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DETAIL.DOC
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Debtor Detail File:
Overview:
A miniature 12 field database within the program:
The Debtor Detail File is an extension to the Debtor file that gives you an ì
additional 12 fields of data entry. Four of them have indexes to ì
accommodate quick look up of data in Quick Stats [TM] and in the reports ì
option on this menu.
To perform a field-by-field count of the Debtor Detail File, go to the ì
'Fast Search Through Data' menu and observe Quick Stats [TM], selections 13 ì
through 16:
13 = Debtor detail file, Field one
14 = Debtor detail file, Field two
15 = Debtor detail file, Field three
16 = Debtor detail file, Field four
The Debtor Detail File is an adjunct to the Debtor file, Add or Get ì
Options.
==============
| OPTION 1: |
==============
In option 1 in the Debtor Detail File you can display or edit the 12 extra ì
fields assigned to the Debtor record you just branched from.
==============
| OPTION 2: |
==============
In option 2 in the Debtor Detail File change the heading for each of the 12 ì
fields and make them more specific to your application. By default, they ì
are:
'Field 1' through 'Field 12'
==============
| OPTION 3: |
==============
This option gives you the ability to look at the Debtor Detail File in any ì
one of five 'views' or search criteria:
"1) Search by Company Name"
"2) Search by Field 1"è "3) Search by Field 2"
"4) Search by Field 3"
"5) View or search by Field 4"
Once you select your 'view,' then all records in the Debtor Detail File are ì
stacked or ordered in that sequence. If, for example, you select the Field ì
1 'view', then after you search and locate one record, all records before ì
and after that one will be ordered alphabetically by Field 1 in the Debtor ì
Detail File.
==============
| OPTION 4: |
==============
In option 4, you can select to have the following five reports printed from ì
the Debtor Detail File:
1) Debtor
2) Field 1
3) Field 2
4) Field 3
5) Field 4