The World of Computer Software/World_Of_Computer_Software-02-387-Vol-3of3.iso/f/fs_rmv30.zip/RMEXEZIP.EXE/RMANUAL2.DOC

Text File | 1992-05-31 | 12KB | 332 lines

              INTRODUCTION TO THE RECIPE MANAGEMENT SOFTWARE


    This software provides four management tools for the Food Service
    Professional

    1. Maintains a complete recipe file and cataloging system.
    2. Provides instant and current costing of recipes.
    3. Adjusts yields of recipes both upward and downward.
    4. Is a resource for weight and measure conversion of many food products.

    Good News: You do not have to use someone else's recipes; you can input
    your own recipes in your own style.

    Bad News: You must input your own recipes and this can be a long process.

    Good News: After a recipe has been inputted you can access it and make
    changes, adjust the yield; cost the recipe and or print it.

    Good News: Because a recipe can be costed in just moments you can cost
    special event menus in just minutes and pre costing daily specials is
    now a snap.

    Good News: Leftovers can be all but eliminated by using the Yield
    Adjustment option. You can prepare 37 orders: you don't have to prep 50.

    Good News: If you want to know how many stalks of celery it takes to
    yield 3 cups of chopped celery you don't have to look in 10 resource
    books.


    SET SOME GOALS:

    It is a whole lot easier to accomplish a goal of inputting two recipes
    per day than tackling the task of entering two hundred recipes.

    Start by entering only those recipes that you use most often.

    Enter your batch recipes for dressings and sauces first so they can then
    be added to other recipes that call for a batch recipe as an ingredient.

    Involve key Management and Kitchen personnel in the entry of recipes not
    clerical people. The Chef will be the primary recipient of the recipes,
    costings and yield adjustments. S/he will catch most of the errors during
    entry and will gain the most from this close association with each recipe.
    S/he will also become very familiar with the software and thereby utilize
    it to its full potential.


    PAPER IS CHEAP:

    Use the software to print new yields for recipes when needed.



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    DELETE/RECALL RECORD :
    Move cursor to record you wish to delete.
    Press <Del> key. Top left screen shows *DELETED*
    If record has been deleted in error. Press <Del> key again to RECALL
    record.

    PACK/REINDEX FILE :
    Press <F4> key if you have deleted a record and you want it removed
    permanently from file. This may take a few minutes if your file is long.

    ADD NEW RECORD:
    Press <F5> to add a record. A prompt appears in upper left screen
    "Add a Record (Y/N)" Selecting "Y" starts the process.
    Adding a Recipe: assigns a new code number automatically.

    PRINT/OPTIONS:
    Press <F6> to view and select the options available to the operator for
    printing the entire file or portions of the file.

    THE RECIPE FILE:
    Recipes stored and used by this software are usually presented to the
    user in three sections; because of the way the data is stored and
    because most recipes can not be viewed on one screen anyway.

    RECIPE HEADING contains title, category, code number, yield etc.

    RECIPE INGREDIENTS contain a list of ingredients, units of measure and
    amounts.

    METHOD INSTRUCTIONS is a word processor with which the user can design
    and list all assembly/cooking instructions plus any other message
    necessary.


    OPENING SCREEN OF RECIPE FILE

    If there is data in the file you will see all the data listed about the
    Recipe Headings. This information is shown to you sorted by Recipe name
    alphabetically. Each horizontal line is a single Recipe Heading.

    From this screen you can ADD, EDIT, DELETE, AND PRINT any section of the
    recipe. This opening screen serves two purposes:
    The first is to locate the recipe you wish to find.
    The second is to perform any necessary functions on the recipe heading.

    LOCATING THE RECIPE:

    SORTING OPTIONS:
         1. Recipe Titles in Alpha sequence.
         2. Recipe Category with Recipe Titles in Alpha sequence.
         3. Recipe code numbers in numeric sequence.
    PRESS <F3> to display a window with the three sort orders listed then
    select the one you prefer.


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    METHOD INSTRUCTIONS:

    The window for Method Instructions is nothing more than a word processor.
    You use the same sort of keys for moving around the screen and you
    design the format that best serves your purpose.
    The Recipe Header Screen is the first screen you enter from the main
    menu. We talked about locating, adding and moving around the file in the
    ADD RECIPE Help screen.


    EDITS TO RECIPE HEADER:

    When ever you see "BROWSE MODE" at the top of the screen you can move
    around anywhere in the file. To Make CHANGES OR EDITS to a FIELD such as
    "yield" you move the cursor to yield and PRESS ENTER; this switches you
    from BROWSE MODE to EDIT MODE. While in EDIT MODE you can type over
    existing data.

    EDITS TO THE INGREDIENT SECTION:

    FIRST locate the cursor on the recipe you want in the header screen
    THEN PRESS <F7>. This will open another "BROWSE MODE" screen listing
    the ingredients.
    Follow the same procedures outlined above.

    EDITS TO THE METHOD INSTRUCTIONS SECTION:

    FIRST locate the cursor on the recipe you want in the header screen
    THEN PRESS <F8>. This will open the word processing window showing the
    method. You can then delete, type over or add to the document.
    About the only thing you can-not do is block moves.
    NOTE: you can view additional ingredients while editing the method
    instructions by saving the method, then panning down the ingredients,
    then opening the method again by pressing <F10>.


    PRINT OPTIONS:

    While in the Recipe Header Screen you can print out two reports by
    FIRST PRESSING <F6>.

    1. Print a list of all Recipe Titles by Category. This list is like
    having an index of all your recipes.

    2. Print a complete Recipe (Header, Ingredient and Method).


    RECIPE COSTING:

    The operator has the option to cost a single recipe or to direct the
    software to re cost all recipes in the file. Both of these options also
    allow the operator to print out the results if s/he chooses.

    If you select the single recipe option you will be presented with a
    window that allows you to SEEK the recipe you wish costed.

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    If your hard drive is called "C" and the directory in which the data
    files for the inventory software is called "INV" ... THEN enter the
    following.
                      C:\INV\

    Select # 2.    There are two numbering parameters you need to set; the
    conversion file data and the recipe file categories. Read the help
    window for Conversion file prior to making changes as you may not have
    to change anything.

    The sample data loaded in this file will give you an idea of how the
    master files functions. Each category has a six character (or less)
    code name and a range of numbers assigned for that category. As each
    new recipe is added to the file the software assigns a new number. The
    whole idea is to provide good organization to numbering and to assure
    that there is no duplicate numbers.

    Edits can be made to existing names and numbers.
    New starting numbers should be assigned for each category.
    Any existing names and numbers not being used by you should be spaced
    out. Batch Recipes are assigned numbers in the (9000) series you need
    to name this section for your batch recipes.

    SORT AND BACKUP:
    SORTING or INDEXING
    The indexing of a data file is required initially so that the software
    can find records instantly. As part of this procedure the software also
    PACKS the data file (Removes records marked for deletion).

    Under normal operation when a record is added or deleted the indexes are
    updated automatically however; occasionally there are factors that will
    disrupt this process. When the software can not find a record and you
    know that it has been entered you should move to this menu and re index
    the file.

    BACKUP or SAVING DATA FILES TO ALTERNATE DISK

    Everybody who has had their Hard disk crash and lost a lot of data
    because no backups were made on a regular basis ALWAYS MAKE BACKUPS
    afterwards. The operator must tell the software the SOURCE and the TARGET
    disk if the backup is to be made successfully. By default the Source is
    the "C" drive and "A" is the Target.


    RESOURCE FILE:

    This file has over two hundred products and their measurement equivalents
    which have been obtained from several sources. The data in this file is
    used to determine the cost factor when costing a recipe. In addition an
    operator can use this file as a resource for any function which might
    require measurement equivalents.




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      Some of these messages will help you correct the problem that exists
      while others will help us solve the problem. In either case you should
      make a note of the message or "better" press the Ptr/Scr key and print
      a hard copy of the screen. On older models you will have to press and
      hold down the Shift key and then press the Ptr/Scr key.

      ERRORS THAT YOU CAN HANDLE:

      FIELD NUMERIC OVERFLOW; you have tried to enter a number that is to
      large.
         Solution; try entering two numbers that equal the large number.

      INDEX FILE CORRUPTED; one of the index files on your disk has been
      corrupted by a bad sector, a power failure or surge or some other
      mysterious reason.
         Solution # 1. Go to the Sort & index section and reindex all the
         files.
         Solution # 2. If above did not cure the problem return to DOS and
         type  DEL *.NTX   <ENTER>
         This deletes all the index files; return to the program and reindex
         all the files. If the same error exists ... call us.

      RUN ERROR;  This may occur when you are backing up your data files.
      The program can not find the following DOS programs to process the
      backup COMMAND.COM or BACKUP.COM.
         Solution: Copy these files to the INV sub directory or consult
         your DOS manual about setting a "PATH" in your AUTOEXEC.BAT file.

      PRINT ERROR; Will occur when you attempt to send a list or report to
      the printer. There is a failure of the computer to communicate with
      the printer.
         Solution: Check the following; is printer on, is the lid closed,
         is the on line key on, is there paper in the printer, are all the
         cables attached firmly.

      OPEN ERROR; The program attempted to open a data or index file and
      could not find it in the current sub directory.
         Solution: print a directory of the files.
         Press and hold down the Ctl key ... then press the P key
            (This will turn on your printer)
          type   DIR *.DB?/W    <ENTER>
          Compare with the following list.

       CONVERT.DBF     FOODLIST.DBF   RMASTER.DBF   RECIPE.DBF
       RHELP.DBF       RHELP.DBT      FOODLIST.DBT

          type   DIR *.NTX/W    <ENTER>
          Compare with the following list.

       CCAT.NTX        CCODE.NTX    CNAME.NTX     RCAT.NTX      RCODE.NTX
       RHELP_NO.NTX    RNAME.NTX    RNUM.NTX

          Press and hold down the Ctl key ... then press the P key
             (This will turn off your printer)

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