If you are starting to use PAYROLL USA part way through the year and this Employee has already had earnings/deductions for this year from YOUR previous payroll system then they can be transferred to the YTD figures now. Do not transfer earnings etc. from some other employer. You may transfer or change the YTD at any time before PAYROLL USA processes the first pay for this Employee, after that you will be unable to modify the YTD figures without contacting Anthistle Systems & Programming Ltd. as they are locked by the Pay Cycle and system maintained for Audit purposes. When first starting to use PAYROLL USA part way through the year you will want to enter YTD for ALL employees, then when ALL are entered, but before the first pay cycle, exit back to the main PAYUSA menu. Take Choice F = "CONFIGURATION & OTHER UTILITIES" then take the sub choice for "CHECK INITIAL YTD TOTALS TRANSFERED INTO PAY USA". This will add all YTD entries together and print a simple total YTD report like an adding machine tape so you can check the overall balance is the same as your previous payroll system. This will not change any of the figures you entered, if you have a balancing error locate and correct the error then rerun the check to verify that everything now balances. Repeat as often as necessary before running the first Pay Cycle. YTD is needed for W-'s, and to determine when FICA, FUTA, and SUTA maximums are reached. DO YOU NOW WISH TO TRANSFER YTD FIGURES FOR THIS EMPLOYEE ? REPLY Y or N S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 THERE ARE 3 YEAR TO DATE SCREENS WHICH ARE MIRROR IMAGES OF THE 3 EQUIVALENT CURRENT PAY PERIOD SCREENS, EXCEPT THAT THEY SHOW THE ACCUMULATED TOTALS (UP TO THE LAST PAY CYCLE). Y.T.D. PAGE OF SICK HRS .101010101_1_1_1 LEGAL HOL HRS . VACATION HRS . REG PAY HOURS . OTIME 2 HRS . R DAY SHIFT PRM HRS . O2 DAY SHIFT PRM HRS . R AFT SHIFT PRM HRS . O2 AFT SHIFT PRM HRS . R NIGHT SHIFT PRM HRS . O2 NIGHT SHIFT PRM HRS . R GRAVE SHIFT PRM HRS . O2 GRAVE SHIFT PRM HRS . OTIME 1 HRS . OTIME 3 HRS . O1 DAY SHIFT PRM HRS . O3 DAY SHIFT PRM HRS . O1 AFT SHIFT PRM HRS . O3 AFT SHIFT PRM HRS . O1 NIGHT SHIFT PRM HRS . O3 NIGHT SHIFT PRM HRS . O1 GRAVE SHIFT PRM HRS . O3 GRAVE SHIFT PRM HRS . S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 ╔═══ Entry of YTD Figures ]════════════════════════════════════════╗ SALAR║ When transferring YTD figures you can total the screen at any ║ REG W║ time by pressing the F key. Whether or not you use F the ║ OTIME║ screen will be totalled by PAYROLL USA after you finish with ║ OTIME║ it to ensure internal balancing. For this reason the cursor ║ OTIME║ will not go to the total lines. So, transfer the detail lines, ║ SHIFT║ use F to calculate the totals, then be sure they balance to ║ SICK ║ your totals. ║ LEGAL║ ║ PRODU║ If the employee has YTD earnings your YTD FICA / FUTA / SUTA ║ ANNUA║ entries will also be checked. Pay attention to the figures ║ COMMI║ including employer contributions on the last YTD screen as they ║ OTHER║ are used in the Government Reports and to determine when annual ║ OTHER║ maximums are reached. If you are adding an employee and are not ║ OTHER║ able to immediately go back to the screen those figures are on, ║ VACAT║ then complete the employee entry and after the employee is added ║ TOT A║ to the file (but before the YTD is locked by the first Pay Cycle) ║ TIPS ║ you will be able to find and update the record as with existing ║ FRING║ employees. ║ FRING║ ║ FRING║ PRESS ANY KEY TO CONTINUE ║ FRING╚═══════════════════════════════════════════════════════════════════╝ TAXABLE PAY 2362.29 TOTAL DEDUCT 581.15 S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 Y.T.D. PAGE OF SALARY .10101_1_1_1_1_1 FEDERAL TAX . REG WAGES . STATE TAX . OTIME 1 AMT . LOCAL TAX . OTIME 2 AMT . FICA SOC SECURITY . OTIME 3 AMT . STATE UNEMPLOYMENT . SHIFT PREMIUM . DEDUCT IRA . SICK PAY . DEDUCT CHARITY 1 . LEGAL HOLS . DEDUCT CHARITY 2 . PRODUCTION BONUS . DEDUCT UNION . ANNUAL BONUS . DEDUCT MEDICAL . COMMISSION . DEDUCT DENTAL . OTHER PAY 1 . DEDUCT OTHER HEALTH . OTHER PAY 2 . DEDUCT LIFE INSC . OTHER PAY 3 . DEDUCT ACCIDENT . VACATION . DEDUCT SOCIAL CLUB . TOT ACTUAL PAY . DEDUCT XMAS CLUB . TIPS . DEDUCT AUTOMOBILE . FRINGE BEN AUTO . CALIFORNIA S.D.I. . FRINGE BEN OTHER 1 . DEDUCT OTHER 2 . FRINGE BEN OTHER 2 . DEDUCT OTHER 3 . FRINGE BEN OTHER 3 . DEDUCT OTHER 4 . TAXABLE PAY . TOTAL DEDUCT . S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 Y.T.D. PAGE OF NET PAY . FUTA WAGE . FUTA LIAB . ADVANCE EIC .10101_1_1_1_1_1 FUTA STATE CREDIT AVAIL . ALLOCATED TIPS . ENTERTAINMENT EXPN. . SUTA WAGE . BUSINESS GAS/OIL EX . SUTA LIAB . NON TAX REIMBURSE 3 . NON TAX REIMBURSE 4 . TXBLE 941 SOC SEC WAGES . TXBLE 941 HOSP INSC WAGE . ISSUE CHECK FOR . TXBLE 941 TIPS . SICK ACCRUAL . TXBLE 941 TOTAL . VACATION ACCRUAL . AMT SOC SEC ON WAGES . ╔═══ NOTE ]═══════════════════╗ AMT SOC SEC ON HOSP INSC . ║ NOTE THAT THE FUTA / SUTA AND ║ AMT SOC SEC ON TIPS . ║ SOCIAL SECURITY FIGURES IN THE ║ ║ RIGHT HAND COLUMN INCLUDE THE ║ AMT SOC SEC TOTAL . ║ EMPLOYER CONTRIBUTION. THE ║ ║ FUTA PAYABLE IS THE DIFFERENCE ║ ║ BETWEEN "FUTA LIAB" AND ║ ║ "FUTA STATE CREDIT AVAIL" ║ ╚════════════════════════════════╝ Your FICA / FUTA / SUTA figures transferred into the YTD differ from what might have been calculated. You may intend this difference, so no changes are being automatically made. In case you wish to double check: Item Your Entry Calculated Difference FICA Soc Sec. 180.71 180.72 -0.01 State Unempl. 0.00 0.00 0.00 FUTA Wage 0.00 2362.29 -2362.29 FUTA Liab 0.00 146.46 -146.46 FUTA State Cr 0.00 127.56 -127.56 SUTA Wage 0.00 2362.29 -2362.29 SUTA Liab 0.00 87.40 -87.40 941 S.S. Wge 0.00 2362.29 -2362.29 941 Hsp I.Wge 0.00 0.00 0.00 941 Tips 0.00 0.00 0.00 Amt S.S. Wge 0.00 361.43 -361.43 Amt S.S. H.In 0.00 0.00 0.00 Amt S.S. Tips 0.00 0.00 0.00 Press "Print Screen" key if you need a copy, ANY KEY TO RETURN S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 Y.T.D. PAGE OF NET PAY . FUTA WAGE . FUTA LIAB . ADVANCE EIC . FUTA STATE CREDIT AVAIL . ALLOCATED TIPS . ENTERTAINMENT EXPN. . SUTA WAGE . BUSINESS GAS/OIL EX . SUTA LIAB . NON TAX REIMBURSE 3 . NON TAX REIMBURSE 4 . TXBLE 941 SOC SEC WAGES . TXBLE 941 HOSP INSC WAGE . ISSUE CHECK FOR . TXBLE 941 TIPS . SICK ACCRUAL . TXBLE 941 TOTAL . VACATION ACCRUAL . AMT SOC SEC ON WAGES . ╔═══ NOTE ]═══════════════════╗ AMT SOC SEC ON HOSP INSC . ║ NOTE THAT THE FUTA / SUTA AND ║ AMT SOC SEC ON TIPS 01.10101_1_1_1_1_1 ║ SOCIAL SECURITY FIGURES IN THE ║ ║ RIGHT HAND COLUMN INCLUDE THE ║ AMT SOC SEC TOTAL . ║ EMPLOYER CONTRIBUTION. THE ║ ║ FUTA PAYABLE IS THE DIFFERENCE ║ ║ BETWEEN "FUTA LIAB" AND ║ ║ "FUTA STATE CREDIT AVAIL" ║ ╚════════════════════════════════╝ S1S1N1 1817141-10141-151111161 1 1E1M1P1L1 1N1U1M1 1 1 1 1 1 1 1 1 1 181 1 1N1A1M1E1 1 1 1 1 1 1 1 1 1A1n1d1e1r1s1o1n1,1 1 1 1 1 1 1 1 1 1 1J1a1n1e1t1t1e1 1 1 Y.T.D. PAGE OF NET PAY . FUTA WAGE . FUTA LIAB . ADVANCE EIC .10101_1_1_1_1_1 FUTA STATE CREDIT AVAIL . ALLOCATED TIPS . ENTERTAINMENT EXPN. . SUTA WAGE . BUSINESS GAS/OIL EX . SUTA LIAB . NON TAX REIMBURSE 3 . NON TAX REIMBURSE 4 . TXBLE 941 SOC SEC WAGES . TXBLE 941 HOSP INSC WAGE . ISSUE CHECK FOR . TXBLE 941 TIPS . SICK ACCRUAL . TXBLE 941 TOTAL . VACATION ACCRUAL . AMT SOC SEC ON WAGES . ╔═══ NOTE ]═══════════════════╗ AMT SOC SEC ON HOSP INSC . ║ NOTE THAT THE FUTA / SUTA AND ║ AMT SOC SEC ON TIPS . ║ SOCIAL SECURITY FIGURES IN THE ║ ║ RIGHT HAND COLUMN INCLUDE THE ║ AMT SOC SEC TOTAL . ║ EMPLOYER CONTRIBUTION. THE ║ ║ FUTA PAYABLE IS THE DIFFERENCE ║ ║ BETWEEN "FUTA LIAB" AND ║ ║ "FUTA STATE CREDIT AVAIL" ║ ╚════════════════════════════════╝
