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║ DAYO INVENTORY, PURCHASING, RECEIVING, VENDORS ║
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║ Copyright (c) 1989, TJS LAB, PO Box 585366, Orlando, Florida 32858-5366 ║
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║ ▓▓ ▓▓ ▓▓ ▀▓▓▓▄ Specializing In ▐█████████▌ T ║
║ ▀▓▓▓▀ ▓▓ MicroComputer ██████████ C W ║
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║ PO BOX 585366, ORLANDO, FLORIDA 32858-5366 ▄▄▄▄▀ ║
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╚════════════════════════════════════════════════════════════════════════════╝
DAYO Inventory, TJS LAB Orlando, Florida
"Try before you buy..."
┌─────────┐
┌─────┴───┐ │ (tm)
──│ │o │──────────────────
│ ┌─────┴╨──┐ │ Association of
│ │ │─┘ Shareware
└───│ o │ Professionals
──────│ ║ │────────────────────
└────╨────┘ MEMBER
This program is produced by a member of the Association of Shareware
Professionals (ASP). ASP wants to make sure that the shareware principle
works for you. If you are unable to resolve a shareware-related problem with
an ASP member by contacting the member directly, ASP may be able to help.
The ASP Ombudsman can help you resolve a dispute or problem with an ASP
member, but does not provide technical support for members' products. Please
write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442-9427 or
send a Compuserve message via easyplex to ASP Ombudsman 70007,3536
■ SOFTWARE SUPPORT POLICY
1. TJS LAB does not support users of unregistered DAYO products with the
exception of installation questions.
2. Support (included with registration) remains in effect for 1 year after
date of registration or upgrade.
3. Support is available through the following methods:
- Phone/Voice Mail: (407) 291-3960/6987
- U.S. Mail: TJS LAB, PO Box 585366, Orlando, FL 32858-5366
- Compuserve Easyplex: 76367,1401
4. Any errors ("bugs or features') in the program will be corrected and
the 'fix' sent promptly (via modem if possible).
DAYO Inventory, TJS LAB Page: 1
Table of Contents
Page Subject
──── ───────────────────────────────────────
4 ............... INTRODUCTION
4 ............... FEATURE HIGHLIGHTS
5 ............... COPYRIGHT/LICENSE
5 ............... DISCLAIMER
5 ............... REQUIREMENTS
6 ............... SETUP
6 ............... MAIN MENU
7 ............... PURCHASE ORDER & RECEIVING FLOW
8 ............... INITIAL DATA ENTRY
8 ............... PASSWORD/NAME
9 ............... INVENTORY
10 ............... FULL SCREEN EDIT
11 ............... WAREHOUSES
13 ............... INVENTORY ADJUSTMENTS
13 ............... ADD NEW ITEM
14 ............... DELETE AN ITEM
14 ............... RESET THE ONORDER FIELD
14 ............... VIEW VENDOR INFORMATION
15 ............... FIND ITEMS
16 ............... ITEM COSTING
17 ............... COSTING OPTIONS
17 ............... COMPUTER THE AVERAGE COST FOR ALL ITEMS
18 ............... COMPUTE THE AVERAGE COST FOR SINGLE ITEM
18 ............... MANUALLY COMPUTE THE AVERAGE COST FOR AN ITEM
19 ............... POST AVERAGE COST TO COST FOR SINGLE ITEM
20 ............... POST ALL POSITIVE AVERAGE COST TO CURRENT COST
21 ............... POST ALL AVERAGE COST PROGRESS GRAPH
22 ............... ZERO ALL AVERAGE COSTS
23 ............... COMPUTE THE REAL COST FOR ALL ITEMS
24 ............... MANUALLY COMPUTE THE REAL COST FOR SINGLE ITEM
25 ............... POST REAL COST TO COST FOR SINGLE ITEM
26 ............... POST ALL POSITIVE REAL COST TO CURRENT COST
27 ............... ZERO ALL REAL COSTS
27 ............... COMPUTER THE AVERAGE & REAL COST FOR ALL ITEMS
27 ............... COMPUTE AND POST THE AVERAGE COST FOR ALL ITEMS
27 ............... COMPUTE AND POST THE REAL COST FOR ALL ITEMS
28 ............... RECEIVING
28 ............... BROWSE PO DETAIL ITEMS - F3
29 ............... BROWSE RECEIPTS - F4
29 ............... RECEIVE PO
30 ............... RECEIVE PO DETAIL ITEM
31 ............... EDIT PO LINE ITEM DATA
31 ............... SERIAL NUMBERS
31.1 ............... LAST CHANCE TO ABORT RECEIVING PROCESS
32 ............... EXAMPLE OF A PRINTED RECEIVER
33 ............... EXAMPLE OF INVENTORY TAGS:
34 ............... VENDORS
36 ............... PURCHASE ORDERS
DAYO Inventory, TJS LAB Page: 2
Table of Contents
Page Subject
──── ───────────────────────────────────────
37 ............... BROWSE PURCHASE ORDER DETAIL LINE ITEMS
39 ............... PRINT PURCHASE ORDER
40 ............... EXAMPLE OF A PURCHASE ORDER
41 ............... ADD/CREATE A NEW PURCHASE ORDER
41 ............... RESET THE PURCHASE ORDER SUBTOTAL
43 ............... REPORTS
44 ............... INVENTORY ADJUSTMENTS REPORT
44 ............... EXPANDED INVENTORY REPORT
45 ............... AVAILABLE INVENTORY REPORT
45 ............... INVENTORY WAREHOUSE REPORT
46 ............... INVENTORY REORDER REPORT
46 ............... INVENTORY MOVEMENT REPORT
47 ............... INVENTORY TAGS
47 ............... PURCHASE ORDER HEADER REPORT
48 ............... PURCHASE ORDER DETAIL REPORT
48 ............... VENDORS REPORT
49 ............... VENDORS ADDRESS LABELS
50 ............... GRAPH - TOP 10 VENDORS
52 ............... RECEIVING REPORT
52 ............... DAYO DATABASE SUMMARY REPORT
53 ............... DAYO CONFIGURATION SETTINGS REPORT
54 ............... PRINTER DRIVER (SETUP)
54 ............... PRINTER DRIVER OPTIONS
55 ............... CHANGE DEFAULT PRINTER
56 ............... FULL SCREEN EDIT - F2
56 ............... PRINTER DRIVER DATABASE FIELD DEFINITIONS
57 ............... CONFIGURATION
57 ............... CONFIGURATION LISTING
58 ............... COMPANY NAME
58 ............... COMPANY ADDRESS
58 ............... COMPANY TELEPHONE
58 ............... STANDARD SALES TAX
58 ............... LAST PURCHASE ORDER NUMBER
59 ............... PRINT RECEIVERS/KEY RECS
59 ............... LAST RECEIVER NUMBER
59 ............... PRINT INVENTORY TAGS
60 ............... REPORT PRINTER TYPE
60 ............... REPORT PRINTER PORT
60 ............... PURCHASE ORDER PRINTER TYPE
61 ............... PURCHASE ORDER PRINTER PORT
61 ............... RECEIVER PRINTER PORT
61 ............... INVENTORY TAGS/LABELS PRINTER PORT
61 ............... POST RECEIVER COST TO THE INVENTORY
62 ............... AUTOMATIC DAILY INDEXING
62 ............... VISUAL INDEXING
63 ............... ALLOW BROWSE EDITING
63 ............... DISPLAY WAREHOUSE VALUES
63 ............... CURRENT DIRECTORY DATABASE LOCATION
DAYO Inventory, TJS LAB Page: 3
Table of Contents
Page Subject
──── ───────────────────────────────────────
64 ............... CLOSE & DELETE FILLED PURCHASE ORDERS
64 ............... PRINT VENDITEM OR ITEM ONTO PURCHASE ORDER
64 ............... RECORD SERIAL NUMBERS UPON RECEIPT OF PRODUCT
64.1 ............... COLOR MONITOR
64.1 ............... COLOR INTENSITY
65 ............... MISCELLANEOUS ROUTINES
65 ............... MISC ROUTINES MENU
66 ............... APPEND FROM
67 ............... BROWSE DATABASES
70 ............... COPY (.DBF) TO
72 ............... CREATE DATABASE
74 ............... DELETE RECORDS
75 ............... ERASE FILE
75 ............... EXIT TO DOS
76 ............... INDEX A DATABASE
77 ............... LIST FIELDS
80 ............... MODIFY DATABASE
81 ............... PACK DATABASE
82 ............... RECALL RECORDS
82 ............... RETURN TO MENU
82 ............... RUN (DOS COMMAND)
83 ............... SIMPLE EDITOR
84 ............... SORT DATABASE
85 ............... TYPE (PRINT) FILE
86 ............... ZAP DATABASE
88 ............... HELP SCREENS
89 ............... EXPANDED HELP
90 ............... USER DEFINED & INPUTTED HELP SCREENS/MESSAGES
91 ............... VIEW DOCUMENTATION ONSCREEN
92 ............... DAYO INVENTORY MAINTENANCE & QUIRKS
94 ............... FILES
96 ............... DATABASE STRUCTURES
101 ............... DATA DICTIONARY
105 ............... TJS 'Computer' LAB
DAYO Inventory, TJS LAB Page: 4
DAYO INVENTORY Copyright (c) 1989,1990 TJS LAB
[ DAYOINV.EXE ]
■ INTRODUCTION
DAYO Inventory is a Multiuser Inventory Control, Purchasing, and Vendor
Maintenance application. It can also be used on a 'standalone' personal
computer. Use DAYO Inventory to create and maintain an inventory of any
product. Create and print purchase orders on a standard printer or a Hewlett
Packard LaserJet (tm). Receive purchase orders into inventory, with the
option of printing receivers ('key recs'), and inventory tags/price labels.
Maintain a Vendors database complete with the vendors purchasing history.
With the exception of the initial and ongoing data entry of new product and
vendors, DAYO Inventory is totally menu driven. Since DAYO Inventory is
multiuser, it is capable of operating on most of the PC based networks, ie:
Novell (tm). Other features include Reports, Labels, Lists, and a Graph. A
simple database management module is also included to provide you with
additional means to modify, view, and report your data. The ability to
upgrade your system is available with the addition of supporting DAYO
products (ie: DAYO POS, DAYO EOP, DAYO AP, and more...).
Very little setup is required to get this application running. DAYO
databases are all dBase (tm) compatible.
■ FEATURE HIGHLIGHTS:
General: Reports:
Menu Driven Inventory
Multiuser Expanded With Total Warehouse Qty
Unlimited Users Available Only Items with Qty
System Maintained Fields Warehouse By Warehouse By Item
Dbase (tm) Compatible ReOrder Based On the STOCKLEVEL Field
Source Code License Movement Sales as Recorded in PTDSOLD
Tags Price/Label
Main Modules: Purchase Orders
Inventory Header Open/Closed/Both
Purchasing Detail Open/Closed/Both
Vendors Vendor
Receiving Standard Complete Vendor Record
Misc DBMS Routines Labels Vendor Mailing Labels
Reports Graph Top 10 Vendors
Receiving
A Simple DBMS: Standard Complete Receiving Record
Create Databases Database Status Summary of Records and Bytes
Edit Databases Config Status Configuration Status Settings
Create Simple Reports Costing
Append Files
Copy Files
Simple Editor
DAYO Inventory, TJS LAB Page: 5
■ COPYRIGHT/LICENSE
This manual and software is copyrighted with all rights reserved by
TJS LAB. No copying of this manual or software is authorized without
the prior written consent of TJS LAB. An exception to this rule is the
making of backup copies of registered software disks. No RESALE of any part
of the source codes is authorized without the prior written consent of
TJS LAB. TJS LAB retains all rights to DAYO INVENTORY software,
documentation, and source codes.
Read the Order Form (last page), for more information on Source Codes...
Authorization to distribute the Shareware Version (unregistered) is
granted.
■ DISCLAIMER
No warrant is made that this software will work in all environments,
or with all resident programs and hardware configurations. TJS LAB has
tested this software in many environments and found it to perform as
expected, however, this software is licensed "AS IS".
TJS LAB will not be liable for any damage done to your data, hardware
and/or software systems as a result of using DAYO INVENTORY.
■ REQUIREMENTS ***
IBM or Compatible CPU
640K memory
* DOS 3.3 or above (Will NOT work under any earlier version!)
Printer - HP Laser (tm) or Epson (tm) compatible (either or both)
Hard Disk - Approximately 1 Meg (1,000,000 bytes), available disk space
for each major DAYO module
DAYO Inventory, TJS LAB Page: 6
■ SETUP
To setup DAYO Inventory, copy the contents of the DAYO Inventory floppy
disk(s) into a directory on your hard disk (ie: \DAYOINV). If this is the
Shareware Version, UnZip/UnArc the files. When running DAYO Inventory for
the first time, it will create all the database, index, and configuration
files it requires for operation. If you are using other DAYO modules, enter
the location of these databases into the DAYO Inventory Configuration. Type
and enter 'DAYOI' at the DOS prompt to run the program (ie: C:\DAYOI ).
On your initial 'run' through DAYO Inventory, you will be prompted to
verify and/or change the defaults and system configuration. There are many
key configuration items. Read about the Configurations for more
information.
*** Your CONFIG.SYS file must have the buffers set to a minimum of 10, and
your files must have a MINIMUM setting of 55! Failure to edit the CONFIG.SYS
file is the #1 cause for DAYO installation problems! A CONFIG.SYS file is
created if there is a problem detected, in the directory that this DAYO
module is being run in. You may copy this file into your root/boot drive.
Refer to your DOS manual for more information on the CONFIG.SYS file!
■ MAIN MENU
- After getting through the free 'advertising' and 'register me' screens you
are presented with the MAIN MENU, ie:
DAYO INVENTORY V1.3, TJS LAB ┌───[December 1989]──┐
│S M T W T F S │
╓────────────────────╖ ├────────────────────┤
║ 1 INVENTORY ║ ████▄ ▄█▄ █░ █░ ▄██▄ │ 1 2│
╟────────────────────╢ █░ █░ █░█░ █░ █░ █ █░ │ 3 4 5 6 7 8 9│
║ 2 RECEIVING + ║ █░ █░ █░█░ ▀█░██ █ █░ │10 11 12 13 14 15 16│
╟────────────────────╢ █░ █░ █▀▀▀█░ ▀█▀ █ █░ │17 18 19 20 21 22 23│
║ 3 VENDORS ║ █░ █░ █░ █░ █░ █ █░ │24 25 26 27 28 29 30│
╟────────────────────╢ ████▀ █░ █░ █░ ▀██▀ │31 │
║ 4 PURCHASE ORDERS ║ └────────────────────┘
╟────────────────────╢ ╓────────────────────────────────────────────────╖
║ 5 REPORTS ║ ║ DAYO INVENTORY STATISTICS ║
╟────────────────────╢ ╟────────────────────────────────────────────────╢
║ 6 CONFIGURATION ║ ║ DATABASE NAME RECORDS SIZE ║
╟────────────────────╢ ╟────────────────────────────────────────────────╢
║ 7 MISC ROUTINES ║ ║ INV.DBF Inventory 242 38K ║
╟────────────────────╢ ║ POH.DBF PO Header 11 5K ║
║ 8 EXIT ║ ║ POD.DBF PO Detail 21 3K ║
╚════════════════════╝ ║ VENDORS.DBF Vendors 18 5K ║
Select Option ║ REC.DBF Receiving 20 4K ║
║ INVADJ.DBF Adjustments 6 1K ║
║ WAREHOUS.DBF Warehouse Qty 6 1K ║
║ WARENAME.DBF Warehouse Names 7 1K ║
╚════════════════════════════════════════════════╝
DAYO Inventory, TJS LAB Page: 7
Building a 'MAIN MENU' can be considered a work of art, or hard labor.
This Main Menu was a bit of both! The actual menu is the left 3rd of the
screen. There is a calendar on the upper right. The lower right of the
screen contains the DAYO DATABASE STATISTICS: database name, record count,
and database size. The 'art' is that DAYO symbol/sign displayed at the
upper and center of the screen.
From the MAIN MENU you can enter any of the 7 main modules, or exit DAYO
Inventory to return to DOS.
DAYO Inventory was built around 2 basic 'rules':
1. All inventory items will be procured from vendors through purchase
orders.
2. All purchase orders will be received into the inventory.
Keeping strict adherence to these 2 basic rules will help insure proper
recording of your dollars spent on product, as well as a firm handle on
inventory control.
To further illustrate the cycle of Purchasing & Inventory as it applies
to DAYO Inventory, the following flowchart may help.
■ DAYO INVENTORY, PURCHASE ORDER & RECEIVING FLOW:
┌─────────────────┐
│ PURCHASE ORDERS │
├─────────────────┤ ┌─────────┐
│ Create a │ Send to │ Your │
│ Purchase Order │ ──────────────────────>│ Vendors │
└─────────────────┘ └─────────┘
│
│ Delivered to you
│
Adjustments \│/
/│\ ┌────────────┐
│ │ RECEIVING │
│ ├────────────┤
┌───────────┐ │ Record the │ ───────> Print
│ Inventory │<─────────────────────────── │ Receipt of │ Receiver
└───────────┘ Posted to the Inventory │ Items from │
│ │ the Vendor │ ───────> Print
\│/ └────────────┘ Inventory
DAYO BILLING Tag/Label
& INVOICING
DAYO Inventory, TJS LAB Page: 8
■ INITIAL DATA ENTRY
Go to the Configuration module and type in your name (or company name),
and company address. Set the other configuration settings as applicable to
your business.
The first data entry should be to type all your vendor data into the
vendors database (Vendors.dbf). The VENDORS module (from the Main Menu) is an
easy-to-use method of 'loading' and maintaining your vendors file.
After a vendor is entered into the vendors database, you can then create
a purchase order for products from that vendor. Use the PURCHASE ORDERS
module to accomplish this next step.
New items can be created while in the INVENTORY module, or by receiving
new items into the inventory via the PURCHASE ORDERS and/or the RECEIVE
module. It is recommended that you enter your items in first, before creating
a purchase order. It you elect to create new items by first creating a
purchase order, be sure to return to the inventory file to fill in the rest
of the inventory record.
All the data, in all the DAYO databases can be edited without going
through a 'formal' data entry screen. The BROWSE options permit you to edit
and/or create new records. This option is available, but it is not
recommended in the inventory and purchase order detail database browse
screens. There is an option to 'turn off' this capability in the
Configuration module. After getting your databases set up, it is recommended
that you turn this option off! Data integrity is at stake! Select 'N' at
the 'Allow Browse Edit' option in the Configuration Module to prohibit
editing of the inventory and purchase order detail records while in the
browse screens.
■ PASSWORD/NAME
From the main menu you can enter any of the routines/options, but not
until you enter your name (or password if using DAYO Passwords):
┌────────────────────────────────────────────────────────────────────────────┐
│┌──────────────────────────────────────────────────────────────────────────┐│
││ Enter Your Name: George Moonilal ││
│└──────────────────────────────────────────────────────────────────────────┘│
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 9
■ INVENTORY
The INVENTORY module is provided to allow you to view/edit and
maintenance your inventory items. The ability to 'move' quantities between
warehouses/locations is also available.
All data in the INV.DBF and WAREHOUS.DBF is available for your
inspection while in the inventory browse screen. Use the right, left, up,
down, page up, page down to view records/fields below and to the right/left
of the highlighted field. See the section on HELP SCREEN for more on special
keys while in the browse screens.
Press Esc to exit back to the Main Menu.
Press F1 to bring up a HELP screen.
DAYO INVENTORY V1.3, TJS LAB INVENTORY ┌─────[June 1990]────┐
┌──────────────────────────────────────────────────────┐│S M T W T F S │
│Item: JAR-1 Desc: Sample Item Description │├────────────────────┤
│Vendor Item: AJ-123456 Vendor: ACME JAR ││ 1 2│
│Onhand: 100 On Order: 0 Stock: 0 ││ 3 4 5 6 7 8 9│
│PTD Sold: 0 YTD Sold: 0 BO: 0 ││10 11 12 13 14 15 16│
│Cost: 99.50 Price: 149.99 Retail: 199.99││17 18 19 20 21 22 23│
│Type: XXX Class: JAR Taxable: Y Serial No: N ││24 25 26 27 28 29 30│
│Warehouses Loc1: 0 Loc2: 0 Loc3: 0 ││ │
└──────────────────────[ INVENTORY DATABASE BROWSE ]───┘└────────────────────┘
ITEM DESC ONHAND ONORDER BO
──────────────╥───────────────────────────────╥─────────╥─────────╥───────────
JAR-1 ║ Regal Jar #1 ║ 100 ║ 30 ║ 0
JAR-2 ║ Regal Jar #2 ║ 20 ║ 70 ║ 0
JAR-3 ║ Regal Jar #3 ║ 330 ║ 0 ║ 0
JAR-4 ║ Regal Jar #4 ║ 12 ║ 40 ║ 0
JAR-6 ║ Regal Jar #6 WHITE ║ 321 ║ 0 ║ 0
JAR-6A ║ Regal Jar #6 RED ║ 23 ║ 0 ║ 1
JAR-6B ║ Regal Jar #6 YELLOW ║ 12 ║ 100 ║ 0
JAR-6F ║ Regal Jar #6 BLUE ║ 2 ║ 100 ║ 30
Esc (Exit) F1 (Help) F2 (Edit) F4 (Warehouses) Shift F1 (Adjustment)
Ctrl N(Add) Ctrl U (Del) Ctrl F1 (Reset) Ctrl F2 (Vendor) Ctrl F10 (Cost)
Find F5 (Item) F6 (Desc) F7 (Vendor) F8 (VendItem) F9 (Type)
1/1
DAYO Inventory, TJS LAB Page: 10
■ FULL SCREEN EDIT
If the 'Allow Browse Edit' (from the Configuration module) is set to 'Y',
you can press F2 to bring up an edit screen. Note that this option will
display up to 42 of the fields in the inventory database (INV.DBF).
┌───────────────────────[ EDIT ITEM - FULL SCREEN EDIT ]─────────────────────┐
│ ITEM: 1004 │
│ DESC: LARGE BOTTLE SIZE: 4 │
│ ONHAND: 300 │
│ ONORDER: 304 │
│ SOLDPTD: 123 │
│ SOLDYTD: 5632 │
│ VENDITEM: SDF1004 │
│ VENDOR: SDF │
│ DATE: 11/26/89 │
│ LASTDATE: 11/28/89 │
│ COST: 492.49 │
│ RETAIL: 3.00 │
│ PRICE: 984.98 │
│ STOCKLEVEL: 400 │
│ TYPE: 4 │
│ CLASS: │
│ TAXABLE: F │
│ SERIALNO: T │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
DAYO Inventory, TJS LAB Page: 11
All inventory database (INV.DBF) fields, plus any you add (up to 42),
will be presented on the screen for editing. The only type of field that can
not be edited is the memo type.
■ WAREHOUSES
DAYO Inventory comes with a simple to use warehouse maintenance routine.
This routine was created to allow you to place some of your inventory in
locations other than the main warehouse quantity field (ONHAND). To operate
the warehouse transfer routine, press F4 at the inventory browse screen
after highlighting/finding the desired item. Two windows will appear onto
the screen. The screen on the upper left is a user maintained file
containing the literal name of a warehouse/location aside its 'code'. The
window on the right side contains the seven default warehouse/location
codes.
DAYO INVENTORY V1.3, TJS LAB INVENTORY ┌───[December 1989]──┐
┌──────────────────────────────────────────┐┌─────────────────────┐ T F S │
│ Warehouse Name/Location ││ WAREHOUSE TRANSFERS │──────────┤
│ OnHand Main Warehouse │╞═════════════════════╡ 1 2│
│ LOC1 RETURN TO VENDOR FOR REPAIR ││ Warehouse Qty │6 7 8 9│
│ LOC2 INTERNAL/OFFICE USE ││ Onhand 300 │3 14 15 16│
│ LOC3 DISCONTINUED ││ LOC1 0 │0 21 22 23│
│ LOC4 DAMAGED ││ LOC2 0 │7 28 29 30│
│ LOC5 BUILDING # 1001 ││ LOC3 0 │ │
│ LOC6 IN USE, SHOP FLOOR ││ LOC4 0 │──────────┘
│ LOC7 OUT ON LOAN ││ LOC5 0 │
└──────────────────────────────────────────┘│ LOC6 0 │ SOLDPTD
───────────────╥────────────────────────────│ LOC7 0 │───────────
1001 ║ LARGE BOTTLE SIZE: 1 │ │ 123
1002 ║ LARGE BOTTLE SIZE: 2 │ │ 123
1003 ║ LARGE BOTTLE SIZE: 3 │ │ 123
1004 ║ LARGE BOTTLE SIZE: 4 │ │ 123
1005 ║ LARGE BOTTLE SIZE: 5 ╞═════════════════════╡ 123
1006 ║ LARGE BOTTLE SIZE: 6 │ Select a Warehouse │ 123
1007 ║ LARGE BOTTLE SIZE: 7 │ with a quantity > 0 │ 123
1008 ║ LARGE BOTTLE SIZE: 8 │ to transfer quantity│ 123
Esc (Exit) F1 (Help) F2 (Edit) F4 (W│ FROM... │
Ctrl N (Add) Ctrl U (Delete) Ctrl F1 (└─────────────────────┘(Vendor)
Find F5 (Item) F6 (Desc) F7 (Vendor) F8 (VendItem) F9 (Type)
4/240
Since it cannot be determined what warehouses (if any) you might use,
seven default warehouses/locations were created. You can edit/delete/add
the warehouse name database records (WARENAME.DBF) from the MISC routines
(BROWSE DATABASES option). This database does not need to be maintained in
order for DAYO Inventory to operate.
DAYO Inventory, TJS LAB Page: 12
If desired, additional warehouses/locations can be added to the warehouse
quantity database (WAREHOUS.DBF). Use the MODIFY DATABASE option, from the
MISC routines, to add/delete LOCx fields in the warehouse quantity database
(WAREHOUS.DBF). All warehouse/location field names must start with 'LOC' and
then a number. Insure that you make backups of your databases before
attempting any change! Insure that every field name is unique!
To 'move' quantity from one warehouse/location (ie: ONHAND to LOC3),
press Enter/Return upon a highlighted warehouse field. A prompt will appear
upon the screen (if any quantity exists) requesting the transfer amount. This
amount can not exceed the warehouse/location total. Highlight the warehouse
to receive the quantity, and press Enter/Return to place the quantity in that
warehouse/location.
DAYO INVENTORY V1.3, TJS LAB INVENTORY ┌───[December 1989]──┐
┌──────────────────────────────────────────┐┌─────────────────────┐ T F S │
│ Warehouse Name/Location ││ WAREHOUSE TRANSFERS │──────────┤
│ OnHand Main Warehouse │╞═════════════════════╡ 1 2│
│ LOC1 RETURN TO VENDOR FOR REPAIR ││ Warehouse Qty │6 7 8 9│
│ LOC2 INTERNAL/OFFICE USE ││ Onhand 300 │3 14 15 16│
│ LOC4 DAMAGED ││ LOC2 0 │7 28 29 30│
│ LOC5 BUILDING # 1001 ││ LOC3 0 │ │
│ LOC6 IN USE, SHOP FLOOR ││ LOC4 0 │──────────┘
│ LOC7 OUT ON LOAN ││ LOC5 0 │
└──────────────────────────────────────────┘│ LOC6 0 │ SOLDPTD
───────────────╥──────────────┌──────────────────────────────────────────────┐
1001 ║ LARGE BOTTLE │ Enter Amount to be Transferred: 10 │
1002 ║ LARGE BOTTLE └──────────────────────────────────────────────┘
1003 ║ LARGE BOTTLE SIZE: 3 │ │ 123
1004 ║ LARGE BOTTLE SIZE: 4 │ │ 123
1005 ║ LARGE BOTTLE SIZE: 5 ╞═════════════════════╡ 123
1006 ║ LARGE BOTTLE SIZE: 6 │ Select a Warehouse │ 123
1007 ║ LARGE BOTTLE SIZE: 7 │ with a quantity > 0 │ 123
1008 ║ LARGE BOTTLE SIZE: 8 │ to transfer quantity│ 123
Esc (Exit) F1 (Help) F2 (Edit) F4 (W│ FROM... │
Ctrl N (Add) Ctrl U (Delete) Ctrl F1 (└─────────────────────┘(Vendor)
Find F5 (Item) F6 (Desc) F7 (Vendor) F8 (VendItem) F9 (Type)
4/240
DAYO Inventory, TJS LAB Page: 13
■ INVENTORY ADJUSTMENTS
To 'relinquish' DAYO Inventory items, a inventory adjustments routine is
provided by simultaneously pressing either of the shift keys (left or
right) and the F1 key. A window prompt will appear below the display of
the item data (top left of screen):
┌────────────────────────────────────────────────────────┐
│Item: 1003 Desc: LARGE BOTTLE SIZE: 3 │
│Vendor Item: SDF1003 Vendor: SDF │
│Onhand: 202 On Order: 0 │
│PTD Sold: 123 YTD Sold: 5632 │
│Cost: 369.37 Price: 738.74 Retail: 234.00 │
│Type: 345 Class: 345 Taxable: Y Serial No: N │
│Warehouses Loc1: 0 Loc2: 0 Loc3: 0 │
│ INVENTORY ADJUSTMENT │
│ Cost: 369.37 │
│ Price: 738.74 │
│ Retail: 234.00 │
│ Qty: 10 │
│ Reason: Found in the back room │
└────────────────────────────────────────────────────────┘
You can adjust/change the COST, PRICE, RETAIL fields. The 'Qty' field
contains the number of items to be adjusted. To complete the adjustment
task, you must enter a REASON! Pressing 'Esc' will abort the operation.
One of the main uses of this option will be to remove quantities from the
inventory database. An optional DAYO product (DAYO Billing & Invoicing), can
also be used to remove inventory quantities (called sales).
■ ADD NEW ITEM
To add a new item, simultaneously press the 'Ctrl' and 'N' keys. The
window containing the item data (upper left display of screen) becomes the
data entry screen for new items:
┌─[ Add New Item ]───────────────────────────────────────┐
│Item: NEW PART Desc: JUST ANOTHER JAR │
│Vendor Item: SDF-09 Vendor: SDF │
│Onhand: 0 On Order: │
│PTD Sold: YTD Sold: │
│Cost: 45.00 Price: 55.00 Retail: 65.00 │
│Type: A Class: A Taxable: Y Serial No: N │
│Warehouses Loc1: Loc2: Loc3: │
└────────────────────────[ INVENTORY DATABASE BROWSE ]───┘
DAYO Inventory, TJS LAB Page: 14
It is very important that the ITEM, DESC, COST, and VENDOR fields be
entered. They are the most critical ones. See the DATABASE DICTIONARY
section for more information on the fields.
■ DELETE AN ITEM
To delete an inventory item (very dangerous) press Ctrl U. This marks the
record for deletion. It can be physically removed with the PACK option from
the MISC routine module. When deleting items, be sure that you have no
quantity in the ONHAND field of the inventory database (INV.DBF), in any of
the LOCx field of the warehouse database (WAREHOUS.DBF), in the purchase
order database (POD.DBF), and/or in the receiving database (REC.DBF).
■ RESET THE ONORDER FIELD
The ONORDER field in the inventory database (INV.DBF) may get out of
adjustment (some may call this a bug, I call it a 'feature'). Press Ctrl F1
to set it to a correct amount. This option zeros out all ONORDER fields
in the inventory database (INV.DBF) and recalculates them. It gets the sums
from the items not yet received in the purchase order detail database
(POD.DBF).
■ VIEW VENDOR INFORMATION
Press Ctrl F2 to view the vendor information. If a match to the VENDOR
field can be found in the vendors database (VENDORS.DBF) the data will be
displayed onto the screen.
┌───────────────────────────────────────┐
│ Vendor: SDF │
│ ONE STOP DEPARTMENT STORE │
│ │
│ 1701 LAST STREET │
│ WUBBLE, FL 32801 │
│ Date: 12/12/89 Last Used: 12/12/89 │
│ Type: A Class: B │
└───────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 15
■ FIND ITEMS
From the inventory browse screen, you can find an item based on five
indexes (item, description, vendor name, vendor item, and type).
Press F5 to find/seek an item based on the field: ITEM
┌─────────────────────────────────────────────────────────────┐
│ Enter ITEM: 1237 │
└───────────────────────────────────────────────────TJS LAB───┘
Press F6 to find/seek an item based on the field: DESC
┌─────────────────────────────────────────────────────────────┐
│ Enter DESC: LARGE BOTTLE │
└───────────────────────────────────────────────────TJS LAB───┘
Press F7 to find/seek an item based on the field: VENDOR
┌─────────────────────────────────────────────────────────────┐
│ Enter VENDOR+DESC: SDF │
└───────────────────────────────────────────────────TJS LAB───┘
Press F8 to find/seek an item based on the field: VENDITEM
┌─────────────────────────────────────────────────────────────┐
│ Enter VENDITEM: SDF │
└───────────────────────────────────────────────────TJS LAB───┘
Press F9 to find/seek an item based on the field: TYPE
┌─────────────────────────────────────────────────────────────┐
│ Enter TYPE: A │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO Inventory, TJS LAB Page: 16
■ ITEM COSTING
In an effort to aid DAYO users in determining the 'true' cost of an
item, two methods are provided: AVERAGE and REAL. For DAYO's purposes,
Average Cost is computed as the average of all receipt costs (from database
REC.DBF or 'manually entered'). The REAL Cost is the same as the Average
Cost plus the freight for the item is added in. The Average Cost is computed
and placed into the field AVGCOST in the database INV.DBF. The Real Cost is
computed and placed into the field REALCOST in the same database.
The preferred method of costing (in our opinion) is 'real time' average
costing. This takes place every time you receive product into inventory and
is done automatically. If the configuration setting 'POST RECEIVER COST TO
THE INVENTORY' option is set to Yes, then the existing inventory item cost
is averaged with the new cost using the following algorithm:
New Inventory Cost = ((COST*ONHAND)+(NEWCOST*RECEIVED))/(ONHAND+RECEIVED)
╔══════════════════════════════[ ITEM COSTING ]════════════════════════════╗
║ This routine assists you in determining the value you wish to use as the ║
║ actual/current cost for items in the inventory. DAYO inventory items have║
║ 3 types of Costs: Current (Cost), Average (AVGCOST) and Real (REALCOST).║
║ The Current Cost (COST) is the field used in all transactions requiring ║
║ a cost. ║
║ The Average Cost is the average cost of goods received. Each time items ║
║ are received into inventory, the new cost of the received items is ║
║ averaged with the Current Cost to get the new Average Cost. ║
║ The Real Cost combines the Average Cost with the cost of Freight. ║
║ Use this routine to do the computation and posting. performed. ║
║ ║
║ Select Option -> Compute The Average Cost For All Items ║
║ Compute The Average Cost For Single Item ║
║ Manually Compute The Average Cost For An Item ║
║ Post Average Cost To Cost For Single Item ║
║ Post All Positive Average Cost To Current Cost ║
║ Zero All Average Costs ║
║ Compute The Real Cost For All Items ║
║ Manually Compute The Real Cost For Single Item ║
║ Post Real Cost To Cost For Single Item ║
╚══════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
DAYO Inventory, TJS LAB Page: 17
■ COSTING OPTIONS
There are 14 costing options:
Compute The Average Cost For All Items
Compute The Average Cost For Single Item
Manually Compute The Average Cost For An Item
Post Average Cost To Cost For Single Item
Post All Positive Average Cost To Current Cost
Zero All Average Costs
Compute The Real Cost For All Items
Manually Compute The Real Cost For Single Item
Post Real Cost To Cost For Single Item
Post All Positive Real Cost To Current Cost
Zero All Real Costs
Compute The Average & Real Cost For All Items
Computer and Post The Average Cost For All Items
Compute and Post The Real Cost For All Items
■ COMPUTER THE AVERAGE COST FOR ALL ITEMS
Select this option to computer the Average Cost for all items/records in
the database INV.DBF. The routine averages all receipts for each item. The
receipts data is found in the database REC.DBF.
The progress, as with the other options, is displayed onto the screen.
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Computing Average Cost for All Items ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Item Description Cost Received Extended Avg Cost ║
║ JAR-23 JAR #23 3.00 9 27.00 3.00 ║
║ JAR-34 JAR #34 4.30 1 4.30 4.30 ║
║ JAR-34A JAR #34 ALPHA 4.55 1 4.55 4.55 ║
║ JAR-35 JAR #35 4.05 1 4.05 4.05 ║
║ JAR-36 JAR #36 3.04 1 3.04 3.04 ║
║ JAR-55 JAR #55 4.33 10 43.30 4.33 ║
║ JAR-58 JAR #58 4.05 1 4.05 4.05 ║
║ JAR-59 JAR #59 4.36 1 4.36 4.36 ║
║ JAR-63 JAR #63 4.30 1 4.30 4.30 ║
╚══╡███████┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ┼ ╞═╝
DAYO Inventory, TJS LAB Page: 18
■ COMPUTE THE AVERAGE COST FOR SINGLE ITEM
If you want to compute the cost for a single item, select this option.
It will only sum receiving data (from the database REC.DBF) for a desired
item.
You will only be prompted to enter the item number, then it will 'go
out' and compute the Average Cost (like in the previous option):
╟────────────────────────────────────────────────────────────────────────────╢
║ Computing Average Cost Single Item ║
╟────────────────────────────────────────────────────────────────────────────╢
║ ║
║ Enter Item: JAR-1 ║
║ ║
You can print the summary report for this operation out to printer:
┌────────────────────────────────────────────────────────────────────────────┐
│ Do you wish to print the summary report (COSTA2.TXT)? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ MANUALLY COMPUTE THE AVERAGE COST FOR AN ITEM
This option will prompt you to enter a valid item number, the quantity
of items received, and the cost for those items. The computer will then
compute a new Average Cost and put the computation into the field AVGCOST,
in the database INV.DBF.
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Use this routine to adjust the Average Cost for an item. ║
║ ║
║ Description: Sample Item Description #1 ║
║ Current Cost: 10.00 Onhand: 345 ║
║ Average Cost: 10.32 ║
║ Price: 149.99 ║
║ Retail: 199.99 ║
║ Enter Item Number: JAR-1 ║
║ New Average Cost: 24.56 ║
║ Enter New Cost: 125.00 ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO Inventory, TJS LAB Page: 19
■ POST AVERAGE COST TO COST FOR SINGLE ITEM
After prompting you to enter a valid item number, the key fields for
that item are displayed, and you are prompted the second time before a post
of the Average Cost is made. If you respond Y (Yes) to this option, the
selected item's Average Cost (AVGCOST) with be placed/moved into the Current
Cost (COST).
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Use this routine to Move the Average Cost into Current Cost. ║
║ Item: JAR-1 ║
║ Description: Sample Item Description #1 ║
║ Onhand: 345 ║
║ ┌─>> Current Cost: 10.00 █▀▀█░ ▄██▄ █▀▀█░ █▀█▀█░ ║
║ └─<< Average Cost: 24.56 █▄▄█░ █░ █░ █░ █░ ║
║ Real Cost: 10.00 █░ █░ █░ ▀▀▀█░ █░ ║
║ Price: 149.99 █░ ▀██▀ █▄▄█░ █░ ║
║ Retail: 199.99 ║
║ ║
║ Do you wish to move the Average Cost into Current Cost? (Y/N) * ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 20
■ POST ALL POSITIVE AVERAGE COST TO CURRENT COST
A response of Y (Yes) will start the process of posting (moving) all
Average Cost (AVGCOST) values into the Current Cost field (COST).
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
║ ║
║ █▀▀█░ ▄██▄ █▀▀█░ █▀█▀█░ ▄█▄ █░ █░ ║
║ █▄▄█░ █░ █░ █░ █░ █░█░ █░ █░ ║
║ █░ █░ █░ ▀▀▀█░ █░ ██▄██░ █░ █░ ║
║ █░ ▀██▀ █▄▄█░ █░ █░ █░ ███░ ███░ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ ║
║ This routine will move/post ALL positive Average Costs (AVGCOST) to the ║
║ Current Cost (COST). ║
║ ║
║ Do you wish to move the ALL Average Cost into Current Cost? (Y/N) ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 21
■ POST ALL AVERAGE COST PROGRESS GRAPH
Like most of these costing routines, the progress of this routine is
displayed onto the screen:
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
║ ║
║ █▀▀█░ ▄██▄ █▀▀█░ █▀█▀█░ ▄█▄ █░ █░ ║
║ █▄▄█░ █░ █░ █░ █░ █░█░ █░ █░ ║
║ █░ █░ █░ ▀▀▀█░ █░ ██▄██░ █░ █░ ║
║ █░ ▀██▀ █▄▄█░ █░ █░ █░ ███░ ███░ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Item Description Cost Avg Cost Real Cost║
║ JAR-23 JAR #23 3.00 27.00 3.00║
║ JAR-34 JAR #34 4.30 4.30 4.30║
║ JAR-34A JAR #34 ALPHA 4.55 4.55 4.55║
║ JAR-35 JAR #35 4.05 4.05 4.05║
║ JAR-36 JAR #36 3.04 3.04 3.04║
║ ║
╚══╡████████████████████████████─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼─┼──╞╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 22
■ ZERO ALL AVERAGE COSTS
This routine simply replaces the Average Cost field (AVGCOST) with the
value of zero.
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
║ ║
║ █████░████░██▄███░ ████░ ███░ ██░ ██░ ████░ ▄███░ ████░ ████░██████░║
║ ██░██░ ██░ ██░██░ ██░ ██░██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ ║
║ ██░ ███░ ██░ ██░██░ ██░ ██░██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ ║
║ ██░ ██░ ████▀ ██░ ██░ █████░ █▄▄█░ ██░▀██░██░ ██░ ██░ ███▄ ██░ ║
║ ██░ ██░ ██░██░ ██░ ██░ ███░███░ ████░ ██░ ██░██░ ██░ ██░ ██░ ██░ ║
║ █████░████░██░ ██░ ████░ ██░ ██░ ██░ ████░ ▀███░ ████░ ████░ ██░ ║
║ ║
║ This routine will ZERO ALL Average Cost (AVGCOST) fields! ║
║ ║
║ Do you wish to ZERO ALL the Average Cost fields? (Y/N) * ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 23
■ COMPUTE THE REAL COST FOR ALL ITEMS
The selection of this routine requires a special index of the receiving
database REC.DBF before it can start the computations for Real Cost.
┌──────────────────────────────────────────────────────────┐
│ Database Name: REC.DBF │
│ Index Name: COSTING.NTX │
│ Number of Records: 106 │
│ ┌──────────────────────────────────────────────────┐ │
│ │██████████████████████████████████████████ │ │
│ └──────────────────────────────────────────────────┘ │
│ 0 ─ 10 ─ 20 ─ 30 ─ 40 ─ 50 ─ 60 ─ 70 ─ 80 ─ 90 ─ 100 % │
└──────────────────────────────────────────────────────────┘
After the index is created, the computation of the freight value (per
item) is performed. The progress is displayed onto the screen. Note, this
is only the 1st pass.
╟───────────────────────────────────────────────────────────────────────────╢
║ Computing Freight Adjustment for Real Cost Pass 1 of 2 ║
╟───────────────────────────────────────────────────────────────────────────╢
Pass 2 computed the Real Cost and places the value into the field
REALCOST in the database INV.DBF.
╟───────────────────────────────────────────────────────────────────────────╢
║ Computing Real Cost for All Items Pass 2 of 2 ║
╟───────────────────────────────────────────────────────────────────────────╢
After this operation, you can print the summary report out to printer.
┌───────────────────────────────────────────────────────────────────────────┐
│ Do you wish to print the summary report (COSTR1.TXT)? (Y/N) │
└───────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 24
■ MANUALLY COMPUTE THE REAL COST FOR SINGLE ITEM
This option lets you 'manually' compute the Real Cost for an item by
prompting you for the cost, quantity and freight amount. The Real Cost field
REALCOST is updated with the subsequent computation.
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ ║
║ Use this routine to adjust the Real Cost for an Item. ║
║ ║
║ Enter Item Number: JAR-1 ║
║ Description: Sample Item Description #1 ║
║ Price: 149.99 Onhand: 345 ║
║ Retail: 199.99 ║
║ Current Cost: 24.56 ║
║ Enter Amount of Freight/Adjustment: 0.00 ║
║ Apply to Quantity: 0 ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 25
■ POST REAL COST TO COST FOR SINGLE ITEM
After prompting you for a valid item number, the key information about
that item is displayed and you are then prompted to continue with the post
of the Real Cost into the Current Cost. A response of Y (Yes) will post/move
the value in the field REALCOST into the field COST.
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Use this routine to Move the Real Cost into Current Cost. ║
║ Item: BOX ║
║ Description: BOX FOR THE JARS ║
║ Onhand: 345 ║
║ ┌─>> Current Cost: 3.40 █▀▀█░ ▄██▄ █▀▀█░ █▀█▀█░ ║
║ └────<< Real Cost: 0.00 █▄▄█░ █░ █░ █░ █░ ║
║ Average Cost: 0.00 █░ █░ █░ ▀▀▀█░ █░ ║
║ Price: 4.00 █░ ▀██▀ █▄▄█░ █░ ║
║ Retail: 4.50 ║
║ ║
║ Do you wish to move the Real Cost into Current Cost? (Y/N) * ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 26
■ POST ALL POSITIVE REAL COST TO CURRENT COST
This routine will move all positive values found in the field REALCOST
into the field COST if you respond Y (Yes).
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
║ ║
║ █▀▀█░ ▄██▄ █▀▀█░ █▀█▀█░ ▄█▄ █░ █░ ║
║ █▄▄█░ █░ █░ █░ █░ █░█░ █░ █░ ║
║ █░ █░ █░ ▀▀▀█░ █░ ██▄██░ █░ █░ ║
║ █░ ▀██▀ █▄▄█░ █░ █░ █░ ███░ ███░ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ ║
║ This routine will move/post ALL positive Real Costs (REALCOST) to the ║
║ Current Cost (COST). ║
║ ║
║ Do you wish to move the ALL Real Cost into Current Cost? (Y/N) * ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
DAYO Inventory, TJS LAB Page: 27
■ ZERO ALL REAL COSTS
This routine will place a value of zero into the field REALCOST if you
respond Y (Yes) to the prompt.
╔════════════════════════════════════════════════════════════════════════════╗
║ ▄███████░ ██████░ ▄█████▄ ████████░ ████░ ██░ ██░ ▄██████▄ ║
║ ██░ ▀ ██▀ ▀██░ ██░ ██░ ██░ ██░ ███░ ██░ ██░ ▀ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ██░ ██░ ██▄ ██░ ██░ ██░██░ ██░ ██░ ║
║ ██░ ██░ ██░ ████░ ██░ ██░ ██░ ██░ ██░ ██░ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ██░██░ ██░ █▀█▄ ║
║ ██░ ██░ ██░ ██░ ██░ ██░ ██░ ████░ ██░ ██░ ║
║ ██░ ▄ ██▄ ▄██░ ██ ██▀ ██░ ██░ ██░ ███░ ██░ ██░ ║
║ ▀███████░ ██████░ ▀█████▀ ██░ ████░ ██░ ██░ ▀███████▀ ║
║ ║
║ ████░███░█▄██░▄██▄ █▄██░███░ █░ █░ ▄██░▄██▄ ▄███░███░ ║
║ █░█░ █░ █░█░ █░ █░ █░█░ █▀█░ █░ █░ █░ █░█░ █░ ║
║ █░ ██░ █░ █░█░ █░ █░ █░██░ █░█░ █░ █░ █░ █░█▄ █░ ║
║ █░ █░ ███▀ █░ █░ ███▀ █░ █████░█░ █░ █░ █░ ▀█▄ █░ ║
║ █░ █░ █░▀█░█░ █░ █░▀█░█░ █░ █░█░ █░ █░ █░ █░ █░ ║
║ ████░███░█░ █░▀██▀ █░ █░███░█░ █░███░ ▀██░▀██▀ ███▀ █░ ║
║ ║
║ This routine will ZERO ALL Real Cost (REALCOST) fields! ║
║ ║
║ Do you wish to ZERO ALL the Real Cost fields? (Y/N) * ║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit/Abort)
■ COMPUTER THE AVERAGE & REAL COST FOR ALL ITEMS
This routine is the combination of 2 previous options (1 & 7).
■ COMPUTE AND POST THE AVERAGE COST FOR ALL ITEMS
This routine is the combination of 2 previous options (1 & 5).
■ COMPUTE AND POST THE REAL COST FOR ALL ITEMS
This routine is the combination of 2 previous options (7 & 10).
DAYO Inventory, TJS LAB Page: 28
■ RECEIVING
The receiving module can only be utilized after creating purchase orders.
Use this module to 'receive' your open purchase orders (POs) with the option
to record serial numbers.
The initial browse screen contains information about the vendor atop the
screen. Half way down the screen, data about the first detail item is
also displayed onto the screen.
DAYO INVENTORY V1.3, TJS LAB RECEIVING
╔════════════════════════════════════════════════════════════════════════════╗
║PO: 1003 VENDOR: TLJ VENDOR NAME: TJS LAB ║
║ETA: 09/15/90 DATE: 09/14/90 Contact: Ron Davidson ║
║TERMS: NET 30 ADDRESS: PO Box 585366 ║
║SHIPPER: TRUCK 4409 Beaumont Drive ║
║BY: TJ Orlando, FL 32858-5366 ║
║OPEN STATUS: Open PRINTED: No Phone: (407) 291-3960 ║
║CLASS: AP COMMENT: Send Soon... ║
║SUBTOTAL: 100.00 ADJUST: 0.00 FRGT: 0.00 TAXES: 0.00║
║1ST ITEM VENDOR ITEM DESCRIPTION ORDERED RECEIVED║
║B-ABC XX-12345 Everest Belly Bag 5-Pocket 43 11║
║INVENTORY ONHAND ONORDER BO SOLDPTD SOLDYTD STOCKLEVEL BIN ║
║ 20 38 0 0 0 0 12 ║
╟─────────────────[ RECEIVE PURCHASE ORDERS INTO INVENTORY ]─────────────────╢
║ PO VENDOR NAME ║
║───────────────────╥────────────╥───────────────────────────────────────────║
║ 1000 ║ TLJ ║ TJS LAB ║
║ 1001 ║ TLJ ║ TJS LAB ║
║ 1002 ║ TLJ ║ TJS LAB ║
║ 1003 ║ TLJ ║ TJS LAB ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) Enter/Return (Select) F3 (Detail) F4 (Receipts)
Find F5 (PO) F6 (Vendor) F7 (Vendor Name) F8 (Control)
■ BROWSE PO DETAIL ITEMS - F3
Press F3 to browse (view only) all purchase order detail items. The lower
section of the screen becomes the browse window:
╟─────────────────────────[ PURCHASE ORDER DETAIL ]──────────────────────────╢
║ PO VENDOR ITEM DESC ║
║───────────╥────────────╥──────────────╥────────────────────────────────────║
║ 1003 ║ TLJ ║ B-ABC ║ EVEREST BELLY BAG 5-POCKET ║
║ 1003 ║ TLJ ║ A-ABC ║ DENIM BELLY BAG ║
║ 1003 ║ TLJ ║ F-ABC ║ FLORIDA NYLON 3-PKT BELLY BAG ║
║ 1003 ║ TLJ ║ J-ABC ║ CHILDREN'S BELLY BAGS ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
Find: F5 (PO) F6 (Item) F7 (Vendor) F8 (VendItem)
DAYO Inventory, TJS LAB Page: 29
■ BROWSE RECEIPTS - F4
Press F4 to browse (view only) all receipts (receivers). The lower
section of the screen becomes the browse window:
╟────────────────────────────[ BROWSE RECEIPTS ]─────────────────────────────╢
║ KEY PO VENDOR ITEM DESC ║
║───────╥────────╥────────────╥──────────────╥───────────────────────────────║
║ 4 ║ 1003 ║ TLJ ║ B-ABC ║ EVEREST BELLY BAG 5-POCKET ║
║ 4 ║ 1003 ║ TLJ ║ A-ABC ║ DENIM BELLY BAG ║
║ 4 ║ 1003 ║ TLJ ║ F-ABC ║ FLORIDA NYLON 3-PKT BELLY BAG ║
║ 4 ║ 1003 ║ TLJ ║ J-ABC ║ CHILDREN'S BELLY BAGS ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
Find: F5 (KEY) F6 (PO) F7 (ITEM) F8 (VENDITEM)
■ RECEIVE PO
Press then Enter/Return key to start the process of receiving all or
part of a Purchase Order (PO). The first screen in the process will be the
header information and the option to change/alter/edit any of the information
on it.
DAYO INVENTORY V1.3, TJS LAB RECEIVING
╔════════════════════════════════════════════════════════════════════════════╗
║ ║
║ PO: 1003 CLASS: AP ║
║ CONTROL: 1232-SAL ║
║ VENDOR: TLJ OPEN: T ║
║ NAME: TJS LAB PRINTED: F ║
║ ATTN: TJ ║
║ ADDR1: PO BOX 585366 TERMS: NET 30 ║
║ ADDR2: 4409 BEAUMONT DRIVE SHIPPER: TRUCK ║
║ CITY: ORLANDO ║
║ STATE: FL ADJUST: 0.00 ║
║ ZIP: 32858-5366 FREIGHT: 0.00 ║
║ PHONE: (407) 291-3960 TAXES: 0.00 ║
║ DATE: 09/14/90 SUBTOTAL: 100.00 ║
║ ETA: 09/15/90 ║
║ ║
║ BY: MG ║
║ COMMENT: ║
║ ║
║ ║
║ ║
║ Is The Purchase Order Header Correct? (Y/N) ■ ║
╚════════════════════════════════════════════════════════════════════════════╝
DAYO Inventory, TJS LAB Page: 30
■ RECEIVE PO DETAIL ITEM
After editing the PO header information, the PO detail line items are
presented to you for selection. To receive an item, just highlight it and
press Enter/Return. Note, it is safe to do this since you can abort just
that detail line item if you decide not to receive it...
DAYO INVENTORY V1.3, TJS LAB RECEIVING
╔════════════════════════════════════════════════════════════════════════════╗
║PO: 1003 VENDOR: TLJ VENDOR NAME: TJS LAB ║
║ETA: 09/15/90 DATE: 09/14/90 Contact: Ron Davidson ║
║TERMS: NET 30 ADDRESS: PO Box 585366 ║
║SHIPPER: TRUCK 4409 Beaumont Drive ║
║BY: TJ Orlando, FL 32858-5366 ║
║OPEN STATUS: Open PRINTED: No Phone: (407) 291-3960 ║
║CLASS: AP COMMENT: Send Soon... ║
║SUBTOTAL: 100.00 ADJUST: 0.00 FRGT: 0.00 TAXES: 0.00║
║1ST ITEM VENDOR ITEM DESCRIPTION ORDERED RECEIVED║
║B-ABC XX-12345 EVEREST BELLY BAG 5-POCKET 43 11║
║INVENTORY ONHAND ONORDER BO SOLDPTD SOLDYTD STOCKLEVEL BIN ║
║ 20 38 0 0 0 0 12 ║
╟─────────────────────── RECEIVE PURCHASE ORDER ITEMS ───────────────────────╢
║Item VendItem Description Ordered Received║
║B-ABC XX-12345 EVEREST BELLY BAG 5-POCKET 43.000 11.000║
║D-ABC XX-12364 DENIM BELLY BAG 3.000 1.000║
║F-ABC XX-12566 FLORIDA NYLON 3-PKT BELLY BAG 3.000 1.000║
║J-ABC XY-00390 CHILDREN'S BELLY BAGS 34.000 7.000║
║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) Enter/Return (Select PO Line Item for Receiving)
DAYO Inventory, TJS LAB Page: 31
■ EDIT PO LINE ITEM DATA
Key information about the selected PO detail line item is displayed onto
the screen with the option to edit the vendor Item Number (VENDITEM), the
description (DESC), the cost (COST), and to enter the amount of the product
that is to be received (RECEIVED). The default amount for receipt will be
the difference between the amount ordered and previous receipts.
┌─────────[ Edit PO Line Item ]────────────────┐
│ PO: 1003 │
│ │
│ VENDOR: TLJ │
│ ITEM: B-ABC │
│ VENDITEM: XX-12345 │
│ DESC: EVEREST BELLY BAG 5-POCKET │
│ COST: 5.00 │
│ DATE: 09/14/90 │
│ ETA: 09/15/90 │
│ LASTRECV: / / │
│ │
│ ORDERED: 43.000 │
│ │
│ RECEIVED: 11.000 │
│ │
│ Receiving Now: 32.000 │
└──────────────────────────────────────────────┘
■ SERIAL NUMBERS
If any item is declared to be 'serialized', a window will appear
requesting a serial number for every item received. An item is flagged as
'serialized' by setting the field SERIALNO to .T. (True/Yes) in the
inventory database (INV.DBF).
┌─────────[ Edit PO Line Item ]────────────────┐
│ PO: 70011 │
│ │
│ VENDOR: NEWVENDOR │
│ ITEM: AF31203 │
│ VENDITEM: │
│ DESC: SHELL RINGS │
│ COST: 4239.02 │
│ DATE: 11/19/90 │
│ ETA: 11/20/90 ╔═══════════════════════════════════════╗
│ LASTRECV: / / ║ This Item Requires Input of ║
│ ║ Serial Numbers ║
│ ORDERED: 34.0║ Enter Serial Number (1 of 34) ║
│ ║ XXX-123456789 ║
│ RECEIVED: 0.0╚═══════════════════════════════════════╝
│ │
│ Receiving Now: 34.00 │
└──────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 31.1
■ LAST CHANCE TO ABORT RECEIVING PROCESS
Everything you have done up to this point can be aborted now, or press
'C' to continue.
╔════════════════════════════════════════════════════════════════════╗
║ ║
║ Is everything Ok? ║
║ ║
║ Last Chance To Abort! ║
║ ║
║ Press C to continue, Esc to Abort... ║
║ ║
╚════════════════════════════════════════════════════════════════════╝
Databases are updated with your changes. This critical process is called
'POSTING'. NEVER INTERRUPT THIS ROUTINE AT THIS STAGE!
DAYO Inventory, TJS LAB Page: 32
Many of the databases are affected by the post. The inventory database
(INV.DBF), receives a new ONHAND quantity, and possibly a COST change
(updated from the purchase order database). The OPEN_PURC & RECV_PURC fields
(in the VENDORS.DBF) are updated with the dollars amounts of total open
purchase orders and total dollar received into inventory for that vendor.
The purchase order detail database (POD.DBF) is adjusted to show the amount
of items received, and optionally 'closed', if they are filled (RECEIVED =
ORDERED). Finally, a record is added to the receiving database (REC.DBF) for
each purchase order detail line item received.
Dependent on the configuration settings, the printing of receivers and/or
inventory price tags will occur. The default is NOT to print either.
If set to print receivers/key recs, a printout (RECEIVER) will print.
Insure your printers are online and ready BEFORE starting the receiving
process!
■ EXAMPLE OF A PRINTED RECEIVER
------------------
RECEIVER: 109 Date: 09/15/90
------------------ Time: 01:30:20
Purchase Order: 1003 Vendor: TLJ PO Date: 09/14/90
Control: 2309-ABC ETA: 09/15/90
TJS LAB Shipper: TRUCK
Attn: TJ Terms: NET 30
PO BOX 585366
ORLANDO, FL 32858-5366
Phone: (407) 291-3960
PO Comments: Only reds ones could be found...
Item VendItem Desc Qty Cost Each
------------ ------------ ------------------------------ ------- ----------
B-ABC XX-12345 EVEREST BELLY BAG 5-POCKET 1 5.00
A-ABC XX-12364 DENIM BELLY BAG 1 6.00
Serial Number: 98324-ABC
F-ABC XX-12566 FLORIDA NYLON 3-PKT BELLY BAG 1 7.00
J-ABC XY-00390 CHILDREN'S BELLY BAGS 14 8.00
------------ ------------ ------------------------------ ------- ----------
Totals: 17 130.00
------------------
RECEIVER: 109
------------------
DAYO Inventory, TJS LAB Page: 33
If set to print inventory price tags, they will be automatically printed,
one for each quantity received. Inventory tags contain the ITEM, VENDITEM,
DESC, UNIT, and PRICE. The label prints only on the standard label size of
3.5 by 15/16 inches at 6 lines per inch (6 LPI).
■ EXAMPLE OF INVENTORY TAGS:
│■│┌─────────────────────────────────────┐│■│
│■││ 123456 SDF1000-A ││■│
│■││ ││■│
│■││ RATHER LARGE RED JAR ││■│
│■││ ││■│
│■││ 299.99 ││■│
│■│└─────────────────────────────────────┘│■│
│■│┌─────────────────────────────────────┐│■│
│■││ 123090 SDF0303-09 ││■│
│■││ ││■│
│■││ GREEN BIKE TIRE ││■│
│■││ ││■│
│■││ 34.00 ││■│
│■│└─────────────────────────────────────┘│■│
│■│┌─────────────────────────────────────┐│■│
DAYO Inventory, TJS LAB Page: 34
■ VENDORS
The VENDORS module gives you the ability to browse/view/edit your
vendors:
DAYO INVENTORY V1.3, TJS LAB VENDORS ┌───[December 1989]──┐
┌──────────────────────────────────────────────────────┐│S M T W T F S │
│ Vendor: 1 │├────────────────────┤
│ Name: THE RED BARREL STORE ││ 1 2│
│ Addr1: SUITE 2344 ││ 3 4 5 6 7 8 9│
│ Addr2: 2344 EASTER LANE ││10 11 12 13 14 15 16│
│ City/State: WINTER PARK, FL ││17 18 19 20 21 22 23│
│ Zip: 23434 Telephone: 293-234-3444 ││24 25 26 27 28 29 30│
│ Date: 11/26/89 Type: D43 Class: 34 ││31 │
└─────────────────────────[ VENDORS DATABASE BROWSE ]──┘└────────────────────┘
VENDOR NAME ADDR1
────────────╥────────────────────────────────╥───────────────────────────────
1 ║ THE RED BARREL STORE ║ SUITE 2344
IRQ-444 ║ INTERNATIONAL IROQERS ║ PO BOX 1234
SDF ║ ONE STOP DEPARTMENT STORE ║
VEN-10 ║ ROSEMONT APARTMENTS ║
VEN-11 ║ ROSEMONT ACRES ║
VEN-12 ║ ROSEMONT MIDDLE SCHOOL ║ PO BOX 2134
VEN-13 ║ ROSEMONT SCHOOL FOR THE OLDER ║
VEN-14 ║ BULAS BAR & GRILL ║ ON THE CORNER OF 45TH AND 3RD
VEN-15 ║ RELIABLE MANUFACTURER ║ PO BOX 9004
Esc (Exit) F1 (Help) F2 (Edit) F3 (List Open POs)
Ctrl N (Add) Ctrl U (Delete) Ctrl F1 (Reset OPEN_PURC)
Find F5 (Vendor) F6 (Vendor Name)
Press F2 to edit the vendors with the FULL SCREEN EDIT:
DAYO INVENTORY V1.3, TJS LAB VENDORS ┌─[December 1989]──┐
┌──────────────────────[ EDIT VENDOR - FULL SCREEN EDIT ]────────────────────┐
│ VENDOR: SDF1000 │
│ NAME: THE RED BARREL STORE │
│ ADDR1: SUITE 2344 │
│ ADDR2: 2344 EASTER LANE │
│ CITY: WINTER PARK │
│ STATE: FL │
│ ZIP: 23434 │
│ PHONE: 293-234-3444 │
│ TERMS: COD │
│ SHIPPER: DELIVERY │
│ DATE: 11/26/89 │
│ LASTDATE: 12/28/89 │
│ TYPE: D43 │
│ CLASS: 34 │
│ OPEN_PURC: 816.00 │
│ RECV_PURC: 1464.00 │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
DAYO Inventory, TJS LAB Page: 35
Press F3 to list any open purchase orders (belonging to that vendor):
┌────────────────────────────────────────────────────────┐
│ PO Date Subtotal Tx/Adj/Frg Total │
│ 234 11/12/89 34.00 0.00 34.00 │
│ 236 11/15/89 1824.00 111.12 1935.12 │
│ 237 11/16/89 35.06 0.00 35.06 │
│ 245 11/18/89 829.00 0.00 829.00 │
│ 257 11/21/89 86.00 0.00 86.00 │
│ 289 11/25/89 24.00 10.56 34.56 │
│ │
│ │
│ │
│ │
└────────────────────────────────────────────────────────┘
Press Ctrl N to add/create a new vendor. The display window at the top
left of the screen becomes a data entry window for the input of the new
vendor data:
┌─[ Add New Vendor ]─────────────────────────────────────┐
│ Vendor: SDF1001 │
│ Name: FLOWERS SHOP OF WINTER PARK │
│ Addr1: PO BOX 23400 │
│ Addr2: 1500 EAST WEST BLVD. │
│ City/State: WINTER PARK FL │
│ Zip: 23444 Telephone: 407-291-555 │
│ Date: 12/03/89 Type: A Class: F │
└─────────────────────────[ VENDORS DATABASE BROWSE ]────┘
Press F5 to find/seek a vendor based on the index of VENDOR:
┌─────────────────────────────────────────────────────────────┐
│ Enter VENDOR: SDF │
└───────────────────────────────────────────────────TJS LAB───┘
Press F6 to find/seek a vendor based on the index of vendor NAME:
┌─────────────────────────────────────────────────────────────┐
│ Enter NAME: THE RED BARREL │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO Inventory, TJS LAB Page: 36
■ PURCHASE ORDERS
Purchasing items from a vendor is generally accomplished through purchase
orders. You create a 'shopping list' of items you want to buy, and send that
list to the vendor selling those items. That list is called a purchase order
DAYO Inventory facilitates the creation of purchase orders by presenting you
with a system that allows you to 'point and select' items without having to
RE-KEY in the item and vendor information.
Like the INVENTORY and VENDORS modules, the PURCHASE ORDERS module
centers around a browse screen of the open purchase orders. What is actually
displayed are the header records for your open purchase orders (POH.DBF).
Note that all fields are available for viewing and optionally editing, by
scrolling up/down/left/right with the arrow keys...
The top left of the purchase order browse screen is a display of the key
fields of the currently highlighted purchase order header record. The lower
center of the screen contains the purchase order headers records indexed by
one of three indexes.
DAYO INVENTORY V1.3, TJS LAB POs ┌───[December 1989]──┐
┌──────────────────────────────────────────────────────┐│S M T W T F S │
│ PO: 1 Open: Y ETA: 12/04/89 │├────────────────────┤
│ Vendor: SDF Subtotal: 340.00 ││ 1 2│
│ Name: ONE STOP DEPARTMENT STORE ││ 3 4 5 6 7 8 9│
│ Addr1: ││10 11 12 13 14 15 16│
│ City/State: WUBBLE, FL ││17 18 19 20 21 22 23│
│ Zip: 32801 Telephone: 234-234-5555 ││24 25 26 27 28 29 30│
│ ETA: 11/27/90 Control: 10601-TOM ││31 │
└───────────────────[ PURCHASE ORDERS DATABASE BROWSE ]┘└────────────────────┘
PO VENDOR NAME
────────────────────╥────────────╥───────────────────────────────────────────
100 ║ SDF4 ║ ONE STOP DEPARTMENT STORE
101 ║ SDF678 ║ JOES BAR
102 ║ SDF34 ║ SUES BAR
103 ║ SDF347 ║ HARRYS BAR
104 ║ TOM JOHN ║ TOMS BAR
105 ║ SDF1000 ║ HARRLY BAR & GRILL
106 ║ SDF13X0 ║ HAOW BRANCH ROADS, INC
107 ║ 16H ║ THE RED BARN STORE 1
108 ║ 1345 ║ THE RED BARN STORE 3
Esc (Exit) F1 (Help) F2 (Edit) F3 (View Detail) F4 (Print PO)
Ctrl N (Add) Ctrl U (Delete) Ctrl F1 (Reset Subtotal) Ctrl F2 (Vendor)
Find F5 (PO) F6 (Vendor Name) F7 (Vendor Code) F8 (Control)
DAYO Inventory, TJS LAB Page: 37
Editing the entire purchase order header record on one screen is
accomplished by pressing F2 while in the purchase order module.
┌──────────────────[ EDIT PURCHASE ORDER - FULL SCREEN EDIT ]────────────────┐
│ PO: 101 PRINTED: F │
│ VENDOR: SDF1234 COMMENT: Only red ones available│
│ NAME: JOE MORGAN, INC │
│ ATTN: SUE │
│ ADDR1: PO BOX 234 │
│ ADDR2: SUITE 34 │
│ CITY: WINTER PARK │
│ STATE: FL │
│ ZIP: 23455-6787 │
│ PHONE: 923-430-5555 │
│ DATE: 11/26/89 │
│ ETA: 12/21/89 │
│ SUBTOTAL: 3.00 │
│ TAXES: 0.00 │
│ ADJUST: 3452.00 │
│ FREIGHT: 0.00 │
│ TERMS: NET 10 │
│ SHIPPER: FLORIDA FREIGHT │
│ BY: SUE MORGAN │
│ OPEN: T │
│ CONTROL: 339-39DIG │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
■ BROWSE PURCHASE ORDER DETAIL LINE ITEMS
You can view the detail purchase records by pressing the F3 key. Note
that what is displayed is the purchase order detail line items (lower &
center of screen). Like all the other browse screens, the other fields in
the record are accessed by using the left/right/up/down arrow keys.
DAYO Inventory, TJS LAB Page: 38
DAYO INVENTORY V1.3, TJS LAB PURCHASE ORDERS┌───[December 1989]──┐
┌──────────────────────────────────────────────────────┐│S M T W T F S │
│ PO: 102 Open: N ETA: 12/13/89 │├────────────────────┤
│ Vendor: SDF1020 Subtotal: 1762.34 ││ 1 2│
│ Name: THE RED BARN STORES INC ││ 3 4 5 6 7 8 9│
│ Addr1: 2030 LANCASTER STREET ││10 11 12 13 14 15 16│
│ City/State: WINTER PARK, FL ││17 18 19 20 21 22 23│
│ Zip: 23444-3335 Telephone: 893-494-5555 ││24 25 26 27 28 29 30│
│ ETA: 11/26/89 Control: 2939-0PP3 ││31 │
└───────────────────[ PURCHASE ORDERS DATABASE BROWSE ]┘└────────────────────┘
PO VENDOR ITEM DESC
────────────╥────────────╥──────────────╥────────────────────────────────────
102 ║ SDF1020 ║ 10101 ║ LARGE AND VERY PRETTY JAR
102 ║ SDF1020 ║ 10244 ║ HILLBILLY PURTY JAR
102 ║ SDF1020 ║ 39302 ║ HILLBILLY PURTY UGLY JAR
102 ║ SDF1020 ║ 03933 ║ LARGE UGLY JAR
103 ║ SDF1030 ║ 83933 ║ DEFENDER CUP
103 ║ SDF1030 ║ 98399 ║ COP CUP
104 ║ 19239 ║ 83773 ║ A CUP
105 ║ 19293 ║ 73595 ║ CUP
106 ║ 124002 ║ 39393 ║ NEW SLAVE
106 ║ 124002 ║ 33432 ║ YELLOW ROSES OF ALABAMA
Esc (Exit) F1 (Help) F2 (Edit) F3 (Add From Inventory)
Ctrl N (Add) Ctrl U (Delete)
While in the browse screen of the purchase order detail line items, you
can edit the existing detail records while in the browse mode or by pressing
F2. Note that the edit function (F2) can be turned off for this browse screen
by selecting 'N' to the 'Allow Browse Edit' option in the Configuration
module.
Additional detail line items can be added to an existing purchase order
by pressing Ctrl N, or the F3 key. Note this 'ADD' option is only valid if
you have not yet mailed the purchase order.
The best method of adding another item to an existing purchase order is
to press the F3 key. A window will appear allowing you to select/browse
through the inventory file to find the item(s) you wish to add. To add an
item, press Enter/Return while the cursor/highlight is upon that item line.
┌────────[ Select an Item to be added to this Purchase Order ]─────────┐
│ ITEM VENDITEM DESC │
│──────────────────╥──────────────╥────────────────────────────────────│
│ 1104 ║ SDF1104 ║ LARGE BOTTLE SIZE: 104 │
│ 1105 ║ SDF1105 ║ LARGE BOTTLE SIZE: 105 │
│ 1106 ║ SDF1106 ║ LARGE BOTTLE SIZE: 106 │
│ 1107 ║ SDF1107 ║ LARGE BOTTLE SIZE: 107 │
│ 1108 ║ SDF1108 ║ LARGE BOTTLE SIZE: 108 │
│ 1109 ║ SDF1109 ║ LARGE BOTTLE SIZE: 109 │
│ 1011 ║ SDF1011 ║ LARGE BOTTLE SIZE: 11 │
│ 1110 ║ SDF1110 ║ LARGE BOTTLE SIZE: 110 │
└──────────────────────────────────────────────────────────────────────┘
Esc (Abort/Exit) Enter (Add Highlighted Item) F5/F6/F7/F8/F9 (Find)
DAYO Inventory, TJS LAB Page: 39
You can also add an item by pressing Ctrl N. This option should only be
used if the item does not exist in the inventory file... You will have to
type in the information.
┌──────────────────────────────────────────────────────────┐
│ Item: NEW ITEM │
│ VendItem: SADSIGHT │
│ Description: LARGE UGLY JAR │
│ Cost: 12 │
│ Type: 2 │
│ Class: 1 │
│ Taxable: Y │
│ │
│ Enter Qty: 1 │
└──────────────────────────────────────────────────────────┘
Press Esc from the purchase order detail line item browse screen to
return to the main/header record browse screen for purchase orders.
■ PRINT PURCHASE ORDER
From the purchase order header record browse screen, you can press F4 to
print the purchase order. Ready your printer and press Enter/Return when
ready to start printing. Press Esc to abort.
┌────────────────────────────────────────────────────────────────────────────┐
│ Ready your Standard printer, then Press Enter to Start Printing... │
│ Press Esc now to abort... │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
■ EXAMPLE OF A PURCHASE ORDER (next page)
The standard and a laser format are the only two purchase order formats
available. The default is the standard format (next page).
DAYO Inventory, TJS LAB Page: 40
Purchase Order: 433 Page 1
Control: 890-ABC Date of PO: 11/28/89
Date Printed: 12/04/89
00:24:16
YOUR COMPANY, INC
ATTN: Purchasing/Inventory
P.O. BOX 5555
ANYCITY, XX 55555-5555
800-555-5555
Serviced by: SALLY MORGAN
-----------------------------------------------------------------------------
Vendor: 1
To:
THE RED BARN STORE
Terms: COD
SUITE 2344 Shipper: DELIVERY
2344 EASTER LANE ETA: 11/29/89
WINTER PARK, FL 23434
293-234-3444
Comments:
-----------------------------------------------------------------------------
ITEM DESCRIPTION QTY COST EXTENDED
------------ ------------------------------ ------- ---------- ----------
838902 A RATHER MEDIUM SIZE JAR 10 10.00 100.00
834562 A RATHER LARGE SIZE JAR 10 10.00 100.00
833452 A RATHER SMALL SIZE JAR 10 10.00 100.00
838453 A RATHER TINY SIZE JAR 10 10.10 101.00
835402 A RATHER MICROSCOPIC JAR 10 10.00 100.00
836565 A RATHER INVISIBLE JAR 10 10.00 100.00
*** Nothing Follows ***
--------------------------------------------------------------------------
Special Instructions Sales Total: 601.00
Adjustments: 0.00
Freight/Other: 30.00
Subtotal: 631.00
Tax: 0.00
Total: 631.00
----------------------------
x
DAYO Inventory, TJS LAB Page: 41
TJS LAB will customize your purchase order forms to almost any
specification, or simply to print upon a pre-printed form of your choosing.
See the section on contract programming/customization (near the end of this
document).
■ ADD/CREATE A NEW PURCHASE ORDER
Press Ctrl N at the first browse screen for purchase orders (header
records). The display window at the top left of the screen will become the
data entry screen for the header/vendor information:
┌─[ Add New Purchase Order ──────────────────────────────┐
│ Vendor: NEW VENDOR │
│ Name: HAPPY CLOWN STORES │
│ Addr1: PO BOX 234 │
│ Addr2: │
│ City/State: SUMTER SC │
│ Zip: 234433 Telephone: │
│ ETA: 12/05/89 │
└─────────────────────[ PURCHASE ORDERS DATABASE BROWSE ]┘
Note that if the vendor code is found in the vendor database
(VENDORS.DBF), the rest of the purchase order header record will be
automatically entered. Otherwise you will need to enter in all of the
vendors data! After the data is completed, press Enter/Return on the last
field (ETA), or press PgDn/PgUp. If the vendor did not already exist in the
vendor file, you will be prompted to add it:
┌────────────────────────────────────────────────────────────────────────────┐
│ Vendor: NEW VENDOR did not exist in then VENDORS.DBF! Add? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
Deleting a purchase order is accomplished by pressing Ctrl U on the
highlighted purchase order. This action will delete the detail for that
purchase order as well, so BE CAREFUL!
■ RESET THE PURCHASE ORDER SUBTOTAL
Pressing Ctrl F1 will cause this application to 'clean out', and
recalculate the SUBTOTAL field in the purchase order header record. This
option is mandatory whenever you add another item to an existing purchase
order! On the other hand, it should not be used if any of the product has
already been received!
DAYO Inventory, TJS LAB Page: 42
Viewing additional vendor information for the highlighted purchase order,
can be accomplished by pressing Ctrl F2.
┌───────────────────────────────────────┐
│ Vendor: NEW VENDOR │
│ HAPPY CLOWN STORES │
│ PO BOX 234 │
│ │
│ SUMTER, DSC 234433 │
│ Date: 12/05/89 Last Used: / / │
│ Type: Class: │
└───────────────────────────────────────┘
While in the browse screen for purchase orders (header records), you
can search/find a purchase order by one of three indexes, PO, NAME, and the
VENDOR. Press F5, F6, or F6 to bring up a prompt asking you to enter in
the PO or character string you wish to find. Note that you only need to
type in the left/first characters of the NAME and VENDOR as required. The
search will highlight the first record that matches the character string
you entered...
Example of finding/searching for a purchase order, based on the PO:
┌─────────────────────────────────────────────────────────────┐
│ Enter PO: 123 │
└───────────────────────────────────────────────────TJS LAB───┘
Example of finding/searching for a PURCHASE order, based on the vendor
NAME:
┌─────────────────────────────────────────────────────────────┐
│ Enter NAME: TOM │
└───────────────────────────────────────────────────TJS LAB───┘
Example of finding a PURCHASE order, based on the VENDOR code:
┌─────────────────────────────────────────────────────────────┐
│ Enter VENDOR: SDF │
└───────────────────────────────────────────────────TJS LAB───┘
DAYO Inventory, TJS LAB Page: 43
■ REPORTS
DAYO Inventory comes with 15 report options. These reports are accessed
in the REPORTS module (off the Main Menu):
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ Inventory │
│ Adjustments With Data Range │
│ Expanded With Total Warehouse Qty │
│ Available Only Items with Qty │
│ Warehouse By Warehouse By Item │
│ ReOrder Based On the STOCKLEVEL Field │
│ Movement Sales as Recorded in PTDSOLD │
│ Tags Price/Label │
│ Purchase Orders │
│ Header Open/Closed/Both │
│ Detail Open/Closed/Both │
│ Vendor │
│ Standard Complete Vendor Record │
│ Labels Vendor Mailing Labels │
│ Graph Top 10 Vendors │
│ Receiving │
│ Standard Complete Receiving Record │
│ Database Status Summary of Records and Bytes │
│ Config Status Configuration Status Settings │
└────────────────────────────────────────────────────────┘
Esc (Exit) Enter/Return (Select Report Option)══════
Two of these reports are actually labels (Inventory Tags and Vendor
Address Labels).
The Graph report option is an on-screen graph of your top ten vendors.
Note that you can only print this to the printer by doing a 'Print Screen'.
The Database and the Config Status reports are 80 wide column reports.
The remaining reports require a wide carriage printer, or small print. They
range in column width from 90 to 131 characters.
Most of the reports can be printed to the printer or a file.
Headings can be added to the reports. These headings will default to your
company name (as defined in the Configuration module).
Date ranges are available on some of the reports (Adjustments, PO header,
PO detail, and the Receiving reports).
DAYO Inventory, TJS LAB Page: 44
■ INVENTORY ADJUSTMENTS REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ This report prints out all recorded inventory │
│ adjustments for a given date range. │
│ The Report Form Name is INVADJ.FRM and reports │
│ the following fields (from the INVADJ.DBF): │
│ ITEM VENDITEM QTY │
│ COST PRICE RETAIL │
│ DOLLARS REASON DATE │
│ │
│ Enter Heading: TJS LAB │
│ │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ │
│ Enter File Name: ADJUST.TXT │
│ │
│ │
│ Start Date: 11/04/89 Ending Date: 12/04/89 │
│ │
└────────────────────────────────────────────────────────┘
■ EXPANDED INVENTORY REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Default Expanded Inventory Report (EXPANDED.FRM) │
│ contains the following fields/variables: │
│ ITEM COST │
│ DESC RETAIL │
│ ONHAND PRICE │
│ ONORDER TYPE │
│ VENDITEM CLASS │
│ VENDOR │
│ │
│ Select the Index -> ITEM (ITEM) │
│ DESCRIPTION (DESC) │
│ VENDOR CODE (VENDOR) │
│ VENDOR ITEM (VENDITEM) │
│ TYPE (TYPE) │
│ Enter Heading: EXPANDED REPORT │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ Enter File Name: EXPANDED.TXT │
└────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 45
■ AVAILABLE INVENTORY REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Available Report only prints items with an ONHAND │
│ not equal to zero. Otherwise the same as the Expanded. │
│ ITEM COST │
│ DESC RETAIL │
│ ONHAND PRICE │
│ ONORDER TYPE │
│ VENDITEM CLASS │
│ VENDOR │
│ │
│ Select the Index -> ITEM (ITEM) │
│ DESCRIPTION (DESC) │
│ VENDOR CODE (VENDOR) │
│ VENDOR ITEM (VENDITEM) │
│ TYPE (TYPE) │
│ Enter Heading: AVAILABLE REPORT │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ Enter File Name: AVAILABLE.TXT │
└────────────────────────────────────────────────────────┘
■ INVENTORY WAREHOUSE REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Warehouse Report is used to report all quantities │
│ in the databases: INV.DBF & WAREHOUS.DBF │
│ │
│ The following fields/variables are contained in the │
│ Default Warehouse Report Form (WAREHOUS.FRM): │
│ ITEM LOC1 LOC5 │
│ VENDITEM LOC2 LOC6 │
│ DESC LOC3 LOC7 │
│ ONHAND LOC4 TOTAL │
│ Select the Index -> ITEM (ITEM) │
│ DESCRIPTION (DESC) │
│ VENDOR CODE (VENDOR) │
│ VENDOR ITEM (VENDITEM) │
│ TYPE (TYPE) │
│ Enter Heading: TJS LAB │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ Enter File Name: WAREHOUS.TXT │
└────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 46
■ INVENTORY REORDER REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The ReOrder Report is used to alert you to shortages │
│ in the inventory database (INV.DBF). │
│ This report can be used as an Excess Report. │
│ The following fields/variables are contained in the │
│ ReOrder Report Form (REORDER.FRM): │
│ ITEM ONORDER EXTENDED COST │
│ VENDITEM STOCKLEVEL │
│ DESC REORDER │
│ ONHAND COST │
│ Select the Index -> ITEM (ITEM) │
│ DESCRIPTION (DESC) │
│ VENDOR CODE (VENDOR) │
│ VENDOR ITEM (VENDITEM) │
│ TYPE (TYPE) │
│ Enter Heading: TJS LAB │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ Enter File Name: REORDER.TXT │
│ Include Negative ReOrder Quantities? (Y/N) │
└────────────────────────────────────────────────────────┘
■ INVENTORY MOVEMENT REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Movement Report tells you what items are selling/ │
│ moving in the inventory database (INV.DBF). │
│ Requires input of all sales (for each Item), into the │
│ SOLDPTD field, or the use of DAYO_POS. │
│ The following fields/variables are contained in the │
│ Movement Report Form (MOVEMENT.FRM): │
│ ITEM COST SOLDPTD │
│ VENDITEM PRICE SOLDYTD │
│ DESC ONHAND │
│ VENDOR ONORDER │
│ Select the Index -> ITEM (ITEM) │
│ DESCRIPTION (DESC) │
│ VENDOR CODE (VENDOR) │
│ VENDOR ITEM (VENDITEM) │
│ TYPE (TYPE) │
│ Enter Heading: TJS LAB │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ Enter File Name: MOVEMENT.TXT │
│ Include Zero SOLDPTD Items? (Y/N) │
└────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 47
■ INVENTORY TAGS
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The TAGS Report Option is actually a method of printing│
│ inventory tags/labels/price tags. │
│ The Inventory Tag is the standard size of 3.5x15/16, │
│ 10 Pitch, 6LPI, and contains the following fields: │
│ ITEM VENDITEM DESC PRICE │
│ │
│ ┌──────────────────────────────┐ │
│ │1002 SDF1002 │ │
│ │ │ │
│ │LARGE BOTTLE SIZE: 2 │ │
│ │ │ │
│ │ 492.50 │ │
│ └──────────────────────────────┘ │
│ ITEM │
│ Select Item -> 1002 │
│ 1003 │
│ 1004 │
│ 1005 │
└────────────────────────────────────────────────────────┘
Esc (Exit) Enter/Return (Print) F5/F6/F7/F8 (Find)
■ PURCHASE ORDER HEADER REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Purchase Order (PO) Header Report lists all Open │
│ and/or Closed POH.DBF records. │
│ │
│ The name of the PO Header Report Form is POH.FRM. │
│ │
│ Select the Index -> PURCHASE ORDER (PO) │
│ VENDOR NAME (NAME) │
│ VENDOR CODE (VENDOR) │
│ │
│ Enter Heading: TJS LAB │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ Enter File Name: POHEADER.TXT │
│ Select the Option ->Open POs │
│ Closed POs │
│ All POs │
│ Start Date: 12/05/84 Ending Date: 12/04/89 │
└────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 48
■ PURCHASE ORDER DETAIL REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Purchase Order (PO) Detail Report lists all Open │
│ and/or Closed POD.DBF records. │
│ │
│ The name of the PO Detail Report Form is POD.FRM. │
│ │
│ Select the Index -> PURCHASE ORDER (PO) │
│ ITEM (ITEM) │
│ VENDOR CODE (VENDOR) │
│ VENDOR ITEM (VENDITEM) │
│ Enter Heading: TJS LAB │
│ │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ │
│ Enter File Name: PODETAIL.TXT │
│ │
│ Select the Option ->Open POs (Received <> Ordered) │
│ Closed POs (Received = Ordered) │
│ All POs │
│ Start Date: 12/05/84 Ending Date: 12/04/89 │
└────────────────────────────────────────────────────────┘
■ VENDORS REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Vendors Report is a printout of your Vendors.dbf. │
│ │
│ The name of the Vendors Report Form is VENDORS.FRM. │
│ │
│ │
│ Select the Index -> VENDOR CODE (VENDOR) │
│ VENDOR NAME (NAME) │
│ │
│ │
│ Enter Heading: TJS LAB │
│ │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ │
│ Enter File Name: VENDORS.TXT │
│ │
└────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 49
■ VENDORS ADDRESS LABELS
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ Use this option to print Vendor address labels out. │
│ │
│ The Address Label is the standard size of 3.5x15/16, │
│ 10 Pitch, 6LPI, and contains the following fields: │
│ NAME ADDR1 ADDR2 CITY STATE ZIP │
│ │
│ ┌──────────────────────────────┐ │
│ │INTERNATIONAL IROQERS │ │
│ │PO BOX 1234 │ │
│ │4409 LINCOLN HEIGHTS │ │
│ │POMEROY, OH │ │
│ │38303 │ │
│ └──────────────────────────────┘ │
│ │
│ VENDOR │
│ Select Vendor -> IRQ-444 │
│ SDF │
│ SDF1000 │
│ VEN-10 │
└────────────────────────────────────────────────────────┘
Esc (Exit) Enter/Return (Print) F5/F6 (Find)
DAYO Inventory, TJS LAB Page: 50
■ GRAPH - TOP 10 VENDORS
This graph is drawn upon the screen after summing up two fields in the
vendors database (VENDORS.DBF). The fields are OPEN_PURC and the RECV_PURC.
The DAYO automatically adjusts these fields when creating purchase orders,
and receiving items into inventory. If you use DAYO Inventory as it was
designed, this graph will be accurate...
The first screen displays the progress of the summing of the two key
fields. The duration of this process is dependent on the number of vendors
you have, and the type of CPU you possess.
Date: 12/04/89
╔═════════════════════[ TOP 10 VENDORS GRAPH - TJS LAB ]═════════════════════╗
║ % ║
║ The Top 10 Vendors Report is a graph of the 10 Vendors that ║
║ you have purchased from the most. ║
║ ║
║ Standby While I Compute the Statistics... ║
║ ║
║ Total Received: 15546.00 Total Open (Not Received): 352.00 ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║ ║
║▓ $ ║
║░ $ ║
╚══════[ ██ -> Total ▓▓ -> Total Receipts ░░ -> Amount of Open POs ]═════╝
[ % Depicts the total of RECEIPTS + OPEN POs for that Vendor ]
DAYO Inventory, TJS LAB Page: 51
The screen 'paints' the finished graph onto the screen along with a
message at the bottom of the screen (to exit). Wait a few seconds and the
message will be replaced with the rest of the graph's legend. At this point,
a print out can be produced by doing a 'Print Screen'.
Date: 12/04/89 █ 68015.80 ▒ 37348.00 ░ 30667.80
╔═════════════════════[ TOP 10 VENDORS GRAPH - TJS LAB ]═════════════════════╗
║ % 14.4 9.0 10.0 10.7 4.7 8.5 3.5 1.0 8.1 6.3 ║
║ ██ ║
║ ██▒▒ ║
║ ██▒▒ ║
║ ██▒▒ ║
║ ██▒▒ ║
║ ██▒▒ ██ ║
║ ██▒▒ ██ ██ ║
║ ██▒▒ ██▒▒ ██▒▒ ██ ██ ║
║ ██▒▒ ██▒▒ ██▒▒ ██ ██ ██ ║
║ ██▒▒ ██▒▒ ██▒▒ ██ ██ ██ ░░ ║
║ ██▒▒ ██▒▒ ██▒▒ ██ ██ ██ ░░ ██ ║
║ ██V▒ ██▒▒ ██▒▒ ██▒▒░░ V ██ ██V ░░ ██ ║
║ ██V▒ ██V▒ ██V▒ ██▒▒░░ ██V ██V ░░ V ██V ░░ ██V ░░ ║
║ ██E▒ ██V▒ ██V▒ ██▒▒░░ ██E▒ ██V▒░░ ██V▒ ██E ░░ ██V ░░ ║
║ ██N▒ ██E▒ ██E▒ ██S▒░░ ██N▒ ██E▒░░ ██E▒ ██N ░░ ██E ░░ ║
║ ██-▒ ██N▒ ██N▒ ██S▒░░ ██-▒ ██N▒░░ ██N▒ ▒▒ ██- ░░ ██N ░░ ║
║ ██1▒ ██-▒ ██-▒░░ ██D▒░░ ██1▒░░ ██-▒░░ ██-▒ ██1▒ ██1▒░░ ██-▒░░ ║
║ ██7▒░░ ██8▒░░ ██9▒░░ ██F▒░░ ██5▒░░ ██4▒░░ ██5▒░░ ██1▒░░ ██4▒░░ ██7▒░░ ║
║▓ $ 10K 6K 6K 3K 2K 2K 2K 1K 865 856 ║
║░ $ 96 256 930 4K 777 3K 14 -1K 5K 3K ║
╚══════[ ██ -> Total ▓▓ -> Total Receipts ░░ -> Amount of Open POs ]═════╝
[ % Depicts the total of RECEIPTS + OPEN POs for that Vendor ]
DAYO Inventory, TJS LAB Page: 52
■ RECEIVING REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Receiving Report is a printout of your Receivers; │
│ all receipts of your Items. │
│ │
│ The name of the Receiving Report Form is REC.FRM. │
│ │
│ Select the Index -> RECEIVER (KEY │
│ PURCHASE ORDER (PO) │
│ ITEM (ITEM) │
│ VENDOR ITEM (VENDITEM) │
│ Enter Heading: TJS LAB │
│ │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ │
│ Enter File Name: REC.TXT │
│ │
│ │
│ Start Date: 12/05/84 Ending Date: 12/04/89 │
│ │
│ │
└────────────────────────────────────────────────────────┘
■ DAYO DATABASE SUMMARY REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Database Summary Report lists the DAYO INVENTORY │
│ databases with their current fields, sizes and number │
│ of records. Index files included. Not a Report Form. │
│ │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ │
│ │
│ │
│ │
│ │
│ │
│ │
│ │
│ Enter File Name: DATABASE.TXT │
│ │
│ │
└────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 53
■ DAYO CONFIGURATION SETTINGS REPORT
┌────────────────────────────────────────────────────────┐
│ DAYO INVENTORY REPORTS │
│ The Configuration Status Settings Report lists all of │
│ configuration settings (found in file DAYOINV.CFG). │
│ This is Not a Report Form. │
│ │
│ Send Output to Printer? (Y/N) ( No -> To File) │
│ │
│ │
│ │
│ │
│ │
│ │
│ │
│ Enter File Name: CONFIG.TXT │
│ │
│ │
└────────────────────────────────────────────────────────┘
****
Note that other reports can be created using dBase III+/IV as well as
other compatible report writers. The MISC routines even has the LIST function
for the creation of simple lists/reports...
DAYO Inventory, TJS LAB Page: 54
■ PRINTER DRIVER (SETUP)
This routine was added to preclude you from having to get out of your
seat to change the printer settings.
The most important printer selections (ie: font size, lines per inch,
orientation, ...) are made easy to evoke.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║
║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║
║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║
║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║
║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║
║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║
║ ║
║ Select Option -> Eject ║
║ Line feed ║
║ Normal Size ║
║ Use this routine to set your Small/Condensed ║
║ printer up with one or more Bold On ║
║ of the setup strings and Bold Off ║
║ commands listed to the right. 6 Lines per Inch ║
║ 8 Lines per Inch ║
║ Select the 'Change Printer Print Landscape (Laser Only) ║
║ Default' option to change Print Portrait (Laser Only) ║
║ printer types. Reset Printer ║
║ Current printer is set to: Print Special String 1 ║
║ Okidata Print Special String 2 ║
║ Print Special String 3 ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit)
■ PRINTER DRIVER OPTIONS
There are 18 printer driver options to select from. The last option is
to set the default printer, and the next to last is a 'SHELL' function that
runs a DOS command or program. The remainder are strings/codes that are sent
to the printer.
Eject Print Portrait (Laser Only)
Line feed Reset Printer
Normal Size Print Special String 1
Small/Condensed Print Special String 2
Bold On Print Special String 3
Bold Off Print Special String 4
6 Lines per Inch Print Special String 5
8 Lines per Inch Run DOS Command/Program
Print Landscape (Laser Only) Change Default Printer
DAYO Inventory, TJS LAB Page: 55
■ CHANGE DEFAULT PRINTER
The last option is to change/set the default printer. This printer
driver routine comes with 4 default printer types, Epson, HP Laser, Star,
and Okidata.
You can add (Ctrl N) as many as you want.
╔════════════════════════════════════════════════════════════════════════════╗
║ █▄██░█▄██░███░█░ █░█████░███░█▄██░ █▄██▄ █▄██░███░█░ █░███░█▄██░ ║
║ █░ █░█░ █░ █░ ██░ █░ █░ █░ █░ █░ █░ █░█░ █░ █░ █░ █░█░ █░ █░ ║
║ █▀██░████░ █░ ███░█░ █░ ██░ ████░ █░ █░████░ █░ █▄ ▄█░██ ████░ ║
║ █░ █░█░ █░ █░███░ █░ █░ █░█░ █░ █░█░█░ █░ █░█░ █░ █░█░ ║
║ █░ █░▀█░ █░ █░ ██░ █░ █░ █░▀█░ █░ █░█░▀█░ █░ █▄█░ █░ █░▀█░ ║
║ █░ █░ █░███░█░ █░ █░ ███░█░ █░ █▀██▀ █░ █░███░ █░ ███░█░ █░ ║
╟────────────────────────────────────────────────────────────────────────────╢
║ Current Default Printer is set to: Okidata ║
╟────────────────────────────────────────────────────────────────────────────╢
║ NAME LINEFEED ║
║─────────────────────────────────────╥──────────────────────────────────────║
║ Epson & Compatibles ║ CHR(10) ║
║ HP Laser & Compatibles ║ CHR(10) ║
║ Star Micro Gemini ║ CHR(10) ║
║ Okidata ║ CHR(10) ║
║ ║ ║
║ ║ ║
║ ║ ║
║ ║ ║
║ ║ ║
╚════════════════════════════════════════════════════════════════════════════╝
Esc (Exit) Enter/Return (Make Default) F2 (Edit) Ctrl N (Add)
1/4
DAYO Inventory, TJS LAB Page: 56
■ FULL SCREEN EDIT - F2
When entering the printer codes, the string must be in the valid format
or it will not be printed later when requested...
┌───────────[ EDIT PRINTER DRIVER SETUP CODES - FULL SCREEN EDIT ]───────────┐
│ NAME: Epson & Compatibles │
│ LINEFEED: CHR(10) │
│ NORMAL: CHR(27)+CHR(18) │
│ SMALL: CHR(27)+CHR(15) │
│ BOLDON: CHR(27)+CHR(69) │
│ BOLDOFF: CHR(27)+CHR(70) │
│ _6LPI: CHR(27)+CHR(50) │
│ _8LPI: CHR(27)+CHR(48) │
│ PORTRAIT: │
│ LANDSCAPE: │
│ RESET: CHR(27)+CHR(64) │
│ SPEC_STR1: │
│ SPEC_STR2: │
│ SPEC_STR3: │
│ SPEC_STR4: │
│ SPEC_STR5: │
│ RUN_CMD: │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
Press Esc to Abort, PgUp/PgDn to Save and Exit
■ PRINTER DRIVER DATABASE FIELD DEFINITIONS
NAME - Name of printer. Type in anything you wish here
LINEFEED - Code to advance printer one line
NORMAL - Normal font/character size
SMALL - Small font/character size
BOLDON - Bold/Emphasized
BOLDOFF - Bold/Emphasized off
_6LPI - Code to set printer to print 6 lines per inch
_8LPI - Code to set printer to print 8 lines per inch
PORTRAIT - Code to set lazer printer to print upright (normal)
LANDSCAPE - Code to set lazer printer to print sideways
RESET - Reset printer code
SPEC_STR1 - Any special printer string, ie: print double, skip perforation,
SPEC_STR2 - print very tiny, ...
SPEC_STR3 - "
SPEC_STR4 - "
SPEC_STR5 - "
RUN_CMD - DOS command or program, ie: CAPTURE p0 nff,SPOOL ON, ...
DAYO Inventory, TJS LAB Page: 57
■ CONFIGURATION
The configurations settings (20+), are all accessed from within the
CONFIGURATION menu (option 6 from the main menu).
DAYO INVENTORY V1.3, TJS LAB CONFIG ┌────[April 1990]────┐
╔════════════════════════╗ │S M T W T F S │
║ CONFIGURATION ║ ├────────────────────┤
╟────────────────────────╢ ████▄ ▄█▄ █░ █░ ▄██▄ │ 1 2 3 4 5 6 7│
║Company Name ║ █░ █░ █░█░ █░ █░ █░ █░ │ 8 9 10 11 12 13 14│
║Address ║ █░ █░ █░█░ ▀█░██ █░ █░ │15 16 17 18 19 20 21│
║Telephone ║ █░ █░ █▀▀▀█░ ▀█▀ █░ █░ │22 23 24 25 26 27 28│
║Standard Sales Tax ║ █░ █░ █░ █░ █░ █░ █░ │29 30 │
║Last Purchase Order # ║ ████▀ █░ █░ █░ ▀██▀ │ │
║Print Receivers ║ └────────────────────┘
║Last Receiver Number ║ ╓────────────────────────────────────────────────╖
║Print Inventory Tags ║ ║ DAYO INVENTORY STATISTICS ║
║Report Printer Type ║ ╟────────────────────────────────────────────────╢
║Report Printer Port ║ ║ DATABASE NAME RECORDS SIZE ║
║PO Printer Type ║ ╟────────────────────────────────────────────────╢
║PO Printer Port ║ ║ INV.DBF Inventory 4 1K ║
║Receiver Printer Port ║ ║ POH.DBF PO Header 22 9K ║
║Inventory Tags Port ║ ║ POD.DBF PO Detail 38 5K ║
║Auto Daily Indexing ║ ║ VENDORS.DBF Vendors 14 7K ║
║Visual Indexing ║ ║ REC.DBF Receiving 106 14K ║
║Allow Browse Editing ║ ║ INVADJ.DBF Adjustments 11 2K ║
║Color ║ ║ WAREHOUS.DBF Warehouse Qty 3 1K ║
╟────────────────────────╢ ║ WARENAME.DBF Warehouse Names 7 1K ║
║ Select Option ║ ╚════════════════════════════════════════════════╝
╚════════════════════════╝
■ CONFIGURATION LISTING
Company Name PO Printer Port
Address Receiver Printer Port
Telephone Inventory Tags Port
Standard Sales Tax Post Receiver Cost
Last Purchase Order # Auto Daily Indexing
Print Receivers Visual Indexing
Last Receiver Number Allow Browse Editing
Print Inventory Tags Display Warehouses
Report Printer Type Current Directory
Report Printer Port Color
PO Printer Type High Intensity
Close & Delete POs Print Venditem on PO
DAYO Inventory, TJS LAB Page: 58
■ COMPANY NAME
Enter your company name, address, and telephone number as you want it
printed onto the reports and purchase orders.
┌──────────────────────────────[ COMPANY NAME ]──────────────────────────────┐
│ Enter Your Company Name: TJS LAB │
└────────────────────────────────────────────────────────────────────────────┘
■ COMPANY ADDRESS
┌────────────────────────────[ COMPANY ADDRESS ]─────────────────────────────┐
│ Address Line 1: Attn: Purchasing/Inventory │
│ Address Line 2: P.O. BOX 555555 │
│ City, State ZIP: ANYCITY, XX 32858-5366 │
└────────────────────────────────────────────────────────────────────────────┘
■ COMPANY TELEPHONE
┌───────────────────────────[ COMPANY TELEPHONE ]────────────────────────────┐
│ Enter Your Company Telephone: 800-555-5555 │
└────────────────────────────────────────────────────────────────────────────┘
■ STANDARD SALES TAX
The sales tax (if not zero) is used in the computation of taxes when
creating purchase orders. The default is 6% (as in most of Florida).
┌───────────────────────────[ STANDARD SALES TAX ]───────────────────────────┐
│ Enter Standard Sales Tax Rate (ie: .060): .060 │
└────────────────────────────────────────────────────────────────────────────┘
■ LAST PURCHASE ORDER NUMBER
The Last Purchase Order Number is the last PO that has been printed. If
this is the initial startup, the next purchase order will be '1' (the
default).
┌───────────────────────[ LAST PURCHASE ORDER NUMBER ]───────────────────────┐
│ The next Purchase Order will have the value of the following, plus 1. │
│ │
│ Enter Last Purchase Order Number: 0 │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 59
■ PRINT RECEIVERS/KEY RECS
Select 'Y' at the prompt for Print Key Recs/Receivers if you decide to
print a record of receiving items/purchase orders. If set to 'Y', Receivers
will be automatically printed on receiving items into inventory via the
DAYO Receiving Module.
┌────────────────────────[ PRINT RECEIVERS/KEY RECS ]────────────────────────┐
│ If you desire to print a report for everything you receive into your │
│ inventory at the time of receipt, then select Y (YES). Note, you may │
│ have limited printer resources, and may wish to print tags instead... │
│ │
│ Do you wish to print Receivers? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ LAST RECEIVER NUMBER
The Last Key/Receiver Number is initially set at '0' (the 1st Receiver
will be numbered at '1').
┌──────────────────────────[ LAST RECEIVER NUMBER ]──────────────────────────┐
│ The next Receiver Number will have the value of the following, plus 1. │
│ │
│ Enter Last Receiver Number: 0 │
└────────────────────────────────────────────────────────────────────────────┘
■ PRINT INVENTORY TAGS
Select 'Y' if you want to print Inventory Tags/price labels out at
receiving time.
┌──────────────────────────[ PRINT INVENTORY TAGS ]──────────────────────────┐
│ If you desire to print a inventory tags/labels for everything you │
│ receive into your inventory at the time of receipt, then select Y. │
│ Note, you may have limited printer resources, and may wish to print │
│ Receivers/Key Recs instead. │
│ │
│ Do you wish to print Inventory Tags? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 60
■ REPORT PRINTER TYPE
The Report Printer Type is the type of printer that prints your routine
reports and labels. DAYO Inventory support 2 types, Epson (tm) and
Hewlett Packard LaserJet (tm). Labels can print onto the HP Laser, but were
designed to be printed onto an Epson compatible, tractor printer. Most of
the reports are simple (use a dBase (tm) compatible Report Form), and will
work with most printers. The real benefit of the HP Laser is in the
printing of purchase orders. The Laser Purchase Order is much prettier...
┌──────────────────────────[ REPORT PRINTER TYPE ]───────────────────────────┐
│ Routine reports are printed according to this selection. │
│ The STANDARD printer type is a Epson/IBM Proprinter compatible printer. │
│ The LASER printer type is a Hewlett Packard Laser compatible printer. │
│ Special Laser codes are sent to the LASER option. │
│ │
│ Enter Your Report Printer Type -> STANDARD │
│ LASER │
└────────────────────────────────────────────────────────────────────────────┘
■ REPORT PRINTER PORT
The Report Printer Port is by default number '1' -> LPT1. If you have,
or should get another parallel printer port, you will be able to print (for
example), reports on one printer, purchase orders on another. If you have
a multiuser system/Network (ie: Novell), those systems can create and take
care of printing to multiple printers.
┌──────────────────────────[ REPORT PRINTER PORT ]───────────────────────────┐
│ Enter Your Report Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ PURCHASE ORDER PRINTER TYPE
If you have an Hewlett Packard Laser printer, select the 'HP' type for
the Purchase Orders. The laser purchase order will be a custom form...
The 'ST' type purchase order is the standard, and requires 8.5 x 11 inch
paper, with the printer set to print at 10 pitch (standard size characters),
and with a spacing of 6 line per inch (6 LPI).
┌──────────────────────[ PURCHASE ORDER PRINTER TYPE ]───────────────────────┐
│ Purchase Orders are printed according to this selection. │
│ The STANDARD PO printer type is a Epson/IBM Proprinter compatible. │
│ The LASER printer type is a Hewlett Packard Laser compatible. │
│ Special Laser codes are sent to the LASER option. │
│ │
│ Enter Your PO Report Printer Type -> STANDARD │
│ LASER │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 61
■ PURCHASE ORDER PRINTER PORT
Select the printer port that your purchase orders will be printing from.
The default is 1, LPT1.
┌──────────────────────[ PURCHASE ORDER PRINTER PORT ]───────────────────────┐
│ Enter Your PO Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ RECEIVER PRINTER PORT
The Key/Receiver Printer Port defaults to '1', LPT1, but can be changed.
Be sure that this port does not conflict with the Inventory Tags Port...
┌─────────────────────────[ RECEIVER PRINTER PORT ]──────────────────────────┐
│ Enter Your Receiver Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ INVENTORY TAGS/LABELS PRINTER PORT
Inventory Tags Port is by default set to '1', but will not print if the
port is the same as the Receiver port. The idea solution would be to print
receivers out on one printer/port, and tags out on another.
┌───────────────────[ INVENTORY TAGS/LABELS PRINTER PORT ]───────────────────┐
│ Enter Your Inventory Tags Printer Port (1,2,3): 1 │
└────────────────────────────────────────────────────────────────────────────┘
■ POST RECEIVER COST TO THE INVENTORY
This optional setting can be a means of automatically updating your
inventory COST value.
┌────────────────────[ POST RECEIVER COST TO INVENTORY ]─────────────────────┐
│ If this option is set to Y (YES), all costs of items received will be │
│ posted to the DAYO Inventory (INV.DBF) into the COST field. This routine │
│ can provide an alternative method of updating the cost of goods in your │
│ Inventory... │
│ Averages the Cost with receipt quantities using the following algorithm: │
│ ((COST*ONHAND)+(NEWCOST*RECEIVED))/(ONHAND+RECEIVED) │
│ │
│ Post Receiver Cost To Inventory? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 62
■ AUTOMATIC DAILY INDEXING
Daily, or if the index files are missing, DAYO Inventory will
automatically index/reindex the index files (they have the file extension of
'.EXT').
┌────────────────────────[ AUTOMATIC DAILY INDEXING ]────────────────────────┐
│ If this option is set to Y (YES), then all DAYO Indexes accessed by │
│ DAYO Inventory will be recreated once daily. This will occur when the │
│ first DAYO Inventory program is run. The default is to recreate all │
│ all the indexes daily... │
│ │
│ Recreate all DAYO Inventory Indexes? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ VISUAL INDEXING
If the Visual Indexing setting is set at 'Y', a progress graph will
be displayed every time a character based index file is indexed/reindexed.
┌────────────────────────────[ VISUAL INDEXING ]─────────────────────────────┐
│ If you desire to see a progress graph each time your indexes are │
│ created, then select Y (YES). Note, the process can slow the indexing │
│ routine down; especially with larger databases. │
│ │
│ Do you wish to have Visual Indexing? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
┌──────────────────────────────────────────────────────────┐
│ Database Name: INV.DBF │
│ Index Name: VENDOR.NTX │
│ Number of Records: 243 │
│ ┌──────────────────────────────────────────────────┐ │
│ │█████████████████████████████ │ │
│ └──────────────────────────────────────────────────┘ │
│ 0 ─ 10 ─ 20 ─ 30 ─ 40 ─ 50 ─ 60 ─ 70 ─ 80 ─ 90 ─ 100 % │
└──────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 63
■ ALLOW BROWSE EDITING
Very important! The last option on the Config screen is the option to
allow/disallow the editing/changing of fields while in the Browse screens.
Initially it is set to 'Y', allowing editing, but after getting your copy
of DAYO Inventory set up, it is recommended that it be 'turned off'. This
act will force the proper use of the purchase orders and receiving cycle!
The setting of the 'Allow Browse Editing', in the Configuration module,
to 'N', will cease the capability to edit fields while in the INVENTORY
and PURCHASE ORDERS DETAIL browse screens.
* Note, this option does not apply to the browse screens of the purchase
order header, vendors, or MISC Routines.
┌──────────────────────────[ ALLOW BROWSE EDITING ]──────────────────────────┐
│ To disable editing while in a browse screen, select N (NO) to this │
│ option. Default is to allow it. │
│ │
│ Allow Editing While In A Browse Screen? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ DISPLAY WAREHOUSE VALUES
┌────────────────────────[ DISPLAY WAREHOUSE VALUES ]────────────────────────┐
│ If you desire to display the 1st seven warehouse quantities and │
│ stocklevels, then select Y (YES). │
│ The default is only display the 1st three. │
│ │
│ Do you wish to display the 1st seven warehouse quantities? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ CURRENT DIRECTORY DATABASE LOCATION
┌──────────────────[ CURRENT DIRECTORY DATABASE LOCATION ]───────────────────┐
│ This module's databases can be located in a different location other │
│ than the current directory. If you have and wish to use ALL the │
│ databases currently found in this directory from a different drive and │
│ directory, then you need to tell this module where to find them. │
│ Be sure to include the rightmost slash, ie: L:\DAYOINV\ │
│ The drive designation is optional if same as this module. │
│ │
│ Enter Location: \DAYOINV\ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 64
■ CLOSE & DELETE FILLED PURCHASE ORDERS
Note, set this option to Yes ONLY when DAYO Accounts Payable (AP) is NOT
being utilized!
┌─────────────────[ CLOSE & DELETE FILLED PURCHASE ORDERS ]──────────────────┐
│ If you are NOT using DAYO AP and wish to close & delete filled Purchase │
│ Orders automatically at time of receipt, then select Y (YES). │
│ The default is to not close & delete; to let DAYO AP handle it. │
│ │
│ Do you want to close & delete filled POs? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ PRINT VENDITEM OR ITEM ONTO PURCHASE ORDER
┌───────────────[ PRINT VENDITEM OR ITEM ONTO PURCHASE ORDER ]───────────────┐
│ The VENDITEM number is (by default) printed onto purchase orders. │
│ You can override this and print the ITEM number instead by selecting │
│ N (No) to the following prompt... │
│ │
│ Do you want to print the field: VENDITEM onto POs? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ RECORD SERIAL NUMBERS UPON RECEIPT OF PRODUCT
┌─────────────[ RECORD SERIAL NUMBERS UPON RECEIPT OF PRODUCT ]──────────────┐
│ If you want to record serial numbers for items at time of receipt, then │
│ select Y (Yes) to this prompt. Default is NOT to record serial │
│ numbers at time of receipt. Note, items are flagged as serialized by │
│ setting the field: SERIALNO (in INV.DBF) to .T. or Yes. │
│ │
│ Do you want to record serial numbers? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 64.1
■ COLOR MONITOR
If you have a color monitor and wish to display colors, select 'Y'
(YES), or select 'N' (NO) for monochrome. The default is color, low
intensity.
┌─────────────────────────────[ COLOR MONITOR ]──────────────────────────────┐
│ If you have a color monitor and wish to display colors, then select Y, │
│ (YES), else select N (NO) for monochrome and others. │
│ The default is color, low intensity │
│ │
│ Do you have a color monitor? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
■ COLOR INTENSITY
If you have a color monitor and want high intensity colors, select 'Y'
for the high intensity. The default is 'N' (NO), low intensity colors.
┌────────────────────────────[ COLOR INTENSITY ]─────────────────────────────┐
│ Intensity is only applicable with color set to Y. │
│ It will make your colors brighter... │
│ │
│ Set Color Intensity On? (Y/N) │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 65
■ MISCELLANEOUS ROUTINES
The MISC routines is a collection of 17 very useful Database Management
Routines. These routines provide you with the 'ability to do whatever was
left out of the rest of the program...'. These routines were modeled after
dBase (tm) III+/IV functions. Familiarity with dBase will help with the
understanding and execution of these routines.
USE WITH CAUTION!
YOU CAN ENHANCE AND CUSTOMIZE YOUR PROGRAM WITH THESE ROUTINES
YOU CAN ALSO MESS THINGS UP PERMANENTLY!
■ MISC ROUTINES MENU:
DAYO INVENTORY V1.3, TJS LAB ┌───[December 1989]──┐
╔════════════════════╗ │S M T W T F S │
║ MISC ROUTINES ║ ├────────────────────┤
╟────────────────────╢ ████▄ ▄█▄ █░ █░ ▄██▄ │ 1 2│
║ APPEND FROM ║ █░ █░ █░█░ █░ █░ █ █░ │ 3 4 5 6 7 8 9│
║ BROWSE DATABASES ║ █░ █░ █░█░ ▀█░██ █ █░ │10 11 12 13 14 15 16│
║ COPY (.DBF) TO ║ █░ █░ █▀▀▀█░ ▀█▀ █ █░ │17 18 19 20 21 22 23│
║ CREATE DATABASE ║ █░ █░ █░ █░ █░ █ █░ │24 25 26 27 28 29 30│
║ DELETE RECORDS ║ ████▀ █░ █░ █░ ▀██▀ │31 │
║ ERASE FILE ║ └────────────────────┘
║ EXIT TO DOS ║ ╓────────────────────────────────────────────────╖
║ INDEX A DATABASE ║ ║ DAYO INVENTORY STATISTICS ║
║ LIST FIELDS ║ ╟────────────────────────────────────────────────╢
║ PACK DATABASE ║ ║ DATABASE NAME RECORDS SIZE ║
║ MODIFY DATABASE ║ ╟────────────────────────────────────────────────╢
║ RECALL RECORDS ║ ║ INV.DBF Inventory 242 38K ║
║ RETURN TO MENU ║ ║ POH.DBF PO Header 11 5K ║
║ RUN (DOS COMMAND ║ ║ POD.DBF PO Detail 21 3K ║
║ SIMPLE EDITOR ║ ║ VENDORS.DBF Vendors 18 5K ║
║ SORT DATABASE ║ ║ REC.DBF Receiving 20 4K ║
║ TYPE (PRINT) FIL ║ ║ INVADJ.DBF Adjustments 6 1K ║
║ ZAP DATABASE ║ ║ WAREHOUS.DBF Warehouse Qty 6 1K ║
╟────────────────────╢ ║ WARENAME.DBF Warehouse Names 7 1K ║
║ Select Option ║ ╚════════════════════════════════════════════════╝
╚════════════════════╝
DAYO Inventory, TJS LAB Page: 66
■ APPEND FROM
Used to copy records from one database into another database, or to
create records from ASCII files (SDF or DELIMITED).
The Initial Screen will prompt you to enter the file name of the database
you are to append/copy the data into. At this point, you can either type in
the name of the target database, or ...
┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
└────────────────────────────────────────────────────────────────────────────┘
If it exists in the current directory, press enter on an empty prompt to
display all databases to select from.
┌──────────────────────────────[ APPEND FROM ]──────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter┌────────[ PICK A DATABASE ]───────────┐y... │
│ │ FILE NAME SIZE DATE USED│ │
│ ├──────────────┬────────────┬──────────┤ │
│ │INVENT.DBF │ 375 │ 09/16/89 │ │
│ │AR.DBF │ 7219 │ 09/16/89 │ │
│ │HISTORY.DBF │ 103 │ 09/16/89 │ │
│ │PERSONS.DBF │ 24271 │ 09/16/89 │ │
│ │CUSTOMER.DBF │ 289 │ 09/16/89 │ │
│ └──────────────┴────────────┴──────────┘ │
│ ┌───────────────────────┐│
│ │ Highlight a database ││
│ │ using the ││
│ │ arrow keys, then press││
│ │ Enter/Return. ││
│ └───────────────────────┘│
│ │
└───────────────────────────────────────────────────────────────────────────┘
The next prompt will be to select the type of Append:
┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into INVENT.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
└──────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 67
If you are appending from another database (.DBF) then select 'Standard'.
Select the SDF option if you are appending from a 'flat' ASCII file.
Select the DELIMITED option if you are appending from a delimited ASCII
file. Delimited files contain records in which the fields are separated by
commas, and its character fields contained in double quotes...
If you select a Standard Append, you will then be prompted to enter the
name of the database you wish to get the data from. If you selected the SDF
or DELIMITED options, then enter the file name containing the data to be
appended into your target database.
┌──────────────────────────────[ APPEND FROM ]─────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into PERSONS.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
│ Enter Database Name To Append Data FROM: PERSON1.TXT │
│ │
│ │
└──────────────────────────────────────────────────────────────────────────┘
The number of records appended into the target database will be displayed
upon completion of the task...
┌──────────────────────────────[ APPEND FROM ]───────────────────────────────┐
│ │
│ Enter Database Name To Append Data Into: │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ Append Data Into INVENT.DBF From INVENTY.DBF │
│ │
│ Type of Append: Standard SDF DELIMITED │
│ │
│ Enter Database Name To Append Data FROM: INVENTY.DBF │
│ │
│ │
│ │
│ There Were 1 Records Appended Into INVENT.DBF │
│ │
│ │
│ │
│ Press Any Key To Continue... │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 68
■ BROWSE DATABASES
Used to edit/view records in a database. Enter the database name you wish
to edit/browse, or if it exists in the current directory, press enter on an
empty prompt to bring up a window box to select from.
┌───────────────────────────────────────────────────────────────┐
│ Enter Database Name: INVENT.DBF │
│ │
└───────────────────────────────────────────────────────────────┘
If there exists an index (.NDX or .NTX), with the same name as the
database, it will be utilized... The DAYO Inventory indexes are the
exception. They are automatically set/used.
An example of a browse screen:
TJS LAB, PO BOX 585366
┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐
│ MFG_PART DESC PRICE LIST │
│──────────────────╥────────────────────────────────╥────────────╥───────────│
│ 19730 ║ DAYO CONFIGURATION SETTINGS ║ 896.16 ║ 1792.32 │
│ 23429 ║ DAYO CUSTOMER ║ 1064.19 ║ 2128.38 │
│ 14797 ║ DAYO END OF PERIOD/DAY ║ 672.12 ║ 1344.24 │
│ 38227 ║ DAYO FINANCE,PERSONNEL,PAYROLL ║ 1736.31 ║ 3472.62 │
│ 11098 ║ DAYO INVENTORY ║ 504.09 ║ 1008.18 │
│ 17264 ║ DAYO MISC ROUTINES ║ 784.14 ║ 1568.28 │
│ 30828 ║ DAYO PICK, INVOICING ║ 1400.25 ║ 2800.50 │
│ 35760 ║ DAYO PURCHASE ORDERS ║ 1624.29 ║ 3248.58 │
│ 25896 ║ DAYO QUOTES ║ 1176.21 ║ 2352.42 │
│ 62889 ║ DAYO ROPA ║ 2856.51 ║ 5713.02 │
│ 64122 ║ DAYO ROPA/ROPC SOURCE ║ 2912.52 ║ 5825.04 │
│ 28362 ║ DAYO SALES ORDERS, P.O.S. ║ 1288.23 ║ 2576.46 │
│ 33294 ║ DAYO VENDORS ║ 1512.27 ║ 3024.54 │
│ 66588 ║ DBASE TRAINING (PER HOUR) ║ 3024.54 ║ 6049.08 │
│ 16031 ║ EOP SOURCE ║ 728.13 ║ 1456.26 │
│ 49325 ║ EXPENSES SOURCE ║ 2240.40 ║ 4480.80 │
│ 39460 ║ FINANCE SOURCE ║ 1792.32 ║ 3584.64 │
├──────────────────╨────────────────────────────────╨────────────╨───────────┤
│ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │
└────────────────────────────────────────────────────────────────────────────┘
51/60
DAYO Inventory, TJS LAB Page: 69
To edit a memo field, just highlight the field, and start typing.
* * * To save your work, once finished, YOU MUST PRESS Ctrl W UPON EXITING!
┌────────────────────────────────[ BROWSE SDF ]──────────────────────────────┐
│ PRICE LIST YOURPART NOTES │
│───────────────────────╥────────────╥─────────────────╥─────────────────────│
│ 896.16 ║ 1792.32 ║ ║ <Memo> │
│ 1064.19 ║ 2128.38 ║ ║ <Memo> │
│ 672.12 ║ 1344.24 ║ ║ <Memo> │
│ 1736.31 ║ 3472.62 ║ ║ <Memo> │
│ 504.09 ║ 1008.18 ║ ║ <Memo> │
│ 784.14 ║ 1568.28 ║ ║ <Memo> │
│ 1400.25 ║ 2800.50 ║ ║ <Memo> │
┌────────────────────────────[ Edit Field: NOTES ] ──────────────────────────┐
│You can edit memo fields too... │
│ │
│ │
│ │
│ │
│ │
│ │
└───────────────────────[ Esc (ABORT) Ctrl W (SAVE) ]─────────────────────┘
│ Esc(EXIT) Ctrl N(ADD) Ctrl U(DELETE) F5(Find) │
└────────────────────────────────────────────────────────────────────────────┘
Special keys for 'moving around' the BROWSE screen are:
Left Arrow Key - Move to next field to your left
Right Arrow Key - Move to next field to your right
Ctrl Home - Go to the leftmost field
Ctrl End - Go to the rightmost field (on the end of the record)
Up Arrow - Move highlight to the previous record
Down Arrow - Move highlight to the next record
PgUp - Page up a full screen of records
PgDn - Page down a full screen of records
Ctrl PgUp - Go to the beginning of the file
Ctrl PgDn - Go to the end or last record of the file
Ctrl N - Add a record (where applicable)
Ctrl U - Delete a record (where applicable)
F5 - To seek/find a record based upon the active index
Esc - Exit the current operation
Remember that there are many more fields to the right of the screen.
Press the right arrow key to view them...
DAYO Inventory, TJS LAB Page: 70
■ COPY (.DBF) TO
Copy records to another (new) database. Use this option to copy select
records into a new database or ASCII (SDF and DELIMITED) file. COPY TO can
also be used to create backups of data (IE: copy to floppy).
┌─────────────────────────────[ COPY (.DBF) TO ]─────────────────────────────┐
│ │
│ Enter Database Name To COPY FROM: │
│ Enter┌────────[ PICK A DATABASE ]───────────┐y... │
│ │ FILE NAME SIZE DATE USED│ │
│ ├──────────────┬────────────┬──────────┤ │
│ │HARPS.DBF │ 375 │ 09/16/89 │ │
│ │INVENT.DBF │ 7335 │ 09/16/89 │ │
│ │SDFSTUF.DBF │ 103 │ 09/16/89 │ │
│ │MORETRAH.DBF │ 24387 │ 09/16/89 │ │
│ │AP.DBF │ 289 │ 09/16/89 │ │
│ └──────────────┴────────────┴──────────┘ │
│ ┌───────────────────────┐│
│ │ Highlight a database ││
│ │ using the ││
│ │ arrow keys, then press││
│ │ Enter/Return. ││
│ └───────────────────────┘│
└────────────────────────────────────────────────────────────────────────────┘
The next prompt will be to select the type of COPY TO option you want:
┌──────────────────────────────[ COPY (.DBF) TO ]────────────────────────────┐
│ │
│ Enter Database Name To COPY FROM: INVENT.DBF │
│ Enter Nothing For Listing Of Current Directory... │
│ │
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ │
│ Copy Records From INVENT.DBF │
└────────────────────────────────────────────────────────────────────────────┘
The Standard option is simply creating another database (.DBF). The SDF
and DELIMITED options will create ASCII files. The STRUCTURE option creates a
new database with the same file structure as the initial database (no
records copied).
DAYO Inventory, TJS LAB Page: 71
The next prompt (optional), requires some knowledge of dBase (tm). This
prompt is requesting the user to to enter a condition or filter. If all
records are to be copied, just press Enter on an empty prompt.
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW.DBF │
│ │
│ Enter Condition: │
│ Sample condition: COST > 100 │
│ │
│ │
│ Copy Records From NEW │
└────────────────────────────────────────────────────────────────────────────┘
This 'Condition' option is useful for coping only specific records into a
new location. Any valid dBase/Clipper statement (as shown next) is
fine...
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW DBF │
│ │
│ Enter Condition: PRICE>0 │
│ Sample condition: COST > 100 │
│ │
│ Copy Records From NEW │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 72
The following window message will appear while the COPY TO routine does
its task:
┌╔═══════════════════════════[ FIELD NAMES & TYPE ]═════════════════════════╗┐
│║ ║│
│║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║│
│║NOTES{M} ■ ║│
│╚══════════════════════════════════════════════════════════════════════════╝│
│ │
│ Type of Copy To: Standard SDF DELIMITED STRUCTURE │
│ │
│ Enter SDF File Name To Copy Data TO: NEW10 │
│ │
│ Enter Condition: PRICE>0 │
│ Sample cond┌───────────────────────────────────────────────┐ │
│ │┌─────────────────────────────────────────────┐│ │
│ CONDITION: ││┌───────────────────────────────────────────┐││ │
│ │││┌─────────────────────────────────────────┐│││ │
│ ││││Hold those camels while I do this COPY TO││││ │
│ │││└─────────────────────────────────────────┘│││ │
│ ││└───────────────────────────────────────────┘││ │
│ │└─────────────────────────────────────────────┘│ │
│ └───────────────────────────────────────────────┘ │
│ Copy Records From SDF To NEW10 │
└────────────────────────────────────────────────────────────────────────────┘
■ CREATE DATABASE
Create a new database. This routine lets you create entirely new database
structures. At the FIELD_NAME field, enter a unique field name. At the
FIELD_TYPE field, enter a 'C' for character, 'N' for numeric, 'D' for Date,
'L' for logical or 'M' for memofield. At the FIELD_LEN field, enter the
size/length of the character and/or numeric field. At the FIELD_DEC field,
enter the number of decimals for the numeric field.
┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│────────────╥────────────╥───────────╥───────────│
│ ║ ║ 0 ║ 0 │
│ ║ ║ ║ │
│ ║ ║ ║ │
┌─────────────│ ║ ║ ║ │────────────┐
│ │ ║ ║ ║ │ │
│ ENTER TH│ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
└─────────────│ ║ ║ ║ │────────────┘
│────────────╨────────────╨───────────╨───────────│
│ Press Enter to edit any field... │
└──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘
DAYO Inventory, TJS LAB Page: 73
* * * TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST * * *
IT IS SLIGHTLY BOTHERSOME
SORRY! WANT YOU TO THINK ABOUT WHAT YOU ARE DOING...
*** If any error is made in this routine, you will experience an
error, either immediately, or when you start to edit the new database.
This error may even cause your computer to hang!
*** Be sure to Press: Ctrl W when you are finished and
satisfied. Pressing Esc will just negate your efforts..
┌───────[ CREATE A NEW DATABASE: NEW.DBF ]────────┐
│ FIELD_NAME FIELD_TYPE FIELD_LEN FIELD_DEC │
│────────────╥────────────╥───────────╥───────────│
│ NAME ║ C ║ 30 ║ 0 │
│ AGE ║ N ║ 5 ║ 1 │
│ DEAD ║ L ║ 1 ║ 0 │
│ BIRTHDATE ║ D ║ 8 ║ 0 │
┌─────────────│ REMARKS ║ M ║ 10 ║ 0 │────────────┐
│ │ ║ ║ 0 ║ 0 │ │
│ ENTER TH│ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
│ │ ║ ║ ║ │ │
└─────────────│ ║ ║ ║ │────────────┘
│ ║ ║ ║ │
│────────────╨────────────╨───────────╨───────────│
│ Press Enter to edit any field... │
└──────[ PRESS Ctrl W TO SAVE AND EXIT ]────────┘
DAYO Inventory, TJS LAB Page: 74
■ DELETE RECORDS
Delete selected records from databases. The first prompt is for the name
of the database you wish to mark records for deletion. Like many of the other
routines, you can press enter on an empty prompt to bring up all databases
that exist in the current directory:
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│D.DBF │ 259 │ 09/16/89 │
│DDD.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SDF.DBF │ 7335 │ 09/16/89 │
│TRASH.DBF │ 24387 │ 09/16/89 │
│XXX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌────────────────────────[ DELETE SELECTED RECORDS ]│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
│ │
└────────────────────────────────────────────────────────────────────────────┘
After selecting the database, all its fields will be presented atop the
screen so as to aid the user in entering a condition/filter. The use of the
condition prompt is NOT optional, so some knowledge of dBase/Clipper syntax
is required. Note the use of the Clipper Function: EMPTY().
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌────────────────────────[ DELETE SELECTED RECORDS ]─────────────────────────┐
│ Enter Database Name: TRASH │
│ Delete Records For Condition: EMPTY(PART) │
│ Sample condition: COST > 100 │
│ CONDITION: EMPTY(PART) │
│ Number of Records Deleted: 208 │
│ Press any key to continue... │
└────────────────────────────────────────────────────────────────────────────┘
The number of records deleted will be displayed upon the screen as
depicted just above...
DAYO Inventory, TJS LAB Page: 75
■ ERASE FILE
Erase a file (forever!). Use this option with extreme care!
Again, be careful! ANY FILE SELECTED WITH THIS OPTION WILL BE PERMANENTLY
REMOVED FROM EXISTENCE
NO SECOND CHANCES HERE...
The first prompt is for the file name. You can press enter on an empty
prompt to bring up a window selection of all files in the current directory.
┌────────────────────────┐
┌────────[ ERASE THE FILE ]────────────┐ │ Highlight a file │
│ FILE NAME SIZE DATE USED│ │ using the │
├──────────────┬────────────┬──────────┤ │ arrow keys, then press │
│B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │
│BKDOOR.$$$ │ 8192 │ 09/16/89 │ └────────────────────────┘
│BKDOOR.DOC │ 37029 │ 09/17/89 │
│BKDOOR.ZIP │ 19415 │ 09/16/89 │
│D.DBF │ 259 │ 09/16/89 │
│D.DBT │ 512 │ 09/16/89 │
│DAYOBK.BAK │ 36879 │ 09/16/89 │
│DAYOBK.LIB │ 36879 │ 09/16/89 │
│DAYOBK.LST │ 2056 │ 09/16/89 │
│DAYOBK.OBJ │ 35585 │ 09/16/89 │
│DAYOCAL.MAP │ 35 │ 09/16/89 │
│DDD.DBF │ 375 │ 09/16/89 │
│DDD.DBT │ 512 │ 09/16/89 │
│DDD.NTX │ 2048 │ 09/16/89 │
│DEMO.EXE │ 245404 │ 09/16/89 │
└──────────────┴────────────┴──────────┘ More
* To ERASE a file, just highlight it, then press Enter...
■ EXIT TO DOS
This option will close all open files and databases and exit to DOS
without having to return to the main menu exit routine.
DAYO Inventory, TJS LAB Page: 76
■ INDEX A DATABASE
You will be prompted to select the database you wish to index. After
selecting the database, by typing in the name or pressing Enter on an empty
prompt (then selecting from the window), you will be given a listing of all
fields in that database atop the screen.
┌────────[ PICK A DATABASE ]───────────┐.
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DAD.DBF │ 259 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SPW.DBF │ 7335 │ 09/16/89 │
│SOW.DBF │ 103 │ 09/16/89 │
│BOY.DBF │ 24387 │ 09/17/89 │
│SHI.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌───────────────────[ INDEX A DATABASE ]───│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
└───────────────────────────────────────────────────────────────┘
You will now be prompted to enter the name of the Index File. It will be
(by default), named exactly the same as the selected database, with the
exception of the extension. This will default to .NDX or .NTX depending on
whether you linked NDX.OBJ with your application.
*** Remember that the BROWSE routine only looks at indexes with the same
name as the database.
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ INDEX A DATABASE ]────────────────────────┐
│ Enter Name of Index File: TRASH.NTX │
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 77
At the prompt for the index key, enter a field name, or a valid
dBase/Clipper expression.
╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ INDEX A DATABASE ]────────────────────────┐
│ Enter Name of Index File: TRASH.NTX │
│ Enter the Key Expression: PART+MFG_PART │
└───────────────────────────────────────────────────────────────┘
■ LIST FIELDS
List fields to screen or printer. This routine is a great tool for
providing simple reports and lists. The first prompt will be for the database
you wish to work with. Type the name of the file, or press Enter on an empty
prompt to bring up a window of all databases in the current directory for
selection.
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│INVEND.DBF │ 259 │ 09/16/89 │
│INVENT.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SOMEDAY.DBF │ 7335 │ 09/16/89 │
│TANGO.DBF │ 103 │ 09/16/89 │
│AP.DBF │ 24387 │ 09/17/89 │
│BACKUP.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌──────────────────────────────────────────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 78
The next prompt is for a condition or filter. This makes it possible to
list only specific records that meet that condition you enter. The condition
must be a valid dBase/Clipper expression, or none (to list all).
╒╔══════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌─────────────────────────────────────────────────────┐
│ Enter Filter: │
│ IE: ID = "SAM0909" .AND. RETAIL > 10000 │
└─────────────────────────────────────────────────────┘
┌───────────────────────────────────────────────────────────────┐
│ Enter Database Name: │
│ │
└───────────────────────────────────────────────────────────────┘
A window box appears next displaying all the fields in the selected
database and an option to list all fields. Highlight any combination of
fields ( or ALL) that you want listed.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║ ├─────────────────┤ ║
╚═│■■ ALL ■■ │═══════════════════════════════════════════════════════╝
│RECNO() │
│MFG_PART │
│PRICE │
│YOURPART │ ┌────────────────────────────────────────────────────┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 79
The fields you select will be displayed at center top of screen. Press
Esc to exit the "PICK THE FIELDS YOU WANT LISTED" window.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║
║N├─────────────────┤ │PART │ ║
╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝
│RECNO() │ │PRICE │
│PART │ └────────────────────┘
│PRICE │
│YOURPART │ ┌────────────────────────────────────────────────────┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
At the next prompt, you can send the list to the SCREEN, PRINTER OR FILE.
╒╔═┌─────────────────┐═══════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ │ PICK THE FIELDS │ ║
╘║P│ YOU WANT LISTED │} ■ DES┌────────────────────┐{N} ■ YOURPART{C} ■ ║
║N├─────────────────┤ │PART │ ║
╚═│■■ ALL ■■ │═══════│MFG_PART │══════════════════════════╝
│RECNO() │ │PRICE │
│PART │ └────────────────────┘
│DESC┌──────────────────────────────────────────────────────────────────┐
│PRIC│ Do you want to print the list to the SCREEN or PAPER or FILE ? │
│LIST│ │
│YOUR└──────────────────────────────────────────────────────────────────┘─┐
│NOTES │ │ Enter Filter: │
├─────────────────┤ │ EG: ID = "SAM0909" .AND. RETAIL > 10000 │
│PRESS Esc TO EXIT│ └────────────────────────────────────────────────────┘
└─────────────────┘────────────────────────────────────────────────────┐
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 80
The list is very simple, and if displayed onto the screen, may look like
the following:
PART MFG_PART PRICE
4523 0.00
DAYO9S 41926 1904.34
DAYO10S 13564 616.11
DAYOCOMP 45625 2072.37
DAYOALLS 43159 1960.35
INDEXER 50558 2296.41
INDEXERS 51791 2352.42
5 DEMO 4932 224.04
DAYO13S 20963 952.17
MENUS 53024 2408.43
OFFSITEP 56724 2576.46
ONSITEP 57957 2632.47
DAYO2S 24662 1120.20
DAYO9 40693 1848.33
DAYO10 12331 560.10
DAYOCAL$ 44392 2016.36
DAYO13 19730 896.16
DAYO2 23429 1064.19
DAYO11 14797 672.12
DAYO8 38227 1736.31
DAYO1 11098 504.09
DAYO12 17264 784.14
DAYO5 30828 1400.25
......PRESS ANY KEY TO CONTINUE......
■ MODIFY DATABASE
Change the fields/structure of a database. You can add new fields, delete
fields, change the length and type of field in any of the databases. At the
FIELD_NAME field, enter a unique field name. At the FIELD_TYPE field, enter
a 'C' for character, 'N' for numeric, 'D' for Date, 'L' for logical or 'M'
for memofield. At the FIELD_LEN field, enter the size/length of the
character and/or numeric field. At the FIELD_DEC field, enter the number of
decimals for the numeric field.
********************************************************
*** TO EDIT ANY FIELD, YOU MUST PRESS Enter FIRST ***
*** IT IS SLIGHTLY BOTHERSOME SORRY! ***
********************************************************
*** If any error is made in this routine, you will experience an
error, either immediately, or when you start to access the database.
This error may even cause your computer to hang!
DAYO Inventory, TJS LAB Page: 81
*** Be sure to Press: Ctrl W when you are finished and
satisfied. Pressing Esc will just negate your efforts..
■ PACK DATABASE
Pack a database (removed deleted records). This option will permanently
remove any records marked for deletion. This is another routine you should
use with great care! As in many of the other of the routines, you will be
prompted to enter the name of the database you wish to pack. Enter the name
or press Enter on an empty prompt to view the window.
┌─────┐
│PACK!│
└─────┘
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│GOODDATA.DBF │ 259 │ 09/16/89 │
│HAP.DBF │ 375 │ 09/16/89 │
│NEW.DBF │ 195 │ 09/17/89 │
│SDF.DBF │ 7335 │ 09/16/89 │
│LOIN.DBF │ 103 │ 09/16/89 │
│TRASH.DBF │ 24387 │ 09/17/89 │
│FIX.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌──────────────────────────────────────────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
└──────────────────────────────────────────└────────────────────────┘
After selecting the database, you will be prompted to respond with a Yes
or No (to Pack or not to Pack...). This is the last chance you have to change
your mind...
┌──────────────────────────────────────────────────────────────────────────┐
│ PACK TOM3 │
│ Are you sure you want to PACK (remove deleted records) ? N │
└──────────────────────────────────────────────────────────────────────────┘
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 82
■ RECALL RECORDS
Recalls records previously marked for deletion. This option is identical
to the DELETE RECORDS option discussed earlier...
■ RETURN TO MENU
Returns to the procedure that called MISC Routines.
■ RUN (DOS COMMAND)
Run a DOS command (EG: dir/w). This option is helpful in that it allows
you to run programs at the DOS level (within memory constraints).
┌───────────────────────────────────────────────────────────────────────────┐
│ RUN CD\DOS │
└───────────────────────────────────────────────────────────────────────────┘
One useful option is to type and Enter: COMMAND at this prompt. You will
be running another DOS Shell totally out of the program (it still is in
memory though).
┌───────────────────────────────────────────────────────────────────────────┐
│ RUN COMMAND │
└───────────────────────────────────────────────────────────────────────────┘
Press and Enter: EXIT to return to your Clipper Application.
DAYO Inventory, TJS LAB Page: 83
■ SIMPLE EDITOR
A simple editor and word processor. Use this option to create and read
simple TEXT files. File size is limited to your machines capabilities or
32,000k. The first prompt is for the name of the file you wish to edit. Type
in the name, or press Enter on an empty prompt to bring up a window option
box containing all files in the current directory.
┌────────────────────────┐
┌──────────[ EDIT THE FILE ]───────────┐ │ Highlight a file │
│ FILE NAME SIZE DATE USED│ │ using the │
├──────────────┬────────────┬──────────┤ │ arrow keys, then press │
│B.BAT │ 222 │ 09/16/89 │ │ Enter/Return. │
│BKDOOR.DOC │ 56356 │ 09/17/89 │ └────────────────────────┘
│BKDOOR.ZIP │ 19415 │ 09/16/89 │
│DAYOBK.LIB │ 36879 │ 09/16/89 │
│DAYOBK.LST │ 2056 │ 09/16/89 │
┌────────│DAYOBK.OBJ │ 35585 │ 09/16/89 │────────────────────────────┐
│ Enter t│DAYOCAL.MAP │ 35 │ 09/16/89 │ │
│ Press E│DDD.DBF │ 375 │ 09/16/89 │urrent directory listing. │
└────────│DDD.DBT │ 512 │ 09/16/89 │────────────────────────────┘
│DDD.NTX │ 2048 │ 09/16/89 │
│DEMO.EXE │ 245404 │ 09/16/89 │
│DEMO.MAP │ 7780 │ 09/16/89 │
└──────────────┴────────────┴──────────┘ More
*** Note, this routine will try to load binary files (.EXE, .OBJ, .etc...),
so be careful at what you select for viewing/editing.
If you make ANY changes to the file, You MUST PRESS Ctrl W to SAVE
those changes. If you exit with an Esc, all changes will be lost!
┌──────────────────────────────[ SIMPLE EDITOR ]─────────────────────────────┐
│CLIPPER demo │
│CLIPPER MISC │
│KWAIT 10 │
│LIB MISC-+MISC,MISC.LST,MISC │
│KWAIT 10 │
│TLINK DEMO,,,MISC \CLIPPER\CLIPPER \CLIPPER\EXTEND │
│KWAIT 10 │
│DEMO │
└────────────────────────────────────────────────────────────────────────────┘
Esc (ABORT) Ctrl W (SAVE) Initial Size: 222 1/0
DAYO Inventory, TJS LAB Page: 84
Special keys for 'moving around' the SIMPLE EDITOR screen are:
Left Arrow Key - Move to your left
Right Arrow Key - Move to your right
Ctrl Home - Go to the top, leftmost corner of window
Ctrl End - Go to the bottom, rightmost corner of window
Up Arrow - Move up one line
Down Arrow - Move down one line
PgUp - Page up a full screen
PgDn - Page down a full screen
Ctrl PgUp - Go to the beginning of the file
Ctrl PgDn - Go to the end of the file
* F2 - Import text from a text file
* Ctrl W - Save Changes and Exit
* Esc - ABORT Changes and Exit
The margin may exceed the boundaries on the right side of the screen, but
the text is easily accessed using the special keys above...
■ SORT DATABASE
This option takes a database, sorts it, and copies the result into a new
database. The first prompt is for the name of the database you want to sort.
Enter the name, or press Enter on an empty prompt to bring up a window box
containing all databases in the current directory.
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DOG.DBF │ 259 │ 09/16/89 │
│CAT.DBF │ 375 │ 09/16/89 │
│CAR.DBF │ 195 │ 09/17/89 │
│BAM.DBF │ 7335 │ 09/16/89 │
│HARP.DBF │ 103 │ 09/17/89 │
│TRAIN.DBF │ 24387 │ 09/17/89 │
│HIPPY.DBF │ 289 │ 09/16/89 │ ┌────────────────────────┐
└──────────────┴────────────┴──────────┘ │ Highlight a database │
│ using the │
┌───────────────────[ SORT A DATABASE ]────│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
│ └────────────────────────┘
│ │
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 85
The next prompt is for the name of the database you will be creating with
the sorted data.
╒╔═══════════════════════════[ FIELD NAMES & TYPE ]══════════════════════════╗
│║ ║
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚═══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ SORT A DATABASE ]─────────────────────────┐
│ Enter Database Name: INVNET.DBF │
│ Enter Name of Sorted File: INVNET1.DBF │
│ │
└───────────────────────────────────────────────────────────────┘
The next prompt is for the sort field (limited to 1 field)...
╒╔═════════════════════════[ FIELD NAMES & TYPE ]═══════════════════════════╗
╘║PART{C} ■ MFG_PART{C} ■ DESC{C} ■ PRICE{N} ■ LIST{N} ■ YOURPART{C} ■ ║
║NOTES{M} ■ ║
╚══════════════════════════════════════════════════════════════════════════╝
┌───────────────────[ SORT A DATABASE ]─────────────────────────┐
│ Enter Database Name: TOM.DBF │
│ Enter Name of Sorted File: TOM1.DBF │
│ Enter the Key Expression: PART │
└───────────────────────────────────────────────────────────────┘
■ TYPE (PRINT) FILE
Prints an ASCII/text file to screen or printer. The first prompt is for
the file name.
┌───────────────────────[ TYPE TO SCREEN OR PRINTER ]────────────────────────┐
│ Enter the ASCII/TEXT file to TYPE: KISBBS.DOC │
│ Press Enter/Return on an empty field to get a current directory listing. │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 86
The display of the file (any type), is continuous, but can be paused by
any key (except the Enter & Esc keys). Pressing the Enter key will slow the
printing of the file onto the screen. Press Esc to Abort the display... A
sample display:
FUNCKEY...........MISC FUNIQUE...........MISC
FZAP..............MISC GET_PIC1..........MISC
ISDATA............MISC ISDBF.............MISC
MENU_KEY..........MISC MISC..............MISC
OKFILE............MISC PACKIT............MISC
PICKDBF...........MISC PROCLIST..........MISC
SHOW_INS2.........MISC STATLINE2.........MISC
TOG_INS2..........MISC XKEY_CLEAR........MISC
XKEY_NORM.........MISC XMEMO.............MISC
MISC
BKDOOR BROWSEIT CENTER1 COLORSET
DBFUNCT DBFUNCT6 EDITOR FACHOICE
FAPPEND FCOPY2 FDBF1 FDELETE
FERASE FILESZ FILE_UDF FILT
FINDER FINDEX FMAKEDB FMODYDB
FNEW FRECALL FRUN FSCROLL1
FSORT FTYPEIT FUNCKEY FUNIQUE
FZAP GET_PIC1 ISDATA ISDBF
MENU_KEY MISC OKFILE PACKIT
PICKDBF PROCLIST SHOW_INS2 STATLINE2
TOG_INS2 XKEY_CLEAR XKEY_NORM XMEMO
PRESS ANY KEY TO CONTINUE...
■ ZAP DATABASE
Totally erase all records in database (forever!). When you want to remove
every record from a database, then use this option. Use with EXTREME CAUTION!
The first prompt is for the file name. Enter the name of the database you are
to 'clean out', or press Enter to select the database from a window
containing all databases in the current directory.
DAYO Inventory, TJS LAB Page: 87
┌────┐
│ZAP!│
└────┘
┌────────[ PICK A DATABASE ]───────────┐
│ FILE NAME SIZE DATE USED│
├──────────────┬────────────┬──────────┤
│DENVER.DBF │ 259 │ 09/16/89 │
│OHIO.DBF │ 375 │ 09/16/89 │
│NEWYORK.DBF │ 195 │ 09/17/89 │
│MONTANA.DBF │ 7335 │ 09/16/89 │
│SC.DBF │ 259 │ 09/17/89 │
│EARS.DBF │ 103 │ 09/17/89 │
│FRUIT.DBF │ 24387 │ 09/17/89 │ ┌────────────────────────┐
│MATH.DBF │ 259 │ 09/17/89 │ │ Highlight a database │
│CARROTS.DBF │ 289 │ 09/16/89 │ │ using the │
└──────────────┴────────────┴──────────┘───│ arrow keys, then press │
│ Enter Database Name: │ Enter/Return. │
└──────────────────────────────────────────└────────────────────────┘
You will be prompted one last time as to whether you still want to ZAP
the selected database. Press Y for Yes, N for No...
┌────┐
│ZAP!│
└────┘
┌──────────────────────────────────────────────────────────────────────────┐
│ ZAP TRASH │
│ Are you sure you want to ZAP (remove all records permanently) ? N │
│ │
└──────────────────────────────────────────────────────────────────────────┘
│ Enter Database Name: │
└───────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 88
■ HELP SCREENS
While in the browse screens, some of the option windows, and in the
SIMPLE EDITOR, pressing the F1 key, will display a help screen.
BROWSE help:
┌──────────────────────[ DAYOINV HELP: DBEDIT, 0, ]─────────────────────────┐
│ │
│- Special keys for 'moving around' the BROWSE screen are: │
│ │
│ Left Arrow Key - Move to next field to your left │
│ Right Arrow Key - Move to next field to your right │
│ Ctrl Home - Go to the leftmost field │
│ Ctrl End - Go to the rightmost field (on the end of the record)│
│ Up Arrow - Move highlight to the previous record │
│ Down Arrow - Move highlight to the next record │
│ PgUp - Page up a full screen of records │
│ PgDn - Page down a full screen of records │
│ Ctrl PgUp - Go to the beginning of the file │
│ Ctrl PgDn - Go to the end or last record of the file │
│ Ctrl N - Add a record (where applicable) │
│ Ctrl U - Delete a record (where applicable) │
│ F5,F6,F7 - To seek/find a record based upon the active index │
│ Esc - Exit the current operation │
│ │
│ Remember that there are many more fields to the right of the screen. │
│ Press the right arrow key to view them... │
└────────────────────────────────────────────────────────────────────────────┘
Option Box Help:
┌───────────────────────[ DAYOINV HELP: ACHOICE, 0, ]───────────────────────┐
│ │
│ │
│ │
│ │
│ - Special keys for 'moving around' the Option Box are: │
│ │
│ Up Arrow - Move up one option │
│ Down Arrow - Move down one option │
│ PgUp - Page up multiple records │
│ PgDn - Page down multiple records │
│ Esc - ABORT and Exit │
│ │
│ │
│ After highlighting the option you desire, press Enter... │
│ │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
DAYO Inventory, TJS LAB Page: 89
Editor help:
┌──────────────────────[ DAYOINV HELP: MEMOEDIT, 0, ]───────────────────────┐
│ │
│ - Special keys for 'moving around' the EDITOR screen are: │
│ │
│ Left Arrow Key - Move to your left │
│ Right Arrow Key - Move to your right │
│ Ctrl Home - Go to the top, leftmost corner of window │
│ Ctrl End - Go to the bottom, rightmost corner of window │
│ Up Arrow - Move up one line │
│ Down Arrow - Move down one line │
│ PgUp - Page up a full screen │
│ PgDn - Page down a full screen │
│ Ctrl PgUp - Go to the beginning of the file │
│ Ctrl PgDn - Go to the end of the file │
│ Ctrl W - SAVE Changes and Exit │
│ Esc - ABORT Changes and Exit │
│ F2 - Import another text file into your document │
│ │
│ The margin may exceed the boundaries on the right side of the screen, │
│ but the text is easily accessed using the special keys above... │
│ │
│ │
└────────────────────────────────────────────────────────────────────────────┘
■ EXPANDED HELP
After Version 1.3, expanded help routines were added to all DAYO modules.
At almost all prompts and menus you can press F1 for help. Help can be a
function key message as displayed on previous page, a message that you have
created (user defined & inputted), or the ability to read the documentation
on the screen (saves paper).
DAYO Inventory, TJS LAB Page: 90
■ USER DEFINED & INPUTTED HELP SCREENS/MESSAGES
If you press F1 and no user defined & inputted message exists for that
section of the program you are currently in you will receive a message to
this effect, and then a blank/empty screen.
The editing keys for this option are the same as for the Simple Editor
(previous page).
DAYOINV V1.3, TJS LAB ┌────[August 1990]───┐
┌──────[ DAYO HELP Called by Program: DAYOINV Variable: OPT ]───────┐
│ │
│ │
│ │
│ │
│ │
│ │
│ ╔════════════════════════════════════════════════════════╗ │
│ ║ No Online Help Messages Exist for this prompt... ║ │
│ ║ ║ │
│ ║ You can type in any help message you wish, or ║ │
│ ║ press F1 to view the document for DAYOINV. ║ │
│ ║ ║ │
│ ║ ║ │
│ ║ Press any key to continue... ║ │
│ ╚════════════════════════════════════════════════════════╝ │
│ │
│ │
├───────────────────────────────────────────────────────────────────────────┤
│ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) │
└───────────────────────────────────────────────────────────────────────────┘
If you wish to input anything at this point, just type whatever you
wish, remembering to press Ctrl W to save all changes. Pressing Esc will
not save ANY changes ( all effort you put into writing a help message will
be lost! ).
DAYO Inventory, TJS LAB Page: 91
DAYOINV V1.3, TJS LAB ┌────[August 1990]──┐
┌───────[ DAYO HELP Called by Program: DAYOINV Variable: OPT ]───────┐
│ │
│ │
│ │
│ │
│ Type in anything you wish about this portion of the program! │
│ │
│ The length of this file can be many pages... │
│ │
│ Be sure to press Ctrl W to save any changes/additions you make to this │
│ screen. │
│ │
│ │
│ │
│ │
│ │
│ │
├────────────────────────────────────────────────────────────────────────────┤
│ Esc (Exit) Ctrl W (Save Changes) F1 (Read Manual) 13/4 │
└────────────────────────────────────────────────────────────────────────────┘
■ VIEW DOCUMENTATION ON SCREEN
To view the documentation for the module you are in, it must first exist
in the current directory. Document files are named the same as the module,
and have the extension of '.DOC', ie: DAYOINV.DOC, DAYOPOS.DOC, DAYOPAY.DOC.
Press F1 in the User Defined & Inputted Help Message screen to display the
document (user manual). The special keys in this option are displayed in the
Help Screen (press F1 again) for this option:
╔══════════════════════════════════════════════════════════════════════════╗
║ While viewing the document for DAYOINV the keyboard is configured ║
║ as followed: ║
║ ║
║ Esc Exit ║
║ F5 Find a string. This search is not case sensitive ║
║ Examples: PAGE: 50 ║
║ INTRODUCTION ║
║ REPORTS ║
║ Home Return to the beginning of the document ║
║ End Go to the bottom of the document ║
║ PgUp Page up ║
║ ║
║ Any other key moves acts like PgDn (page down) ║
║ ║
║ Press any key to continue... ║
╚══════════════════════════════════════════════════════════════════════════╝
DAYO Inventory, TJS LAB Page: 92
■ DAYO INVENTORY MAINTENANCE & QUIRKS
After using DAYO Inventory for a period, you will need to 'clean out'
deleted and filled purchase orders, deleted vendors, and deleted inventory
and warehouse records. Generally this task is accomplished on a scheduled
date sometimes called 'End of Month' (EOM), or 'End of Period' (EOP). The
period may be daily, weekly, monthly, quarterly, or yearly. Deleted records
should remain in their respected databases until this time to allow for
organized record keeping. At this time, reports covering the period could
be printed as well as backups of the databases. The backup is especially
important since the next step is to permanently remove the deleted records
with the PACK option in the MISC routines.
At EOM/EOP time, the SOLDPTD field in the inventory database (INV.DBF)
should be set to zero. Note that this field is maintained/adjusted by the
use of the Inventory Adjustments option in the inventory browse screen, and
optionally by using DAYO_POS (Point of Sale, Billing & Invoicing).
On occasion, index files will get corrupted, especially on networks. To
'fix' a corrupted index requires that everyone 'get out of' the DAYO
databases, and then to perform a reindexing (actually a recreation of the
indexes). The reindex is accomplished by running the DAYO Inventory program
with a parameter of 'INDEX'.
ie:
C:\>DAYOI INDEX
If you are on a multiuser network, you must 'flag' (change file
attributes) of all files to make them sharable, readable and writable. Note
that the command/program 'flag' may be called by a different name on your
network.
ie:
E:\>FLAG *.NTX SRW
or just to be safe, go ahead and flag all files in the DAYO directory:
E:\>FLAG *.* SRW
Indexes are recreated once every day. This is automatically performed by
the first user to run DAYOINV. This process can take more time as your files
get larger. This process should take place daily, but you can run it at
night with a batch file that waits until after midnight, or with a
scheduling program. All other users must be out of the system, or the
procedure will not occur. Remember to flag the files sharable, readable and
writable.
Remember to archive your receiving database (REC.DBF), and the inventory
adjustments database (INVADJ.DBF). These databases grow with every receipt
of product and inventory adjustment (respectively). This archive usually
takes place at the 'End of Period/Month'.
DAYO Inventory, TJS LAB Page: 93
A simple method of archiving the receiving database (REC.DBF), and the
inventory adjustments database (INVADJ.DBF), is to copy/backup the files,
then use the ZAP function in the MISC routines (remove all records from
them). Always insure a good backup before a ZAP!
Backups of your data and configuration files should take place daily! You
have no doubt heard many scare stories. They are all true! The key files
that need to be backed up all have the extension of .DBF, and .CFG. The
.DBF files are your databases. The .CFG is the file that contains your
configuration information (as seen in the Configuration module).
If you are on a network, it is NOT recommended that you use dBase III+
with the databases. It may write an end of file marker not always recognized
by DAYO. Appending additional records to the database after this point often
leads/creates a 'bad record' in the database.
If you are using dBase with DAYO Inventory, be sure to SET EXCLUSIVE OFF
before you open ANY databases. This will allow the opened databases to be
shared, and more importantly, prevent a user (or all users!) from
'crashing'!
If the SIMPLE EDITOR tends to 'hang' your CPU, even on small files, then
do not use it... Hope to fix this 'feature' with the next upgrade...
DAYO Inventory, TJS LAB Page: 94
■ FILES
DAYO Inventory requires the following files to be present in the same
directory in order to operate:
Documentation File (this manual)
DAYOINV.DOC
Program Files:
DAYOINV.EXE ───┐
DAYOI1.OVL │
DAYOI2.OVL │
DAYOI3.OVL │
DAYOI4.OVL ├───── Note, these files (the actual program), will
DAYOI5.OVL │ create the following files when DAYO
DAYOI6.OVL │ Inventory is first run...
DAYOI7.OVL │
DAYOI8.OVL ───┘
Configuration File:
DAYOINV.CFG
Databases:
INV.DBF
VENDORS.DBF
POD.DBF
POH.DBF
REC.DBF
WAREHOUS.DBF
WARENAME.DBF
INVADJ.DBF
Report Forms:
INVADJ.FRM
WAREHOUS.FRM
REORDER.FRM
EXPANDED.FRM
MOVEMENT.FRM
POH.FRM
POD.FRM
VENDORS.FRM
REC.FRM
DAYO Inventory, TJS LAB Page: 95
Index Files:
INV.NTX Index files for INV.DBF (Inventory)
DESC.NTX
VENDOR.NTX
VENDITEM.NTX
INVTYPE.NTX
VENDORS.NTX Index files for VENDORS.DBF
VENDNAME.NTX
POD.NTX Index files for POD.DBF (Purchase Order Detail)
PODITEM.NTX
PODVEND.NTX
PODVENDI.NTX
POH.NTX Index files for POH.DBF (Purchase Order Headers)
POHNAME.NTX
POHVEND.NTX
REC.NTX Index files for REC.DBF (Receiving)
RECPO.NTX
RECITEM.NTX
RECVENDI.NTX
WAREHOUS.NTX Index file for WAREHOUS.DBF (Warehouse Quantities)
WARENAME.NTX Index file for WARENAME.DBF (Warehouse Names)
DAYO Inventory, TJS LAB Page: 96
■ DATABASE STRUCTURES
DAYO Inventory consists of eight databases. There default structures are:
Structure for database: INV.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 ITEM Character 12 1 12
2 DESC Character 30 13 42
3 DESC2 Character 30 43 72
4 ONHAND Numeric 7 73 79
5 ALLOCATED Numeric 7 80 86
6 ONORDER Numeric 7 87 93
7 BO Numeric 7 94 100
8 SOLDPTD Numeric 7 101 107
9 SOLDYTD Numeric 7 108 114
10 VENDITEM Character 12 115 126
11 VENDOR Character 10 127 136
12 DATE Date 8 137 144
13 LASTDATE Date 8 145 152
14 COST Numeric 10 2 153 162
15 AVGCOST Numeric 10 2 163 172
16 REALCOST Numeric 10 2 173 182
17 RETAIL Numeric 10 2 183 192
18 PRICE Numeric 10 2 193 202
19 PRICE1 Numeric 10 2 203 212
20 PRICE2 Numeric 10 2 213 222
21 PRICE3 Numeric 10 2 223 232
22 PRICE4 Numeric 10 2 233 242
23 PRICE5 Numeric 10 2 243 252
24 STOCKLEVEL Numeric 7 253 259
25 TYPE Character 3 260 262
26 CLASS Character 3 263 265
27 TAXABLE Logical 1 266 266
28 SERIALNO Logical 1 267 267
29 WEIGHT Numeric 8 2 268 275
30 UNIT Character 3 276 278
31 UNITQTY Numeric 7 279 285
32 PACKQTY Character 6 286 291
33 BOM Logical 1 292 292
34 LOCATION Character 3 293 295
────────── ─────
Total 296
DAYO Inventory, TJS LAB Page: 96.1
Structure for database: INVADJ.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 ITEM Character 12 1 12
2 VENDITEM Character 12 13 24
3 QTY Numeric 7 25 31
4 COST Numeric 10 2 32 41
5 PRICE Numeric 10 2 42 51
6 RETAIL Numeric 10 2 52 61
7 DOLLARS Numeric 10 2 62 71
8 REASON Character 30 72 101
9 LOC Character 10 102 111
10 BY Character 30 112 141
11 DATE Date 8 142 149
12 CLASS Character 3 150 152
13 TRANSACT Character 12 153 164
───── ────────── ───────── ───── ─── ───── ───
Total 165
DAYO Inventory, TJS LAB Page: 97
Structure for database: POD.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 PO Numeric 6 1 6
2 VENDOR Character 10 7 16
3 ITEM Character 12 17 28
4 DESC Character 30 29 58
5 VENDITEM Character 12 59 70
6 ORDERED Numeric 7 71 77
7 RECEIVED Numeric 7 78 84
8 COST Numeric 10 2 85 94
9 DATE Date 8 95 102
10 ETA Date 8 103 110
11 LASTRECV Date 8 111 118
12 TYPE Character 3 119 121
13 CLASS Character 3 122 124
14 OPEN Logical 1 125 125
15 TAXABLE Logical 1 126 126
───── ────────── ───────── ───── ─── ───── ───
Total 127
DAYO Inventory, TJS LAB Page: 98
Structure for database: POH.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 PO Numeric 6 1 6
2 VENDOR Character 10 7 16
3 NAME Character 30 17 46
4 ATTN Character 30 47 76
5 ADDR1 Character 30 77 106
6 ADDR2 Character 30 107 136
7 CITY Character 22 137 158
8 STATE Character 2 159 160
9 ZIP Character 10 161 170
10 PHONE Character 14 171 184
11 SHIPNAME Character 30 185 214
12 SHIPADDR1 Character 30 215 244
13 SHIPADDR2 Character 30 245 274
14 SHIPCITY Character 22 275 296
15 SHIPSTATE Character 2 297 298
16 SHIPZIP Character 10 299 308
17 SHIPPHONE Character 14 309 322
18 DATE Date 8 323 330
19 ETA Date 8 331 338
20 SUBTOTAL Numeric 10 2 339 348
21 TAXES Numeric 10 2 349 358
22 ADJUST Numeric 10 2 359 368
23 FREIGHT Numeric 10 2 369 378
24 PAID Numeric 10 2 379 388
25 TERMS Character 20 389 408
26 SHIPPER Character 20 409 428
27 BY Character 30 429 458
28 OPEN Logical 1 459 459
29 PRINTED Logical 1 460 460
30 CLASS Character 3 461 463
31 COMMENT Character 50 464 513
────────── ─────
Total 514
DAYO Inventory, TJS LAB Page: 99
Structure for database: REC.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 KEY Numeric 6 1 6
2 PO Numeric 6 7 12
3 VENDOR Character 10 13 22
4 ITEM Character 12 23 34
5 DESC Character 30 35 64
6 VENDITEM Character 12 65 76
7 RECEIVED Numeric 7 77 83
8 COST Numeric 10 2 84 93
9 DATE Date 8 94 101
10 BY Character 30 102 131
11 PC Logical 1 132 132
12 COSTADJ Numeric 10 2 133 142
────────── ─────
Total 143
Structure for database: VENDORS.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 VENDOR Character 10 1 10
2 NAME Character 30 11 40
3 ADDR1 Character 30 41 70
4 ADDR2 Character 30 71 100
5 CITY Character 22 101 122
6 STATE Character 2 123 124
7 ZIP Character 10 125 134
8 PHONE Character 14 135 148
9 ATTN Character 30 149 178
10 TERMS Character 20 179 198
11 SHIPPER Character 20 199 218
12 DATE Date 8 219 226
13 LASTDATE Date 8 227 234
14 TYPE Character 3 235 237
15 CLASS Character 3 238 240
16 TAXRATE Numeric 5 3 241 245
17 FED_ID Character 15 246 260
18 OPEN_PURC Numeric 10 2 261 270
19 RECV_PURC Numeric 10 2 271 280
20 TOT_PURC Numeric 10 2 281 290
21 DUE Numeric 10 2 291 300
22 PAID Numeric 10 2 301 310
23 TOTALPAID Numeric 10 2 311 320
24 SHIPNAME Character 30 321 350
25 SHIPADDR1 Character 30 351 380
26 SHIPADDR2 Character 30 381 410
27 SHIPCITY Character 22 411 432
28 SHIPSTATE Character 2 433 434
29 SHIPZIP Character 10 435 444
30 SHIPPHONE Character 14 445 458
────────── ─────
Total 459
DAYO Inventory, TJS LAB Page: 100
Structure for database: WAREHOUS.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 ITEM Character 12 1 12
2 LOC1 Numeric 7 13 19
3 SLLOC1 Numeric 7 20 26
4 LOC2 Numeric 7 27 33
5 SLLOC2 Numeric 7 34 40
6 LOC3 Numeric 7 41 47
7 SLLOC3 Numeric 7 48 54
8 LOC4 Numeric 7 55 61
9 SLLOC4 Numeric 7 62 68
10 LOC5 Numeric 7 69 75
11 SLLOC5 Numeric 7 76 82
12 LOC6 Numeric 7 83 89
13 SLLOC6 Numeric 7 90 96
14 LOC7 Numeric 7 97 103
15 SLLOC7 Numeric 7 104 110
────────── ─────
Total 111
Structure for database: WARENAME.DBF
Field Field name Type Width Dec Start End
───── ────────── ───────── ───── ─── ───── ───
1 LOC Character 10 1 10
2 NAME Character 30 11 40
3 COMMENTS Character 40 41 80
───── ────────── ───────── ───── ─── ───── ───
Total 81
DAYO Inventory, TJS LAB Page: 101
■ DATA DICTIONARY
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
ADDR1 C 30 0 POH.DBF 1st line of the vendors address
VENDORS.DBF
ADDR2 C 30 0 POH.DBF 2nd line of the vendors address
VENDORS.DBF
ADJUST N 10 2 POH.DBF Amount of miscellaneous costs.
Added by user to the purchase
order header record
ALLOCATED N 7 0 INV.DBF Qty on Work Orders
ATTN C 30 0 POH.DBF The person/contact to receive the
purchase order.
AVGCOST N 10 2 INV.DBF Average cost
BO N 7 2 INV.DBF BackOrder quantity (used with
DAYO BO and DAYO POS)
BOM L 1 0 INV.DBF Flag to denote Manufactured Item
BY C 30 0 POH.DBF The user that create the purchase
REC.DBF order, received items, and/or make
INVADJ.DBF an inventory adjustment
CITY C 22 0 VENDORS.DBF Vendors city
POH.DBF
CLASS C 3 0 VENDORS.DBF Vendors classification.
INV.DBF Your classification of the item
POD.DBF Vendor classification
INVADJ.DBF
COMMENT C 50 0 POH.DBF Purchase order comment.
This comment will print on the
purchase order form
COMMENTS C 40 0 WARENAME.DBF A comment field for anything you
what
COST N 10 2 INVADJ.DBF Cost of an item
POD.DBF
REC.DBF
INV.DBF
COSTADJ N 10 2 REC.DBF Cost adjustment value. Used only
by the computer
DATE D 8 0 INV.DBF Date item added to inventory
INVADJ.DBF Date of adjustment
VENDORS.DBF Date vendor created
POD.DBF Date of purchase order detail line
REC.DBF Date of receipt of item
POH.DBF Date of purchase order header line
DESC C 30 0 POD.DBF Description of item
INV.DBF
REC.DBF
DESC2 C 30 0 INV.DBF 2nd Description
DOLLARS N 10 2 INVADJ.DBF Total amount of adjustment
DUE N 10 2 VENDORS.DBF Amount still due (balance due to
Vendor)
ETA D 8 0 POH.DBF Estimated Time (date) of Arrival
POD.DBF
FREIGHT N 10 2 POH.DBF Amount charged for freight
DAYO Inventory, TJS LAB Page: 102
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
ITEM C 12 0 POD.DBF Unique item identifier
WAREHOUS.DBF
REC.DBF
INVADJ.DBF
INV.DBF
KEY N 6 0 REC.DBF The RECEIVER/Key Rec number
LASTDATE D 8 0 INV.DBF Last sale date
VENDORS.DBF Last activity date
LASTRECV D 8 0 POD.DBF Date of last receipt
LOCATION C 3 0 INV.DBF Physical location of an item in
the main warehouse
LOC C 10 0 WARENAME.DBF Field Name of a warehouse/
location, ie 'LOC1'
LOC1 N 7 0 WAREHOUS.DBF Quantity in warehouse # 1
LOC2 N 7 0 WAREHOUS.DBF Quantity in warehouse # 2
LOC3 N 7 0 WAREHOUS.DBF Quantity in warehouse # 3
LOC4 N 7 0 WAREHOUS.DBF Quantity in warehouse # 4
LOC5 N 7 0 WAREHOUS.DBF Quantity in warehouse # 5
LOC6 N 7 0 WAREHOUS.DBF Quantity in warehouse # 6
LOC7 N 7 0 WAREHOUS.DBF Quantity in warehouse # 7
NAME C 30 0 WARENAME.DBF Name of the warehouse/location
VENDORS.DBF Name of the Vendor
POH.DBF
ONHAND N 7 0 INV.DBF Main warehouse quantity (INV.DBF)
ONORDER N 7 0 INV.DBF Quantity currently on order with
vendors (open purchase orders)
OPEN L 1 0 POH.DBF Purchase order not filled/received
POD.DBF if .F.
OPEN_PURC N 10 2 VENDORS.DBF Amount (dollars) of open purchase
orders for a vendor
ORDERED N 7 0 POD.DBF Quantity originally ordered from
vendor
PACKQTY C 6 0 INV.DBF Descriptive Pack/Bundle Qty
ie: '14 per' or '6 Pack'
PAID N 10 2 POH.DBF Amount paid on this PO
VENDORS.DBF Amount paid to a Vendor
PC L 1 0 APH.DBF Purchase Clearing flag
REC.DBF
PHONE C 14 0 POH.DBF Vendors telephone number
VENDORS.DBF
PO N 6 0 REC.DBF Purchase Order (PO) number
POH.DBF
POD.DBF
PRICE N 10 2 INVADJ.DBF Cost to your customers
INV.DBF
PRICE1 N 10 2 INV.DBF Multiple Price #1
PRICE2 N 10 2 INV.DBF Multiple Price #2
PRICE3 N 10 2 INV.DBF Multiple Price #3
PRICE4 N 10 2 INV.DBF Multiple Price #4
PRICE5 N 10 2 INV.DBF Multiple Price #5
PRINTED L 1 0 POH.DBF PO has been printed (.T.)
QTY N 7 0 INVADJ.DBF Inventory adjustment quantity
DAYO Inventory, TJS LAB Page: 103
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
REALCOST N 10 2 INV.DBF Real cost (includes freight and
adjustments)
REASON C 30 0 INVADJ.DBF Reason for an inventory adjustment
RECEIVED N 7 0 REC.DBF Quantity of items received
POD.DBF
RECV_PURC N 10 2 VENDORS.DBF Amount (dollars) of closed/filled
purchase orders
RETAIL N 10 2 INV.DBF List price, manufacturers
INVADJ.DBF recommended sale price
SERIALNO L 1 0 INV.DBF If .T., the requires a serial
number (not used by this version)
SHIPPER C 20 0 POH.DBF Method of shipping
VENDORS.DBF
SHIPNAME C 30 0 VENDORS.DBF Ship To Name and address...
POH.DBF
SHIPADDR1 C 30 0 VENDORS.DBF
POH.DBF
SHIPADDR2 C 30 0 VENDORS.DBF
POH.DBF
SHIPCITY C 22 0 VENDORS.DBF
POH.DBF
SHIPSTATE C 2 0 VENDORS.DBF
POH.DBF
SHIPZIP C 10 0 VENDORS.DBF
POH.DBF
SHIPPHONE C 14 0 VENDORS.DBF
POH.DBF
SLLOC1 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #1
SLLOC2 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #2
SLLOC3 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #3
SLLOC4 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #4
SLLOC5 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #5
SLLOC6 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #6
SLLOC7 N 7 0 WAREHOUS.DBF Stocking Level for warehouse #7
SOLDPTD N 7 0 INV.DBF Total quantity sold for any given
period
SOLDYTD N 7 0 INV.DBF Total quantity sold for the year
STATE C 2 0 VENDORS.DBF Vendors state address
POH.DBF
STOCKLEVEL N 7 0 INV.DBF Recommended inventory stocking
level (user maintained in this
version of DAYO Inventory)
SUBTOTAL N 10 2 POH.DBF Subtotal of detail line items
TAXABLE L 1 0 INV.DBF If .T., than item is taxable
POD.DBF (user maintained)
TAXES N 10 2 POH.DBF Total amount of taxes for a PO
TERMS C 20 0 VENDORS.DBF Terms of repayment (ie: Net 10,
POH.DBF C.O.D., Cash...)
TOTALPAID N 10 2 VENDORS.DBF Total amount paid to this Vendor
TOT_PURC N 10 2 VENDORS.DBF Total Purchases (History)
DAYO Inventory, TJS LAB Page: 104
Field Name Type Len Dec Database Description/Comments
────────── ──── ─── ─── ──────────── ──────────────────────────────────
TRANSACT C 12 0 INVADJ.DBF GL Transaction number
TYPE C 3 0 VENDORS.DBF User maintained
INV.DBF
POD.DBF
UNIT C 3 0 INV.DBF Unit of issue, ie EA, BOX, KIT
UNITQTY N 7 0 INV.DBF Number of items per UNIT. This qty
is used on purchase orders for the
benefit of your vendor
VENDITEM C 12 0 POD.DBF Vendor or manufacture item number
REC.DBF
INVADJ.DBF
INV.DBF
VENDOR C 10 0 POD.DBF Vendor code
VENDORS.DBF
INV.DBF
REC.DBF
POH.DBF
WEIGHT N 8 2 INV.DBF Weight of the Item
ZIP C 10 0 POH.DBF Vendors zip code
VENDORS.DBF
DAYO Inventory, TJS LAB Page: 105
■ TJS 'Computer' LAB
TJS LAB is an association of programmers and technicians that produce
customized, multiuser software for the PC based network (ie: Novell and
others). Our specialties include Inventory Control, PC Communications/EDI,
Management, Reports (standard and graphic), Data Conversions, and
Accounting (A/R, A/P).
A unique feature of TJS LAB is that our software is by default, multiuser.
'Standalone' applications are the exception! All our applications are
written in Clipper, Basic, or C (preferably Basic or Clipper). We will
license all our application source codes. We produce applications that work,
are easy to use, and are inexpensive!
Want a change?
Want an enhancement!
Want a completely new product/application?
Want to make your idea a reality?
Custom/contract programming, by TJS LAB, and our associates is available.
Standard rate is $35.00 per hour (our sites). Guaranteed quality and timely
work is our number one policy.
We make program enhancements/changes/fixes at our location(s), but can/do
make 'house calls' via special software and a modem.
Write us at:
TJS LAB
PO Box 585366
Orlando, Florida 32858-5366
Or call us (8:00 am - 11:00 pm):
(407) 291-3960
* Note that TJS LAB, nor any of the associates accept/take any support
calls for unregistered Shareware products.
TJS LAB, Computer Division
In an effort to provide the 'total solution', TJS LAB now offers personal
computer systems, printers, software and accessories at a much discounted
price. All equipment is warranted by the manufacturer for at least one year.
Call or write us for more information...
