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Monster Media 1994 #1
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monster.zip
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monster
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FINANCE
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QFORM.ZIP
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QFORM.TXT
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1993-12-20
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6KB
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1099's for QuickBooks -- W2's for QuickPay
Whether you need to send 1099's to your vendors or W2's to your
employees, QForm will save you time and ensure 100% accuracy with
no reentry of vendor or employee information. You may use standard
forms with either a dot⌐matrix or laser printer. If you do not
already have them, you can purchase them from your local office forms
supplier.
Installing the program from diskette:
Place the diskette into your floppy drive. Create a new
subdirectory on your hard disk drive, change to that subdirectory, and
copy QFORM.EXE into it.
For example: md \qform (enter)
cd \qform (enter)
copy a:qform.exe (enter)
You may need to substitute b: for the a: if your program diskette is in
drive b:.
Installing the program from QF.EXE, a self-extracting archive file:
Create a new subdirectory on your hard disk drive, change to that
subdirectory, and copy QF.EXE into it. Then execute the file to
extract the compressed files. Then print the order form so you can
register your program.
For example: md \qform (enter)
cd \qform (enter)
copy \download\qf.exe (enter)
qf (enter)
copy qbqp.frm lpt1 (enter)
Starting the program:
Change to the QFORM subdirectory and run the program.
For example: cd \qform (enter)
qform (enter)
NOTE IF YOU HAVE MULTIPLE COMPANIES:
Before attempting to print 1099's, you must start QuickBooks and
make sure the right company is currently selected. The 1099
program runs QuickBooks for you, but it processes 1099's for
whichever is the currently selected company.
General Conventions:
Throughout the program the Escape key aborts or backs you up. The
PageDown key completes an input screen. The arrow keys move you
between multiple-choice menus, and in case of emergency, the Alt-C
key CRASHES the program back to DOS. Don't use it to routinely
stop printing. You can press a key and the program will
immediately stop sending data to the printer. However, your
printer may continue to run until its data buffer is empty.
Entering Company Information:
Fill in the correct information for your company. It is especially
important that you fill in the federal and state employer I.D.
numbers, as these are essential for both 1099's and W2's. You can
use the arrow keys to move from field to field, changing
information. When you have made all needed changes, press the
PageDown key, or press the Enter key while the cursor is at the
last field.
Selecting A Form:
Once you have filled in the company information, you can choose to
print 1099 forms, print W2 forms (if you have QuickPay), return to
company information to change setup, or quit. Use the arrow keys
to move to the choice you want and press the Enter key. Or you can
press the first letter of your choice.
Printing 1099's:
When you ask the program to print 1099's, it actually runs
QuickBooks, selects the 1099 report, and prints it to disk as a
text file called QB1099.TXT. It then uses the information in that
file to print the 1099 forms.
NOTE: The program prints 1099 's for each vendor where you
specified a Taxpayer I.D. Number in QuickBooks when you set up the
vendor. No I.D., no 1099.
READ THIS!
The program cannot completely control QuickBooks when it prints the
1099 report to disk. It needs your help. The program will pause
three times once when it types in the report parameters, once when
it has printed the report to the screen, and again after it has
spooled it off to a disk file. It needs your help. Whenever
QuickBooks pauses, PRESS THE SPACE BAR ONCE. Do NOT press Enter or
Escape or anything else. Just a single tap to the space bar each
time QuickBooks pauses.
When the program has prepared the data and is ready to print, you
get a selection screen that lets you control print options like top
and left margins. You may need to waste a form or two until you
get the proper margin settings for your printer. Note the field
that asks if you want to print a TEST or ACTUAL. If you say T for
TEST, only one page will print. There is an option that lets you
pause printing between each page, as well. That lets you slow down
and more completely control the printing process.
No problem if you are using a laser printer and need to make
several passes, When the program completes the first pass, it
returns to the print selection option screen. Just print again and
again as many times as you need. However, if you exit the print
selection screen, the program will re-run QuickBooks and re-extract
the information to assure it is current.
When QuickBooks finishes printing 1099's, it shows the total amount
of all forms printed. Write the number down. You will need it
when you manually complete the appropriate transmittal recap form.
Printing W2's:
Printing W2's is just like printing 1099's. Be sure to verify the
maximum amounts for FICA wages and Medicare wages. The last W2
printed is a sub-total form, with totals for gross pay,
withholding, etc.