The World of Computer Software/World_Of_Computer_Software-02-385-Vol-1of3.iso/t/treebas.zip/MANUAL.DOC

Text File | 1992-08-18 | 90KB | 1,870 lines

               Tree Based User's Manual
Requirements:
        IBM based computers.
        DOS 2.1 or higher.
        512 KB RAM

Free Version
August 1992

Copyright ■ 1989,1990,1991, 1992 Jonathan Berry and Matt Berry, All rights
reserved

Trigo
1932 Meyer Pl B-2
Costa Mesa, CA  92627
714-642-5387



Trademarks:    Quicken is a registered trademark of Intuit.
               IBM is a registered trademark of International Business
               Machines Corporation.  Lotus 123 is a registered trademark
               of Lotus.


ABOUT TREE BASED FREE VERSION
Tree Based Free Version is a fully functional program.  It is NOT a crippled
working model.  It is NOT a demo version.  Yet it is completely free!  We
encourage you to copy it off for your friends, put it on your bulletin
boards, sell it for a distribution fee (not more than $5 per disk please), or
bundle it with  your hardware or software products.

FREE REGISTRATION
Registration is Free! That's right, there is no fee! You may register by
calling (800) MNY-TREE or by sending your name and address: Trigo, 1932 Meyer
Place B-2, Costa Mesa, CA 92627.  Registration gives you 5 minutes of free
phone support, update information on current and future versions,  and a $40
discount on our Version 2.5E if you should ever want to upgrade.

UPGRADE TO VERSION 2.5E!
Version 2.5E is $89.95. But registered users can upgrade for only $49.95
(plus $4.50 shipping and handling -- CA residents please add $3.87 sales
tax). Call now! (800) MNY-TREE. Visa & MasterCard accepted. Or send check to
the address above.  Outside of USA add $10.05 shipping and handling (total
$60). Please use US currency traveler's checks or a check drawn on a US bank.

BBS ORDER -- FOR INSTANT UPGRADES
You may download the latest Free Version (it's free of course) or you can
upgrade to version 2.5E through the BBS (Visa or MasterCard Accepted --
manual and original diskettes sent through the mail).  Technical support is
also available.  Our BBS number is [phone]. 1200/2400 baud. N,8,1

MONEY-BACK GUARANTEE
If for any reason whatsoever you're not completely and totally satisfied with
Version 2.5E, you may return it within 60 days for a complete and prompt
refund.  NO QUESTIONS ASKED!

FREE PROGRAM
With your order we'll send you a FREE registered version of Instant Replay.
The pop-up keystroke macro utility.  Create macros on the fly or create and
edit them in your word processor! Works with your DOS based programs.

Have fun .... and PLEASE REGISTER NOW! CALL 1 (800) MNY-TREE!!  DO IT NOW!!!
              TABLE OF CONTENTS

TRIGO END USER LICENSE AGREEMENT  1

Difference Between Versions  2

How to Install Tree Based  3
     How to Install on a Hard Disk   3
     Floppy Based Systems  3

Quick Start: Tutorials  4

Building Account Trees  5
     Adding a New Account: Siblings   5
     Creating Headers: Parents   6
     Creating Subaccounts: Children   6
     Creating Accounts while in a Voucher   8
     Initial State   8
     Renaming an Account   8
     Deleting an Account   9
     Alphabetizing   9
     Joining   9

How to Move the Cursor  11
     Time Travel   11
     Moving Vertically   11
     Name Search  11
     Expanding and Collapsing Trees   11

How to Use the Menus  13

How to Adjust Time Periods  14

Upper & Lower Windows  15

How to Enter Transactions  16
     Transaction Status and Fate   17
     Locating Transactions   17
     Making Modifications   18
     Deleting Transactions   18
     Archived Transactions   18
     Split Transactions   19

How to Print Checks  20
     Printing checks on the Fly  20
     Print Checks Register   20

Checkbook-style Registers  22

Balancing an Account  23

AutoEntry Transactions   25
     Auto-Entry Screen   25
     Fate   25
     Type   26
     Amount Field   26
     Freq (Frequency)  26
     Eff Dt/End Dt   27
     Generate   27
     Memorized Transactions   27
     Memorizing Transactions on the Fly   27
     Deleting Memorized Transactions  28

Budgeting Feature  29

Working with Files  30
     Saving Files   30
     Importing Quicken Files   30
     Importing Transactions with ASCII Text Files   31

How to Print Reports  35

Setup  37
     Altering Work Sheet Titles   37
     Data File Settings   37
     B-Week Index     37
     Fiscal Year      37
     Future Margin  38
     Default Account  38
     Changing the Work Sheet Time Span   38
     Program Settings   38
     Altering Colors   39

Importing: Free Form & CheckFree (addendum)  40
          Free Form Import Rules  40
          Examples  40
                        -- page 1 --

TRIGO END USER LICENSE AGREEMENT

NOTICE TO END USER: CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS.  USE
OF THE SOFTWARE CONTAINED IN THIS PACKAGE CONSTITUTES YOUR ACCEPTANCE OF
THESE TERMS AND CONDITIONS AND AGREEMENT TO ABIDE BY THEM. If you do not
agree with the terms and conditions of this Agreement, return or destroy the
diskettes.

1. RIGHTS of JONATHAN BERRY.  You acknowledge and agree that Tree Based Free
Version is a proprietary product of JONATHAN BERRY, protected under U.S.
copyright law, international treaty provisions, and trade secret laws of
general applicability.  You further acknowledge and agree that all rights,
title, and interest in and to Tree Based Free Version are and shall remain
with JONATHAN BERRY.

2. OTHER RESTRICTIONS.  You may not lease or rent Tree Based Free Version.
You may not disassemble, decompile, or reverse engineer Tree Based Free
Version. No Registration Fee is required. You may bundle Tree Based Free
Version with your product or you may copy the Free Version for another person
only if you do so free of charge or for a fee equal to or less than $5 per
disk, and  only if you include this license agreement, and only if that
person accepts all of the terms of this agreement.

3. WARRANTY.  TRIGO grants no warranties, expressed or implied, by statute or
otherwise, regarding the disks and related materials, their fitness for any
purpose, their quality, their merchantability, or otherwise.

4.LIABILITY.  Tree Based Free Version is free of charge, and TRIGO has no
liability to you or any other party for any loss or damages resulting from
any claims, demands, or actions arising out of or relating to this Agreement.

                        -- page 2 --

Difference Between Versions           Free    2.5E

AutoEntry                             Yes     Yes
Budget Feature                        Yes     Yes
Memorized Transactions                Yes     Yes
Reports                               Yes     Yes
Check printing                        Yes     Yes
Quicken Importing                     Yes     Yes
Ascii Importing                       Yes     Yes
Free Form Importing                   Yes     Yes
Exporting to 123                      Yes     Yes
Transaction Filtering                 Yes     Yes
Transaction Registers                 Yes     Yes
Information Notes                     Yes     Yes
Account Reconciliation                Yes     Yes
Net Worth, Expense, Income Tracking   Yes     Yes
Unit-based Registers                  Yes     Yes
Forecasting                           Yes     Yes
Financial Simulations                 Yes     Yes
Split Transactions                    Yes     Yes
Expanded Memory Support               No      Yes
Password Protection                   No      Yes
Transaction Search                    No      Yes
Invoicing                             No      Yes
Statements                            No      Yes
Macros                                No      Yes
Pop-up Calculator                     No      Yes
# of Accounts                         100     1000
Tree Levels                           3       4
To order Version 2.5E call now 1-800-MNY-TREE. $49.95 + s&h
                        -- page 3 --

                     How to Install Tree Based

How to Install on a Hard Disk
Here's how to install the program on your hard drive:
1       For 5.25" drives, insert the Tree Based Install diskette.  For 3.5"
        drives, insert the single 3.5" diskette that comes with your package.
2       At the A:> prompt (or B:> prompt) type INSTALL and press  (Enter).
3       The program will ask: Install on drive [C].  If you want to receive
        the program on drive [C], press Enter now.  If you want to receive
        the program on a different drive, simply type in the letter for that
        drive and then press Enter.
4       The screen will then display:    Target Directory:
                                         \TRBASED.
        (At this time you may alter the target directory if you wish.)  Press
        Enter.  You are asked to confirm the creation of the sub-directory:
        Sub directory:  TRBASED  not found, create? [y/n].  Press Y to
        create the sub-directory TRBASED and to begin installation.
5       Place the cursor on the printer most compatible with yours. Press
        Enter to select.
6       Follow the instructions displayed on screen.
At the DOS prompt type TR and then press the Enter key to begin.  You
might want to store the Tree Based diskettes in case you need them in the
future.

Floppy Based Systems

Two Drive Operation.
Use this method if you do not have a hard drive.
1       Insert the Tree Based program diskette in one of your drives.  The
        program will operate from this drive.
2       Insert a formatted floppy disk in the other drive.  This drive  will
        store your files.

Working with a Single Floppy Disk
Use this method if you wish to carry Tree Based and your data file on one
diskette.  (This only works if you have sufficient room on the diskette.)

1       Insert the Tree Based diskette in drive B.
2       Insert a formatted floppy disk in drive A.
3       Copy the program file by typing COPY B:TR.EXE A: .
4       If you are using a diskette with a storage capacity greater than 360K
        and would like to use on-line Help, then you should also copy the
        TR.HLP file. Type COPY B:TR.HLP A:
5       Copy any data file(s) to the diskette in drive A.  For example if I
        had been working with the data file "MY_MONEY," which was stored on
        drive B, I would type COPY B:MY_MONEY.TRE A:        You may now use
the diskette in drive A for all your work.  Take it
        anywhere and use it on any IBM DOS based computer.
                        -- page 4 --

                      Quick Start: Tutorials

First:  At the DOS prompt, type TR and then press the Enter key.
Second: Press the F3 Key ("Quick Start") to view the Tutorial Lesson
        selections.
Third:  Press the Enter key or the number 1 key to enter the first Tutorial
        Lesson.

Through the Tutorials, you can have your computer teach you how to use Tree
Based.

Here are some of the Tree Based tutorials available:

TUTOR_1        Basic key commands and transaction entry
TUTOR_2        How to customize Tree Based to your individual needs.
TUTOR_3        Check Printing
TUTOR_4        Multiple Entry Transactions ("Split Vouchers")
TUTOR_5        Balancing your accounts
TUTOR_6        Budgeting and goal setting
TUTOR_7        Automatic Transaction Entry

                        -- page 5 --

                      Building Account Trees


Creating a Tree Structure can be very beneficial.  Suppose you had a hundred
Income and Expense Accounts.  Instead of working with one very long
list or with just one account at a time, Tree Based allows you to organize
hundreds of Accounts into Tree Structures.  Here are some other advantages:

      Locating a particular Account is simple because the Accounts are
      organized in a Tree Structure you have created.  No more searching
      through lengthy lists.
      You can view your entire financial state on one screen. No more
      flip-flopping from register to register to try to imagine the "big
      picture."
      You may use one checkbook for personal and business purposes.  Tree
      Based will keep track of the two balances as though they were separate
      accounts. To create your own personalized Tree Structure you must first

      enter the Edit Work Sheet. Do this by calling up the Main Menu (press
      Alt).  Select Edit by pressing E.

Adding a New Account: Siblings

Because of the tree structuring nature of Tree Based, accounts have
"relationships."  You might want to compare a tree structure to a family
tree. An account can be a parent, a sibling, or a child.
Creating a sibling is perhaps the easiest.  A sibling account is an account
which is at the same level of another account.  For example, if you had a
parent account called Utilities, and if you had two children to that account
called Gas and Water, those two accounts, Gas and Water, would be siblings
(brothers and sisters).  If you want to create another sibling to Gas and
Water you would:
1       First place the cursor on Gas (or Water). Press the Insert key. A
        blank box will appear just below Gas. You have just added a new
        account which is at the same level as Gas and Water.
2       The new account (still unnamed) begins with an up/down arrow
        character to show you that you can move this account to a new
        position if you wish.  You can do this by using the  keys.
3       Type in the name for this new Account, let's call it Electricity.
        After you've entered your name, press the Enter key.  (If you do not
        enter a name, Tree Based assigns "..." to let you know that an
        unnamed Account exists at that location.)
Continue steps 1, 2, and 3 for each Sibling Account. You may enter as many as
65 in the Upper Window and 35 in the Lower Window.

Additional note:  In the above example, if you had wished to create a sibling
to Utilities, you would have first placed the cursor on the account,
Utilities, and then pressed the Insert key.  As a rule, in the Edit Work
Sheet, pressing the Insert key will always create a sibling to the account at
the cursor.
             -- page 6 --

Creating Headers: Parents
Creating a Header is a basic step in forming a Tree Structure.  Let's use
the following example.  Suppose you have 3 Accounts (Electric, Phone, and
Gas as shown in the illustration) that you would like to group together under
a common Heading of Utilities.

Procedure for Making a Header
1       Place the cursor on one of the Accounts.
2       Call up the Edit Menu by pressing Alt (or /).
3       Select Tree by pressing T.
4       Select Header by pressing H.
5       Type in the new Name ("Utilities" for our example).
6       Use the Move feature to move the other Accounts into the new Tree
        Structure.

Note: The Free Version can only handle 3 tree levels.

When creating the Tree, remember that it is always changeable.  You can
always alter a Name and move Accounts to other levels and groups. This means
that you can enter transactions without perfect confidence in the existing
structure, knowing that you can refine it later.

Creating Subaccounts: Children

Creating a subaccount is very similar to creating a parent.  However, instead
of selecting Header from the Tree Menu, select Subcategory or Subaccount.  In
the following example, let's create two Subcategories to an existing Phone
Category.

1. Place the cursor on the Phone Category
2. Tap the Alt key to call up the Edit Menu.
3. Press T to select the Tree feature.
4. Select S to create a subcategory.
5. Type in the name of your subcategory.  Let's use the name Local for our
    example.
6.  Press the Enter key when finished entering the name.
7.  Now, to create a sibling to Local, press the Insert key and then type in
     Long distance. Press Enter when finished.

Note that we used the Tree feature to create the child, Local, but that we
used the insert key to create the sibling to Local, Long Distance.

Asset and Liability Subaccounts

Grouping Accounts:
In the lower window, there is an important distinction between grouping and
partitioning accounts.  For example you may wish to group a checking and a
cash account to form a common group, "Cash Assets," as shown on the next
page.  This helps you save space and gives you the total balance of Cash
Assets.
             -- page 7 --

Headers are used to group several institutional accounts together.  Since the
Checking Account has its own bank statement, it must be reconciled
independently of the Cash Account.  We call this type of account a Registry
or Check Registry.  In the Edit Work Sheet, off to the right of each account,
you'll see an account type. (An Account can either be a Header, a Registry,
a Check Registry, a Net Profit or a Sub.)

Once again, use a Header to Group Registries.  In the above example, Cash
Assets is a Header to two Registries, Cash and Checking. Each will have its
own Reconcile Work Sheet.  The Header's function is to group the accounts
neatly together through tree structuring and to provide account totals.  The
Registry's function is to provide transaction Registers and a Reconcile Work
Sheet.

Partitioning Accounts:
You may also create Sub-levels to your Registries, enabling you to partition
one account into separate funds. For example, create two Subaccounts to your
checking account, one for personal and another for business. As far as your
bank is concerned, you only have one account.  As far as Tree Based is
concerned, you have two accounts which will be reconciled in a single work
sheet.
Other applications for Sub-levels in the Asset and Liability are:
partitioning Registries for vacation savings, separating His and Hers funds,
or using a "money jar" approach to budgeting (setting aside money for food,
utilities, entertainment, etc.  -- all within one main account).
Each subaccount will have its own register.  To work in a subaccount
register, expand an account group until the subaccount is exposed, place the
cursor on the subaccount and hold down the Alt key and press the R key.
If you leave the account group collapsed, so that the cursor rests on the
'parent' account, and then hold down Alt and press R, you will enter a
register which includes all transactions from each of the subaccounts.
CAUTION: Allowing Subaccounts in the Lower Window makes Tree Based
extremely flexible.  However, it is important to remember which of the
Subaccounts represents your Registry. This is the Account level that is
reconcilable. Two Subs of one Registry cannot be reconciled independently of
each other, so be sure to create all institutional accounts at the Registry
level.
Here's a good rule to follow, create your institutional account as a Registry
first, then organize a Tree Structure around it.
Note that the selection of Sub or Header never creates a Registry.  To
create a Registry, place the cursor on another Registry or Header and press
Insert.

Here are the four types of Accounts available in the Asset and Liability.

HEADER                 Displays totals and groups Accounts. Create in the
                       Edit Work Sheet (Alt E) by selecting Tree
                       of the Edit Menu (Alt T), then Header
               (H) of the Tree Menu.
             -- page 8 --

SUB                    Subordinate to a Registry, Header or another Sub.
                       Create in the Edit Work Sheet by selecting Tree of
                       the Edit Menu (Alt T), then Sub of the Tree Menu (S).
REGISTRY               Has a 'checkbook' style register and is reconcilable.
                       Does not track check numbers.  Create in the Edit
                       Work Sheet by pressing Insert when on another
                       Registry or Header.
CHECK REGISTRY         Has a 'checkbook' style register and is reconcilable.
                       Check numbers automatically advance. Create in the
                       Edit Work Sheet by pressing Insert  when on
                       another Registry or Header. Then press F4 to
                       toggle to Check Registry.

NET PROFIT             This is an account which provides a Net Profit total
                       in the lower window.  Use this Net Profit account to
                       convert the lower window into a real-time balance
                       sheet.  Typically, you would tuck this account away
                       inside a tree devoted to Capital. The total at the
                       bottom of the screen would then represent an
                       imbalance amount (it should always be zero).  This
                       Net Profit account bears a total only;  there is no
                       register.  Also, once converted to a Net Profit
                       account, it cannot be reconverted to a regular
                       Registry or Check Registry.  However, you can
                       move it, delete it or recreate it at will.

Creating Accounts while in a Voucher
You may create and position new accounts while in a voucher.  Here's how it
works: Enter the Account Selection field (by pressing A while in a voucher)
and then type the name of the Account desired.  If Tree Based does not find
a match, it will create an edit box for you.  All you need to do is finish
typing the name of your new Account.  After typing in the text, hit the  key.

Position the cursor where you wish to place the new Account.  If you press
the + key, the new Account will be placed just below the cursor; if you press
the - key, it will be placed just above.
The process works in reverse as well.  Place the cursor above or below the
Account you wish to create.  Press the + key to position below and the -
key to position above.  Then type in the new Account.

Initial State
Create an opening balance to an account by entering a dollar amount in the
Initial State field.  Press F3 or Enter from the Account to get there.
Caution: For institutional accounts, use the ending balance on your bank
statement.  Enter all transactions from that point on.  This will ensure that
Tree Based and your financial institution are on the same reconciliation
cycle.

                        -- page 9 --

Renaming an Account
Change an Account Name by pressing the right arrow key or Delete while the
cursor is on the Account. Type over the existing Name.  Altering the Name
does not change the assignment of transactions to that Account.  If you typed
"Food" over the  existing characters of "Electric," you would then have
"Electric" transactions in an Account labeled "Food."

Moving an Account
You may move Accounts with the Move feature of the Edit Menu:
1       Make way for the destination ahead of time.  If you want to move an
        Account into a collapsed group, first expand (Enter) that group to
        expose the destination.
2       Place the cursor on the Account you wish to move.
3       Call up the Edit Menu by pressing Alt (or /).
4       Select Move by pressing M or by pressing Enter with the cursor
        on Move.
5       When you see the up/down arrow sign, use the up and down arrow keys
        to move the Account.
6       Press Enter to complete the Move.

Special Considerations
       Moving a Header will also move all of the subaccounts.
       The program will not allow moving from the Upper Window window
       to the Lower Window window or vice versa.


Deleting an Account
Delete an Account with the Delete option from the Edit Menu:
1       Place the cursor on the Account you wish to delete.
2       Call up the Edit Menu by pressing Alt (or /).
3       Select Delete by pressing D.

Special Consideration
The program will not allow you to delete an Account that has transactions
assigned to it. If you are sure that you want to delete such an Account, you
need to delete or reassign its transactions first, and then you will be able
to delete the Account itself.  As an alternative, consider Joining two
Accounts together.

Alphabetizing
Press the Alt key to pull up the Edit Menu and then select L or press Enter
while the cursor is on the Alphabetize selection. Tree Based will alphabetize
one level of one group (determined by the position of the cursor when you
call up the menu).  Other groups and lower levels are not affected.
                        -- page 10 --

Joining
The Join feature allows you to merge Accounts of the Income and Expense
window or Registry Subaccounts within the Asset and Liability window.  Any
transactions from the former Account which did not have Labels will receive
the former Account Name as the label.


1       Both Accounts must be pre-exposed. If one of the Accounts is
        embedded in a Tree Structure, use the  key to expand it.
2       Place the cursor on the Account you wish to Join. (Select the Account
        that will be engulfed by the other.)
3       Call up the Edit Menu by pressing Alt (or /).
4       Select Join by pressing J.
5       Use the  arrows to position the Account next to the target
        Account.
6       When the Joining Arrow points to the target Account in question,
        press Enter. (You will need to be either directly above or below the
        target Account to position the Joining Arrow correctly.)
Caution: Joining accounts is irreversible.  It is a good idea to backup your
file before Joining accounts.
                        -- page 11 --

                      How to Move the Cursor
Tree Based is more flexible and powerful than a  two-dimensional spreadsheet
or checkbook program. The Tree Structure, combined with the adjustability of
the Time Periods, plus the ability to switch to Year-To-Date, makes the Main
Work Sheet multi-dimensional. And the Main Work Sheet, Edit, Auto-Entry,
Budget, and Output features all share the same Tree Structure, so most of
them share the same maneuvering commands as well. That means fewer commands
to learn!

Time Travel
The  keys move the cursor to different Time Periods, past and future.
If you want to move faster, combine the arrow key with the  key. If
you have a long way to travel, you might consider altering the Time Periods
first.  (For example, put the work sheet in Yearly Mode (Control Y); when you
tap one of the arrow keys, the cursor will move one year.)

Here are a few extra time traveling commands that you may find useful:
Home         Places you on the current Time Period.
Ctrl Home    Will take you to the beginning of the Fiscal year.
End          Will take you to the end of the Fiscal year. Hitting End
             again will take you to the end of the next Fiscal year.

Moving Vertically
The  keys move the cursor from one Account to another.  moves the cursor up
one screen, and , conversely, moves the cursor down one screen.  and  move
the cursor to the most recently used Account in the opposite window.

Name Search
Perhaps the quickest way to move from Account to Account is by using the
Name Search feature. Simply type the first character of the Account you are
trying to locate and the cursor will appear on an Account which begins with
that letter. Nine times out of ten it will be the Account you are looking
for.  If not, simply press the next letter and the cursor will jump again,
locating the Account beginning with those two letters.  Even if Accounts have
identical names, you can usually locate your Account on the first or second
stroke since the cursor will jump from one identical Account to the other as
you press the keys.  (If you make a mistake, Backspace and try again.)

Expanding and Collapsing Trees
If you see a box just before an Account, then you know that you may
expand this Account into Sub-categories. Simply place the cursor on the
Account in question and press Enter. If you see one of the Sub-categories
with a box in front of it, you may also expand this level by pressing the
Enter key again.  If you press Enter while on an Account which does not have
a box in front of it, it will expand and show you all of the transactions
within the Account for one Time Period.
If you wish to collapse a tree structure, place the cursor within the tree in
question and press Escape or Backspace.
You may hold down  Control and press Enter to expand all of the tree
structures in one window, upper or lower.  Holding down the Control and
             -- page 12 --

pressing  Escape or Backspace  will collapse all of the trees in one window.
Expanding and Collapsing tree structures gives you the ability to zoom in for
detail and zoom out for the big picture.  For example, in a collapsed state
you may scan your entire expense total in one glance -- and still have the
ability to expand and zoom in to see how much of that expense went to
utilities -- and then zoom in even further to see how much of the utilities'
expense went to long distance phone calls.  Pressing Escape would collapse
the entire tree back to its root and give you an overall view of your
financial state.   Add this flexibility to the adjustability of the Time
Periods and you have a multi-dimensional work sheet you may interact with,
not just look at.
                        -- page 13 --

                       How to Use the Menus

To move from one feature to another, press and release the Alt key to pull
up the Main Menu. From the Main Menu press the highlighted letter of the
desired feature or move the cursor and press Enter.

Notice that the menu system, like the work sheet, is tree structured.  This
allows you to access just about any feature or tool and thus gives you more
control over the program.  As you press highlighted letters, some selections
will expand into sub-selections or collapse into main selections.  The box in
front of a menu selection, tells you that it is
expandable, and a box around a group of selections tells you that it is
collapsible.
You may expand a selection into sub-selections manually by placing the cursor
on the selection and pressing the Enter key.  Conversely, you may collapse a
group of selections by pressing the Escape key.  As expected, the key
commands for working with the menu system and the work sheet are basically
the same.

In addition to selecting directly from the menu, you may move from one
feature to another even more quickly by holding down the Alt key and then
pressing the first letter of that feature's name. For example, if you want to
look at a Register, press Alt R while the cursor is on the account you wish
to view.  If you want to print a report, press Alt O (for Output). If you're
in Edit, press Alt B and you move to Budget instantly.  If you wish to return
to the Main Work Sheet, press F10  (or Escape, if you are not inside a Tree
Structure).  It's as simple as that.
                        -- page 14 --

                    How to Adjust Time Periods

The Main Work Sheet displays three consecutive Time Periods, which may be
adjusted to Daily, Weekly, Bi-Weekly, Semi-Monthly, Monthly, Quarterly,
Twice Yearly, or Yearly.  By adjusting the Time Periods you may:
        - Move through time faster.
        - Examine the balance of an account, day by day.
        - Inspect the Weekly expenses of an Account.
        - Display Yearly totals.
        - Enter a Quarterly Budget for an Account.

Period Adjustment
There are three ways to adjust the Time Periods. The easiest is to press the
two quick keys listed below.
F7         - decreases the time span.
F8         - increases the time span.
The Time Period may also be adjusted by selecting Time Period from the
Various Tools Menu (Alt V).  As you would expect, all totals on the Work
Sheet are
recalculated to reflect the change.  These commands are active in the Main
Work Sheet, Budget, and Output. You can also use this feature in the Main
Work Sheet to generate a list of all transactions that fall within a given
Time Period.  This is done by adjusting the period while currently viewing
transactions.
To adjust the Time Periods instantaneously, press the Alt key and the first
letter of the Time Period you desire:
               Daily
               Weekly
               Bi-weekly
               Semi-monthly
               Monthly
               Quarterly
               Twice Yearly
               Yearly

Year-To-Date and Entire-To-Date Display
Sub-categories and Headers display totals and subtotals for each Time Period.
These totals can also be expressed as Year-to-date (Ytd) by pressing the F6
key once.  Return to your normal Time Period totals by pressing the F6 key
again.  The current status is displayed in the upper left corner of the
screen.
In the Ytd mode, Tree Based  adds up all amounts from the beginning of the
Fiscal Year to the end of each Time Period.  January 1st is the default start
for each Fiscal year.  You may redefine the Fiscal Year starting date in
Setup. Ytd is active in the Main Work Sheet, Budget, and Output features of
the program.
You may also view Entire-To-Date totals by holding down Alt and then
pressing F6.  Tree Based will use the entire time span of your file to
calculate the work sheet totals.  Return to your normal Time Period totals by
pressing  Alt F6 again.
             -- page 15 --


                       Upper & Lower Windows

Tree Based actually employs two work sheets, both displayed on one screen
called the Main Work Sheet. We call the upper portion of the Main Work
Sheet the Income and Expense window. Create an Account in this window to
track gains and losses to your net worth.  The lower portion is called the
Asset and Liability window (Asset and Liability of Accounts).  Create an
Account in this window to keep track of all assets and liabilities.  (You may
select other names for these windows in Setup if you prefer.)


Income and Expense Window
The upper window tracks gains and losses to your net worth. If a transaction
increases or decreases your total net worth, assign it to a Income and
Expense Account in the upper window. Here are some transactions which belong
to a Income and Expense Account:
              Paying the electric bill
              Paying mortgage interest
              Receiving interest
              Depositing a paycheck

Asset and Liability Window
The lower window shows your net worth at the end of each Time Period.  The
Asset and Liability of Accounts will properly reflect your true net worth if
you include all assets and liabilities.
If the transaction does not change your net worth (for example, if it is a
transfer from one account to another), then assign the transaction to a Asset
and Liability Account. Here are some transactions which belong in a Asset and
Liability Account:
              Transferring from a savings to a checking account
              Buying gold coins
              Making a cash advance on a credit card
              Paying off mortgage principal

Category Test
Ask yourself this question before executing a transaction:
                     WILL MY NET WORTH CHANGE?
         IF YES, THE TRANSACTION BELONGS IN A Income and Expense
         CATEGORY.
         IF NO, THE TRANSACTION BELONGS IN A Asset and Liability
         Account.
                        -- page 16 --

                     How to Enter Transactions

You may enter a transaction while in the Main Work Sheet, Register, or
Reconcile.  Here's how to record a Tree Based Voucher:
1   Press  - to call up a Withdrawal Voucher or + to call up a Deposit
Voucher.  If you prefer to use the regular keyboard instead of the numeric
key pad, press - for a Withdrawal Voucher or = for a Deposit Voucher. (If you
use the shift key, it will pull up a Split Voucher. At any point you may
change the Withdrawal/Deposit status of the Voucher by pressing the + and -
keys while the cursor is in the Dollar field. Note how the bottom left corner
changes from "Draw from Acct:" to "Deposit to Acct:" (or vice versa) and how
the "To Category:" in the upper left corner changes to "From Category:."
Note: you may also press Insert to call up a voucher.  The last transaction
within the assigned Category determines the Withdrawal/Deposit status of the
Voucher.

2   Enter the dollar amount.  Type in a decimal point to enter the cents.
Press Enter to complete the entry.

3   To move the cursor to the Date field, press D.  Modify the month and year
by using the left and right arrow keys. Use the number keys or the keys to
change the day.  Press Enter when the date is correct.    Note: pressing the
Home key from the Dollar or Date field automatically sets the Voucher to the
current date.

4   To select a Category, press C.  Locate the desired Category using
 Name Search (typing the first letters of the Category name) or by
pressing the up and down keys.  Press Enter to expand Sub-levels or to
complete your selection.  To make an Account transfer, select a Asset and
Liability Account.
5   To change the Account, press A to move to the Account field. Use
Name Search or the up and down keys to locate the Account. Press Enter to
complete the selection.
6   If you wish to identify the transaction with a check number, press N to
move the cursor to the Num field.  Then type a check number or any two
non-numeric characters.  Type in "**" (double asterisk) to print a check.
Press  to return to the Dollar field. Future check numbers will automatically
advance. You may also press the * key from the Dollar field to automatically
adjust the number field to "**."
7   To Label the transaction (not required), press the L key. Then type
in the text and press Enter to return to the Dollar field.  Tree Based
uses the Label for the payee of a check.
8   To add a Memo, press M and type in the text.  Press Enter for a carriage
return and Control Enter to return to the Dollar field.
9   With "**" in the Number field you may enter an Address on the
Voucher.  Press A to move to the Address field and enter your text.  Press
Control Enter to return to the Dollar field from any position in the Address
field.
10  Press F10 to record the voucher.  If you press Escape while in the Dollar
field, you will exit the Voucher without recording.
             -- page 17 --

Transaction Status and Fate

Vouchers can have a Fate and a Status.
Fate shows whether or not
         the transaction exists in the past (Real)
         it will disappear when it falls into the past (Fade)
         it will become Real when it falls into the past (Stay)
         it is ready to be printed
         it has been printed.
Status shows whether or not
         the transaction has cleared the bank (CLEARED)
         it can be modified (ARCHIVED)
         it is a future transaction  (FORECAST).
The Voucher may be any one of the following.

Fate           Status                         Description
Real                           Delete manually.  Tree Based assigns this
                               Fate if the Voucher is a past or present
                               entry or has characters entered in the Num
                               field.
Real           CLEARED         The transaction has cleared the bank or
                               other institution (performed in Reconcile).
Real           ARCHIVED        Tree Based protects the amount, Account,
                               and deposit or withdrawal status from
                               alteration (performed in Reconcile).
Fade           FORECAST        Tree Based will automatically delete this
                               Voucher when it falls into the past.
Stay           FORECAST        Tree Based will make the Voucher REAL
                               when it falls into the past.
To Print                       The Voucher is ready to be printed.
Printed                        The Voucher has been printed.  (Note:
"Printed"                      transactions will become Real they  are
                               removed from the Print Register or when the
                               program is exited and re-entered.
At any time you may change the Fate of a Voucher by using the Voucher Menu
(press Alt after calling up the Voucher).

Locating Transactions

Find Feature
Use Ctrl-F to search for a transaction by label, dollar amount, or
transaction number.  Press Enter or F10 to start the search.  All 'matching'
transactions will be sorted into the "Find" window.  Place the cursor on the
desired transaction and press Enter to call it up. Modify the transaction,
if necessary, and then execute with Enter or F10.  To exit the Find window,
press Esc.

Note that in the Main Work Sheet Tree Based will search all categories (in
both the Gain/Loss and αPool accounts) to locate transactions. It will also
only search for component totals, not Split totals. However, in a Register,
             -- page 18 --

Tree Based will look for both component and split totals, and it will
streamline its search into that one register only ... this greatly increases
the speed of the search process.

Main Work Sheet
To locate the transaction in the Main Work Sheet, you'll need to find the
appropriate Time Period.  If necessary, extend the Time Period
to a larger time span, such as Yearly.  Expose all the transactions in that
Time Period by pressing Enter. The three column work sheet collapses to one
column to make room for the Work Sheet Register.  Transactions are listed
according to Date, along with the Check Numbers, Labels and transaction
Amounts.  The Income and Expense window also displays the Account of each
transaction, while the Asset and Liability displays the running Balance. You
may scroll to other Time Periods by using the  keys.  Press Escape or
Backspace to collapse the Work Sheet Register and return to the three period
status.  To call up an existing transaction, simply place the cursor on the
transaction in question and press the Enter key. Make any changes you feel
are necessary.

Register (Alt R)
Transactions in the Register are sorted by Date.  However, knowing the Check
Number, Label, or Amount will also help you find it.  The Reconcile screen
may help if you wish to see transactions sorted into Deposit, Debit, and
Check Number groups.

Making Modifications
Once the cursor rests on the transaction in question press Enter.  The
Voucher will appear with the cursor in the Dollar field.  A transaction is
always changeable. Modify the Date, Label,  Memo, Account, or Check Number
anytime. Even if it was recorded years ago!

Deleting Transactions
Delete a transaction by selecting Delete from the Voucher Menu. Delete Split
Vouchers Component by Component or Entirely. (If you can't delete a Voucher,
it's probably because the Voucher has been Archived. See Archived
Transactions below.)

Archived Transactions
Tree Based protects Reconciled Vouchers, transactions declared "balanced with
the account."  Tree Based labels these Vouchers "ARCHIVED." You may modify
the Date or Category of an ARCHIVED Voucher, but to delete the Voucher or
modify the Amount, Account, or deposit/withdrawal status, you must first
De-archive the Voucher:
1   Go to the Main Register (not a Sub) of the Account of the transaction
(Alt R).
2   Position the cursor on the transaction.
3   Press D (for De-archive).
4   If the transaction was ARCHIVED, you will receive a prompt asking if
    you are sure you want to De-archive. If you answer Yes, the
    transaction will return to "De-archived" and "Un-cleared" status and
             -- page 19 --

    the Previous Statement balance of your Reconcile Work Sheet will be
    adjusted by the amount of the transaction.  If you answer No, nothing
    will happen to the transaction.
5   If the transaction was an Account transfer, you may also need to De-
    archive from within the other Account Register.
6   You may now modify the Voucher in any way, even delete it.

Split Transactions
You may break up a transaction into several Components. Here are a few
examples for Split transactions:
              One check with items belonging to separate Accounts.
              A payroll deposit, with deductions for Federal Tax, Social
              Security, Disability, and State and Local tax.
              An itemized purchase (even if all are of the same Account).
Initiate a Split transaction by pressing  Shift - (draw from account) or
 (deposit to Account).  If you wish to use the regular keyboard
instead of the numeric key pad, follow these key assignments:
            Shift _    .........Split Withdrawal Voucher
            Shift +    .........Split Deposit Voucher.

You may also "convert" a regular Voucher into a Split  through the Voucher
Menu ( while viewing a Voucher and then ).
The illustration below is an example of a Split transaction.  One check is
used to draw $10,000 from Checking Account, and the money is allocated to
three separate Accounts: Gold Coins, Commission, Shipping, and $245.90 cash
back. When you first call up a Split Voucher, the cursor appears in the
Dollar field in the upper left corner. If you know the total amount of the
transaction, enter it right away. If you want the computer to keep a running
total as you enter each Component, then keep this amount at zero.  Press
Enter.
Enter each Split Component separately.   The Enter key will always move the
cursor in a zigzag fashion from Dollar field to Category to Dollar field.
While in the Dollar field, pressing L, M, or N  will call up the Detailed
version of the Component.  The cursor will automatically land in the Label
(L), Memo (M), or Number (N) field. Fill in the appropriate information. When
you press Enter, the Detailed Component will collapse and the cursor will
return to the Dollar field of the regular Component.  Of course, the Label,
Memo, and Number fields are only options and don't have to be filled out.

With "**" in the Number field you may enter an Address on a component of the
Split Voucher.  Press A to move to the Address field and enter your text.
Press Control Enter to return to the Dollar field from any position in the
Address field.
Pressing F10 will execute the entire Split Voucher.
                        -- page 20 --

                        How to Print Checks

Printing checks on the Fly
Print a check while viewing a voucher simply by pressing Control P.   You may
select different check styles in the Print Checks Register (Below).
If you press the * key, from the Dollar field, Tree Based places ** in the
Number field and gives you the opportunity to enter an address.
You can then press A while in a Dollar field to move to the address field.
Also, if you have assigned an address in the Info Note, that address  will
automatically appear on the printed check; the "**" would not be necessary.
Placing ** in the Number field also 'tags' the voucher so that it can be
sorted into the special Print Checks Register.

Print Checks Register
The Print Checks Register groups checks, allowing you to work with Vouchers
prepared for print exclusively and lets you choose your check printing
options. (A Voucher prepared for print is a Voucher with a "**" in the Num
field.) Holding down the Alt key and then pressing the P key will take you
directly to the check printing register. To use the Menu, press the menu key
(Alt or /). Then select Register and then Print Checks.
Use the Print Checks Register when you need to print up several checks at a
time or when you need to select a new check style.

Next Num
Use this setting to assign a check number to the  Voucher Number field.
Note: your checks already have the number printed on them, so the Next Num
setting defines the numbers on the Tree Based vouchers not the numbers on the
checks themselves.

Groups of #
This setting determines the number of checks to be printed per print job
(that is, how many checks will be printed every time you press P for print).
Tree Based places the printed checks above the horizontal bar, "To Print."
Only the unprinted checks remain below the bar -- with the next batch to be
printed in queue.  (You can always tell which set of checks is in queue by
the thickness of the vertical bars.  If the transaction fields (such as
Amount and Status) are separated by a thin bar, then the transaction is not
in queue.  If the transaction fields are separated by a thick grey bar, then
the transaction is in queue.)

Prepared
This is not a setting, but a monitor.  This box will let you know how many
checks have been prepared for printing. (Note: when working with Forms, this
becomes a setting titled "Copies," which allows you to duplicate the Forms
you print.  For example, you may create one copy for your customer and
another for you own records.)

Feed
This setting is only applicable to Laser Forms. It allows you to print checks
"normally" (that is, feeding the checks head first, just as you would a
                         -- page 21 --

standard page) or "sideways" (landscape).  Selecting sideways can be useful
if you wish to print checks one at a time.

Print
Pressing P starts a print job.

Select Printer and Form (Includes Check Styles)
If necessary, press S to select your printer or form and then press Enter
to complete the selection.
As soon as you have selected your printer, Tree Based gives you the
opportunity to choose your form.  Only those forms compatible with the
selected printer will appear.  Place the cursor on the desired form and press
Enter.
                        -- page 22 --

                     Checkbook-style Registers

Every account in the lower window has a Register, which is much like a
typical check register -- showing check numbers, dates, amounts, labels,
categories, and running balances. You can enter or change transactions while
in these registers. In this way, you can use Tree Based just as you would use
one of the popular "Checkbook Programs."  Or flip back and forth from the
Register to the Work Sheet -- since a transaction entered in one working
environment is automatically updated in the other.
(Tree Based also has a Register which keeps track of inventory and investment
units.)
Enter the regular Register by having the cursor on the Account in question,
holding down Alt and then pressing R -- or by tapping the menu key, selecting
Registers and then selecting Normal.  Enter the Unit-based
Register by selecting  from the Registers menu or by pressing Alt U
simultaneously.
While in a Register, pressing Alt will call up the Register Menu. Here are
some of the options available on this menu.

     Normal:  This is the selection which brought you to the   Register. Make
     this selection again if you wish to move to another register.  Note
     that, outside of the menu, you may press A while in the Register to
     move to another Register.

     Clear Transactions: This selection will take you to a work sheet where
     you may balance your account against a statement, referred to as
     Reconciling.

     Print Checks: This selection takes you to a special register which sorts
     transactions which are ready to be printed (usually checks or invoices).

     Unit Based: This selection will take you to a Unit Based Register,
     where you may track prices and units as well as transaction amounts.
     Typically, one would use this Register for Inventories or Investment
     transactions.

Once in a Register, use the Left, Right, PgUp, PgDn, Home, and
End keys to get around.
    PgUp               Moves the cursor up one screen.
    PgDn               Moves the cursor down one screen.
    Home               Moves the cursor to the current or most recent
    End                transaction.
    Ctrl Home          Moves the cursor to the last transaction of the
                       Register, including forecasted entries.
                       Moves the cursor to the first transaction (ie., the
                       oldest) of the Register.
From within the Register you may:
       Call up new Vouchers: +,-, or Insert.
       Modify/Delete existing transactions: Enter Alt D.
       De-Archive transactions: D .
             -- page 23 --

                       Balancing an Account


Press Alt C to enter the Reconcile screen.

There are a few differences between the Reconcile screen and the Register
screen.  In Reconcile ...
       Only Real transactions are displayed (not Forecasted transactions).
       Only non-reconciled (Non-Archived) transactions are displayed.
       Transactions are sorted into three groups: Deposits, Debits, and
       Checks. Deposits and Debits are sorted by date, Checks by number.
       There is a header at the top of the screen showing the current
       Account, Statement, and balancing formula.
       Here you may Clear and Un-clear transactions.

You may view the Reconcile screen without performing any of the Reconcile
operations.  You are free to insert new or modify/delete existing
transactions in the Reconcile screen.  Refer to Chapter 4 for information
about transaction operations.


Reconciling an Account
The main purpose of the Reconcile screen is to help you balance your account
against a statement.  Here's how to do it.

1       Press S to move the cursor to the Statement field at the top of the
screen.  Enter the target balance (or ending balance) of your statement.
(Note: If you are reconciling a charge account, you may have to make the
dollar amount negative.) Press F10 to return to the Work Sheet.

2       Press C (Clear), X, or Y  (yes) to identify those transactions
which have Cleared the bank (or other institution). After pressing C, the
cursor will move one row down to the next transaction. Pressing X and Y
will Clear the transaction and leave the cursor on the same row. If you make
a mistake and need to Un-clear a transaction, press U (Un-clear) or
(No).  When an item is Cleared, the mid vertical bars widen.  Toggle a
transaction Cleared/Un-cleared (/) to watch this happen.  The state of
the vertical bars will remain in the Register screen and will help you keep
track of Cleared transactions without having to be in the Reconcile Work
Sheet. As each transaction is Cleared, the Total Cleared value is updated at
the top of the screen.  This in turn updates the Cleared Balance field. When
the Cleared Balance matches the Statement balance, the Imbalance shows zero
and you have balanced the Account.

3       When you balance the Account (Imbalance = 0), a menu appears
giving you three options:  Archive the Cleared transactions,  Print up a
report, or Continue.  Select Archive if you would like to declare all Cleared
transactions as Reconciled.  The Cleared transactions will no longer be
displayed in the Reconcile screen. However, they will still be easily
accessible through the Main Work Sheet or Register.  As mentioned above, when
             -- page 24 --

a transaction becomes Archived (and therefore Cleared) the texture of the
vertical bars thickens in the Register. In the Voucher, the Amount, Account,
and Deposit/Withdrawal status can only be changed by first De-archiving the
Voucher. You may De-archive a transaction by locating it in the Register and
pressing D. Select Print_Report if you would like to create a record of the
Reconciliation on your printer, screen, or file.
             -- page 25 --


                      AutoEntry Transactions

Many transactions are routine in Frequency and/or Amount.  Tree Based can
automatically place these transactions into the Main Work Sheet for you.  An
Auto-Entry transaction is  a little different from a "Memorized Transaction."

There is no need to recall a "memorized transaction" because each transaction
has already been created and entered.  The Auto-Entry feature also provides
a means for you to simulate your financial future,  allowing you to
"anticipate" transactions, and answer "what if" questions.  Auto-Entry
enables you to estimate your net worth years into the future.  You will also
be able to know when accounts are likely to become overdrawn.  You can
evaluate all your important year end information, such as tax withholdings,
interest earned, etc.   All this information will be available in
the Main Work Sheet for your inspection.  Transactions that are generated by
the Auto-Entry are "not Real," but may be assigned the potential to become
Real -- or they may be assigned the potential to vanish as they fall into the
past.
The process is also reversible; you may change an Auto-Entry Voucher at any
stage of the game.  When you re-generate, all changes will be made for you.
Your new Auto-Entry transactions will replace the old ones and will become
part of your total financial picture.


Auto-Entry Screen
Enter the Auto-Entry Work Sheet by pressing Alt A from any feature.
Exit Auto-Entry with the F10 key.  Commands to  maneuver
through the category tree are identical to those of the Main Work Sheet.
The following page illustrates an Auto-Entry Work Sheet.  The Auto-Entry
process involves vouchers which are templates of the transactions to be
generated.  Some of the vital information of each Voucher is displayed on the
Auto-Entry Work Sheet.  These Auto-Entry Vouchers are created and
modified just as those on the Main Work Sheet.  Initiate an Auto-Entry
transaction by pulling up a Voucher: ,  (debit), or  (credit).
Manipulate the  Auto-Entry Voucher just as you would in the Main Work
Sheet.  However, there are a couple of important additions to the Auto-Entry
Voucher.


Fate
Select the Fate from the Voucher Menu (Alt).
Stay    Transactions that become "Real" when they fall into the past.
Minimal changes (if any) are necessary because Vouchers have already been
created with the essential details. If no Fate is selected, Stay is
automatically assigned.

Fade    Transactions which "Fade away" as they fall into the past.  Select
this for uncertain expenditures or deposits.  This is also an excellent
vehicle for simulations, goal setting and budgeting -- since all transactions
                        -- page 26 --

created will never interfere with your current (Real) financial state. Select
the Fate from the Voucher Menu (Alt).

**      Transaction which is ready to be printed.


Type
In addition to the Fate of a transaction, a Type may also be selected from
the Voucher Menu (Alt).
$    FIXED:    Each generated transaction is of a Fixed dollar amount. If no
               Type is selected, the Voucher will default to Fixed.
A    AVERAGE:  Generates a Fixed, Average dollar amount based on the
               history of that category.
L    LOAN:     Generates the Principal/Interest portions of a Loan payment
               based on the current Principal balance and the assigned
               interest rate. This choice is only available in a Split
               Voucher. The amount is generated according to the following
               equation:

               Principal portion of payment = total Loan payment -
               (Interest x Balance).
%    INTEREST: Generates Interest paid or earned. The amount is generated
               according to the following equation: Interest paid/earned =
               Interest x Balance.



Amount Field
For Fixed Types, the amount represents the amount for each transaction
generated. For Interest Types, the amount represents the annual interest rate
(APR). The Interest is automatically adjusted according to the frequency
selected. For Loan Types, the amount represents the total required payment in
the first Component. You must work with a Split Voucher in order to provide
an Interest Type Component with the Loan Component.  If you are paying
beyond the required Principal, simply add to the Loan amount. After
completing the Loan Component, the second Component is automatically set to
Interest.
For Average Types, leave the Dollar field blank, the amount will be generated
automatically for you.

Freq (Frequency)
There are eight frequencies to choose from: Daily, Weekly, Bi-weekly, Semi-
monthly, Monthly, Quarterly, Twice Yearly, and Yearly. Press F to move
to the Frequency field. Then press the first character of the frequency you
wish to use (eg., press D for Daily, M for Monthly, etc.) If you select Semi-
monthly, you will need to enter the two days of the month that the
transactions will fall on. For all other selections the Effective date entry
will decide the day of month or week the transactions will be generated.
                        -- page 27 --

Eff Dt/End Dt
(Beginning Date/Ending Date)
This specifies the confining time span of the Auto-Entry generation. If the
End-Dt shows "xx-xx-xx," the generation will continue until the end of your
data span is reached.  The Effective Date also determines the day of month or
week of each transaction (except Semi-monthly).  All Effective Dates that
fall into the past will be given a future date when you reload the program.


Generate
When your Auto-Entry inputs are completed, generate the transactions by
pressing the F9 key. Generation may take some time (depending on the size
of your Tree Structure and length of time designated). If after viewing the
Main Work Sheet you find that a mistake has been made, simply go back to
Auto-Entry, make the correction and re-generate.  All the Auto-Entry
transactions will be replaced for that particular Voucher.  Delete Auto-Entry
Vouchers if you wish to delete transactions previously generated.  If you
wish to exit out of Auto-Entry without generating, press F10.


Memorized Transactions
Use the Auto-entry feature to create or modify Memorized transactions.  To
create a Memorized transactions press -  or + to call up a Voucher.
Next, tap Alt to call up the Voucher menu and select Memorized.  (You
may also select Memorized from the Frequency menu.  Press F and then E.)
Modify an existing Memorized transaction IN THE AUTOENTRY WORK SHEET, place
the cursor on the transaction in question and press Enter. Make whatever
changes you feel necessary and execute the voucher by pressing F10


Memorizing Transactions on the Fly
You may create a Memorized transaction in the Main Work Sheet by pressing
Control M while viewing a voucher.

Retrieve a memorized transaction by hitting Alt M.

Note, instead of a long list of memorized transactions, Tree Based sorts them
according to the tree structure you have created.  So locating a memorized
transaction is much quicker.  Place the cursor on either the account or
category in question and press Alt M.  Next, place the cursor on the desired
transaction and press Enter.  You may now modify the voucher or simply
press F10 to execute.  (In a Register,  will streamline its search of
memorized transactions to that one Register only.)

You may also create or modify a memorized voucher in the Auto-Entry feature
by selecting Memorized in the Frequency field or Menu of an Auto-Entry
voucher.
                        -- page 28 --

Deleting Memorized Transactions
Memorized Transactions are stored in the AutoEntry Work Sheet.  Go there by
holding down the Alt key and then pressing the A key.  Place the cursor
on any of the accounts associated with the Memorized Transaction and press
Enter until the transaction "pops up."  Call up the menu (Alt or /)
and select Delete.
                        -- page 29 --

                         Budgeting Feature


Tree Based will help you keep track of your Budget, help you set goals, and
tell you whether or not you are reaching those goals.  You may set goals on
a Daily, Weekly, or Monthly basis -- or whatever Time Period you choose,
then analyze all of your goals with the Comparison Mode.


Budget Entries
Enter the Budget feature by pressing Alt B.  Type amounts directly onto the
Budget Work Sheet.  Change any of the Time Periods -- Daily, Weekly,
Bi-Weekly, Semi-Monthly, Monthly, Quarterly, Twice Yearly, or Yearly -- by
pressing the f7 and f8 keys.   You may enter a Budget amount at any level of
the Tree Structure. A Budget that is entered at a high level (a Header for
example), disables the Budgets of lower levels (displayed as "xxxx").  A
Budget that is entered at a lower level defines the Budgets at higher levels,
the higher level being the sum of the lower levels.  If you wish to fix an
amount periodically, use the extrapolation key F9, which will automatically
set the amount to each future period.

Budget/Actual Comparisons
Call up the Budget Vs Actual Comparison feature by pressing the f2 key.
The vertical column on the right shows the difference between the Actual and
the Budgeted amount.
       ACTUALS - BUDGETED = DIFFERENCE
       Positive differences mean you are within the Budgeted amount.
       Negative differences mean you have exceeded your Budget.
                        -- page 30 --

                        Working with Files


Tree Based gives you the flexibility and freedom to create and save separate
files within any directory.  File Operations are selected from the Files Menu
(,), which is shown on the right.



Saving Files
Files are saved with the ".TRE" extension.  Saving a file will overwrite an
existing file with the same filename unless the File-Backup switch is on
(refer to Setup in Chapter 12).  If the File-Backup switch is on, the old
".BAK" file is deleted,  the existing file is renamed with the ".BAK"
extension, and the current file is saved with the ".TRE" extension.
Save           Saves the complete  version of the current file under the
               existing (original) name.  If the file was newly created, you
               are prompted to create a filename.
Save_As        Use to make floppy backups, among other tasks.  Allows you to
               save the complete file under a new or different filename.
               This does not rename the current file; it creates an
               additional file under a new name.
               For example, if you open an existing file named MYFILE, and
               later you Save_As with the filename of MYNEW, then if you were
               to Save MYFILE again, you would have two files with the same
               data.
               You may also provide a different drive and path along with
               the filename.
Save_Portion   This allows you to save one continuous portion  of your data
               to a separate file.  You specify the time span (from one
               month to another) of the portion to be saved.  This is handy
               for storing yearly backups or saving older portions of your
               data.

Save_Skeleton  This works like Save_As but saves only the Tree Structure
               of the current file.  The text and organization of the Main
               Work Sheet is saved without any dollar amounts or
               transactions.  You may use this feature to make a fresh start
               without having to re-create the structure. For example, it
               will give you immediate access to a familiar Tree Structure
               when taking on new clients.

Opening Files
You can open new or existing files without exiting Tree Based
(Alt, F, O). Be sure to save the current file before making this
selection.
                        -- page 31 --

Importing Quicken Files
Use this feature to transfer transactions from Quicken.  All categories, sub-
categories, accounts, and transactions will be imported. The procedure is to
export each account from Quicken to a separate file and then import each file
back into Tree Based.

Export from Quicken.
1       Call up the Quicken Program.
2       Select an Account and enter that Registry..
3       From the Quicken Register select , then Export. Be sure to
        export the entire time period desired.  If you are planning to
        transfer all Quicken data then be sure that the beginning date
        selected includes the "Opening Balance". (This is usually the first
        transaction in the Quicken Registry).
4       Repeat steps 2 and 3 for as many accounts as desired giving each a
        separate filename.  (Make note of the destination path of the
        export.)
        Do not leave out any accounts that have transfers to other accounts.
5       Exit Quicken.

Import into Tree Based
1       Call up Tree Based (Type TR and press Enter).
2       If you wish to start with a fresh file, then select * New * from the
        file directory.  Then enter the Edit mode (Alt E) and rename the
        "Checking Account" to the name of your most used account. Pressing
        the delete key lets you start renaming an account.  Enter the account
        name exactly as it appears in Quicken (it is not case Sensitive).

Exit the Edit mode (press F10).
3       Select Files from the Main Menu.  Then select Import and enter one
        of the files exported from Quicken.  It will be necessary to include
        the path that you specified during the Quicken export process.  If
        you are not sure what the path was, it will probably work if you
        entered: \QUICKEN5\filename .  The order of importing files is not
        important.
4       Repeat step 3 for each file exported by Quicken.  Import all your
        accounts from Quicken to be sure that all account transfers are
        received.
5       If you get the "Not enough time spread." error, it will be necessary
        to increase the number of months allocated.  This condition occurs
        when you have specified a lengthy time span in the Quicken export
        process.

        The allocation must be increased to the number of months representing
        the export time span.  Enter the number in the command line as
        follows: TR filename number (No Ext on filename).

                        -- page 32 --

Importing Transactions with ASCII Text Files
You may import transactions into Tree Based from a standard ascii text file.
To prepare a transaction for importing, begin each line of the text file with
one of the following assignments:
        .C             Conditional (default). Tree Based ignores transfers
                       with positive amounts.  This comes in handy when
                       importing two accounts at the same time.  For
                       example, a transfer from a savings to a checking
                       account will have two records, one for each
                       account.  If imported Unconditionally, Tree Based
                       will create two transactions for each transfer
                       between checking and savings.  However, by using
                       .C, one of the two will be ignored.
        .U             Unconditional.  Accepts all transactions
                       unconditionally.
       .[Account Name] Destination Account
        D              Date
        T              Total Amount of the transaction.
        C*             Cleared Status
        CX             Cleared and Reconciled
        N              Check Number (0-99999 or 2 ASCII Characters)
        P              Label (Non-Split)
        M              Memo (Up to 3 Lines)
        L              Category for a regular Voucher (non-Split).  Use
                       brackets for Categories which belong in the Asset
                       and Liability: L[Account Name]
        S              Category for a Split Voucher.  Use brackets for
                       Categories which belong in the Asset and Liability:
                       S[Account Name]
        E              Split Label
        $              Split Amount
        End of Transaction

To Import the "Transaction File," select Import from the Files menu of the
Main Menu (Alt F and then I).  Then type in the name of the transaction file
and press Enter. Tree Based will automatically assign the transactions to the
Category you have specified in the ascii file.  If Tree Based does not find
a particular Category, it will create it and build the tree structure
according to your specifications (see next section, Importing Tree Structures
with ASCII Text).

Original Balance
If you need to establish the Original Balance of an Account, be sure that the
first transaction has a Label of "Opening Balance." The date should be one
month prior to that of any other transactions.  Also, make sure that the
Category of this first transaction is also your Destination Account  (that
is, the Account which will receive all of the imported transactions).

                        -- page 33 --

Example of a complete import file for "Checking Account" with an "Opening
Balance":

         D12/31/90
         T1000.00
         CX
         POpening Balance
         L[Checking Account]
         D1/ 2/91
         T-93.73
         CX
         N2183
         SLiving Expenses:Groceries:Food
         EJoe's Market
         $-70.00
         SHome:Maintenance
         EHardware Unlimited
         $-23.73


Splits
For Splits repeat S (Category), E (Label), and $ (Dollar Amount) for each
split component of the transaction.

Destination Account
If there is no Opening Balance transaction as described above, then inform
Tree Based of the Destination Account by typing in the name of the account,
enclosing it with brackets, and placing a period in front.
Example:
        .[Checking Account]

Precede each group of transactions with a new Account Destination.

NOTE:  If this Destination Account is not found in the Main Work Sheet and
there is no Opening Balance transaction, then Tree Based will ask you which
Account the file should be imported into.

Example of a complete import file for "Visa" without an "Opening Balance":

         .[Liabilities:Visa\Business]
         D1/ 2/91
         T-48.00
         LBusiness Expenses:Entertainment
         PThe Food Place
         MLunch with Big Corp Client


                        -- page 34 --

Importing Tree Structures with ASCII Text Files

The import process evaluates every "L" symbol it encounters to verify the
existence of the Category or Account.  If Tree Based does not find a
character match in the Main Work Sheet, then it creates a new Category or
Account.  It also assigns the Category or Account to its proper position in
the tree. You can build a library of tree structures outside of Tree Based
and then import them into your work sheets.  For example, keep tree
structures on disk for each of the tax forms: 1040.TXT, 1065.TXT, SCHDLE.TXT,
etc.  You could then import any or all of these branches as needed for each
client. In another example, importing the following file will create a tree
structure which could be used in a home purchase situation.

Filename:  HOME.TXT
LHome Expenses:Mortgage Interest
Lhome Expenses:Maintenance
Lhome Expenses:Insurance
Lhome Expenses:Other
L[Home Equity:Value]
L[Home Equity:Mortgage]

Importing HOME.TXT will create a Income and Expense tree of "Home
Expenses" and a Asset and Liability tree of "Home Equity"  along with the
Sub-levels.  Note that there are no other symbols (like )in the file.

Sub-Registries
In HOME.TXT note how Tree Based uses the colon ( ":" ) to recognize Sub-
levels.
If you wish to work with Sub-Registries (for account partitioning), separate
Categories with the slash symbol ( "\" ).
Examples:
           L[Liabilities:Visa\Hers]
      or   L[Assets:Checking\Personal\Hers]
              |        |               +--------- Subs
              |        +------- Registry
              +------ Header


Importing: Free Form & CheckFree

Free Form Import Rules
1.   The file must be a standard text file.
2.   The file must have a .PRN extension.
3.   The first row must be a field-defining Header (for example, "Amount",
     "Category", "Label", "Date").
4.   The fields can be in any order.
5.   Enclose text entries with DOUBLE QUOTES.
6.   Do NOT enclose dollar amounts with DOUBLE QUOTES.
7.   We recommend that you separate the fields with commas.
                        -- page 35 --

Here are the characters used to define fields:
AC   Account
AD   Address
A    Amount
CH   Check Number
CL   Cleared
C    Category
DA   Date
D    Label
L    Label
M    Memo
P    Label
N?T  Memo
N    CheckNo
R    Cleared
T    Memo
X    Cleared
#    CheckNo

Here's a listing of the defining characters grouped in fields.

Account      AC...
Address    AD...
Amount       A...
CheckNo    CH..., N...,   #...
Cleared    CL..., R...,   X...
Category   C...
Date    DA...
Label        D...,  L...,   P...
Memo    M...,  N?T..., T...

Examples
Both examples produce equivalent results

Example 1:

"DATE"    "CHECK NO."  "CATEGORY"  "DESCRIPTION"  "AMOUNT"  "RECONCILED"
"MEMO" "ACCOUNT"
"1992/04/28"  "100"  "CCS"  "AMERICAN EXPRESS"  -100.00 "C"   "AMEX PAYMENT
COMPUTER SHOW" "Checking"
"1992/04/28"   "101"   "EXX"   "EXXON"      -101.00   "X"   "GAS FOR SHOW"
"Visa"
"01/02/92"   "102"   "CCS"   "AMERICAN EXPRESS"      -102.00   ""   "MDMD"
"Visa"
"1992/04/28"   "123"   "UTL"   "US SPRINT"   -123.00   ""   "PHONE BILL"
"Checking"

                        -- page 36 --

Example2:  (with recommended COMMA separations).

"DATE","CHECK
NO.","CATEGORY","DESCRIPTION","AMOUNT","RECONCILED","MEMO","ACCOUNT"
"1992/04/28","100","CCS","AMERICAN EXPRESS",-100.00,"C","AMEX PAYMENT
COMPUTER SHOW","Checking"
"1992/04/28","101","EXX","EXXON",-101.00,"X","GAS FOR SHOW" "Visa"
"01/02/92","102","CCS","AMERICAN EXPRESS",-102.00,"","MDMD" "Visa"
"1992/04/28","123","UTL","US SPRINT",-123.00,"","PHONE BILL","Checking"
                        -- page 37 --

                       How to Print Reports


To get to the Output feature, select Output from the Main Menu (or hold down
Alt and press O). Tree Based allows you to customize your reports.  Simply
expand the sub-levels that you want shown, specify the Time Period, choose
the time span, and select the Categories you want included.  You may choose
from several Report Types: Totals, Budgets, Budget/Actual Comparisons, or
Transactions.  You may also produce Year-To-Date reports. You may output to
a printer, file, or screen.   When you're ready, press P (for "Print/Send")
to start printing or sending data.

1. Organize your Tree:
What you see is what you get. Expand or collapse the tree structure to suit
your needs.  If necessary, go to Edit to rearrange your tree structure or
Rename Categories.
Press F3 to assign (and unassign) the Categories you'd like to print.
(Control F3 toggles all at once.)  If you do not select a Category, it will
not be included in the total of its group. If you want only Lower window
totals, then press Control F3 in the Upper window to unassign all
Categories. Then go to the Lower window and assign the accounts
you would like to print.
Press F6 if you wish to display Year-to-date amounts.
Tree Based assigns Soft Page Breaks automatically to prevent the report from
spilling over to the next page.  The Soft Page Breaks determine top of a new
page and are designated the symbols: "SPg".  Sometimes these Soft Page
Breaks do not occur at desirable locations.  For this reason, Hard Page
Breaks
(HPg) are available.  Press F4 while on the category that you would like to
be at the top of a new page.  The other Soft Page Breaks are automatically
re-assigned.

2. Control Box

Time Period:
Press T to change the Time Period used to calculate column totals:  Daily,
Weekly, Bi-weekly, Semi-monthly, Monthly, Quarterly, Twice Yearly, and
Yearly.  (Press F6  for Year-to-date reports.)

Report Type
Press R (Report Type) to change the Output to either Totals, Budget,
Comparison, Balance sheet, Trial Balance, or Transactions.
Totals will give you totals for the Categories and Time Periods selected.
Budget will print up your planned budget (as entered in the Budget feature).
Comparison will print up an analysis of your budget.  Tree Based compares
actual expenses and incomes to the planned budget.
Balance sheet will print up a traditional Balance sheet.
Trial balance will print up a traditional Trial Balance.
Transactions will print up all the transactions in the assigned Category
within the Time Period specified.
             -- page 38 --

There are four options:
- One line per transaction ■ Include Memo
- Split Detail
- Memo and Split Detail

Beginning
Press B to change the Beginning Date. This date
determines the date of the first column of the printout.  When printing out
transactions, it determines the date from which to begin printing
transactions.
Use the  arrows to alter the date.

Ending
Press E to change the Ending Date of the last column.  This date
determines the date of the last column of the printout.  When printing out
transactions, it determines the date from which to end printing transactions.

Use the left and right arrows to alter the date.

Device  Press D to change the Output Device.  Selections are Printer,
Screen, File, Export, or 123 (.PRN file).
If you print "Screen" the display resembles the actual report when printed
out.

The Export Feature allows you to send transactions or tree structures to
other Tree Based files.
Structures             Expand or collapse the tree structures to
                       expose those branches you wish to export
                       and then press F3 to assign them for
                       output.
Transactions           Export transactions within the specified beginning
                       and ending dates.  Only those transactions which
                       belong to a category tagged for print will be
                       included.
The 123 setting will export data to a file with a ".PRN" extension.  Use this
feature to export to spreadsheets, databases, or tax programs.

Options
There are several Output options provided to assist you in creating
personalized reports.
Get, Save Formats:  This feature saves a particular print format for
retrieval at any time. Saving the Output state of the report "memorizes" it
for later reference, preventing you from having to re-create it every time.
The format includes the visual state of the Tree Structure along with those
categories selected as "Print".  The Page Breaks, Report Type, and Titles are
also saved.
Retrieve a previously saved format by selecting Get_Format. This feature is
handy when you frequently generate the same report month after month.
Title:  This feature allows you to create your own report titles.
                        -- page 39 --

                               Setup


The Setup feature allows you to customize Tree Based to suit your individual
needs.  To use this feature, select Setup from the Main Menu (Alt S).
SetUp has an Info Note attached to it which may be used when printing Multi-
purpose Forms.  Press Alt I to call up the Info Note.
The upper window displays the settings of the current file. When these
settings are changed, they are saved with the file. The Enter, Up, and Down
keys move you from item to item.  Press PgUp/PgDn to move the cursor
from one window to another.
The second window displays the current program settings. Changes to these
settings are only saved if you press F10 and select "Yes" as you exit.  These
settings are not stored within the data file and affect all Tree Based files.
You may return to the original settings by deleting the configuration file
TR.CFG.
The Enter, Up, and  Down keys move you from item to item. The  and
 keys will change the colors.
The third window displays the system characteristics.  Tree Based
automatically adjusts to fit the display adapter attached to your computer.
If a CGA adapter is active a "" symbol is displayed to signal that the
anti-snow routines are active.



Altering Work Sheet Titles
You may change the titles of the Main Work Sheet.  For example, instead of
"Asset and Liability," your Lower Header could be titled "Assets and
Liabilities."  Simply type over the existing Lower Header to change it.  When
you save the file, all text changes will be preserved. You may also name your
work sheet.  The Name shows up in  the upper left corner of the screen in
most of the  program features.  It will also appear in the Output reports.

Data File Settings

Week Start
This is the beginning day of the week for Weekly analysis.  Example: "Sun"
indicates that the Weekly display will begin Sunday and end Saturday.

B-Week Index
This command will alternate Bi-Weekly starting points.  Example: If the B-
Week Index is A and the Bi-Weekly dates are "8-10-90/8-24-90," then changing
the index to B will alter the Bi-Weekly dates to "8-17-90/8-31-90."

Fiscal Year
This defines the Fiscal Year starting date for the file.  Any month is a
valid entry.  This will affect the Year-To-Date amounts displayed in the Main
Work Sheet.
                        -- page 40 --

Future Margin
When you open the file, this feature sets the number of future months
accessible in the Main Work Sheet. Your Endpoint will adjust to maintain your
specified number of future months. If you wish to extend the Future Margin
manually, then  set this number at zero.

Default Account
The Account field of the Voucher defaults to this Account when a Income and
Expense Category is new and has no transactions (otherwise the most
frequently used Account is the default). If the cursor is in the Income and
Expense window and the  Asset and Liability display is reduced to its minimum
size, this Account will be the one displayed.

Changing the Work Sheet Time Span
Beginning
This defines the beginning month of your data.  You may go  backward or
forward any number of months using the  and  keys.  Time extension
is limited by the amount of memory available.  If you cannot achieve the
desired beginning, exit with a save and try again.  Moving the beginning
forward in time will delete the data which is prior to the new Beginning
date, so be sure to save that portion first.

Ending
This defines the ending month of your data.  You may extend backward or
forward any number of months using the  and  keys.  Your extension
is limited by the amount of memory available.  If you cannot achieve the
desired ending, exit with a save and try again.  Moving the ending backward
will delete all data beyond the new ending point, so be sure to save that
portion first.





Program Settings

Orig File Backup
This feature creates a backup of your data each time you save.  If this
option is used, the original file extension is renamed to .BAK and the
current file is saved under the original name.  This feature preserves the
last two versions of your data.

Auto-Decimal Pt.
This is for dollar entry preference:
        No  -- User types in decimal point or  to signify the end of
        dollar entry. Faster if entering whole dollars.
        Yes -- User types in numbers only. Faster if entering cents.

/-Menu Key
Allows you to use the  key to pull up the menu (instead of ).
             -- page 41 --
Select Printer
Press Y to select a port and printer.  Place the cursor on the port you wish
to use and press Enter.  A new menu appears, giving you a selection of
printers. Place the cursor on the printer you wish to use and press Enter.
You may select more than one port and printer.  For example, for LPT1 you
might  select Panasonic and for LPT2 you might select HP Laserjet.  This will
allow you to dedicate one printer to check printing and another to invoicing.
If you need to adjust the Reset or Compressed codes (used in Output for
Compressed mode), select "User Defined" instead of a specific printer. Place
the cursor on Reset or Compressed and press Enter.  Then enter your printer
code and press Enter.
If you select a COM port, Tree Based provides menus for selecting Baud Rate,
Parity, Data Bits and Stop Bits.
Below the COM port selections, you'll see "Null."  "Null" isn't a selection
in Setup; it's a selection in the Print Register, which uses the same menu.
Press Escape or F10 to exit the menu.


Altering Colors
Tree Based allows you to modify the colors of the display.  Each color set
represents a standard feature of the program.  The top row of each set
represents the background color.  The other rows (with "xx") represent the
foreground colors.  Make changes by pressing the - or + keys.  Changes are
saved by pressing F10.


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