World of Shareware - Software Farm 2/wosw_2.zip/wosw_2/GENERAL/CHKBOOK.ZIP/CB40HELP.TXT

Text File | 1991-04-01 | 16KB | 489 lines

Check Register Screen Help

The Check Register screen shows the transactions and
balance for the selected account.

The top line of the screen lists CheckBook commands.
These commands are used to tell CheckBook what to do.
To select a command, press the letter key that
corresponds to the highlighted letter in the command's
name.  For example, if you want to enter a check press
the <C> key.  Top row menu commands may be selected
when the capital letter in the command name is
highlighted.

The Highlight Bar indicates the current transaction for
use in editing or deleting transactions or printing
checks.

The cursor movement keys (Home, End, PgUp, PgDn, and
Left, Right, Up, and Down Arrow keys) may be used to
position the highlight bar and scroll the transactions
on the screen.

You can get help for each command by first selecting
the command and then pressing the Help <F10> key.
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Check Form Help

The Check Form is used to enter checks or debits.  Fill
in the form just as you would if you were writing the
check by hand.  When all the information is filled in,
press the <F1> function key to record the transaction
(save on disk).

When the cursor is in the check number or amount field,
it is positioned to the right most number location and
numbers are entered or deleted from this position.

The expense classification field is used to categorize
expenses into classes.  Use of this field is optional.
However, the software uses the entry in this field to
summarize expenses into classes which can be displayed
or printed.  The classification can be any combination
of letters or numbers that is meaningful to you.
Examples of classifications might be "Food", "House",
"CarGas", "Doctor", "Saving".

Each time a transaction is saved, a blank form with the
date and next check number is displayed.  If the
information displayed is not correct, move the cursor
to the field and change it.

The information from the previous transaction can be
duplicated onto the current check form by positioning
the cursor to the field(s) you wish to duplicate and
then pressing the <F2> function key.

To clear the check from the screen,  press the <ESCape>
key.
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Deposit Form Help

The Deposit Form is used to enter deposits or credits.
Fill in the form then press the <F1> function key to
record the transaction (save on disk).

The deposit number need not be entered unless you have
more than one deposit for a particular date. In which
case, a number must be entered.  The number can be
anything you wish.  You could enter '1' for the first
deposit, '2' for the second, and so on.

When the cursor is in the Deposit number or amount
field, it is positioned to the right most number
location and numbers are entered or deleted from this
position.

The Income classification field is used to categorize
income into classes.  Use of this field is optional.
However, the software uses the entry in this field to
summarize income into classes which can be displayed or
printed.  The income classification can be any
combination of letters or numbers that is meaningful to
you.  Examples of classifications might be "Salary",
"Pay", "Pay01", "Income", "Biznes".

Each time a deposit is saved, a blank form with the
date is displayed.  If the information displayed is not
correct, move the cursor to the field and change it.

The information from the previous transaction can be
duplicated onto the current deposit form by positioning
the cursor to the field(s) you wish to duplicate and
pressing the <F2> function key.

To clear Deposit Form from the screen, press the
<ESCape> key.
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Edit Command Help

The Edit Command is used to modify transactions that
were previously entered into the CheckBook.

To edit a transaction, position the highlight bar to
the transaction and select the Edit command by pressing
the <E> key.  When the transaction is displayed,
position the cursor to the field(s) you wish to change,
make the changes, then save the edited information by
pressing <F1> key.

The Date and Check/Deposit Number fields cannot be
changed.  If the information in these fields require
changes, the transaction must be deleted and the
correct information reentered.  A tip that will reduce
the key strokes required to change these fields is:

    1.  Use the edit key to display the transaction
    and then save the transaction by pressing the <F1>
    key.

    2.  Press the <DELete> key to delete the
    transaction.

    3.  Use the <F2> key to duplicate the information
    for each field.

    4. Position the cursor to the Date or Check /
    Deposit Number field and make the changes then
    press the <F1> key to save the changes.

To clear the Edit Form from the screen, press the
<ESCape> key.
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Delete Command Help

To delete a CheckBook transaction, position the
highlight bar to the transaction then press the
<DELete> key.  The message:

     "Are You Sure You Want To Delete Y/N?"

is displayed at the bottom of the screen.  If you press
the <Y>es key, the transaction highlighted will be
deleted.  If you press the <N>o key or the <ESCape>
key, the transaction will not be deleted and the delete
message will be cleared from the screen.
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Print Command Help

The Print Command is used to print a check or report.

Select the print option from the pull down print menu
by using the Up/Down Arrow key to highlight the option
then press the <ENTER> key.  If the <ESCape> is
pressed, the print menu is cleared from the screen.

After the print option is selected, a dialog box is
displayed in the center area of the screen prompting
you to:

            "Initialize Printer".

This means the paper in the printer should be
positioned to the top line and the printer should be
turned on.  When you are ready to begin printing, press
the <ENTER> key or press the <ESCape> key to return to
the print menu.  Once printing begins, it may be
suspended any time by pressing the <ESCape> key.
(printing may continue until the printer buffer
empties).

To print a check:

    1. Position the highlight bar to the transaction
    to be printed.

    2. Press the letter <P> to select the Print
    Command.

    3. Position the Highlight Bar to "Print Check
    Highlighted" on the pull down print menu then
    press the <ENTER> key.

Press the <ESCape> key to clear the Print Menu from the
screen.
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Reconcile Command Help

The Reconciliation Command is used to reconcile the
CheckBook balance to the bank balance.

The reconciliation procedure involves entering the
ending balance from the bank statement and marking the
cancelled transactions that have been cleared by the
bank.

Fill in the bank statement ending balance and press the
<F1> key to record the balance and continue with the
reconciliation process.

After the bank balance is entered, a dialog box will
appear showing the bank balance, outstanding
transactions amount, and unreconciled difference amount
as well as a message prompting you to:

        "Mark the cancelled transactions".

To mark a cancelled transaction, position the highlight
bar to the transaction and press the <X> key.  As you
mark the transactions, a <√> will appear next to the
transaction and the outstanding balance and the
unreconciled balance will be adjusted.  If you make an
error marking a transaction, use the <SPACE BAR> to
clear the mark.

After all cancelled transactions are marked, the
outstanding balance should be zero.  If not, press the
Help <F10> key for suggestions on steps to follow to
assist in the reconciliation process.
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Reconcile Command Help

The bank balance (adjusted for the outstanding
transactions) is greater then the Checkbook balance.

Follow the steps outlined below to find the difference:

    1. Verify that the bank statement ending balance
    was not entered for more than the actual amount;

    2. Review the cancelled deposits to verify that
    they were all marked and that a deposit was not
    entered for less than the amount processed by the
    bank;

    3. Review the checks that you marked to verify
    that a check that remains outstanding was not
    marked in error or that a check was not entered
    for more than the amount processed by the bank.
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Reconcile Command Help

The bank balance (adjusted for the outstanding
transactions) is less than the CheckBook balance.
Follow the steps outlined below to find the difference:

    1. Verify that the bank statement ending balance
    was not entered for less than the actual amount;

    2. Review the cancelled checks to verify that they
    were all marked and that a check was not entered
    for less than the amount processed by the bank;

    3. Review the deposits that you marked to verify
    that a deposit that remains outstanding was not
    marked in error or that a deposit was not entered
    for more than the amount processed by the bank.
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Reconcile Command Help



                   CONGRATULATIONS!



The CheckBook balance is reconciled to the bank
statement.
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Class Command Help

The Class Command is used to display the CheckBook
transactions by classification order.  When this
command is invoked the message:

             "DISPLAY BY CLASS"

will be displayed at the top of the Check Register.
While in the display by class mode, the following
options may be selected:

    1. Press the <F1> key to display transaction
    totals by classification.

    2. Press the <F2> function key to display a bar
    graph of transaction totals by classification.
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Account Command Help

The Account Window shows the accounts that have been
set up for the year you are working with.

To select an account, use the Up/Down Arrow key to
position the highlight bar to the desired account then
press the <ENTER> key.

The menu bar displayed at the top of the account window
lists the Account Commands that may be selected.  To
select a command, press the letter key corresponding to
the  highlighted letter in the command name.  For
example, if you want to add an account, press the <A>
key for the add command.

You can get help for each Account Window menu bar
command by selecting the command then pressing the Help
<F10> key.
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Account Form Help

The Account Form is used to add new accounts.

Fill in the account information on the form and press
the <F1> key to record the account (save on disk).

The Account Symbol can be any unique combination of
letters or numbers.  Transaction files are maintained
for each account by year and CheckBook uses the account
symbol as the first four characters in the disk file
name.

The Account Name is the name of the account.  It, along
with the Account Type (see below), appears on the Check
Register screen as well as all printed reports.  It can
be anything that is meaningful to you to describe the
account.  Examples of account names are "XYZ
BANK","MASTER CARD", "VISA CARD", "PETTY CASH".

The account type is used to further describe the
account.  Examples are "CHECKING", "SAVINGS", "CMA",
"ChargeCard", "Gas Card".

The Initial Balance is the balance for the account
prior to the first transaction entered to CheckBook.
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Account Edit Help

The Account Edit Command is used to modify account
information previously entered.

To edit account information, position the highlight bar
to the account then press the letter <E> key to select
the Edit command.  When the account information is
displayed, position the cursor to the field(s) you wish
to change, make the changes, then press the <F1> key to
record the changes (save on disk).

The Account Symbol cannot be changed.
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Account Delete Command Help

The Account Delete Command is used to delete an
account.

BE CAREFUL!  IF AN ACCOUNT IS DELETED, THE ACCOUNT AS
WELL AS ALL TRANSACTIONS FOR THE ACCOUNT WILL BE
DELETED.

To delete an account position the highlight bar to the
account and press the <DELete> key. The message:

     "Are You Sure You Want To Delete Account Y/N?"

will appear at the bottom of the screen.  If you press
the <Y>es key, the account highlighted will be deleted.
If you press the <N>o key or the <ESCape> key, the
account will not be deleted and the delete message will
be cleared from the screen.
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Account Year Command Help

The Account Year Command is used to enter the year you
wish to work with.

Enter the year you want and press the <F1> key.
CheckBook will retrieve any account information for the
year you entered and display it in the Account Window.
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Utilities Command Help

Select the desired utility from the pull down utility
menu by using the Up/Down Arrow Keys to highlight the
desired utility then press the <ENTER> key to select.

Press the <ESCape> key to clear the utility menu from
the screen.
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Class Totals Command Help

The Class Totals Window shows a summary of checks and
deposits by classification for the current CheckBook
year and totals for all classifications.

Use the cursor movement keys (HOME, END, PgUp, PgDn,
Up/Down Arrow) to scroll the screen if more than one
page of class totals exist.

To display Month Total for particular classification,
use the cursor movement keys to highlight the
classification then press the <ENTER> key.

To display a bar chart of the classification totals,
press the <F2> key.

To Clear the Class Totals Window from the screen, press
the <ESCape> key.
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Check Print Layout Form Help

The Check Print Layout Form is used to:

    1. Layout your check form.
    2. Select the pitch to use for printing checks.
    3. Designating printer control escape sequences
    for your printer.

Line and Column Numbers:

CheckBook uses a system of line and column numbers to
indicate where each field is located on the check.  A
standard sized personal check is approximately 6.0
inches wide and 2.75 inches long.

When printing checks, CheckBook prints 12 lines per
inch so there are 33 print lines (12 X 2.75) on a
standard check.  The number of print columns depends on
the print pitch you select.

The line and column number you enter for each field is
dependent on the size of your check, how you load
checks to your printer, and the print pitch you select.
Perhaps the best way to determine the line and column
numbers for the fields is by printing a check using
blank paper and adjusting the line and column numbers
until you are satisfied with the results.

Print Pitch:

You may select Pica <P>, Elite <E>, or Condensed <C>.
The Pica pitch prints 10 characters per inch, the Elite
pitch prints 12 characters per inch, and the Condensed
pitch prints 16.7 characters per inch.

Check Size:

Enter the width and length of your check in inches.
This information is used to determine the number of
blank lines to print after the last line is printed on
the check.

Printer Escape Sequence Control Codes:

Enter the escape sequence control codes for your
printer for Pica, Elite, and Condensed print pitches
and for Half-Line Feed.  These codes can be found in
your printer manual.

Separate each code with a back slash "\".  For example,

             \27\65\5\27\2.

Use the <F2> function key to use the default setting
for a field.  The default codes are for the IBM Pro
Printer mode.  Most printers either use or can emulate
this mode.

Use the <F1> key to save the Check Print Layout.
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Change Colors Help

You may change the foreground and background colors
CheckBook uses for displaying information.

To change a color, use the Up or Down Arrow key to
point to the item you wish to change.  Use the <TAB>
key to toggle the foreground or background.  Use the
<+> or <-> key to change the color.

You can select 16 foreground colors and 16 background
colors.  However, if the item flashes as you are
changing the background color, this means the color
adapter in your computer and the CheckBook software are
incompatible and you will only be able to use 7
background colors.

You may retrieve the default colors for any item by
pointing to the item and pressing the <F2> key.

Press the <F1> key to save your color changes.
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