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Black Book Plus V3.0 RanKel Software Copyright (c) 1992, 1993 Randy M. Freed Shareware Notice Congratulations! You have received a copy of Black Book Plus, a fun and easy-to-use name and address database. This software is not free, but is provided as shareware. This means you can try it before you buy it. Shareware allows you to review and evaluate software without having to pay for it first. If you don't like the software, don't use it. However if you find Black Book Plus useful, please register. Registration entitles you to the latest version of Black Book Plus and update notifications. Registration also helps support product development and enhancement. Quick Start! If you are in a hurry to try Black Book Plus and don't want to read this DOC file, this should get you started. 1. Make sure you are in the directory containing your new Black Book Plus v3 files and type "install c:" (Replace c: with the Drive you wish to install BBP). This will run an installation program which will create a new directory called \BBPV3 and copy all program files to that directory. When the installation is completed, you will be placed in the new directory and BBP will run. OR: 1. Create a directory on your hard drive for Black Book Plus Example: md\BBPV3 2. Copy the files into the new directory Example: Copy *.* \BBPV3. 3. Change to the new directory. Example: cd\BBPV3 4. To run as a stand alone program type "BBPV3" (without the quotes). 5. To run as a TSR "popup" program type "BBPV3 /L" (without the quotes). To "popup" Black Book Plus press "Alt + Tab". That means press the Alt key and the Tab key together. For more information, please read on... :) About Black Book Plus Black Book Plus (BBP)is an electronic "black book" address data base. It can be run as a TSR (pop up) program using approximately 7k of ram. This will allow you to "pop up" Black Book Plus while running other DOS programs. It can also be run as a stand-alone program in DOS. BBP can also be run as a DOS program under Windows. With BBP you can keep track of names, addresses, phone numbers and notes for all your friends, family, business associates, or organizations all in one program. There is no need to load a file for your personal friends and another for your business colleges. BBP allows you to attach keywords or codes to each "card" entered, so you can organize the entries as needed. Black Book Plus also will print envelopes, labels, phone books, postcards, index, and rotary cards. You can use BBP to track your Christmas card list, or even business contacts. Black Book Plus is a very easy program to use. Pressing any letter will "zoom" you to the first occurrence of a last name starting with that letter. You can browse through the cards using either the arrow keys, or the mouse. Flip to the back side of the card and you can enter notes for each card. You can also search for a card by selecting "Search" from the pull down menu. When using the search mode, you can search for cards by name, company, city, state, zip code, keywords, code, phone number, address, cards tagged for printing, or a combination of keywords and codes. You don't need to know the correct spelling to do a search. For instance, entering J D during a name search will find all cards with names starting with J D. Like John Doe, Jack Doe, and Jane Dainty. The Codes and Keywords allow you to organize your cards into almost any order you need. They also allow quick recall of special groups. For instance using DOCTOR as a keyword would allow you to recall a list of all of your doctors with just a few keystrokes. Using Black Book Plus To run this software you will need an IBM PC, XT, AT, PS/2 or compatible computer with a minimum of 512K of memory and one floppy disk. However a hard disk and at least 640K of memory is recommended. To start Black Book Plus you can use the supplied Install program by moving to the drive and directory that contains your new Black Book Plus v3 files and type "install c:" (Replace "c:" with the Drive you wish to install BBP). This will create a new directory (\BBPV3) and copy the program files into that directory. If you prefer to install BBP manually, first create a directory for the program and data files. If you are not sure how to do this check your DOS manual for instructions. Then copy all the files to the new directory. The files should be BBPV3.EXE, BBPV3.DOC (this file), BBPV3.PIF, BBPV3.ICO, VENDOR.DOC REGISTER.DOC, and INSTALL.BAT. To start the program and run as a stand alone DOS program, move to the directory containing the files and type "bbpv3". To load BBP as a TSR (pop up) program, type "bbpv3 /l". This will load a 7k resident kernel into memory and use Expanded memory as a swap file. When the hot key (Alt+Tab) is pressed, the program will "pop up" over DOS or any DOS program (See "Using Black Book Plus as a TSR "Pop up" program" and "Command Line Options" for more information). Unregistered versions will display the shareware information until a key is pressed. After pressing a key the main program will start. After the program has been run for the first time it will create several new files. Card.dat is the data file needed to store all the card information and Notepad.dat is the data file for the Note Pad. The files with the .ndx extension are used for searches. If the .ndx files are lost or damaged you can repair them from the Utilities menu. If the card.dat file is lost or damaged you loose your information forever. It is important to back up your data. This can be done from the Utilities menu. Black Book Plus also allows you to Import and Export data. The Export procedure can be useful if you wish to do a mail merge. The comma delimited ascii file can be used by many word processors including WordStar and Word Perfect. The Import procedure lets you use information you may already have stored in some other database file. These items will be discussed more later. When you first enter Black Book Plus you will be in the Browse Mode. (Note: If there are no entries in the database you will be prompted that the database is empty and ADD will be highlighted in the pull down menu) The very top line of the screen displays the current date and time. Below that is the pull down menu. In the center of the screen is the "card". Just above the card is the status line. This will display which mode (Search or Browse) you are in. Each entry will have it's own card. This is where all the information is placed. Pressing the "F1" key will display a help list of key functions. Note: If you are upgrading from version 2 see "Converting data from version 2" later in this DOC. Pull Down Menu The Browse Mode is the only place you can use the pull down menu. To access it press "Esc", or "Alt" and the first letter of your menu choice. (Alt + U for utilities etc.) The selected menu item will be highlighted and if there are submenu choices they will be pulled down. To select one, use the arrow keys to move the highlighted bar to your choice and press "Enter" or press the highlighted letter of your selection. The mouse can be used also. The left button duplicates the "Enter" key and the right button duplicates the "Esc" key. The pull down menu is made up of 6 choices. They are Utilities, Search, Add, Edit, Delete, and Print. Utilities Utilities contains 7 sub-choices. Reindex, Backup, System Information, Import, Export, Screen Trouble, and Quit. A. Reindex When using Black Book Plus the index files are automatically updated so normally you will not need to use this feature. If you Import data into your card file the Reindex procedure will automatically run to update all the files. The only time Reindex should be needed is if the index files (files with the "ndx" extension) are damaged or lost. If the program does not seem to be recalling information correctly try running Reindex. Using Reindex when the files are not damaged will not harm any data. Reindex will take a little time to complete. The bigger the data file the more time it will take. Of course, time also depends on the computer used. On a 10 Mhz. 8088 a data file containing 130 records will take approximately 1 minute and 20 seconds. A 250 record database using a 486DX33 will take approximately 15 seconds. B. Backup The Backup utility will copy the data files "card.dat" and "notepad.dat" to either A: or B: drive. To select Backup, press "Alt - U" to access the pull down menu (or press Esc). When the Utilities menu is pulled down press B to start the backup procedure. After selecting Backup you will be prompted for the drive to copy the data file to. Put a formatted disk in the drive you select and follow the directions on the screen. Remember, it is ALWAYS a good idea to back up your data, no matter what program you are using! C. System Info System Info gives you a little information about your computer system and the data file. Press "Alt" and "U" to access the Utilities menu. Next press "C" or use the mouse or cursor keys to highlight System Info and press "Enter". A window will pop up displaying the information. The information includes: 1. The registration number. 2. Who it is registered to. 3. Free memory (ram) 4. Total disk size. 5. Free disk space. 6. DOS version. 7. Data file name. 8. File size. and 9. Number of Cards in the file. D. Import The Import procedure will import a comma delimited ascii file into the card.dat file. This allows you to utilize information you may already have collected and entered into a different database program. The Import procedure will create a new card file if there is none, or add to the current one. First you need a file to Import. You will need to create a file or export the information from your database. dBase III + is one of many database programs that can export it's data into a comma delimited file. The rules for the file are this: it must be in ascii text format, fields must be enclosed in quotes, separated by commas, and each record must end with a carriage return. If you have information in a database program that you would like to use in Black Book Plus consult your database manual to see if it can create a comma delimited file for you. Before Importing a file make sure you have a backup of your Card.dat file. To use the Import procedure press "Alt" and "U" (or press Esc) to get to the Utilities menu. Next press "D" to choose Import or use the cursor keys or mouse to highlight Import and press "Enter". A window and prompt will appear on the screen, asking for the import file name. Enter the file and path name. Next a window will appear asking if this is a Black Book Plus file. If the ascii file was created with Black Book Plus's Export procedure answer yes. The import will begin, automatically entering fields into the correct places within the data file. If the file was created with other than Black Book Plus answer No and a window will appear with a list of fields. The prompt will ask "What is field #1". This is asking what field number 1 of the comma delimited file (source file) is. Highlight the field in the list matching the field in the import file and press "Enter". If there is no match select "Not found". Continue for each field in the source file. When done, select "Start conversion". The program will then attempt to copy the data from the source file into the proper fields of the card.dat file. If the file you named is not the correct type of file you will hear a beep and see a notice on the screen. If you picked more fields than your import file contains the program will tell you and then abort the procedure. When the import is completed a window will pop up showing how many cards were copied into your card file and how many total cards are in it. Next, the program will rebuild the index files to match them to the new data. The import procedure does create a backup file called card.bak before writing any data. If the program fails for some reason, or you selected the wrong fields, you can rename card.bak to card.dat to reclaim your original data. Again if your data file contains any information it is still a good idea to back it up to a different drive. A lot of SAFETY is better than retyping lost information! E. Export The Export procedure will export cards into a comma delimited text file for use with other programs, or to pass information to other users of Black Book Plus. Many word processors can use data from a comma delimited file for mail merge routines. You can even use the Export to print your labels or reports in programs other than Black Book Plus. WordStar and Word Perfect are two word processors that can use this type of file. Consult your word processor's users manual for more information on mail merge and importing data. To use Export, press Alt + U (or press Esc) to get to the Utilities menu. Next press E to start the Export procedure or use the cursor keys or mouse to highlight Export and press enter. You will be asked if you wish to export all the cards or only the tagged cards. If you wish to mail merge only some of your cards then you can tag them and export only the cards you need. Or maybe you want to share part of your data with a friend who is using Black Book Plus. Again, you can mark just the cards you wish to share and export them. Your friend can then use the Import procedure to add the cards to his or her data file. Next you will be prompted to select the sort order for exporting. This will place the cards in an ascending order using the index file you choose. The next prompt will ask for the file name for the export file. Bbpdata.txt is the default name but you can change it to any legal DOS file name. To send the file to another drive or directory use the full drive and path name (ie. a:party.lst). If the file name already exists a warning will sound and you will be given a chance to abort or overwrite the file. To abort the procedure press ESC in any of the windows. This will return you to the Browse mode. F. Screen Trouble Screen trouble will correct "snow" or scrolling problems. These problems are found on some older CGA screens. To use it press Alt + U or Esc, to pull the Utilities menu down. Next press F or use the cursor keys or mouse to highlight Screen Trouble and press Enter. A window will pop up asking if you are seeing snow. If you see "snow" on the screen during any of the program operations select Yes. This will slow screen writing down some, but should correct the problem. Next you will be asked if the screen scrolls correctly. If you experience bad flicker when the screen scrolls (while printing labels or reports to the screen) select Yes. Again this may slow down screen writing some but the flicker should disappear. Selecting Yes when there is no problem will not harm anything but will slow down program operations. Quit This selection of course, will quit the program and return to where you were when Black Book Plus was started. Before quitting all files are closed and data is saved. Pressing "Ctrl" and "Q" will also quit the program. Search Search contains 11 sub-choices. Name, Company, City, State, Zip code, Code, Keywords, Phone Number, Address, All Tagged, and Code + Note. The Search mode allows you to search on any of these fields. You can search for one specific card or create a list of cards. During the search you are asked if you want to limit the search to cards that are tagged only. This will filter out unwanted cards making your list more usable. Lets say you want to search for people living on Maple Street in Home Town. First search by City for Home town and Tag the cards. Next search by Address for Maple Street. When asked if you want to limit the search to tagged cards only answer Yes. You will be given a list of cards of people living in Home Town who live on Maple Street. If you want all people living in Home Town, answer No and the tags will be ignored. This type of search can be used for all fields listed above. Below is a detailed description of each Search field. A. Name A name search can be accomplished by selecting "Name" from the search submenu. You can use name search to find a desired card or to create a list of matching cards. You may wish to locate John Doe or maybe all the Doe family or even all people with the initials of J. D.. You can even limit the search to all Doe's in a certain area Code. To do a name search first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select Name by pressing "A" or by using the mouse or arrow keys to move the highlighted bar to Name and press "Enter". You will be prompted for a first name and a last name. Black Book Plus can search on a partial string. This can be handy if you are not sure of the spelling or if you wish to recall a list of people with the same name. When prompted for a first name, enter the first name as it was entered in the database, or any part of the name starting from the first letter. If you were searching for John Doe you could enter John or J or Jh or any other combination for the first name as long as you start from the front of the name. You could not enter Jn to recall John. The same rules work for the last name field. If you wanted to recall all the Doe's (for a family reunion maybe?), you would press "Enter" for the first name, leaving that field blank. Then enter Doe for the last name. This will recall all the Doe's entered into the data file. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the cards from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the currently displayed card. If the card is already tagged pressing "Ctrl" and "T" will untag it. Press "Esc" to leave the search list and return to the Browse Mode. If you wish to tag only the cards in the list but there are some cards not in the list which are already tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. B. Company This will search the data file for a company name. A Company search can be done by selecting "Company" from the search submenu. To do a Company search first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select Company by pressing "B" or by using the mouse or arrow keys to move the highlighted bar to Company and press "Enter". You will be prompted for a company name. Black Book Plus can search on a partial string. This can be handy if you are not sure of the spelling or how it was entered into the data file. When prompted for a company name, you may enter the company name as it is in the database, or any part of the name. If you were searching for RANKEL SOFTWARE you could enter RANKEL, RAN, R, Software, or any other part of the company name. However you could not enter RS to recall RANKEL SOFTWARE. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. Press "Esc" to leave the search list and return to the Browse Mode. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. C. City This will search the data file for a City. You may wish to recall all your friends in a certain city or just your favorite shareware programmer! To do a City search first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select "C" from the search submenu, or use the mouse or arrow keys to move the highlighted bar to City and press "Enter". You will be prompted for a City name. Black Book Plus can search on a partial string. This can be handy if you are not sure of the spelling or how it was entered into the data file. When prompted for a city name, you may enter the city name as it is in the database, or any part of the name starting from the first letter. If you were searching for SILVER LAKE you could enter SILVER LAKE, SILVER, SIL or any other combination for the city name as long as you start from the front of the name. You could not enter LAKE to recall SILVER LAKE. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. Press "Esc" to leave the search list and return to the Browse Mode. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. D. State This will search the data file for a State. With a State search you can recall all your contacts in any given state. To do a state search first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select "State" from the search submenu by pressing "D", or by using the mouse or arrow keys to move the high lighted bar to State and press "Enter". You will be prompted for a State. Black Book Plus can search on a partial string. This can be handy if you are not sure of the abbreviation. When prompted for a State, you may enter the State as it is in the database, or just the first letter of the abbreviation. If you were searching for KANSAS you could enter KS or K. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. E. Zip code This will search the data file for Zip codes. To do a Zip code search first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select "Zip code" from the search submenu by pressing "E", or by using the mouse or arrow keys to move the highlighted bar to Zip code and press "Enter". You will be prompted for a Zip code. Black Book Plus can search on a partial string. This can be handy if you are not sure of the zip code or if you wish to recall a list of cards within the same general zip code area. When prompted for a zip code, you may enter the first 5 digits of the zip, or any part of the zip starting from the first number. If you were searching for 66539 you could enter 66539, 665, or any other combination for the zip code as long as you start from the front of the zip code. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or un tagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. F. Code This will search the data file for cards with the same Code. Codes can be used to group your cards into any order you may need. You may wish to keep a list of all your party friends or business associates. To do this you would enter a code in the code field when filling out a card. You might use B for business associates and P for party folks (or any other code that makes sense to you). To do a Code search first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select Code from the search submenu by pressing "F", or by using the mouse or arrow keys to move the highlighted bar to Code and press "Enter". You will be prompted for a Code. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. G. Keywords This will search the data file for your keywords. This can be used to group your cards in ways not possible with the code field. A keyword search, searches all three Keyword fields for the entered text. Any text or numbers can be entered in the keyword field. You might want to mark your doctor's cards by using EYE DOCTOR, KIDS DOCTOR, or anything else that makes sense to you. To do a Keyword search, first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select Keywords from the search submenu by pressing "G", or by using the mouse or arrow keys to move the highlighted bar to "Keywords" and press "Enter". You will be prompted for a keyword string. Black Book Plus can search on a partial string. This can be handy if you are not sure of the spelling or if you use more than one keyword for each card. Next you will be asked if you want to limit the search to tagged cards only. When prompted for a keyword string, you may enter the string as it is in the database, or any part of the note. If you had a card that contained "EYE DOCTOR" in any of the keyword fields you could enter EYE DOCTOR, DOCTOR, DOC, EYE or any other combination for the keyword. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. H. Phone Number This will search the data file for a specific area code or phone number. If you need a list of all contacts living in a certain phone district or if you have a phone number with no name, you can use this feature. To access it press "Alt" and "S" of press "Esc" to pull the menu down. Then press "H" for Phone Number or use the cursor keys or the mouse to highlight Phone Number and press "Enter". You will be asked to enter the number to recall. Enter the number or press "Esc" to abort. You can enter just the area code, the entire number or just a portion of it. Do not enter "-" or "()". Only numbers are accepted. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. I. Address This will search the data file for a specific address. This will search both address lines. To use this procedure press "ALT" and "S" or "Esc" to pull the menu down. Next press "I" or use the cursor keys or the mouse to highlight Address and press "Enter". You will be asked for the address to search for. This search mode will search both address lines for the string you entered and return the cards that contain the string. For instance if you wanted a list of people lining on Main Street, you could just enter Main and Black Book Plus will search for all address containing Main. Such as 202 Main Street, 145 Main etc... . If you entered 202 it would find all the addresses containing 202. Like 202 Main, 202 Lake Street etc... . The program will search anywhere in the address lines. The string does not have to start the line. Next you will be asked if you want to limit the search to tagged cards only. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. If you wanted to create labels for all the matching cards you could press "Ctrl" and "Home" to tag all the cards in the list for printing. Each card marked for printing will have a "Tagged" in the lower left corner of the card. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag the cards. Again if you tag the cards while in the search mode only the cards found in the search will be tagged or untagged. If you are in the Browse mode all the cards in the data file will be tagged or untagged. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. J. All Tagged This will search the data file for all cards that are "Tagged". Tagging is used for printing labels or printing a report. All tagged cards will be printed. If you wish to look through the cards that are tagged, first access the pull down menu by pressing "Esc" or "Alt" and "S". Then select "All tagged" from the submenu by pressing "J", or by using the arrow keys to move the highlighted bar to "All tagged" and pressing "Enter". When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. Each card marked for printing will have a "Tagged" in the lower left corner of the card. Pressing "Ctrl" and "End" will untag all the cards found in the search, and "Ctrl" and "Home" will retag them. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag all cards. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. K. Code + Keyword This will search the data file using a combination search of the Code field and the Keyword field. Lets say you use the program for a dating database. You may want to use the Code field for a "rating" from 0 to 9, and the Keyword field for personal interests. Suppose you need a date for Saturday night. You could use the Code + Keyword search to create a list of all people you rate as 9's that like snow skiing. You could also limit the search to only people in your city. To use this procedure press "Alt" + "S" or "Esc" to pull down the menu. Then press "K" or use the cursor keys or the mouse to highlight Code + Keywords and press "Enter". You will be asked for the Code to search for. Codes can be any letter from a to z or any number from 0 to 9. Next you will be asked for the Keyword string. This will search all cards for the string you entered which is located anywhere in any of the three Keyword fields. After entering the Keyword string you will be asked it you wish to limit the search to only Cards that are tagged. If you select Yes, the search will find only the tagged cards that match the search strings. If you wanted to limit the above example to only the people in Kansas City you would use the search by City procedure to tag Kansas City Cards before you start the Code + Keyword Search. When the recall is completed the status line above the card will tell how many matching cards were found and what type of search was performed. You can page through the list using either the arrow keys or the mouse. The PgDn and PgUp keys will flip the card from front to back. Each card marked for printing will have a "Tagged" in the lower left corner of the card. Pressing "Ctrl" and "End" will untag all the cards found in the search, and "Ctrl" and "Home" will retag them. If you are in the Browse mode and press the "Ctrl" and "Home" keys you will tag all the cards in the database. Pressing "Ctrl" and "End" will untag all cards. Pressing "Ctrl" and "T" will tag only the card displayed. If the card is already tagged pressing "Ctrl" and "T" will untag it. If you wish to tag only the cards in the list, but there are already some cards not in the list which are tagged, press "Ctrl" and "R". This will untag all cards and retag the cards in the current list. Press "Esc" to leave the search list and return to the Browse Mode. Add Use this selection to add new cards. To choose Add press "Esc" or "Alt" and "A" (If the data file is empty the program will highlight Add upon entering ). When the pull down menu highlights Add press "Enter". The First Name field will be highlighted first. Enter the information and press "Enter" to continue to the next field. You can use the arrow keys to move from field to field. Fields can be left blank if need be. Press the "F1" key for Help if needed. To enter information in "free form" on the back of the card, press PgDn. This will flip the card to the back side. PgUp will flip the card to the front again. When finished entering information press "F10" to save the card. Another blank card will appear. Continue adding information or press "Esc" to end the Add Mode. If you start to add information and decide to quit, pressing "Esc" will exit you from the add mode without saving information on the card displayed. All previously saved cards will be preserved. When entering information all text will be in upper case (except on the back side of the card). I chose this for several reasons. One is the Postal Service prefers capital letters on their addresses. Another is to help us non typists to enter information quickly. The last reason is to speed searches by not having to check for upper and lower case strings. The Zip Code field will accept numbers only. The Code field can accept numbers between 0 and 9 or letters A through Z. The rest of the fields can accept any characters. Note: Before "flipping" to the back side of the card press "Enter" to move to the next field if you changed or entered data in the current field. Edit This is used to change information in a card. Select it by pressing "Esc" or "Alt" and "E". When the pull down menu highlights Edit, press "Enter". You will be prompted for a First Name and Last Name. Enter the requested information and press "Enter". If found the First Name field of the selected card will be high lighted. You can use the arrow keys or the mouse to move through the card. Press "F1" for help if needed. When finished changing the card, press "F10" to save the change. If you wish not to save your changes, press "Esc". There is a hot key that can be used if the card you wish to edit is currently being displayed. To use it press the "Ctrl" and "E" keys. You will enter the Edit Mode for the currently displayed card. During an edit you can move to the back side of the card by pressing PgDn. PgUp will flip the card back to the front. Press "Enter" to move to the next field before "flipping" if data was changed in the current field. Delete Use this to Delete a card from the data file. To use this press "Esc" or "Alt" and "D". When the pull down menu highlights Delete, press "Enter". You will be prompted for a First Name and a Last Name. Enter the information as requested and press "Enter". If the card is found it will be presented and a note asking "Delete this Card? (Y)es (N)o" will be displayed. press "Y" for yes and "N" for no or use the cursor keys or mouse to highlight your choice and press "Enter". Y will delete the card from the data file and update the index files. N will not change any information. There is a hot key that can be used also. If the card you wish to delete is currently being displayed, press "Ctrl" and "D". The Delete message will be displayed at the bottom of the card. Again press "Y" or "N" to either delete the card or ignore the command. "Ctrl" + "X" will Delete all cards in the list. This will only work in the Search Mode. This can be used to delete large number of cards quickly. Remember however that deleted cards can not be recovered. Always keep current backup copy of your data! Print This is used to print labels, Phone books, Address books, index cards, post cards or envelopes. To select the print menu press "Esc" or "Alt" and "P". The pull down menu will display 10 choices. Two sizes of multi-purpose labels, Shipping labels, three sizes of envelopes, two types of reports, and two types of cards, index cards and post cards. Below is a detailed explanation of each. A. Labels 3 1/2 X 15/16 B. Labels 4 X 1 7/16 If you wish to print more than one label you will need to "Tag" the cards you wish to print. To do this use the Search mode. This is described in detail above. After your selected cards have been tagged you are ready to print. To start, select Print from the pull down menu by pressing "Esc" or "Alt" and "P". Then choose the size of labels by pressing "A" or "B" or by moving the highlighted bar using the arrow keys or the mouse. You will be asked if you wish to print the current card only. Selecting "Yes" will print a label for the currently displayed card only. If you select "No" the program assumes you have already "Tagged" your cards and you will be asked what sort order to use for printing. Select the order you wish the labels to be printed in. If you want them in order of Zip Code pick that, if you need them in order of Last name then choose Last name etc... . Next you will be asked if you want the Company name included on the labels. Press "Y" for yes and "N" for no and press "Enter". Next is a prompt asking how many of each label you want to print. You can choose from 1 to 999 for each label. You will then be asked where to send the labels. You can send them to the printer (Lpt1, Lpt2 or Lpt3), to a disk file, or to the screen. If you choose to send them to the printer you will be asked which port to send them to. After making your selection a prompt will pop up telling you to turn the printer on and align the labels. Align them so the print head is an the first print line. If you choose to send them to a disk file you will be asked for the file name. Enter the full drive, path and file name. If you just enter the filename they will be sent to the current directory. Any legal dos filename will work. If you choose to send the labels to the screen they will scroll, non stop in the same format as they will be printed. Note: the printer needs to be set for 6 lines per inch to properly print the labels. This is a common setting for most printers. If your labels do not line up correctly check the setting of your printer. Also if you wish to use a special font you can set your printer for this if it is available. If you have an address line or name that is too long to fit on the label, try using a smaller print pitch. By changing the print pitch you can use longer or shorter labels than the 3 1/2 or 4" selection. C. Shipping Labels 4 X 1 7/16 This will print large shipping labels which can be used for sending packages. These labels are designed for plain shipping labels with no TO: or From: pre-printed on them. Shipping labels with a small box for the From address and a larger box for the To address will work fine. I used the Avery #4161 labels to design this procedure. Before printing the shipping labels you must tag the cards you wish to print, unless you only need labels for one address. To do this use the Search mode. This is described in detail above. After your selected cards have been tagged you are ready to print. To start, select Print from the pull down menu by pressing "Esc" or "Alt" and "P". Then choose the "C" for Shipping labels or move the highlighted bar using the arrow keys or the mouse to Shipping Labels and press "Enter". The first prompt will ask if you want to print the current card. If you only need a label for one address and the correct card is currently being displayed, select "Yes". If you need more than one address select "No" and you will be asked what sort order to use for printing. Select the order you wish the labels to be printed in. If you want them in order of Zip Code pick that, if you need them in order of Last name then choose Last name etc... . Next you will be asked if you want the Company name included in the shipping address. Press "Y" for yes and "N" for no and press "Enter". The next prompt will ask if you wish to enter a return address. Press "Y" for yes and "N" for no. If Yes was your answer you will be given a four(4) line prompt to enter the return address on. The address you entered will be displayed and you will be asked if it is correct. Next is a prompt asking how many of each label you want to print. You can choose from 1 to 999 for each label. You will then be asked where to send the labels. You can send them to the printer (Lpt1, Lpt2 or Lpt3), to a disk file, or to the screen. If you choose to send them to the printer you will be asked which port to send them to. After making your selection a prompt will pop up telling you to turn the printer on and align the labels. Align them so the print head is at the first print line. If you choose to send them to a disk file you will be asked for the file name. Enter the full drive, path and file name. If you just enter the filename they will be sent to the current directory. Any legal dos filename will work. If you choose to send the labels to the screen they will be presented one by one in the same format as they will be printed. If it is, then printing will begin. If not, then the return address will be displayed again so you can make changes. The return address will be centered on the shipping label. You may need to print just one label to make sure everything is lined up like you want it. Note: the printer needs to be set for 6 lines per inch and 10 pitch to properly print the labels. This is a common setting for most printers. If your labels do not line up correctly check the setting of your printer. Also if you wish to use a special font you can set the font (if your printer has them) before printing begins. D. [Business] Envelopes E. [Small] Envelopes F. [Christmas] Envelopes These selections will print the address of the card being displayed, or a set of tagged cards, onto a business envelope (4 1/8 x 9 1/2), a small envelope (3 5/8 X 6 1/2), or odd sized envelopes such as Christmas Envelopes. Note: the printer needs to be set for 6 lines per inch and 10 pitch to properly print the envelopes. This is a common setting for most printers. If your envelopes do not line up correctly check the setting of your printer. Also if you wish to use a special font you can set the font (if your printer has them) before printing begins. G. Address Book H. Phone Book These selections will print names and addresses for all the cards that are tagged. See Search, for information on tagging cards. To select this press "Esc" or "Alt" and "P" to pull down the print menu. Then select the type of report you want by pressing "F" or "G" or by moving the highlighted bar to the report of your choice by using the arrow keys or the mouse. The first prompt will ask which sort order you want to use. Select the order you want the report to be listed in. Next you will be asked to enter a Report Title. This can be used to put a heading on your reports to identify them better. The next prompt will ask you where to send the report. Reports can be sent to the printer, a disk file or the screen. If you are sending the report to the printer you will be asked which port to send it to. Lpt 1 - 3 are available. If you are sending the report to a disk file you will be prompted for a file name. Any legal dos filename will work. If you want to send it to a disk or directory other than the current one, use the full drive and path name (ie. b:\report\bbprept.txt). If you elected to send the report to screen it will be scrolled non-stop in a window. The Address Book will print all the information from the front side of the card into a neat format that can be used as an address book. The Phone Book will print one line of information for each card, just as a telephone book does. This will contain the First and Last name, phone, and address. I. Post Card J. Index Card These selections allow you to print 4 X 6 Post cards or 3 X 5 Index or rotary cards. You can print information from the front or back of the cards. For instance, lets say you are having a party and you want to send post cards for invitations. You would first search and tag the cards you wanted to send. Then using the Post Card selection you would print the mailing address and your return address on the front of the cards (tractor feed cards work great for this but single cards can be used also). Next you could create a temporary card in BBP with the party information on the back side. Then print x number of copies of the back side of this card on the reverse side of your Post cards. Now your Post cards are ready to be mailed! The Index Card feature may be handy if you need access to the addresses at another location but don't have a computer. You can print the name, phone number and address of each contact on the front of the index card, turn the cards over, and print the information from the back side of the card onto the Index card. To print cards press "Alt" and "P" or "Esc" to pull down the menu. Press "I" for Post Cards or "J" for Index Cards or use the cursor keys or mouse to highlight your selection and press "Enter". The first prompt will ask if you wish to print the current card only. If you want to print the address of the card that is currently being displayed press "Y". To print more than one card press "N". ( If you want to print a list of cards you should have tagged the cards you want printed before starting the print operation.) Next you will be asked which side of the card you want to print. If you chose to print a list of cards a prompt will ask for the sort order to print them. The next prompt will ask "How many copies of each?" This will allow you to print more than one card for each address if needed. You can select from 1 to 999. If printing Post cards you will be asked if you want to print the Company name. Select "Yes" or "No". Then you will be asked if you want to print a return address. If yes, you will be given a four(4) line prompt to enter the address. The next prompt will ask where you want to send the card to. You can send the card to the printer, screen or a file. If sending to the printer you will be asked what port to send it to. Make sure the printer is on and the envelope is aligned so the top of the card is at the first printing line. If sending it to the screen the card(s) will be displayed just as it will print. Note Pad This is where you can keep track of special notes you may need. If you use a large amount of Codes in your Cards this is the place to list them so you can recall them at a later time. You may also want to use it as a reminder for important information. To use the Note Pad just press F5. Enter the information you desire and when done press F10 to save it to disk. Pressing F1 while in the Note Pad will give you a help screen. To review the information, press F5 to pop up the note pad again. Pressing "Esc" will close the pad without saving or changing any information. Key Functions Here is a list of the special keys used in Black Book Plus. You can get a list by pressing the "F1" key when in the Browse Mode or any of the Search Modes. Ctrl + D ......... Delete displayed Card Ctrl + E ......... Edit displayed Card Ctrl + T ......... Tag or Untag displayed card Ctrl + Q ......... Quit Ctrl + End ....... Remove all tags (in current list) Ctrl + Home ...... Tag all cards (in current list) Ctrl + R ......... Remove all Tags & Retag Cards in current list Ctrl + S ......... Save new or changed Cards to disk Ctrl + X ......... Mass Delete (Delete all cards in Search List) Alt + ............ First letter of Menu Selection = Menu(ie. Alt + U = Utilities) PgUp ............. Flip to front of card Up Arrow ......... Previous card (steps toward beginning of list) PgDn ............. Flip to back of card Dn Arrow ......... Next card (steps toward end of list) Esc .............. Toggle Menu on & off / Abort current operation F10 .............. Save Card (after Add or Edit operation) F1 ............... Help! F5 ............... Note Pad Note: The Menu can only be called from the Browse Mode. In Browse Mode pressing a letter will Zoom you to the first Card in the file that has a Last name starting with the letter pressed. Files Your Black Book Plus version 3 program should have 6 files. BBPV3.EXE, BBPV3.DOC, BBPV3.PIF, BBPV3.ICO, REGISTER.DOC, and VENDOR.DOC. 1. BBPV3.EXE is the main program file. 2. BBPV3.DOC is the file containing the documentation for the Black Book Plus. 3. REGISTER.DOC is the registration file. Use it to register your copy of Black Book Plus. 4. BBPV3.PIF is a PIF file to be used when running BBP under Windows. 5. BBPV3.ICO is an icon file for Windows. 6. VENDOR.DOC is an information file for Shareware vendors 7. INSTALL.BAT is the installation program for BBP After running this software for the first time it will create several new files. The data files are CARD.DAT, and NOTEPAD.DAT. The files with the extension .NDX are index files. Temporary files are written to disk at times to be used during program operation. Normally they will be removed at the close of the program. If the program is ended abruptly (ie. re-booting while in the program) there may be some temporary files left on disk. If you see files with the extension of .LRF in the Black Book Plus directory you can erase them. * Do not erase these files while BBP is running in Windows or loaded as a TSR program. Do not use this extension for your own files! Using Black Book Plus as a TSR "Pop up" program Black Book Plus can be used as a TSR or Pop up program. This means that when loaded, pressing a "hot key" will pop BBP up even while running another DOS program. BBP will pop up over almost any text based DOS program. However it will not pop up over most graphics based programs including Windows. This pop up feature can be very useful. Lets say you are writing a letter and you need an address to type into the letter heading. You can press the hot key (Alt + Tab) and BBP will pop up over the top of your word processor. You can look up the address or even print the envelope without ever exiting from your word processor. When done, quit BBP and you are back in your word processor program. The best way to utilize the TSR portion of the program is to include the command in your autoexec.bat file. Then every time you boot up your computer the TSR portion of BBP is loaded. BBP will only use 7k of ram. Black Book Plus must be loaded AFTER any TSR communication programs, memory managers and mouse software. Do not try to Pop up BBP when a data transfer is running such as receiving a fax or downloading a file. Information may be lost. To load BBP from your autoexec.bat file you will need to add two lines. One to change to the directory which BBP is located and one for the command to load the program. example: CD\BBPV3 BBPV3 /L It is best to place the BBP commands just before your last command in autoexec.bat. Below is a list of command line functions you can use to change the way BBP uses memory and starts up. Command Line Functions Here is a list of the command line functions you can use to start BBP as a TSP "Pop up" program. Options are: No parameters = Black Book Plus normal mode (no TSR) /1 = Load resident and use single swap file /D = Load resident and force disk swapping /H hex code = Load resident and change default hot key /L = Load resident and use EMS or XMS for swap file /M = Load resident and disable swap message /U = Unload Black Book Plus /X = Load resident and use XMS for swapping if present /? = show these command line options example: bbpv3 /L /M (loads TSR and disables swap message) The default mode for Black Book Plus (bbpv3 /L) will load BBP as a TSR. The program will first look for EMS to use as a swap file when popping up. If no EMS is found the program will look for XMS. IF neither EMS or XMS is found, BBP will swap the memory contents to disk when popping up. The program will normally use 2 swap files. The default "hot key" is Alt + Tab. A message will be displayed at the bottom of the screen after the hot key is pressed indicating the program is swapping memory. Using /D will load BBP resident and force disk swapping even if EMS or XMS is found. This can save your EMS and XMS memory for other programs but will slow down BBP's start up operation. /H hex code is used to load BBP resident, use EMS or XMS for a swap file (if found) and change the default hot key (Alt + Tab). To change the key you need to look up the keys hex values in the table below. The first table is for the first key pressed (such as Alt, Ctrl etc ...). The second table is for the second key pressed. If you want to use a combination of keys for the first key, such as Ctrl + Alt, add their values from the first chart together. This will allow you to press the first two keys in any order (Ctrl + Alt or Alt + Ctrl). Remember you are using hexadecimal arithmetic when adding! Keys and their Hex values Use these values for the first key pressed) Bit # Value Meaning 15-12 $0000 unused -- must be zero 11 $0800 Alt 10 $0400 Ctrl 9 $0200 Left shift 8 $0100 Right shift (Use these values for the Main Key) Low Byte Chart (bits 0-7) Code Key Code Key Code Key Code Key 01 <Esc> 02 <1> 03 <2> 04 <3> 05 <4> 06 <5> 07 <6> 08 <7> 09 <8> 0A <9> 0B <0> 0C <-> 0D <=> 0E <BkSp> 0F <Tab> 10 <Q> 11 <W> 12 <E> 13 <R> 14 <T> 15 <Y> 16 <U> 17 <I> 18 <O> 19 <P> 1A <[> 1B <]> 1C <Enter> 1D <Ctrl> 1E <A> 1F <S> 20 <D> 21 <F> 22 <G> 23 <H> 24 <J> 25 <K> 26 <L> 27 <;> 28 <'> 29 <`> 2A <LtShift> 2B <\> 2C <Z> 2D <X> 2E <C> 2F <V> 30 <B> 31 <N> 32 <M> 33 <,> 34 <.> 35 </> 36 <RtShift> 37 <PrtSc> 38 <Alt> 39 <Space> 3A <CapLock> 3B <F1> 3C <F2> 3D <F3> 3E <F4> 3F <F5> 40 <F6> 41 <F7> 42 <F8> 43 <F9> 44 <F10> 45 <NumLock> 46 <ScrLock> 47 <Home> 48 <Up> 49 <PgUp> 4A <Minus> 4B <Left> 4C <Center> 4D <Right> 4E <Plus> 4F <End> 50 <Down> 51 <PgDn> 52 <lns> 53 <Del> 54 <SysReq> 55 <......> 56 <......> 57 <F11> 58 <F12> Example 1: The value for the Alt + Tab combination is Alt = $0800 (from top chart) Tab = $ 0F (from bottom chart) $080F is the hex value Example 2: The value for Ctrl + L Shift + B is Ctrl = $0400 (from top chart) L Shift = $0200 (from top chart) B = $0030 (from bottom chart) $0630 is the hex value Example 3: You can select a hot key which does not use the shift, alt or ctrl keys. For example, to use just the F10 key the value would be $0000 (from top chart) $ 44 (from bottom chart) $0044 is the hex value /L is the default for starting BBP. Unless you need to save your EMS or XMS memory this is the best way to start BBP. /M will load BBP resident, use EMS or XMS for a swap file (if found) and disable the swap message at the bottom of the screen. If you are using a fast 486 computer this message may just flash at the bottom of the screen before the program loads. If the flash is annoying, use this option. /U will unload Black Book Plus from memory. BBP should be removed with no problems as long as no other TSR was loaded after it. If another program was loaded after BBP, remove that program first. /X will load BBP resident and cause BBP to look for XMS memory (for the swap file) first. If no XMS memory is found it will look for EMS. Use this option if you have extra XMS and want to save your EMS. BBP normally looks for and uses EMS first. /? will display these command line options. Any combination of these options should work. For example, to load BBP, use XMS memory, disable the swap message, and change the hot key to F10, you would use this command: bbpv3 /X /M /H $0044 Using Black Book Plus with Windows Do not use the TSR options of Black Book Plus if you are using Windows. In order to use BBP with windows you should use the PIF file provided. An icon is also provided. Using the PIF file will allow you to reindex a large data file in the background while running other programs. The PIF file also will keep Windows from closing any BBP files before they have been written to disk. Note: The Pif file was created in Windows 3.1 and assumes Black Book Plus is installed in the directory c:\bbpv3. If you installed the program in another directory or drive you must modify the Pif before using it. DO NOT change the "allow close when active" option. Allowing Windows to close the program while active may cause a loss of data! Converting data from Version 2 To convert data from BBP version 2 to version 3: 1. Make a BACKUP of your version 2 CARD.DAT file and put it away! 2. "Export" All Cards (not just tagged cards) using VERSION 2. 3. Copy the exported file into your version 3 directory. 4. "Import" the file into version 3 5. When asked if the import file is a Black Book Plus file answer "yes". The Import will begin automatically. 6. If for some reason version 2 does not export all cards please notify me. Some copies of version 2 contained a bug that would prevent all cards from being exported. Version Updates 1.1 : After certain operations, some temporary files were not deleted as they should have been. This resulted in files with the extension of "lrf" appearing on the disk. FIXED 1.1 : After a delete operation, the program would jump ahead in the list by two cards. FIXED so it moves to the next card in the list. 1.1 : After a delete was performed from the pull down menu, not all the index files were updated as they should have been. FIXED. 1.1 : Top line of the screen was not centered properly. FIXED. 2.0 : Completely rewrote the Report printing routine. 2.0 : Added printing of Shipping labels. 2.0 : Added capability to print more than one of each label. 2.0 : Added capability to Sort the reports and labels. 2.0 : Added capability to print to Lpt2 & Lpt3. 2.0 : Added more search options. 2.0 : Added System Information procedure. 2.0 : Integrated Bconvert program so it runs internally using Import. 2.0 : Added Export procedure. 2.0 : Made better use of screen colors and windows to give the program a face lift. 2.0 : Added current time and date to top of screen. 2.0 : Added fix for screen problems caused by older CGA monitors. 2.0 : Label printing in v1.1 sometimes left blank lines if no information was in the field. FIXED 2.0 : Added Note Pad. 3.0 : Added TSR options 3.0 : Added free form entry on reverse side of card 3.0 : Added printing of odd sized envelopes such as Christmas envelopes. 3.0 : Added printing of Post Cards 3.0 : Added printing of Index Cards 3.0 : Changed Detailed report and Compressed report to Address Book and Phone Book and enhanced printed forms. 3.0 : Changed Notes to Keywords and allowed searching on all three fields. 3.0 : Allowed searches on both address fields 3.0 : Changed search for Area Code to include entire phone number 3.0 : Changed the way some search features work. Allowed searching entire string instead of from beginning of field. 3.0 : Fixed problem with Export feature 3.0 : Enhanced some printing features 3.0 : Compressed data file to save space 3.0 : Added Mass Delete to delete large numbers of cards quickly when in Search mode. Printer Notes This program was tested using a Panasonic KX-P1124 dot matrix printer in Epson mode. Any Epson compatible printer should work. The reports, labels, and envelopes were designed to be printed using 6 lines per inch (lpi) and 10 characters per inch (cpi). You will have to do some testing of your own to see if the program will print on other types of printers. Registration Black Book Plus is a shareware program. This means it is not free. It is a try before you buy program. If you like and use Black Book Plus you must register it. Please support my efforts by sending $20 and registering your copy. By registering you will receive the latest version of Black Book Plus, receive update notifications and will be supporting the development and enhancement of the program. Also it will help me explain to my wife and children why I spend so much time in front of the computer! To register print out the register.doc file by typing "type register.doc > prn". Make sure the printer is on first! Even if you don't like Black Book Plus and don't plan to use it I would like to here your comments about the program. The register.doc file has a comment section you can use for this. Copyright Notice All the program files and documentation files of Black Book Plus are copyrighted material and all rights remain with the author. You are granted permission to share UNREGISTERED versions of the program with others. You may make as many copies of the UNREGISTERED program as you wish, provided no changes have been made to any of the files, all the program and documentation files are included in your copies, and no fee is charged if you provide a copy to someone else. You may charge a small fee to recover distribution costs as long as it does not exceed $10 and you receive written permission from the author. REGISTERED copies may not be duplicated except for backup purposes! Warranty Disclaimer: Users of Black Book Plus must accept this disclaimer of warranty: This program has been thoroughly tested and no damage should ever occur from normal usage however, it is provided on an "as is" basis without warranty of any kind, expressed or implied. Should the program prove defective, the user will assume the entire cost of all necessary repair. In no event will the author be responsible for damages including loss of profits, savings, time or other incidental or consequential damages arising out of the use or inability to use these programs even if the author has been advised of the possibility of such damages. WordPerfect is a registered trademark of WordPerfect Corporation. WordStar is a registered trademark of WordStar International. dBase III + is a registered trademark of Ashton-Tate. IBM is a registered trademark of International Business Machines Corp. Epson is a registered trademark of Seiko Epson Corporation. Windows is a registered trademark of Microsoft Corporation. PROBLEMS or QUESTIONS ??? I will be happy to answer (or at least try to answer!) any questions or help with any problems you may encounter with Black Book Plus. I can be contacted by U.S Mail at the address below or by E-Mail on America OnLine. Users of other online services may be able to reach me by using INTERNET. My AOL screen name is : randyf2041 Thank you for trying Black Book Plus! RanKel Software Box 111 Silver Lake, Ks 66539 Copyright (c) 1992, 1993 Randy M. Freed All Rights Reserved.