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1992-10-08
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Status LinesWML has two status lines, at the top & bottom of the
screen. At the top is the title of the programme and the WML file you
have open (if any). At the bottom of the screen is a bar which looks like
this:~~|Total│Selected│Bad/Omit│Pack│Index│01-01-1980|~~ From left
to right the items are:~
1. Total records in the open file~
2. Total records selected for printing~
3. Total records bad or excluded from mailings~
4. The word |Pack| if there are entries to be erased~
5. Selected indexing method (name, company, address, or zip).~
6. To-day's date (so far as the computer knows). If you have a filter
chosen, this will be replaced with "|Filter|" followed by "|Sel|" for
Selected records only, "|Del|" for Deleted records only, or "|SelDel|"
for both. If the filter message is |bright| the selection is
unchanged, otherwise changes have occured. For example, you have set
the filter to Selected Only then cleared the selection status of a
record. The filter message would change to dim since the filter is no
longer accurate.
Order of PrintingTo control the order in which entries are printed please
refer to the Indexing section (below).
Menu UsageThere are two ways to choose a function:~~1. Use the arrow keys
(right, left, up, down) to highlight the item you want then press
|─┘Enter|, or~~2. Press the highlighted letter of the menu item you
want.~~For example, you can press |F| then |x| to exit WML, or highlight
|File| then press the down arrow and highlight |Exit| then press
|─┘Enter|.
Laser Printer FontsFonts are different styles of type your printer can
produce (e.g., Helvetica and Roman are two common fonts). Your laser
printer has one or more of the following types of fonts:~~∙ Resident fonts~∙
Cartridge fonts~∙ Soft fonts~~ |Resident fonts| are permanently stored in
your printer's memory to be used at any time. |Cartridge fonts| are also a
type of memory, available for use at any time. |Soft fonts| are stored on
disk and downloaded (sent) to the printer as needed.~~|NOTES|~~Envelopes use
|landscape| fonts (soft fonts ending in .SFL), everything else uses
|portrait| fonts (soft fonts ending in .SFP).~~Soft fonts |must| end in SFL
or SFP. If you have PCL soft fonts with different extensions (such as USP),
just rename them to SFP or SFL as appropriate. SFP and SFL are the most
common extensions, meaning |S|oft |F|ont |P|ortrait and |S|oft |F|ont
|L|andscape.
Postal Bar CodesPostal bar codes are printed automatically at the bottom of
every envelope which has a zip code if WML finds the font |MAILCODE.SFL| in
its directory. This font is provided with registration. The public domain
font MAILCODE.SFP can be converted to SFL and used with WML. ~~|NOTES|~~The
font must have characters |0| through |9| defined plus the |>| (greater-than)
and |<| (less-than) sign for the beginning and end code, respectively.
FileThis menu of options works with the files stored on your disk.~~While
under the File menu, just highlight your selection then press |═╛Enter|
or press the highlighted letter shown.
NewCreates a new mailing list file.
OpenOpens an existing file (i.e., one which you have previously created).
After you choose this option you will be shown a menu of files from which
to choose. Highlight your choice and press ─┘Enter.
CloseCloses the file currently in use. Use Close to erase the opened
file from disk or if you will be leaving the computer unattended for a
while and want all of your information saved to disk.~~|NOTES|~~File
headers are written only when files are closed, so if your computer
loses power while a file is open you will have to use the Re-index
option to fix things.
DeletePermanently erase a file from disk. This function is equivalent to
the DOS |del| or |erase| commands. Erasing a file frees up disk
space.~~|NOTES|~~If you accidentally erase a file, you |may| be able to
recover it with QU or some other 'undelete' utility. For the most part,
however, once a file is erased it's gone.
Back-upMakes a back-up copy of your data files. You must have a formatted
floppy disk ready. You can use the same back-up disk over and over again (the
new copy will over-write the old one), but it may be a good idea to alternate
at least three back-up copies.~~|NOTES|~~Use a rotating back-up scheme.~~When
the work you've done since your last back-up becomes too much to lose, it's
time to make another back-up.~~See Preferences Back-up for information on
selecting a back-up method.
RestoreRestores data files from a back-up copy. This is useful if your
data files become damaged or are accidentally
erased.~~|CAUTION|~~Restoring data files |erases| any data files of the
same name which exist. If you need to restore a single file, do so
manually from the DOS prompt.
Format FloppiesWML first tries to find WFF.EXE in your DOS search path. If
found, What Floppy Format? is run; otherwise, you will be asked to specify a
drive and the DOS FORMAT command will be used.~~|CAUTION|~~Formatting
completely erases any information which may be on a disk.~~|NOTES|~~Your DOS
|path| must point to |format.com| (which is probably in your DOS directory).
If it does not you will see 'Bad command or file name' flash on your screen
and disks will not be formatted.~~No parameters are passed to FORMAT -- your
drive's highest density will be used.
Re-indexRebuilds index files when they are damaged, such as after a power
outage. If some of your entries mysteriously disappear or are displaying
out of order, try re-indexing.
PackThe Pack option removes records from the file which have been marked for
deletion. Until a file is packed, "deleted" entries remain on file (which
allows you to change your mind about deleting them, if necessary).
ImportAllows files from other software to be read into a WML mailing
list. Imported information is added to the open mail file.
ASCII FilesThis is a text file, such as created by editors like |edlin|
or |qedit|.~~To import an ASCII file into What Mailing List? it must be in
the following format:~~|√| One record per line~|√| Fields separated by
commas~~|√| 8 fields: First, Last, Company, Address_1, Address_2, City,
State, and Zip.
WML 1.x FilesYou can import records from files created with version 1.x
of What Mailing List? Once you choose this, you will be presented with a
list of DBF files in the current directory and then have the option of
importing all records or just the records selected for printing.
WML 2.x FilesYou can import records from other WML files, in effect
consolidating two files into one. You will be presented with a list of
files in the current directory from which to choose.
Other dBase FilesYou can import records from other dBase DBF files. Once
you choose this and enter the name of the file, you will see a list of
fields in the file so that you can define how it will be
imported.~~|NOTES|~~|This feature is not fully operational yet.|
ExportAllows information from WML to be saved in a different file format so
that it may be accessed by other programmes.
ASCII FileAn ASCII text file is usable by most word processors, text editors
(including edlin), etc. If you aren't sure what format another person will
need, use ASCII.~~ASCII files are read and written in the following
format:~~|√| One record per line~|√| Fields separated by commas
WordPerfectAllows What Mailing List? information to be used with
WordPerfect's merge function. An ASCII file will be created which contains
the necessary WordPerfect control codes.~~|NOTES|~~From within WordPerfect
press |«Ctrl»-«F5» T R| (DOS |T|ext File |R|etrieve CR/LF to [HRt]).
Microsoft WordCreates a mail merge file of your What Mailing List? data for
use with Microsoft's Word word processor. An ASCII file will be created which
contains the header information necessary for Word.
Ventura Publisher ASCIICreates an ASCII file with one field per line and a
blank line between fields. Each line contains a tag name preceding the field.
For example, an entry might look like this:~~|@NAME = Acme Tools,
Inc.|~|@ADDRESS = 123 Anywhere Street|~|@ADDRESS = Suite 140|~|@CITY =
Sometown|~(etc.)
Select / QueryThe Select option brings up a second pull-down menu under the
main menu ── use it the same way. Records must be selected to be included in
any print-out. |Only selected records will print.| You can select or clear all
records, records by group, status, or individually. This menu also has an
option to perform actions on the selected records, such as define groups and
flag for deletion.
(Select or Clear)Most of the Select Menu's main options have two
sub-options ── Select records for printing and Clear records (don't
print).~~|Select| marks each record to be included in any print-outs.
Records which you Select are |added| to those already selected. For
example, you could clear all records, then mark records in your Christmas
List group then mark records in your Friends group.~~|Clear| is the
opposite of 'Select.' Clearing a record means that it will no longer be
included in any print-outs (until it is Selected again).
AllSelect or Clear all of the entries on file.
GroupSelect or Clear entries according to group definitions. The Group
window will open so you can select the group(s) you would like to select.
DateSelect or Clear any entries which have never been printed (Times
Mailed is zero) or entries which were mailed on a particular date.
CitySelect or clear records based on the City of the addressee.
StateSelect or clear records based on the State or Province of the
addressee.
ZipSelect or clear records based on the Zip/Postal code of the addressee.
PhraseSelect or clear records based on a phrase in the comments.
IndividualSelect or Clear records on an individual basis. Under this menu
are three options ── Entire list, Only selected entries, and Only deleted
entries. "Entire List" will let you choose from all records in the mailing
list. "Only Selected" will present only those records which are currently
selected. "Only Deleted" will let you review the records marked for deletion.
After you choose one of these options a window will open showing the records.
You can move throught the list using arrow keys, PgUp/PgDn, etc. and press
─┘Enter to toggle the records selection on and off.
ActionsThis menu lets you perform actions on the entries which are selected
for printing.~~Note on Deleting ═ Records marked for deletion will |not| be
removed from the file until it is packed (see |File/Pack| above).
PrintThis is where you print labels, envelopes, or a group list.
Group ListPrint a list of the groups defined on blank paper.~~ The groups you
define are common to all mailing lists.
Phone BookPrint a phone book containing the selected entries. The phone book
can be printed on a laser or dot matrix printer. You will be asked for two
font selections ── one for titles (the header and footer of each page) and a
second font for the entries.~~Fonts should be no more than 10cpi or 12 points;
12 to 17cpi mono-spaced (fixed) fonts are recommended.~~Use of proportional
fonts will cause the index at the top of each page to "float."
Laser EnvelopesPrint selected records on envelopes on your laser
printer.~~|NOTES|~Records must be Selected before they can be printed.~~If
the MailCode.SFL soft font is in the WML directory it will automatically be
used to print a postal bar code at the bottom of the envelope.
Laser LabelsPrint selected records on laser labels (8½x11-inch sheet of
labels). A window will open for you to define the size of the labels.
Continuous LabelsPrint selected records on the type of label shown on the
menu. The label types you wish to print upon are chosen on the
Preferences/Labels screen.~~|═| Records must be selected before they will
print.
ExitChoose this to end WML and return to DOS.
Data EntryThis menu provides the means for you to enter and change information
in your mailing lists and group list.
NamesUse this to add new entries to a mailing list file or to change existing
entries. Each screen contains one entry (like a single Rolodex
card).~~|SPECIAL FUNCTIONS|~~At any point pressing |F2| will display a list of
entries on file. You can scroll through this list and choose an entry. ~~At
any point pressing |F3| will display the list of Groups you have defined,
showing the ones to which the current entry belongs (if any). You may then
select & clear groups as apply to the entry. Notice that the word |Group|
under the F3 key (near the bottom of the screen) shows up dim (grey) if there
are no groups defined for the displayed entry and bright (yellow or bright
white) if groups are defined.~~While on the State/Province field pressing |F1|
will display a list of States & Provinces from which you may choose and the
mailing abbreviation for that state will be inserted into the record.~~When
you enter a zip or postal code the State/Province for that code will
automatically be inserted.~~Abbreviations may be used in the City and Comments
fields.~~At any time pressing the |«Alt»| key will bring up the list of
toggles (displayed at the top right of the window). Choosing an item will
toggle it on & off. Alternately you may use a mouse to click on the
toggles.~~|NOTES|~~You don't have to set the Number of Times Mailed or Last
Mail Date fields ── these are automatically maintained by the computer, but
you can change them if necessary.~~Phone numbers and comments appear only on
screen, |not| on labels or envelopes.
GroupsYou can add or change up to 255 group descriptions that apply to your
mailing lists. Once you define groups you can use the «F3» key while on the
Names screen to identify the groups to which an entry belongs.
AbbreviationsThis screen lets you define abbreviations which you can use
while entering mailing information. For example, if you have a lot of entries
which had the comment, 'Credit Rating: xx' you could set an abbreviation of
CRG (or whatever) to expand to 'Credit Rating: '. Then you just type 'CRG
B+'. Abbreviations are used in the City and Comment fields.
IndexingThis menu lets you choose how you would like the mailing list to be
ordered for displaying and printing. There are four index options and two
filter options, separated by a solid line. The setting you choose on this
menu is shown at the bottom of the screen (next to the date on the status
line) and affects all output to screen or printer.~~|OPTIONS|~~ |N|ame
sorts the list alphabetically according to Surname plus First Name plus a
portion of the Company name~~|C|ompany sorts the list alphabetically
according to Company name plus Surname~~|A|ddress sorts according to the
first address line part of the name~~|Z|ip sorts according to the
Zip/Postal code plus part of the name~~|FILTERS|~~|Selected| displays only
the records selected for printing (like a dBase SET FILTER TO)~~|Deleted|
displays only the records marked for deletion (set filter to
deleted())~~Selecing both filters will give you Selected |and| Deleted
records.
FiltersThis is a bit like a filter on a camera in that it affects what
you see. You can filter selected or deleted records or both.~~|Selected
filter| will show you those records which are selected for printing,
filtering those which are not~~|Deleted filter| will show you those
records which are marked for deletion, filtering those which are not
PreferencesThis menu determines the overall operation of WML. ~~√ Use
|Address| to set your return address.~√ Use |Printers| to define your
printers~√ Use |Labels| to define the types of labels you will be using
~~|═ You will not be able to print anything until you define at least
one printer.|
AddressAllows you to set up to two return addresses for printing on
envelopes.
Back-upAllows you to set the method you would like to use when backing-up
your data files. You can simply use DOS' COPY or you can use ARJ, LHArc,
or PKZip compression, providing you have the compression software available
in your DOS path.~~Compression software will typically pack 2-10 times the
information in the same space. So even when you have a megabyte of data for
WML, it will still fit on a single 360k floppy disk.~~|NOTES|~~ARJ requires a
large amount of free RAM to run under WML, however, only ARJ allows you to
use more than one disk for back-up which makes it an otherwise ideal
choice...
CountryThis defines the countries for which you will be entering addresses.
U.S.Use this setting if your mailings will |only| be to U.S. addresses. This
setting...~√ Displays date in mm/dd/yy format~√ Uses 2 capital letters for
state~√ Uses (###) ###-#### for phone no.~√ Uses #####-#### zip codes~~You may
change this setting at any time ── it will only change the way information is
entered and displayed.
CanadaUse this setting for Canadian addresses. This setting...~~√ Displays
date in dd-mm-yy format~√ Allows 15 spaces for Province~√ Uses (###) ###-####
for phone no.~√ Allows 7 spaces for postal codes~~You may change this setting
at any time ── it will only change the way information is entered and
displayed.
Canada & U.S.Use this setting for Canadian and/or U.S. addresses. This
setting...~~√ Displays date in dd-mm-yy format~√ Allows 15 spaces for
Province/State~√ Uses (###) ###-#### for phone no.~√ Allows 10 spaces for
postal/zip codes~~You may change this setting at any time ── it will only
change the way information is entered and displayed.
InternationalThis setting gives the greatest flexibility in entering data but
does the least formatting for you. ~~√ Displays date in yyyy-mm-dd format~√
Allows 15 spaces for Province/State~√ Allows 14 spaces for telephone numbers~√
Allows 10 spaces for postal/zip codes~~You may change this setting at any time
── it will only change the way information is entered and displayed.
Envelope SizeThis screen let's you define the size of envelope on which you
will be printing. A standard #10 business envelope is 9½ inches wide by 4-1/8
inches long.~~The left margin setting lets you adjust the position of the
return address for best results.~~|NOTES|~~The left margin setting can be a
negative number in order to move the return address further to the left.
PrintersDefine the laser and/or dot matrix printers you will use with WML,
including soft font directory and certain font definitions. Use the up
and down arrows to move between the fields, and press the |F1| key to
open a window of choices.
Printer PortLPT1, LPT2, or LPT3. If you have a switch box you can set
both printers to the same port. If you only have one printer it is
probably connected to LPT1.