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1991-02-16
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Family Records Utilities
by Steven M. Cannon
Copyright 1989-1991 by Steven M. Cannon
All rights reserved
Printed in the United States of America
February 16, 1991
Apple and LaserWriter are registered trademarks of Apple Computer
Incorporated.
dBase is a registered trademark of Ashton-Tate.
Dataproducts is a registered trademark of Dataproducts Corporation.
Epson is a registered trademark of Seiko Epson Corporation.
HP and LaserJet are registered trademarks of Hewlett Packard Corporation.
IBM is a registered trademark of International Business Machines Corporation.
Microsoft, MS, and MS-DOS are registered trademarks of Microsoft Corporation.
Personal Ancestral File and the Personal Ancestral File logo are registered
trademarks and International Genealogical Index and Ancestral File are
trademarks of Corporation of the President of The Church of Jesus Christ
of Latter-day Saints.
PostScript is a registered trademark of Adobe Systems Incorporated.
WordPerfect is a registered trademark of WordPerfect Corporation.
Contents
Getting Started . . . . . . . . . . . . . . . . . . . . . . . 1-1
System Requirements . . . . . . . . . . . . . . . . . . . 1-1
Configuring Family Records Utilities . . . . . . . . . . . 1-1
Starting Family Records Utilities . . . . . . . . . . . . 1-2
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Print Reports . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Select Printing Option . . . . . . . . . . . . . . . . . . 2-1
Anniversary List . . . . . . . . . . . . . . . . . . . . . 2-1
Birthday List . . . . . . . . . . . . . . . . . . . . . . 2-1
Unconnected Individuals . . . . . . . . . . . . . . . . . 2-1
Index of All Data . . . . . . . . . . . . . . . . . . . . 2-2
Family Group Record . . . . . . . . . . . . . . . . . . . 2-2
Ahnentafel Chart . . . . . . . . . . . . . . . . . . . . . 2-2
Notes . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Notes for Family . . . . . . . . . . . . . . . . . . . . 2-2
Notes for All Individuals . . . . . . . . . . . . . . . 2-2
Lists Using Tagged Notes . . . . . . . . . . . . . . . . 2-2
Change Name or Place . . . . . . . . . . . . . . . . . . . . 3-1
Change Names to Upper and Lower Case . . . . . . . . . . . . 4-1
Clear Some Fields . . . . . . . . . . . . . . . . . . . . . . 5-1
Clear ID Numbers . . . . . . . . . . . . . . . . . . . . . 5-1
Remove "Submitted" . . . . . . . . . . . . . . . . . . . . 5-1
Clear LDS Fields . . . . . . . . . . . . . . . . . . . . . 5-1
Convert Family Records Data to ASCII . . . . . . . . . . . . 6-1
Database Statistics . . . . . . . . . . . . . . . . . . . . . 7-1
View/Edit Family . . . . . . . . . . . . . . . . . . . . . . 8-1
Index . . . . . . . . . . . . . . . . . . . . . . . . . . Index-1
Contents i
1
Getting Started
Family Records Utilities (sometimes referred to as FRU) is a
program that provides additional features for users of Personal
Ancestral File . It works with the information you type using
the Family Records program. You can use Family Records Utilities
to print additional reports, make changes to the names and places
throughout your database and convert your database to other
formats for use by other programs.
This program (Family Records Utilities) is provided as is and
without warranty of any kind. However, if you encounter problems
or have suggestions for improvements you may write to:
Steven M. Cannon
1065 West 10210 South
South Jordan, Utah 84065
Telephone: (801) 254-0160
You may order Personal Ancestral File for $35.00 from:
Distribution Center
1999 West 1700 South
Salt Lake City, Utah 84104
Telephone: (800) 537-5950
This manual is divided into sections that correspond to the
options you can choose on the menus in the Family Records Utili-
ties program.
System Requirements
The Family Records Utilities program runs on MS-DOS or IBM
compatible computers with at least 256K memory and DOS 2.0 or
later.
Configuring Family Records Utilities
Before using Family Records Utilities you must configure it with
the UCONFIG program that is included. UCONFIG works just like
the CONFIG program in Personal Ancestral File.
When UCONFIG asks the question "Do you want to update the FU
Utilities program?" answer Y.
Introduction 1-1
Starting Family Records Utilities
You can start the Family Records Utilities program with any of
the following optional command line parameters:
-h display help screen numbers
-m turn off the mouse
-sn where n is the compatibility level desired (0, 1, or 2)
-t skip the title screen
datapath path or disk where Family Records data resides
For example:
FRU -s0 -m c:\paf\cannon
Help
Family Records Utilities uses an updated FRHELP file to provide
on-line help. Press Alt-H to see a help screen whenever you want
more information.
1-2 Introduction
2
Print Reports
Select Printing Option
This selection works the same as it does in the Family Records
program. It allows you to specify whether print output is to go
directly to the printer (which is the default), to a disk file,
or to the screen. It also lets you set the starting and ending
page numbers that you want to be printed.
If you choose output to go to a disk file, you must type the name
of the file you want to use. Thereafter, all printed reports
will go to that file until you change the destination back to the
printer, to another file name, to the screen, or until you exit
the program.
If you designate the screen as the output destination, some
reports may not look correct because the screen can only display
80 characters per line whereas some reports require more than 80
characters per line.
Be setting the starting and ending page numbers you can reprint
portions of reports that may have been jammed in the printer or
that have been updated because of additional information you
added to your Family Records database.
Anniversary List
This selection allows you to print a report of all events that
occurred on any given anniversary date. You will be asked to
type the date you want to use. If you type a complete date (ie.
2 Oct 1955) all events that happened on that date and in that
year will be printed. If you type a partial date (ie. 2 Oct) all
events that happened on that date in any year will be printed.
Birthday List
This selection allows you to print a birthday list of descendants
of anyone in your database. The list is printed in birthday
order.
Unconnected Individuals
This selection allows you to print a report of all individuals
who have no spouse or parents recorded in the database.
Print Reports 2-1
Index of All Data
This selection prints a list of all the individual and marriage
records in your Family Records database. RINs and MRINs are
printed to allow you to cross-reference the records and construct
families. This report provides a concise way to print nearly all
of the data in your database.
This report requires tiny print.
Family Group Record
This selection prints a family group record. Tiny print is used
so that six children are printed on the first page rather than
four as in the Family Records program.
Ahnentafel Chart
The ahnentafel chart is similar to that printed by the Family
Records program except that it also prints places as well as
dates for the birth and death of the individuals. For males, the
marriage date and place is also printed.
Notes
Notes for Family
This selection prints the notes for a family the same as they
would be printed in a family group record.
Notes for All Individuals
This selection prints notes for all individuals in your files.
You can choose to print all notes, family group record notes
only, or tagged notes.
Lists Using Tagged Notes
This selection prints lists by extracting information from
individual notes that begin with certain tags. The tags may
optionally be preceded by the Family Group note print character
(!). Each of the lists is described below.
Address List
This report prints all notes that begin with the tag ADDRESS.
For example, if an individual named Joseph Johnson had a note
that looked like this:
2-2 Print Reports
!ADDRESS 1459 Apple Court Lane
Apt. #3C
Tacoma, Washington
the following would be printed on the Address List:
Joseph JOHNSON
1459 Apple Court Lane
Apt. #3C
Tacoma, Washington
Telephone List
This report prints all notes that begin with the tag TELEPHONE.
For example, if an individual named Joseph Johnson had a note
that looked like this:
TELEPHONE (801) 240-2584
the following would be printed on the Telephone List:
Joseph JOHNSON (801) 240-2584
Occupation List
This report prints all notes that begin with the tag OCCUPATION.
For example, if an individual named Joseph Johnson had a note
that looked like this:
!OCCUPATION farmer and miner
the following would be printed on the Occupation List:
Joseph JOHNSON farmer and miner
Source List
This report prints all notes that begin with the tag SOURCE. For
example, if an individual named Joseph Johnson had a note that
looked like this:
!SOURCE 1988 Edition IGI
the following would be printed on the Source List:
Joseph JOHNSON
1988 Edition IGI
Notes List
This report prints all notes that begin with the tag NOTE. For
example, if an individual named Joseph Johnson had a note that
looked like this:
Print Reports 2-3
NOTE never married
the following would be printed on the Notes List:
Joseph JOHNSON
never married
User-Selected Tag
This report prints all notes that begin with the tag you select.
For example, if an individual named Joseph Johnson has a note
that looks like this:
RELIGION LDS
and you choose to print all religion tags, the following will be
printed on the Notes List:
Joseph JOHNSON
LDS
2-4 Print Reports
3
Change Name or Place
This selection allows you to change all occurrences of any name
or place piece to a different name or place. You must type the
old name and the new name it is to be replaced with. If you
want, you can also have the program stop on each record that is
to be changed to confirm whether or not you want to make the
changes in that record.
Change Name or Place 3-1
4
Change Names to Upper and Lower Case
This selection allows you to change the names and places in your
database to upper and lower case. The program goes through the
name file and changes the first letter of each name to a capital
and all remaining letters to lowercase.
This will have some interesting effects on abbreviations and some
names. For example:
How It How It Should
Appears Be
Slc SLC
Usa USA
Ca CA
Mcintyre McIntyre
Desilva deSilva
You can "fix" incorrect names and abbreviations by typing them in
any name or place field the way you want them to be. For exam-
ple, you can go to the Change Name or Place screen and type the
names correctly and when done press F2 to quit.
Change Names to Upper and Lower Case 4-1
5
Clear Some Fields
Clear ID Numbers
This selection allows you to clear the contents of the ID Number
field from records of individuals. You can choose to clear the
ID Numbers from all records or from just an individual and his
ancestors.
Remove "Submitted"
This selection allows you to remove the word "Submitted" from LDS
ordinance date fields. You can remove it from all individual
records, all marriage records, or both.
Clear LDS Fields
This selection allows you to clear the contents of the LDS
ordinance data and temple code fields. You can choose to clear
the LDS fields in individual records or marriage records, or
both. In individual records, Baptism, Endowment and Seal to
Parents fields are cleared. In marriage records, Seal to Spouse
fields are cleared.
Clear Some Fields 5-1
6
Convert Family Records Data to ASCII
This selection converts you Family Records data into a standard
ASCII data format that can be loaded by database management
programs such as dBASE III. The Family Records data is decom-
pressed from its usual data storage format to readable and
uniformly marked data fields.
This selection was formerly available in a program called Family
Records to ASCII or FRASC.
There are two possible formats for the converted data:
∙ Delimited. In this format each converted field is started
and ended with a quote mark ("), and fields are separated by
commas. This is the default format.
∙ Fixed Length. In this format each converted field is placed
in a fixed length field, thus forming columns of data.
Fields are left-justified except for RINs and MRINs which
are right-justified.
In both formats each record is terminated by a carriage-return,
line-feed pair.
Four files can be produced:
∙ FR.IND which contains information on individuals,
∙ FR.MAR which contains information on marriages,
∙ FR.NOT which contains notes from the note file,
∙ FR.EVT which contains event records extracted from both the
individual and marriage files.
The fields in each of the files is detailed below, showing also
the maximum length of each (in parentheses). In the "fixed
length" format conversion, these lengths are the lengths of the
fixed fields.
FR.IND (Individuals)
RIN (6)
Surname (16)
Given Name 1 (16)
Given Name 2 (16)
Given Name 3 (16)
Convert Family Records Data to ASCII 6-1
Title (16)
Sex (1)
Birth Event }
Christening Event } Events as described below
Death Event }
Burial Event }
LDS Baptism Ordinance Event }
LDS Endowment Ordinance Event } Ordinance Events
LDS Seal-to-Parents Ordinance Event } as described below
RIN of Older Sibling (6)
MRIN of Own Marriage (6)
MRIN of Parents' Marriage (6)
ID Number (10)
an Event consists of the following fields:
Date (20)
Place1 (16)
Place2 (16)
Place3 (16)
Place4 (16)
an Ordinance Event consists of the following fields:
Date (20)
Temple (16)
FR.MAR (Marriages)
MRIN (6)
Husband's RIN (6)
Wife's RIN (6)
Youngest Child's RIN (6)
Marriage Event (see Event description above)
LDS Seal-to-Spouse Ordinance Event (see Ordinance
description above)
Husband's Other Marriage MRIN (6)
Wife's Other Marriage MRIN (6)
Divorce Flag (1)
FR.NOT (Notes)
RIN (6)
Start of Note Flag (1)
Note line (80)
FR.EVT (Events)
Event Type (4)
BIR, CHR, DEA, BUR, BAP, END, SLGC, MAR, SLGS
Date (20)
Place1 (16)
Place2 (16)
Place3 (16)
Place4 (16)
RIN or MRIN (6)
MRIN if event type is MAR or SLGS, RIN otherwise
To demonstrate the use of the files created by FRASC, a brief
example using dBASE III will be shown. First, you would convert
your Family Records data to ASCII.
6-2 Convert Family Records Data to ASCII
Next, you would get into dBASE and create a new file in dBASE as
follows:
CREATE INDIV
You would define the structure of this database using the fields
as shown above under FR.IND. You would then give the following
command to load the Family Records data into your dBASE database:
APPEND FROM FR.IND DELIMITED
Convert Family Records Data to ASCII 6-3
7
Database Statistics
This selection shows some demographic statistics about the people
in your Family Records database.
When computing average age at marriage, only individuals for whom
enough information is present are considered. This means that
there must be both a birth/christening year and a marriage year.
In addition, unreasonable marriage ages are not included in the
calculation (less than 9 or greater than 99 years old).
When computing average life spans, only individuals for whom
enough information is present are considered. This means that
there must be both a birth/christening year and a death/burial
year. In addition, unreasonable life spans are not included in
the calculation (less than 0 or greater than 130 years old).
When computing the average number of children in a family, only
those families who have children are considered.
Database Statistics 7-1
8
View/Edit Family
This selection allows you to view and edit a family in an ab-
breviated family group record format. Individuals can be added
to a family, including spouses of the children, and marriage
information can be updated.
View/Edit Family 8-1
Index
Address List . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Ahnentafel chart . . . . . . . . . . . . . . . . . . . . . . 2-2
Anniversary . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
ASCII . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Average
age at death . . . . . . . . . . . . . . . . . . . . . . . 7-1
age at marriage . . . . . . . . . . . . . . . . . . . . . 7-1
number of children in family . . . . . . . . . . . . . . . 7-1
Birthday . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Change Name or Place . . . . . . . . . . . . . . . . . . . . 3-1
Clear ID Numbers . . . . . . . . . . . . . . . . . . . . . . 5-1
Clear LDS Fields . . . . . . . . . . . . . . . . . . . . . . 5-1
Command line parameters . . . . . . . . . . . . . . . . . . . 1-2
CONFIG . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
dBase . . . . . . . . . . . . . . . . . . . . . . . . . 6-1, 6-2
Delimited . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Demographic . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Edit family . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Family Group Record . . . . . . . . . . . . . . . . . . 2-2, 8-1
Fixed Length . . . . . . . . . . . . . . . . . . . . . . . . 6-1
FRASC . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
FRHELP . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
ID Number . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Index of All Data . . . . . . . . . . . . . . . . . . . . . . 2-2
LDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Life span . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Lists Using Tagged Notes . . . . . . . . . . . . . . . . . . 2-2
Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
MS-DOS . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Notes for all individuals . . . . . . . . . . . . . . . . . . 2-2
Notes for family . . . . . . . . . . . . . . . . . . . . . . 2-2
Occupation List . . . . . . . . . . . . . . . . . . . . . . . 2-3
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Page numbers . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Print to disk . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Print to screen . . . . . . . . . . . . . . . . . . . . . . . 2-1
Remove "Submitted" . . . . . . . . . . . . . . . . . . . . . 5-1
Replace name . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Requirements . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Source . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Starting FRU . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Statistics . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Tag . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2, 2-4
Tagged notes . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Telephone List . . . . . . . . . . . . . . . . . . . . . . . 2-3
Tiny print . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Index Index-1
Title screen . . . . . . . . . . . . . . . . . . . . . . . . 1-2
UCONFIG . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Unconnected individuals . . . . . . . . . . . . . . . . . . . 2-1
Upper and lower case . . . . . . . . . . . . . . . . . . . . 4-1
View family . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Index-2 Index
