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Checkbook Management Program Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Check Register for 04/24/85 ║ ║ Account (account name) xxxxx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ 1234 02/15/85 Cash 50.00 CASH X ║ ║ 1235 02/16/85 Food City 73.56 GROCERIES X ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 transactions, to continue once any key is pressed. The printed version starts a new page after 55 transactions have been printed. The amount appearing in the heading of the report is the current balance for this account. At the end of the report, the total deposits and total withdrawals for this listing appears. Heading explanations: Check # - The check number or transaction type identifier. These identifiers are: ATD - Automatic Teller Deposit. ATW - Automatic Teller Withdrawal. CHAR - Bank charge. DEP - Regular Deposit. INT - NOW account interest. Date - Date of the transaction. To Whom - Recipient of a check, or explanation of other transaction types. Note: If the memo area of a non-check transaction is not blank, then the contents of that area are printed here. If it is blank, then the transaction type is printed here. Amount - Amount of the check, deposit, etc. Category - Budget category. Clr - If an X appears, the transaction has cleared the bank. If not, then it hasn't. If there are no transactions in the data file for the dates requested, the message "None found" will appear. Page 38 Checkbook Management Program List Checks Only This report produces a listing of all checks in the current order. You will be asked to supply dates defining the time interval you wish displayed. Only those checks with dates in the interval will be listed. This report can be displayed on the screen or listed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List Checks ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. You will then be asked about the display of the report. The screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List Checks ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. Page 39 Checkbook Management Program If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List Checks ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Checks for 04/24/85 ║ ║ Account (account name) xxx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ 123 02/15/85 Kroger's 56.43 GROCERIES X ║ ║ 125 02/16/85 Colonial Heights School of Dance 40.00 DANCE X ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Total: 562.96 ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 transactions, to continue once any key is pressed. The printed version starts a new page after 55 transactions have been printed. Heading explanations: Check # - The check number. Date - Date of the check. To Whom - Check payee. Amount - Amount of the check. Category - Budget category. Clr - If an X appears, the check has cleared the bank. If not, then it hasn't. If there are no checks in the data file for the dates requested, the message "None found" will appear. Page 40 Checkbook Management Program List Deposits This report produces a listing of all deposits in the current order. You will be asked to supply dates defining the time interval you wish displayed. Only those deposits with dates in the interval will be listed. This report can be displayed on the screen or listed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of Deposits ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. You will then be asked about the display of the report. The screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of Deposits ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. Page 41 Checkbook Management Program If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List of Deposits ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Deposits for 04/24/85 ║ ║ Account (account name) xx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ DEP 02/15/85 Deposit 50.00 INCOME X ║ ║ DEP 02/16/85 February paycheck 40.00 INCOME X ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Total: 9000.00 ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 transactions, to continue once any key is pressed. The printed version starts a new page after 55 transactions have been printed. Heading explanations: Check # - The transaction type identifier, in this case, DEP for deposits. Date - Date of the transaction. To Whom - Explanation of the transaction type. Note: If the memo area of the deposit is not blank, then the contents of that area are printed here. If it is blank, then the word "Deposit" is printed hers. Amount - Amount of the transaction. Category - The income category for the deposit. Clr - If an X appears, the transaction has cleared the bank. If not, then it hasn't. Page 42 Checkbook Management Program If there are no deposits in the data file for the dates requested, the message "None found" will appear. List Automatic Teller Deposits This report produces a listing of all automatic teller deposits in the current order. You will be asked to supply dates defining the time interval you wish displayed. Only those automatic teller deposits with dates in the interval will be listed. This report can be displayed on the screen or listed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of AutoTeller Deposits ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. Page 43 Checkbook Management Program You will then be asked about the display of the report. The screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of AutoTeller Deposits ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List of AutoTeller Deposits ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Page 44 Checkbook Management Program Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ AutoTeller Deposits for 04/24/85 ║ ║ Account (account name) xxx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ ATD 02/15/85 Automatic Teller Deposit 50.00 INCOME X ║ ║ ATD 02/16/85 Transferred from savings 40.00 SAVINGS X ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Total: 975.00 ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 deposits, to continue once any key is pressed. The printed version starts a new page after 55 deposits have been printed. Heading explanations: Check # - The transaction type identifier. This identifier is: ATD - Automatic Teller Deposit. Date - Date of the deposit. To Whom - If the memo area of the deposit is not blank, then the contents of that area are printed here. If it is blank, then the word "Automatic Teller Deposit" appears here. Amount - Amount of the deposit. Category - Budget category. Clr - If an X appears, the deposit has cleared the bank. If not, then it hasn't. If there are no automatic teller deposits in the data file for the dates requested, the message "None found" will appear. List Automatic Teller Withdrawals This report produces a listing of all automatic teller withdrawals in the current order. You will be asked to supply dates defining the time interval you wish displayed. Only those automatic teller withdrawals with dates in the interval will be listed. This report can be displayed on the screen or listed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of AutoTeller Withdrawals ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ Page 45 Checkbook Management Program The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. You will then be asked about the display of the report. The screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of AutoTeller Withdrawals ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List of AutoTeller Withdrawals ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Page 46 Checkbook Management Program Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ AutoTeller Withdrawals for 04/24/85 ║ ║ Account (account name) xxx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ ATW 02/15/85 Automatic Teller Withdrawal 50.00 CASH X ║ ║ ATW 02/16/85 Spending money for Jason's trip 40.00 CASH X ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Total: 975.00 ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 withdrawals, to continue once any key is pressed. The printed version starts a new page after 55 withdrawals have been printed. Heading explanations: Check # - The transaction type identifier. This identifier is: ATW - Automatic Teller Withdrawal. Date - Date of the withdrawal. To Whom - If the memo area of the ATW is not blank, then the contents of that area are printed here. If is is blank, then the words "Automatic Teller Withdrawal" are printed. Amount - Amount of the withdrawal. Category - Budget category. Clr - If an X appears, the withdrawal has cleared the bank. If not, then it hasn't. If there are no automatic teller withdrawals in the data file for the dates requested, the message "None found" will appear. List All Bank Transactions This report produces a listing of all bank transactions (service and other charges and interest) in the current order. You will be asked to supply dates defining the time interval you wish displayed. Only those bank transactions with dates in the interval will be listed. This report can be displayed on the screen or listed on a printer. Page 47 Checkbook Management Program When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of All Bank Transactions ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. You will then be asked about the display of the report. The screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of All Bank Transactions ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. Page 48 Checkbook Management Program If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List of All Bank Transactions ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Bank Transactions for 04/24/85 ║ ║ Account (account name) xxx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ CHAR 02/15/85 Service Charge 5.00 BANK X ║ ║ INT 02/15/85 Interest 7.29 BANK X ║ ║ CHAR 02/15/85 New checks 12.57 BANK X ║ ║ . . . . . . ║ ║ Total Deposited: 53.29 ║ ║ Total Withdrawn: 17.57 ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 transactions, to continue once any key is pressed. The printed version starts a new page after 55 transactions have been printed. Heading explanations: Check # - The transaction type identifier. These identifiers are: CHAR - service or other charge. INT - interest. Date - Date of the transaction To Whom - If the memo area of the bank transaction is non-blank, then the contents of that area are printed here. If it is blank, then either the words "Service Charge" or "Interest" appear. Amount - Amount of the transaction. Category - Budget category. Clr - If an X appears, the transaction has cleared the bank. If not, then it hasn't. If there are no bank transactions in the data file for the dates requested, the message "None found" will appear. Page 49 Checkbook Management Program List Uncleared Transactions This report produces a listing of all uncleared transactions in the current order. This report can be displayed on the screen or listed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ Uncleared Transactions ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ Uncleared Transactions ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔════════════════════════════════════════════════════════════════════════════╗ ║ Uncleared Transactions for 04/24/85 ║ ║ Account (account name) xxxxx.xx ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ 1234 02/15/85 Cash 50.00 CASH ║ ║ 1235 02/16/85 Food City 73.56 GROCERIES ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ Press any key to continue ║ ╚════════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 16 transactions, to continue once any key is pressed. The printed version starts a new page after 55 transactions have been printed. The amount appearing in the heading of the report is the current balance for this account. At the end of the report, the total deposits and total withdrawals for this listing appears. Page 50 Checkbook Management Program Heading explanations: Check # - The check number or transaction type identifier. These identifiers are: ATD - Automatic Teller Deposit. ATW - Automatic Teller Withdrawal. CHAR - Bank charge. DEP - Regular Deposit. INT - NOW account interest. Date - Date of the transaction. To Whom - Recipient of a check, or explanation of other transaction types. Note: If the memo area of a non-check transaction is not blank, then the contents of that area are printed here. If it is blank, then the transaction type is printed here. Amount - Amount of the check, deposit, etc. Category - Budget category. Clr - This column will be blank for all transactions. If there are no uncleared transactions in the data file, the message "None found" will appear. List All Budget Categories This report produces a listing of all categories currently in use in your data file. It can be displayed on the screen or listed on a printer. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List of current categories ║ ║ ║ ║ List on screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List of current categories ║ ║ ║ ║ List on screen (S) or print on the printer (P)? ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Page 51 Checkbook Management Program Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔═══════════════════════════════════════════════════════════════════════════╗ ║ List of current categories ║ ║ ║ ║ xxxxx xxxx xxxxxxxxxx xx ║ ║ . . . . ║ ║ . . . . ║ ║ Press any key to continue ║ ╚═══════════════════════════════════════════════════════════════════════════╝ The categories just appear in a list of four columns. They are in alphabetical order. This is the screen version. Press any key to return to the Report Menu. Each unique category appears once. Note: The program does not differentiate between categories for deposits and categories for withdrawals for reporting purposes. Transactions in a Category This report produces a listing of all transactions, in the current order, which have the same category. You will be asked to supply dates defining the time interval you wish displayed and the category you wish displayed. Only those transactions with dates in the interval and categories exactly matching the requested category will be listed. This report can be displayed on the screen or listed on a printer. Note: For this report, the program does not discriminate between deposit and withdrawal categories. If you use the same category name for both deposits and withdrawals, both type of transactions will appear on this report. The totals for each will be kept separate, however. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List by Category ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ Page 52 Checkbook Management Program The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. You will be asked to specify the category wanted. That screen looks like this: ╔══════════════════════════════════════════════════════════╗ ║ List by Category ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ Which category? ║ ╚══════════════════════════════════════════════════════════╝ Enter the category name you want to use for this report. Up to ten characters may be entered. If less than 10 are used, press <enter> to continue. Categories must match exactly to appear on this report. The program will convert lower case letters to upper case letters, but cannot realign a category. If you insert an extra space in the field, there will be no match. You will then be asked about the display of the report. The screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List by Category ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ Which category? xxxxxx ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? ║ ╚══════════════════════════════════════════════════════════╝ Page 53 Checkbook Management Program Press one of three letters (case makes no difference): S - Display the report on the screen. P - Display the report on the printer. Q - Return to the Report Menu. If you press , you have one more task before the report begins. The screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List by Category ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ Which category? xxxx ║ ║ ║ ║ List on the screen (S) or print on the printer (P)? P ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears, either on screen or on paper, depending on the option you chose. It appears like this: ╔═══════════════════════════════════════════════════════════════════════════╗ ║ Checks for category xxxx ║ ║ For account (account name) 04/24/85 ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ 1122 01/10/85 Food City 53.46 GROCERIES X ║ ║ Weekly groceries ║ ║ 1136 01/18/85 Kroger's 33.89 GROCERIES X ║ ║ Supplies for Scouts ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ ║ ║ Total Deposited: 0.00 ║ ║ Total Withdrawn: 102.83 ║ ║ Press any key to continue ║ ╚═══════════════════════════════════════════════════════════════════════════╝ This is the screen version. It will pause after displaying 8 transactions, to continue once any key is pressed. The printed version starts a new page after 27 transactions have been printed. The total deposits for this category and the total withdrawals for this category will appear at the end of the report. Page 54 Checkbook Management Program Heading explanations: Check # - The check number or transaction type identifier. Date - Date of the transaction. To Whom - Recipient of a check, or explanation of other transaction types. Amount - Amount of the check, deposit, etc. Category - Budget category (these will be the same for all entries). Clr - If an X appears, the transaction has cleared the bank. If not, then it hasn't. The second line for each transaction is the information entered in the memo field for that transaction. If there are no transactions in the data file for the dates and category requested, the message "None found" will appear. Transactions in Category/All Categories This report provides a listing of all transactions, in the current order, arranged by category. You will be asked to supply dates defining the interval you wish considered. All categories represented by transactions within this interval will appear on the report, each beginning on a fresh page. The categories will appear in alphabetical order. This report, which can take several pages to print, can only be printed on a printer. It is not available for screen display. For screen display of any one category, use the previous report (Transactions in a Category). Note: For this report, the program does not discriminate between deposit and withdrawal categories. If you use the same category name for both deposits and withdrawals, both types of transactions will appear on this report. The totals for each will be kept separate, however. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ List by Category (all categories) ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ╚══════════════════════════════════════════════════════════╝ The first time any report with a range of dates is selected, the start date (ff/ff/ff) is set to the date of the earliest transaction in the data file. The end date is set to the system date. Make any changes you wish to these dates. Press <enter> when satisfied with each date. Once you press <enter>, you may not go back to the previous date. If you change the dates, then the next report you request that needs a range of dates will use these new dates. This is so you can print a series of reports covering the same range of dates without having to reenter the dates each time. Page 55 Checkbook Management Program There are two potential error messages with these dates. 1) Invalid date. The dates must be valid dates (February 30 is not a valid date). The cursor will be placed in the beginning of the invalid date so that it may be reentered. 2) Dates out of order. The start date must be at least one day earlier than the end date. The cursor will be placed back in the start date so that both dates may be reentered. Since this report does not appear on the screen, but is only for the printer, the screen becomes: ╔══════════════════════════════════════════════════════════╗ ║ List by Category (all categories) ║ ║ ║ ║ This report lists all transactions taking place over a ║ ║ range of dates. Please enter them in order. ║ ║ ║ ║ Start date ff/ff/ff ║ ║ End date ll/ll/ll ║ ║ ║ ║ This report goes to the printer only. ║ ║ Press <enter> when the printer is ready at the top of ║ ║ a page. ║ ╚══════════════════════════════════════════════════════════╝ Verify your printer is on and positioned properly, then press any key except <Q>. If you have no printer, or if you decide to stop here, press <Q> and you will return to the Report Menu. If you have no printer and you press anything but <Q>, your system will die and you will have to reboot. Your report now appears on the printer. It appears like this: ╔═══════════════════════════════════════════════════════════════════════════╗ ║ Checks for category xxxx ║ ║ For account (account name) 04/24/85 ║ ║ ║ ║ Check # Date To Whom Amount Category Clr ║ ║ 1122 01/10/85 Food City 53.46 GROCERIES X ║ ║ Weekly groceries ║ ║ 1136 01/18/85 Kroger's 33.89 GROCERIES X ║ ║ Supplies for Scouts ║ ║ . . . . . . ║ ║ . . . . . . ║ ║ ║ ║ Total Deposited: 0.00 ║ ║ Total Withdrawn: 102.83 ║ ╚═══════════════════════════════════════════════════════════════════════════╝ The report starts a new page after 27 transactions have been printed. Each category starts on a new page. The categories are printed in alphabetical order. The total deposits for this category and the total withdrawals for this category will appear at the end of each category. Page 56 Checkbook Management Program Heading explanations: Check # - The check number or transaction type identifier. Date - Date of the transaction. To Whom - Recipient of a check, or explanation of other transaction types. Amount - Amount of the check, deposit, etc. Category - Budget category (these will be the same for all entries). Clr - If an X appears, the transaction has cleared the bank. If not, then it hasn't. The second line for each transaction is the information entered in the memo field for that transaction. If there are no transactions in the data file for the dates requested, the message "None found" will appear. Only the first fifty (50) categories found in any given time interval will be printed. Categories omitted will be listed on the screen. Report 6 can be used to fill any gaps. Annual Expenditure Report This report produces a table of the total amounts spent per month for every budget category. Totals are given for each month and each category. Budget categories are displayed in alphabetical order. You will be asked to supply the last two digits of the year the report is to cover. This report can be printed or displayed. When this report is chosen, the screen displays: ╔══════════════════════════════════════════════════════════╗ ║ Expenditure Report ║ ║ ║ ║ Beginning January first of which year? ║ ║ ____ ║ ╚══════════════════════════════════════════════════════════╝ Enter the year the report is to cover. (If you have defined a fiscal year other than the calendar year, the month appearing here will be the first month of your fiscal year. Enter the year for that month.) You have a choice of three things to enter here. These are: <Q> <enter> - Quit - Return to the Report Menu. The four digits of the year. For example, 1985. You must then press <enter>. The last two digits of the year, for example, 85. You must then press <enter>. Page 57