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Share-TAX/1040 (tm)
for 1991
U S E R ' S M A N U A L
Bammel Software
P.O. Box 382194
Duncanville, TX 75138-2194
214-296-8518 (voice, FAX & BBS)
(for FAX press your SEND key)
DISCLAIMER
THIS PROGRAM IS PROVIDED "AS IS", WITH NO WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, AND IN NO EVENT WILL BAMMEL
SOFTWARE OR ANY INDIVIDUAL CONNECTED WITH BAMMEL SOFTWARE BE
LIABLE FOR DIRECT, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL
DAMAGES RESULTING FROM THE USE OF THIS PROGRAM.
BAMMEL SOFTWARE, AND ALL INDIVIDUALS CONNECTED WITH BAMMEL
SOFTWARE, SPECIFICALLY DISCLAIM THE ROLE OF TAX ADVISER.
THIS PROGRAM ONLY PERFORMS THE MECHANICS OF TAX PREPARATION
IN STRICT ACCORDANCE WITH IRS FORMS AND INSTRUCTIONS. THE
USER MUST EXERCISE JUDGEMENT AS TO THE CORRECTNESS AND
APPROPRIATENESS OF ANY AND ALL AMOUNTS ENTERED USING THIS
PROGRAM, JUST THE SAME AS IN FILLING OUT THE IRS FORMS
MANUALLY.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
C O N T E N T S
1. FEATURES and BENEFITS
1.1. What it Does
1.2. Ease of Use
1.3. Forms not Provided by the Program
1.4. Getting an Early Start on your Tax Return
1.5. Dollars and Cents, versus Whole-dollar Amounts
1.6. Next Year's Version
2. PRODUCT SUPPORT
3. SOFTWARE LICENSE
4. DUPLICATION and DISTRIBUTION of Share-TAX/1040
5. INSTALLATION and RUNNING THE PROGRAM
5.1. Machine Requirements
5.2. Using the INSTALL Program
5.3. Installing Upgrades
5.4. Running the Program from Diskette
5.5. Running the Program from Hard Disk
5.6. Exiting from the Program
5.7. Setting Screen Options
5.8. Setting Printer Options
6. GENERAL INSTRUCTIONS
6.1. Taxpayer Lookup
6.2. Keyboarding Conventions
6.3. Screen Selectors and Multiple-instance Screens
6.4. Data Entry Fields
6.5. Calculated Data Fields
6.6. Calculations
6.7. Data Records
6.8. Multiple Versions of Data
6.9. List of Screens with their Names
7. SCREEN-SPECIFIC INSTRUCTIONS
7.1. Form 1040 - U.S. Individual Income Tax Return
7.2. Schedule A - Itemized Deductions
7.3. Schedule B - Interest and Dividend Income
7.4. Schedule C - Profit(Loss) from Business/Profession
7.5. Schedule D - Capital Gains and Losses
7.6. Schedule E - Supplemental Income Schedule
7.7. Schedule F - Farm Income and Expenses
7.8. Schedule R - Credit for Elderly and Disabled
7.9. Schedule SE - Social Security Self-Employment Tax
7.10. Form 2106 - Employee Business Expenses
7.11. Form 2119 - Sale/Exchange of Principal Residence
7.12. Form 2210 - Underpayment of Estimated Tax
7.13. Form 2441 - Child/Dependent Care Expense Credit
7.14. Form 3903 - Moving Expense
7.15. Form 4137 - S.S. Tax on Unreported Tip Income
7.16. Form 4562 - Depreciation and Amortization
7.17. Form 6251 - Alternative Minimum Tax - Individuals
7.18. Form 8606 - Non-deductible IRA Contributions
7.19. Form 8615 - Under 14, Investmt Income over $1100
(C) Copyright 1991, Bammel Software. All Rights Reserved.
7.20. Worksheet - W-2 Forms Wage Information
7.21. Worksheet - Schedule of Other Income
7.22. Schedule EIC - Earned Income Credit
7.23. Worksheet - Taxable Part of Pensions/Annuities
7.24. Worksheet - Taxable Social Security Benefits
7.25. Worksheet - IRA Contributions
7.26. Supplemental Schedules
7.27. Client Invoice
8. PRINTING
8.1. Printing Individual Forms
8.2. IRS-Approved Form 1040 on LASER Printer
8.3. IRS-Approved Form 1040 on Dot Matrix Printer
8.4. Precautions for printing to a file
8.5. IRS Approval of Substitute Forms
8.6. IRS Requirements for Computer-Generated Forms
8.7. Calculation Before Printing
8.8. Printing to the Screen
8.9. Printing to a File
9. TAX PREPARER INFORMATION
10. EXCEPTION REPORT MESSAGES
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 1
1. FEATURES and BENEFITS
1.1. What it Does
Using the data you enter, Share-TAX/1040 does all
computations and prints out your complete tax return ready to
submit to the IRS. If you have a compatible LASER or
dot-matrix printer, you can print a graphic image of the
official Form 1040 which is IRS approved for inclusion in
your tax return. For all schedules and forms other than Form
1040, it prints IRS-approved substitute forms.
It frees you from the drudgery of manually filling in the
forms and manual calculations. The ease with which you can
try out various combinations and situations adds a new
dimension to tax preparation as compared to manual methods.
1.2. Ease of Use
You need only enter the correct numbers, and Share-TAX/1040
will do all computations for you, forwarding amounts from one
form to another as necessary. It displays and follows IRS
forms as closely as possible so that you can see and
understand clearly what is happening and so that you can make
the proper judgements.
The order in which you enter your data is completely
arbitrary, and you can at any time suspend your data entry to
work on a different tax return or exit the program. Then
later you can resume where you left off.
1.3. Forms not Provided by the Program
If you need additional forms not provided by the program,
simply fill out these forms manually and enter the total(s)
to the proper form in the program. Then submit the manually
prepared forms along with those produced by the program.
1.4. Getting an Early Start on your Tax Return
As you begin receiving your tax information, you can get an
early start on your taxes by entering it as soon as you
receive it. At that point, by estimating the numbers you
don't have yet, you can get an early idea of what your tax
bite is going to be. Later, when you receive those last few
missing numbers, you can enter them and in a few moments have
your complete tax return ready to submit to the IRS.
1.5. Dollars and Cents, versus Whole-dollar Amounts
The IRS permits you to enter your money amounts either as
dollars and cents, or as rounded whole-dollar amounts, but
whichever you choose, you must use it consistently throughout
your return. It is our understanding that the IRS probably
prefers whole-dollar amounts since it slightly eases their
data entry.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 2
However, the IRS requires that when adding up amounts for a
single entry on a form, that dollars and cents be used, and
that rounding to whole dollars be done only after the
addition. That is the reason why a few forms in
Share-TAX/1040 have dollars and cents, in particular the W-2
worksheet and the Supplemental Schedule. But you will notice
that the totals are shown in whole dollars.
1.6. Next Year's Version
Next year's version is not expected to be ready before early
January, 1993. This is due to the fact that final IRS forms
are usually released late. However, the IRS usually releases
preliminary forms in June or July. Therefore, we expect to
have a PRELIMINARY version of the program ready in July or
August, 1992.
Even though you will not be able to use the preliminary
version to file your 1992 tax, it should be very useful for
tax planning because it will utilize the 1992 tax rates.
2. PRODUCT SUPPORT
Voice, FAX and BBS is provided at 214-296-8518.
The voice system will guide you through placing an order or
leaving a message.
To send a FAX, just press the SEND key on your FAX. If for
some reason that does not work, you can also press "77#"
anytime after the voice answer to activate our FAX.
To access the BBS, press "6" after the voice answer. When
the answering modem carrier tone comes up about 10 seconds
later, follow normal login instructions. You should be able
to automate your BBS access with the following modem
command: "ATDT214-296-8518,,,6,6,6,6,6,6", where each comma
gives 2 seconds of delay. If you are using a dialing
program, you can just enter the following as the phone
number: "214-296-8518,,,6,6,6,6,6,6". The reason for more
than one "6" is because sometimes the first one is not
recognized due to timing or being drowned out by voice
audio.
If it takes a long time to connect your call from your
location, your modem may time out before the answering
carrier comes up. (Most modems will time out 30 seconds
after initiation of the call.) To prevent this, first enter
the following command to your modem: "ATS7=55". This will
set the timeout for waiting for carrier to 55 seconds
(maximum on most modems). You may also need to add a few
more commas to the group of commas. Furthermore, if you use
a communications program which automatically re-dials, you
must set it to wait more than 30 seconds before re-trying.
You also need to be sure your communications program and
modem are set to 1200 or 2400 baud with no parity, 8 data
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 3
bits and one stop bit (usually denoted "N81").
You can download the latest version of Share/TAX-1040 from
the BBS. You can also place an order or pay the shareware
fee by leaving a message for the SYSOP giving your name,
address and credit-card number on the BBS.
The BBS will be online only during tax season (November 1
through April 15). During tax season, it will normally be up
24 hours per day, 7 days a week. However, there will be
brief periods when it is down for maintenance or other
reasons.
3. SOFTWARE LICENSE
Share-TAX/1040 (tm) software and reference materials are the
sole property of Bammel Software and are protected by U.S.
Copyright Law. Share-TAX/1040 is a trademark of Bammel
Software.
You are granted permission to copy Share-TAX/1040 for use in
preparing and reviewing actual tax returns and for tax
planning and estimating only if you pay promptly as follows:
Right to use Share-TAX/1040 on one computer..... $15.00
(Texas residents please add 7.25% sales tax)
This fee is due when you start using it, and payable to:
Bammel Software
P.O. Box 382194
Duncanville, TX 75138-2194
TO EVERYONE WHO PAYS THIS SHAREWARE FEE WE WILL SEND THE 1992
Share-TAX/1040 AS A FREE THANK-YOU BONUS IN EARLY JANUARY
1993.
4. DUPLICATION and DISTRIBUTION of Share-TAX/1040
Share-TAX/1040 is provided on the basis of the "Shareware"
concept, and you are granted permission to copy it freely for
evaluation and distribution purposes without paying a fee
under the following conditions, but it is not free nor is it
in the public domain.
You are encouraged to make copies of Share-TAX/1040 for your
friends and acquaintences. Shareware distributors are
encouraged to distribute this program. Operators of
electronic bulletin board systems are encouraged to post this
program for downloading by their users. Permission is hereby
granted to copy and distribute Share-TAX/1040, for profit or
otherwise, provided all the following conditions are met:
1) Share-TAX/1040 must be copied and distributed in
unmodified form, complete with copyright notices,
licensing information and all documentation.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 4
2) A reasonable fee may be charged for duplication and
distribution services, but no fee may be charged for use
of the program. (Fees for the use of the program are
payable only to the copyright owner, Bammel Software.)
3) Share-TAX/1040 may not be distributed in conjunction
with any other product.
Copying for any other purpose is expressly prohibited.
The files which must be included for a complete copy are:
READ.ME Information file
ORDER.FRM A blank order form
INSTALL.EXE The installation program
STAX91.DOC The User's Manual (this file)
STAX91.EXE The executable program
T91PT.SCH Data files
T91SC.DAT "
T91SC.KEY "
T91PR.DAT "
TOPTN.DAT "
DOT1040.EXE Graphic 1040 on dot-matrix
1040.HP2 1040 laser forms
5. INSTALLATION and RUNNING THE PROGRAM
5.1. Machine Requirements
Share-TAX/1040 needs approximataely 320K of free memory (that
is memory remaining after subtracting that used by DOS and
any resident utilities), and at least one diskette drive with
a minimum capacity of 360K. A hard disk is of course nice,
but operation is quite acceptable on diskette.
It is not expected that there be any problem in operating the
program with any of the commonly used resident utilities.
However if you have any difficulties in running the program
with any such utilities installed, you should de-install them
while running this program.
5.2. Using the INSTALL Program
Place the original diskette in drive "A:" or "B:". Then at
the DOS prompt, type "A:INSTALL" or "B:INSTALL",
respectively. The installation program will ask you if you
are installing on a hard disk or not. If to a hard disk, it
will create the necessary directory, and will check for
previous installations of the program to prevent accidental
overwriting of previously entered data. If to a diskette, it
will simply make a duplicate with the DOS DISKCOPY program.
To prevent accidental erasure of your original diskette, be
sure it has a write-protect tab on it before inserting it
into the diskette drive. It is NOT recommended that you run
Share-TAX/1040 from the original diskette. Always run the
program from a copy.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 5
5.3. Installing Upgrades
Use the INSTALL program as described in the previous
section. It will check for previously installed versions and
prevent accidental erasure of data files.
NOTE: The data files used by the PRELIMINARY version are NOT
COMPATIBLE with the final version. There were just too many
changes to the forms for compatability to be feasible.
5.4. Running the Program from Diskette
Put the diskette made by the Installation Program in drive
"A:" or "B:". Then at the DOS prompt type "A:" or "B:" to
make the diskette the current drive. Then type "STAX91" at
the DOS prompt to run Share-TAX/1040.
To obtain maximum working space on the run diskette, delete
all files BUT:
STAX91.EXE
T91PR.DAT
T91PT.SCH
T91SC.DAT
T91SC.KEY
TOPTN.DAT
DOT1040.EXE (keep only for dot-matrix 1040)
1040.HP2 (keep only for laser printer)
For even more diskette work space, place STAX91.EXE on
another diskette drive if available.
WARNING: If while running the program, the diskette fills up
and runs out of space, the data files will likely be DAMAGED
or DESTROYED. Therefore, it is important to backup regularly
and to check from time to time how much space is left, and to
limit the number of tax returns per diskette to a safe
margin. As a rule of thumb, a very complicated tax return
will take on the order of 20K of disk space.
5.5. Running the Program from Hard Disk
Make the drive and directory where you installed
Share-TAX/1040 your default. (example: Type "C:", and then
"CD \STAX91"). Then run the program by typing: "STAX91".
The same warning about disk space applies to hard disks as
well as diskettes, but usually there will be much more free
space on a hard drive, with little likelihood of running out
from the operation of the program.
5.6. Exiting from the Program
It is very IMPORTANT that you exit from the program through
the EXIT screen BEFORE powering down or booting (using
CTRL-ALT-DEL or otherwise). IF YOU FAIL TO EXIT PROPERLY,
YOUR DATA FILES MAY BE IRREPARABLY DAMAGED.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 6
5.7. Setting Screen Options
To select the colors you want, go to the COLOR screen. Then
use the cursor keys to position to the desired item, and
press the F and B keys to change foreground and background
colors, respectively. The colors selected will be
automatically stored on disk in the current directory so that
you will get them next time you run the program.
The COLOR screen also allows you to select the method for
displaying data on the screen. The default screen output is
via BIOS which is the most compatible with different types of
hardware, but is also the slowest. The next option is faster
and is designed for use on CGA adapters prone to "snow". The
last option is the fastest, and it writes directly to screen
memory at maximum speed with no waits.
The COLOR screen also has a color/monochrome selection. This
is actually implemented by simply providing two sets of
colors, and you can change either or both as you choose.
IF YOU HAVE A MONOCHROME SCREEN, in order to read the screen
clearly, you can start up the program in monochrome mode by
running with the -B option (run it by typing "STAX91 -B" at
the DOS prompt). This may not be necessary with all
monochrome CRTs, but is likely to be quite necessary with
some laptops. You should then select "monochrome" on the
COLOR screen, and next time you run the program it will
remember your preferences.
If you ever mess up the colors so badly that you cannot read
the screen well enough to correct it (this is not an entirely
unlikely possibility with some laptops), you can recover by
copying ONLY the file TOPTN.DAT from your distribution
diskette to your working diskette/directory. If you have
altered other options, they will be reset also, and you will
have to re-enter them. However, your tax-return data will
not be affected.
5.8. Setting Printer Options
To select the printer options you want, go to the "PRSU"
screen and press the F2 key and select your printer type. As
delivered, the printer control sequences are set up for the
IBM Proprinter.
If your printer is not included in the list, you will need to
enter the appropriate sequences as defined in your printer's
manual. If your printer does not have a bold printing
capability, the program can simulate it by overstriking. To
activate this option, answer "Y" to the bold question and
leave the control sequences blank. If your printer does not
have an underlining capability, you must use ruled or
color-barred paper. Without an underlining capability,
answering "Y" to the underling question has no effect.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 7
Note that for printer control sequences, NON-DISPLAYING ASCII
characters must be entered as a two-character sequence where
the first character is always a "^". For example, a
control-C is entered as "^C", an escape followed by the
character 0 as "^[0". This two-character notation is shown
on the screen along with the decimal equivalents in
parentheses. The decimal equivalents are given only for your
information and are not entered as such in the control
sequences. They are the values you would use with the CHR$
function of BASIC and are given in many printer manuals.
6. GENERAL INSTRUCTIONS
6.1. Taxpayer Lookup
As delivered, the data files contain a sample tax return.
You probably will not want to enter data into this tax
return, but will want to create new ones for your use. You
can also erase it entirely if you choose.
Multiple tax returns may be stored in one set of files, and
are identified by a "REF" (reference) number. Each tax
return also has a 6-character search key for easy lookup when
you can't remember the number. You enter the key as you
choose, hopefully with a value which you can easily remember,
and which will fall in a natural alphabetical sequence.
When you need to select a tax return a window will pop up on
the screen. Use the arrow keys to select the desired tax
return or type in the reference number directly. When you
have made your selection, press the Enter key to complete
it. If you do not wish to select a tax return at this time,
press the ESC key. In this case, the program will enter a
display-only mode and will just display the text of the
screens with no data. To select a tax return after entering
this mode, just press F1 for the Menu window again.
6.2. Keyboarding Conventions
Normally a field is cleared when you type the first
character. However, you can edit the previous contents of
any field by making the first character an editing key
(identified below with an asterisk). The function and
editing keys normally act as follows (the notation "^" means
hold down the Control key, then press the specified key):
F1 Pop up the MENU window. Use the cursor keys to
select the item you want, or type the name of the
screen directly.
F2 Generally, this key is used to search for
something, such as a tax return or a particular
instance of a screen. Follow prompts on screen for
instructions.
F3 Allows erasing a "record" (see below).
F4 Prints a form or complete tax return.
F5,PGUP Go to previous screen.
F6,PGDN Go to next screen.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 8
F7,Shift-TAB Move to data-entry field to left.
F8,TAB Move to data-entry field to right.
F9,Up-Arrow Move up rows.
F10,Down-Arrow Move down rows.
^HOME Go to the first data-entry field on the screen.
^END Go to the last data-entry field on the screen.
* Left-Arrow Move one colum to the left.
* Right-Arrow Move one column to the right.
* ^Left-Arrow Move to beginning of the word to left.
* ^Right-Arrow Move to beginning of the word to right.
* HOME Go to beginning of the data-entry field.
* END Go to end of the data-entry field.
* INSERT Toggle between insert and overstrike mode.
* DELETE Delete the key under the cursor.
* BACKSPACE Delete the key to the left of the cursor and
move the cursor one to the left.
* ^BACKSPACE Clear the data-entry field.
ESC Cancel changes keyed before pressing ENTER.
ENTER Enter changes keyed. In most cases it sequences
through the fields the same as the TAB key, but in
some cases it follows a more natural order.
(* Field editing keys are indicated with an asterisk.)
The reason for duplicating some of the functions with
function keys is for the convenience of those who do not have
an enhanced keyboard and who like to enter their numbers
using the number pad.
6.3. Screen Selectors and Multiple-instance Screens
Certain IRS forms may need to be filed more than once in a
single tax return. There are two basic classes of these
forms, namely those which have no fixed number (such as W-2's
and Schedule C), and those which must be filed separately for
Taxpayer and Spouse in joint returns (such as Schedule SE).
Those with no fixed number are selected with letters "A" thru
"Z", giving a maximum of 26. Those for taxpayer/spouse are
selected with "T" or "S". To re-select with a different
letter, use the "SEARCH" function, F2.
6.4. Data Entry Fields
There are two types of data-entry fields, numeric and text.
If you try to enter text in a numeric field, the program will
complain and not accept it.
Most single-character text fields are "YES"/"NO" fields.
Enter "Y", "y" or "1" for "Yes", and "N", "n" or "2" for
"No". A Few single-character text fields are
"Taxpayer"/"Spouse" fields. Enter "T", "t" (or sometimes
blank) for "Taxpayer", and "S" or "s" for "Spouse". The few
other types of single character fields are identified as such
on the screen.
Dates can be entered with or without the slashes, for example
"10188" or "01/01/88" or "1/1/88", and the program will then
enter the slashes correctly. Date fields will also accept
arbitrary text which does not look like a date such as
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 9
"VARIOUS".
The philosophy used throughout the program is that data entry
fields are never changed by the calculations. A minor
exception to this is a few fields which must always be
positive or negative. In most of these cases, the program
forces the necessary polarity.
6.5. Calculated Data Fields
Data in these fields are calculated by the program and you
cannot position the cursor to these fields. If you have
chosen colors properly, these fields will have a different
color (or shading with some monochrome monitors) from the
data entry fields, and the background text.
6.6. Calculations
Every effort is made to keep values passed from one form to
another current. However, in the interest of efficiency,
this cannot always be done. To bring all values up to date
at any time, just select the "CALC" function. This takes
just a few seconds with a hard disk, and something like 30
seconds on diskette for a large return.
During the calculations, an "Exception Report" is displayed
on the screen warning you of any obvious problems. This
report can also be printed.
6.7. Data Records
Data is organized in the files as "records". In some cases
one screen constitutes one record, whereas in other cases a
number of screens constitute one record. The "ERASE"
function erases records, not screens. Therefore, the erase
function will first inform you of the scope of the proposed
erasure before asking you to confirm.
In order to conserve disk space, data is organized so that
zero-valued numeric amounts and blank-valued text do not
occupy space in the file. Furthermore, records are not
created until data has been entered, or in a few cases where
the calculations automatically create records when
necessary. At the upper-right corner of the screen, you will
at times see and "R" and a "M". The "R" means that the
record has been created. The "M" means that the screen has
been modified with new data, and if the record has not been
created yet, it will be created when you leave the screen.
6.8. Multiple Versions of Data
Sometimes you might want to try out several situations for a
given tax return. You could create a new tax return and
re-enter all the data again, but that is quite a bother. A
more efficient way is to enter data up to the point you want
to make a second copy. Then copy the data files (T91PT.SCH,
T91SC.DAT, T91SC.KEY, T91PR.DAT and TOPTN.DAT) to a new
directory or diskette. Then by selecting which directory you
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 10
run from, you can have more than one version of a tax return
without entering the bulk of the data more than once.
6.9. List of Screens with their Names
The pop-up menu window displays the names of all the
screens. The complete list of screens with their names is as
follows:
SIGN Sign-on Message
DISCL Disclaimer
DIST Distribution of Program
SUPP Product Support
INSTR General Instructions
INST2 (continued)
COLOR Screen Color Setup
PRSU Printer Selection
PRSU2 Custom Printer Setup
ORDER Order Blank
ORD2 (continued)
PREP Preparer Setup
TPI Taxpayer Information
W2 Individual W-2 Forms
W2T W-2 Form Totals
W2X Excess SS/Medicare Tax Withheld
OI Other Income
EIC Sch EIC - Earned Income Credit
EIC2 Sch EIC - Qualifying Children
EIC3 Sch EIC - Basic Credit
EIC4 Sch EIC - Health Ins/Extra Credit
WP Pension/Annuity Worksheet
WP2 (continued)
WS Social Security Worksheet
WI IRA Worksheet Data Entry
WI1 IRA Worksheet 1
WI2 IRA Worksheet 2
WI2N IRA Worksheet 2, Non-working spouse
E 1040 Exemptions
I 1040 Income
A 1040 Adjustments to Income
T 1040 Tax Computation
C 1040 Credits
O 1040 Other Taxes
P 1040 Payments & Refund/Amount Due
AM Sch A - Medical expenses
AT Sch A - Taxes paid
AI Sch A - Interest paid
AC Sch A - Gifts to Charity
AO Sch A - Other expenses
BI Sch B - Interest income
BD Sch B - Dividend income
BF Sch B - Foreign accounts
CN Sch C - Business name
CI Sch C - Income
CD Sch C - Deductions
CC Sch C - Cost of goods
DS Sch D - Short-term gain(loss)
DS2 Sch D - Short-term continued
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 11
DL Sch D - Long-term gain(loss)
DL2 Sch D - Long-term continued
DSUM Sch D - Summary of Parts I & II
DT Sch D - Max Cap Gains Tax Rate
DC Sch D - Loss carryovers
DR Sch D - 1099-B reconciliation
ER Sch E - Rent/royalty income
ET Sch E - Totals
EP Sch E - Partnerships/S Corp
EE Sch E - Estates & Trusts
ES Sch E - Summary
FN Sch F - Farm proprietor name
FI Sch F - Farm income, cash meth
FE Sch F - Farm expenses
FT Sch F - Farm total income (loss)
FA Sch F - Farm income, accrual
RQ Sch R - Questionnaire
RC Sch R - Credit Computation
RW Sch R - Credit Limit Worksheet
SE Sch SE - Self-Employment
ST Sch SE - SE Tax Computation
SO Sch SE - Optional Methods
2106 Employee Business Expense
2106B (continued)
2106C Vehicle Expenses
2106D (continued)
2106E Depreciation of Vehicles
2119 Sale/Exchange of Residence
2119B (continued)
2119C (continued)
2210 Penalty - Reasons for Filing
2210B Previous Year Amts
2210C Figuring the Underpayment
2210D (continued)
2210E Figuring the Penalty
2441 Child/Dependent Care Expenses
2441B (continued)
2441C Employer-paid Dependent Care
2441D Credit Limitation Worksheet
3903 Moving Expenses
3903B (continued)
3903C (continued)
4137 SS Tax on Unreported Tips
4137B (continued)
4562 Sec 179 Property
4562B MACRS Depreciation
4562C Other Deducts/Amortization
4562D Listed Property
4562E Vehicle Use
4562F Amortization
6251 Alternative Minimum Tax
6251B (continued)
6251C (continued)
8606 Nondeductible IRA Contrib
8615 Tax for Under Age 14 with over
8615B $1100 investment income
8615C (continued)
SS Supplemental Schedule
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 12
EST Estimated Tax Worksheet
EST2 (continued)
INV Client Invoice
CALC Complete Tax Return Calculation
P1040 Print Form 1040
PRDOT Print 1040 on Dot Matrix
PRALL Print Complete Return
EXIT Exit to DOS
7. SCREEN-SPECIFIC INSTRUCTIONS
The following is specific instructions for individual
screens. Explanation will be given only for items which are
not self-explanatory, and only with the purpose of helping
you understand the mechanics of data entry. No attempt will
be made to explain or analyze the IRS regulations; such
information is available directly from IRS publications and
other sources.
7.1. Form 1040 - U.S. Individual Income Tax Return
The Taxpayer Information screen (TPI) must be filled out
first to setup the tax return. Some fields on this screen do
not apply to all types of filing status; just leave those
fields blank.
Be sure to enter your basic exemptions and dependents on the
front of Form 1040 (screen E). Then be sure to check any
boxes on the back which apply to you (screen T). Most
numbers on Form 1040 come automatically from other forms.
For the few which don't come from other forms, it is a very
good idea to step through all 1040 screens to be sure that
you have entered all necessary amounts.
The line 30 writein amount is tagged onto the end of the
description for that item in preparation for printing it
out. You should make any necessary adjustments to the
description at the time of data entry.
The tax computation (screen T) will automatically choose the
larger of your itemized deductions from Schedule A, or the
Standard Deduction so that your taxable income will be
minimum. The value chosen is displayed on the right. You
can also override the automatic selection and choose Schedule
A even if less than the Standard Deduction.
7.2. Schedule A - Itemized Deductions
If you have filled in Schedule A it will always print whether
it or the Standard Deduction is chosen. If you do not want
it to print, erase it, or else simply do not submit it with
your return if it does not apply.
The charitable contributions section has a worksheet to
provide convenient data entry and to limit the deduction to
the amount allowed by the IRS. Usually the deductible amount
is 50% of your Adjusted Gross Income (AGI), and therefore
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 13
that is the default if you don't enter a different value, but
in certain cases the limit is 30% or 20%. In figuring the
limitation, first the 50% deductible amounts are computed,
then the 30% and and last the 20% ones. Then the allowable
deductions are first applied to contributions made in cash or
by check, next to contributions other than cash, and finally
to carryovers from prior years.
7.3. Schedule B - Interest and Dividend Income
The IRS instructions say that if you had over $400 in TAXABLE
interest income, then you must list ALL interest you
received, and to include on Form 1040, line 8a only the
taxable interest, and on line 8b tax-exempt interest.
Usually most interest will be taxable, and for taxable
interest you can just skip through (i.e. leave zero) the
column "Amount tax-exempt". If some or all of the interest
is tax-exempt, enter that amount in the "Amount tax-exempt"
column. Similarly, the dividend screen has a "non-taxable"
column.
7.4. Schedule C - Profit(Loss) from Business/Profession
You can have up to 26 Schedules C, one for each letter of the
alphabet. Note that each Schedule C pertains to only one
individual, even if you are filing a joint return. If both
you and your spouse have income from the same business, you
should file a separate Schedule C for each person.
You generally may deduct only 80% of your business-related
meal and entertainment expenses; however, there are
exceptions. Therefore line 24b is entered as two amounts.
The first amount, "Meals not subj 80%", is the portion which
is not subject to the 80% limitation. The second amount,
"Amt subj 80% limit", is that amount which is subject to the
80% limitation.
7.5. Schedule D - Capital Gains and Losses
This year, there is a new section on the back of Schedule D
for computing tax when the Maximum Capital Gains Tax rate
applies. The program will use this automatically if you have
sufficient capital gains.
7.6. Schedule E - Supplemental Income Schedule
Schedule E allows up to three properties per front page. If
you enter more than three, then additional front pages will
be printed, with totals for all front pages only on the last
front page. Each side of Schedule E can stand alone, so that
if only the front is needed, the back will not be printed,
and vice versa.
The way Schedule E is designed, the descriptions of "Other"
on each front page apply to three properties. The screen
only shows one property at a time. Therefore, in order to
prevent you from entering conflicting descriptions, the
descriptions if any, from the other two properties are
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 14
displayed for you in their proper place, and you are not
permitted to change them. The only way to change them is to
(re)select the screen where you originally typed them in.
7.7. Schedule F - Farm Income and Expenses
This schedule is analogous to Schedule C, except that it is
for farm income and expenses. As with Schedule C, you can
have up to 26 Schedules F, one for each letter of the
alphabet. Note that each Schedule F pertains to only one
individual, even if you are filing a joint return. If both
you and your spouse have income from the same farm, you
should file a separate Schedule F for each person.
If the back of Schedule F is not needed, it will not be
printed as per IRS instructions.
7.8. Schedule R - Credit for Elderly and Disabled
Under certain circumstances, you must complete Form 6251 for
the Schedule R worksheet. If this is necessary and you have
not already done so, you will be warned on the Exception
Report that you need to fill in Form 6251.
7.9. Schedule SE - Social Security Self-Employment Tax
This form is created automatically if you have
self-employment income. You need fill it in only if you have
partnership (Form 1065) self-employment income, if you use
the optional method, or if you need to make adjustments to
lines 1 and/or 2 (seldom needed). Only the Long Schedule SE
is programmed, which will serve in all cases; just don't
fill out the parts which don't apply.
7.10. Form 2106 - Employee Business Expenses
Data-entry is self-explanatory.
7.11. Form 2119 - Sale/Exchange of Principal Residence
The reason you are asked to indicate whether this transaction
is short-term or not is so that the program will know which
section of Schedule D to put the result. If you indicate
that you have filled out a Form 6252 for this transaction,
then the result will not be passed to Schedule D or anywhere
else, and you will need to fill out Form 6252 (Form 6252 is
not in the program and must be filled out manually, and any
amounts will need to be entered manually on Schedule D on the
appropriate line for Form 6252).
If you need to file this form separately (not attached to
your tax return) so that you need to sign it, use an original
form from the IRS.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 15
7.12. Form 2210 - Underpayment of Estimated Tax
The second screen is data entry of amounts from your 1990 tax
return, and does not print. DO NOT ENTER YOUR 1991 DATA ON
THIS SCREEN, as it only computes a value for your last year's
tax.
The third screen starts the form proper. Most values are
obtained from elsewhere on your tax return. Be sure to enter
the missing values if necessary. Be sure to enter on the
fourth screen your estimated tax payments. Include as one of
these payments any overpayment from your 1990 return that you
elected to apply to your 1991 estimated tax.
If you believe you qualify for a waiver, enter the amount of
the penalty to be waved on the last screen and attach an
explanation.
If you file your return on or before 1/31/92 and pay all tax
due, there is no penalty charged for the period 1/16/92 thru
1/31/92. In such a case enter your data as if your last
installment was paid on 1/15/92 so that the program will not
compute a penalty for this period.
Only the long method has been programmed, which will serve in
all cases.
7.13. Form 2441 - Child/Dependent Care Expense Credit
Under certain conditions, you must fill in Form 6251 to
complete the worksheet for this form. In such a case, you
will be warned on the Exception Report to complete Form 6251
if you have not done so already.
7.14. Form 3903 - Moving Expense
Data-entry is self-explanatory.
7.15. Form 4137 - S.S. Tax on Unreported Tip Income
Data-entry is self-explanatory.
7.16. Form 4562 - Depreciation and Amortization
You can have up to 26 Forms 4562 (one for each letter of the
alphabet) since each business or activity needs a separate
form. THE TOTALS FROM THESE FORMS DO NOT AUTOMATICALLY CARRY
TO ANY OTHER FORM. Therefore, you must enter the totals to
the appropriate forms.
7.17. Form 6251 - Alternative Minimum Tax - Individuals
This form will be automatically computed whether you have
filled it in or not. If you have not filled it in, and the
calculations show that tax is due from the form, you will be
advised on the Exception Report that "You may need to file
Form 6251, Alternative Minimum Tax." You must then complete
this form to see how much, if any, Alternative Minimum Tax
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 16
you owe.
Under certain conditions, line 18 of this form is needed for
the Schedule R Worksheet and the Form 2441 Worksheet. If
needed, and you have not filled it in, you will be so
notified on the Exception Report.
7.18. Form 8606 - Non-deductible IRA Contributions
This form will be automatically created and printed whenever
nondeductible IRA contributions are calculated by the IRA
Worksheet ("WI"). If you made contributions in 1992, you
will need to fill in line 5 to indicate what part of your
1992 contributions, if any, you want to be nondeductible.
IRA rollovers, if any, are also entered on this form.
If you need to file this form separately (not attached to
your tax return) so that you need to sign it, use an original
form from the IRS.
7.19. Form 8615 - Under 14, Investmt Income over $1100
Be sure to keep the child's and parent's numbers straight.
If this form is filled in, the tax on Form 1040, line 38 will
be taken from it instead of being calculated in the normal
manner.
7.20. Worksheet - W-2 Forms Wage Information
Enter each individual W-2 on a separate screen using a
different screen selector. The totals for all W-2s will be
shown on screen W2T.
These worksheets need not be submitted to the IRS since you
should have Forms W-2 for each. Keep them for your records.
If you leave the "Taxpayer/Spouse" entry blank, then that W-2
will be assumed to be for the "Taxpayer".
7.21. Worksheet - Schedule of Other Income
Enter here all amounts for Form 1040, line 22. If there is
just one line entered, and if the description is short enough
to fit directly on Form 1040, then it will be printed on the
1040 and this schedule will not be printed. If it won't fit,
then the total is printed on Form 1040, the description on
Form 1040 is printed as "SEE ATTACHED SCHEDULE", and this
schedule is printed on a separate page. This schedule should
then be submitted to the IRS with the rest of the return.
7.22. Schedule EIC - Earned Income Credit
If it appears that you might qualify for this credit, and you
have not answered the questions necessary on it, the
Exception Report will notify you that you might qualify.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 17
7.23. Worksheet - Taxable Part of Pensions/Annuities
Data-entry is self-explanatory.
7.24. Worksheet - Taxable Social Security Benefits
Data-entry is self-explanatory.
7.25. Worksheet - IRA Contributions
This worksheet obscures a fairly simple thing. Everyone is
entitled to contribute to his IRA the smaller of 1) his
earned income, or 2) $2000; or with a non-working spouse the
smaller of 1) earned income, or 2) $2250, but a maximum of
$2000 per individual. The difference is in whether any or
all of it is tax-deductible. Any non-deductible
contributions must be reported on Form 8606.
Just fill in the numbers on the first screen and everything
else will be taken care of for you. If any of it is
non-deductible, then you must complete Form 8606, and you
will be warned by the Exception Report to do so if you
haven't already. You will also need to fill in Form 8606 if
you have any IRA rollovers.
7.26. Supplemental Schedules
These schedules may be used to report detail which will not
fit on the forms themselves. On the Form itself, enter "SEE
SCHEDULE ATTACHED" and enter the total. Then on the
supplemental schedule, enter the detail and in the title say
what form it pertains to. NOTE: TOTALS FROM THESE SCHEDULES
DO NOT AUTOMATICALLY GO ANYWHERE, and you must enter the
totals where they belong. Submit these schedules to the IRS
with your return.
7.27. Client Invoice
This was designed for use by the paid tax preparer.
8. PRINTING
8.1. Printing Individual Forms
You can print individual forms without printing the whole
return by going to a screen pertaining to the form in
question, and then pressing the F4 key.
8.2. IRS-Approved Form 1040 on LASER Printer
This prints an exact duplicate of the Official Form 1040. To
use this feature, select "HP LaserJet with 1040 forms
software" from the Printer Setup screen (screen "PRSU"). You
do not need a tax font cartridge, or any font cartridge,
because the fonts are downloaded to the printer as needed
during the printing. Since full font information is sent to
the laser printer, printing may be somewhat slower than what
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 18
you are used to.
See "Precautions for printing to a file" below if you print
to a file.
8.3. IRS-Approved Form 1040 on Dot Matrix Printer
This prints a facsimile of Form 1040 on an IBM ProPrinter or
compatible dot-matrix printer using the 216 x 240 dots/inch
graphics mode. Except for the resolution of the printer, the
printed form is an exact duplicate of the Official Form
1040. It has been approved by the IRS for submission in your
tax return.
Because the dots are so dense and overlap, you will probably
get better results with an OLD ribbon. Expect it to take at
least 30 minutes on an average-speed dot-matrix printer. If
you get incorrect results, your printer may not be 100%
compatible. If you get a printout which is too tall (about
11 inches high), then your printer is probably using the
Epson LQ mode rather than the IBM ProPrinter mode.
If you print to a file first, note that the file size is
almost one megabyte, so be sure you have sufficient disk
space before doing it. Also, see "Precautions for printing
to a file" below.
8.4. Precautions for printing to a file
Both the LASER and graphic dot-matrix versions of Form 1040
produce binary data. The DOS PRINT command will not
correctly print such a file because it mis-interprets binary
data as TABs, etc.. Instead, to print the file, you will
need to execute the following DOS command: "COPY/B file-name
PRN", or you will need a print spooler which will faithfully
copy binary data to your printer. The "/B" selects binary
mode and insures that the data is transferred unchanged to
the printer.
Networks may present other problems. However, the objective
is always to get the data from Share-TAX/1040 to the printer
with no alterations of any kind.
8.5. IRS Approval of Substitute Forms
All substitute forms and schedules (computer generated forms
used in place of the IRS official forms) printed by this
program have been approved by the IRS. However, there are
factors under your control which must meet requirements also,
which are explained below.
8.6. IRS Requirements for Computer-Generated Forms
Your printer must be set to 6 lines per inch vertically and
10 characters per inch horizontally. These are the normal
(default) values for almost all printers.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 19
Form 1040 itself MUST be submitted using the IRS pre-printed
form or a high-quality duplicate (offset press, photocopy,
etc.) thereof. As stated earlier, the LASER 1040 and the
dot-matrix graphic 1040 produced by this program are approved
by the IRS for inclusion in your tax return. If you do not
use either of these, you can order continuous pre-printed
Forms 1040 from:
Nelco Tax Forms
P.O. Box 10208
Green Bay, WI 54307-0208
414-337-1000
Be sure to get the "1040 Official Edition"
Tell them Bammel Software referred you. They accept
telephone orders with credit cards as payment and will sell
you as few as 100 sets. There are other sources of
continuous forms, but note that many commercially available
continuous Forms 1040 are not exact copies of the IRS
Official Form 1040, but have had some of the data positions
altered, and so are not suitable for use by Share-TAX/1040.
You can also print your 1040 by simply placing single-sheet
blank IRS 1040 forms in your computer printer. When printing
the "IRS" 1040 form, the program will always pause for you to
put the blank form in the printer. The tricky part is
getting the 1040 form positioned correctly at the beginning
of printing. If you have plenty of blank 1040's, just
experiment with them until you get it right. Otherwise, one
way of doing it is to print the 1040 on blank continuous
paper. Then fasten the actual 1040 over the continuous paper
in the proper position and re-run the paper through the
printer without altering the top of form position.
Another way to meet IRS requirements for Form 1040 is to use
a copier and overlays which you can purchase or make
yourself. To make your own, you will need to use a copier
which does not significantly shrink or enlarge the copy.
First make an "overlay" of a blank IRS Form 1040 on
transparent plastic of the type designed for use in a
copier. Then print the Form 1040 on blank paper, position
the overlay correctly over the printout, and then make a copy
of the combination. Overlays for Form 1040 can be purchased
from Nelco Tax Forms mentioned above. Be sure to order the
"1040 Official Edition".
A "Proof" printout for the 1040 is provided which is similar
to the substitute forms, but it is for your own use and
review, and it SHOULD NOT BE SUBMITTED TO THE IRS.
The forms and schedules other than Form 1040 may be fully
computer generated with the following requirements:
1) A high standard of legibility is required. Low
quality printers should not be used (good dot matrix is
OK). The originals must be filed, NOT carbon copies.
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 20
2) Paper must be at least 18 lb. weight, be 8" x 11" or
8.5" X 11" in size, and must have 1/4" to 1/2" margins
on all sides after removal of pin-feed holes.
3) Paper color must be white or cream colored, and
either it must be ruled every other line or be
color-barred, or the computer printer must underline
every other line.
4) Black ink must be used for printing.
5) Printing must be 6 lines per inch vertically, and 10
chars per inch horizontally.
6) Forms must be assembled with Form 1040 first, then
the schedules and forms in their sequence number order
(the sequence number is given after the "1991 *" at the
top right), then supporting schedules in the order of
the forms they refer to. When you select the "print all
forms" option, they will automatically be printed in the
correct order.
7) Social security numbers must be printed in the
format: 000-00-0000, thus you must key them in in that
form.
8.7. Calculation Before Printing
Most forms require that the "CALC" function (complete
calculations) be current. That is, no data should have been
changed since the last "CALC" operation. The print program
checks to be sure that this is so, and if so, it will print.
If not, it warns you and will not print, until you have done
a "CALC".
8.8. Printing to the Screen
You can conveniently preview the printout by looking at it on
the screen. Just select the "S" print option.
8.9. Printing to a File
In addition to printing to the printer and to the screen, the
program has two options for printing to files. The first
option, overwrite "O", will erase any data that was in the
file and overwrite it. This option will prompt you if the
file already exists to be sure you want to over-write it.
The other option, append "A", will add the data at the end of
what is already in the file, if anything. This option will
prompt you if the file does not already exist.
9. TAX PREPARER INFORMATION
If you use this program as a paid tax-preparer, your name and
address, etc. must be entered at the bottom of the back of
the 1040. The Preparer Menu allows you to enter this
information into the database, and then prints it. There is
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 21
space on the database for 20 preparers, numbered 1 through
20.
If you are using this program only for your own use, or for
family members and friends where you receive no remuneration,
you do not need to enter any preparer information. Select
preparer number 0 when you setup your return. Then these
fields will be left blank on the 1040 printout.
10. EXCEPTION REPORT MESSAGES
"No room for 'Form 2106' description on Form 1040, line 30"
This message occurs when you enter a description on Form
1040, line 30 and there is also a value from Form 2106 for
the same line. In this case you will need to use a separate
schedule to list all the necessary information and carry the
total from it to Form 1040, line 30.
"Excess FICA withheld by one employer, obtain refund from
employer."
If one employer withholds more than the maximum, you cannot
obtain a refund for the excess on your tax return. You can
only obtain a refund from the employer. This message will
continue to display even though your tax return is correct.
"Form 1040: May not exempt self on line 6a if line 33b
checked"
"Schedule A, line 14 is over $500, be sure to file Form 8283"
"Schedule A contributions reduced by AGI limitation"
"Must answer Sch B, part III since more than $400
interest/dividends"
"You may owe a penalty, complete Form 2210 to find out."
"On screen 2210D, must enter date final amount due to be
paid"
"On screen 2210D, date amount due paid before today (OK if
you want that)"
"You may need to file Form 6251, Alternative Minimum Tax."
"Form 6251 Lines 4b, 4c & 4d set to zero since Sch A not
applicable"
This message occurs when you have filled out Form 6251 and
Schedule A, and your schedule A deductions are less than the
Standard Deduction. Therefore, the return is calculated as
if you had not filled out Schedule A. The presence of this
message does not necessarily indicate an error.
"You need to complete Form 6251 for Form 2441 Worksheet."
"You need to complete Form 6251 for Schedule R Worksheet."
(C) Copyright 1991, Bammel Software. All Rights Reserved.
Share-TAX/1040 Page 22
Even if you don't otherwise need Form 6251, you must fill it
out for these worksheets and forms.
"Filing status must be "Single" (1) for Form 8615"
"Must enter PARENT's filing status on Form 8615"
"You must complete Form 8606."
This message occurs when your IRA worksheet results in
non-deductible IRA contributions. Go to Form 8606 and fill
it out for taxpayer and/or spouse as needed.
"You may qualify for Earned Income Credit. Go to screen
EIC."
"Not joint return, but "S" (spouse) selected on screen W2"
"Not joint return, but "S" (spouse) selected on Schedule C"
"Not joint return, but "S" (spouse) selected on Schedule F"
"Not joint return, but "S" (spouse) selected on Schedule SE"
"Not joint return, but "S" (spouse) selected on Form 2106"
"Not joint return, but "S" (spouse) selected on Form 4137"
"Not joint return, but "S" (spouse) selected on Form 8606"
One of these errors is likely to occur if you start entering
your tax return as a joint return, but then later change it
to an individual return. Normally, these errors must be
corrected to get correct results.
(C) Copyright 1991, Bammel Software. All Rights Reserved.