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Text File | 1989-11-01 | 57.3 KB | 1,321 lines

Checkbook Management Program The program will then search for the components of the report. One of three messages will appear on the screen next. These are: ╔══════════════════════════════════════════════════════════╗ ║ Expenditure Report ║ 1. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ More than 50 categories. Some will be omitted. ║ ║ Category = xxxxxxxxxx ║ ╚══════════════════════════════════════════════════════════╝ If this message appears, your report will be incomplete. The category (or categories) listed will not appear on the report. However, the program will continue and will eventually display message 3 below. ╔══════════════════════════════════════════════════════════╗ ║ Expenditure Report ║ 2. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ Nothing to report ║ ╚══════════════════════════════════════════════════════════╝ If this message appears, your data file has no debit transactions (checks, AutoTeller Withdrawals, or bank charges) for this year. Press any key to continue. The Reports Menu will then reappear. ╔══════════════════════════════════════════════════════════╗ ║ Expenditure Report ║ 3. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press <P>, you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ Expenditure Report ║ ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Page 58 Checkbook Management Program Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report will now appear. It looks like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Annual Expenditures for 19xx ║ ║ For Account (account name) 04/24/85 ║ ║ ║ ║ Category January February March April May June July ║ ║ ║ ║ CASH xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ║ GROCERIES xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Annual Expenditures for 19xx ║ ║ For Account (account name) 04/24/85 ║ ║ ║ ║ Category August September October November December Total Average ║ ║ ║ ║ CASH xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ║ GROCERIES xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ╚════════════════════════════════════════════════════════════════════════════╝ Page one covers the months January through July, while page two reports on the rest of the year, the annual totals, and the monthly average. The budget categories down the left-hand column are in alphabetical order. The monthly average is calculated for the number of months for which there is information. If you have entries for July through September only, the average is calculated over those three months, not twelve. If you have requested a fiscal year other than the calendar year, the order of the months will reflect your fiscal year. Totals for each month/category combination represent the total of the amounts on all checks, Automatic Teller Withdrawals, and bank charges which have dates for that month/year combination and which have that category. Totals for each month (at the bottom of each page) are a summation of the numbers appearing in the column directly above them. That is, it is the total amount of money spent for all categories for that month of that year. Totals in the next to last right-hand column of the second page are the summation of amounts for all outlays for that budget category for the year. If you total all amounts for a particular budget category across both pages, you will get the total in this column. Page 59 Checkbook Management Program The final figure on the second page, bottom row, next-to-last column is the total amount of money drawn from this account for one reason or another for the entire year. Annual Income Report This report produces a table of the total amounts deposited per month for every budget category. Totals are given for each month and each category. Budget categories are displayed in alphabetical order. You will be asked to supply the last two digits of the year the report is to cover. This report can be printed or displayed. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ Annual Income Report ║ ║ ║ ║ Beginning January first of which year? ║ ║ ____ ║ ╚══════════════════════════════════════════════════════════╝ Enter the year the report is to cover. (If you have defined a fiscal year other than the calendar year, the month appearing here will be the first month of your fiscal year. Enter the year for that month.) You have a choice of three things to enter here. These are: <Q> <enter> - Quit - Return to the Report Menu. The four digits of the year. For example, 1985. You must then press <enter>. The last two digits of the year, for example, 85. You must then press <enter>. The program will then search for the components of the report. One of three messages will appear on the screen next. These are: ╔══════════════════════════════════════════════════════════╗ ║ Annual Income Report ║ 1. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ More than 50 categories. Some will be omitted. ║ ║ Category = xxxxxxxxxx ║ ╚══════════════════════════════════════════════════════════╝ If this message appears, your report will be incomplete. The category (or categories) listed will not appear on the report. However, the program will continue and will eventually display message 3 below. Page 60 Checkbook Management Program ╔══════════════════════════════════════════════════════════╗ ║ Annual Income Report ║ 2. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ Nothing to report ║ ╚══════════════════════════════════════════════════════════╝ If this message appears, your data file has no crebit transactions (deposits, AutoTeller Deposits, or bank interest) for this year. Press any key to continue. The Reports Menu will then reappear. ╔══════════════════════════════════════════════════════════╗ ║ Annual Income Report ║ 3. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press <P>, you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ Annual Income Report ║ ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Page 61 Checkbook Management Program Your report will now appear. It looks like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Annual Income for 19xx ║ ║ For Account (account name) 04/24/85 ║ ║ ║ ║ Category January February March April May June July ║ ║ ║ ║ INCOME xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ║ RENT REC. xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ╟────────────────────────────────────────────────────────────────────────────╢ ║ Annual Income for 19xx ║ ║ For Account (account name) 04/24/85 ║ ║ ║ ║ Category August September October November December Total Average ║ ║ ║ ║ INCOME xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ║ RENT REC. xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx xx.xx ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ . . . . . . . . ║ ║ Total xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx xxx.xx ║ ╚════════════════════════════════════════════════════════════════════════════╝ Page one covers the months January through July, while page two reports on the rest of the year, the annual totals, and the monthly average. The budget categories down the left-hand column are in alphabetical order. The monthly average is calculated for the number of months for which there is information. If you have entries for July through September only, the average is calculated over those three months, not twelve. If you have requested a fiscal year other than the calendar year, the order of the months will reflect your fiscal year. Totals for each month/category combination represent the total of the amounts on all deposits, Automatic Teller Deposits, and interest which have dates for that month/year combination and which have that category. Totals for each month (at the bottom of each page) are a summation of the numbers appearing in the column directly above them. That is, it is the total amount of money deposited for all categories for that month of that year. Totals in the next to last right-hand column of the second page are the summation of amounts for all income for that budget category for the year. If you total all amounts for a particular budget category across both pages, you will get the total in this column. The final figure on the second page, bottom row, next-to-last column is the total amount of money deposited to this account for one reason or another for the entire year. Page 62 Checkbook Management Program Summary Report This report produces a table of the total amounts spent and deposited per month. Totals are given for each for the year. You will be asked to supply the last two digits of the year the report is to cover. This report can be displayed on the screen or printed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ Summary Report ║ ║ ║ ║ Beginning January first of which year? ║ ║ ____ ║ ╚══════════════════════════════════════════════════════════╝ Enter the year the report is to cover. (If you have defined a fiscal year other than the calendar year, the month appearing here will be the first month of your fiscal year. Enter the year for that month.) You have a choice of three things to enter here. These are: <Q> <enter> - Quit - Return to the Report Menu. The four digits of the year. For example, 1985. You must then press <enter>. The last two digits of the year, for example, 85. You must then press <enter>. The program will then search for the components of the report. One of two messages will appear on the screen next. These are: ╔══════════════════════════════════════════════════════════╗ ║ Summary Report ║ 1. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ Nothing to report ║ ╚══════════════════════════════════════════════════════════╝ If this message appears, your data file has no transactions for this year. Press any key to continue. The Reports Menu will then reappear. ╔══════════════════════════════════════════════════════════╗ ║ Summary Report ║ 2. ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ List on the screen (S) or print on the printer (P) ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. Page 63 Checkbook Management Program If you press <P>, you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ Summary Report ║ ║ ║ ║ Beginning January first of which year? ║ ║ 1987 ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report will now be printed out. It appears like this: ╔═════════════════════════════════════════════════════════╗ ║ Summary Report for 19xx ║ ║For Account (account name) 04/24/87 ║ ║ ║ ║ Month Deposits Disbursements ║ ║ January xxxx.xx xxxx.xx ║ ║ . . . ║ ║ . . . ║ ║ Total xxxxx.xx xxxxx.xx ║ ║ ║ ║Press any key to continue... ║ ╚═════════════════════════════════════════════════════════╝ This is the screen version of the report. Each line pertains to one month and shows the total amount deposited to the account and the total amount withdrawn from the account for that month of that year. The totals for the year appear at the bottom of the report. If you have requested a fiscal year other than the calendar year, the months will be in order beginning with the initial month of your fiscal year. Page 64 Checkbook Management Program Utilities The Utility Menu looks like this: ╔═══════════════════════════════════════════════════════════════════╗ ║ Checkbook Management Program ║ ║ Account: (account name) Utility Menu ║ ║ Current Balance: xxxxx.xx ║ ║ ║ ║ ╔════════════════════════════════════════════════╗ ║ ║ ║ ║ ║ ║ ║ (Q)uit ║ ║ ║ ║ (1) Name or Bias Change ║ ║ ║ ║ (2) Category Maintenance ║ ║ ║ ║ (3) System Customization ║ ║ ║ ║ (4) Find by Contents ║ ║ ║ ║ (5) Sort Transactions by Date ║ ║ ║ ║ (6) Sort Transactions by Check Number ║ ║ ║ ║ ║ ║ ║ ╚════════════════════════════════════════════════╝ ║ ║ ║ ║ Enter your choice ║ ╚═══════════════════════════════════════════════════════════════════╝ When this first appears, the first option (Quit) is highlighted in reverse video. Use the arrow keys to move up and down the list until the function you wish to use is highlighted. Press <enter> to select that option. An alternate form of selecting an option on this menu is to press the number which appears inside the parentheses (2 for Category Maintenance, for example). Quit - Return to the Main Menu. Name or Bias Change - This option allows you to change the account name and/or the bias amount for this account. Category Maintenance - This option allows you to change every occurrence of a specified category name to something else. The new name can be a completely new one or an existing one. This allows you to readily change misspellings, combine two categories into a single one, or change a name to something more meaningful to you. System Customization - This option allows you to customize the program to work the way you want it to. Items which you may change include the colors the program uses for a color monitor, allowing future dates to be entered, defining a fiscal year to begin at a date other than January 1, and redefining the number of printable lines per page. Find by Contents - This option allows you to print or display all transactions having some specified combination of characters in either the "To Whom" field or the "Memo" field. Sort Transactions by Date - This option allows you to rearrange the order transactions are displayed. Once sorted, the transactions cannot be placed back in their original order. This sort is by the date entered on Page 65 Checkbook Management Program the transaction. If two transactions have the same date, they will be further sorted by check number, then by transaction type. Sort Transactions by Check Number - This option allows you to rearrange the order transactions are displayed. Once sorted, the transactions cannot be placed back in their original order. This sort is by the check number entered on the transaction. If two transactions have the same check number (or are the same transaction type), they will be further sorted by date. Name or Bias Change This option allows you to change the account name or the bias amount entered in the initialization process. When this option is selected, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ Name Change ║ ║ ║ ║ (account name) ║ ╚══════════════════════════════════════════════════════════╝ The current account name is displayed in reverse video. Make any changes you feel are necessary to the name. When you are satisfied with the way it looks, press <enter>. The display then becomes: ╔══════════════════════════════════════════════════════════╗ ║ Bias Change ║ ║ ║ ║ xx.xx ║ ╚══════════════════════════════════════════════════════════╝ The old bias amount will be displayed. Make those changes you feel necessary. If none is needed, press <enter>. Press <enter> when the amount is satisfactory. The program will make the needed changes to the balance to reflect any change in the bias amount and will use the new name and bias amount from now on. You will next see the Utility Menu again. Page 66 Checkbook Management Program Category Maintenance This option allows you to change every occurrence of a specified category name to something else. The new name can be a completely new one or an existing one. This allows you to readily change misspellings, combine two categories into a single one, or change a name to something more meaningful to you. This function also corrects the file which keeps the current categories. When this option is selected, the screen changes to this: ╔══════════════════════════════════════════════════════════════════════════╗ ║Category Maintenance ║ ║ ║ ║( 1) AAAAAAAAAA ( 4) DDDDDDDDDD ( 7) GGGGGGGGGG (10) JJJJJJJJJJ ║ ║( 2) BBBBBBBBBB ( 5) EEEEEEEEEE ( 8) HHHHHHHHHH (11) KKKKKKKKKK ║ ║( 3) CCCCCCCCCC ( 6) FFFFFFFFFF ( 9) IIIIIIIIII ║ ║ ║ ║Enter number of category being replaced (0 to stop) ___ ║ ╚══════════════════════════════════════════════════════════════════════════╝ Your categories will appear on the screen in alphabetical order. The number preceding each category name is its code number. Type the code number of the category being replaced and press <enter>. To stop at this point, press <0>, then press <enter>. If you enter zero, you will return to the Utility Menu. If you enter a valid number, the screen becomes: ╔══════════════════════════════════════════════════════════════════════════╗ ║Category Maintenance ║ ║ ║ ║( 1) AAAAAAAAAA ( 4) DDDDDDDDDD ( 7) GGGGGGGGGG (10) JJJJJJJJJJ ║ ║( 2) BBBBBBBBBB ( 5) EEEEEEEEEE ( 8) HHHHHHHHHH (11) KKKKKKKKKK ║ ║( 3) CCCCCCCCCC ( 6) FFFFFFFFFF ( 9) IIIIIIIIII ║ ║ ║ ║Enter number of category being replaced (0 to stop) X__ ║ ║Replace it with what? __________ ║ ╚══════════════════════════════════════════════════════════════════════════╝ Carefully type the new category name. This new name can be a completely new category or any of the existing category names. When it is complete, press <enter>. If you change your mind and decide not to change it at all, press <enter> or enter a string of blanks. In this case, you will return to the Utility Menu. Once you enter the new name, the screen becomes: ╔═══════════════════════════════════════════════════════════╗ ║Replacing...one moment please... ║ ╚═══════════════════════════════════════════════════════════╝ The program is now searching your data file to find every occurrence of the category you chose. Each occurrence will be replaced with the new category name. Page 67 Checkbook Management Program When all transactions have been examined, the screen becomes: ╔═══════════════════════════════════════════════════════════╗ ║Complete... X transactions found and changed. ║ ║ ║ ║Press <M> to continue category maintenance. ║ ║Press any other key to return to Utility Menu. ║ ╚═══════════════════════════════════════════════════════════╝ The X above will be replaced with the actual number of transactions having the old category. To replace other categories, press <M> and the first screen of this section will reappear. To return to the Utility Menu, press any other key. Page 68 Checkbook Management Program System Customization This option allows you to customize the program to work the way you want it to. Items which you may change include the colors the program uses for a color monitor, allowing future dates to be entered, defining a fiscal year to begin at a date other than January 1, and redefining the number of printable lines per page. Default values for these are: Regular video: White letters on Blue Reverse video: White letters on Red Future dates disallowed. Printable lines per page: 55. Fiscal year begins in January. Default categories: Checks <none> Deposits INCOME AT Withdrawals CASH Bank Transactions BANK When this option is chosen, the screen appears like this: ╔═══════════════════════════════════════════════════════════════════╗ ║ Checkbook Management Program ║ ║ Customization ║ ║ ║ ║ Regular Print Background Blue Example ║ ║ Letters White ║ ║ ║ ║ Reverse Print Background Red Example ║ ║ Letters White ║ ║ ║ ║ Number of printed lines per page? ______55 ║ ║ ║ ║ First Month of Fiscal Year? ___January ║ ║ ║ ║ Future Dates Disallowed Default categories ║ ║ Checks ║ ║ Deposits INCOME ║ ║ AT Withdrawals CASH ║ ║ Bank Transactions BANK ║ ║ ║ ║ Satisfied? X ║ ║ ║ ║ Press space to see other options. Press <enter> to select one. ║ ╚═══════════════════════════════════════════════════════════════════╝ The current assignments for the various print colors will appear on the appropriate lines. The two "Examples" will demonstrate the color choices as you rotate through them. When in the field for number of printed lines per page, type the new number, then press <enter>. Page 69 Checkbook Management Program Use the following keys to navigate this screen: <space bar> - Rotates the next selection for the cursor's field into view. If changing colors, the appropriate Example will change to reflect the effect of this color change. <enter> - "Selects" the currently displayed value. When <enter> is pressed while the cursor is in the box following "Satisfied?", the changes appearing on the screen are incorporated into the program. The Utility Menu reappears displaying your new colors. The choices are also recorded in the file CUSTOM.DAT so that they will be in effect the next time you run the program. <tab> - For most of the fields, the <tab> key operates exactly as the <enter> key does. It selects the current value for the cursor's field and moves the cursor to the next field. However, if <tab> is pressed while the cursor is in the "Satisfied?" field, the cursor moves to the first field on the screen (Regular video background). Q,q - Leaves the screen and makes any changes appearing on the screen permanent. <back tab> - Moves the cursor to the previous field. <home> - Moves the cursor to the first field (Regular video background). <end> - Moves the cursor to the last field on the screen (Satisfied?). <down arrow> - Moves the cursor to the next field. <up arrow> - Moves the cursor to the previous field. When the values on the screen are the way you want them to be, move the cursor to the box following the word "Satisfied?" and press <enter>. This exits the screen, writes the new values to the file CUSTOM.DAT, and activates any changes. When the Utility Menu reappears, it will be displayed in the new colors. If the program detects a monochrome monitor in use in monochrome mode, the colors are ignored. Find by Contents This option allows you to print or display all transactions having some specified combination of characters in either the "To Whom" field or the "Memo" field. When this option is selected, the screen becomes: ╔═══════════════════════════════════════════════════════════╗ ║ Enter search string _____________________________________ ║ ╚═══════════════════════════════════════════════════════════╝ Page 70 Checkbook Management Program Enter the string of characters you wish to search for. Up to 40 characters may be entered (this is also the maximum size for the two fields being searched - "To Whom" and "Memo"). You do not need to enter the full forty characters. In fact, you do not have to enter any complete words. Whatever characters you enter are the ones it will search for. If you enter ter as your string, possible matches would include " terminal", "computer", "water", and "sternwheeler". However, if you had entered a blank before the ter , only " terminal" would have matched, from the same list of possible fields. Be careful of case, as water and Water will not match. Once you have entered your string, the screen adds: ╔═══════════════════════════════════════════════════════════╗ ║List on the screen (S) or print on the printer (P)? _ ║ ╚═══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press <P>, you have one more task before the report begins. The screen adds: ╔══════════════════════════════════════════════════════════╗ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Utility Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Transactions for string: School ║ ║ Account (account name) 04/24/87 ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ 123 02/15/85 Kroger's 56.43 GROCERIES X ║ ║ Supplies for School picnic ║ ║ 125 02/16/85 Colonial Heights School of Dance 40.00 DANCE X ║ ║ February lessons ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Total Deposited: 47.95 ║ ║ Total Withdrawn: 368.43 ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ Page 71 Checkbook Management Program This is the screen version. It will pause after displaying 8 transactions, to continue once any key is pressed. The printed version starts a new page after 27 transactions have been printed. The total amount of the deposits for this report and the total amount of withdrawals for this amount will appear at the end of the report. Heading explanations: Check # - The check number or transaction type. Date - Date of the transaction. To Whom - Check payee, or transaction explanation. Amount - Amount of the transaction. Category - Budget category. Clr - If an X appears, the transaction has cleared the bank. If not, then it hasn't. If there are no transactions in the data file with the requested string of characters, the phrase xxxxxxx not found will appear (where xxxxxxx is the requested search string). Sort Transactions by Date This option allows you to rearrange the order transactions are displayed. Once sorted, the transactions cannot be placed back in their original order. This sort is by the date entered on the transaction. If two transactions have the same date, they will be further sorted by check number, then by transaction type. Making a good backup copy of the data before running this option is highly recommended. When this option is selected, the screen becomes: ╔════════════════════════════════════════════════════════════════════╗ ║ This routine sorts all your transactions by date. ║ ║ Within a date, transactions are sorted by check number. ║ ║ ║ ║ This will take some time to accomplish. Once begun, ║ ║ DO NOT INTERRUPT!! ║ ║ ║ ║ Are you sure you want to do this? (Y or N) _ ║ ╚════════════════════════════════════════════════════════════════════╝ The larger your data file is, the longer this process will take. If your transactions are very scrambled (by date), this will also slow down this process. It took ten minutes to sort a 1000 record file with records almost in order. Once you begin this process, let it run UNINTERRUPTED to its conclusion. If you interrupt it, it is extremely likely that your data file will be unusable. Page 72 Checkbook Management Program If you decide to stop the process at this point, press any key other than <Y> and the Utility Menu will reappear. If you decide to proceed, press <Y>. The message "One moment please..." will appear. An additional period will appear at the beginning of each pass through the data file. When the file has been completely sorted, the Utility Menu will reappear. Sort Transactions by Check Number This option allows you to rearrange the order transactions are displayed. Once sorted, the transactions cannot be placed back in their original order. This sort is by the check number entered on the transaction. If two transactions have the same number (or are the same transaction type), they will be further sorted by date. Making a good backup copy of the data before running this option is highly recommended. When this option is selected, the screen becomes: ╔════════════════════════════════════════════════════════════════════╗ ║ This routine sorts all your transactions by check number. ║ ║ Other transaction types will appear alphabetically at the end of ║ ║ the file. ║ ║ ║ ║ This will take some time to accomplish. Once begun, ║ ║ DO NOT INTERRUPT!! ║ ║ ║ ║ Are you sure you want to do this? (Y or N) _ ║ ╚════════════════════════════════════════════════════════════════════╝ The larger your data file is, the longer this process will take. If your transactions are very scrambled, this will also slow down this process. It took ten minutes to sort a 1000 record file with records almost in order. Once you begin this process, let it run UNINTERRUPTED to its conclusion. If you interrupt it, it is extremely likely that your data file will be unusable. If you decide to stop the process at this point, press any key other than <Y> and the Utility Menu will reappear. If you decide to proceed, press <Y>. The message "One moment please..." will appear. An additional period will appear at the beginning of each pass through the data file. When the file has been completely sorted, the Utility Menu will reappear. Page 73 Checkbook Management Program Print Checks Menu This option presents the Check Printing Menu, which enables the user to select checks for printing, set the rows and columns for the check information, or print a grid which can be used to determine the proper row and column numbers to use in the set-up process. When selected, the screen becomes: ┌─────────────────────────────────────────────────────────────────────────────┐ │ Checkbook Management Program │ │Account: (account name) Print Menu │ │Current Balance: xxxx.xx │ │ │ │ ╔══════════════════════════════════╗ │ │ ║ ║ │ │ ║ (Q)uit ║ │ │ ║ (1) Print Checks ║ │ │ ║ (2) Set Printer Options ║ │ │ ║ (3) Print Grid ║ │ │ ║ ║ │ │ ╚══════════════════════════════════╝ │ │ │ │ Enter your choice: │ └─────────────────────────────────────────────────────────────────────────────┘ When this first appears, the first option (Quit) is highlighted in reverse video. Use the arrow keys to move up and down the list until the function you wish to use is highlighted. Press <enter> to select that option. An alternate form of selecting an option on this menu is to press the number which appears inside the parentheses (2 to set printer options, for example). Quit - Return to the Main Menu. Print Checks - This option allows you to select the checks to be printed, do an optional alignment check, then print them. Set Printer Options - This option allows you to select the exact placement of items to be printed on checks, which items to leave off the checks, specify whether the stub of the check precedes, follows, or is next to the check or not to be printed at all, specify a single printer set-up command, and indicate if a laser printer is being used. Additional information on this option follows. Print Grid - This option allows you to print a sample grid on your printer to see exactly where each row and column is. This will help you decide the row and column placement for each item which is to appear on the check or stub. Additional information on this option follows. ╔═════════════════════════════════════════════════════════════════════════════╗ ║ Note: Because printers occasionally jam, information could be entered ║ ║ incorrectly, and other mishaps, the program will not prevent a check ║ ║ from being printed more than once. It is the responsibility of the ║ ║ user to verify that only one copy of a given check is released for ║ ║ redemption. THIS PROGRAM CANNOT BE HELD RESPONSIBLE FOR CHECKS WHICH ║ ║ ARE CASHED IN ERROR OR OTHER HUMAN ABUSES TO THE ACCOUNT. ║ ╚═════════════════════════════════════════════════════════════════════════════╝ Page 74 Checkbook Management Program Print Checks This option allows you to select the checks to be printed, do an optional alignment check, then print them. When selected, the screen becomes: ┌─────────────────────────────────────────────────────────────────────────────┐ │ Checkbook Management Program │ │Printing checks │ │Select checks to print │ │ │ │ Check number: __________ __________ │ │ │ │Leave both blank to stop selecting and begin printing process. │ │Leave second check number blank to select individual checks. │ └─────────────────────────────────────────────────────────────────────────────┘ You have two ways to enter check numbers of the checks to be printed. You can have the program print all checks within a range or you can select individual checks. These can be mixed any way you want. To have the program print all checks in a range of check numbers, enter the lower check number in the first blank and the higher check number in the second blank. The program will search the file and select all checks with numbers in that range (the end numbers are included in the printed set). Use this option with care, as a check which has been split for more than one category will issue a separate check for each category. The program will tell you how many checks it found to print. To have the program print individual checks, enter the desired check number in the first blank and leave the second blank empty. The program will search for that check number only. If multiple occurrences of the check number appear, the program will total all amounts to reach a single check amount. This could happen if a check is split between two or more categories. When the program has assembled the information for this single check, the check will appear on the screen and you will be asked to verify that this is the check you want printed. When you have specified all the individual checks and ranges of checks to be printed at this time, leave both spaces blank, pressing <enter> twice. At this time, the screen becomes: ┌─────────────────────────────────────────────────────────────────────────────┐ │ Checkbook Management Program │ │ Printing checks │ │ │ │ Do you want to print an alignment check? (Y/N) __ │ └─────────────────────────────────────────────────────────────────────────────┘ If you would like to print an alignment check to verify that the checks are lined up correctly in your printer, press <Y>. You will be prompted to turn on the printer and press any key to continue. This message will repeat until you answer <N>. Page 75 Checkbook Management Program At that time, the screen becomes: ┌─────────────────────────────────────────────────────────────────────────────┐ │ Checkbook Management Program │ │ │ │Printing checks │ │ │ │Okay to print checks? (Y/N) __ │ └─────────────────────────────────────────────────────────────────────────────┘ If you are completely satisfied that everything is set correctly for printing checks, press <Y> and the selected checks will be printed on the printer. Press <N> to stop the process here. If <N> is selected or when the checks have finished printing, the program returns to the Print Checks Menu. Set Printer Options This option allows you to select the exact placement of items to be printed on checks, which items to leave off the checks, specify whether the stub of the check precedes, follows, or is next to the check or not to be printed at all, specify a single printer set-up command, and indicate if a laser printer is being used. When selected, the screen becomes: ┌─────────────────────────────────────────────────────────────────────────────┐ │ Checkbook Management Program │ │Account: (account name) │ │ │ │ Check is 42 lines long. Stub is 21 lines long. │ │ Stub precedes check │ │ Placement on check portion Placement on stub portion │ │ Row Col Row Col │ │ Date 9 57 Date 9 57 │ │ Numeric amount 9 74 Numeric amount 9 74 │ │ Written amount 13 9 Written amount 13 9 │ │ To whom 15 11 To whom 15 11 │ │ Memo 17 10 Memo 17 10 │ │ │ │ When printing checks, print continuously │ │ Printer set-up string: │ │ Laser Printer? NO │ │ │ │Set row to zero to suppress printing this field. │ └─────────────────────────────────────────────────────────────────────────────┘ These are the default values for printing checks. Customize them to suit your circumstances. Fields are as follows: Page 76 Checkbook Management Program Check is XX lines long - This is the total number of lines between the top of one check and the top of the next. Most printers print 6 lines per inch, so the program is set up for checks which measure 7 inches from top to bottom. Stub is XX lines long - This is the total number of lines for the stub portion of a check. Most printers print 6 lines per inch, so the program is set up for checks for which exactly half of the check (horizontally) is devoted to stub information. Stub (precedes check) - This informs the program on the placement of the stub relative to the check. Press the space bar to rotate through the four options. The four options are: Precedes check - The stub is printed before the corresponding check information. This is the program default. Follows check - The stub is printed after the corresponding check information. Is to left of check - The stub information is printed at the same time as the check information, but on the left portion of the form. Is not printed - Stub information is not printed at all. Only check information is printed in this case. All stub settings will be ignored. The center of the screen is divided into two identical halfs. The left half refers to the information to be printed on the check portion of the check/stub combination and the right half refers to the information to be printed on the stub portion. Rows refer to the number of lines from the top of that portion of the check. Columns refer to the number of characters from the leftmost print position. It may take some experimenting on plain paper to see if the alignment is correct before saving the values. Date - The placement of the check date. Numeric Amount - The placement of the amount in arabic numerals. The maximum check amount for this program is $999,999.99. Written Amount - The placement of the amount in English. To Whom - The placement for the payee name. Memo - The placement for the memo area. If you want to suppress the printing for any of these fields, place a zero (0) in the row portion of the data for that field. For example, if you want the memo information to appear on the stub portion, but not the check portion, enter a zero in the row column for the memo information on the right half of the screen. When printing checks - Pressing the space bar will toggle between the two options for this: print checks continuously (the default) and pause before printing each check. Select the first option if your checks are on pin-feed, continuous paper. Select the second if your checks are in sheet Page 77