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TimeTrak Resource Manager
Version 1.1x
Copyright 1990,1991
--------------------------------------------------------------------
COPYRIGHT WARNING
--------------------------------------------------------------------
All material and software in the TimeTrak programs and documentation
are covered by copyright.
TimeTrak is NOT freeware, the unregistered version is provided so
that potential users have a chance to explore the TimeTrak concept.
This software and accompanying documentation are protected by
International Treaty provisions and the Berne Convention.
Any use of this software in violation of Copyright law or the terms
of this limited licence will be prosecuted to the best of our
ability. The conditions under which you may copy this software and
documentation are clearly outlined below under "Distribution
Restrictions".
Ozimat Developments hereby grants you a limited licence to use this
software for evaluation purposes for a period not to exceed sixty
(60) days. If you intend to continue using this software (and/or
it's documentation) after the sixty (60) day evaluation period, you
MUST make a registration payment to Ozimat Developments through your
nearest distribution point.
A list of regional distributors can be found in CONTACTS.LST or the
FILE:ABOUT menu selection. Registration and licence details are
available in the REGISTER.DOC and LICENCE.DOC files which may be
found in the TimeTrak distribution package.
Using this software after the sixty (60) day evaluation period,
without registering the software is a violation of the terms of this
limited licence.
The licensee shall not use, copy, rent, lease, sell, modify,
decompile, disassemble, otherwise reverse engineer, or transfer the
licensed program except as provided in this agreement. Any such
unauthorized use shall result in immediate and automatic termination
of this licence.
All rights not expressly granted here are reserved to Ozimat
Developments, Malaysia.
TimeTrak, Ozimat, SL4P, 'Solutions Looking For Problems' and their
associated logos are trademarks of Ozimat Development Sdn Bhd. All
other products and brands mentioned are trademarks or registered
trademarks owned by their respective companies.
Prices and specifications are subject to change without notice.
Ozimat Development Sdn Bhd accepts no responsibility for the loss of
data or suitability of its products for any particular application
--------------------------------------------------------------------
30 October, 1991TimeTrak V1.x (C)1990,91 Page 3
--------------------------------------------------------------------
Page 4 TimeTrak V1.x (C)1990,9130 October, 1991
--------------------------------------------------------------------
TABLE OF CONTENTS
--------------------------------------------------------------------
Introduction........................................7
Glossary of terms...................................8
Installation.......................................17
Starting TimeTrak..................................20
Timesheet..........................................24
Alarms & Reminders.................................38
Diary..............................................46
Calendar...........................................49
The File Menu......................................53
The Split Menu.....................................66
The Display Menu...................................68
The Locate Menu....................................70
The Config Menu....................................72
Supervisor options.................................75
Index..............................................83
--------------------------------------------------------------------
30 October, 1991TABLE OF CONTENTS Page 5
--------------------------------------------------------------------
30 October, 1991TABLE OF CONTENTS Page 6
--------------------------------------------------------------------
INTRODUCTION
--------------------------------------------------------------------
By purchasing TimeTrak, you have chosen the most intuitive
resource manager available - and provides all the
functionality of a whiteboard or booking sheet with the
extended abilities that a computer can provide.
The program was born from observing that almost every
computer user has a wall planner / schedule hanging nearby,
often related to workgroups that share a common scheduling
facility.
What does TimeTrak do ?
TimeTrak provides a proportional display of time dependent
events. It may be used at one work-station or simultaneously
at many terminals on a computer network.
Up to four schedules (with up to 999 resources in each
schedule) may be viewed simultaneously so that normally
isolated events may be compared in the most convenient way.
In addition, each schedule may be split into mutiple views
with different display attributes - to a limit of 8 splits on
screen at one time.
Individual events may be located by time, or by matching the
contents of a data field within the event record. Up to 20
user-defined fields may be included within each event data
record.
Detailed information for each event is available simply by
locating the cursor over the event, and pressing the ENTER
key. A user defined window is displayed that contains all
the details that were stored with the selected event.
--------------------------------------------------------------------
30 October, 1991 INTRODUCTION Page 7
Typical applications of TimeTrak are -
+--------------------------------------------------------+
Real-time event management with 1 second resolution | |
| |
Personal time management | |
| |
Staff scheduling and leave planning | |
| |
Time planning for Skills, Resources and Facilities | |
| |
Work schedules by hour/day/week/month... | |
+--------------------------------------------------------+
SAMPLE SCHEDULES
With the TimeTrak program, we have included some sample
schedules that will let you see how the program may be used,
as well as providing some plug & play experience. Most
people prefer to play with the software before they get too
serious about reading the manual!
The schedules included are -
SALESMEN A sample to track travelling salesmen.
MESSAGES An electronic replacement for 'While-You-Were-
Out'
BIGDAYS Memorable occasions for you and the world
GLOSSARY OF TIMETRAK TERMS
To gain a better understanding of this manual, and TimeTrak,
we need to formalize some terms which appear regularly
throughout TimeTrak discussion and operation.
SCHEDULE - A schedule is the collection of related resources
which share a similar timebase or scheduling requirements.
Schedules may be defined with week and day starting times
that match the operations of your company or department.
--------------------------------------------------------------------
Page 8 INTRODUCTION 30 October, 1991
Examples of items which may be organized in schedules...
+--------------------------------------------------------+
staff in a department or office, or | |
machinery which is used in various combinations. | |
+--------------------------------------------------------+
A schedule can be displayed in any of three different ways -
a TIMESHEET, which resembles a spreadsheet, each separate
schedule may contain cells of different sizes which
correspond to varying periods of time. The organization
is based on columns which represent time periods, and a
single row for each separate resource that is being
scheduled.
a CALENDAR, reflects the activities of a single resource
for a selected month. The calendar is correctly aligned
and displayed in accordance with the week and day start
times that were defined for the schedule.
a DIARY display in a familiar list format with starting
times listed alongside each event. The diary can display
events for a single resource, or a sorted list of events
for the whole schedule.
RESOURCES - are the items within a schedule which may be
allocated a responsibility or task for a period of time.
Each resource occupies one line of a TimeTrak timesheet.
Resources would typically be staff names, facilities or
equipment that are to be scheduled.
TIME SLOTS - Each schedule contains a pre-defined timebase
upon which resources are allocated or released from
responsibility. Timeslots are the columns that are displayed
on a timesheet display. The duration of each timeslot is set
when a new database is created.
SPLITS - are the windows which contain individual schedule
displays. Splits may contain different schedules, or display
a different aspect of an already open schedule.
MULTI SPLITS - Is the timesheet mode where more than one
schedule or more than one display of the same schedule is
visible on screen. This provides the user with the ability
to make visual comparisons, observing events which normally
are managed under separate schedules.
--------------------------------------------------------------------
30 October, 1991 INTRODUCTION Page 9
EVENTS - An event is that block of time which is defined as
occupied for any resource. Internally, each event contains a
database record which can be displayed as a pop-up over the
timesheet. Events may be located by content, time or
visually on the display.
EVENT CURSOR - is a two-axis cursor which moves within a
TimeTrak timesheet. The row indicates which resource is
currently active, while the highlighted column position
indicates the timeslot that is currently selected. The
cursor style is selectable by using the Config-Options-Cursor
function.
AUTOTRAK - is the automatic mode of TimeTrak operation, where
all events are displayed on the screen in proportion to the
current date and time of day.
When AutoTrak is enabled, the time-of-day cursor is displayed
as a single highlight bar, which is updated automatically
every second to correctly reflect the schedule status in a
visual manner.
SCROLL LOCK - ScrollLock is a toggle mode selected with the
ScrollLock key on your keyboard, that allows the event cursor
to alternately move -
UNLOCKED - Floating within the screen area - causing
display scrolling only when the cursor reaches a screen
boundary, or
LOCKED - Which locks the cursor to its current screen
location, and allows the schedule to be scrolled
horizontally past the cursor - without moving the cursor
position.
MENU BAR / TIME BAR - is the uppermost line of the timesheet
display. Whenever a menu selection is pending (ALT or F10
pressed), the menu names are displayed. At all other times,
the current timesheet position is indicated as a date and
time.
If you are using a colour display, and the cursor is in the
past, the timebar will be shown with a RED background, in the
future will display a GREEN background.
FIELD DISPLAY - When a schedule is displayed, the default is
for solid shaded cells to indicate occupied resource events,
and for clear cells to indicate empty events. However with
TimeTrak it is possible to select any user data field as the
display contents on a split-by-split basis. This enhances
the readability of the schedule when specific details are
being examined or located.
--------------------------------------------------------------------
Page 10 INTRODUCTION 30 October, 1991
An example may be for sales personnel - where fields in each
record contain the. . .
1) customer contact name
2) company name,
3) company branch name
4) city,
5) product interests, and
6) Notes about the contact
In this case, by using the city field as the display field in
the schedule, it is possible to easily locate the nearest
salesman at any chosen time - without opening every event to
examine the 'city' fields individually.
EXTENDED MOVES provide the ability to define and move any
distance in time by using one or two numeric keys, followed
by one of W D H M S to specify the size of the jump.
Extended Moves are invoked by holding the SHIFT key, while
pressing the arrow key for the direction required.
ALARMS - In TimeTrak, each event has the ability to maintain
up to 20 alarm cues of different types. Once an event is
created or opened for modification, the Alarm functions
window may be called up. From this window, you set the type
of alarm, and the trigger times required. TimeTrak will
automatically execute the alarm actions at the required
times.
SCREEN LAYOUTS
When TimeTrak asks you to layout the forms for a new
schedule, you are limited to the dimensions that would
normally apply to a standard text/graphics adapter (80columns
x 25 lines). This is to avoid the situation where a form is
designed on a high resolution adapter, and subsequently
cannot be displayed on a lower text resolution device.
With the above limitation, every display layout will always
be visible - regardless of the type of display adapter being
used.
MOUSE
TimeTrak automatically detects the presence of a 'Microsoft'
or 'Mouse Systems' compatible mouse driver - if it was loaded
before TimeTrak was started.
Moving the mouse translates directly to cursor motion keys
i.e. moving the mouse away from you will cause the cursor to
move up on the screen... etc.
--------------------------------------------------------------------
30 October, 1991 INTRODUCTION Page 11
The left mouse button mimics the ENTER key. The right button
mimics the ESC key, and pressing both buttons simultaneously
will exit from the current function, and display the main
timesheet menu bar (= F10 key).
Refer to TT_MOUSE in the Supervisor options chapter for
configuration choices.
KEYBOARD
In this manual, the presence of a + character in a key
description indicates that the first key should be held down,
while momentarily pressing the key following the + character.
If a - character is between the keys, then the first key
should be pressed momentarily, then released before pressing
the second key.
Shift+ENTER indicates that either of the SHIFT keys should be
held down while pressing the ENTER key momentarily.
CTRL+PgUp requires that either of the CTRL keys is held down
while the PgUp key is pressed momentarily.
N-W asks you to press the N key, release, then press the W
key.
Pressing the ESC (or ESCAPE) key cancels the current
operation, and returns the operator to the next higher level
in the operating strategy. Repeated presses will return the
operator to the highest operational level relevant in the
current mode of operation.
Pressing BackSpace in the timesheet, calendar or diary
display, with no menus active, aligns the schedule to the
current date and time of day.
Pressing CTRL+BackSpace activates the AutoTrak function. The
timesheet display is continuously positioned to align with
the computer's internal clock circuitry.
With AutoTrak active, many key functions are disabled - since
they would affect the integrity of the AutoTrak display. The
only keys that are kept active are the +PLUS and -MINUS keys
and the < and > keys. Any other keys are ignored while
AutoTrak is active.
If ESC is pressed during AutoTrak operation, the display will
revert to the normal timesheet display, with the event cursor
aligned to the slot for the current date and time of day.
--------------------------------------------------------------------
Page 12 INTRODUCTION 30 October, 1991
TEXT ENTRY
Whenever a text entry field is expecting you to type
characters, several keys are available to help in the entry.
Pressing the INS key will alternate between inserting and
overtyping with respect to the existing text. Some fields
will set the entry mode automatically, but your preference
will be retained for general use.
The DEL key will delete the character under the cursor, and
move all characters after the cursor to the left by one
position.
The BackSpace key will remove the character to the left of
the cursor, and move the characters to the right of the
cursor to the left by one place.
CTRL+END deletes the text from the cursor to the end of the
entry field.
CTRL+HOME will delete from the cursor position to the
beginning of the entry field.
When multiple text entry fields are visible in a form, you
may skip over any remaining fields and complete the form by
pressing the CTRL+ENTER keys together.
--------------------------------------------------------------------
30 October, 1991 INTRODUCTION Page 13
ON-LINE HELP
Pressing the F1 key displays context sensitive help
information to assist you through the current operation. To
move through the help text, use the Up and Down arrow keys.
To exit the help window, press ESC or ENTER.
If the TimeTrak program failed to locate the help files
during startup, a warning dialog box will be shown. Pressing
any key will clear the warning, and TimeTrak will operate
normally - except the F1 key will not be operational.
To display up-to-date status information about the active
schedule and the program in general, press the TAB key.
SELECTING THE DISPLAY CONTENTS
When viewing or editing the timesheet, the F2 key displays a
list of the fields available for display in the occupied cell
positions. When a field other than -NONE- is chosen, the
current split is redisplayed with the actual field data shown
in the occupied cell locations.
FUNCTION FEEDBACK
TimeTrak contains visual feedback to help you achieve the
desired results when moving events around the schedule.
Audible tones may be enabled to accompany the visual cues.
Depending on whether you are using a colour or monochrome
display, the following cues are shown -
COLOUR DISPLAY
Whenever you press a function key that performs a successful
non-visible operation, the status line (at the bottom) will
--------------------------------------------------------------------
Page 14 INTRODUCTION 30 October, 1991
blink with a GREEN background. If the operation was valid,
but unusual in the current context of operation, then an
AMBER warning will be shown. If the operation was
unsuccessful, and could not be completed normally, a RED
indicator is shown. Pressing F1 immediately after a RED
warning will display an analysis of what caused the error
indication.
For serious errors, a RED text box will appear with a brief
description of the problem that caused the error. Please
write down the text in this window, and keep it ready when
you contact us for assistance. Refer to the Supervisor
Options chapter for more detailed descriptions of error
conditions.
MONOCHROME DISPLAY
If you started the program on a monochrome system, or used
the -M command-line switch, the visible feedback is limited
to flashing the status line immediately after the failed
operation. Pressing the F1 key will give you details of the
problem if the flash was caused by an irregularity or error
condition.
TIME NOTATION
The time notation used by TimeTrak is based on a 24 hour
clock system ('military' time), and as such does not use AM
or PM markers for morning or afternoon/evening indication.
With 24 hour timekeeping, each day is divided into one
stretch of 24 hours rather than two blocks of 12 hours.
12-hour notation was not included due to the difficulty of
compressing the timesheet display, while still maintaining
readable time markings.
For those times that are in the PM half of the day, it is
necessary to add 12 hours, and ignore the PM indicator.
+--------------------------------------------------------+
1:30 PM becomes 13:30 (+ 12 hours) | |
7:30 PM becomes 19:30 | |
8:25 AM remains 08:25 | |
16:45 is the same as 4:45pm (- 12 hours) | |
+--------------------------------------------------------+
COMPRESSED DISPLAYS
--------------------------------------------------------------------
30 October, 1991 INTRODUCTION Page 15
To conserve screen space, TimeTrak needs to compress time
indicator displays, so the following convention has been
adopted.
TimeTrak automatically selects the display format required -
based on the resolution of each split.
+--------------------------------------------------------+
Timeslot Duration Normal Shortened | |
| |
less than 1 minute MM∙SS ∙SS | |
less than 1 hour HH:MM :MM | |
less than 1 day HH:MM HH: | |
greater than 1 day DDMmm DDM | |
+--------------------------------------------------------+
Whenever a schedule is compressed to less than 6 characters
per timeslot, TimeTrak chooses the shortened version until
the slot width reduces to less than 4 characters. If a split
is compressed to less than 4 characters, then the time bar
shows every alternate slot time, until the schedule is
reduced to as few as 2 columns per slot.
If a split is reduced to less than 2 columns by its
association with an adjacent larger split, then the denser
splits become blank with a status message.
Expanding any of the hidden splits will redisplay the
contents when the schedule can be shown correctly.
--------------------------------------------------------------------
Page 16 INTRODUCTION 30 October, 1991
--------------------------------------------------------------------
INSTALLATION
--------------------------------------------------------------------
Before installation, it is highly recommended that you make a
safety copy of your original TimeTrak disk. Safety copies
are for the use of the original registered purchaser only,
and unauthorized distribution of registered copies will void
warranty and support agreements. Replacement disks outside
the 30 days warranty period are full-cost items.
Use DOS' DISKCOPY or other utilities to make duplicate disks
- refer to the DOS reference manual or your utility manual
for instructions.
TimeTrak is quite tolerant of almost every PC idiosyncrasy -
the DOS version must be at least version 2.x to ensure
correct operation. A hard disk is not mandatory - but to
realize the full performance of TimeTrak, a hard disk is
recommended. Schedule databases can be contained in quite
small disk areas - schedules with many events, large numbers
of fields or 'long' fields will easily consume several
megabytes of disk space in a heavily used system.
The program is also capable of opening a large number of
files simultaneously. If you are uable to create/open a
schedule or it's associated files, it may be due to the
FILES= statement in CONFIG.SYS being set to a 'too low'
value.
Assuming that you run TimeTrak standalon, insert the
following line into your CONFIG.SYS file (in the root
directory of the boot disk)...
+------------------------------------------------------------+
FILES=20 | |
+------------------------------------------------------------+
This ensures that TimeTrak will have enough file handles to
access all the data files that it requires for 4 simultaneous
schedules.
TimeTrak requires 3 FILE handles to run, and an extra 3 for
each schedule that is open - to a maximum of 15 for the
program and 4 schedules.
If you run other applications either as TSRs or as TimeTrak
alarms, you must allow for the required number of file
handles when deciding on your FILES= value.
DISK REQUIREMENTS
--------------------------------------------------------------------
30 October, 1991 INSTALLATION Page 17
A single 360K floppy disk is capable of holding the TimeTrak
program files. However, schedule data files may vary in size
from a few kilobytes up to many megabytes, and as such,
should be prepared on separate floppy disks in a 'floppy
only' system. The size of TimeTrak files are not related to
the amount of time contained, but rather, the number of
resources in the schedule, the number of fields in the user
pop-up window (and their size), and finally the number of
events that are stored in a schedule. It is not unusual for
the .TSX index file to be larger than the database.
SINGLE USER INSTALLATION
TimeTrak is self-configuring when it comes out of the box.
To install into a hard disk system, simply type...
+------------------------------------------------------------+
A:INSTALL targetdrive:\directory | |
+------------------------------------------------------------+
Where A: specifies the disk drive that contains the TimeTrak
master disk (replace the A: with B: if you are installing
from the B: drive).
targetdrive:\directory designates where you want to put the
TimeTrak files on your hard disk. The default installation
path is \TIMETRAK
+------------------------------------------------------------+
Example | |
| |
A:INSTALL C:\SOMEWHERE | |
+------------------------------------------------------------+
will begin the process to install TimeTrak from the A: floppy
disk drive into the \SOMEWHERE directory on drive C:
In addition to the default startup configuration, TimeTrak
uses several environment variables and command-line options
to provide security and to limit or extend certain functions.
Refer to the Supervisor Options chapter for more information
on these settings.
--------------------------------------------------------------------
Page 18 INSTALLATION 30 October, 1991
NETWORK OPERATION
Version 1.x is not a true network application. The TimeTrak
program and help files may be shared between multiple users
from a single network server/directory, however schedule
files cannot be simultaneously shared between users at this
time.
Multi-user access to TimeTrak requires that SHARE.COM is run
on the network at some time prior to running the TimeTrak
program - due to the help files being shared by several
users.
The TSD, TSX and TLX files will normally be located in a
directory specified by the individual users. Depending on
individual installations, these files may be protected from
Deletion, but Read, Write, Modify and Extend privileges are
required.
NOTE:
The developers offer TimeTrak at a minimal price to give
everyone access to the facilities of the program - however -
multiple users on a network MUST MAINTAIN SEPARATE user
REGISTRATIONS. If 20 people are using TimeTrak on a company
network, then somewhere the company should have 20 original
TimeTrak master disks, or a Site-Licence of the same version
and revision level as that runnning on the system.
+------------------------------------------------------------+
Refer to the SUPERVISOR OPTIONS chapter for more | |
information on configuration options for advanced TimeTrak | |
use. | |
+------------------------------------------------------------+
--------------------------------------------------------------------
30 October, 1991 INSTALLATION Page 19
--------------------------------------------------------------------
STARTING TIMETRAK
--------------------------------------------------------------------
HARD DISK STARTUP
To begin a TimeTrak session - use the DOS CD command to move
to the TimeTrak directory - or ensure that the required
directory is in the DOS path.
To run TimeTrak, type TT followed by the ENTER key - this
loads the program, and prompts you to identify the schedule
file required for display. If no schedules have been
created, then it will be necessary to create a new schedule
file - refer to the File Menu chapter for more information.
Different users may have different function privileges which
are preset by the TimeTrak supervisor for your computer.
FLOPPY DISK STARTUP
TimeTrak is quite fast on a floppy-disk based computer, but
the following tips will make the program run almost as fast
as a hard disk based installation... which makes it
particularly useful to travellers and those that require more
flexibility than a pocket organizer.
Normally, the TimeTrak program will be present on a bootable
DOS disk in drive A:, along with the necessary environment
settings and configuration files.
To run TimeTrak, type TT followed by the ENTER key - this
loads the program, and prompts you to identify the schedule
file required for display. If no schedules have been
created, then it will be necessary to create a new schedule
file - refer to the File Menu chapter for more information.
If a second disk drive is available, it should be used to
contain the schedules and their associated support files.
Performance on a floppy system is of course substantially
slower than a similar hard disk system - especially on full
screen updates. However, scrolling and normal operations are
surprisingly fast since TimeTrak only reads, writes and
updates the relevant parts of the display with each schedule
operation.
By setting the TT_SCROLL=fast option (default), the program
won't redraw the timesheet until you finish scrolling. The
shortcoming in this is that on a fast machine you will see
very few events on the screen as you are moving. If the
display of intermediate events is critical, then you must use
--------------------------------------------------------------------
Page 20 STARTUP 30 October, 1991
TT_SCROLL=SLOW so that the screen is redisplayed between each
horizontal movement.
Overall performance improvements may be realized by using a
RAMdisk and/or disk cache program to handle the schedule
files - but remember that the files must be saved onto non-
volatile media before you turn off the power !
To defend against power failures and other gremlins of the
computer world, events are flushed to the schedule files as
soon as they are created or updated, TimeTrak does not wait
until the disk buffer is full. This causes a small penalty
to floppy users, but insures against accidental floppy
changes and power failures. Inthe event of anindex being
unreadable after a system crash, simply run TimeTrak, and
choose the FILE|UTILITIES|REINDEX function for the affected
schedules.
NETWORK STARTUP
Depending on the type of network you have, and how it has
been set up, the startup procedure will vary considerably
between installations.
If possible, ask your network administrator to arrange a menu
system, where you simply choose TimeTrak - and the rest is
done automatically.
If your system doesn't have an application menu system, then
the best thing is to spend the time to prepare a batch file
that will setup the system for your TimeTrak session. While
this may take a little while to fine-tune and settle down
with your personal preferences, the final result will make
your life a lot easier.
TimeTrak shows quite respectable performance on a network,
for the same reasons as mentioned under floppy disk usage -
TimeTrak only updates the relevant parts of the screen when
handling schedule operations.
CONSIDERATIONS
If TT_PATH has been set, TimeTrak will allow you to use only
schedules in the designated directory. TimeTrak looks for
the help files in the startup directory.
TimeTrak automatically looks for the help files (THD & THX)
in the same directory that the main program was started from.
TimeTrak detects the current screen dimensions of your
display adapter, so if you prefer to run TimeTrak in high-
resolution text modes (132x60 etc), simply set your adapter
to the preferred resolution, and run TimeTrak normally. This
--------------------------------------------------------------------
30 October, 1991 STARTUP Page 21
has been tested with several adapters successfully, however
due to the vagaries and inconsistencies in the video BIOS of
some adapter cards, we cannot guarantee all video modes will
work on all cards.
After each TimeTrak session, a record is kept of your option
settings and the resource name width. When TimeTrak is
restarted for the next 'session', these settings will be
reapplied - unless the environment settings override the user
preferences.
Refer to the Supervisor Options chapter for more assistance
on startup options.
IMPORTANT
TimeTrak depends entirely on the accuracy and correct setting
of the computer system's clock/calendar circuitry. When you
start your system, ensure that the date and time are
correctly set - either automatically from the battery backed
clock in the computer hardware, or by typing the correct
values at the operating system prompt.
Using TimeTrak on a plain PC, or a PC/XT system will require
that you manually set the DOS DATE and TIME commands.
COMMAND LINE OPTIONS
When starting TimeTrak, it is possible to specify several
parameters for the current session - by adding options to the
standard command.
+------------------------------------------------------------+
TT {-options} {schedulename} | |
+------------------------------------------------------------+
where options may be any of . . .
-A = with schedulename, starts AutoTrak
-M = Selects Monochrome palette
-V = to utilise strict BIOS calls for screen I/O
-L43 (L50) = enables 43/50 line modes on EGA/VGA
schedulename = auto-loads the named schedule
--------------------------------------------------------------------
Page 22 STARTUP 30 October, 1991
Note: The order of options is important, since some modes
depend on others for their activation.
Example:
TT -amvl43 bigdays will apply all options, and start the
BIGDAYS schedule.
If TimeTrak is started without the schedulename option, the
initial screen will display the File Menu. From this point
you may use the arrow keys to select an activity followed by
the ENTER key to execute the function.
MENU OPERATION
To invoke any of the menu functions, it is necessary to press
the F10 key - to display the Menu Bar from the timesheet, or
if already known, press the ALT key along with the
highlighted letter of the desired menu.
Once the desired menu is displayed, move to the desired
function and press ENTER, or simply press the hot-key that is
indicated for each function (Shown here as an underlined
character).
ENDING A TIMETRAK SESSION
Before turning off or rebooting your main computer or
workstation, all TimeTrak schedules must be CLOSED, or
TimeTrak terminated in the normal manner (FILE-EXIT).
Failure to follow this guideline will possibly corrupt the
data in the index files.
--------------------------------------------------------------------
30 October, 1991 STARTUP Page 23
--------------------------------------------------------------------
THE TIMESHEET
--------------------------------------------------------------------
The TimeTrak timesheet represents a great improvement in the
way computers display time related events - including real-
time proportional display.
The screen is arranged as a time bar across the top, with the
remaining area organized as a range of lines that each
represent individual resources - the objects that TimeTrak is
responsible for organizing.
The columns in the timesheet display each represent a single
timeslot for the resources listed on the edge of the screen.
With a single schedule displayed, all the timeslots are
aligned, since every resource within a single schedule is
based on the same time interval.
If the Diary or Calendar are displayed, pressing the F5 key
will revert to the timesheet - aligned to the time indicated
in the diary/calendar.
When multiple schedules of different slot sizes are
displayed, the timeslots will appear offset in various
directions - this is the strength of TimeTrak - to represent
the correct time relationships of unrelated resources.
When multiple schedules are displayed that have different
week and day start times, the display may look incorrect -
however, the alignment is correct - the timesheet reflects
the slot spacings and start times that were chosen for each
schedule at the time of their creation. With closer
examination, you'll notice that events that start at
particular times are correctly displayed in relation to each
other.
--------------------------------------------------------------------
Page 24 TIMESHEET 30 October, 1991
When the cursor is moved horizontally between timeslots, the
screen updates the correct relationships between all
resources and events.
To understand the 'mis-'alignment mentioned above, try
switching between splits, and use the TAB key to display the
schedule information. Note the difference in the start
times, and the relationship between the adjacent splits.
AUTOTRAK DISPLAY
The timesheet is capable of operating in two different modes
- time aligned and event aligned. When performing entry or
modification of events, event aligned is automatically
selected to ensure that each event is clearly displayed
within its correct timeslots. When event aligned, the
timesheet is moved in increments of a whole timeslot when the
cursor keys are pressed.
Time aligned - AutoTrak - may be initiated by the operator or
selected as an automatic feature after an interval of no
keyboard activity.
With AutoTrak display, the event cursor is disabled, and the
timesheet is under the control of the program. Time aligned
operation automatically scales and displays the screen with a
cursor that represents the current date and time-of-day.
With AutoTrak, the timesheet is automatically positioned to
indicate the real-time status of the schedule. During
AutTrak operation, the operator may reposition the reference
cursor column, and expand/compress the horizontal axis.
To manually start AutoTrak, use the CTRL+BackSpace key
combination. To cancel, use ESC.
When AutoTrak is running on a schedule with a small slot size
(less than 60 seconds), you may notice that the display
pauses at odd (but regular) intervals - this is because
TimeTrak moves the display in single character display
columns, and the current timescale will not divide evenly
into the number of columns on screen - the pause is to
accumulate the difference, then proceed to the next display
character column. If this phenomenon is distracting, press
the +PLUS key to widen the timeslots until the pauses
disappear.
If the timeslots are so wide that AutoTrak cannot 'soft-
scroll' between adjacent slots in a 1-second period, the
program will automatically switch to a faster scrolling rate
until it catches up with the timesheet.
On a slower computer system with very wide timeslots
displayed, it is possible for AutoTrak to fall so far behind
the real-time clock, that it takes 'forever' to catch up. In
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 25
this case, use the -MINUS key to reduce the width of the
timeslots.
CELL CONTENTS
Each 'cell' inthe timesheet displays the status of the
current resource at the indicated timeslot. Occupied cells
may show a solid shaded block, or if selected with the
DISPLAY|FIELDS menu option or F2 key, a data field value will
be shown.
By pressing the ENTER key over an occupied cell, a pop-up
window displays the data window that was completed when the
event was created - along with the available options for
modifying or deleting the event contents and time range.
By pressing the F2 key in the timesheet or choosing the
DISPLAY|FIELDS menu option, you are offered a list of the
fields stored in the current schedule... -NONE- is the
default, which displays the familiar solid block character at
occupied event cells. By selecting any other field name, you
are able to see the field contents visible in the occupied
event positions.
If the ENTER key is pressed over an empty cell, the entry
form will appear that allows you to create a new event and
specify the time range of the event.
The actual order of pop-up form, and time range selection is
a user defined preference which may be set to your desired
method of operation by SET TT_DBWINDOW.
The timesheet display is the only screen where schedules can
be opened, closed, or created. Using the FILE menu, (ALT+F),
each of the relevant functions is activated in line with your
user access rights.
--------------------------------------------------------------------
Page 26 TIMESHEET 30 October, 1991
FILE and SPLIT ACTIONS
ALT+F-O creates a new split with the chosen schedule. The
new split will be located at the cursor line which was
highlighted when F-Open was selected.
ALT+F-R will replace the contents of an existing split with a
chosen schedule. If no splits exist, then F-Replace will
duplicate the effect of ALT+F-O.
ALT+F-C will close the currently active split, and restore
the underlying splits to take over the available screen area.
If no splits are remaining, then the screen will remain blank
except for the menu bar.
ALT+S-S opens a split at the cursor line, and provide a
separately scrollable view of the split that it overlaps.
MOVING AROUND IN THE TIMESHEET
The arrow keys act in their normal manner for moving the
cursor up, down, left or right relative to the current
position. Whenever longer moves are required, holding the
arrow keys will cause the screen to scroll at a rate
equivalent to the key repeat speed. Depending on the
timescale of the selected timesheet, it is possible to move
several years in the space of a few seconds key time ! On a
PC/AT computer or later, you may use the Config-Options-
Keyboard Speed function to increase the key repeat rate.
To move longer distances, pressing the SHIFT key in
conjunction with an arrow will perform an extended move that
is programmable by the operator. If undefined, the default
SHIFT+arrow key will move one screen width in the chosen
direction.
To define the extended move size, press any one or two digit
keys to specify the multiplier of the move distance - then
press one letter key from W D H M or S to indicate the size
of the move - in multiples of Weeks, Days, Hours, Minutes or
Seconds. While typing the values, the current extended move
size is shown at the lower right-hand corner of the screen,
and prompts are shown in the bottom status/message line.
If an invalid letter is pressed as the second or third key, a
selector-list will be displayed to remind you to pick one of
the valid unit sizes. Pressing ESC leaves the original
settings untouched.
A value of zero (0) will restore the default move size of 1-
screen width.
(Refer also to the section - Moving to a particular date...)
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 27
+------------------------------------------------------------+
Examples of key sequences for extended moves would be . . . | |
|------------------------------------------------------------|
1 2 H 12 Hours | |
3 m 3 Mins | |
3 0 g 30 g ???? | |
+------------------------------------------------------------+
To display the current extended move size, simply hold down
the SHIFT key. The current setting will be shown in the
lower right corner of the screen.
If the ScrollLock function is enabled, the cursor will remain
static, and the timesheet will pass 'underneath' the cursor
position. If ScrollLock is disabled, the cursor will move
freely within the screen area between the screen borders, at
which time the timesheet will move to extend the visible
range of the screen in the direction of movement.
MOVING TO THE NEXT... or PREVIOUS...
With TimeTrak, it's as easy as two keys to reposition to the
next Hour, Day, Week or to any day within a 7-day range of
the current day.
Press N for NEXT (P for PREVIOUS), followed by...
Week Day Hour
If you want to move to a particular day, scroll to the day-
name on the list, or press the digit key that matches the
day-name.
For Week, Day and Hour moves, the timesheet will immediately
align to the next occurrence of a Week, Day or Hour boundary
as specified in the schedule definition.
When jumping to a specific day, the timesheet will align to
the starting time of the day as defined in the original
schedule setup.
As a shortcut from the timesheet, you can move to the next
occurrence of a particular day by pressing SHIFT+a digit (1
to 7), which represent the days Mon-Sun respectively. This
shortcut only works in the forward direction.
To repeat the move, press N-N or P-P which eliminates the
need to redefine the move size or the day.
--------------------------------------------------------------------
Page 28 TIMESHEET 30 October, 1991
The values used for Next/Previous are separate to those
maintained by the extended moves, so you might prefer to set
extended moves for some smaller figure... e.g. 2 hours, while
using the Next function to select the Day.
Also refer to the LOCATE function for moving to the NEXT or
PREVIOUS event.
MOVING TO A PARTICULAR DATE
To jump to a specific date within a 12 month range of the
cursor time, you must enter the date as TWO DIGITS, followed
by a month selected from the keyboard overlay. (Keys 1-9, 0,
-, =)
Default operation is to move to the nearest occurrence of the
required date - which means this function will jump backwards
in time if the required date is more than 6 months in the
future.
To always move forward in time to the next occurrence of the
required date, hold the SHIFT key while selecting the
required month key.
If an invalid key is pressed as the second 'digit' or third
'letter' key, the program assumes that you want to set the
extended move size... the first digits will be retained, and
a selector will ask you to indicate the unit of movement. To
cancel the selector list, press ESC, and restart the
operation from the first keystroke.
+------------------------------------------------------------+
EXAMPLE: | |
+------------------------------------------------------------+
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 29
+------------------------------------------------------------+
| |
Assume that today's date is 4th July... | |
| |
To move to the 21st June just past (i.e. the nearest), | |
press | |
| |
2-1-6 (the 6 key is for month #6, June). | |
| |
To move to 21st June next year, press | |
| |
2-1-SHIFT+6 | |
| |
The SHIFT key forces the jump to move forward from the | |
cursor time to the next occurrence of the required date. | |
+------------------------------------------------------------+
(You may also use CTRL+G (Goto) from the timesheet to specify
and move to a specific date and time.)
By holding down the SHIFT key, the top numeric row of the
keyboard also provides a short-cut to move to any day in the
coming week (1...7), or the next Hour(8), Day(9), Week(0) and
mOnth(-).
CHANGING THE ACTIVE SPLIT
When more than one split is open on the screen, you can
switch between active splits by using the CTRL+PgUp and
CTRL+PgDn keys or by pressing ALT+SPACE.
When moving between non-adjacent splits, TimeTrak will only
realign the slot positions to the cursor when an arrow key or
event alignment is required.
SCROLL LOCK
The ScrollLock function is indicated by a bar/arrow symbol in
the lower right corner of the display. When the bar is
shown, the timesheet will scroll under the cursor in all
directions - and the 'reference' timeslot will remain static.
If the double-ended arrow indicator is visible, then the
reference timeslot will initially move within the width of
the screen. Only when screen limits are reached, will the
timesheet move to extend the range of display.
ADJUSTING THE CURSOR POSITION
The < and > keys allow you to reposition the reference
timeslot anywhere on the horizontal axis - if ScrollLock is
disabled, the next arrow key will move the reference time
cursor in the direction of the arrow. It is advisable to
--------------------------------------------------------------------
Page 30 TIMESHEET 30 October, 1991
play with these functions while watching the time bar so that
the separate functions become more obvious.
EDITING EVENTS IN THE PAST
If an event started in the past, but is still running, then
you are able to adjust the end time, but the resource and
start time will remain fixed. To change this feature, refer
to the environment variables TT_EDITPAST (or press CTRL+O-P
if you have access to the Config menu).
The timeslot that relates to the current time ('now' slot),
may be defined as past or future. This allows the supervisor
to lock or release the current slot independently of the
TT_EDITPAST settings. Refer to the TT_PRESENT environment
variable.
LOCATING A KEY FIELD VALUE -
Pressing ALT+L to open the LOCATE menu will allow you to
reposition to any event in the current resource or schedule.
If any fields were designated as key fields in the File-
Create process, you may select the Key Field... option to
search for a value in any key field.
Move the menu cursor to select one of the key field names,
and press ENTER.
A text entry box will then allow you to specify the field
contents to be located.
After completing this field with the ENTER key, you can use
the CTRL+arrow keys (for current resource) or
CTRL+SHIFT+arrow keys (whole schedule) to locate the desired
event.
The current search scope is indicated at the bottom right-
hand corner of the display when the CTRL (+SHIFT) key is held
down.
+------------------------------------------------------------+
... in Rsrc = Search in current resource only. | |
| |
... in Shdl = Search in all resources of current schedule. | |
+------------------------------------------------------------+
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 31
If the search fails, the timesheet will remain at the
original position, and the status bar will flash to indicate
that the search operation was unsuccessful.
Example -
To find the next occasion we have a salesman in London.
Using the SALESMEN schedule, press F3 and select Location
(Location was defined as a key field when salesmen schedule
was created.)
When the Search for... box appears, type in LOND and press
ENTER (LOND is sufficient since the search is only matched to
the number of characters entered.
Now . . . if you want to find the next occurrence of the key
value in the current resource, press CTRL+right arrow, or for
the previous occurrence, CTRL+left arrow. By also pressing
the SHIFT key the search will scan all resources in the
current schedule.
When more than one event starts at the same timeslot,
TimeTrak will step vertically through those events before
moving on to the next timeslot/event position.
Searches may be repeated by using the CTRL+arrow keys to
search within the same resource, or CTRL+SHIFT+arrow keys for
all resources within the same schedule.
NOTE:
If no key field searches have been made in the current
schedule, then the CTRL+arrow keys will behave in the same
way as CTRL+N and CTRL+P, to locate the presence of any event
in the search scope.
If a key search has already been performed in this schedule
during this TimeTrak session, the CTRL+arrow keys will only
perform key searches in the most recently selected key field.
When the CTRL key is pressed, the bottom right-hand corner of
the screen indicates the current scope and type of search.
SEARCHING FOR ANY EVENT
To ignore the most recent key search value, or simply search
for the mere presence of an event, you may use either the
LOCATE-Next / Previous (CTRL+N / CTRL+P), or select -NONE- as
the key search field.
--------------------------------------------------------------------
Page 32 TIMESHEET 30 October, 1991
SCROLLING SPEED
The scroll speed / redraw priority can be preset by the
TT_SCROLL option. Either from the DOS environment, or the
Config-Options menu, it is possible to dramatically change
the scrolling speed depending on the accuracy required of the
displayed data during scrolling.
If TT_SCROLL=fast, then keys are processed in real-time, and
the complete screen update is delayed until the scroll keys
are released. Depending on the speed of your computer and
disk hardware, it is possible that you will see some screen
activity between keystrokes, it's unlikely to completely
redraw the whole screen while moving at 'full speed '. The
time bars and current resource are always updated correctly
during scroll actions.
Floppy based systems are recommended to use TT_SCROLL=fast to
provide scrolling faster than the disk operations.
VISIBLE TIME RANGE
The timesheet display may be compressed using the MINUS (-)
key or expanded using the PLUS (+) key to any degree -
several conditions apply.
Any timesheet display can only be expanded until the densest
split on screen reaches full screen width. Similarly,
compression is limited to a point where the widest split
reaches 1 single character width.
When multiple splits are compressed, the densest splits will
blank-out when they reduce to less than one character width.
When expanded, they will return to visible state when the
degree of scaling allows them to be shown correctly in
relation to the adjacent split timeslots.
If you have more than one split, and the slotsize is not a
direct multiple (in seconds), then you will be limited in the
amount of compression when the denser split is active - since
the display automatically checks the scaling to ensure that
the column widths within a split are identical... hence non-
multiples cannot be displayed symmetrically at some levels of
compression due to the horizontal resolution of the screen.
Note that if the display is compressed or scrolled beyond the
range of 1970 and 2037 AD, the movement will be limited to
stay within that range. Some positioning errors may occur if
you try using the very first or last slots in the schedule.
TimeTrak will only display splits when all the cell data is
accurately represented.
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 33
CREATING A NEW EVENT
To create an event in the timesheet, simply press the ENTER
or the INS key over any empty cell. The program will display
the user form previously set up for this schedule - so that
you can fill in the relevant details. Once completed, you
are prompted to indicate the resource and time-range required
for the event.
The start and end times of the event, along with the duration
will be indicated at the bottom of screen.
Pressing ESC as the first key when creating a new event will
switch the entry modes - equivalent to toggling TT_DBWINDOW
once for those irregular situations where the details need to
be entered in opposite order. Pressing ESC repeatedly will
move back through the program structure to the normal
timesheet display.
SETTING THE EVENT DURATION AND TIME
When you begin setting a range, the program assumes that you
will have already placed the start time, and need to define
the end time with the arrows.
By using the SPACE bar, you may switch between positioning
the whole event, and adjusting the start and end times
individually. The highlighted time range display at the
bottom of the screen indicates which times are being
adjusted.
If you prefer to set the event start and end times by typing
the values, press the R key whenever a time range is blinking
in the timesheet. The pop-up shown above will allow you to
--------------------------------------------------------------------
Page 34 TIMESHEET 30 October, 1991
enter the exact time details required without moving the
display (Times are automatically rounded to fit into the
nearest whole timeslot).
The range setting technique is extremely flexible, but you
may need to practice before you are completely comfortable
with its operation, and its interaction with the scrolling
facilities.
+------------------------------------------------------------+
For each press of the SPACE bar, the positioning mode will | |
step through the following sequence... | |
| |
--> START --> POSITION --> END --> POSITION --> | |
+------------------------------------------------------------+
When setting one end only, the range is elastic... as you
move nearer or further from the fixed end, the blinking range
cursor will expand and contract with the cursor movement.
In the case that you pass the movable end over the fixed end,
TimeTrak will slide both times together until a new time
point is marked.
If the DEL key is pressed while setting a range, both the
start and end time of the event will be repositioned to the
cursor position.
If the ScrollLock function is disabled (off), the event
itself will not move, but rather, the cursor will move -
which provides intuitive feedback when the whole range is on
screen - however this can be distracting when the event
stretches across more than one screen of time. In this case
you may prefer to set the ScrollLock function, or use the < >
keys to reposition the cursor x-position.
While placing a range, you can use any keys that are normally
used for positioning within the schedule. To confirm the
range shown on screen, press the ENTER key.
To store repeating copies of an event on a regular time-base,
select the MULTIPLE option from the selector box. The
program will ask you to specify the repeat interval and the
number of placements required. Once this entrybox is
completed, the event will be duplicated as specified.
Press ESC to cancel the multiple operation. Note that any
events positioned before the ESC key was pressed will remain
in the schedule.
COPYING EVENTS
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 35
As an operating aid, the timesheet maintains a holding buffer
that can contain any single event. This is useful for
placing multiple events with the same data e.g. meetings for
a number of staff - or several pieces of equipment on hire to
the same customer.
To store the image of an event into the buffer, press
SHIFT+DEL, this will leave the existing event untouched,
while creating a separate copy of its data and duration
information.
To reinsert the buffer anywhere into the timesheet, press
SHIFT+INS. The blinking time-range block will appear at the
cursor position with the same duration as the original event.
You can adjust the length or resource of the event before
finally placing it with the ENTER key.
NOTE:
Alarm information and triggers are not copied with the
SHIFT+DEL/INS operation.
MODIFYING OR DELETING AN EVENT
To make any change to an existing event, simply place the
cursor anywhere over the event, then press the ENTER key.
TimeTrak displays a list of the available options.
The first option allows you to UPDATE the event contents by
typing over or inserting new text directly into the existing
data form.
DELETE allows the selected event to be completely removed
from the schedule. To directly access the delete function
you may press the DEL key while the cursor is over any
portion of an event in the timesheet.
--------------------------------------------------------------------
Page 36 TIMESHEET 30 October, 1991
REPOSITION allows you to redefine the resource or start/end
times for the selected event. By picking REPOSITION, you are
immediately put back into the event placement mode - much as
if you were creating a new event. The existing event block
begins to blink, and may be repositioned or resized to any
free location in the schedule. All the positioning and
cursor functions are fully active within the schedule in the
same way they are used in the new event operation.
COPY follows exactly the same functionality as the REPOSITION
function - with the exception that the existing event remains
untouched.
Using the SPACE bar will allow you to adjust the start or end
times - or the overall position of the event in time. Refer
to 'Setting the event duration and time range'.
SELECTING THE FIELD DISPLAY
Pressing F2 will list the fields available within the current
split, by selecting a field name, the screen will be redrawn
with the newly selected field data in place of the anonymous
blocks.
Selecting any of the field names for display will result in
slightly slower screen updates due to the extra disk access
required.
Fields that were not given a name when the schedule was
built, will be displayed with names of u0, u1, u2.
--------------------------------------------------------------------
30 October, 1991 TIMESHEET Page 37
--------------------------------------------------------------------
ALARMS & REMINDERS
--------------------------------------------------------------------
One of the most dynamic aspects of the TimeTrak program is
the ability to apply multiple intelligent alarms to each
event in the schedule.
At any point in time prior to the event start time, you may
place a visual reminder or initiate a DOS command sequence.
ACCESSING THE ALARM FUNCTIONS
After an event has been created or duplicated in the
schedule, you can access the alarm options by positioning
over the parent event and pressing CTRL+A or ENTER. In the
modify options you are offered the chance to SET/CLEAR
ALARMS. From these choices you are led into the following
sequence...
The initial alarm display is a blank selector box, or it may
contain a time-sorted list of any existing alarms that have
assigned to this event.
SETTING ALARM DETAILS
Once the Set/Clear Alarm window appears, move the highlighted
bar to the Add option, or an existing event, and press ENTER.
If you chose to add a new alarm, or pressed INS, you are now
asked to define what type of alarm is required, and when the
new alarm will be triggered.
If you press ENTER over an existing alarm entry, then you are
able to change any part of the alarm settings as required.
Either way, the window now displays a choice of different
alarm types that may be assigned to the new alarm / alarm
that is being changed.
Select one from the following list...
--------------------------------------------------------------------
Page 38 ALARMS 30 October, 1991
POP-UP - displays the event data window over the current
activity - no matter where in the TimeTrak program you
are currently working.
DOS CMD - allows you to send any DOS command-line to
COMMAND.COM at the alarm trigger time. This may be used
to print a document, transmit E-Mail, or initiate some
other online process. You can also designate specific
command strings to be sent to serial or parallel ports
with the dialogue ECHO character string > COMx: etc.
This type of alarm requires the external routine to check
for its own hardware requirements and device
availability.
+--------------------------------------------------------+
DOS commands require some familiarity with the DOS | |
method of dealing with launching programs. | |
| |
Internal commands - DIR, COPY, ECHO etc (that don't | |
require an external COM or EXE file) may run directly | |
from the alarm command line without any modification. | |
| |
External commands (your programs along with CHKDSK, | |
XCOPY and other EXE / COM files) will run from the | |
command line untouched - unless they require | |
redirection of their I/O streams (does your command | |
line require the angle brackets < or >, or the pipe | | |
character ?). | |
+--------------------------------------------------------+
--------------------------------------------------------------------
30 October, 1991 ALARMS Page 39
+--------------------------------------------------------+
External commands that require redirection must be | |
entered to the alarm prompt in the following way... | |
| |
COMMAND.COM /C {progname arguments} | |
| |
This loads another complete copy of COMMAND.COM to | |
handle the redirection requirements of your external | |
program. The /C switch tells the COMMAND interpreter | |
to unload the extra copy as soon as your program has | |
completed running. (The letters .COM are unnecessary if | |
you prefer to leave them off.) | |
+--------------------------------------------------------+
DOS CMD ERRORS
TimeTrak will report an error, and allow optional
rescheduling - only in the following cases...
- COMMAND.COM could not be located, or
- The external (EXE/COM) file returned with an exit code
other than zero (success).
If an external command cannot be found at all, the alarm
will be cancelled.
SETTING THE ALARM TIME
If you are modifying an existing alarm, the selector bar is
placed over the current type and can be moved as required to
change to a different alarm type.
Once the alarm type has been selected, pressing ENTER brings
a list of possible activation times for the alarm, from the
list...
--------------------------------------------------------------------
Page 40 ALARMS 30 October, 1991
+--------------------------------------------------------+
| |
■ AT EVENT START TIME | |
| |
■ 1-MINUTE PRIOR | |
| |
■ 1-HOUR PRIOR | |
| |
■ 1-DAY PRIOR | |
| |
■ 1-WEEK PRIOR | |
| |
■ USER DEFINED ALARM TIME | |
| |
| |
+--------------------------------------------------------+
The first five options offer a simple way to place an alarm
without having to specify the exact date and time. For
precise alarm setting, select the last option, which allows
any alarm to be positioned within 1-second accuracy of the
system clock.
Pressing ENTER after selecting an alarm activation time,
TimeTrak will validate the time, then store the new/modified
trigger. Alarms cannot be set in the past - if an invalid
time is detected, the alarm will be rejected, and you are
returned to the alarm selector list.
NOTE:
The number of alarms is limited to 20 per timesheet event.
Each schedule event must not initiate more than one trigger
of the same type at the same time, setting the alarms one or
more seconds apart is acceptable.
Alarms with the same trigger time are prioritized from the
first split opened, topmost resource, through the last
resource, then on to the next opened split...
--------------------------------------------------------------------
30 October, 1991 ALARMS Page 41
ALARM ACKNOWLEDGEMENT
DOS CMD alarms automatically cancel as soon as the alarm is
processed. If the DOS command fails to be executed, then you
are given the option to cancel or reschedule it
automatically. (Rescheduling can be useful when the alarm
application can't get the required resources at the current
moment - but may succeed at some later time.)
If you chose a POP-UP alarm type, then once the alarm message
has been displayed, you are allowed 30 seconds to respond to
the alarm with an order to CANCEL the alarm permanently, or
ask it to go away and sleep. If you don't press any key
within 30 seconds, the program will automatically reschedule
the alarm in accordance with the strategy noted on the next
page.
When a pop-up alarm displays, you are given a visual clue to
the urgency/priority of the alarm by the colour of the frame
and the header message in the alarm window.
If an alarm is displayed within 1 timeslot of its due time,
the alarm is treated as 'normal', if the alarm is suppressed,
or the computer is turned off, and the alarm is displayed
more than 1 timeslot after the due time, or the start of the
event, then the alarm will have an ALARM / EVENT PASSED
warning.
--------------------------------------------------------------------
Page 42 ALARMS 30 October, 1991
DELETING AN ALARM
To remove an alarm from an event without triggering the
alarm, move the timesheet cursor over the event that contains
the alarm, and press CTRL+A or ENTER-A.
Select the SET/CLEAR ALARM function to open the alarm window,
then move the highlight to the desired alarm, and press the
DEL key. You will be asked to confirm that the indicated
alarm should be removed permanently.
--------------------------------------------------------------------
30 October, 1991 ALARMS Page 43
--------------------------------------------------------------------
ALARM RESCHEDULING (SLEEP)
--------------------------------------------------------------------
If a POP-UP alarm trigger is not acknowledged by the user, or
a DOS CMD alarm fails - or the operator chooses to make the
alarm go away and sleep, then the sleep interval is
determined by the distance of the current alarm from the
'parent' event's starting time.
If the rescheduling results in less than 60 seconds remaining
to the event start time, then the alarm is placed at the
event start.
A rescheduled alarm will wait at least 30 seconds after
rescheduling before sounding again.
When a schedule has been closed, and alarms have accumulated
over time, the first occurrence of each 'due' alarm will be
triggered when the file is reopened for the first time, if
sleep is chosen, TimeTrak will iterate through all the
possible 'rescheduled' times up until the current date - so
the alarm stays in the same context as it was originally set.
+--------------------------------------------------------+
That is . . . | |
|--------------------------------------------------------|
. . . an alarm that was originally set for 10:00, on a | |
day one week prior to the event will remain at 10:00 on | |
the remaining days, even if the alarm is rescheduled | |
automatically or manually at any time of the day. | |
+--------------------------------------------------------+
If the event start time has already passed when the schedule
is reopened after a period of inactivity, the alarm will
sound as noted above, both cancel and sleep will cancel the
alarm permanently by virtue of the rescheduled time falling
into the past.
If an event is moved in time, the attached alarms are moved
with it. If after the move, any alarms fall in past time, or
within 5 minutes of the current date / time of day, then they
are discarded - as it is assumed that the operator is already
looking at the event being moved, and doesn't want to be
disturbed again within 5 minutes of placing the event in the
new position.
--------------------------------------------------------------------
Page 44 ALARMS 30 October, 1991
To use the following chart, determine how far away the
present alarm point is from the actual event start... and
locate that time position on the vertical line.
From the adjacent text, you can determine what sleep interval
will be added to the alarm time for the next 'wake-up' of the
alarm.
Time from event Alarm Time / Sleep time
-------------------------------------------------------------
EVENT START
|
| No rescheduling
|
|
|---- 1 minute prior
|
|
| 1 minute intervals
|
|
|---- 1 hour prior
|
|
| 1 hour intervals
|
|
|---- 1 day prior
|
|
| 1 day intervals
|
|
|---- 1 week
| or more before event
|
|
| 1 week intervals
--------------------------------------------------------------------
30 October, 1991 ALARMS Page 45
--------------------------------------------------------------------
THE DIARY DISPLAY
--------------------------------------------------------------------
The TimeTrak diary provides the ability for each person or
resource within a schedule to display a customized diary on
demand. The diary presents the status of the resource or
schedule on an event-by-event basis sorted by time.
If the Timesheet or Calendar are displayed, pressing the F7
key will switch to the Diary - aligned to the time indicated
in the timesheet/calendar.
On screen, between 3 and 11 events may be displayed -
depending on the height of the user-defined diary layout (set
during File-New). More events will be shown if you are using
extended text modes on an EGA or VGA monitor.
The leftmost column displays the event starting date and
time. The rest of the diary width is occupied by a time-
ordered list of events for the selected resource/s.
When displaying the diary for a single resource, each item is
separated by a single or double horizontal rule...
A single line indicates that the events are back-to-back,
and there is no free time available between them, while a
double line denotes that there is at least one free
timeslot between the events where an extra event may be
inserted.
The items in a diary for the whole schedule are always
separated by a double dashed line.
--------------------------------------------------------------------
Page 46 DIARY 30 October, 1991
ALL RESOURCES / ONE RESOURCE DISPLAYED
When the diary is called, it will try to display a list based
on the current resource. If there are no events to display,
it will automatically switch to display the events in all
resources based around the same cursor time.
You can toggle between a single resource and all resources in
the current schedule with the SPACE bar. Depending on where
the cursor is positioned when switching between modes, the
display will align to the correct event/timeslot relationship
in the new display mode.
MOVING AROUND IN THE DIARY
The Up and Down arrows are active in diary display - and each
press will cause the diary cursor to move one event position
in the arrow direction.
When scrolling reaches the first or last event in the current
diary screen, the display scrolls to reveal more events in
the scroll direction.
PgUp and PgDn move the display by one half screen height.
CHANGING OR DELETING A DIARY EVENT
Since the diary is a display-only format, you cannot directly
change the events in the diary window. By positioning the
highlight cursor over any desired event, and pressing ENTER
twice (once to leave the diary and reposition the timesheet,
and once to open the event under the timesheet cursor), you
may use any of the timesheet tools to change the event.
Once the event is modified as required, simply redisplay the
diary (by using the Display menu or CTRL+D) with the cursor
still positioned over the updated event.
LOCATING EVENTS
You can move to the next or previous event position by using
the CTRL+N and CTRL+P keys for any event, or the CTRL+arrow
key combination to find events by content (if a value has
been set with the Locate|Key-Field function).
The F3 key is available in the diary display to specify new
search key values.
The diary will automatically locate events in the correct
context - current resource or whole schedule - depending on
--------------------------------------------------------------------
30 October, 1991 DIARY Page 47
the SPACE mode toggle. Pressing CTRL+SHIFT sequences are
treated the same as CTRL+arrow.
MOVING TO A SPECIFIC DATE
You may also move to any date in the current 12-month period
by using a TWO DIGIT date, followed by a month key from the
keyboard overlay. (1...9, 0, -, =) By default, the move is
to the nearest occurrence of the date. To ensure that the
move is always forward from the cursor, hold the SHIFT key
when selecting the month.
CLOSING THE DIARY
Pressing the ENTER key terminates the diary display, and
returns to the event highlighted by the cursor in the
timesheet.
To cancel the diary display, and return to the original
location in the timesheet display, use the ESC key.
--------------------------------------------------------------------
Page 48 DIARY 30 October, 1991
--------------------------------------------------------------------
THE CALENDAR DISPLAY
--------------------------------------------------------------------
The TimeTrak calendar provides the ability for each resource
or person within a schedule to have a calendar displayed or
printed on demand.
The calendar is always organized on a daily basis, with seven
columns representing the days-of-the-week, and the number of
rows organized to fit the current display mode. Adjacent
months are displayed in alternating colours so that month
boundaries are clearly indicated.
If the Diary or Timesheet are displayed, pressing the F6 key
will display the calendar - aligned to the time indicated in
the diary/timesheet.
The display is drawn with respect to the week and day start
values that are defined in the schedule. If the schedule
begins on Tuesday at 09:00, then each week of the calendar
will begin on Tuesday, and end on Monday - times before 09:00
on any day in this particular schedule will be regarded as
part of the prior day.
When first displayed, the month containing the current
timeslot is positioned in the centre of the calendar, and
portions of the preceding and following months are shown
above and below.
The current date is indicated in a distinctive colour if it
is within the calendar area.
The calendar cursor is a highlighted block that moves in
response to the cursor keys.
--------------------------------------------------------------------
30 October, 1991 CALENDAR Page 49
MOVING AROUND IN THE CALENDAR
Motion within a calendar is limited to units of one whole
day. As you move around the screen with the arrow keys, the
display will reposition to ensure that the cursor stays
within the calendar area. The time bar at the top of screen
will correctly indicate the cursor position even during fast
scrolling.
By using the cursor movement keys, you can position over any
day in the calendar. The calendar and contents are always
correctly displayed when the cursor keys are used for
positioning.
The PgUp and PgDn keys will scroll the display by one screen
in the desired direction. It should be noted that if the
PgUp/PgDn keys are held down, the calendar will be scrolled
faster than the screen can redisplay - only when the key is
released, will the calendar and contents be fully
redisplayed.
Pressing BackSpace will move the calendar and cursor to the
current date.
LOCATING EVENTS
You may jump to the next or previous event position by using
the CTRL+N and CTRL+P keys for any event, or the CTRL+arrow
key combination to find events by content (if a value has
been set by the Locate-Key-Field function).
The F3 key is available in the calendar display to specify
new search values.
The calendar will only locate events in the current resource,
so CTRL+SHIFT+arrow sequences are treated the same as
CTRL+arrow.
MOVING TO A SPECIFIC DATE
You may also move to any date in the current 12-month period
by using a TWO DIGIT date, followed by a month key from the
keyboard overlay. (1-9, 0, -, =) To ensure that the move is
always forward from the cursor, hold the SHIFT key when
selecting the month.
CLOSING THE CALENDAR
--------------------------------------------------------------------
Page 50 CALENDAR 30 October, 1991
Pressing the ENTER key terminates the calendar function, and
returns with the date highlighted by the cursor to the
underlying window... In the case of returning to the
timesheet, the active timeslot will be aligned to match the
highlighted date in the cursor.
To cancel the calendar display, and return to the original
location in the underlying display window, use the ESC key.
EVENTS IN THE CALENDAR
Below each date that is displayed in the calendar, is space
for 6 block characters. Each block represents a 4-hour
period within the indicated date.
6 blocks x 4 hours = 24 hours.
For schedules based on multiples of a whole day, events are
displayed as a solid bar... for any events that occur within
each 4-hour period of the schedule, a solid block will be
displayed, where no events are present, the character space
is left blank.
Since each date cell is displayed with respect to the
starting day and time of the associated schedule, each block
is positioned on a 4-hour boundary from the specified
schedule starting time... not necessarily on periods
calculated from 00:00 midnight.
For those schedules with a slotsize less than 24 hours, press
the TAB key to display a key to the event-block times.
+------------------------------------------------------------+
EXAMPLES: | |
| |
If the schedule was defined to start at 09:00 each day, the | |
blocks will show... (in order left-right) | |
| |
Block 1 09:00 - 12:59 on date shown | |
2 13:00 - 16:59 | |
3 17:00 - 20:59 | |
4 21:00 - 00:59 next morning | |
5 01:00 - 04:59 | |
6 05:00 - 08:59 | |
| |
+------------------------------------------------------------+
--------------------------------------------------------------------
30 October, 1991 CALENDAR Page 51
+------------------------------------------------------------+
If the schedule starts at 00:00 each day, the breaks are | |
confined within the same day in the expected manner... | |
| |
Block 1 00:00 - 03:59 on date shown | |
2 04:00 - 07:59 | |
3 08:00 - 11:59 | |
4 12:00 - 15:59 | |
5 16:00 - 19:59 | |
6 20:00 - 23:59 | |
+------------------------------------------------------------+
--------------------------------------------------------------------
Page 52 CALENDAR 30 October, 1991
--------------------------------------------------------------------
FILE OPERATIONS
--------------------------------------------------------------------
In TimeTrak, the FILE menu provides access to all the file
functions required during normal use.
FILE-OPEN
Creates a new split at the cursor line (space permitting),
and fills the split with the named schedule. In the case of
the first split, TimeTrak will fill the screen from top to
bottom with the first schedule that is opened. To select a
particular schedule name, press ENTER at the Open Filename
prompt... TimeTrak will display a list of the available
schedule files - or allow you to move through the directory
structure to find the schedule that you require.
If you specify a partial filename with wildcard characters
(as per the DOS convention), TimeTrak will use the requested
directory, and list only those files that match the desired
file specification.
Using the file list, you may also move to other directories
by selecting any of the dot or \entries that are shown in the
list and pressing ENTER.
A maximum of 4 schedules may be open at one time - however
those 4 may be displayed in as many as 8 sepoarate splits on
screen.
FILE-REPLACE
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 53
File-Replace will load another schedule to replace the
existing split contents. The file selection procedure is
identical to that used in File-Open.
If no splits are visible, then File-Replace will perform the
same function as File-Open to create the first visible split.
NOTE: If the schedule in the current split has other multiple
splits open - then REPLACE is disabled due to the internal
links that are maintained between the multiple splits. You
must close the other splits of the same schedule so that only
one split remains before a REPLACE operation may be
performed.
FILE-CLOSE
Removes the active split from the screen. All displayed data
is saved, and the adjacent splits are repositioned and
expanded to fill the space that was vacated by the closed
split.
FILE-CREATE
Is the most complex of the File operations. It allows you
(with the correct privileges) to define the structure of a
new schedule. Once specified, the new schedule is
immediately available for use by TimeTrak.
To assist in creating files, a series of 'forced help'
screens are displayed before each step of the create
operation.
The File-Create option is presented as a series of fields to
complete, and a form designer.
NEW SCHEDULE NAME
Once CREATE is selected, you are asked to provide a name
for the new schedule - this should be limited to 8
characters - any more will be ignored. After creation,
the new schedule will be stored as yourname.TSD and
associated index file yourname.TSX
--------------------------------------------------------------------
Page 54 FILE MENU 30 October, 1991
NUMBER OF RESOURCES
The next step in the schedule definition is to specify
the number of resources that should be present in the
schedule. The number of resources is the number of
individual items that are to be separately scheduled - in
the above example, the staff names would be resources -
so this field would contain some value nominally larger
than the number of staff available at the present time.
RESOLUTION OF THE SCHEDULE
Now you must specify the minimum size of scheduled
events. This is a two step process where you supply the
number of units per event, and the size of the unit.
Examples are... 1-hour, 7-days, 30-seconds . . . etc.
This base time period determines the interval that will
be used to place time markers on the screen. (Every
schedule is stored with accuracy to 1 second - scrolling
a personnel file in one second increments would soon
become tiring! - so we let you define the most convenient
time slot size.
The minimum slot size is 1-second, and the largest is 99-
weeks.
IMPORTANT
If you choose a slot size that does not divide evenly
into 24 hours, the slot boundaries will drift throughout
the length of the schedule, since all slots are
calculated as an offset from 00:00 midnight on the first
of January 1970.
To check your desired timebase for this limitation,
convert the required event resolution into seconds (e.g.
12 minutes x 60 secs = 720 seconds), then divide 86400 by
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 55
the calculated result (86400 / 720 = 120.0) If the
final result has any non-zero digits after the decimal
point, then the proposed timebase will drift.
The following list contains all possible slot durations
less than 24 hours that may be created under TimeTrak
without the drift effect coming in. Larger slot times
are dependent on the week alignment required.
+--------------------------------------------------------+
1 SECOND | |
| |
00:00∙01 00:00∙02 00:00∙03 00:00∙04 00:00∙05 | |
00:00∙06 00:00∙08 00:00∙09 00:00∙10 00:00∙12 | |
00:00∙15 00:00∙16 00:00∙18 00:00∙20 00:00∙24 | |
00:00∙25 00:00∙27 00:00∙30 00:00∙32 00:00∙36 | |
00:00∙40 00:00∙45 00:00∙48 00:00∙50 00:00∙54 | |
| |
1 MINUTE | |
| |
00:01∙00 00:01∙04 00:01∙12 00:01∙15 00:01∙20 | |
00:01∙30 00:01∙36 00:02∙00 00:03∙00 00:04∙00 | |
00:05∙00 00:06∙00 00:08∙00 00:09∙00 00:10∙00 | |
00:12∙00 00:15∙00 00:16∙00 00:18∙00 00:20∙00 | |
00:24∙00 00:30∙00 00:32∙00 00:36∙00 00:40∙00 | |
00:45∙00 00:48∙00 | |
| |
1 HOUR | |
| |
01:00∙00 01:12∙00 01:20∙00 01:30∙00 01:36∙00 | |
02:00∙00 02:24∙00 02:40∙00 03:00∙00 04:00∙00 | |
04:48∙00 06:00∙00 08:00∙00 12:00∙00 | |
| |
1 DAY | |
+--------------------------------------------------------+
STARTING DAY AND TIME
Each schedule is aligned to a day and time that is most
applicable for the schedules intended use.
For example, personal schedules may be started from
Saturday or Sunday, while business schedules could be
Monday.
Similarly, a factory shift system could be aligned to
Thursday. In that case, a schedule based on Thursday
would be more appropriate for the factory staff.
--------------------------------------------------------------------
Page 56 FILE MENU 30 October, 1991
In the same concept, different departments will often
align their work patterns around different office
times...
In the office mentioned above, you may choose to schedule
on 30 minute intervals from 09:00, while the factory
works from 07:00, which is the shift starting time for
each new 'production' day.
By setting the schedule start time to reflect the actual
requirements of the department being scheduled as shown
above, TimeTrak is able to provide more intuitive
displays which show the correct relationship between
multiple schedules.
+--------------------------------------------------------+
Example: | |
|--------------------------------------------------------|
From the above situation, consider a shift worker that | |
applies for some holidays, and needs to pick up his | |
salary from the company office before leaving... | |
| |
By looking at the two schedules alongside each other, | |
it is immediately apparent from the schedule offsets | |
that his last shift ends outside regular office hours, | |
thus he must pick up his pay during the preceding day. | |
+--------------------------------------------------------+
SCHEDULE DATA LAYOUT
The screen now displays a blank rectangle on the screen.
This box after resizing and addition of data fields, will
be the data window that is used to store and display the
information about any event in the schedule.
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 57
The cursor is positioned within the box area, you can
create prompts and reposition with the arrow keys as
required.
By pressing CTRL+W, you may resize the rectangle using
the arrow keys interactively while defining the window
contents. Resizing is terminated with the ENTER key.
At this time you should determine the most favourable
layout to contain the information needed in your
schedule.
Typing text will create messages or legends on the form -
the position and content is completely arbitrary, and has
no effect on TimeTrak operation. UNDERSCORE and TILDE
characters are reserved for field definitions - see the
next paragraph.
To access the extended character set, hold down the ALT
key while you type the decimal character value on the
numeric keypad. The extended character set is listed at
the rear of this manual.
LINE DRAWING
To assist in creating boxes and simple graphics, press
the CTRL+L keys to enable the line drawing function.
Moving the cursor will produce a continuous line that can
be used to highlight fields and user entries. Pressing
ENTER restores the form layout mode.
To insert or delete lines within the form design, press
CTRL+I or CTRL+D (INS & DEL are used within the current
line to add or delete characters).
DATABASE FIELDS
As well as text and prompts, the data window will
probably contain variable fields that are used to hold
information unique to each event. To indicate the
position for a data field within the form layout, use the
UNDERSCORE ( _ ) character to fill the required space.
+--------------------------------------------------------+
e.g. Name _______ | |
+--------------------------------------------------------+
If the field is required to be used in LOCATE operations,
a tilde (~) character
+--------------------------------------------------------+
e.g. Name ~______~ | |
+--------------------------------------------------------+
--------------------------------------------------------------------
Page 58 FILE MENU 30 October, 1991
should appear at any one or more positions within the
field area, more details may be found under the LOCATE
function in the timesheet chapter.
Fields and key-fields are determined by the presence of
continuous strings of UNDERSCORE or TILDE characters. If
the field area contains any other character, TimeTrak
will interpret the area as two separate fields/keys.
SETTING FIELD NAMES
When the layout is complete, press CTRL+ENTER to begin
setting the names for each of the user data fields.
For each user field that was defined, a small text box
will appear. Type in the name that will be associated
with this data in normal operation - these are the names
that will appear in the F2 display field selector.
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 59
+--------------------------------------------------------+
e.g. if the field is designated as holding the customer | |
account number, the field name may be CustAccNo or | |
Account#.... | |
+--------------------------------------------------------+
--------------------------------------------------------------------
Page 60 FILE MENU 30 October, 1991
LAYOUT DIARY FORM
Once the schedule data form is complete, you have defined
the way data will be entered and displayed within the new
schedule. You have also designated the type and size of
all the data fields that are associated with the
schedule...
The screen will now display another blank 'window'
rectangle on the screen...
To make some aspects of the schedule more readable,
layout allows you to design a text box that tells
TimeTrak how you want to see the schedule data when it is
displayed in a list form. By providing this second
display method, you can select only the most relevant
information to be shown in a convenient form.
To specify the diary layout, use exactly the same keys as
you did when setting up the schedule data form. All the
layout keys behave in the same manner for both the diary
and schedule data windows.
The diary window is limited in its height between 1 and 6
lines, so that you may display between 3 and 11 events on
screen simultaneously with the diary (with a standard PC
display). Similarly the width is limited so that
TimeTrak is able to fit the time indicators in the margin
alongside each event when it is displayed later.
To indicate where a data field should appear in the
diary, place UNDERSCORE characters to fill the desired
space. TimeTrak will look after padding or trimming the
actual field data to use only the designated space.
If more underscore areas are indicated than fields are
available in the schedule, the status bar will flash, and
a diagnostic message can be displayed by pressing the F1
key.
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 61
NOTE: Each data field may only appear once within the
diary layout, if a single field is designated to appear
in two or more underscored areas, the program will flash
the status bar, and a diagnostic message will be
available by pressing the F1 (help) key.
Once the diary layout is completed, press CTRL+ENTER to
designate which fields should appear in the underscored
locations.
SELECT FIELDS FOR THE DIARY DISPLAY
With the diary, you are not specifying new fields, but
rather, you are defining an alternate way that the
schedule information may be displayed.
After specifying the diary layout, one of the previously
underscored areas will be shown as a flashing block, and
TimeTrak automatically places the field names into each
of the possible field areas.
To change which field is displayed in any field location,
use the arrow keys too select the desired field location,
then press ENTER.
A list of the available fields allows you to pick which
field should be shown in the currently highlighted field
location.
NOTE: Each data field can only appear once within the
diary layout, if a single field is designated to appear
in two or more underscored areas, the program will flash
the status bar, and a diagnostic message will be
available by pressing the F1 (help) key.
SUGGESTIONS
--------------------------------------------------------------------
Page 62 FILE MENU 30 October, 1991
Before setting up a new schedule, consider the possibilities
available for the particular application...
When setting up a sales activity database, it may be more
relevant to define the sales areas as the resources, while
the salesman name is a keyed in value on the data form ...
or perhaps you only have one piece each of the demo samples -
then the product samples could be more appropriate as the
resources.
Also, while high resolution schedules can be applied to any
problem, they can require more horizontal scrolling than
you're prepared for ! In this case, maybe a less dense
schedule, with multiple items per data form is appropriate.
FILE-PRINT
Refer to Config-Printer for more details on printer setup
information.
The first operation when printing from TimeTrak is to
indicate the type of output required. The available choices
are:
A Planner similar in layout to the timesheet - with
formatting options for range.
A Calendar format that provides a hard copy of the
'display' calendar function.
A Diary listing which provides a time sorted list of
events in the 'compact' diary layout.
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 63
Having selected the listing format, you can choose between
printing all the resources in the current schedule, or only a
single resource shown under the cursor highlight. A Calendar
may only be printed for single resources.
After selecting the resource scope of the listing, you must
specify the time range of events that should be printed. The
listing will include all events that begin in the period
bounded by the entered start and end times (inclusive).
By default, the time range includes all events that are
currently visible in the timesheet display.
CANCELLING A PRINTOUT
To cancel a printout that is in already in progress, press
the ESC key.
FILE-UTILITIES
These functions are supervisory, and may never need to be
used - however they are provided for completeness.
Reindex allows you to scan the schedule data file (TSD), and
rebuild the pointers that allow fast access to the schedule
information.
This function need only be used if the schedule index file
(TSX) is damaged or lost.
Reindexing has no way of reconstructing alarm information, so
it is suggested that as with all database systems, you keep a
regular nackup of important schedules.
Note: To save space when archiving schedules, you do not
need to save the 'TSX' index files, since they may be rebuilt
from the TSD files. This is a significant advantage since
the TSX file is often much larger than the TSD file.
Purge provides the ability to remove all events from a
selected range of time within a schedule. This would
typically be used to remove old events from a schedule that
was becoming too large, or slowing down due to unneccessary
storage of a large number of 'past' events.
FILE-DOS
When this menu item is selected, TimeTrak operation is
suspended, and the user is placed in a temporary DOS shell.
--------------------------------------------------------------------
Page 64 FILE MENU 30 October, 1991
From this point, you may run any DOS application or utility
that will fit into memory alongside TimeTrak. To return to
normal TimeTrak operation, type EXIT at the DOS prompt,
followed by the ENTER key.
A copy of DOS' COMMAND.COM must be present on disk and
correctly identified to DOS for this function to work.
FILE-EXIT
Is the normal method of terminating the TimeTrak program.
Once selected, all current operations are stopped, files
closed and the screen restored to the state prior to TimeTrak
operation.
When you choose EXIT from the file menu, the current user
preferences are stored in TTRAK11.CNF, and will be used to
set up a similar environment at the next TimeTrak session.
--------------------------------------------------------------------
30 October, 1991 FILE MENU Page 65
--------------------------------------------------------------------
SPLIT OPERATIONS
--------------------------------------------------------------------
The Split menu provides the ability to manage multiple
schedules in the timesheet.
Some split menu operations cross-over with the File-Open,
Replace and Close functions.
SPLIT-SPLIT
Creates a new split of the active schedule at the cursor
line. This new split may be scrolled separately, and have
different display fields as required. Any changes made in
either of the splits will reflect correctly in the other
splits of the same schedule.
The total number of splits on screen is limited to 8.
SPLIT-CLOSE
Performs the same operation as the FIle-Close function. If
multiple splits are open for a single schedule, only the
current split is closed.
--------------------------------------------------------------------
Page 66 SPLIT MENU 30 October, 1991
SPLIT-ZOOM
Bring the currently active split up to full screen (and vice-
versa) - this allows more resources to be shown for the
selected split. A shortcut for this function is to press the
CTRL+Z key combination.
SPLIT-WINDOW POSITION
By selecting this function or pressing CTRL+W from the
timesheet display, you may adjust the size of the active
split when there is more than one split visible on screen.
When the active split is the top-most or bottom-most, Split-
Window Position allows you to adjust the position of the
dividing line between the active split and that split
immediately adjacent.
When the active split is between two others, you are asked to
choose which edge is to be positioned - or both if you want
to move the split overall.
If repositioning is impossible in the current context, the
status bar will flash when the invalid option is chosen.
--------------------------------------------------------------------
30 October, 1991 SPLIT MENU Page 67
--------------------------------------------------------------------
DISPLAY MENU
--------------------------------------------------------------------
The Display menu is the standard method for changing between
the timesheet and the various alternate TimeTrak screen
displays.
To select a display from the menu, either move to your choice
with the arrow keys, and press ENTER, or use the hot-key that
is indicated in a contrasting colour.
Each function on the menu may be accessed directly from the
timesheet by using the keyboard shortcut key that is shown at
the right-hand edge of the menu item bar.
REMEMBER - ALT keys are menu functions, CTRL keys are menu
shortcuts.
DIARY
The diary displays the contents of the schedule in a
scrollable list format - with the exact layout designed by
the user. The diary contents are selectable between the
events for a single resource, or those of the whole schedule.
The diary display can be repositioned to any date or time, as
well as providing the ability to search to events by content
or presence. Pressing CTRL+D from the timesheet will also
access the diary.
CALENDAR
--------------------------------------------------------------------
Page 68 DISPLAY MENU 30 October, 1991
With the calendar display, you are presented with a day-by-
day view of activities for the currently selected resource.
The calendar may be repositioned to any date or time, as well
as providing the ability to search to events by content or
presence. You can also press CTRL+C from the timesheet to
access the calendar display.
EVENT STATISTICS
Within the timesheet, it is possible for you to gather
information about the number of events, and percentage
utilisation of the resources without manually counting and
calculating.
Choose the resource to process (or ALL), then indicate the
required time range to cover.
TimeTrak will scan the designated range of time, and display
figures relating to the utilisation of the resource(s) during
the time range.
--------------------------------------------------------------------
30 October, 1991 DISPLAY MENU Page 69
--------------------------------------------------------------------
LOCATE MENU
--------------------------------------------------------------------
With the Locate menu, TimeTrak offers some of its most
powerful features. Each schedule is created with a number of
user data fields or searchable key fields in the pop-up
window and diary form.
The Locate menu allows you to use these searchable fields to
access any event in the schedule - as well as finding any
event simply by its presence.
LOCATE NEXT / PREVIOUS EVENT IN RESOURCE
By using these menu selections, the timesheet is repositioned
to the start time of the next (or previous) event in the
currently highlighted resource.
The search is unconditional, and simply moves to the presence
of any event that is forward of the current cursor position.
These functions may be called within the timesheet by using
the CTRL+N and CTRL+P key sequuences.
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Page 70 LOCATE MENU 30 October, 1991
LOCATE NEXT / PREVIOUS EVENT IN SCHEDULE
These menu selections, perform much the same function, but
the timesheet is now repositioned to the start time of the
next (or previous) event for any event in the current
schedule.
As above, the search is unconditional, and simply moves to
the presence of any event that is forward of the current
cursor position.
Where multiple events occur at the same start time, the
cursor wil step vertically through the events, until it is
necessary to move horizontally for the next event start
position.
Holding the SHIFT key while pressing the CTRL+N and CTRL+P
key sequences noted above, you may execute these functions
directly from the timesheet.
LOCATE KEY FIELD VALUE
Searching for a specific event by content is one of the many
unique functions of TimeTrak.
With this menu choice, you may specify the field to check,
and the value to be located within the schedule.
Once the field and value have been chosen, use the CTRL+arrow
keys to initiate the search in the desired direction. The
search can be repeated as many times as required as the field
and value are retained for each split until new values are
stored.
As above, pressing the CTRL+arrow keys alone will search
within the current resource, while holding the SHIFT key
simultaneously, will locate the field contents anywhere in
the current schedule.
The field locate function may be called from any screen
display by pressing the F3 key.
--------------------------------------------------------------------
30 October, 1991 LOCATE MENU Page 71
--------------------------------------------------------------------
CONFIGURATION OPTIONS
--------------------------------------------------------------------
The Config menu sets the operating characteristics of
TimeTrak. If the TT_CONFIG variable is set to NO, then this
menu will be unavailable to users.
CONFIG-OPTIONS
Selecting this function displays a list of the options that
may be set-up. From the timesheet, you may press CTRL+O to
open the Options submenu.
You may choose from any item on the list with the cursor keys
followed by pressing ENTER. Once a selection is made, a
selector box will offer a list of the available settings for
the chosen option.
The option settings will be saved when FILE|EXIT is selected,
and re-used at the next TimeTrak session. If any SET
environment variables are used, they will override the saved
option settings.
CONFIG-RESOURCE
Allows you to modify the resource names and the width of the
left margin in the timesheet. By selecting this function, or
pressing CTRL+R in the timesheet, a submenu will appear that
allows you to choose the desired action.
--------------------------------------------------------------------
Page 72 CONFIG MENU 30 October, 1991
If you chose to modify the resource name, a text entry box
will appear on the current cursor line. Type over the
existing name and press ENTER to store the new text.
To allocate more or less space to the left margin that
contains the resource and file/field names. select the
Resource-Width option, you can enter a value between 2 and
31 to indicate the number of characters to be shown from the
resource names. After pressing ENTER, the screen will be
redrawn with the new value.
CONFIG-PRINTER
If you have printer access privileges, this menu option
allows you to specify where the printer output should be
directed (to a file or device), as well as changing the
existing formatting parameters.
The print destination may be any device name that is
recognised by DOS, or any drive:path\filename.ext that is
accessible to the current user. If a filename is used
without any path prefix, then the file will be located in the
current working directory. If no destination value has been
set by TT_PRINTER the default destination is LPT1.
You may also specify the character set to be used when
writing to the print device / file. In Version 1.x of
TimeTrak, ASCII and IBMPC are recognised.
The default, IBMPC - provides an output stream that includes
all the line drawing characters found in the IBM-PC extended
character set. This is compatible with the majority of dot-
matrix and PC-compatible laser printers available on the
market today (Refer to your printer manual for settings that
allow the use of the PC character set symbols).
--------------------------------------------------------------------
30 October, 1991 CONFIG MENU Page 73
For those applications and devices where the extended PC
line-drawing set is not available, the ASCII setting will
translate the line characters into plain vanilla ASCII
characters that most closely represent the line intentions.
The print output dimensions are defined as the number of
characters and lines that can be contained within a single
sheet of paper with the existing printer settings. These
values are limited to a minimum of 25 lines and 80 columns
per page. These settings are used when formatting the
various reports to ensure that pages and lines are broken in
the most meaningful manner.
If you chose CON as the destination device, the number of
lines will automatically be set to 25 - You must explicitly
type a new value to override this default.
CONFIG-TOGGLE COLOR
Selecting this option will toggle the display between the
default 'color' palette and the alternate 'monochrome'
palette. The monochrome palette is the same as that used
with the -m command line option.
Repeatedly choosing this option will switch back and forward
between the two palettes.
--------------------------------------------------------------------
Page 74 CONFIG MENU 30 October, 1991
--------------------------------------------------------------------
SUPERVISOR OPTIONS
--------------------------------------------------------------------
TimeTrak provides many functions that can be misused - or
accidentally used by inexperienced operators. To prevent
these accidents, the supervisor functions can be used to
limit specific users in their access to the system.
In a larger system, as well as security and ensuring proper
utilization, the supervisor must also be responsible for
maintaining the backup copies of the schedule databases.
Backups may be performed locally by individual users - but
for orderly maintenance of files and backups in a networked
system, the network administrator should be solely
responsible for timely and reliable backup procedures.
Other than the program files supplied on the diskette, the
new schedules that have been created by you should be copied
to a safe media on a regular basis. The schedule files have
an extension of .TSD and the primary index .TSX. The filename
is the same as the schedule name. The alarm index file is
type .TLX
Note: To save space when archiving schedules, you do not
need to save the 'TSX' index files, since they may be rebuilt
from the TSD files with the REINDEX function. This is a
significant advantage since the TSX file is often much larger
than the TSD file.
Wher running TimeTrak from some other 'special' command line
or launcher program, the startup path may be not be passed to
TimeTrak correctly. This will be indicated by a warning that
the help files could not be opened - since TimeTrak always
looks in the startup path to find the help files... To
overcome this, give the launcher program the complete
TimeTrak path, which it will then pass on to TimeTrak at
startup.
e.g. If the TT.EXE program and help files are located in the
\TIMETRAK subdirectory, you would start TT through your
launch program with...
yourlaunchprog {youroptions} \TIMETRAK\TT ... etc
For any notes or enhancements about the TimeTrak program that
were unavailable at the time of printing the manual, refer to
the README.TXT file that is supplied on the TimeTrak master
disk.
--------------------------------------------------------------------
30 October, 1991SUPERVISOR OPTIONS Page 75
ENVIRONMENT VARIABLES
To provide the invisible control of user privileges, TimeTrak
makes extensive use of DOS environment variables. This
method was chosen so that in a controlled menu environment,
it is almost impossible for a user to change these variables
- and their access privileges.
A separate environment is maintained for each DOS shell that
is created - that is, if a user calls the DOS option in the
File menu, and sets his own privileges, then EXITs back into
TimeTrak, those new variables will be ignored, since the
program is running under the original shell and environment
that was present when TimeTrak was initially loaded.
Using the environment requires a little tact, since DOS
doesn't give you much space to move - especially when you
start setting long path and prompt strings.
If your system displays the error...
+--------------------------------------------------------+
Out of environment space | |
+--------------------------------------------------------+
when SETting variables or running TimeTrak, then it will be
necessary for you to either remove some previous settings in
the environment, or modify your CONFIG.SYS file to provide
more environment string space with the command...
+--------------------------------------------------------+
shell=c:\command.com c:\ /e:512 /p | |
+--------------------------------------------------------+
This is exactly the same as if the shell statement was
omitted from the CONFIG.SYS file, but in this case we are
adding the /e:512 (or some larger figure) so that the
environment is allocated more space than usual. Replace C:\
with your own drive:\path if COMMAND.COM is not located in
the root directory of drive C:
CAUTION : It is recommended that you prepare a bootable DOS
system disk with your existing config and autoexec files
included - so that in the event of something going wrong, you
can still access your system !
SETTING THE ENVIRONMENT VARIABLES
--------------------------------------------------------------------
Page 76 SUPERVISOR OPTIONS30 October, 1991
To use any of the following variables, you may include the
SET commands in your startup batch file, or type those that
you require immediately before running the TimeTrak program.
To define any of the environment variables to some other
value than the default, use...
+--------------------------------------------------------+
SET variablename=value | |
+--------------------------------------------------------+
In the following list, the underlined option is the default
value if no value has been specified.
For the non-default options, only the CAPITALISED letters
need to be typed in order to conserve environment space.
Note: There should be no SPACE character before or after the
EQUAL (=) sign.
Running TimeTrak without any environment or command-line
options will provide...
+--------------------------------------------------------+
Default settings | |
|--------------------------------------------------------|
all menus enabled, | |
| |
editing in the past disabled | |
| |
present slot is 'present' | |
| |
no audible warnings | |
+--------------------------------------------------------+
Whenever the timesheet is displayed, press the TAB key for a
brief description of the current environment settings.
TT_ACCESS= {create|MODIFY|VIEW} enables or disables the
ability of the user to create or update databases from within
the program. ACCESS=create allows the user to perform any
function on a schedule file. ACCESS=MODIFY allows all
functions except the ability to create a new schedule.
ACCESS=VIEW only allows the user to display existing schedule
information. Events may not be added or updated in any way.
create access is required to perform any changes to the
--------------------------------------------------------------------
30 October, 1991SUPERVISOR OPTIONS Page 77
schedule structure or defaults - including the ability to
change resource names.
TT_AUTODELAY= {5|nn} - allows nn minutes of no key activity
before automatically changing into AutoTrak mode. If nn is
set to 0, AutoTrak will never be activated. If no schedules
are open, the system will beep every nn minutes between
keystrokes.
TT_CONFIG= {yes|NO} If set to NO inhibits the user from
changing the working characteristics of the program.
TT_CURSOR= {narrow|Wide|2-bar} sets the preferred cursor
style when working in the timesheet.
TT_DBWINDOW= {before|AFTER} allows the operator to determine
whether the schedule data window should be displayed &
completed before or after the time range when creating a new
event.
TT_DOS= {yes|NO} enables or disables the user's access to
the File-DOS menu function and the DOS-CMD alarms. For
maximum system security, this should be set to NO.
TT_EDITPAST= {YES|NO}, selecting the default YES will allow
the operator to change events that have passed the current
date and time. If set to NO, only events in the future are
modifiable, past events are viewable only.
TT_KBSPEED= {Slow|Medium|fast} adjusts the keyboard typematic
delay and repeat rate to allow faster operation within
TimeTrak.
TT_MOUSE= xscale, yscale adjusts the mouse speed scaling to
suit your preferences. The initial values are preset as 70,60
Lower values = faster mouse response. Setting both values to
zero will disable the mouse functions from the program.
TT_PATH= {currentpath|requiredpath} the DOS compatible path
name that defines the location of the TimeTrak databases and
indexes. If undefined, TimeTrak will initially use the
current directory, then allow the user to move between
directories when opening or replacing files. For security
purposes, this variable should be set to the appropriate
directory for each user. If requiredpath is defined,
TimeTrak will let the user access the specified directory
only - excluding any higher or lower levels of
subdirectories.
TT_PRESENT= {FUTURE|PAST} specifies whether the current time
slot (today's date and time-of-day) should be regarded as
past time (as used by TT_EDITPAST), or future time, which
would allow changes to the current slot even when the editing
of past events is disabled.
TT_PRINTER= {LPT1|device|path\filename.ext|NO}
,{80|width}
--------------------------------------------------------------------
Page 78 SUPERVISOR OPTIONS30 October, 1991
,{66|lines}
,{IBMPC|ASCII|charset}
Specifies the target for the File-Print command. device
indicates the initial destination for all print requests,
width sets the maximum number of character columns that can
be printed across each page, lines specifies the maximum
number of lines per page between headers, and charset
indicates the character set to be used when sending reports
to the printer/file. Setting TT_PRINTER=NO disables all user
access to printer functions and configuration from within the
program. Setting TT_CONFIG=NO will indirectly inhibit the
user from changing the settings made with TT_PRINTER. The
default setting is equivalent to TT_PRINTER=LPT1,80,66,IBMPC
TT_SOUND= {off|ON} enables the computer's speaker to
accompany error or warning messages.
TT_SCROLL= {fast|slow} When TimeTrak performs scrolling, it
may be considerably slowed down by disk access - especially
on floppy disk based machines. Entering any value after the
equal sign will make the scroll operations wait until the
screen is redrawn.
ENDING A TIMETRAK SESSION
Before turning off or rebooting your main computer or
workstation, all TimeTrak schedules must be CLOSED, or
TimeTrak terminated in the normal manner (File-Exit).
Failure to follow this rule will possibly corrupt the data in
the index files.
--------------------------------------------------------------------
30 October, 1991SUPERVISOR OPTIONS Page 79
ERROR MESSAGES
TimeTrak automatically resolves most error situations, and
informs you of the current status through flashing the bottom
message bar. Pressing the F1 key immediately after the
status bar blinks will display a description of the problem
that caused the warning.
For those errors which TimeTrak cannot handle internally, a
text message box is popped-over the current display, with a
description of the condition that caused the error.
Can't chdir to .... Indicates that TimeTrak was asked to
access a schedule in a device or directory that is
inaccessible to the current user. One possible cause may be
that the target is write protected.
Can't check range, database corrupted... When you press
ENTER to create a new event, TimeTrak scans the current
resource to see if there is space for an event to fit. If
you see this error, you should backup the TSD file, and
immediately try to REINDEX the offending schedule.
Can't create index for ... This error will usually occur if
you have run out of disk space, or some other critical disk
error has occurred. It cannot happen during normal
operation, as indexes are only created during the initial
schedule setup and reindexing operations.
Couldn't find original record... This is a serious error, as
the resource names are all stored near the beginning of the
schedule TSD file. This indicates that the schedule file has
been corrupted in a very critical place, and may be
irrecoverable. Critical errors of this type are usually be
caused by power failure during disk operations, or physical
disk problems.
It is suggested that you copy the TSD file to another disk,
and then restore your previous backup copy.
Cant open database... During an open or replace operation,
TimeTrak failed to locate the schedule TSD file that was
requested.
Can't open index... TimeTrak successfully opened the TSD
(schedule database), but could not open the TSX (index) file.
This may be due to some disk error, or more likely, the TSX
file has been deleted to save disk space. Use the FILE-
UTILITIES-REINDEX function to build a new index for the
desired schedule.
--------------------------------------------------------------------
Page 80 SUPERVISOR OPTIONS30 October, 1991
Couldn't modify database... Probably indicates that the
schedule file is set as write-protected. Any changes you
have made will be discarded.
Drive .... not available... An attempt to access a disk
drive that is not available to TimeTrak. Pressing ENTER will
restore the program to that point immediately prior to the
error operation.
File already exists... You may not create two schedules with
the same name.
Invalid file name... TimeTrak expects all schedule names to
adhere to the rules required for DOS filenames. (Refer to
your DOS manual for more detail)
Invalid number of resources... TimeTrak allows between 1 and
999 resources per schedule. This error is displayed when an
invalid number is entered... typically 0 or some letters that
do not evaluate to a number.
Invalid slot size... TimeTrak allows between 1 and 99 units
per time slot.
e.g. 1 second, 30 minutes, 4 days
This error is displayed when an invalid number is entered...
typically 0 or letters that do not evaluate to a number.
Invalid unit... Only predefined units are available in
TimeTrak - i.e. multiples of Seconds, Minutes, Hours, Days
and Weeks.
Terminated by user... This message indicates that the
current operation was terminated by the user (pressing ESC).
--------------------------------------------------------------------
30 October, 1991SUPERVISOR OPTIONS Page 81
--------------------------------------------------------------------
THE EXTENDED CHARACTER SET
--------------------------------------------------------------------
123 { 124 | 125 } 126 ~
127 128 Ç 129 ü 130 é
131 â 132 ä 133 à 134 å
135 ç 136 ê 137 ë 138 è
139 ï 140 î 141 ì 142 Ä
143 Å 144 É 145 æ 146 Æ
147 ô 148 ö 149 ò 150 û
151 ù 152 ÿ 153 Ö 154 Ü
155 ¢ 156 £ 157 ¥ 158 ₧
159 ƒ 160 á 161 í 162 ó
163 ú 164 ñ 165 Ñ 166 ª
167 º 168 ¿ 169 ⌐ 170 ¬
171 ½ 172 ¼ 173 ¡ 174 «
175 » 176 + 177 + 178 +
179 | 180 | 181 + 182 |
183 + 184 + 185 | 186 |
187 + 188 + 189 + 190 +
191 + 192 + 193 - 194 -
195 | 196 - 197 + 198 +
199 | 200 + 201 + 202 -
203 - 204 | 205 - 206 +
207 - 208 + 209 - 210 +
211 + 212 + 213 + 214 +
215 + 216 + 217 + 218 +
219 + 220 + 221 + 222 +
223 + 224 α 225 ß 226 Γ
227 π 228 Σ 229 σ 230 µ
231 τ 232 Φ 233 Θ 234 Ω
235 δ 236 ∞ 237 φ 238 ε
239 ∩ 240 ≡ 241 ± 242 ≥
243 ≤ 244 ⌠ 245 ⌡ 246 ÷
247 ≈ 248 ° 249 ∙ 250 ·
251 √ 252 ⁿ 253 ² 254 ■
The characters above 127 are only available when laying out
windows or forms. They cannot be typed into text entry
fields.
To access characters that are not present on the keyboard,
hold either ALT key, while typing the character value on the
numeric keypad.
--------------------------------------------------------------------
Page 82 EXTENDED CHARACTER SET30 October, 1991
--------------------------------------------------------------------
INDEX
--------------------------------------------------------------------
Active split..............................................30
Alarm actions.............................................39
Alarm cancellation........................................42
Alarm errors..............................................40
Alarms................................................11, 38
Automatic display.........................................10
AutoTrak..............................................10, 25
BackSpace key.............................................13
Blank splits..........................................16, 33
Calendar...............................................9, 49
Calendar cursor...........................................49
Calendar events...........................................51
Cancelling a printout.....................................64
Cell contents.............................................26
Changing a diary entry....................................47
Changing an event.........................................36
Changing the active split.................................30
Character set listing.....................................82
Command line options......................................22
Compressed displays.......................................15
Compressing the display range.............................33
Config-Color..............................................74
Config-Options............................................72
Config-Printer............................................73
Config-Resource...........................................72
Config.sys............................................17, 76
Copying events............................................35
Creating a new event......................................34
Creating a new schedule...................................54
Ctrl+END key..............................................13
Ctrl+ENTER key............................................13
Ctrl+HOME key.............................................13
Ctrl+L key................................................58
Ctrl+N key................................................32
Ctrl+O key................................................72
Ctrl+P key................................................32
Ctrl+R key................................................72
Ctrl+W key (in File-New)..................................58
Ctrl+W key (in timesheet).................................67
Ctrl+Z key................................................66
Cursor position...........................................30
Cursor style..............................................78
Data fields in the timesheet..........................37, 58
Data form layout..........................................57
Date setting..............................................22
Default settings..........................................77
DEL key (in range setting)................................35
DEL key (in text).........................................13
Deleting a diary entry....................................47
Deleting an alarm.........................................43
Deleting an event.........................................36
Diary..................................................9, 46
--------------------------------------------------------------------
30 October, 1991 INDEX Page 83
--------------------------------------------------------------------
INDEX
--------------------------------------------------------------------
Disk requirements.........................................17
Display adapters..........................................21
Display menu..............................................68
DOS shell.................................................76
Duration of an event......................................34
Editing in past time......................................31
Ending TimeTrak.......................................23, 79
Entry order for new events............................34, 78
Environment space.........................................76
Environment variables.....................................76
Error Messages........................................14, 80
Event cursor..............................................10
Event duration............................................34
Events....................................................10
Expanding the display range...............................33
Extended moves........................................11, 27
F1 key....................................................14
F10 key...................................................23
F2 key....................................................26
F3 key............................................31, 47, 50
F5 key....................................................24
F6 key....................................................49
F7 key....................................................46
Field display.............................................37
Field names...............................................59
Fields in the data window.................................58
File operations...........................................53
File options..............................................27
File-Close................................................54
File-Create...............................................54
File-DOS..............................................64, 65
File-Exit.................................................65
File-Open.................................................53
File-Print................................................63
File-Replace..............................................53
File-Utilities............................................64
Floppy disk startup.......................................20
Floppy system performance.................................20
Function Feedback.........................................14
Glossary...................................................8
Graphics characters...................................58, 82
Hard disk startup.........................................20
Help......................................................14
Help files missing........................................75
Help guide screens........................................54
Ignoring the key search value.............................32
Information about the schedule............................25
INS key in text...........................................13
Installation..............................................17
Introduction...............................................7
Jump to a particular time.................................11
Jump to a specific date...................................29
--------------------------------------------------------------------
Page 84 INDEX 30 October, 1991
--------------------------------------------------------------------
INDEX
--------------------------------------------------------------------
Key fields................................................58
Key names.................................................59
Keyboard..................................................12
Keyboard speed........................................27, 78
Locate - example..........................................32
Locate menu...............................................70
Locating a specific value.................................31
Locating an event by content..............................31
Making a new schedule.....................................54
Menu bar..................................................10
Menu operation............................................23
Modifying an existing event...............................36
Monochrome palette........................................74
Mouse.....................................................11
Mouse speed...............................................78
Moving a week at a time...................................28
Moving alarms with an event...............................44
Moving an event...........................................36
Moving in the calendar....................................50
Moving in the diary.......................................47
Moving to a date..................................29, 48, 50
Moving within the timesheet...............................27
Multiple schedules................................10, 24, 30
Multiple Splits...........................................10
Network operation.........................................19
Network startup...........................................21
New event entry order.....................................34
New events................................................34
New schedule name.........................................54
Next... function..........................................28
Number of resources.......................................55
Odd display alignment.....................................24
Paper size................................................74
Path for schedule files...................................78
Previous week.............................................28
Print cancel..............................................64
Printer character set.....................................73
Printer configuration.....................................73
Printing..................................................63
Purging events............................................64
Reindexing................................................64
Reminders.................................................38
Repeating events..........................................35
Repeating the Locate function.............................32
Rescheduling strategy.....................................44
Resolution of schedule....................................55
Resource names............................................72
Resources..................................................9
Sample schedules...........................................8
Schedule definition........................................8
Schedule status...........................................25
Scroll Lock...........................................10, 30
--------------------------------------------------------------------
30 October, 1991 INDEX Page 85
--------------------------------------------------------------------
INDEX
--------------------------------------------------------------------
Scrolling speed...........................................33
Search repeat.............................................32
Searching for any event...................................32
Searching for event by content............................31
Security..................................................75
Setting environment values................................77
Setting field names.......................................59
Setting the alarm time....................................40
Setting the time range....................................34
Shift+digit...............................................28
Slot size.................................................55
Sound on/off..............................................79
SPACE bar in the diary....................................47
SPACE while setting time range........................30, 35
Split menu................................................66
Split-Close...............................................66
Split-Split...............................................66
Split-Window Position.....................................67
Split-Zoom................................................66
Splits.....................................................9
Starting TimeTrak.........................................20
Startup path..............................................75
Status information........................................14
Status line...............................................14
Supervisor options........................................75
System clock..............................................22
System shutdown.......................................23, 79
TAB key in calendar.......................................51
TAB key in timesheet..................................14, 25
Text entry................................................13
Tilde character...........................................58
Time Aligned..............................................10
Time bar..................................................10
Time notation.............................................15
Time setting..............................................22
Timesheet..............................................9, 24
Timeslots..............................................9, 56
TT_ACCESS.................................................77
TT_AUTODELAY..............................................78
TT_CONFIG.................................................78
TT_CURSOR.................................................78
TT_DBWINDOW...............................................78
TT_DOS....................................................78
TT_EDITPAST...............................................78
TT_KBSPEED................................................78
TT_MOUSE..................................................78
TT_PATH...................................................78
TT_PRESENT................................................78
TT_PRINTER................................................78
TT_SCROLL.................................................79
TT_SOUND..................................................79
Types of alarm............................................38
--------------------------------------------------------------------
Page 86 INDEX 30 October, 1991
--------------------------------------------------------------------
INDEX
--------------------------------------------------------------------
Underscore character......................................58
User data fields..........................................58
User data layout..........................................57
User preferences..........................................22
User privileges...........................................77
Warning messages..........................................14
Width of timeslots........................................33
Wildcards in filename.....................................53
--------------------------------------------------------------------
30 October, 1991 INDEX Page 87