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APPENDC.DOC
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1986-10-19
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.pl 66
APPENDIX C
Data File Diskette Set-up
Thσ nex⌠ ste≡ involve≤ settinτ u≡ datß disks«á Normall∙ ì
datßá disδá ruε iε drivσ B:«á Thσ exception≤ wil∞ bσá wherσá somσ ì
postinτá anΣá printinτá requirσ datß disk≤ iε drive≤á A║á anΣá B║ ì
simultaneously«á Wheε thi≤ i≤ required¼ aε appropriatσ messagσ i≤ ì
buil⌠á int∩ thσ systeφ t∩ advisσ yo⌡ wheε t∩á changσá disks«á Thσ ì
basic Data diskette requirements are as follows:
All Data diskettes should be preformatted.
1. General Ledger File Diskette
Transfe≥á thσá followinτ file≤ froφ thσ samplσ datß disδá a≤ ì
supplied. These can be modified later as required.
a. NM Company Name File
b. DATE File Containing 8 System Dates.
c. GL Sample General Ledger File.
d. GLF Numeric Formats File.
e. GLT General Ledger Tabs File.
f. GLREF General Ledger Account # Reference File.
g. GLH General Ledger Headings File.
h. GLS General Ledger Subheadings File.
2. Journal Files Diskette
Thi≤á mus⌠á bσ ß separatσ diskettσ froφ thσá Genera∞á Ledge≥ ì
Diskettσá above«á Thesσá file≤á wil∞ bσ createΣ b∙á thσá use≥á a≤ ì
required.
a. GLJO General Journal File.
b. GLCD Check DIsbursements File.
c. GLCS Cash Disbursment File.
d. GLCK Check Receipts File.
e. GLCR Cash Receipts File.
.paè Data File Diskette Set-up
3. Payroll File Diskette
Transfe≥ thσ followinτ file≤ froφ thσ samplσ file≤ diskette« ì
These can be modified later as required.
a. NM
b. DATE
c. GLF
d. GLT
e. EF Federal Withholding Tables.
f. ES California Withholding Tables.
g. EPC Payroll Cutoffs and Percentages.
h. EPT Payroll Check Printing Tabs.
The following files will be created when appropriate
programs are run.
i. EP Employee Master Information File.
j. TM Time Card File.
k. EDEP Federal 501 Deposit File.
4. Customer Receivables Files Diskette
Transfe≥á thσ followinτ file≤ froφ thσ samplσ datß diskette« ì
These can be modified later as required.
a. NM
b. DATE
c. GLF
d. GLT
Thσá followinτá file≤á wil∞á bσá createΣá wheεáá appropriatσ ì
programs are run.
e. Customer Master Information File.
5. Invoice Register (Order Entry) File Disketteè
Placσ thσ AR/A╨ runtimσ disδ iε drivσ A:«á Placσ thσ invoicσ ì
register disk in drive B:.
Typσá ctrl«á "Cóá (holΣá thσ contro∞ ke∙ dowε anΣá typσá thσ ì
letter C).
Type "CRUN2 INVENT". Creates INV (Invoice # File).
The system will prompt you to allow Invoice # set-up.
If you enter a "0", Invoices can be radomly numbered.
Iµ yo⌡ desirσ "ForceΣ Sequintialó Invoicσ numbers¼á typσá iε ì
the number of your first invoice.
Thσá systeφ wil∞ takσ carσ oµ thσ rest«á Othe≥ file≤ wil∞ bσ ì
created when appropriate programs are run.
a. IR Invoice Register (Order) File.
Data File Diskette Set-up
6. Vendor Payables File Diskette
This is as #4 a through d
e. VP Vendor Master Information File.
7. Purchase Order Register Diskette
Thi≤á i≤ thσ samσ a≤ #╡ bu⌠ d∩ CRUN▓ POEN╘ t∩á se⌠á Purchasσ ì
order numbers. Creates POE.
a. PR Purchase Order Register File.
8. Inventory / Finished Goods File Diskette
Thi≤á file¼á iµá unde≥á 5░ records¼á caε bσá placeΣá oεá thσ ì
custome≥ informatioε diskettσ t∩ speeΣ orde≥ entr∙ processing« Iµ ì
morσ item≤ arσ required¼ makσ ß seperatσ diskettσ anΣ includσ NM¼ ì
DATE, GLF, and GLT.
9. All Other Diskettes
Al∞á othe≥á diskette≤á excep⌠ thσ mailinτá lis⌠á file≤á wil∞ ìèrequire at least NM, DATE, GLF, and GLT.