Customising

Address Books

Your address book gives you the ability to create a shorthand name for addressing outgoing messages.

There are two types of entry

• For an individual, referred to as a Personal Address or
• For a group of people, referred to as a Personal Mail List

The address book may contain entries for people external to the FirstClass system.

The address book also allows you to store personal information and contact details for the people you choose to include in your address book.

Opening your Address Book

You will automatically have an address book created for you on your desktop.

To open your address book either

• From the Menu toolbar select File> Open> Address Book or
• Double-click on the Address Book icon

Create a New Address

To Create a New Address:

1. From the Menu toolbar select File> New> New Address, alternatively click on the New Address icon on the toolbar
2. The New Personal Address form will open, as shown in Figure 1
   
   

   Figure 1 - New Personal Address

3. In the Name: field, type a 'shorthand name' such as Geoff
4. In the First, Middle, Last, and Title: fields, type in personal details if you wish
5. In the E-mail: field, type the FirstClass address of the recipient e.g.
   • Geoff Bloggs or
   • Geoff Bloggs,oufcnt2.open.ac.uk if the user is on a different FirstClass server to you or
   • a person's Internet e-mail address, e.g. A.N.Other@Bumble.ac.uk
6. Click OK to save the New Personal Address entry
7. To send a message to Geoff Bloggs you will only need to type Geoff in the To: field of the message and press the Return

On sending the message Geoff is converted into the appropriate full mail address. This conversion is performed behind the scenes, FirstClass will automatically search the Personal Address Book for a matching shorthand name.

Tip - Adding Extra Information

Tip - Creating an Address Book Entry

Create a New Mail List

A Mail List allows you to send mail messages to a group of people. The message is sent once and received by all.

To create a new Mail List:

1. From the Menu toolbar select File> New> New Mail List, alternatively click the New Mail List icon on the toolbar
2. The new mail list form will open, as shown in Figure 1
   
   

   Figure 1 - New Mail List

3. In the Name: field, type a 'shorthand name' such as Buddies
4. In the Members: field type either FirstClass addresses of the recipients for example
   • Elvis Elderberry or
   • Their 'shorthand name' if they already have a Personal Address entry in your address book or
   • Type the Internet e-mail address A.N.Other@Bumble.ac.uk
   • Press the Enter or Return key after each name
   An example Mail List is shown in Figure 2
   
   

   Figure 2 - Example Mail List

5. Click OK to save the Mail List

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