1099's for QuickBooks -- W2's for QuickPay

Whether you need to send 1099's to your vendors or W2's to your 
employees, QForm will save you time and ensure 100% accuracy with 
no reentry of vendor or employee information.  You may use standard 
forms with either a dot©matrix or laser printer.  If you do not 
already have them, you can purchase them from your local office forms 
supplier.  


Installing the program from diskette:

Place the diskette into your floppy drive.  Create a new 
subdirectory on your hard disk drive, change to that subdirectory, and
copy QFORM.EXE into it.  

For example:             md \qform               (enter)
                         cd \qform               (enter)
                         copy a:qform.exe        (enter)

You may need to substitute b: for the a: if your program diskette is in 
drive b:.

Installing the program from QF.EXE, a self-extracting archive file:

Create a new subdirectory on your hard disk drive, change to that 
subdirectory, and copy QF.EXE into it.  Then execute the file to 
extract the compressed files.  Then print the order form so you can 
register your program.

For example:             md \qform               (enter)
                         cd \qform               (enter)
                         copy \download\qf.exe   (enter)
                         qf                      (enter)
                         copy qbqp.frm lpt1      (enter)


Starting the program:

Change to the QFORM subdirectory and run the program.  
                         
For example:             cd \qform               (enter)
                         qform                   (enter)


NOTE IF YOU HAVE MULTIPLE COMPANIES:

Before attempting to print 1099's, you must start QuickBooks and 
make sure the right company is currently selected.  The 1099 
program runs QuickBooks for you, but it processes 1099's for 
whichever is the currently selected company.


General Conventions:

Throughout the program the Escape key aborts or backs you up.  The 
PageDown key completes an input screen.  The arrow keys move you 
between multiple-choice menus, and in case of emergency, the Alt-C 
key CRASHES the program back to DOS.  Don't use it to routinely 
stop printing.  You can press a key and the program will 
immediately stop sending data to the printer.  However, your 
printer may continue to run until its data buffer is empty.


Entering Company Information:

Fill in the correct information for your company.  It is especially 
important that you fill in the federal and state employer I.D. 
numbers, as these are essential for both 1099's and W2's.  You can 
use the arrow keys to move from field to field, changing 
information.  When you have made all needed changes, press the 
PageDown key, or press the Enter key while the cursor is at the 
last field.


Selecting A Form:  

Once you have filled in the company information, you can choose to 
print 1099 forms, print W2 forms (if you have QuickPay), return to 
company information to change setup, or quit.  Use the arrow keys 
to move to the choice you want and press the Enter key.  Or you can 
press the first letter of your choice.


Printing 1099's:  

When you ask the program to print 1099's, it actually runs 
QuickBooks, selects the 1099 report, and prints it to disk as a 
text file called QB1099.TXT.  It then uses the information in that 
file to print the 1099 forms.

NOTE:  The program prints 1099 's for each vendor  where you 
specified a Taxpayer I.D. Number  in QuickBooks when you set up the 
vendor.  No I.D., no 1099.  


                       READ THIS!  

The program cannot completely control QuickBooks when it prints the 
1099 report to disk.  It needs your help.  The program will pause 
three times once when it types in the report parameters, once when 
it has printed the report to the screen, and again after it has 
spooled it off to a disk file.  It needs your help.  Whenever 
QuickBooks pauses, PRESS THE SPACE BAR ONCE.  Do NOT press Enter or 
Escape or anything else.  Just a single tap to the space bar each 
time QuickBooks pauses.  

When the program has prepared the data and is ready to print, you 
get a selection screen that lets you control print options like top 
and left margins.  You may need to waste a form or two until you 
get the proper margin settings for your printer.  Note the field 
that asks if you want to print a TEST or ACTUAL.  If you say T for 
TEST, only one page will print.  There is an option that lets you 
pause printing between each page, as well.  That lets you slow down 
and more completely control the printing process.  

No problem if you are using a laser printer and need to make 
several passes,   When the program completes the first pass, it 
returns to the print selection option screen.  Just print again and 
again as many times as you need.  However, if you exit the print 
selection screen, the program will re-run QuickBooks and re-extract 
the information to assure it is current.

When QuickBooks finishes printing 1099's, it shows the total amount 
of all forms printed.  Write the number down.  You will need it 
when you manually complete the appropriate transmittal recap form.


Printing W2's:

Printing W2's is just like printing 1099's.  Be sure to verify the 
maximum amounts for FICA wages and Medicare wages.  The last W2 
printed is a sub-total form, with totals for gross pay, 
withholding, etc.