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MANUAL.TXT
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1993-01-08
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dClub Version 4.0 February 1993
-------------------------------------------------------------------------
Welcome to the dClub View Help option. This will assist you with some of
the features of the program.
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What to do first:
First, read this documentation, walk thru the tutorial under the Manual
sub-menu, enter your users names, passwords and tag with "Y" the areas
that you authorize the users to use. Enter your inventory and yours
customers. Once this is done, you are ready to start doing invoices and
work with the process of the program. Get familiar with the operation
of the program in order to find the information you need.
Standard Data Screen Menu Options Description
---------------------------------------------
This are a brief description of the diferents options you will find at
the data screens. All options work the same way at every data screen and
work with the data file area selected.
Add - By pressing this option you are able to Add a new
record to the current database.
Edit - By pressing this option you are able to Edit the
current record at the screen of the current database.
Previous - By pressing this option you are able to reach the
previous record in the database by the order selected.
Next - By pressing this option you are able to reach the next
record in the database by the order selected.
First - By pressing this option you are able to reach the first
record at the database according to the order selected.
Last - By pressing this option you are able to reach the last
record at the database according to the order selected.
Search - By pressing this option you are able to search a record
by giving the search value according to the order
selected.
Browse - By pressing this option you are able to see the complete
database file in a Browse Window Mode.
Tag/Delete - By pressing this option you are able to Tag the current
record in the screen as deleted to be removed later. The
deleted records will be removed permanently when the
Reindex option under Utilities Submenu is selected. To
Untag the record just press this option again when the
record is present at the screen.
Change Search - By pressing this option you can change the diferents
search condition available to the current data screen.
=========================================================================
Databases Fields Description
=========================================================================
Customer.DBF Customers Data Information
-------------------------------------------------------------------------
Customer Number: Assing the customer a number of identification
or membership. This can be Numeric or Alphanumeric.
The lenght of this field is 6 spaces.
Customer Last Name: Enter only the Last Name of the Customer.
The lenght of this field is 15 spaces.
Customer Type: This area specify the customer type restriction.
This field is receive from a pick window selection
from another database. The lenght of this field is
1 space.
Main: Enter the name and initial of the main card holder.
The lenght of this field is 15 spaces.
Spouse: Enter the name of the spouse if is going to be
authorize by the Main card holder to rent under his
customer number. The lenght of this field is 15
spaces.
C, D, E other: Enter the names of any other person that the
customer main holder allow to rent under his number.
The lenght of this field is 15 spaces.
Birth: Enter the birth date of every person inserted under
the names area. The computer use this to find the
age of each member. Enter the date in two numeric
digit, each corresponding to the Month/Day/Year.
Address: Enter the address of the customer. The lenght of
this field is 40 spaces divided on two lines.
City: Enter the city where the customer live. The lenght
of this field is 15 spaces.
State: Enter the corresponding state in two digit. The
lenght of this field is two spaces.
Home Phone: Enter the customer home phone number. The lenght
of this field is 10 numeric spaces.
Work Phone: Enter the customer work phone number. The lenght
of this field is 10 numeric spaces.
Other Phone: Enter any other phone number of the customer. The
lenght of this field is 10 numeric spaces.
Special Date: Enter here any special date that you will like to
consider on your rental process for your customers.
Employed: Enter the name where the customer is employed.
The lenght of this field is 30 spaces.
Social Security No: Enter the customer social security number.
The lenght of this field is 10 spaces.
License Number: Enter the license number of the customer.
The lenght of this field is 20 spaces.
License State: Enter the state 2 digit that the license corresponde.
The lenght of this field is 2 spaces.
Bank Card: Enter Customer Credit Card name if any. The lenght
of this field is 10 spaces.
Card Number: Enter the number of the Customer Credit Card.
The lenght of this field is 20 spaces.
Expire: Enter the experation date of the credit card.
This is a date field. Enter the date in two numeric
digit, each corresponding to the Month/Day/Year.
Last Rent: This is the date of the last time this customer rent
an item given by the system invoice process.
Counter: This is a numeric counter that number the amount of
items rented. This is count by the invoice process.
Rents $: This field is updated by the invoice process given
the total amount of rent money generated by this
customer.
Unpaid: This is the Unpaid amount of the customer.
Credits: This is the Credits accumulated by the customer.
This field is updated by the invoice process and
by the video credit counter limit under the system
parameters.
Comment: Enter any special comments that you want to give to
that customer. The lenght of this field is 30 spaces.
===========================================================================
Items.DBF Items Data Information
---------------------------------------------------------------------------
Number: Assign a number to the item. The lenght of this field
is 6 spaces. This is an alphanumeric field.
Title: Enter the title or description of the item. The
lenght of this field is 30 spaces.
Quantity: Enter how many of this items you have with the same
number. The lenght of this field is 6 spaces.
Media: Enter the media type of the item. The lenght of this
field is 15 spaces.
Status: The status field come from a pick window database
that allow to specify the current status of the item.
You can access this database under the same menu of
the items selection.
Sale/Rent: Enter if the item if for Sale or Rent. Rent will
come as a default. The lenght of this field is 4
spaces.
Rent Code: The rent code field come from a pick window database
that allow to specify the current rent code of the
item. You can access this database under the same
menu of the items selection.
Bar Code: Enter the bar code assign to the item. The lenght of
this field is 30 spaces.
Rated: The Rated code field come from a pick window database
that allow to specify the current rating of the item.
You can access this database under the same menu of
the items selection.
Class: The Class field do not have to be inserted. This field
is coming from the Rated database pick window. When
a Rated field is specify, the class field will come
with it.
Purchase: Enter from where the item was bought. The lenght of
this field is 25 spaces.
Purchase Date: Enter the purchase date. This is a date field. Enter
the date in two numeric digit, each corresponding to
the Month/Day/Year.
Purchase Price: Enter the cost of the item.
Sale Price: If the item is for SALE, enter the Sale amount. If
the item is for rent, leave this field empty.
Rented: This field is updated from the Invoice process. It
will count the times that the item have been rented.
$$ Generated: This field is updated from the Invoice process. It
will add the amount of money that the item is been
rented for every time is rent.
Last Rent: This field is updated from the Invoice process. It
will show the last date when the item was rented.
Last Renter: This field is updated from the Invoice process. It
will show the number of the last customer that rent
this item.
===========================================================================
Week.DBF Rent System Parameters Information
---------------------------------------------------------------------------
Code: Enter the Code letter that you want to use to specify
the rent code parameter.
Description: Enter the Code Description for the current rent
parameter created.
Days of the Week: You have all the days of the week display on the
editor box.
Days: For each day of the week, enter the amount of days
that you want to rent the items for.
Price: For each day of the week, enter the rental price that
you want to rent the items for.
===========================================================================
Returns.DBF Returns Information Area
History.DBF Updated Transaction from Returns.DBF and Sales from
Invoice Process.
---------------------------------------------------------------------------
These Databases have the same structure but their use is diferent.
Invoice Number: This is the invoice number generated by the invoice
procedure.
Date: The date when the invoice was created.
Custumer Number: The number of the customer selected at invoice.
Name: Customer Name Selected from customer number.
Comment: Comments that belong to the customer selected.
Age: Selected Customer Age calculated from birthdate at
moment of invoice creation.
Unpaid: Amount unpaid from customer.
Home Phone: Customer Home Phone Number.
Work Phone: Customer Work Phone Number.
Item Number: Number of items selected.
Title: Items Titles selected.
Rent/Sale: Only items that are for RENT go to the Returns area,
Sales items go to the History Database.
Rate: Rate of title selected.
Days Rented: Period of Day or days that the title was rented for.
Return: The Date when the Title should be returned in.
Charge: Amount charge for the Title selected.
Returned: One Character field that tag "Y" if the title have
been returned.
Return Date: System will update this field with the date the title
was returned.
Recharge: If title return date is under returned date, the
program will apply a recharge amount. The same is
calculated by the rental charge by the days of
diferents of the returned date. It will calculate
the amount by the percentage given under the System
Parameters option title Set Tax, % and Limit.
Taxes: The system will add the corresponding Tax amount
for the bottom of the return slip in the screen.
===========================================================================
Under Items Maintenance You find 3 pick window selection.
These are Rent Code, Status Code and Rating Code.
===========================================================================
===========================================================================
Rentcode Same as WEEK.DBF file described above
---------------------------------------------------------------------------
This Selection can be updated also under the Utility Bar pull down menu in
the System Parameters Options.
===========================================================================
Status.DBF Item Status Class Information
---------------------------------------------------------------------------
Code: Enter the status code Letter.
Description: Description of status code classification.
===========================================================================
Rating.DBF Rating Video Class Information Area
---------------------------------------------------------------------------
Rated: Enter the Video Rating classification.
Classification: Enter the Classification Description.
Age Limit: Enter the Age limit for this classification.
===========================================================================
Tax.DBF Tax, Percentage and Credits limit
---------------------------------------------------------------------------
Sales Tax: Establish Sales Tax Percentage.
Rent Tax: Establish Rent Tax Percentage.
Return Percent: Establish Recharge Percent for Late Charge Rent
Price.
Credit Limit: Establish Amount of Credit Limit for Customers.
Video Credit: Establish the amount of rents that the customer
need to get a rental credit.
===========================================================================
Amount.DBF Database updated from the daily transactions table.
---------------------------------------------------------------------------
Date: Date of Record process.
Invoices: Total invoices generated for that date.
Items Out: Total of Items rented.
Items In: Total of items returned.
Sales: Total amount on Sales for that date.
Rents: Total amount of Rents for that date.
Returns: Total amount of Recharge for that date.