A Clearlook mail merge is always based on two different documents: the source document which contains the data being merged (such as names and addresses) and a merge format (called a transform in earlier versions of Clearlook) which contains the model or sample of the desired result. Information in the source document is marked and then merged into the datafields of the merge format. The result is a third document which contains a copy of the model document for each set of markings in the source document.
In this sample source document, each element of the name and address in the list below is marked with its own marking attribute In this case, five markings are used.: mr/mrs, first name, name, street, and city.
In the corresponding merge format, LETTER-2.CTX, the name and address ares picked up as five different datafields (numbers 420, 410, 400, 420, and 430 respectively). The ENV-2.CTX merge format is similar, but models an envelope rather than a letter.
To perform the sample mail merge, use the Tools | Merge function and select LETTER-2.CTX as the merge format. A new, unnamed document containing a complete copy of LETTER-2 for each name and address will be created. Text which is not marked in this source document, such as this descriptive text, will not appear in the new document.
Note that the ADDRESS1 example takes a different approach by using a single marking attributes for the entire name and address.
Mr. Mariano Abadias 100 Scotts Valley Drive Athens, CA 99203
Mr. John Gregory 50 Zachary Lane Orlando, FL 31100
Monsieur Guillaume Chully 2, rue du lac F-45300 Nice FRANCE
Herrn Gerhard Meister Dorfstrasse 31 D-80331 Munich GERMANY
Mr. Bill Doors 99 Gateway Drive Monopolis, WA 77999
Mrs. Dani
le Billings 25 West End Drive Minneapolis, MI 76001
Mrs. Cindy Belleneuve 123 North Royal Street Alexandria, VA 22331
(.txt)