home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
The World of Computer Software
/
World_Of_Computer_Software-02-387-Vol-3of3.iso
/
p
/
posys.zip
/
MANUAL.TXT
< prev
next >
Wrap
Text File
|
1992-03-05
|
20KB
|
573 lines
Purchase Order System
---------------------
Version 3.1
Copyright (C) 1987
(User-Supported)
Ronald Bryan Byxbe
4594 Providence Place
New Orleans, LA 70126
Forward
-------
Purchase Order System
---------------------
This Program was written under the "ShareWare" concept. You are free to
copy this program and share it with others. If you like the program and
find it useful you are asked to send a donation to the author and register
your copy. Upon receipt of the requested donation you will receive full
user support and any additional documentation that is needed to run the
system.
Ronald Byxbe makes no warranty of any kind, express or implied, and will
not be liable for any damages, whether direct, indirect, special, or
consequential arising from a failure of this program to operate in the
manner desired by the user, nor will be liable for any damage to data
or property which may be caused directly or indirectly by use of this
program.
To register your program send $45.00 to:
Ronald Bryan Byxbe
4594 Providence Place
New Orleans, LA 70126
=========================================================================
Mail to: Ronald Bryan Byxbe
4594 Providence Place
New Orleans, LA 70126
Program Name: (Purchase Order System)
Version No. 3.1
Amount $_________
Where did you get a copy of this program?
___________________________________________________________
Comments: ________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
Compatability
This Version of "Purchase Order System" is NOT compatible with older
versions(1.x - 2.x). Please remove all files from the older versions
BEFORE installing this version.
If you have any questions please contact Ron Byxbe (504) 283-1179.
Version 1.6 . Added 123 Style Menus
Version 2.0 . Corrected print bug in 1.6
Version 3.0 . Added Item Description File
. Added 3 decimal points to amounts
Version 3.1 . Added option to print Purchase Orders to Disk
Table of Contents
-----------------
0.0 Installation
0.1 Config.SYS
0.2 Ansi.SYS
0.3 Install Procedures
0.4 Program Execution
0.5 Data Files
0.6 Index Files
1.0 System Menu
1.1 Edit System
1.1.1 Change Company Name
1.1.2 Change Beginning P/O #
1.1.3 Change Printer Codes
1.2 Create New Data Files
1.3 Rebuild File Indexes
2.0 Vendor Menu
2.1 Create New Vendor Account
2.2 Edit Vendor Account
2.3 Delete Vendor Account
2.4 Browse Vendor Accounts
2.5 Print Vendor Master List
3.0 Item Description Menu
3.1 Create New Item Description
3.2 Edit Item Description
3.3 Delete Item Description
3.4 Browse Item Descriptions
3.5 Print Item Description Report
4.0 Purchases Menu
4.1 Enter Purchase Orders
4.2 Edit Purchase Orders
4.3 Print Purchase Orders
4.4 Print Purchase Orders to Disk
4.5 Finalize Purchase Orders
5.0 Maintenance Menu
5.1 View Purchase Transactions
5.2 Clear Purchases Received
5.3 Delete All Cleared
6.0 Reports Menu (Outstanding Purchases)
6.1 By Vendor Name
6.2 By Ship To Name
7.0 I/O Errors
0.0 Installation
------------------------------------------------------------------------
0.1 Config.SYS
You must have a Config.SYS file on you boot disk or in your
root directory if you have a hard disk. The Config.SYS file
must have the following commands:
FILES=20 (May be higher)
BUFFERS=20 (May be higher)
This file has been supplied on the Purchase Order Disk if you
wish to examine it.
0.2 Ansi.SYS
The file ANSI.SYS should also be part of your Config.SYS file.
The command is: Device=ANSI.SYS
0.3 Install Procedures
0.3.1 Floppy Disk
Make a backup copy of the Purchase Order Disk.
Format a blank diskette for a DATA Disk
0.3.2 Hard Disk
Copy the files to your hard disk.
0.4 Program Execution
0.4.1 Floppy Diskette Systems:
Modify your AUTOEXEC.BAT File to include the following command.
This will tell the program where to find its Overlay FIles.
SET PUROVR=A:
Place Program Disk in Drive A:
Place Data Disk in Drive B:
From Drive B: type A:PURCHASE <enter>
0.4.2 Hard Disk System:
Type Purchase <enter>
If you wish to run multiple data files in different subdirectories
you must place the following statements in your AUTOEXEC.BAT File.
PATH C:\PURCHASE <- name of your program directory
SET PUROVR=C:\PURCHASE <- location of Overlay FIles
Log on to your DATA subdirectory or diskette drive and type
PURCHASE <enter> NEW data files will then be created.
To use the Automatic Execution function simply press the F1 Key.
To turn it off Press the F1 Key again. Otherwise, place the cursor
bar over the desired option and press enter.
If this is the first installation of this system then the
Edit System menu will appear. See 1.1 Edit System.
0.5 Data Files
All necessary data files will be created upon execution
if they do not exist.
0.6 Index Files
An option is supplied on the System menu for Re-Indexing
Data Files.
1.0 System Menu
------------------------------------------------------------------------
1.1 Edit System
1.1.1 Change Company Name
This option allows you to change the name of your company.
Enter the corrected name and press <Page Down>.
1.1.2 Change Beginning Purchase Order Number
This option allows you to enter the beginning Purchase
Order Number for your company. Any number from 0 to
32767 is valid. When the P/O Number reaches 32767 it
is automatically reset to 1.
1.1.3 Change Printer Codes
This option is mandantory. You must tell the system
what codes are used to set your printer to condensed
print. You must also give to codes needed to cancel
condensed print. These codes can be found in your
printer reference manual. The condensed print codes
are for 15cpi (15 characters per inch). Most printers
will allow the 10cpi (10 characters per inch) to cancel
the condensed print mode. If your printer allows 15cpi
and 17cpi use the 15cpi codes. If you have a wide
carriage printer set these values to zero (0).
1.2 Create New Data Files
This option allows you to create new data files. Use this
command with caution. All data files will be deleted and
recreated and any existing data will be Destroyed. A flag
has been set to ask if you really want to do this. If so
respond by saying yes and the system will create new data
files. Otherwise, press <enter> and the system will return
to the Main Menu.
1.3 Rebuild Data File Indexes
This option is used to rebuild all data file indexes. You
may execute this option as often as you wish. If you feel
that the system is not finding Vendors that have been entered
into the system then execute this option.
2.0 Accounts Menu
------------------------------------------------------------------------
2.1 Create New Vendor Account
This option allows the user to create a new vendor account.
If the vendor exists an error will be generated stating that
the vendor number is already in the file. Issue a new vendor
number and rekey the vendor. Use the <enter> key or the
<Page Down> to enter the record. Use the <Esc> key to exit
without entering the vendor.
2.2 Edit Vendor Account
This option allows the user to change information about a
vendor. However, it does not allow you to change the vendor
number. To do this you must first delete the vendor and
and then re-enter him under a new number. Use the <F1> key
to select a particular vendor, the <Page Down> and <Page Up>
keys to step forward and backwards thru the file. Use the
<Esc> key to abort editing.
2.3 Delete Vendor Account
This option allows the user to delete vendor records from
the vendor file. Use the <F1> key to select a particular
vendor, the <Page Down> and <Page Up> keys to step forward
and backwards thru the file. To delete a vendor enter
the letter 'Y' and press <enter>.
HOWEVER, delete vendors with caution. If any transactions
are still outstanding in the transaction file they will
exist without a vendor header. It is best to wait for
an extended period of time before deleting a vendor from
the vendor file.
2.4 Browse Vendor Account
This option allows the user to browse through the vendor file
displaying the vendor number, vendor name, and vendor telephone
number. The <F1> key will allow the user to select a particular
vendor number to be displayed first. The <Page Down> and
<Page Up> keys allow forward and backward browsing. Use the
<Esc> key to exit the browse function.
2.5 Print Vendor Master List
This option allows the user to print a hard copy of all the
vendors in the vendor file. All information is printed.
The list is printed on 8 1/2" x 11" standard with paper.
3.0 Item Description Menu
------------------------------------------------------------------------
3.1 Create New Item Description
This option allows the user to create a new Item Description.
If the Item exists an error will be generated stating that
the Item number is already in the file. Issue a new Item
number and rekey the Item. Use the <enter> key or the
<Page Down> to enter the record. Use the <Esc> key to exit
without entering the Item Description.
3.2 Edit Item Description
This option allows the user to change information about an
Item. However, it does not allow you to change the Item
number. To do this you must first delete the Item and
and then re-enter it under a new number. Use the <F1> key
to select a particular Item, the <Page Down> and <Page Up>
keys to step forward and backwards thru the file. Use the
<Esc> key to abort editing.
3.3 Delete Item Description
This option allows the user to delete Item records from
the Item file. Use the <F1> key to select a particular
Item, the <Page Down> and <Page Up> keys to step forward
and backwards thru the file. To delete an Item enter
the letter 'Y' and press <enter>.
3.4 Browse Item Description
This option allows the user to browse through the Item file
displaying all information in the Item Description File.
The <F1> key will allow the user to select a particular
Item number to be displayed first. The <Page Down> and
<Page Up> keys allow forward and backward browsing. Use the
<Esc> key to exit the browse function.
3.5 Print Item Description Report
This option allows the user to print a hard copy of all the
Items in the Item file. All information is printed.
The list is printed on 8 1/2" x 11" standard with paper.
4.0 Purchases Menu
------------------------------------------------------------------------
4.1 Enter Purchase orders
Use this option to enter all purchase orders. Purchase orders
can be entered at any time. You may exit the program, return
and continue at a later time.
If a Vendor Code has been entered that does not exist in the
vendor master file and error will occur. You can either
EXIT and create the vendor account or press the space bar
and re-enter the Vendor Code.
The Item information will be automatically entered if you
have created an Item Description for the Item Number that
you enter.
4.2 Edit Purchase orders
Use this option to make changes to purchase orders. You must
make all changes before executing the finalize command.
Use the <F1> key to select a particular purchase order.
4.3 Print Purchase Orders
Use this option to print purchase orders. Purchase orders
are printed on plain 8 1/2" x 11" paper. If a mistake
is made you can reprint the purchase orders before you
finalize them to the transaction file.
4.4 Print Purchase Orders to Disk
Use this option to print Purchases Orders to Disk.
The system will ask for a File Name. Enter any VALID
File Name up to 14 characters.
Example: ORDERS.TXT or ORDERS.ORD or A:ORDERS
Caution: Be sure not to give a name of an existing file.
If you do the system will write over it.
4.5 Finalize Purchase Orders
You MUST execute this option after you have printed the purchase
orders. This option will post all purchase order transactions
to the transaction file. After the finalize is complete the
system will reset the purchase order file to null. (Empty).
5.0 Maintenance Menu
------------------------------------------------------------------------
5.1 View Purchase Transactions
This option allows the user to browse through the purchase
orders that have been sent out.
Keys: F1 Used to Find a particular Purchase Order
F2 Used to see the Status of the Purchase Order
Page Up Used to Step back one Purchase Order
Page Down Used to Step forward one Purchase Order
ESC Used to Exit
5.2 Clear/UnClear Purchases Received
This option is used to clear the purchase transactions once
the item has been received.
The transaction will appear on the screen. To browse simply
press the ENTER key and the next transaction for that Purchase
Order will appear on the screen.
Information is given as to the status of the transaction. It
will display 'OPEN' or 'CLEARED'. Open means that the Purchase
transaction is still outstanding. Cleared means that it has
been received.
To clear a transaction press the F9 Key. This key will also
UNCLEAR a transaction that has been previously cleared.
The sounding of the BELL means that there are no more transactions
for this Purchase Order.
Keys: F1 Used to Find a particular Purchase Order
Page Up Used to Step back one Purchase Order
Page Down Used to Step forward one Purchase Order
ESC Used to Exit
F9 Used to CLEAR/UNCLEAR a transaction
Enter Used to step forward one transaction
5.3 Delete All Cleared
This option is used to delete all Purchase Orders that
have been received and cleared. The system will ask you
a date. Enter the date in which you wish all prior Purchases
deleted. Example: If you wanted to delete all Purchases
prior to January 1, 1987 then enter 01/01/87. This would
delete all transactions up to and including December 31, 1986.
Once a Purchase Order has been deleted it is gone forever.
6.0 Reports Menu
------------------------------------------------------------------------
6.1 Print OutStanding Purchases By Vendor Name
This option will print outstanding purchase transactions by
Vendor Name.
6.2 Print OutStanding Purchases by Ship To Name
This option will print cleared purchase transactions by
the Person Shipped To.
* You can terminate printing at any time by pressing any key.
7.0 I/O Errors
------------------------------------------------------------------------
I/O Error 01 = File does not Exist.
Check to see if all files are on the disk. If not copy them
from the master disk.
I/O Error 153 = Unexpected end-of-file.
You have either filled up the disk or you have a bad sector
on the disk. If you are using a diskette then format a new
diskette and copy all the files to the new diskette.
** Use the COPY command - not DISKCOPY
I/O Error 241 = Directory is full.
You have too many files in the disk directory.
I/O Error 242 = Disk write error. Disk is full.
I/O Error 243 = Too many files open.
You have too many files open. Check you BOOT disk and be
sure you have a CONFIG.SYS file. This file should have
the following statements:
FILES=20
BUFFERS=20
If this file does not exist then create it using any text
processor. Place it on your BOOT disk and then REBOOT the
computer.
RUN-TIME ERRORS.
Run-time Error 240 = Overlay file not found.
Check the disk and make sure that the file PURCHASE.000
is on the disk. If not copy it from your diskette.