PM_DD_HPLaserJ,PSCRIPT.HP LaserJet 4/4M Plus PS 600
COMPAQPA
Letter
COMPAQ PAGEMARQ 15
COMPAQ PAGEMARQ 15
COMPAQ PAGEMARQ 15
Letter
Transverse
5 Envelope
elope
Letter
Transverse
5 Envelope
elope
PM_DD_COMPAQPA,PSCRIPT.COMPAQ PAGEMARQ 15
Postscri
Letter
COMPAQ PAGEMARQ 15
COMPAQ PAGEMARQ 15
COMPAQ PAGEMARQ 15
Letter
Letter
PM_DD_COMPAQPA,PSCRIPT.COMPAQ PAGEMARQ 15
COMPAQP1
COMPAQ PAGEMARQ 15
COMPAQ PAGEMARQ 15
COMPAQ PAGEMARQ 15
PM_DD_COMPAQPA,PSCRIPT.COMPAQ PAGEMARQ 15
HP LaserJet Classic
Linotron
Linotronic 300 v49_3
Linotronic 300 v49_3
Linotronic 300 v49_3
PM_DD_COMPAQPA,PSCRIPT.Linotronic 300 v49_3
PMfaxD
Letter
PMfaxD
2156,1,0,0,c:\pmfax\
CHAPTER 2. BUILDING DOCUMENTS
This section contains a step-by-step description to create a personal letter (simple document), a business letter (more complex document), and a multi-column newsletter (full-featured document). This chapter provides hands-on experience, while the underlying concepts and functional entities are detailed later.
SIMPLE DOCUMENT - PERSONAL LETTER
Producing a simple document introduces you to the following Clearlook features:
Open a new document
View Scale
Show Margin
Show Cells
show code points
Typeface
Font size
Save the document to disk
Print the document7
Beginning Steps
Follow these steps to create your personal letter:
1. From the OS/2 desktop, double-click on the Clearlook Folder icon. The Clearlook Folder opens, and the Look window appears.
2. From the Look window, double-click on the Clearlook Program icon. The Clearlook Status Window appears.
Document Setup Steps
The following steps prepare the new document:
1. Open a new document with the LETTER template.
To create a new document, double-click on the Create Document icon in the Status Window. This displays a list of templates. From this list, choose LETTER by a single-click and press on the Open button, or double-click on LETTER.
2. To adjust the magnification of the document, use the View Scale.
On the Speedbar, click on the View Scale icon which is shown in Figure 2-1.
Figure 2-1 The View Scale Icon
3. Use the Show Margins and Show Cells buttons to display page margins and cell boundaries respectively.
On the Speedbar, click on the Show Margins icon as shown in Figure 2-2.
Figure 2-2 The Show Margins Icon
The margin display is turned on and off with this button. The Design | Layout menu option is used to alter the margin.
To view the cell structure, click on the Show Cells icon on the speedbar, as shown in Figure 2-3.
Figure 2-3 The Show Cells Icon
To view control points such as carriage returns and tabmarkers, click the show code points icon, as shown in Figure 2-4.
Figure 2-4 The show code points Icon
With Show Margins on, Show Cells off, and Show Code Points off, you see exactly how the page looks. To edit, it is recommended to turn Show Cells and Show Code Points on.
4. Click on the Typeface icon to set the type for the letter.
On the speedbar, click on the Typeface icon as shown in Figure 2-5.
Figure 2-5 The Typeface Icon
Select a font from the list. Times New Roman is recommended for letter text; Helvetica is recommended for titles, large text, or text in a fax document.
5. Click on the Font Size icon to control the size of the characters in the letter. On the speedbar, click on the Typeface icon as shown in Figure 2-6.
Figure 2-6 The Font Size Icon
Font size choice depends upon what you prefer. Keep in mind both the purpose and the recipient of the letter. For example, if you prefer (or require) larger type, increase the font size. A standard font size is 12 points.
Document Creation Steps
Follow these steps to create a document:
1. Type the body of the letter.
Notice that the LETTER template automatically inserts the date into the document using the "mm-dd-yyyy" format. If you prefer the date in another format, put the cursor on the date field, and select the Edit | Fill-in menu function.
The Set Fill-in dialog appears as shown in Figure 2-7:
Figure 2-7 Set Fill-in Dialog
Select the Format function to override the default format:
Figure 2-8 Set Date Format Dialog
Set the date format by selecting the appropriate options. Detailed lists of format options and examples are contained in the appendix.
Move the cursor to the second line and begin typing your personal letter.
Figure 2-9 shows a sample letter.
Figure 2-9 A Sample Letter
2. Save the letter to disk.
On the speedbar, click on the Save document icon as shown in Figure 2-10.
Figure 2-10 The Save Document Icon
3. Print the letter.
On the speedbar, click on the Print document icon as shown in Figure 2-11.
Figure 2-11 The Print Document Icon
This concludes the section on creating a simple document.4
SOPHISTICATED DOCUMENT
When producing a sophisticated document, you gain experience with the following features:
show code points
Cut/Paste/Copy Functions
Undo
Font Style
Text Alignment
Open Cell
Text Cell Moving
Text Cell Sizing1
Document Setup Steps
1. Open a new document using the BUSLETR template.
The BUSLETR template contains two cells. The first cell contains the company name and address; the second cell contains the text of the letter and the date.
Note: Since the BUSLETR template contains the company name, another option is to access the BUSLETR.CTX file in the \TEMPLATE subdirectory, and enter the business name and address into the template.
2. When the document appears on the screen, make any necessary adjustments, using the View Scale to adjust the display. Show Margins and Show Cells present the text as you like it.
3. Adjust the business name, address and date to your specifications. An option is to enter your business name and address in the top cell.
Move the cursor to the second line and begin typing the business letter.
4. The Undo feature removes changes in the document. If activated, it continues to remove all changes since the last time the document was saved.
On the speedbar, click on the Undo icon as shown in Figure 2-12 when necessary.
Figure 2-12 The Undo Icon>
Document Creation Steps
5. Type the addressee and greeting as follows:
Mr. John Doe, Manager
The What's Happening Place
100 Main Street
Topville, CA 90210-6789
Dear John:
6. Use the Font Style icon on the speedbar to create the business name in bold italics.
a. First, select the place of business, the "What's Happening Place", by placing the pointer on the beginning of the line. Press and hold button 1, and move the pointer to the end of the line. Release the button. If the line appears inverted, selecting was successful.
b. Next, click on the Font Style icon as is shown in Figure 2-13. Click on the Bold Italic setting.
Figure 2-13 The Font Style Icon
Another way to set the font style is to use the Ctrl+B hotkey for bold and Ctrl+I for italic at the beginning of the business address. Press Ctrl+R at the end of the address to return to the regular font.
7. Type the line that appears below:
Coming to an OS/2 Desktop Near You: Clearlook - The Cellular Word Processor.
To center these lines, select them by moving the pointer over the text while keeping the first button pressed. Then use the Text Alignment speedbar button as shown in Figure 2-14:
Figure 2-14 The Text Alignment Icon
Again, click on the Text Alignment icon and select the Left justification setting.
8. Begin the introduction to your letter:
How are things at The What's Happening Place?
9. Use the Cut / Paste / Copy feature to retrieve the business name as outlined here:
a. Select the business name from the business address and press the Copy to clipboard icon, as shown in Figure 2-15.
Figure 2-15 The Copy to Clipboard Icon
b. Move the pointer slightly to the left and click on Paste from the clipboard icon, as shown in Figure 2-16.
Figure 2-16 The Paste From Clipboard Icon
c. Move the pointer to where the business name will be placed and click on button 1 of the mouse.
Note: If the text is to be moved instead of copied, use the Cut icon instead of the Copy to Clipboard icon.
10. Enter the following:
I would like to present some financial information about our company in case you would like to invest your money with us. The following table shows a comparison of 1993 data with 1994 for the indicated variables.
11. On the speedbar, click the Open Cell icon as shown in Figure 2-17. Move the pointer to create an 8 x 3 cell table. Press and hold the first button. While holding the button, move the pointer to the lower rim of the main text cell of your letter. When the downward-placing pointer appears, release the button.
Figure 2-17 The Open Cell Icon
Figure 2-18 The Downward-Placing Pointer
Figure 2-19 A complete table of cells
12. Adjust the sizes of the columns:
Size and position the cells as shown in figure 2-19. To size a cell, press the button when the sizing pointer appears on its right or left edge. To move a cell, press the button when the moving pointer appears on its top edge. To size and and move a group of cells, select the group in area mode.
a. Select the 1993 column in area mode: Place the cursor on the 1993 cell. Double click, hold the button, and drag the pointer to the bottom cell of the column. All cells of the 1993 column turn gray, indicating they are selected in area mode.
b. Reduce the width of the 1993 column: Place the cursor on the left edge of the 1993 cell. When the moving pointer appears, press the button, hold it and drag the pointer to the right. A tracking rectangle indicates the new size of the cell. As you release the button, all selected cells are set to the new size.
c. Select the description column and the 1994 column: Place the cursor on the description cell. Double click, hold the button, and drag the pointer to the bottom cell of the 1994 column. All cells in both columns turn gray, indicating they are selected in area mode.
d. Increase the width of the description column and reduce the width of the 1994 in one operation: Place the pointer on the right edge of the description cell. When the moving pointer appears, press the button, hold it and drag the pointer to the right. A tracking rectangle indicates the new size of the cell. As you release the button, the change in width is reflected in all selected cells.
e. Move the 1994 column to the right: Select the 1994 column in area mode as described for the 1993 column. Place the pointer on the top edge of the 1994 cell. When the moving pointer appears, press the button, hold it, and drag the pointer to the left. A tracking rectangle indicates the new position of the cell. As you release the button, all selected cells are moved to the new horizontal position.
Note: You are using the Text Cell Sizing and Text Cell Moving techniques.
13. Select the top row in area mode: Place the cursor on the description cell. Double click, hold the button, and drag the pointer to the 1993 cell. The top row of cells turns gray, indicating they are selected in area mode.
14. Set the top row to centered alignment: Press the Text Alignment icon, select Center. Changing the alignment of one cell affects all the cells selected in area mode.
15. Enter the table data as shown in Figure 2-19.
16. Save the document to disk.
17. Print the document.f
FULL-FEATURED DOCUMENT
There are many features in Clearlook that enable users to create more complex, full-featured documents. Producing a full-featured document provides experience with the following:
Follow the beginning steps as discussed when creating a personal letter. The template provided is a sample newsletter named NEWSLETR.CTX. It resides in the Look\Template directory.
Figure 2-20 Editing NEWSLETR Template
1. Edit the NEWSLETR template and enter your business name.
From the status window, select the Text | Open function; or from the edit window the File | Open function. If necessary, use the directories section of the Open dialog to locate the CL\Look\Template. Double-click on the NEWSLETR file. Enter your company name in place of "Clearlook Corporation". Save the file, close the edit window, then close the Open dialog.
2. Open a new document using the NEWSLETR template.
The NEWSLETR template contains multiple cells. The first cell contains your company name, as established in step 1.
3. Use the Show Margins and Show Cells to present the text as you like it. Use Show Ruler to turn the horizontal ruler on. It helps visualize the spacing on the page.
Figure 2-21 The Show Ruler Icon
4. Adjust the number of columns in the newsletter.
The NEWSLETR template has three columns. If this is acceptable, go to the next step. Otherwise, position the cursor on the left-most cell. From the speedbar, click the Columns icon and select the number of columns you want.
Figure 2-22 The Columns Icon
5. The NEWSLETR template could contain a logo for your newsletter. To insert a bitmap as logo, follow these steps:
a. Tell Clearlook where the bitmap will appear by placing the cursor there.
b. Select the File | Import | Bitmap menu function. The directory dialog appears and lists all files with extension .BMP.
c. If you do not have any bitmaps of your own, position to the \OS2\BITMAP directory and click on any bitmap listed. (LEAVES.BMP and ORCHIDS.BMP are nice choices.)
d. Size the bitmap by placing the pointer on the right or lower edge. When the sizing pointer appears, press button 1, size the tracking rectangle, then release the button.
6. Enter enough text to flow to a second page to see the effect of page footers.
7. Insert two footers, one for odd pages, another for even pages.
a. Place the cursor on the first page. Select the Tools | Footer function. A layered text area is created and placed at the bottom of the page. The text area contains one cell with a page number fill-in. The cell is set to centered alignment.
b. Change the default footer to appear as shown in figure 2-23:z
Figure 2-23 The Footer at the Bottom of the Page
c. Reduce the width of the cell: Move the pointer to the left edge of the footer, then move it up and down along the edge. Various moving and sizing pointers appear:
Figure 2-24 Text Area Move and Size Pointers
Figure 2-25 Text Cell Size Pointer
If you press the button of the pointing device when a Text Area Move or Size pointer appears, you can move and size the whole footer including its text cell. Press button 1, when the Text Cell Size pointer appears, to size the cell within the footer.
d. Press and hold button 1, when the Text Cell Size pointer appears on the cell's left border, to reduce the cell's width to one half of the page width and release the button.
e. Use the Text Alignment speedbar button to change the footer cell alignment from center to right.
f. Click button 2 to access the pop-up menu, select the Clone function. Cell Placement pointers appear as you move the pointer over the footer. When placement to the left of the existing cell is indicated, press button 2. The footer now contains two cells.
g. Set the left cell's alignment to left as described above.
8. Create the second footer: Place the cursor on the second page and select the Tools | Footer menu function. Customize this footer as described above.
9. Define the scope of the two footers: A footer is a layered text area. A layered text area can be set to display on a single page or on multiple pages.
a. Place the cursor on a cell of the footer on the first page.
b. Select the Edit | Layout menu function. The setup dialog for the footer appears as shown in figure 2-26. If the cursor is placed on a cell in the base text area, it pops-up the format dialog, defining the page layout. Another method to setup a text object is to press button 2 and select the pop-up menu's Setup function.n
Figure 2-26 Text Area Setup Dialog
The fields in this dialog, From page, To page, and Step determine where the footer will appear.
From page This indicates first page where the footer appears. This is the only page where the footer can be modified with the Setup function.
To page Indicates the last page the footer appears. For all pages, enter a page number that will never be reached, such as 10000.
Step The page increment. A value of 1 displays the footer on every page, starting at From page, ending at To page. A value of 2 displays the footer on every second page.
Figure 2-26 displays the footer specified on the odd pages from the beginning to the end of the document. The other footer is set up like this, except the From page is 2, starting on the first even page. This facility allows users to define any number of headers, footers or inlayed repetitive text areas which may display continuously or on alternating pages.
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