The World of Computer Software/World_Of_Computer_Software-02-385-Vol-1of3.iso/q/qt3.zip/SUPPORTD.DOC

Text File | 1992-02-13 | 38KB | 901 lines

H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
B                          SUPPORT DATA
B
D     The Support Data Main Menu is used to set up and maintain
D     all of the background information necessary for the
D     efficient daily operation of EM/dBS. The information about
D     employees, manufacturers/vendors, accounts/departments,
D     equipment classes, service codes, and PM Procedures should
D     all be entered before using the other parts of EM/dBS. These
D     support databases were outlined in section 3.2,
D     "Establishing Initial Support Databases", and are discussed
D     in more detail in this section.
D
D     In addition to the maintenance of the support databases,
D     this menu is used to set up the initial system configuration
D     for passwords, report formats, screen colors, and printers.
D     Database indexes can be rebuilt. A special option for a 13
D     period (28 days per period) year can also be selected.
D
B9.1  Employee Data
B
D     Selecting "Employee Data" option lets you add new employees,
D     display or edit individual employee data, or print a listing
D     of employee data.
D
D     A password is required for access to the employee data. The
D     default employee password required to access employee
D     records is EMPPASS (all capital letters), but this should be
D     changed to your own password before you begin using the
D     system. After the correct password is entered you will be
D     asked to select an option
D
C               A)-Add D)-Display P)-Print Q)-Quit
C
D     Enter "A" to add a new record, "D" to display a list of
D     employees, "P" to print employee data, or "Q" to return to
D     the Support Data Main Menu. The "Display" option provides a
D     DataView screen that lets you scroll up or down with the
D     cursor keys, using <Enter> to select the employee record of
D     interest.
D
D     The employee's Last Name and First Name are prompted when
D     adding or editing an employee record. The Trade group is a
D     three character entry that allows specific trade
D     classification for reporting.
D
H
H
H
H
H
H
HVersion 3.50                        9-1                      4/91
P9-1
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     The ID # is a unique three character user defined code that
D     identifies the employee. The importance of the ID code is to
D     track which employee completes each task and to assign
D     correct labor rates on work orders for the various reports
D     that are produced. It is necessary that a coding system be
D     devised that provides identification of each employee
D     without duplication. Employee initials are a good
D     identification code; just be sure that no duplicate initials
D     are used. When an employee ID code is changed, any work
D     order records using that ID will also be updated.
D
D     Each employee is assigned an Hourly Charge Rate that is used
D     to calculate work order labor charges. This rate can be
D     adjusted to compensate for department efficiency and
D     overhead costs of the department. The labor rate can then
D     approximate the chargeable costs necessary to cover all
D     expenses in labor, supervision, and other indirect overhead.
D
D     Two or more different labor rates may be assigned to the
D     same employee to accommodate straight time and overtime by
D     using two or more different employee ID codes. As an
D     example, "DB" or "DB1" may be the ID code for an employee
D     with initials DB for his standard labor rate. The same
D     employee may also be entered with an ID code of "DBX" or
D     "DB2" to indicate an overtime rate.
D
D     Use "VEN" as the employee code for VENDOR with a zero hourly
D     rate to accumulate hours worked by outside contractors.
D     "VENDOR" should be entered as the employee last name in this
D     case. When closing work orders, vendor costs are entered
D     into a separate field for vendor costs and are reported as
D     such on work order reports.
D
D     Similarly, equipment down time can be tracked using an
D     employee ID code "EDT" having a zero hourly rate. When a
D     work order is closed, hours entered with an "EDT" employee
D     ID code will represent equipment down time. The actual time
D     spent on repairs or PM's for a specific person or persons
D     can still be reported on the same work order with "EDT",
D     using the "Multiple" work order feature.
D
D     One word of caution is that the total labor hours reported
D     on the "End of Month Work Order Summary by Account" report
D     will include the hours for "VEN" and any other employee
D     codes that have an hourly rate of $0.00. For productivity
D     reporting, you should subtract the hours reported for "VEN"
D     and "EDT" in the above examples from total labor hours to
D     get a corrected value for in-house labor hours.
D
H
H
HVersion 3.50                        9-2                      4/91
P9-2
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
B9.2  Manufacturer/Vendor Data
B
D     Selecting the "Manufacturer/Vendor Data" option allows you
D     to add, display or print vendor or manufacturer information.
D     Vendor names, addresses, phone numbers, contact person, and
D     minimum order requirements can be displayed on the screen or
D     edited. The DataView screen in the "Display" option lets you
D     use the cursor keys to move the highlight bar to the record
D     of interest, pressing <Enter> to zoom in on the one to edit.
D     Selecting the "Print" option will produce a directory
D     listing of all your vendors, with complete addresses and
D     account information.
D
D     The Mfg/Vendor ID is a user defined five character code that
D     is used to identify the manufacturer/vendor in other parts
D     of the EM/dBS system. You can set up any system you want to
D     define these codes. Usually a code that begins with the
D     manufacturer or vendor's name is useful to help locate the
D     correct vendor during data entry. Pop-up windows are used in
D     the other EM/dBS screens so that vendors can be selected by
D     their names rather than just their ID code. Changes made to
D     the vendor ID code will be adjusted throughout the parts,
D     equipment, and work order databases. These global changes
D     are done automatically to maintain consistent databases.
D
D     The Mfg/Vendor Name is used for placing vendor parts orders,
D     as well as by the pop-up data selection screens to identify
D     Manufacturer/Vendor ID codes. The Street, City, State, and
D     Zip Code are prompted. Three separate Phone numbers can be
D     entered as well as an Account Reference contact. If there is
D     a Minimum Order amount, that can be entered (in dollars).
D
B9.3  Account/Department Data
B
D     Selecting the "Account/Department Data" option allows you to
D     add, display, and print account information. When you select
D     "Display", all accounts will be displayed for your
D     selection. You may use the cursor keys to scroll up, down,
D     left, or right to scan the account data. Press <Enter> to
D     zoom in on the highlighted account for editing.
D
D     The Account ID is a fourteen character user defined field
D     which will be used  for the accounts or departments needed
D     to keep track of labor and cost totals. Any changes made to
D     an existing account/department ID will be adjusted
D     automatically in the equipment and work order databases.
D
H
H
H
H
HVersion 3.50                        9-3                      4/91
P9-3
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     The Account Name can be used to enter a more complete name
D     for the account. This, along with the Account ID, will be
D     displayed in the data selection pop-up windows.
D
D     The other fields in the account database are computed
D     fields. These fields include Total Hours, Labor Cost, Parts
D     Cost, Vendor/Contract Cost, the number of Scheduled Work
D     Orders, and the number of Unscheduled Work Orders. These
D     fields are updated when the "End of Month Work Order Summary
D     by Account" report is produced, and are year-to-date totals.
D     Although it is possible to edit these fields, the totals
D     will not match with work order history if changes are made
D     to the total data.
D
D     The "Print" option will produce a master list of the current
D     account names or numbers with their primary name, first
D     sorted by account or department number and then sorted by
D     the account's primary name. The "Report" option allows you
D     to print a summary report of the year-to-date labor hours,
D     labor costs, parts costs, vendor costs and the total number
D     of scheduled and unscheduled work orders for each account or
D     department. This report is current as of the last time the
D     "End of Month Work Order Summary Report" was printed (which
D     transfers complete work order data from the previous month
D     to the Account/Department database).
D
B9.4  Equipment Class Codes
B
D     Each equipment record should be assigned an equipment
D     classification. The classification is helpful in assigning
D     parts, displaying specific equipment inventories, and acts
D     as a specific identifier for different equipment categories.
D     The options let you add, display or edit, and print the
D     equipment classification codes. Using the display option and
D     the up and down cursor keys, you may select any of the
D     classes for editing, zooming in on the one of interest by
D     pressing the <Enter> key.
D
D     The Equipment Class Codes can be up to eight characters
D     long. The classification Description allows up to 23
D     characters. Each type of equipment should be assigned a
D     unique class identification code. The classification code is
D     used not only to identify groups of equipment, but also to
D     correlate parts with their correct equipment end item.
D     Pop-up windows are also available for equipment class code
D     selection. The name assigned to the description field will
D     become the default description name when adding a new piece
D     of equipment and assigning a class code to it. Editing class
H
H
H
HVersion 3.50                        9-4                      4/91
P9-4
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     codes that have already been assigned to equipment records
D     will update all occurrences of the code in the databases,
D     but will not change the equipment descriptions.
D
D     You can devise any method of classification that suits you
D     needs. Since equipment classification codes can be used to
D     search for groups of equipment, you should consider how to
D     structure the codes.
D
D     For example, a patient monitor manufactured by Hewlett
D     Packard could be identified as a "MON/HP". "MON" is the
D     designator for a monitor and "HP" is the manufacturer
D     identification code for Hewlett Packard. Equipment or Parts
D     display search options will let you select all records that
D     belong to the HP class of monitors by searching for
D     "MON/HP", or you may select all monitors by all
D     manufacturers if you search only on "MON".
D
D     Other classification schemes could utilize a numbering
D     system, such as the ECRI coding for medical equipment, or an
D     eight character identification such as "02001HP". The 020
D     might represent the generic monitor class, 01 might
D     represent a specific type monitor, and HP is the
D     manufacturer.
D
B9.5  Service Codes
B
D     Service Class Codes of up to three characters with an
D     associated Service Description of up to 23 characters can be
D     added, displayed or edited, or printed from this Support
D     Data Main Menu option. Service Codes are defined by the user
D     based on department needs and reporting requirements. From
D     the "Display" option data view screen of service codes and
D     descriptions, use cursor keys to select a service code of
D     interest, and press <Enter> to zoom in on any one for
D     editing. The <ESC> key will always return the screen to the
D     previous display.
D
D     Service codes can be general identifications like "PM"
D     (preventative maintenance), "RP" (repair), and "SUP"
D     (support), or can be very specific identifications. Specific
D     identification examples would be "R01", "R12", and "R53".
D     You may then define an "R01" service code to mean "Repair,
D     minor"; an "R12" code to mean "Repair, lubrication"; and an
D     "R53" service code to mean "Repair, major, compressor
D     exchange". Since total hours, labor, parts, and vendor costs
D     are reported by service code for each account at the end of
D     each month, service code reporting becomes a valuable
H
H
H
HVersion 3.50                        9-5                      4/91
P9-5
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     management tool. "EDT" for Equipment Down Time may also be
D     used as a service code to identify a piece of equipment that
D     has been out of service. Special codes, such as "DEC" for
D     installing and removing holiday decorations, may also be set
D     up to identify infrequent or seasonal work that you wish to
D     track for management reporting.
D
C     NOTE: Scheduled work orders are assumed successfully
C     completed only if a "PM" is included in the service code
C     ("PM", "RPM", etc.).
C
B9.6  PM Procedures
B
D     Preventive maintenance procedures for scheduled equipment
D     maintenance may be added, displayed or edited, printed, or
D     compressed by selecting the "PM Procedures" option. If you
D     enter the supervisor password, you will be able to view and
D     edit the Standard Labor Hours field. If you do not enter the
D     password, you will have access to the other procedure
D     information.
D
D     PM procedures can be added by creating them with the word
D     processing features of the program, importing them from
D     other sources that provide output in ASCII text format, or
D     by copying existing procedures from within the PM procedure
D     database and editing and renaming them to create new
D     versions from similar procedures.
D
D     Preventative maintenance procedures are developed for each
D     kind of maintenance needed. One or more procedures are
D     entered for each equipment classification or equipment
D     model. These procedures may be general or very specific; the
D     level of detail is your choice. PM procedures are printed on
D     the lower portion of each scheduled work order.
D
D     Specific instructions can be made to print on unscheduled
D     work orders by giving the equipment class name to the PM
D     procedure. This will cause these specific instructions to be
D     printed on every unscheduled work order opened on equipment
D     having that class name. If different information should be
D     printed for scheduled and unscheduled work orders for a
D     particular equipment class, then choose a name other than
D     the equipment class code when defining the procedures used
D     for scheduled maintenance.
D
H
H
H
H
H
H
HVersion 3.50                        9-6                      4/91
P9-6
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     After all of the PM Procedures have been set up, the
D     procedures can be assigned to individual equipment
D     maintenance schedules using the Equipment Main Menu - "Add
D     New Equipment" option. It is not necessary to create a PM
D     Procedure for each piece of equipment, since the same PM
D     Procedure can be assigned to as many individual equipment
D     schedules as desired. Up to thirty PM procedures can be
D     assigned to the schedule of each equipment item. Pop-up
D     windows eliminate the need to memorize the exact procedure
D     names when entering a PM schedule. The method for setting up
D     equipment maintenance schedules is described in more detail
D     in section 7.2.
D
D     PM procedures may be added by selecting "Add" option.
D     Preventative Maintenance Equipment Procedure names can be up
D     to eight characters long. You then have further options of
D     creating New Procedures using the word processing features
D     of the EM/dBS program, Importing PM procedures that are in
D     ASCII text format with a particular file name, or Copying
D     existing procedures to edit and assign new names.
D
D     First time users need only to enter the PM procedure names
D     initially, if it is important to get equipment records added
D     as quickly as possible. The detailed PM inspection
D     instructions can then be entered later using the editing
D     feature.
D
D     If you selected "New Procedure" option, you may create your
D     own PM inspection and procedural instructions, being as
D     brief or as lengthy as you choose, up to 32 pages. A
D     recommendation is to develop procedures that fit on a single
D     printed page. The program makes use of word wrap so it is
D     not necessary to use the <Enter> key at the end of each line
D     of text. The line number is displayed on the screen, and it
D     is displayed in red when the procedure becomes too long for
D     the work order to fit on one page (line 30). You can select
D     either normal (80-column) or compressed (132-column) format
D     for the PM Procedures (Support Data Main Menu - Utilities
D     Menu - Utilities Menu, Page 2 - "Memory Variables" option).
D
D     PM procedures may contain a required parts list, several
D     safety instructions about how to power down the equipment,
D     or even directions on where to find it.
D
D     Normally, the EM/dBS system will generate separate work
D     orders for each piece of equipment that needs service. A
D     complete service history is then maintained for each
D     equipment item. It is not necessary to specify the
H
H
H
HVersion 3.50                        9-7                      4/91
P9-7
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     equipment's ID or location in the PM Procedure since that
D     will be added to the work order from information available
D     in the equipment database. Sometimes, however, it is not
D     necessary for individual work history to be maintained for
D     some equipment (i.e., fire extinguishers). When this is
D     true, procedures can be created for groups of equipment. In
D     this case, the procedures should list each of the equipment
D     ID's, locations, and other information required to locate
D     and identify each item. Group procedures should also detail
D     the PM instructions. This type of scheduling is discussed in
D     more detail in section 7.2.5.
D
D     When editing a procedure, the following keys provide useful
D     editing control:
D
D     (Table removed)
D
D     PM procedures that have been created outside the EM/dBS
D     program may be imported into the PM procedure database using
D     the "Import File" option. Each individual procedure must be
D     in ASCII text and given a file name. Such files should then
D     be copied into the DATA1 subdirectory. After selecting the
D     I) - Import File option, the program asks for the file name
D     of the procedure you wish to import. Enter the complete file
D     name and the extension, if both exist: "TEXTFILE.TXT". It is
D     also possible to insert text into the middle of an existing
D     procedure by editing the procedure, positioning the cursor
D     on the desired import location, and hitting the <F4> key.
D     The program will then ask for the file name of the text you
D     wish to import.
D
D     The "Copy Procedure" option is a very useful feature that
D     enables one to copy an existing PM procedure, edit the
D     procedure as needed, and then assign it a new name. This
D     feature can save considerable time when creating procedures
D     that have many similarities. For example, if you want
D     monthly, quarterly and annual procedures for the PM of an
D     air handler unit, you might first create the monthly
D     procedure and assign it the name of "AHU MO". Assuming the
D     quarterly procedure contains all of the inspection steps
D     detailed in the monthly PM plus a few more that are done
D     only quarterly, it would be easiest to select the C)-Copy
D     Procedure option to copy the "AHU MO" file, add the few
D     extra inspection steps that are needed, and then assign it
D     the name of "AHU QTR". The same can then be done to create
D     the annual procedure. Select the "Copy Procedure" option,
D     specifying "AHU QTR", add the few extra inspection steps
D     needed for the annual procedure, and assign it the name "AHU
H
H
H
HVersion 3.50                        9-8                      4/91
P9-8
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     AN". The copy feature in this example can save significant
D     time.
D
D     Standard labor hours can be entered for each PM Procedure,
D     but this information can be viewed, entered, or edited only
D     after entering the supervisor password. The standard labor
D     hours are used in the management labor reports (Work Order
D     Main Menu - Scheduling Work Menu), to help forecast labor
D     requirements as well as to determine whether or not
D     completed work was performed within the standard times
D     allowed.
D
D     Editing of PM procedures is done by selecting the "Display"
D     option, and entering the name of the procedure you wish to
D     view. If the procedure name is not known, just enter "ALL"
D     to display a list of all procedures available. You may then
D     scroll through a list of the procedures. When the desired
D     procedure is highlighted, you may choose to edit it by
D     typing <Enter>, and the entire procedure is displayed. You
D     may then change the body of the procedure, change the
D     procedure name, or delete it.
D
D     The "Print Option" can be used to print an individual PM
D     procedure or "All" procedures.
D
D     The "Compress" option should be used when extensive changes
D     or deletions are made to the PM procedure database. Since
D     this database contains text information, it can become quite
D     large. Changes are not actually deleted until you "Compress"
D     them out. It is not necessary to use this option every time
D     you change a PM procedure, since it may take a considerable
D     amount of time.
D
B9.7  Utilities
B
D     The Support Data Utilities Menu is the most comprehensive of
D     all of the utilities menu. It gives access to memory and
D     system parameters, sorting data, and still another menu
D     which allows you to edit your facility address information,
D     security passwords, system configuration defaults, screen
D     color, printer selection, thirteen period option and global
D     utilities.
D
H
H
H
H
H
H
H
H
HVersion 3.50                        9-9                      4/91
P9-9
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
B     9.7.1   Reset Printer
B
D     This allows for resetting the printer to its standard
D     operating mode. Use of this option should not be necessary
D     since all reports return your printer to normal print mode
D     after they complete successfully. However, if there is a
D     problem printing a report, the printer may be left in an
D     abnormal mode and using this option will correct the
D     problem.
D
B     9.7.2   Format Blank Diskette
B
D     You can format a diskette through this utility menu without
D     having to exit to DOS. This option allows you to select the
D     drive letter for formatting, and can accommodate either low
D     or high density diskettes in either 5 1/4 or 3 1/2 inch
D     size. However, you must have copied FORMAT.COM to your EMS
D     directory. If you use a format program other than DOS
D     format, it may not run within the available memory.
D
B     9.7.3   Memory and System Parameters
B
D     Memory and system status information will be displayed to
D     the screen. This is information about your computer
D     hardware, available memory and hard disk space.
D
D     30K bytes of Random Access Memory (RAM) is required to
D     successfully run the program. If you system has less RAM,
D     you should remove resident programs (TSR's) that may be
D     running in the background.
D
B     9.7.4   Sort Data (Rebuild Indexes)
B
D     This utility provides a method of reindexing all the
D     databases. The databases are normally maintained
D     automatically; but if system errors occur, it may be due to
D     a corrupted database. By using this utility, you will be
D     able to reconstruct the data index for each database.
D
D     Reindexing the databases is recommended any time data
D     records do not seem to be properly sorted, or are not
D     displayed in their usual alphabetical sort order. Reindexing
D     is also recommended if the program is stopped, giving an
D     error message across the top of the screen listing a file
D     name with a ".NTX" extension.
D
H
H
H
H
H
HVersion 3.50                        9-10                     4/91
P9-10
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     On rare occasions, an indexing error message (*.NTX) may
D     still occur at the top of the screen following an attempt to
D     execute some command in the EM/dBS program even after
D     performing the above Sort Data procedure. In such cases, you
D     may Quit out of the program to DOS and change to the
D     \EMS\DATA1 subdirectory to delete all of the current index
D     files with the ".NTX" extension.
D
C     NOTE: Caution: Do not erase any of the .DBF, .DBT, or .MEM
C     files since they contain all of your data.
C
D     Erasing or deleting the ".NTX" index files will force the
D     EM/dBS program to automatically rebuild all new index files
D     when you reenter the program. This procedure often corrects
D     the most severe indexing problems. A DOS command to delete
D     index files, which are located in the DATA1 subdirectory, is
D     shown as follows:
D
C               C:\EMS\DATA1> DEL *.NTX <Enter>
C
B9.8  Utility Menu, page 2
B
D     The Utility Menu, page 2, allows the EM/dBS System
D     supervisor to display and edit unrestricted fields in the
D     Facility Name option, and in Security Passwords, Memory
D     Variables, Display Screen Colors, and Printer Selection
D     options. A Global Utilities option is also provided to the
D     supervisor to update PM schedules globally. The supervisor
D     password must be known in order to enter the Utility Menu,
D     page 2. The default password for the supervisor should be
D     changed on a regular basis to prevent unauthorized access to
D     this portion of the program.
D
B     9.8.1   Facility Name
B
D     The facility name entries can be displayed and edited, with
D     the exception of the Facility Name and Department Name
D     fields which are encoded into the program at the time it is
D     purchased.
D
H
H
H
H
H
H
H
H
H
H
H
HVersion 3.50                        9-11                     4/91
P9-11
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
B     9.8.2   Security Passwords
B
D     Passwords can be displayed and edited from this option. Note
D     that the program strictly interprets all capital and lower
D     case letters entered for passwords. The default passwords
D     that come with the program are shown below, but may be
D     changed at any time according to your preference.
D
D     1. Entering the Utilities Menu, page 2, requires the
D          following supervisor password:
D
C               SUPERPASS
C
D          This password is also required for access to other
D          areas in the EM/dBS program such as printing the labor
D          management reports.
D
D     2. Opening a new year accounting period for departments
D          requires the following password to proceed:
D
C               OPENNEWYEAR
C
D     3. Purging completed work orders to archive floppy diskettes
D          requires the following password to continue:
D
C               WORKPURGE
C
D     4. Printing End of Month Work Order Summary by Account
D          requires the following password to continue:
D
C               SUMMARY
C
D     5. Entering Employee data files requires the following
D          password to continue:
D
C               EMPPASS
C
B     9.8.3   Memory Variables
B
D     Memory variables can be set for work order number, part
D     number, purchase order number, and work order print format.
D
D     The Work Order Number will default to 0 when the program is
D     new, but can be set from 0-99,999. When the 99999 value is
D     reached, the program restarts the numbers at 1, checking to
D     make sure there are no active work orders with the number
D     being reused. The number shown represents the last work
D     order number assigned.
D
H
H
HVersion 3.50                        9-12                     4/91
P9-12
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     The Purchase Order Number will default to 0 when the program
D     is new, but can be set from 0-999,999. It will be used when
D     Vendor Purchase Orders are printed. The number shown
D     represents the last purchase order number assigned.
D
D     The Part Inventory Number defaults to 0 when the program is
D     new, but can be set from 0-999,999. The number shown
D     represents the last part inventory number assigned.
D
D     The Work Order Charge option will default to "Y". This input
D     is used as the default for the work order Chargeable field.
D     Previous versions of EM/dBS displayed the Chargeable
D     information on various reports. It is no longer used by
D     EM/dBS, but may be used in custom dBASE reports.
D
D     Normally, when work orders are printed in the long format,
D     the work order number, equipment ID and description, various
D     other equipment information, space to write service
D     comments, work order history, and  PM procedure are printed
D     on each work order. Some users do not use all of this
D     information and wish to use a short format. For scheduled
D     work orders, the short format print includes the work order
D     number, the equipment ID and description, and the PM
D     procedure. The work order history and detailed equipment
D     information are omitted. Enter "Y" for Short Form Work Order
D     Printing, Scheduled to use the short format for scheduled
D     work orders. On unscheduled work orders, the work order
D     number, equipment detail information, and space to write
D     service comments are printed if the short format is
D     selected. The work history and PM Procedure are omitted.
D     Enter "Y" for Short Form Work Order Printing, Unscheduled to
D     use the short format for unscheduled work orders. These
D     options will default to "N".
D
D     Use Wide PM Procedure Format should be set to "Y" if you
D     want to print all your PM procedures in 132 column format on
D     work orders. The option defaults to "N", which will use 80
D     column print format.
D
D     Priority for Scheduled Work Orders  should be set to the
D     value that should be used for the default priority of
D     scheduled work orders. The option defaults to 1.
D
D     Priority for Unscheduled Work Orders should be set to the
D     value that should be used for the default priority of
D     unscheduled work orders. The option defaults to 2.
D
H
H
H
H
HVersion 3.50                        9-13                     4/91
P9-13
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
D     Prompt Print For Closed Scheduled should be set to "Y" if
D     you wish to be prompted "Print (Y/N)?" as you close each
D     scheduled work order. The option defaults to "N", with no
D     print available from the Open/Edit/Close Work Order screens.
D     The work order can still be printed at any time from the
D     Work Order Reports Menu.
D
D     Prompt Print For Closed Unscheduled should be set to "Y" if
D     you wish to be prompted "Print (Y/N)?" as you close each
D     unscheduled work order. The option defaults to "N", with no
D     print available from the Open/Edit/Close Work Order screens.
D     The work order can still be printed at any time from the
D     Work Order Reports Menu.
D
B     9.8.4   Screen Color
B
D     Screen display colors can be set between three standard
D     settings or you can customize screen color to match your
D     taste. The standard colors are monochrome, cyan on blue, and
D     green on black. The custom colors are selected graphically,
D     so you can see how the colors you are selecting will look.
D
B     9.8.5   Printer Selection
B
D     This section will allow you to select the printer
D     configuration that you will be using. Each type of printer
D     uses different codes to specify compress, expanded, and bold
D     print. Most printers will have either an Epson/IBM or Laser
D     Jet emulation mode. Select the option that most closely
D     matches your printer and try a sample printout. If the
D     sample is correct, you have chosen the proper configuration.
D     If not, try another configuration, until the best is found.
D     Older Laser Jet printers may need a special cartridge to
D     print in the compressed format required by EM/dBS.
D
D     This option may also be used to select the "Epson/IBM with
D     half-sheet forms" print format for Epson printers. This
D     option should only be used if you have half sheet perforated
D     forms, and will require the short format option to be
D     selected for unscheduled work orders (Support Data Main Menu
D     - Utilities Menu - Utilities Menu, page 2 - "Memory
D     Variables" option).
D
H
H
H
H
H
H
H
H
HVersion 3.50                        9-14                     4/91
P9-14
H
H
H                             EM/dBS
H              Equipment Maintenance dataBase System
H
H
H
B     9.8.6   Global Utilities
B
D     This option should be selected only if you have not been
D     using the EM/dBS program for a long period of time and your
D     equipment maintenance schedules are out of date. If the Next
D     Work Order Date for most equipment procedures is in the
D     past, this option will bring them up to the current date.
D     The last scheduled dates plus even multiples of the service
D     interval will be used for fixed procedures. Floating
D     procedures will be due on the current date. Use of this
D     option is not recommend, since the actual service that would
D     have been required to bring the procedure up to date has not
D     been performed. However, the option is available, if needed.
D
B     9.8.7   Thirteen Period Options
B
D     The "Monthly" account/department totals in EM/dBS will
D     normally be based on the calendar months (January, February,
D     etc.). However, if you wish to use a 13 period year, with
D     equal 28 day periods, you may select this option.
D
D     When this option is selected, you will be asked to enter
D     three dates, the first day of the previous 13 period year,
D     the first day of the current 13 period year, and the first
D     day of the next 13 period year. These dates are used to
D     calculate the period number from the current calendar date
D     for display and reporting.
D
D     It is generally not recommended that this option be selected
D     mid-year since the account/department totals should always
D     be calculated one way or another for an entire year.
D
B     9.8.8   Quit
B
D     Enter "Q" or <ESC> to return to the Support Data Utility
D     Menu.
D
H
H
H
H
H
H
H
H
H
H
H
H
H
H
HVersion 3.50                        9-15                     4/91
P9-15