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- Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
- Path: sparky!uunet!paladin.american.edu!auvm!RICEVM1.RICE.EDU!SCHAFER
- Organization: Networking & Computing Systems, Rice University
- Message-ID: <920910.091926.CDT.SCHAFER@ricevm1.rice.edu>
- Newsgroups: bit.listserv.ibm-hesc
- Date: Thu, 10 Sep 1992 09:19:26 CDT
- Sender: "IBM Higher Education Consortium" <IBM-HESC@PSUORVM.BITNET>
- From: "Richard A. Schafer" <SCHAFER@RICEVM1.RICE.EDU>
- Subject: Re: How do you manage per-copy orders?
- Comments: To: Multiple recipients of list IBM-HESC
- <IBM-HESC%PSUORVM.BITNET@ricevm1.rice.edu>
- In-Reply-To: Message of Thu, 10 Sep 1992 07:45:27 EST from <MERRICK@OHSTVMB>
- Lines: 46
-
- On Thu, 10 Sep 1992 07:45:27 EST Tom Merrick said:
- >With these HESC contracts, you get one copy of the media, manuals, etc.
- >So it is up to the university coordinator to copy/loan out the media, and
- >each system to purchase their own manuals via SLSS entries.
-
- Tom, *you* may get only a single copy. I get as many copies as licenses.
- Yes, I know that's not the way the HESC agreement reads, but it's
- reality, and Fred knows about it. For the RS/6000, where many times the
- software comes packaged with the machine, you essentially are forced into
- that kind of situation. And once the software is initially ordered, then
- you start getting updates. A few years ago, just before the RS/6000s were
- announced, IBM gave us 26 RTs on a grant for an educational engineering
- network we were building. (Lucky us, RTs :-) By the time the 26 copies
- of AIX, Fortran, Pascal, and (God help us) CADAM, CAEDS, and CATIA all
- showed up, I had an entire *room* full of manuals, diskettes, etc., packed
- almost literally into a 10x10x10 cube, 26 copies of everything. IBM told
- us they *couldn't* ship it any other way, even though we tried.
-
- And from then on, I would occasionally receive a box from IBM with
- 26 copies of this letter or that, as various pieces of the RTs went off
- marketing.
-
- The RS/6000s haven't been quite as bad, only because
-
- a) we don't have quite as many of them
- b) we don't have CADAM, etc., on them, which dramatically cuts down
- the numbers of manuals.
- c) they usually come preloaded with at least AIX
-
- We've worked with our branch office, and I think Fred has even talked to them
- about it, and everyone has come to the conclusion that we simply can't avoid
- getting the multiple copies of software on these machines.
-
- >The way we set it up was I would receive the material, check it out, and
- >notify each party that requested that software was in and they could pick
- >it up (very few sites actually do). The notification is done automatically
- >via E-mail, using the product number to search out who was actually
- >supposed to receive it.
-
- Yep, that's what we're planning on doing, too, as soon as we can sort out
- who really has a license for what. I have right now more copies of updates
- to some software than I can account for licenses, so I'm pretty sure my
- records are incomplete. But some sort of help from IBM here would
- definitely make our job (and their's, I think) easier.
-
- Richard
-