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FASTMAIL USER'S MANUAL
VERSION 2.26
CACHE MICROSYSTEMS
2234 SANTA YNEZ AVE
SAN LUIS OBISPO, CA 93405
_______
____|__ | (R)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER
COPYRIGHT (c) 1990, 1991 CACHE MICROSYSTEMS
CACHE MICROSYSTEMS
2234 SANTA YNEZ AVE
SAN LUIS OBISPO, CA 93405
* * * FASTMAIL VERSION 2.26 * * *
LICENSE AGREEMENT
Copyright (c) Cache Microsystems 1990, 1991
All Rights Reserved
DEFINITION OF SHAREWARE
Shareware distribution gives users a chance to try software
before buying it. If you try a Shareware program and
continue using it, you are expected to register. Individual
programs differ on details -- some request registration
while others require it, some specify a maximum trial period.
With registration, you get anything from the simple
right to continue using the software to an updated program
with printed manual.
Copyright laws apply to both Shareware and commercial
software, and the copyright holder retains all rights, with
a few specific exceptions as stated below. Shareware authors
are accomplished programmers, just like commercial authors,
and the programs are of comparable quality. (In both cases,
there are good programs and bad ones!) The main difference
is in the method of distribution. The author specifically
grants the right to copy and distribute the software, either
to all and sundry or to a specific group. For example, some
authors require written permission before a commercial disk
vendor may copy their Shareware.
Shareware is a distribution method, not a type of software.
You should find software that suits your needs and
pocketbook, whether it's commercial or Shareware. The
Shareware system makes fitting your needs easier, because
you can try before you buy. And because the overhead is low,
prices are low also. Shareware has the ultimate money-back
guarantee -- if you don't use the product, you don't pay for
it.
COPYRIGHT (c) 1990, 1991 CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
DISCLAIMER - AGREEMENT
Users of "FASTMAIL" must accept this disclaimer of warranty:
"FASTMAIL is supplied as is. The author disclaims all
warranties, expressed or implied, including, without
limitation, the warranties of merchantability and of fitness
for any purpose. The author assumes no liability for
damages, direct or consequential, which may result from the
use of FASTMAIL."
FASTMAIL is a "shareware program" and is provided at no
charge to the user for evaluation. Feel free to share it
with your friends, but please do not give it away altered or
as part of another system. The essence of "user-supported"
software is to provide personal computer users with quality
software without high prices, and yet to provide incentive
for programmers to continue to develop new products. If you
find this program useful and find that you are using
FASTMAIL and continue to use FASTMAIL after a reasonable
trial period, you must make a registration payment of $17.00
& $3.00 S&H to CACHE MICROSYSTEMS. The $17.00 registration
fee will license one copy for use on any one computer at any
one time. You must treat this software just like a book.
An example is that this software may be used by any number
of people and may be freely moved from one computer location
to another, so long as there is no possibility of it being
used at one location while it's being used at another. Just
as a book cannot be read by two different persons at the
same time.
Commercial users of FASTMAIL must register and pay for their
copies of FASTMAIL within 30 days of first use or their
license is withdrawn. Site-License arrangements may be made
by contacting CACHE MICROSYSTEMS.
Anyone distributing FASTMAIL for any kind of remuneration
must first contact CACHE MICROSYSTEMS at the address below
for authorization. This authorization will be automatically
granted to distributors recognized by the (ASP) as adhering
to its guidelines for shareware distributors, and such
distributors may begin offering FASTMAIL immediately
(However CACHE MICROSYSTEMS must still be advised so that
the distributor can be kept up-to-date with the latest
version of FASTMAIL.).
COPYRIGHT (c) 1990, 1991 CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
You are encouraged to pass a copy of FASTMAIL along to your
friends for evaluation. Please encourage them to register
their copy if they find that they can use it. All
registered users will receive a copy of the latest version
of the FASTMAIL system.
Copies of this program may be given to others for evaluation
but cannot be sold or used as a promotion for other sales
without express written permission from CACHE MICROSYSTEMS.
MailMerge is a trademark of MicroPro International
IBM, IBM PC, XT and AT are trademarks of IBM Corporation
DBASE III is a trademark of Ashton-Tate.
Clipper is a trademark of Nantucket Inc.
Microsoft Word and MS DOS are trademarks of Microsoft
Corporation
COPYRIGHT (c) 1990, 1991 CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
TABLE OF CONTENTS
1. INTRODUCTION 1
1.1 SYSTEM REQUIREMENTS 1
1.2 MENU SELECTION 1
2. GETTING STARTED 1
2.1 COPYING THE SYSTEM DISK 1
2.2 HARD DISK INSTALLATION 1
2.3 FLOPPY DISK INSTALLATION 1
3. STARTING FASTMAIL 2
3.1 HARD DISK USER'S 2
3.2 FLOPPY DISK USER'S 2
4. USING "FASTMAIL" 2
4.1 ADDING A RECORD NAME 3
4.2 DISPLAYING A RECORD NAME 4
4.3 EDITING A RECORD NAME 5
4.4 DELETING A RECORD NAME 6
4.5 PRINTING RECORD NAMES 7
4.5.1 PRINT RECORD SELECTIONS 7
4.5.2 PRINTING RECORDS BY INTEREST 8
4.5.3 PRINTING RECORDS BY DATE 8
4.5.4 PRINTING RECORDS BY SUBJECT 9
4.5.5 PRINTING A SINGLE LABEL 9
4.5.6 SELECTING PRINT OUT FORMAT 10
4.5.7 PRINTING RETURN ADDRESS LABLES 10
4.5.8 EXITING THE PRINT MENU 10
4.6 PROGRAM CONFIGURATION 11
4.6.1 LASER PRINTER SELECTION
4.6.2 DISPLAY COLOR 11
4.6.3 DEFAULT ADDRESS 11
4.6.4 SPECIAL INTEREST 11
4.7 SEARCHING FOR DUPLICATE NAMES 12
COPYRIGHT (c) 1990, 1991 CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.8 PRINTING MAILING LABELS 13
4.8.1 PRINT MAILING LABELS RECORD SELECTIONS 13
4.8.2 PRINTING MAILING LABELS BY DATE 13
4.8.3 PRINTING MAILING LABELS BY SUBJECT 14
4.8.4 SELECTING MAIL LABEL FORMAT 15
4.8.5 EXITING THE PRINT MENU 15
4.8.6 CONTROLLING THE PRINTER DURING 15
LABEL MAKING
4.9 RESTORING THE DATABASE 17
4.10 SAVING THE DATABASE 17
4.11 STATISTICS 17
4.12 EXPORTING THE DATABASE FOR MAIL MERGING 19
4.12.1 SELECT WHAT TO EXPORT 19
4.12.2 EXPORT RECORD SELECTIONS 20
4.12.3 EXPORT RECORDSBY INTEREST 20
4.12.4 EXPORT RECORDS BY DATE 21
4.12.5 EXPORT RECORDS BY SUBJECT 21
4.12.6 EXITING THE EXPORT MENU 21
4.12.7 MS WORD AND OTHER MAIL MERGE 22
FORMATS 22
4.12.8 SDF ASCII TEXT FILE 22
4.12.9 DATABASE FORMAT FILE 22
4.12.10 ORDER OF DATA TO BE EXPORTED 23
4.12.11 USING THE EXPORTED FILE WITH WORD 23
PROCESSORS
4.13 BROWSE DATABASE BY INTEREST OR SUBJECT 24
4.13.1 TOPIC/SUBJECT SEARCH 24
4.13.2 BROWSE RECORD SELECTIONS 25
4.12.3 BROWSE RECORDS BY INTEREST 26
4.13.4 BROWSE RECORDS BY DATE 26
4.13.5 BROWSE RECORDS BY SUBJECT 27
4.13.6 EXITING THE BROWSE MENU 27
4.14 CLEAR ADD LIST AND SINCE FEATURE 27
4.15 PRINT REGISTRATION FORM 28
4.16 EXITING THE PROGRAM 28
5. TECHNICAL SUPPORT AND REGISTRATION 29
5.1 TECHNICAL SUPPORT 29
5.2 PROGRAM REGISTRATION 29
APPENDIX A: FULL SCREEN EDITING 30
APPENDIX B: SUPPORTED PRINTING LABELS 31
COPYRIGHT (c) 1990, 1991 CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
1. INTRODUCTION
"FASTMAIL" is a easy to use system for keeping track
of names, addresses, phone numbers and various other
information about clients, relatives and friends. The
menu driven format allows the user to quickly learn the
program without the use of a manual.
1.1 SYSTEM REQUIREMENTS
100% IBM Compatible PC, XT, OR AT
512k BYTES OF RAM, DOS 3.0 OR HIGHER
1.2 MENU SELECTION
To select any given function enter the first letter of
that function, or use the arrow keys to highlight the
desired function then press [ENTER].
2. GETTING STARTED
2.1 COPYING THE SYSTEM DISK
Before you install this program make a backup copy of
this disk using "Diskcopy" or another program. Use the
backup copy disk for program installation.
2.2 HARD DISK PROGRAM INSTALLATION
Follow the steps below to install "FASTMAIL".
1. Make a new directory on your hard disk (i.e.
Mkdir C:\FASTMAIL).
2. Change the hard disk path to this new
directory (i.e. CD C:\FASTMAIL).
3. Place the backup disk in drive "A".
4. Copy all files from drive "A" to the hard
disk(i.e. Copy a:*.* C:).
5. The installation of the program is now complete.
2.3 FLOPPY DISK INSTALLATION
There is no installation required for floppy disk
systems. However the program storage is limited
to the space on the disk.
COPYRIGHT (c) 1990, 1991 -1- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
3. STARTING THE PROGRAM
3.1 HARD DISK USER'S
To invoke the program set the computer to the
directory where the program was installed(i.e. CD
C:\FASTMAIL).
Enter "MAIL"
3.2 FLOPPY DISK USER'S
Place the program disk in drive a:
Enter "A:".
Enter "MAIL".
4. USING "FASTMAIL"
This section describes the different functions of
"FASTMAIL". The functions described are listed below;
1. Add records
2. Edit records
3. Find records
4. Delete records
5. Print records
6. Duplicate record check
7. Print mailing list labels
8. Program Configuration
9. Saving files to a remote disk
10. Installing files from a remote disk
11. Program Statistics
12. Exporting the database file for Mail Merge
13. Browse the Mailing list
14. Clearing Add List Since last Cleared
15. Leaving the "FASTMAIL" program
COPYRIGHT (c) 1990, 1991 -2- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.1 ADDING RECORD NAMES
To add a record select "A" from the main
menu. Once selected the program will prompt the
user for the "Lastname" or "Company" name of the
record to add.
Press [Enter] twice with no names displayed to
return to the main menu.
The program will then search the existing database
for any names that match this entry.
If there is a match all matching names will be
displayed on the screen.
If a match is found the user will have the choice
of terminating, editing or adding another record
of the same name as shown on the bottom of the
screen. Select an option by entering the letter
enclosed in brackets for the desired function.
Enter all information for this record as required.
After entering this information press [Enter] or
[Pgdn] until "Is this correct (Y/N)?" is
displayed. If the information is correct enter
"Y", if not enter "N" to change the information.
Repeat these steps for all records to be entered.
Then press [Enter] three times at the lastname
prompt to return to the main menu.
COPYRIGHT (c) 1990, 1991 -3- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.2 DISPLAYING A RECORD NAME
To display a record select "F" from the
main menu. Once selected the program will prompt
the user for the "Lastname", "Company" or
"Personal ID." of the record to display.
Press [Enter] three times with no names displayed
to return to the main menu.
The program will then search the existing database
for any names that match this entry.
If there is a single match the program will
display that entry. If there is more than one
match all matching names will be displayed on the
screen.
The user will have the choice of terminating,
displaying the next screen or displaying a record
on the existing screen. Select an option by
entering the letter enclosed in brackets for the
function desired.
If the name is not found the user can add the
given name if desired.
COPYRIGHT (c) 1990, 1991 -4- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.3 EDITING A RECORD NAME
To edit a record select "E" from the main
menu. Once selected the program will prompt the
user for the "Lastname", "Company" or "Personal
ID." of the record to display.
Press [Enter] three times with no names displayed
to return to the main menu.
The program will then search the existing database
for any names that match this entry.
If there is a single match the program will
display that entry. If there is more than one
match all matching names will be displayed on the
screen.
The user will have the choice of terminating,
displaying the next screen or displaying a record
on the existing screen. Select an option by
entering the letter enclosed in brackets for the
function desired.
If the name is not found the user can add the
given name if desired.
Enter all information for this record as required.
After entering this information press [Enter] or
[Pgdn] until "Is this correct (Y/N)?" is
displayed. If the information is correct enter
"Y", if not enter "N" to change the information.
Repeat these steps for all records to be entered.
Then press [Enter] twice at the lastname prompt to
return to the main menu.
COPYRIGHT (c) 1990, 1991 -5- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.4 DELETING A RECORD NAME
To delete a record select "D" from the main
menu. Once selected the program will prompt the
user for the "Lastname", "Company" or "Personal
ID." of the record to display.
Press [Enter] three times with no names displayed
to return to the main menu.
The program will then search the existing database
for any names that match this entry.
If there is a single match the program will
display that entry. If there is more than one
match all matching names will be displayed on the
screen.
The user will have the choice of terminating,
displaying the next screen or displaying a record
on the existing screen. Select an option by
entering the letter enclosed in brackets for the
function desired.
After selecting the desired record. The program
will display it on the screen. The user must then
determine if the record displayed should be
deleted. If the record is to be deleted enter
"Y". To save the given record enter "N".
COPYRIGHT (c) 1990, 1991 -6- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.5 PRINT RECORD NAMES
To print record names select "P". This
will bring up the print screen menu. There are
several options select the option desired.
4.5.1 PRINT RECORD SELECTIONS
In the print menu there are 10 options
for printing names. They run from printing all
names to printing a single label. The names
may be printed in either lastname order or
zip code order. Below is a list of different
options for the user.
N) All Names by Name
O) All for Interest1 by Name
R) All for Interest1 by Zip
T) All for Interest2 by Name
V) All for Interest2 by Zip
X) All for Interest3 by Name
W) All Names Since Last Cleared
D) For Date by Zip
G) For Special Interest by Name
I) Print Indivdual Label
J) Print Return Address Labels
Q) Quit to Main Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
Wait for the database to be created then select
the desired output format as shown below:
A) Ordered by Name
B) Ordered by Zip Code
C) Ordered by State, Name
D) Ordered by State, Zip Code, Name
E) Ordered by Country, Zip,
F) Ordered by Country, Name
G) Ordered by Country, State, Name
H) Ordered by Country, State, Zip, Name
I) Ordered by Company, Name"
J) Ordered by Country, Company, Name
K) Ordered by Country, State, Company, Name
Q) Quit to Previous Menu
COPYRIGHT (c) 1990, 1991 -7- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.5.2 PRINTING RECORDS BY INTEREST
When printing names by Interest only the names
marked with a "Y" for that interest will be
printed.
4.5.3 PRINTING RECORDS BY DATE
Printing records by date is a very useful
feature of FASTMAIL. This feature allows the
user to print names on a specific date or a
range of dates. The user can specify the date
as an actual set of dates or a date with a range
of days around the date. Below is a list of
selections for the user.
B) Between Two Dates
O) Outside Two Dates
E) Earlier than a Specific Date
L) Later than a Specific Date
W) Within a Date by Days
X) Outside a Date by Days
D) Earlier than a Specific Date by Days
A) After than a Specific Date by Days
Q) Quit to Print Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
I use this feature to print labels and letters
for a given days work by selecting option "1".
The program automatically enters the current days
date for starting and ending dates. The program
then searches the database for a names that match
given date. A report is then printed for all
people who placed a order on that date.
COPYRIGHT (c) 1990, 1991 -8- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.5.4 PRINTING RECORDS BY SUBJECT
Print records by subject is very useful when a
specialized mailing list is desired. The user
can specify the exact information to search for.
Then select the fields desired for the search.
Once selected the has the choice of searching
all fields or selecting any combination of
fields. A list of field to be searched is shown
below.
LASTNAME
COMPANY
CITY
STATE
ZIP CODE
COUNTRY
HOME PHONE
WORK PHONE
COMMENT/DESCRIPTION
Select the fields desired. Then enter "Y"
to continue the search.
4.5.5 PRINTING A SINGLE LABEL
Select option "I" to print a single label for
a person.
Find the desired person as described in the
section "Display Record Names".
Follow the directions for printer operation,
mailing label format and test data patterns for
alignment in the mailing list section of this
manual.
COPYRIGHT (c) 1990, 1991 -9- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.5.6 SELECTING PRINT OUT FORMAT
After selecting any one of the many printer
outputs the user must select the printer
output format. Below is a list of the formats.
14 7/8 BY 11 INCH PAPER
Select option "A" to print all names on 14
7/8 X 11 paper.
Follow the directions to print the names.
14 7/8 BY 8 1/2 INCH PAPER
Select option "B" to print all names on 14
7/8 X 8 1/2 inch paper.
Follow the directions to print the names.
8 1/2 BY 11 INCH PAPER
Select option "C" to print all names on 8 1/2
X 11 paper.
Follow the directions to print the names.
4.5.7 PRINTING RETURN ADDRESS LABELS
Select Option "J" to print return address labels
Enter the desired information then follow the
directions for printer operation, mailing label
format and test data patterns for alignment in
the mailing list section of this manual.
4.5.8 EXITING THE PRINT MENU
Press "Q" to return to the main menu.
COPYRIGHT (c) 1990, 1991 -10- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.6 PROGRAM CONFIGURATION
To edit the configuration select "C". This
will bring up the configuration menu. This allows
the use r to configure FASTMAIL. Select the desired
option as described in the sections to follow.
4.6.1 LASER PRINTER SELECTION
Select this option to select the appropriate
Laser Printer. This is not required for dot
matrix printers
4.6.2 DISPLAY COLOR
Select this option to turn on or off the color
display.
4.6.3 DEFAULT ADDRESS
This screen allows the user to set a default city,
state and Zip Code to aid data entry. To use this
feature enter the desired information. Then set
the default address enable to "Y". This will
enable default addressing to occur every time a a
new name is added to the list.
After entering the correct information press "Y"
to move to the second page of program
configuration.
4.6.4 SPECIAL INTEREST CATEGORIES
Section two displays the five default interest
categories the program uses. This section allows
the user to customize the interest categories
based on their needs.
Enter the desired information then for each
interest. The user can place all blanks in any
given category if desired. The program will
automatically change the screens to match the new
interest categories.
After entering the correct information press "Y"
to return to the main menu.
COPYRIGHT (c) 1990, 1991 -11- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.7 SEARCHING FOR DUPLICATE NAMES
To search for duplicate names select "U".
Determine if you want the names printed or
displayed on the screen.
Enter "Y" to allow printing or "N" to display them
on the screen only.
The program will then start searching the
database. The program will perform a two pass
search. The first will look for a duplicate last
name, Zip Code and address. The second will
search only for a duplicate Zip Code and address.
During the search each potential duplicate will be
displayed or printed on the printer. At no time
will the program delete any name during the
search. It is up to the user to delete any
potential duplication in the database use the
"Delete Record Function".
COPYRIGHT (c) 1990, 1991 -12- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.8 PRINTING MAILING LABELS
To print record names select "G". This
will bring up the mail list menu. There are
several options select the option desired.
4.8.1 PRINT MAILING LABEL RECORD SELECTIONS
In the print menu there are 9 options
for printing names. They run from printing all
names to printing a single label. The names
may be printed in either lastname order or
zip code order. Below is a list of different
options for the user.
N) All Names by Name
O) All for Interest1 by Name
R) All for Interest1 by Zip
T) All for Interest2 by Name
V) All for Interest2 by Zip
X) All for Interest3 by Name
W) All Names Since Last Cleared
D) For Date by Zip
G) For Special Interest by Name
Q) Quit to Main Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
Wait for the database to be created then select
the desired output format as shown below:
A) Ordered by Name
B) Ordered by Zip Code
C) Ordered by State, Name
D) Ordered by State, Zip Code, Name
E) Ordered by Country, Zip,
F) Ordered by Country, Name
G) Ordered by Country, State, Name
H) Ordered by Country, State, Zip, Name
I) Ordered by Company, Name"
J) Ordered by Country, Company, Name
K) Ordered by Country, State, Company, Name
Q) Quit to Previous Menu
COPYRIGHT (c) 1990, 1991 -13- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.8.2 PRINTING MAILING LABELS BY INTEREST
When printing mailing labels names by Interest
only the names marked with a "Y" for that
interest will be printed.
4.8.3 PRINTING MAILING LABEL BY DATE
Printing mailing labels by date is a very useful
feature of FASTMAIL. This feature allows the
user to print labels on a specific date or a
range of dates. The user can specify the date
as an actual set of dates or a date with a range
of days around the date. Below is a list of
selections for the user.
B) Between Two Dates
O) Outside Two Dates
E) Earlier than a Specific Date
L) Later than a Specific Date
W) Within a Date by Days
X) Outside a Date by Days
D) Earlier than a Specific Date by Days
A) After than a Specific Date by Days
Q) Quit to Print Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
I use this feature to print labels and letters
for a given days work by selecting option "B".
The program automatically enters the current days
date for starting and ending dates. The program
then searches the database for a names that match
given date. Labels will be printed for all
people who placed a order on that date.
COPYRIGHT (c) 1990, 1991 -14- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.8.4 PRINTING MAILING LABELS BY SUBJECT
Print mailing labels by subject is very useful
when a specialized mailing list is desired.
The user can specify the exact information to
search for. Then select the desired fields to
search.
Once selected the has the choice of searching
all fields or selecting any combination of
fields. A list of field to be searched is shown
below.
LASTNAME
COMPANY
CITY
STATE
ZIP CODE
COUNTRY
HOME PHONE
WORK PHONE
COMMENT/DESCRIPTION
Select the fields desired. Then enter "Y"
to continue the search.
COPYRIGHT (c) 1990, 1991 -15- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.8.5 SELECTING PRINT OUT FORMAT
After selecting any one of the many label
output formats the user must select the printer
label format. Below is a list of the formats.
1. Single Column 15/16 x 3 1/2
2. Single Column 1 7/16 x 5
3. Single Column Rolodex 3 x 5
4. Single Column Rolodex 2 1/4 x 4
5. Three column Laser Jet 1 x 2 5/8
6. Three column Laser Jet 1 x 2 5/8(cond.)
7. Two column Laser Jet 1 x 4
8. Two column Laser Jet 1 x 4(cond.)
Once selected follow the directions to print
the mailing labels.
Be sure to use the "TEST PATTERN" to align the
mailing labels. Press [ENTER] to start printing
the labels.
If 3" x 5" Labels are chosen the user may print
there return address on the top left corner of
the label if desired. Enter "Y" when prompted by
the program.
4.8.6 EXITING THE MAILING LIST MENU
Press "Q" to return to the main menu.
4.8.7 CONTROLLING THE PRINTER DURING LABEL
MAKING
Due to a large database the user may want to
control the printer operation. Below is a
list command to control the print operation.
[Ctrl]-A, [Ctrl]-X to abort Printing.
[Ctrl]-F to suspend Printing.
After suspending or aborting printing follow
the directions on the screen to either resume
or terminate printing.
COPYRIGHT (c) 1990, 1991 -16- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.9 RESTORING THE DATABASE
The new version of FASTMAIL allows the user to load
a database file from any hard drive location or floppy
disk. The user can create a new directory with a
corresponding database file and associtated memory
files.
*****************************************************
NOTE!: Before loading a new database. PLEASE save the
current database to avoid LOSING DATA!!
*****************************************************
To load a database file select "L". This will
display information on restoring data from a data disk.
Enter the disk drive along with the full path name of
file to be loaded. Then enter the database file name.
If you do not know the name of the file enter "?" to get
directory listing of the file to be loaded.
Once the file is selected decide whether to merge this
file with the existing database or not.
If it is a new database the program will automatically
make the database file. Just enter "Y" when prompted by
the program.
Follow the instructions displayed on the screen.
This features allows the user to maintain several
mailing lists from the same program.
COPYRIGHT (c) 1990, 1991 -17- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.10 SAVING THE DATABASE
The new version of FASTMAIL allows the user to save
a database file to any hard drive location or floppy
disk. The user can create a new directory with a
corresponding database file and associtated memory
files.
*****************************************************
NOTE!: Before loading a new database. PLEASE save the
current database to avoid LOSING DATA!!
*****************************************************
To save the database to a remote disk select
"S". This will display information on saving
data to a data disk.
Enter the disk drive along with the full path name of
file to be loaded. Then enter the database file name.
If you do not know the name of the file enter "?" to get
directory listing of the file to be loaded.
Follow the instructions displayed on the screen.
The maximum files size is limited to the space
available on the disk.
4200 NAMES per 1MB
This features allows the user to maintain several
mailing lists from the same program.
4.11 PROGRAM STATISTICS
To select program statistics enter "X".
This will display information based on the current
database in use as listed below.
Interest1 = 34
Interest2 = 394
Interest3 = 38
Interest4 = 337
Interest5 = 56
Total Names = 443
COPYRIGHT (c) 1990, 1991 -18- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.12 EXPORTING THE DATABASE FOR MAIL MERGE
This section is very important to the user if form
letters are to be generated using the "FASTMAIL"
database.
Select this function by entering "Z".
This will bring up the Export Menu. Select the
desired output order and entries.
4.12.1 EXPORT RECORD SELECTIONS
In the export menu there are 9 options
for exporting names. They run from exporting all
names to exporting names by subject. The names
may be exported in either lastname order or
zip code order. Below is a list of different
options for the user.
N) All Names
O) All for Interest1
R) All for Interest1
T) All for Interest2
V) All for Interest2
X) All for Interest3
W) All Names Since Last Cleared
D) For Date by Zip
G) For Special Interest by Name
Q) Quit to Main Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
Wait for the database to be created then select
the desired output format as shown below:
A) Ordered by Name
B) Ordered by Zip Code
C) Ordered by State, Name
D) Ordered by State, Zip Code, Name
E) Ordered by Country, Zip,
F) Ordered by Country, Name
G) Ordered by Country, State, Name
H) Ordered by Country, State, Zip, Name
I) Ordered by Company, Name"
J) Ordered by Country, Company, Name
K) Ordered by Country, State, Company, Name
Q) Quit to Previous Menu
COPYRIGHT (c) 1990, 1991 -19- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.12.2 PRINTING RECORDS BY INTEREST
When exporting names by Interest only the names
marked with a "Y" for that interest will be
exported.
4.12.3 EXPORTING RECORDS BY DATE
Exporting records by date is a very useful
feature of FASTMAIL. This feature allows the
user to export names on a specific date or a
range of dates. The user can specify the date
as an actual set of dates or a date with a range
of days around the date. Below is a list of
selections for the user.
B) Between Two Dates
O) Outside Two Dates
E) Earlier than a Specific Date
L) Later than a Specific Date
W) Within a Date by Days
X) Outside a Date by Days
D) Earlier than a Specific Date by Days
A) After than a Specific Date by Days
Q) Quit to Export Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
I use this feature to print labels and letters
for a given days work by selecting option "1".
The program automatically enters the current days
date for starting and ending dates. The program
then searches the database for a names that match
given date. A file is then created for all
people who placed a order on that date.
COPYRIGHT (c) 1990, 1991 -20- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.12.4 EXPORTING RECORDS BY SUBJECT
Export records by subject is very useful when a
specialized mailing list is desired. The user
can specify the exact information to search for.
Then select the fields desired for the search.
Once selected the has the choice of searching
all fields or selecting any combination of
fields. A list of field to be searched is shown
below.
LASTNAME
COMPANY
CITY
STATE
ZIP CODE
COUNTRY
HOME PHONE
WORK PHONE
COMMENT/DESCRIPTION
Select the fields desired. Then enter "Y"
to continue the search.
4.12.5 EXITING THE EXPORT MENU
Press "Q" to return to the main menu.
4.12.6 EXPORTING NAMES
After the selection is wait while the program
creates the temporary export database. At the
completion of this process the export data format
menu will be displayed. Select the desired output
format. The output formats are described in
sections 4.12.7 through 4.12.9.
Enter the file name for export. The program
always places a ".TXT" suffix to the text file
and a ".DBF" to database format file.
So if the user enters "TEST" for the file name.
The file will be stored on disk as "TEST.TXT" or
"TEST.DBF" for database format file.
To exit this program press [ENTER] until the main
menu is displayed.
COPYRIGHT (c) 1990, 1991 -21- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.12.7 MS WORD AND OTHER MAIL MERGE FORMATS
This data format will work with most word
processors. Each field in the record is
separated with a "," and character fields
are delimited quotation marks. The end of
each record is marked with a carriage return.
An example is shown below.
"GARY","FELSMAN","CACHE MICROSYSTEMS",
4.12.8 SDF ASCII TEXT FILE
The SDF file format all records are the same
record length. Each field is separated with
a single space.
An example is shown below.
GARY FELSMAN CACHE
4.12.9. DATABASE FORMAT
The database format is the same as used by
DBASE III or any other DBASE compatible
program.
COPYRIGHT (c) 1990, 1991 -22- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.12.10 ORDER OF DATA TO BE EXPORTED
This section gives the exact order of data
for each record exported as listed below.
Table 4 -1 Database Format
Field Type Length
------------------------------------------------------
FIRSTNAME CHARACTER 15
LASTNAME CHARACTER 13
COMPANY CHARACTER 30
AUXADDR CHARACTER 30
ADDRESS CHARACTER 32
CITY CHARACTER 19
STATE CHARACTER 16
ZIP CHARACTER 10
COUNTRY CHARACTER 15
HOME PHONE CHARACTER 20
WORK PHONE CHARACTER 20
FAX PHONE CHARACTER 20
DATE ENTERED CHARACTER 8
SINCE LOGICAL 1
COMMENT CHARACTER 60
REFERRAL CHARACTER 3
IDNO CHARACTER 7
INTEREST1 LOGICAL 1
INTEREST2 LOGICAL 1
INTEREST3 LOGICAL 1
INTEREST4 LOGICAL 1
INTEREST5 LOGICAL 1
4.12.11 USING THE EXPORTED FILE WITH WORD
PROCESSORS
To use the exported file with a word
processor for form letter generation. The
user must create either a format file which
exactly matches the exported database file.
Or the user must edit the exported database
file to add the field names to the top of the
file.
Refer to the specific section of your
word processing manual for details.
I have included the file "MAILMRG.DOC" this
file can be used for Microsoft Word.
COPYRIGHT (c) 1990, 1991 -23- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.13 BROWSE THE DATABASE BY INTEREST OR SUBJECT
This features allows the user browse, scan or edit
the mailing list by whatever means the user desires.
The names are displayed in alphabetical order one
name at a time.
To select this function enter "B" from the
mainmenu. This will bring up the "Browse Mailing List"
menu.
The user has several choices when browsing the mailing
list. The user can browse the entire list, browse
the list based on one of the special interest
categories or browse the list on a special subject or
topic.
Select the desired function. Once selected the program
will display each record that matches the search
criteria. The user may terminate browsing at anytime
by entering "N" when prompted by the program.
4.13.1 SUBJECT/TOPIC SEARCHING
The subject search is a very powerful tool for
FASTMAIL. This feature allows the user to find
any user based on any information stored in the
mailing list. For example say you want to find
all people in ohio. Enter "OH" for state of Ohio
all people living in Ohio will then be displayed.
The same procedure is used for finding a zipcode.
Example enter "93401" will display all people for
zipcode 93401.
As you can see it is very important to fill in as
much information as possible. The more information
the more powerful this feature becomes.
It should be noted that this program does a text
search only. It does not do any interpretation of
text entered.
COPYRIGHT (c) 1990, 1991 -24- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.13.2 BROWSE RECORD SELECTIONS
In the browse menu there are 8 options
for browsing names. They run from browsing all
names to browsing names by subject. The names
may be browsed only in lastname order.
Below is a list of different options for the user.
N) For All Names by Name
O) For Interest1 by Name
R) For Interest2 by Name
T) For Interest3 by Name
V) For Interest4 by Name
X) For Interest5 by Name
W) All Names Since Last Cleared
D) For Date by Zip
G) For Special Interest by Name
Q) Quit to Main Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
4.13.3 BROWSING RECORDS BY INTEREST
When browsing names by Interest only the names
marked with a "Y" for that interest will be
displayed.
COPYRIGHT (c) 1990, 1991 -25- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.13.4 BROWSING RECORDS BY DATE
Browsing records by date is a very useful
feature of FASTMAIL. This feature allows the
user to browse names on a specific date or a
range of dates. The user can specify the date
as an actual set of dates or a date with a range
of days around the date. Below is a list of
selections for the user.
B) Between Two Dates
O) Outside Two Dates
E) Earlier than a Specific Date
L) Later than a Specific Date
W) Within a Date by Days
X) Outside a Date by Days
D) Earlier than a Specific Date by Days
A) After than a Specific Date by Days
Q) Quit to Browse Menu
Select the desired option by entering the number
or the letter enclosed by brackets.
I use this feature to print labels and letters
for a given days work by selecting option "1".
The program automatically enters the current days
date for starting and ending dates. The program
then searches the database for a names that match
given date. Names are then displayed for all
people who placed a order on that date.
COPYRIGHT (c) 1990, 1991 -26- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.13.5 BROWSING RECORDS BY SUBJECT
Browse records by subject is very useful when a
specialized mailing list is desired. The user
can specify the exact information to search for.
Then select the fields desired for the search.
Once selected the has the choice of searching
all fields or selecting any combination of
fields. A list of field to be searched is shown
below.
LASTNAME
COMPANY
CITY
STATE
ZIP CODE
HOME PHONE
WORK PHONE
COMMENT/DESCRIPTION
Select the fields desired. Then enter "Y"
to continue the search.
4.13.6 EXITING THE BROWSE MENU
Press "Q" to return to the main menu.
4.14 CLEAR ADD LIST AND SINCE FEATURE
This feature is unique to FASTMAIL. This feature
allows the user to print all names in the database
since the last time the Add list was cleared.
This is very useful when printing names more than
once in a given day or series of days. To use
this function follow the steps below.
1. Clear the ADD LIST fromthe main menu with by
selecting "W".
2. Add all names for a given days work.
3. Print/Export/Print Labels for all added names
4. Again Clear the ADD LIST from the main menu.
You have just this unique feature. Note you can print
report, Labels, form letters and browse this list
until cleared by the user.
COPYRIGHT (c) 1990, 1991 -27- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
4.15 PRINT REGISTRATION FORM
To print a registration form select option
"R" from the main menu.
Ready the printer then press "Y" to print the
registration form.
4.16 EXITING THE PROGRAM
To exit the program press "Q" at the main menu
prompt.
COPYRIGHT (c) 1990, 1991 -28- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
5. TECHNICAL SUPPORT AND REGISTRATION
5.1 TECHNICAL SUPPORT
Technical support questions or comments should be
sent to the address listed below.
CACHE MICROSYSTEMS
2234 Santa Ynez Ave
San Luis Obispo, CA 93405
(805)549-0532
Technical support will be given for a period of 1 year
after the program registration. The support will be
given both by phone and written letters.
5.2 PROGRAM REGISTRATION
To register this program send $17.00 + $3.50 S&H
to the address listed below.
CACHE MICROSYSTEMS
2234 Santa Ynez Ave
San Luis Obispo, CA 93405
(805)549-0532
Please send your name, address and version number
of the program installed on you computer. Once
registered you will receive the latest version of
the program, technical support, notice of future
updates and other programs released by CACHE
MICROSYSTEMS.
The file "REGISTER.DOC" contains a pre-printed
registration form. Use the "PRINT REGISTER.DCO"
at the DOS prompt to print the registration form.
COPYRIGHT (c) 1990, 1991 -29- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
APPENDIX: A
FULL SCREEN EDITING
This program allows for full screen editing of the database.
All keys including the four arrow key, Insert key, Delete
key, Page Up key, Page Down key and others work just like
most word processors today. It is assumed the user
understands each of these key functions.
COPYRIGHT (c) 1990, 1991 -30- CACHE MICROSYSTEMS
FASTMAIL USER'S MANUAL VERSION 2.26
APPENDIX: B
SUPPORTED PRINTING LABELS
Below is a list of printer labels supported by this program.
1. Single Column 15/16 x 3 1/2
2. Single Column 1 7/16 x 5
3. Single Column Rolodex 3 x 5
4. Single Column Rolodex 2 1/4 x 4
5. Three Column Laser 1 x 2 5/8
(Regular and Condensed)
Condensed is recommended to avoid address truncation
6. Two Column Laser 1 x 4
(Regular and Condensed)
NOTE! - To Use Laser printer labels be sure to set the printer
60 Lines per Page. Also only use approved labels for the
Laser printer. Like AVERY 5162, 5160
COPYRIGHT (c) 1990, 1991 -31- CACHE MICROSYSTEMS
