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1995-01-07
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Introduction
APT Mailing Assistant provides you with an easy way to produce
professional looking envelopes and labels using only your personal
computer's laser, deskjet, or dot matrix printer. The program supports
several sizes of envelopes and mailing labels All envelopes and some
labels will be printed with United States Postal Service approved
POSTNET delivery point bar codes to allow you to take advantage of
Postal Service automation, helping speed your mail to it's destination.
Additionally, using delivery point codes may qualify you for
additional discounts when doing bulk or presorted first class mail.
Contact your Post Office for more information.
The program supports any Lexmark or HP compatible laser printer, HP
compatible Deskjet printer, or Epson compatible dot matrix printers.
Envelopes or labels may be fed manually or automatically (feeding
envelopes automatically will require an envelope feeder attachment on
most printers). When printing single labels on a laser or deskjet printer,
the program allows you to print on any label on the sheet, thus
eliminating unused labels.
Some laser printers generate too much heat to allow the reuse
of label sheets. You need to test your specific printer by reusing
labels sheets to see how well this feature works for you.
Names and addresses may be saved in one or more address files.
Multiple address files are supported allowing you to easily categorize
your mailings into personal, business, or other groups.
For bulk mailing, the program can be used to generate a mailing using
all or part of an address file. Bulk mail envelopes and labels are printed
in zip code sequence and, along with the program's zip code statistics,
allow you to easily package the mailing into the various zip code
groups. If you have a bulk mailing account at the Post Office, you may
print the permit box in the upper right corner of the envelopes you use,
saving the cost of using a print shop to pre-print these envelopes.
Finally, APT Mailing Assistant can print personalized return envelopes
you can include in your mailing for that special touch.
Installation
System Requirements
APT Mailing Assistant requires at least the following:
-OS/2 2.0 or greater
-Approximately 250K of space on your hard disk for program and
sample files
-At least one of the following printers
A Lexmark or HP compatible laser printer
An HP Deskjet compatible printer (except the 500/500C models)
An Epson compatible dot matrix printer
OS/2 Printer Driver
APT Mailing Assistant uses PCL language when generating envelopes
and labels on a laser printer. If you have a laser printer that supports
multiple printer languages (such as the Lexmark 4019 or 4029 models)
you must insure that you have the OS/2 printer driver chosen for that
printer that supports PCL language (for the 4019 and 4029 this would
be the LASERJET.IBM driver).
Compatibility
If you have been using APT Mailing Assistant for DOS, you will find
that address files and the program information file (i.e. APTMA.INI)
are totally compatible with files created by APT Mailing Assistant for
OS/2.
Installing the APT Mailing Assistant
The APT Mailing Assistant program may be installed to your hard disk
by performing the following steps:
Place the installation disk in a floppy drive on your system
(usually A: or B:).
Type A:INSTALL or B:INSTALL to begin the installation
program.
Follow the instructions on the screen. The installation program
will ask you for the directory where you want the program
installed. You should switch to this directory to run the APT
Mailing Assistant program.
You should add the directory specified during installation to the
PATH, LIBPATH, and HELP paths of your CONFIG.SYS.
APT Mailing Assistant Files
When you install APT Mailing Assistant a number of files will be
copied to the installation directory. This will include at least the
following files. Please check the README.DOC file for any
additional files that may be included when you install this program.
File Description
APTMA2.EXE The OS/2 APT Mailing Assistant program.
APTMA.INI The program information file that keeps track of last used
information, printer and option settings, etc.
APTMA2.HLP Contains information for the program's help screens.
SAMPLE.ADR Sample name and address file (base portion)
SAMPLE.PTR Sample name and address file (pointer portion)
KFSOS220.DLL DLL for program support routines.
README.DOC A file containing any updates to the documentation that were
made too late to be included in the manual, as well as other
information about APT Mailing Assistant.
HISTORY.DOC A file documenting the history of APT Mailing Assistant.
Mailing Regulations
Before we get into the operation of the program itself, let's take a
moment to discuss some basic terminology, rules, and suggestions
from the Post Office about your mail. We will not cover all of the rules
governing the various types of mail, for that you will need to check
with your local post office, but we will cover some of the areas that
govern the way APT Mailing Assistant works. If you will not be using
the APT Mailing Assistant to do bulk mailing, the Bulk Mail and
CASS Certification sections may be skipped.
Zip Codes
We're all familiar with zip codes; however, it's important to understand
there are two kind of zip codes and they must be in a specific format.
Each address in APT Mailing Assistant has its own field where an
address's zip code must be placed. Five digit zip codes, of course, must
be 5 consecutive digits (nnnnn such as 40383). Nine digit zip code
(sometimes called ZIP+4) must have 5 digits followed by a dash
followed by four more digits (nnnnn-nnnn such as 40383-0047).
POSTNET Codes or Bar Codes
These are the long and short vertical bars seen on your mail.
POSTNET codes can be at the bottom of an envelope, above the send
to address, or below the send to address (APT Mailing Assistant prints
them below the address). These codes are derived from the zip code
and, possibly, the delivery address. Delivery of mail containing
POSTNET codes can be significantly faster than mail without codes
since much manual handling within the post office is eliminated. Note
that 9 digit zip coded pieces are sorted more precisely than 5 digit
pieces, again possibly resulting in faster delivery.
Mailing Addresses
APT Mailing Assistant provides you with 5 lines of address you can
use for a return or sending address. The Postal Service also has certain
suggestions as to how you should address your mail.
The first line of any address is considered the person or company for
whom the mail is destined. APT Mailing Assistant will use this name
to keep track of the address in its address files.
If the first line contains an individual's name and you are sending this
mail to their business address, the second line should contain the
company name.
The last line of the address must be the city, state, and zip code of
where the mail is to be delivered. APT Mailing Assistant requires that
this also be the last line of the address field in its menus.
The next to last line of an address is the street address or post office
box where the mail is to be delivered. This is considered the "delivery
point" address for the mail and is used to generate the delivery point
portion of the bar code for mail that has 9 digit zip codes. APT
Mailing Assistant requires only that this address line be the last
completed line prior to the city, state, zip code line. It does not have to
be the physical line on the screen just above the city - state - zip line
since blank lines are not printed on an envelope or label . Delivery
points are required on most mail to get certain discounts for bulk and
presorted first class mail.
For examples or the various kinds of addresses, view some of the
addresses in the SAMPLE.ADR address file supplied with this package
or obtain the Postal Service publication Postal Addressing Standards.
Bulk Mail
With bulk mail, the Post Office gives you a discount if you help the
post office do some of the work. This mail is also considered third class
mail. Among other things, bulk mailing means:
your mailing must have a minimum number of pieces (currently
200)
the mail must be sorted and bundled in a certain way by zip code
the mail can be envelopes, brochures, flyers, etc.
additional discounts are available if your mail meets other criteria;
like delivery point bar coding the mail with a CASS certified
program (such as this one) and CASS certifying your mailing lists.
the mailing can be paid for by special bulk rate stamps or by
having a bulk mail account at the post office. Having an account
allows you to print a special bulk mail permit box on the envelope.
There is another, similar, type of mass mailing available called
presorted first class. Presorted first class has its own set of requirements
and discounts. For more specific information on both of these type of
mailing see your local post office.
CASS Certification
In order to get certain discounts, your mailing list must have been
checked by the U.S. Postal Service and certified to be correct. That is,
the cities, states, and zip codes are checked and the proper zip+4 is
appended to the address. This certification is done with a system called
the Coding and Accuracy Support System (CASS). To obtain
certification for your mailing list, you must send the mailing list on a
diskette to the National Customer Support Center for the Postal
Service. The center checks and manipulates the data on the diskette and
returns the diskette to you as a certified mailing list. APT Mailing
Assistant provides a means of creating a file from its address files that
can be sent to the support center. When the diskette is returned, APT
Mailing Assistant can then create a new address file with the certified
list.
Publications
The U.S. Postal Service has many publications you can obtain for more
information about the subjects we've been discussing, including:
Postal Addressing Standards
Third-Class Mail Preparation
Designing Business Letter Mail
Additionally, your local post office will be more than happy to discuss
these subjects with you.
In Summary
After all of this you must be thinking that you seemed to be getting
along just fine without knowing all of these rules and regulations. You
will find that the Postal Service and the APT Mailing Assistant are both
very lenient in allowing you to address mail. However, addressing mail
properly and having the bar codes provided by APT Mailing Assistant
can significantly speed up the delivery of your mail. In addition, if you
want to take advantage of some of the post office's other services and
discounts, you must be more diligent in addressing your mail.
Formats and Limits
APT Mailing Assistant expects certain types of information to be in
specific formats. Additionally, there are certain limits on the length of
some information. These formats and limits are as follows:
Bulk Mail Permit City
Due to limitations in the permit box, this field is limited to 16
characters.
Bulk Mail Permit Numbers
Due to limitations in the permit box, this field is limited to 5 digits.
Address File Names
The total length of the path and file name cannot exceed 255
characters. Address files consist of two OS/2 files working together, the
file you name and another file with the same base name but a .PTR
extension. For this reason, you cannot name an address file with a .PTR
extension.
Names and Addresses
The first four lines of a name and address are limited 39 characters
each. The city is limited to 25 characters (except for the bulk mail
permit city), the state is 2 characters, and the zip code 5 or 9 digits and
a dash (see Zip Codes below). The first line of the address will be the
key used to store that address when it is saved. The last non-blank line
in the address prior to the city, state, and zip is used to calculate the
delivery point code.
Zip Codes
Zip codes must be in the format nnnnn for 5 digit zip codes or
nnnnn-nnnn for 9 digit zip codes.
Running the Program
To start the APT Mailing Assistant program :
switch to the directory where you installed APT Mailing Assistant
type APTMA2 and press [Enter].
After pausing for the copyright screen, the program will stop at the
primary window shown below.
Primary Window
The primary window shows several things about the envelope or label
you are about to print. The address where the letter or parcel is to be
delivered (i.e. the send address) appears in the center of the window.
The upper left corner contains the return address that would appear on
any envelopes that are printed. APT Mailing Assistant gives you a
choice of printing the return address in either normal print or
compressed print. Compressing the return address allows the send
address to be more noticeable on the envelope or label. If the return
address appears in a smaller type face than the send address in the
primary window, compressed print has been chosen. If the return
address does not appear in the primary window at all, it either means
the paper type you have chosen does not have room for a return
address (such as labels 5013, 5160, 5161, 5162, and 5163), or you
have chosen to leave the return address blank.
If a stamp appears in the upper right corner of the window, an envelope
has been selected as the paper to be used. This can also be determined
by looking in the APTMA Selections window that occupies the lower
portion of the primary window. This window contains information
about the printer, paper, and address file selections you have made. The
first line in the selections window is the current address file being used.
The next line indicates the printer that has been selected, the type of
paper to be used, and whether you want to use the printer's manual or
automatic feed. No feed information will appear if you have selected a
dot matrix or deskjet printer.
Now let's discuss the pull down menus available from the primary
window.
File Menu
The File pull down menu contains the following options:
Most options concerning address files. This includes changing the
current address file, deleting address files, and merging two
address files.
An option for you to select the type of paper for printing, the type
of printer you are using, if you want manual or automatic feeding
of the paper, and if you want the return address printed in
compressed or normal format.
A Print option to print a single envelope or label.
An option to exit the program.
We'll begin by discussing the Printer/Paper Setup and Print options
first.
Printer/Paper Setup
The first time you use APT Mailing Assistant, you should go to
Printer/Paper Setup to select the type of printer you are using, the size
of the envelopes or labels you are printing, how you want to feed the
paper into the printer, and, finally, how you want return addresses to
print. The options you set here will remain in effect until you return to
this menu to change them. The options selected here are shown in the
APTMA Selections window that appears in the lower portion of the
primary window.
Printer/Paper Setup Window
Paper Size
APT Mailing Assistant supports several sizes of envelopes and labels:
#7 Monarch envelopes. These are envelopes 3 7/8" by 7 1/2".
#9 business envelopes. These are usually used for
business reply envelopes and measure 3 7/8" by 8 7/8".
#10 business envelopes. The standard business envelope
that measures 4 1/8" by 9 1/2".
Avery 4013 or compatible labels (15/16" x 3 1/2", 1
across) for printing on a dot matrix printer. You cannot
choose this paper size if a laser or deskjet printer is chosen
as your printer. These labels will only contain a POSTNET code
if the address being printed is less than 5 lines.
Avery 5160 or compatible labels (1" x 2 5/8", 3 across a
sheet, 10 down) for printing on a laser or deskjet printer.
You cannot choose this paper size if a dot matrix printer is
chosen as your printer. These labels do not have room for
a POSTNET code.
Avery 5161 or compatible labels (1" x 4", 2 across, 10
down) for a laser or deskjet printer. You cannot choose
this paper size if a dot matrix printer is chosen as your
printer. POSTNET codes will be printed on these labels.
Avery 5162 or compatible labels (1 1/3" x 4", 2 across, 7
down) for a laser or deskjet printer. You cannot choose
this paper size if a dot matrix printer is chosen as your
printer. POSTNET codes will be printed on these labels.
Avery 5163 or compatible labels (2" x 4", 2 across, 5
down) for a laser printer. You cannot choose this paper
size if a dot matrix printer is chosen as your printer.
POSTNET codes will be printed on these labels.
Avery 5164 or compatible labels (3 1/3" x 4", 2 across, 3
down) for a laser printer. You cannot choose this paper
size if a dot matrix printer is chosen as your printer.
POSTNET codes and a return address will be printed on
these labels.
Printer Type
APT Mailing Assistant supports three classes of printers, laser, deskjet
and dot matrix. You may select:
HP compatible laser printer.
Lexmark/IBM compatible laser printer.
HP Compatible Deskjet printer.
Epson compatible dot matrix printer.
The paper size you choose also implies the orientation of that paper.
For a dot matrix printer, all envelopes and labels must be fed in portrait
(i.e. "normal") orientation. However, for laser and deskjet printers,
labels are printed in portrait orientation while envelopes are printed in
landscape (i.e. edge first) orientation. Check your laser or deskjet
printer owners manual for more information about feeding envelopes
into your printer.
Not all laser and deskjet printers support all envelope sizes.
Please check your printer manual for what types of envelopes it
will support.
Manual or Automatic Feed
Used with laser printers only, whether the labels or envelopes will be
fed automatically or manually. For labels, automatic feeding means the
labels are loaded in the primary paper source. For envelopes, automatic
feeding means your printer is equipped with an envelope feeder and
recognizes the PCL command to select that source.
Compressed or Normal Return Address
You may choose to print return addresses on envelopes and #64 labels
in either compressed mode (17 characters per inch) or normal mode (10
characters per inch). The setting selected here is indicated on any menu
containing a return address by showing that address in a compressed or
normal font.
Print (Single Envelope or Label)
The Print option from the File pull down menu will print a single
envelope or label containing the names and addresses shown in the
primary window. This will print on the paper and printer indicated in
the APTMA Selections window. If you are printing a label on a laser
or deskjet printer, you will be shown a sheet of labels and asked to
click on which label you want to use. This allows you to reuse laser
label sheets and reduces the number of labels that are wasted. The
number of times you can reuse a sheet of labels depends on the heat
generated by your laser or deskjet printer.
Changing the Current Address File
This option changes the current address file being used by APT
Mailing Assistant. This is the file that will be used whenever you
perform an operation that requires an address file. Operations requiring
a current address file include saving send and return addresses, deleting
an address, and bulk mail. You will find that using address files can
help organize and categorize your mailing lists.
While it is a good idea to name your address files using a naming
convention to make them easy to find (such as having the same
extension such as .ADR or .DAT), the system imposes only one
restriction on their names. APT Mailing Assistant address files cannot
have an extension of .PTR. This is because when address files are
created, a second file with a .PTR suffix is automatically created by the
program. These two files work together to provide your address file.
When changing the current address file to a file name that does not
exist, you will be given the option to create it.
Delete Address File
APT Mailing Assistant files are a pair of normal OS/2 files working
together and may be deleted by using the OS/2 "DEL" command as
long as both the base file and the .PTR file are deleted. However, you
may use the Delete Address File option to easily delete an address file.
When this option is chosen, you will be shown a file dialog that allows
you to choose the address file you want to delete. You must choose the
base file name (i.e. not the .PTR name) to delete. You should not use
this option to delete files that are not APT Mailing Assistant address
files.
List Address File
This option allows you to list an address file to either the display or the
system printer. When you select this option you will see the following
dialog.
List Window
You may choose to list only those addresses in the file that are in a
specific city, a specific state, a specific city-state combination, or within
a range of zip codes. If you specify a city or state, the zip code range is
ignored.
Merge Two Address Files
Selecting this option will bring up the following dialog:
Merge Window
APT Mailing Assistant allows you to merge the addresses from one
address file into another ("target") file. If the target file does not exist at
the beginning of this operation, it is created. If it does exist, all of the
records in the from file are merged into the target file in their proper
place. As the merge occurs, a check is made to determine if the target
file already contains the name being inserted. In these cases you are
asked if you want to include the record being merged in the target file
or if you want to skip it. At the conclusion of the merge the target file
contains all of its original records plus all of the selected records in the
from file. The from file still exists after the operation. "Merging" an
address file into a new file is an easy way to copy an address file.
You may choose to merge only those records in the from file that are in
a specific city, a specific state, a specific city-state combination, or
within a range of zip codes. If you specify a city or state, the zip code
range is ignored.
Address Menu
The Address Menu contains all options required to create and maintain
addresses including:
Changing the send or return address in the primary window
Saving send or return addresses into the current address file
Swapping the send and return addresses in the primary window
Deleting an address from the current address file
Change Return Address
Selecting this option brings up a dialog where you may type in the
name and address information or you look up an address in the current
address file (Find). This option only changes the return address in the
primary window, it does not save the address in the current address file
unless you select the Save pushbutton, in which case the return address
is updated in the primary window and saved in the current address file..
Change Address Window
Change Send Address
Selecting this option brings up a dialog where you may type in the
name and address information or you look up an address in the current
address file. This option only changes the send address in the primary
window, it does not save the address in the current address file unless
you select the Save pushbutton.
Save Return Address
This option saves the return address shown in the primary window in
the current address file. If a record with the same name exists in the
current address file, you will be asked if you want to replace the
existing name or add this name as a new record.
Save Send Address
This option saves the send address shown in the primary window in the
current address file. If a record with the same name exists in the current
address file, you will be asked if you want to replace the existing name
or add this name as a new record.
Swap Addresses
This option exchanges the send and return addresses in the primary
window. The addresses are not saved in the current address file.
Delete an Address
This option will display a list of names in the current address file. You
may select the name and address to be deleted.
Bulk Mail Menu
APT Mailing Assistant provides a business or organization the ability
to generate a bulk mailing using the current address file. There are three
options under the bulk mail menu:
Bulk Mail
Statistics
Return Envelopes
All three are designed to work together to provide you with the
function needed to complete a bulk mailing. Selecting any of the
options will produce the dialog shown below that allows you to limit
the bulk mailing (or statistics or return envelopes) to only a certain
range of zip codes.
Bulk Mail Window
Note that if the current address file contains the return address name
shown on the screen, no envelope or label will be printed with this
name as the send to address (or return address when printing return
envelopes).
Bulk Mail
The bulk mail option causes one envelope or label to be printed for
each name in the current address file that meet any of the selection
criteria you specify. The envelopes or labels are printed in zip code
sequence using the information shown in the APTMA Selections
window. If you are using a laser printer, APT Mailing Assistant can
also print your bulk rate, nonprofit, or presorted first class permit boxes
on your envelopes. If you have presorted first class mail that qualifies
for the ZIP+4 automation discount, you can cause "ZIP+4
BARCODED" to be printed in the permit box.
Statistics
The statistics option allows you to obtain a statistics sheet with
information about the zip code groupings for your bulk mailing. These
statistics will always be printed on your printer using automatic feed
and the paper in your primary paper source, irrespective of the paper or
feed shown in the APTMA Selections window. The statistics will tell
you how your mailing breaks down into 9 digit zip code, 5 digit zip
code, 3 digit zip code, state, and multistate groups, as well as how
many pieces are delivery point bar coded, allowing you to easily
bundle your mailing into the proper groups that the Postal Service
requires. Statistics must be run using the same city, state, and zip code
range selection criteria as was used to run the bulk mailing.
Return Envelopes
APT Mailing assistant allows you to print personalized return
envelopes for your bulk mailing. Selecting this option causes each
selected address in the current address file to be printed in the return
address portion of the envelope and the return address portion of the
dialog to be printed in the send address portion of all the envelopes.
This pull down option is only available if an envelope has been
selected as the paper type and the permit box information is ignored.
Import/Export Menu
The Import/Export menu allows you to import or export APT Mailing
Assistant address files in two different formats. One provides a means
for you to transfer data between the APT Mailing Assistant and your
favorite database program. The second provide you with a facility to
create files to send to the U.S. Postal Service for CASS certification
and to build new address files from the certified files returned to you.
Exchanging Data with Databases Using
Text Files
Names and addresses you already have in another database program
(such as PC File or DBASE) can be imported into APT Mailing
Assistant. You can also "export" name and address information from
an APT Mailing Assistant file to another database. In each case the
information is transferred by creating an intermediate file in the
common "comma delimited string" format. Most common database
programs can import and export files with this format. Check your
database program's documentation to see if it supports this format.
To use the import or export capability you should be aware of the field
definitions within APT Mailing Assistant that make up a name and
address record. These definitions are as follows:
Field Name Length
First line (usually name) 39
Second Line (company, attn., etc.)39
Third Line 39
Fourth Line 39
City 26
State 2
Zip Code 10
In the import file, there must be exactly 7 fields for each record in the
order shown above. If one of the fields empty its position in the import
record must contain "",(quote-quote-comma). Importing a file is similar
to merging two address files. That is, if a record already exists with the
same name as a record being imported, you will be asked if you want
to add, replace, or ignore the duplicate record. Additionally, if the
target address file does not exist, you are asked if you want to create it.
For more information see your database manual.
CASS Certification for Mailing Lists
You may export an APT Mailing Assistant database to create a file to
send through the U.S. Postal Service's CASS certification process. If
your mailing list has been CASS certified, then you may be eligible for
some automation discounts when using bulk or presorted first class
mail.
To obtain certification for a mailing list contained in a APT Mailing
Assistant address file, you would follow the following steps:
Export your mailing list using the Export to CASS File option.
Complete the Address File Standardization on Diskette form
available from your post office. The field lengths you must specify
in this form are shown in the Completing the Address File
Standardization on Diskette Form section below.
Send the form and a diskette containing the exported database to
the address listed on the form.
When your certified diskette is returned, import the file on this
diskette using the Import CASS File option. As part of the
certification process you will get a list of any error codes
associated with records in your address list and the meaning of
these codes. Some codes require you to take some action to ensure
certification of the mailing list, while others are for your
information only. In addition, you can request APT Mailing
Assistant to generate a list of each record being imported and any
associated error or information codes associated with it. Some of
these informational messages can be used to make your address
list more accurate even if it did not fail certification.
When you have completed these steps, you will have a CASS certified
mailing list.
Completing the "Address File
Standardization on Diskette" Form
When sending an address list to the U.S. Postal Service for
certification, you must complete the Address File Standardization on
Diskette form. This form provides the Postal Service with information
about how the data is stored in the file you are sending them. The
following information must be placed in the appropriate place on the
form:
Section C
Record length = 189.
Section D
Note - Leave output field lengths empty.
Name Length Input Field Start
3. Name 40 1
4. Firm Name 40 41
5. Delivery Addr. 40 81
6. Puerto Rico **leave blank **leave blank
7. City 26 121
8. State 2 147
9. Zip code 5 149
10. **answer NO
11. County code **leave blank **leave blank
12. Carrier route 4 154
13. Zip+4 10 158
15. DPBC 2 168
16. DPBC Check **leave blank **leave blank
17. Footnote 16 170
18. Record Type 2 186
19. Return Code 2 188
Import Text File
The Import Text File option imports a comma delimited string ASCII
text file into a APT Mailing Assistant address file. The import window
has two fields:
Import Text File Window
Text File Name
The path and name of the text file to be merged into an APT Mailing
Assistant address file. This file must contain comma delimited strings
as described in the previous section.
Address File Name
The path and name of an APT Mailing Assistant address file to contain
the records being imported. If this file exists, the imported records are
merged into it. If a name being imported already exists in the address
file, you are given an option as to accept or reject the duplicate name. If
the file does not exist, it is created.
Export to Text File
The Export to Text File option exports an address file into a
sequential ASCII text file containing comma delimited strings as
described in the previous section. This window has two fields:
Address File Name
The path and name of an APT Mailing Assistant address file to be
exported.
Text File Name
The path and name of the text file to contain the exported information
from the address file. This file will contain comma delimited strings as
described in the previous section.
Import CASS File
The Import Cass File option imports a file that has been CASS
certified by the U.S. Postal Service into a new address file. A CASS
certified file must be imported into a new address file to insure that all
records in the address file are certified. This window has the following
fields:
Import Cass File Window
CASS File Name
The path and name of the CASS certified file returned to you from the
U.S. Postal Service National Customer Support Center to be used to
create an APT Mailing Assistant address file. This file must be have
originally been exported using the Export CASS File option.
Address File Name
The path and name to be used to create an APT Mailing Assistant
address file that will contain the certified mailing list. This file must not
already exist.
Print CASS Report
Checking this box will produce a report detailing each record being
imported and any associated certification codes. Many of these codes
will not be errors and the meaning for all of the codes is shown in the
"Address File Standardization on Diskette - Order Form and
Instructions" pamphlet available from the Postal Service.
Export to CASS File
The Export to CASS File option exports an address file onto a diskette
in a form acceptable to the U.S. Postal Service's mailing list
certification process. This window has two fields:
Address File Name
The path and name of an APT Mailing Assistant address file to be
exported.
CASS File Name
The path and name of the text file to contain the exported information
from the address file. This file will be in a format that can be sent to the
Postal Service Customer Support Center for certification. Also see the
previous section on Completing the Address File Standardization on
Diskette Form.