XI. ADDITIONAL FEATURES There are several other things you should know about ` that we cannot demonstrate on the floppy disk. These additional features are described briefly in the paragraphs that follow. BACKUP A computer is just like your car. Someday you will turn it on and it won't start. Or in the middle of running, it might suddenly malfunction. In the world of computers, backup copies of data are the "insurance policy" that is maintained for overcoming any system failures. backs up data on floppy disks. The advantage of a floppy disk backup system is that it is very economical. With the hard disk system, selecting Option 7: BACKUP/QUIT reveals the Backup Menu. That menu is used when creating backup disks, performing Weekly Backups (which take approximately 20 minutes for 17,000 volumes), and exiting the program. If you ever have a problem that requires it, your hard disk data will be restored from your backup diskettes using a restore routine. RUNNING DIAGNOSTICS On occasion, your system will advise you that you have a problem that requires the running of Diagnostics, and the Diagnostics procedure will be begun. This might happen after a power interruption, for example. Three diagnostic programs are available: one that fixes data records only, one that fixes data and index records, and one that fixes data and totally reconstructs the indexes. RESTORING DATA If you ever have a hard disk "crash," you will restore the data onto the hard disk (after your hard disk drive has been repaired or replaced, if necessary) from your floppy disk backup system, following instructions from a technical support person. USING OTHER PROGRAMS WITH CIRCULATION PLUS If you buy a 30,000-volume version of `and are using a 10-megabyte drive (or a 65,000-volume version on a 20-megabyte drive), there will be room on the drive for another program, such as AppleWorks. OPTIONAL CODE COMMANDS When you purchase , enclosed with your system are two sheets of optional barcode commands. Five of them represent the special patron numbers (1-5). The remainder of the barcodes represent menu options. They can be used as short cuts to move directly from one part of the program to another. For example, if you are checking in books and someone comes up to check a book, you can simply read the barcode that is labeled "Check Out" and you will be taken directly to the check-out mode. If you prefer-- or if certain circulation desk staff members prefer-- the traditional method of pressing @Esc! to return to the Main Menu and selecting Option 1: CHECK OUT/RENEW BOOKS can also be used. The Optional Code Commands can be scanned only when the system is expecting a barcode reading. Also, they do have to be scanned again when performing a second transaction of the same type. In other words, in the previous example, after you checked out the book, if another person came up to check out another book you would simply read his barcode and the book's barcode. You do not have to scan a command code for each transaction. These codes are simply used to move quickly from one mode to another; they are never required. THE CIRCULATION PLUS BATCH DISKETTE One of the master diskettes you receive with your order for is labeled the Batch Diskette. It contains a number of interesting, important features. The Batch Diskette contains floppy disk programs that are used independently of the hard disk. In fact, it can be used on a different Apple IIe (or IBM) than the one where the hard disk is installed. You will make copies of the original Batch Diskette that comes with your `order. You will use various copies for various purposes. 1) Title Batch Diskette If you plan to "batch in" titles from floppy disks-- as opposed to typing them directly onto the hard disk-- you will make copies of the Batch Disk for that purpose. This disk can also be used to fill in or edit fields in title records that are already on the hard disk. 2) Patron Batch Diskette If you plan to "batch in" patrons from floppy disks-- as to opposed to typing them directly onto the hard disk-- you will make copies of the Batch Disk for that purpose. This disk can also be used to fill in or edit fields in patron records that are already on the hard disk. 3) Inventory Diskette This important floppy disk will be used to record the barcode numbers of items scanned during inventory. It is essential that the inventory be recorded on floppy disks because the hard disk cannot be moved around the library while it is turned on. 4) ISBN Diskette This disk can be used by persons who wish to initially add the rest of the title data and batch in data for this field at a later date. 5) ProDos Filer (Make Copies) Apple's ProDos Filer program-- which you may have received on a disk that came with your floppy disk drives as well-- is available from the Batch Disk. It is Apple's utility program for formatting disks, copying files and disks, and so on. 6) Print Barcode Label Based on our customers' experiences we recommend the use of pre-printed barcode labels. They are available from us at a very reasonable price, they read reliably, and they have a lengthy shelf life. However, for your convenience in replacing occasional lost or damaged labels, this program for printing single labels is provided. BATCHING IN QUICK CARDTM`DATA Title data can be uploaded onto your hard disk drive from Quick Card data disks. Quick Card is the FOLLETT program which prints a complete, headed set of catalog cards and a set of book labels, all from one typing of bibliographic data. Now the same data can be used with your circulation system. The Quick Card manual explains how to place the barcode number you are using for the item in Quick Card's Vendor Area.