Generous Efforts of Many/gemcd.zip/GEM.CD.A.po/FEATURES:CIRC.PLUS:DEMO.MANUAL/XI.txt

Text File | 2010-05-14 | 6KB | 134 lines

XI. ADDITIONAL FEATURES
There are several other things you should know about `
that we cannot demonstrate on the floppy disk.  These additional
features are described briefly in the paragraphs that follow.

BACKUP
A computer is just like your car.  Someday you will turn it on and
it won't start.  Or in the middle of running, it might suddenly
malfunction.  In the world of computers, backup copies of data are the
"insurance policy" that is maintained for overcoming any system
failures.
 backs up data on floppy disks.  The advantage
of a floppy disk backup system is that it is very economical.  With the
hard disk system, selecting Option 7: BACKUP/QUIT reveals the Backup
Menu.  That menu is used when creating backup disks, performing
Weekly Backups (which take approximately 20 minutes for 17,000
volumes), and exiting the program.  If you ever have a problem that
requires it,
your hard disk data will be restored from
your backup diskettes using a    restore  routine.



RUNNING DIAGNOSTICS
On occasion, your  system will advise you that you have
a problem that requires the running of Diagnostics, and the Diagnostics
procedure will be begun.  This might happen after a power interruption,
for example.
Three
diagnostic programs are available: one that fixes data records only, one
that fixes data and index records, and one that fixes data and totally
reconstructs the indexes.

RESTORING DATA

If you ever have a hard disk "crash," you will restore the data
onto the hard disk (after your hard disk drive
has been repaired or replaced, if necessary)
from your floppy disk backup system, following
instructions from a technical support person.

USING OTHER PROGRAMS WITH CIRCULATION PLUS
If you buy a 30,000-volume version of `and are
using a 10-megabyte drive (or a 65,000-volume version on a 20-megabyte
drive), there will be room on the drive for another program, such as
AppleWorks.

OPTIONAL CODE COMMANDS
When you purchase  , enclosed
               with your            system are two sheets of optional
barcode commands.  Five of them represent the special patron numbers
(1-5).
The remainder of the barcodes represent menu options.  They can
be used as short cuts to move directly from one part of the program
to another.
For example, if you are checking in books and someone comes up to
check  a book, you can simply read the barcode that is
labeled "Check Out" and you will be taken directly to the check-out
mode.  If you prefer--  or if certain circulation desk staff members
prefer--  the traditional method of pressing
@Esc! to return to the Main Menu and selecting Option 1:
CHECK OUT/RENEW BOOKS can also be used.
The Optional Code Commands
can be scanned only when the system is expecting a barcode
reading.  Also, they do  have to be scanned again when
performing a second transaction of the same type.  In other words, in
the previous example, after you checked out the book, if another person
came up to check out another book you would simply read his barcode and
the book's barcode.  You do not have to scan a command code for each
transaction.  These codes are simply used to  move  quickly from
one mode to another; they are never  required.

THE CIRCULATION PLUS BATCH DISKETTE
One of the master diskettes you receive with your order for
 is labeled the Batch Diskette.  It contains a number of
interesting, important features.  The Batch Diskette contains floppy
disk programs that are used independently of the hard disk.  In fact, it
can be used on a different Apple IIe (or IBM) than the one
where the hard disk is installed.
You will make copies of the original
Batch Diskette that comes with your `order.  You will use
various copies for various purposes.
1) Title Batch Diskette
If you plan to "batch in" titles from floppy disks--  as
opposed to typing them directly onto the hard disk--  you will make
copies of the Batch Disk for that purpose.
This disk can also be
used to fill in or edit fields in title records that are already on the
hard disk.
2) Patron Batch Diskette
If you plan to "batch in" patrons from floppy disks--  as      to
 opposed to
typing them directly onto the hard disk--  you will make
copies of the Batch Disk for that purpose.
This disk can also be
used to fill in or edit fields in patron records that are already on the
hard disk.
3) Inventory Diskette
This important floppy disk will be used to record the barcode
numbers of items scanned during inventory.  It is essential that the
inventory be recorded on floppy disks because the hard disk cannot be
moved around the library while it is turned on.
4) ISBN Diskette
This disk can
be used by persons who wish to initially add the rest of the title
data and batch in data for this field at a later date.
5) ProDos Filer (Make Copies)
Apple's ProDos Filer program--  which you may have received
on a disk that came
with your floppy disk drives as well--  is available from the Batch
Disk.  It is Apple's utility program for formatting disks, copying
files and disks, and so on.
6) Print Barcode Label
Based on our customers' experiences
we recommend the use of pre-printed barcode labels.  They are available
from us at a very reasonable price, they read reliably, and they have a
lengthy shelf life.  However, for
your convenience in replacing occasional lost or damaged labels, this
program for printing single labels is provided.


BATCHING IN QUICK CARDTM`DATA
Title data can be uploaded onto your hard disk drive from
Quick Card data disks.  Quick Card is the FOLLETT program
which prints a complete, headed set of catalog cards and a set
of book labels, all from one typing of bibliographic data.  Now the
same data can be used with your circulation system.
The Quick Card manual explains
how to place the barcode number you are using
for the item in Quick Card's
Vendor Area.