OS/2 Shareware BBS: InfoMgt/InfoMgt.zip/jot15.zip/jothelp.HLP

OS/2 Help File | 1996-06-07 | 22KB | 817 lines

ΓòÉΓòÉΓòÉ 1. Welcome to Jot ΓòÉΓòÉΓòÉ

                                       Jot
                   A Swiss Army Knife for Information Overload

Ever wondered what to do with all those small bits and pieces of information
that seem to accumulate daily, piling ever deeper on your desktop and hard
disk?  Have you ever wished you had a small program to pull all those seemingly
invaluable snippets of knowledge together into one place where they are easily
accessible?  If so, then Jot may be the solution for you.

Jot is a small notepad type program that helps with the organization and
management of small amounts of textual information through the use of multiple
files, each containing multiple notes.  With Jot, you can place any related
information together in one file, create as many individual notes as you need
and configure the file or note to be displayed in almost any way you wish.

Just a few of Jot's features include:

o Support for multiple files, each containing an unlimited number of individual
  notes

o Complete configuration of colors and fonts for each file and each individual
  note

o Loads designated file when started

o Use of word wrapping is selectable and configurable on a per note basis

o Saving of cursor position on a per note basis

o Print entire note or selected text

o Global Find and replace utility

o Importing and exporting of text files

o Configurable date and time stamping

o Extensive use of hot keys

o Drag and drop support:

   - Drop a text file onto Jot to create a new note
   - Drop a text file into the edit window to add to current note at cursor
     position
   - Drag selected text from the open note and drop on another note in the list
     to append, or drop it on the desktop to create a new file.

o Recognition of WWW Urls and desktop object creation

I hope you like Jot and find it useful for your everyday work.  More
improvements are in store for future releases so any feedback or suggestions
for features are always welcome.

Jot is a fully functional shareware program and has not been disabled in any
way.  However, if not registered within 30 days, some of the functions will
cease to work until the program is registered.  Please see How to Register for
more details.

If you have any problems or questions, please send email to:

                                Jacqueline Wells
                                 [e-mail]

 Thanks for trying Jot!


ΓòÉΓòÉΓòÉ 2. Installation ΓòÉΓòÉΓòÉ

                                  Installation
 Jot is written in VX-Rexx and requires Rexx support to be installed on your
system as well as the file VROBJ.DLL, Version 2.14 or greater be availiable
somewhere in your libpath.

To install Jot, unzip the archived program into a directory of your choice then
run the installation program, install.cmd.  Jot will create an icon on your
desktop that you can then move to another location.

When first run, Jot will configure itself with default settings and create the
"jot.ini" file in the installation directory.


ΓòÉΓòÉΓòÉ 3. Settings ΓòÉΓòÉΓòÉ

                                    Settings

Jot can be configured in many ways to suit your particular style or work
method.

The basic principle of Jot is to have each level inherit default settings if
none are defined.  In other words, each note will use the default attributes
for the file its contained in *unless* you change the setting for the note with
the Note Settings menu.  Likewise, each file will use defaults inherited from
Jot *unless* you use the File Settings menu to change those.

With the exception of time and date configurations, changes made to the default
settings for Jot take effect when the next new file is created.  They will not
effect any settings in an already created note file.

Choose Jot settings to establish default values for startup parameters and for
all newly created note files.  Use File settings to change how the currently
open file behaves, and use Note settings to change values for the note
currently displayed in the editing window.


ΓòÉΓòÉΓòÉ 3.1. Jot Settings ΓòÉΓòÉΓòÉ

                                  Jot Settings
 These are the default settings that each file created by Jot will inherit.
They can be changed at any time and will take effect when the next new file is
created.

Default File
   Jot will load this file each time it starts. However, this setting can be
   overridden by passing a Jot filename as a parameter when the program is
   started

Work Dir
   This is the directory Jot will use for creating all new notefiles and will
   be the directory used for any file dialogs

Note Font and Colors
   Default font and color for note

List Font and Colors
   Default font and color for titles list

Word Wrap
   Turn word wrap ON or OFF for all new notes

Show Note List
   Show or Hide list of notes

Show Buttons
   Show or hide row of buttons above editing area

Show Menus
   Show or hide menu bar at top of window

Show Hints
   Show or hide hints at bottom of window

Prompt on Exit
   Turn on or off the exit verification window

Save Cursor Position
   If set, Jot will return to the last place you were working when a note is
   loaded

List Sort Order
   How you want the list of notes sorted.  None will display note names in the
   order they were created.

Width of List Box
   How wide you want the notes list be displayed

Default Date
   Select from the list the format you want to use when inserting the date into
   a note.

Default Time
   Select from the list the format you want to use when inserting the time into
   a note.

   Save
   Save all the currently selected settings and return

   Default
   Restore original Jot default settings

   Cancel
   Cancel all changes you've just made

   Help
   Gets this help screen


ΓòÉΓòÉΓòÉ 3.2. File Settings ΓòÉΓòÉΓòÉ

                                  File Settings
These are the default settings for the notefile currently in use.  Some will
take effect immediately while others will take effect for all notes created
after saving the changes.

Note Font and Colors
   Define the font and color to use in the note window.  Takes effect
   immediately for all new notes

List Font and Colors
   Define the font and color to use in the list window.  Takes effect
   immediately

Word Wrap
   Turn word wrap ON or OFF for all new notes.  Takes effect for all new notes

Show Note List
   Show or Hide list of notes.  Takes effect immediately

Show Buttons
   Show or hide row of buttons above editing area.  Takes effect immediately

Show Menus
   Show or hide menu bar at top of window.  Takes effect immediately

Show Hints
   Show or hide hints at bottom of window.  Takes effect immediately

Save Cursor Position
   If set, Jot will return to the last place you worked when a note is loaded.
   Takes effect for all new notes

List Sort Order
   How you want the list of notes sorted.  None will display note names in the
   order they were created.  Takes effect immediately

Width of List Box
   How wide you want the notes list to display itself.  Takes effect
   immediately

Save
   Saves all the currently selected settings and returns

Default
   Will restore original Jot settings for current file

Cancel
   Cancel all changes you've just made

Help
   Get help on File Settings


ΓòÉΓòÉΓòÉ 3.3. Note Settings ΓòÉΓòÉΓòÉ

                                  Note Settings

These are the default settings for the note currently being edited. Any changes
made here will take effect immediately.

Note Font and Colors
   Define the font and color to use in the note window.

Word Wrap
   Sets the default for word wrap for the current note.  This is the setting
   that will be in effect each time the note is loaded, but can be temporarily
   overridden by using word wrap toggle command (Ctrl-W).

Save Cursor Position
   If set, Jot will return to the last place you were working when the note is
   reloaded.

Save
   Saves all the currently selected settings.

Use File Defaults
   Will restore note settings to those in use by the current file.

Cancel
   Cancel all changes you've just made.


ΓòÉΓòÉΓòÉ 4. Using Jot Files ΓòÉΓòÉΓòÉ

                                 Using Jot Files

Within Jot, files are used for grouping together related information. You can
have as many notefiles as you want, with names defined by you to describe the
contents.  Each file can contain an unlimited number of notes with each note
containing the specific textual information you want to keep.  Please refer to
the following sections for more information on using Jot note files.

o Create New File
o Opening a Note File
o Save As


ΓòÉΓòÉΓòÉ 4.1. Create New File ΓòÉΓòÉΓòÉ

                                 Create New File

To create a new notefile, select the "New File" button or "File - New" from the
menus or press F6.  Enter the name you want to use for the file following
standard file naming conventions appropriate for the file system installed on
your computer.  If you use HPFS, Jot can use long file names.


ΓòÉΓòÉΓòÉ 4.2. Opening a Note File ΓòÉΓòÉΓòÉ

                               Opening a Note file

You can open an existing note file by selecting "Open" from the "File" menu, by
clicking on the "Open" button or by pressing Ctrl-O.  Jot looks only for files
ending in the extension ".jot" in the directory defined as the default Work
Dir.


ΓòÉΓòÉΓòÉ 4.3. Save As ΓòÉΓòÉΓòÉ

                                     Save As

"Save As" will create a new Jot file using all information from the currently
open file, including any notes you've created and all configuration settings.
Any changes in the current file will automatically be saved, the new file will
be created then made the currently open file.  The file used for the source of
the "Save As" command will not be deleted or changed.


ΓòÉΓòÉΓòÉ 5. Using the Titles List ΓòÉΓòÉΓòÉ

                              Using the Titles List

The list of notes can be sorted in ascending or descending order, or can be
displayed in the order in which they were created by selecting "None" from a
sort menu.

Press mouse button 2 on the titles list to get a menu of functions for working
within the Titles list.

To navigate in the list, click once on a listed item to display the note, then
use the cursor keys to move up or down and have each note displayed as you move
through the list.  To edit the currently highlighted note, press enter or
double click on the note Title.


ΓòÉΓòÉΓòÉ 6. Working with Jot Notes ΓòÉΓòÉΓòÉ

                             Working with Jot Notes

Many functions are available to ease the chore of entering and manipulating
text in Jot.  Please refer to the following sections for more information.

o Add Note
o Rename Note
o Delete Note
o Editing a Note
o Undo
o Saving Changes

Also refer to the section on Drag and Drop


ΓòÉΓòÉΓòÉ 6.1. Add Note ΓòÉΓòÉΓòÉ

                                    Add Note

You can add a new note to the current file by selecting "Add" from the button
bar, or "New" from the "Note" menu of the main window or the popup for the
editing area.  Each newly created note will inherit whatever default settings
are in effect for the current file but can be changed with the "Note Settings"
window.

A new note can also be created by dragging a text file from a folder or the
desktop and dropping it on the Jot window, an empty space in the Titles list,
or on the Jot icon if minimized to the desktop.  If a note is open in the edit
window, you can also create a new note by selecting a section of text and
dragging it to an empty space in the Titles list or dropping it anywhere else
on the Jot window.

A note title may be any combination of numbers, characters and spaces and can
be up to 63 characters long.  Jot keeps track of the order in which titles are
added to the list, though the current "Sort" setting for the list will effect
where it is initially displayed.  You cannot have titles with duplicate names.


ΓòÉΓòÉΓòÉ 6.2. Rename Note ΓòÉΓòÉΓòÉ

                                   Rename Note

To change the title of a note, select "Rename" from a menu or press Ctrl-R,
then enter or edit the new name.


ΓòÉΓòÉΓòÉ 6.3. Delete Note ΓòÉΓòÉΓòÉ

                                   Delete Note

A note can be deleted by selecting "Delete" from one of the menus, by clicking
on the "Delete" button or by pressing Ctrl-D. You will be prompted to verify
the deletion.


ΓòÉΓòÉΓòÉ 6.4. Editing a Note ΓòÉΓòÉΓòÉ

                                 Editing a Note

The Jot edit window is a standard OS/2 edit field and supports all the normal
OS/2 editing commands available for this type of control. They include but are
not limited to:

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ΓöéHome           ΓöéMoves to       Γöé
Γöé               Γöébeginning of   Γöé
Γöé               Γöéline           Γöé
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ΓöéEnd            ΓöéMoves to end ofΓöé
Γöé               Γöéline           Γöé
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ΓöéCtrl Home      ΓöéMove to        Γöé
Γöé               Γöébeginning of   Γöé
Γöé               Γöénote           Γöé
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ΓöéCtrl End       ΓöéMoves to end ofΓöé
Γöé               Γöénote           Γöé
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ΓöéCtrl Insert    ΓöéCopy selected  Γöé
Γöé               Γöétext to        Γöé
Γöé               Γöéclipboard      Γöé
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ΓöéShift Insert   ΓöéPaste contents Γöé
Γöé               Γöéof clipboard atΓöé
Γöé               Γöécurrent cursor Γöé
Γöé               Γöéposition       Γöé
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ΓöéShift Delete   ΓöéDeletes        Γöé
Γöé               Γöéselected text  Γöé
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ΓöéCtrl-/         ΓöéSelect all textΓöé
Γöé               Γöéin the note    Γöé
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ΓöéCtrl-\         ΓöéDeselect       Γöé
Γöé               Γöéselected text  Γöé
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You can refer to almost any OS/2 book to get information on standard editing
commands.

Under the "Edit" menus of both the window and popup you'll find the most common
commands for using these functions.


ΓòÉΓòÉΓòÉ 6.5. Undo ΓòÉΓòÉΓòÉ

                                      Undo

Undo will revert the currently open note back to the last time it was saved.
Select "Undo" from a menu or press Ctrl-U.


ΓòÉΓòÉΓòÉ 6.6. Saving Changes ΓòÉΓòÉΓòÉ

                                 Saving Changes

Changes to the current note can be saved by selecting "Save" from one of the
menus, by pressing the "Save" button or by using the key combination Ctrl-S.


ΓòÉΓòÉΓòÉ 7. Drag and Drop ΓòÉΓòÉΓòÉ

                                  Drag and Drop

Jot is fully enabled for dragging and dropping text files in and out of the
program as well as creating WWW URL's.  Using these features, you can create,
add and move entire notes or selected text from one note to another.
Additionally, you can drag files from your desktop and drop them into or on Jot
to create a new note or append to the note currently being edited.

o Dragging to Jot from the Desktop
o Dragging from Jot to the desktop
o Dragging and Dropping URL's
o Drag and Drop within Jot


ΓòÉΓòÉΓòÉ 7.1. Dragging to Jot from the Desktop ΓòÉΓòÉΓòÉ

                        Dragging to Jot from the Desktop

To create a new Jot note in the currently open file, drag a text file from the
desktop or another folder and drop it anywhere in the Jot window. Where it's
dropped will determine what Jot does with the file.

By dropping on the title of a note in the list, the file will be appended to
that note.  By dropping on a blank space in the titles list or anywhere else in
the Jot window other than the editing area a new note will be added to the
list.  When adding notes this way, Jot will display a prompt with the suggested
file name.  You can keep the name by pressing "Ok" or you can edit the name to
something you find more suitable.

If Jot is minimized to the desktop, a file can be dropped on it's icon to have
it added into the current Jot file as a new note.  Again, a prompt will be
displayed to confirm the new name.

By dropping a file into the editing window, the contents of that file will be
appended to the current note at the cursor position.


ΓòÉΓòÉΓòÉ 7.2. Dragging from Jot to the desktop ΓòÉΓòÉΓòÉ

                        Dragging from Jot to the Desktop

New files can be created on the desktop or another folder in several ways with
Jot.

Drag a title from the Titles list and drop it onto a folder or the desktop to
create a new file object.  The file will contain the contents of the Jot note.

By selecting a block of text in the editing window and dragging it to the
desktop or another folder, a new file will be created just as if it had been
dragged from the titles list.  By pressing the Control key during the dragging
operation you can MOVE text out of the edit window and create a new file at the
same time.


ΓòÉΓòÉΓòÉ 7.3. Dragging and Dropping URL's ΓòÉΓòÉΓòÉ

                           Dragging and Dropping URL's

Jot recognizes World Wide Web Uniform Resource Locators beginning with the
designations of HTTP, FTP, NEWS and GOPHER.  Select the URL in the Jot editing
window then drag it to the desktop or another folder to create a WebExplorer
URL object.  Optionally, you can drag the URL out of Jot and drop it directly
onto WebExplorer to have it start and load the selected site.  If WebExplorer
is already running, dropping the URL into the open window will also cause the
site to be loaded.


ΓòÉΓòÉΓòÉ 7.4. Drag and Drop within Jot ΓòÉΓòÉΓòÉ

                            Drag and Drop within Jot

Within Jot, you can select text in the edit window and drag it to a title in
the Titles list to have it appended to that note. When dropped onto a note
title, a short "beep" will let you know the text has been appended.  By
pressing the Control key while dragging you can MOVE the selected text to
another note.

When text is appended to a note in the list, Jot places a separator line
consisting of a series of "=" characters before the appended text.

Since I haven't discovered a way of highlighting a note title during a dragging
operation you should make sure your aim is accurate. Sometimes it's easy to
miss the note you want to drop to and end up having the text appended to the
wrong note.

You can also drag a note title from the list and drop it onto the edit window
to have the contents of that note added in at the cursor position. The dragged
note is not effected by this operation.


ΓòÉΓòÉΓòÉ 8. Find and Replace ΓòÉΓòÉΓòÉ

                                Find and Replace

The Find utility in Jot can be a quite powerful tool for locating and
optionally replacing text in Jot notes.  This version of Jot allows replacement
of text only in the currently open note but will be enabled for Global
replacement in a future version.

To use the find utility select "Find" from the "Edit" menu or press Ctrl-F.

Find and Replace in Open Note:

Enter the text you want to find in the "Search For" field and optionally enter
replacement text in the "Replace With" field. If a value is entered as a
replacement text the global find functions will be disabled.  If you want to
perform a case sensitive search, click on the "Case Sensitive" check box.

After entering and/or selecting the appropriate options, click on the "Find"
button to perform the search.  The search will start at the current cursor
position, so if you want to search the entire note be sure to place the cursor
at the beginning of the note. If the text is found, it will be highlighted,
otherwise a dialog will let you know the search failed.  Click on "Find" again
to find the next occurance, etc.  If replacing text, click on the "Change/Find"
button to replace the found text and find the next occurance. Optionally, and
if you're brave, click on the "Change All" button to change all occurances from
the cursor position forward in the open note.

Global Find:

To search for text in the open file or all Jot notefiles, select the
appropriate option at the right of the "Find" window.  A new window section
will appear for displaying information for the search and the "Change/Find" and
"Change All" buttons will be disabled.  Click on the "Find" button to begin the
search.

When completed, all files found containing the search text will be listed in
the "Files" list, the notes within each file are presented in the "Notes" list
and the full text of the first occurance will be displayed and highlighted in
the text area.

Press the "Next Occurance" button to locate the next occurance in the displayed
note.  To select another file or note for display, click on the arrows at the
right of the drop down list boxes and click on a file or note name.

The "Jump to Note" button will load Jot with the file shown in the "Files"
field, locate the note displayed in the "Notes" field and highlight the
currently displayed section of found text.  The "Find" window will then be
reduced for continuing with the search as for a single note.


ΓòÉΓòÉΓòÉ 9. Insert Date and Time ΓòÉΓòÉΓòÉ

                              Insert Date and time

The current date and time can be inserted at the cursor position by pressing
Ctrl-Alt-D (Date) or Ctrl-Alt-T (Time).  The display format used for both the
date and time can be set in the Jot settings window.


ΓòÉΓòÉΓòÉ 10. Printing ΓòÉΓòÉΓòÉ

                                    Printing

To print a Jot note, open the desired note, select "Print" from the "Note"
menu, then select either "Print Note" or "Print Selected Text" depending on the
action you need.  You can also use the hotkeys Ctrl-P to print the entire note
or Ctrl-Alt-P to print selected text.

When printing an entire note, Jot will use the currently displayed width of the
note. You can control the printed output by resizing the edit window to display
the text the way you want it printed.  The font used for printing will be
whatever is defined as the default font for your printer.

When printing only selected text, the first character of the selected area is
moved to the far left margin and a right margin of 60 characters is used for
formatting purposes.  The right margin setting will be configurable in a future
release.


ΓòÉΓòÉΓòÉ 11. Toggles ΓòÉΓòÉΓòÉ

                                     Toggles

Regardless of default settings, display of the window menu, button bar, title
list and hints area can be toggled on or off at any time while using Jot.  The
configuration settings for the current file are not changed in any way.

To toggle these items:

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ΓöéToggle Menu    ΓöéCtrl M         Γöé
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ΓöéToggle List    ΓöéCtrl L         Γöé
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ΓöéToggle Buttons ΓöéCtrl B         Γöé
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ΓöéToggle Hints   ΓöéCtrl H         Γöé
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ΓòÉΓòÉΓòÉ 12. Hot Keys ΓòÉΓòÉΓòÉ

                                    Hot Keys

Accelerator keys have been defined to provide quick access to the most commonly
used functions in Jot.

Note Related Commands:

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ΓöéCtrl-F         ΓöéFind and       Γöé
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ΓöéCtrlAlt-P      ΓöéPrint Selected Γöé
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ΓöéF11            ΓöéPrevious Note  Γöé
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Display of Titles List:

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ΓöéCtrlAlt-E      ΓöéSort DescendingΓöé
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ΓöéCtrlAlt-N      ΓöéSort "None"    Γöé
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Toggles for Window Elements:

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ΓöéCtrl-B         ΓöéToggle Buttons Γöé
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ΓöéCtrl-H         ΓöéToggle Hints   Γöé
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ΓöéCtrl-L         ΓöéToggle List    Γöé
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ΓöéCtrl-M         ΓöéToggle menu    Γöé
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File related commands:

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ΓöéF3             ΓöéOpen File      Γöé
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ΓöéF6             ΓöéCreate New FileΓöé
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ΓöéF7             ΓöéImport File    Γöé
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ΓöéF8             ΓöéExport File    Γöé
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Miscellaneous:

ΓöîΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓö¼ΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÇΓöÉ
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ΓöéCtrl-Q         ΓöéQuit Jot       Γöé
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ΓòÉΓòÉΓòÉ 13. Registration ΓòÉΓòÉΓòÉ

                                  Registration

Jot is shareware, NOT freeware.  It is a fully functional program and is not
crippled in any way.  You can use it for 30 guilt free days to check it out and
decide if it's what you want.  Throw it onto your system, push it's buttons,
tweak it's settings, check out it's drag and drop capabilities, create and
delete notes on all your favorite subjects, use it and abuse it, whatever you
like.  After those 30 guilt free days, you should either register the program
or remove it from your system.

If not registered before the end of those 30 days, you will be reminded when
the following features cease to function:

o All Drag and Drop functions
o Global Find
o Printing

Jot is only $15.00 and entitles you to free upgrades up to but not including
version 2.0.  Please help to support the shareware concept by registering this
program.

To register, fill in the form provided in the "Register.txt" file provided in
the Jot archive and send it and $15.00 US  to the address listed at the bottom
of the page.

                                Jacqueline Wells
                              304 36th Street, #225
                           Bellingham, WA  98225  USA
                              email: [e-mail]


ΓòÉΓòÉΓòÉ 14. Contacting the Author ΓòÉΓòÉΓòÉ

                              Contacting the Author

If you have any problems with Jot, questions regarding it's use, suggestions
for improvements or additions, or just want to tell me you like the program
please contact me at the addresses listed below.

To reach me via email regarding Jot:

                                 [e-mail]

                      Please place the word "Jot" somewhere
                       in the subject line of the message.


                                   Snail Mail:

                                Jacqueline Wells
                              304 36th Street, #225
                           Bellingham, WA  98225  USA


ΓòÉΓòÉΓòÉ 15. Disclaimer ΓòÉΓòÉΓòÉ

                                   Disclaimer

All standard disclaimers apply.  I will not be held liable or responsible for
any damages Jot may do to your computer, your hard disk, your OS/2
installation, your job, your car, your house, your life, the state of the
economy or the price of tea in China.  All reasonable precautions have been
taken to assure a stable, well functioning program but as you know: stuff
happens.  Jot is provided AS IS with no guarantees as to it's usability or
applicability to any particular purpose. All rights are reserved by the author.

                       Copyright 1996 by Jacqueline Wells