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1994-09-04
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2,470 lines
PHONE PROGRAM
Copyright (c) 1988 - 1994
by VISION COMPUTING, INC.
Author: Jeff Morris
Welcome to PHONE Version 3.03
NOTE: If you are updating an older Version
of PHONE, be sure to read:
"UPDATING PREVIOUS VERSIONS"
For Start-up Instructions and a
general description of the PHONE
program, see the "README" file.
1
TABLE OF CONTENTS
LIST OF FILES . . . . . . . . . . . . . . . . . . . 5
DELETING TEMPORARY FILES. . . . . . . . . . . . . . 5
UPDATING PREVIOUS VERSIONS. . . . . . . . . . . . . 6
INSTALLATION. . . . . . . . . . . . . . . . . . . . 7
GETTING STARTED . . . . . . . . . . . . . . . . . . 7
NETWORK COMPATIBILITY . . . . . . . . . . . . . . . 8
SET NAME. . . . . . . . . . . . . . . . . . 8
DATE ENTERED. . . . . . . . . . . . . . . . . . . . 9
CONTACT FIELDS. . . . . . . . . . . . . . . . . . . 9
MAIN MENU . . . . . . . . . . . . . . . . . . . . . 9
DISPLAY - COMPANY ORDER . . . . . . . . . . . . . . 9
DISPLAY - NAME ORDER. . . . . . . . . . . . . . . . 10
ADD NEW RECORDS . . . . . . . . . . . . . . . . . . 10
EDIT ONE RECORD . . . . . . . . . . . . . . . . . . 10
EDIT ALL RECORDS. . . . . . . . . . . . . . . . . . 10
DELETE RECORDS. . . . . . . . . . . . . . . . . . . 11
NOTES . . . . . . . . . . . . . . . . . . . . . . . 12
NOTES - EDITING KEYS. . . . . . . . . . . . . . . . 13
UTILITY MENU. . . . . . . . . . . . . . . . . . . . 14
COPY FILES TO BACK-UP DISK. . . . . . . . . . . . . 14
REINDEX DATABASE FILES. . . . . . . . . . . . . . . 15
CHANGE LABEL CODES. . . . . . . . . . . . . . . . . 15
CHANGE RECORD TAGS. . . . . . . . . . . . . . . . . 15
CHANGE SCREEN COLORS. . . . . . . . . . . . . . . . 16
ADD A NOTE TO MULTIPLE RECORDS. . . . . . . . . . . 16
2
IMPORT/EXPORT DATABASE FILE . . . . . . . . . . . . 17
Export PHONE.DBF. . . . . . . . . . . . . . 17
Import SDF PHONE File to PHONE.DBF. . . . . 18
Restore PHONE Database from Oldphone. . . . 19
DISABLE CHANGES TOGGLE. . . . . . . . . . . . . . . 20
Allow changes . . . . . . . . . . . . . . . 20
Disable changes . . . . . . . . . . . . . . 20
Change password . . . . . . . . . . . . . . 20
ADD/DELETE COUNTRY CODES. . . . . . . . . . . . . . 21
POST OFFICE RECORD UPDATING . . . . . . . . . . . . 21
POST OFFICE BAR CODE PRINTING . . . . . . . . . . . 23
PRINT MENU. . . . . . . . . . . . . . . . . . . . . 25
PRINT REPORT. . . . . . . . . . . . . . . . 25
PRINT RECORDS . . . . . . . . . . . . . . . 25
PRINT LABELS. . . . . . . . . . . . . . . . 26
PRINT ZIP CODE SUMMARY. . . . . . . . . . . 26
PRINT CONTACT REPORT. . . . . . . . . . . . 27
CHANGE DEFAULT PRINTER. . . . . . . . . . . 28
TAGGING RECORDS . . . . . . . . . . . . . . . . . . 28
SET UP MENU . . . . . . . . . . . . . . . . . . . . 29
ZIP CODE. . . . . . . . . . . . . . . . . . 29
COMPANY . . . . . . . . . . . . . . . . . . 29
COUNTRY . . . . . . . . . . . . . . . . . . 29
FILES . . . . . . . . . . . . . . . . . . . 29
MODEM . . . . . . . . . . . . . . . . . . . 30
DUP CHECKING . . . . . . . . . . . . . . . 30
ERROR CHECKING FOR CODES. . . . . . . . . . . . . . 31
SPECIAL KEYS. . . . . . . . . . . . . . . . . . . . 32
F1. . . . . . . . . . . . . . . . . . . . . 32
F6. . . . . . . . . . . . . . . . . . . . . 32
F9. . . . . . . . . . . . . . . . . . . . . 32
F10 . . . . . . . . . . . . . . . . . . . . 32
ALT-S . . . . . . . . . . . . . . . . . . . 32
ALT-F9. . . . . . . . . . . . . . . . . . . 32
ESC . . . . . . . . . . . . . . . . . . . . 32
ALT-L . . . . . . . . . . . . . . . . . . . 32
DIALING YOUR PHONE. . . . . . . . . . . . . . . . . 33
CONTACTING THE AUTHOR . . . . . . . . . . . . . . . 34
3
SETTING UP YOUR COMPUTER. . . . . . . . . . . . . . 34
CONFIG.SYS. . . . . . . . . . . . . . . . . 34
FILES . . . . . . . . . . . . . . . . . . . 34
BUFFERS . . . . . . . . . . . . . . . . . . 34
MAXIMUM NUMBER OF RECORDS . . . . . . . . . . . . . 34
MAXIMUM SIZE OF NOTES . . . . . . . . . . . . . . . 34
RUN TIME ERRORS . . . . . . . . . . . . . . . . . . 35
SYSTEM FILES CHECK. . . . . . . . . . . . . . . . . 37
LICENSE TERMS . . . . . . . . . . . . . . . . . . . 38
WARRANTY. . . . . . . . . . . . . . . . . . . . . . 40
SUPPORT . . . . . . . . . . . . . . . . . . . . . . 40
REGISTRATION INFORMATION. . . . . . . . . . . . . . 40
A WORD ABOUT SHAREWARE. . . . . . . . . . . . . . . 41
INDEX . . . . . . . . . . . . . . . . . . . . . . . 42
4
LIST OF FILES
The following files are part of PHONE:
1) README ... Start up information and Instructions
2) INSTALL.BAT ... Use this to install, or update PHONE
3) PHONE.CHG ... List of changes made on various versions
4) COMPNAME.DBF ... This holds your company name
5) PCODES.DBF ... This holds the various printer commands
6) PHONE.DBF ... This database file holds all your records
7) PHONE.DBT ... This file holds the notes for each record
8) PHONE.DOC ... The file you are now reading
9) PHONE.EXE ... This is the main PHONE program
10) REGISTER.ME ... This file holds the registration form
11) COLORS.MEM ... This holds user picked screen colors
12) DEFAULT.MEM ... This holds the default screen colors
13) PHONECOM.NTX ... This index file is sorted by company
14) PHONELBL.NTX ... This index file is sorted by label code
15) PHONEZIP.NTX ... This index file is sorted by zip code
16) PHONENAM.NTX ... This index file is sorted by name
17) COUNTRY.DBF ... This file holds user country codes
18) REPLY.COM ... This is used by Install.bat
If any of the files are missing, please advise the
party you received the PHONE program from that it
is not an authorized version of PHONE, and contact
Vision Computing for a replacement.
NOTE: Phone303.exe is a self extracting file that
holds all the PHONE files in a compressed format.
DELETING TEMPORARY FILES
You may occasionally see a stray temporary index
file in your PHONE directory. While temporary
files are normally deleted, an untimely exit from
an indexing routine caused by things like a power
loss, may leave these files on your disk. They
will have names that include dollar signs, such as
$$23456.NTX. If you do ever see any of these files
in your directory, you can safely delete them with
the DOS delete command. (DEL $$23456.NTX) BE SURE
NOT TO EVER DELETE ANY OF THE SYSTEM FILES NAMED
ABOVE! (Numbers 1-18)
5
UPDATING PREVIOUS VERSIONS
The database file structure of this version is
different than some older versions. Registered
users have been sent update notices. A record base
from some older versions will not work properly
with this version. If you have records you want to
save which were accumulated in an earlier version,
you can do so by installing this version, and
choosing the updating option on the install
program.
If you have the new version of PHONE on a floppy
disk, put it in your disk drive and type: INSTALL.
If you downloaded the new PHONE program from a
BBS, unzip the files to a directory other than
where your current PHONE files are, and from that
other directory, type: INSTALL. You can also unzip
the files to a floppy disk, and run install from
there. DON'T unzip the files to your old PHONE
directory.
NOTE: If you simply copy the new files into your
existing Directory without running the install
program, your existing records will be
overwritten.
6
INSTALLATION
An INSTALL.BAT file is included with the PHONE
program. The file will run the PHONE program in
the install mode, and install into a directory of
your choice. New users can choose a default
directory (C:\PHONE), or enter any valid name you
choose. If the Directory doesn't exist, PHONE will
create it. It would be preferable to choose a new
directory, because if you install it in an
existing directory on your computer, there may be
file name conflicts with programs already there,
and cause either program problems running.
The install program will allow users of previous
versions to update to this version, and save their
existing records. When updating from a previous
version, the install program will first check your
existing PHONE database file structure. If it
differs from the current version, your records
will be copied to a new database file. For files
with many existing records, this may take awhile,
so be patient. After your files are updated, PHONE
will check your existing index files, and if
necessary, re-index them.
GETTING STARTED
To start the program type: PHONE and hit the
Return (Enter) Key.
The first step you should take is to enter the
name you want the menus and reports to display. To
do this, go to the Set-up Menu in the Main Menu.
Choose "Change Company Name" Enter your correct
name. You can change this any time you want to.
Next, go to the print menu and use the option to
change the printer setup to your default printer.
This can also be changed at any time.
If you don't like the screen colors, and you have
a color card installed in your computer, go to the
Utility menu and pick the option to choose your own
screen colors.
If you have a modem, use the set-up menu to
configure PHONE for your communication
specifications, such as Comm Port & Baud rate.
7
NETWORK COMPATIBILITY
PHONE has been written for network use, and should
work on most networks, as well as stand alone.
Certain functions will attempt to lock an
individual record (for example - while you are
editing a record), while other functions will
attempt to lock the entire file (for example -
when you choose to reindex). Other functions, such
as display, allow shared use.
If another station is already using the record (or
file) when a function you choose requires a lock,
you will get a message on the top line of your
screen saying "Waiting for access to network file
- attempt # 1". It will attempt to access the file
every few seconds, and if denied, change the
attempt number to keep you informed of how many
times access has been attempted. This message will
automatically go away and resume your place in the
program when the other station is done with the
operation they were performing in the PHONE
program. If you don't want to wait, you can try
pressing the ESC key when the message appears. If
the operation you were working on could be
interrupted, you will be returned to the menu. If
interrupting the operation would cause the files
to get corrupted, you will not be allowed to
Escape and must wait for the other user to
complete their task.
If you are not operating this program on a
network, you will never get the "Waiting for
access..." message.
PHONE has been tested extensively on our in house
NOVELL network, as well as other network systems
at user sites. Please let us know if you
experience any problems operating PHONE on your
network system.
SET NAME. For PHONE to be more user friendly
to network users, you should add the following
line to your system login script:
SET NAME=LOGIN_NAME
That will allow PHONE to keep track of each
user's preferences, such as printing
destination.
8
DATE ENTERED
The date entered field is filled in with today's
date automatically when you enter a new record.
You can change it if you need to by going to the
"edit one record" option in the main menu.
CONTACT FIELDS
The main reason for the Last Contact and Next
Contact Fields is for sales management reports.
When you talk to a customer, and tell him (or her)
you will call in two weeks, enter a note in that
record (if you want), then put the last contact
date as today, and the next contact date two weeks
from now. Print out the next contact report every
Monday (or any day if you prefer) and it will
show up to remind you to call that customer. You
can also use this to give you a list of any
customers (or friends) you may have been
neglecting. (Yikes! I haven't called XYZ Company
in 6 weeks! No wonder we aren't getting any orders
from them! - or... gee it's been 3 weeks since I
called mom).
MAIN MENU
1) DISPLAY - COMPANY ORDER ... This option will
allow you to display a record by entering the name
of a company which is in the files. You can enter
the full name, or as few letters of the name as
you like. For example, to find "XYZ Vending
Company" you can enter the full name, just "XYZ",
or even just "x". It will go to the first record
in the files matching your input. If it isn't the
one you were looking for, you can page up or down
through the records. You can type in upper, lower,
or mixed case. The program searches for matching
characters, regardless of case. You will be given
an option to print a record after you have
displayed it.
By pressing F2 instead of entering a company name,
you will go directly to the first Company, in
alphabetical order, in your files. F3 will take
you to the last Company. Note: any records with a
blank Company name will be at the top of the file,
listed before any non blank records.
9
2) DISPLAY - NAME ORDER ... If you want to look up
a record by name, use this option. It searches the
"NAME" field. If you want to find "John Smith" but
don't remember the name of the company he works
at, this option is for you. Also use this option
if the record you seek has a name, but no Company.
F2 and F3 also work for name as described above,
except you will go to the first or last name,
alphabetically, in your files.
3) ADD NEW RECORDS ... You will first be asked to
enter a name and company. You can leave the
Company field blank if you want to enter a
personal name without a company. Either the name
OR the company fields can be blank if you wish,
but not both. Use the Set-up option to tell
PHONE how you want to check for duplicates when
entering new records. (see set-up menu for
details). If a duplicate is found, you will
be shown the name/company of the record and
asked if you want to enter a duplicate
record. There may be times when you may want to
enter the same information more than once, such as
a company that has more than one location.
NOTE: PHONE will check for characters, regardless
of case. If you enter "JOHN SMITH" in the name
field, and "XYZ Vending" in the company field,
PHONE will advise you it is a duplicate if "John
Smith" at "XYZ VENDING" is in your files.
4) EDIT ONE RECORD ... To correct/update
information on a record already in the files.
NOTE: The number of records in your database file,
which is shown on each of the above 4 menus,
includes deleted records. To remove deleted
records, use the reindex option in the Utility
menu.
5) EDIT ALL RECORDS ... Allows editing all fields
in all records. You can also add & delete records
while editing full file. THIS IS THE RECOMMENDED
METHOD TO CHANGE RECORDS (Add/Delete/Edit/Copy).
10
6) DELETE RECORDS ... To delete a record from your
files. Note: A deleted record will be marked as
deleted and not be able to be seen, but will
remain in your files. To physically remove deleted
records from your files (and save disk space) use
the reindex option in the Utility menu.
7) UTILITY MENU ... See below.
8) PRINT MENU ... See below.
9) SET UP ... See below.
0) EXIT ... To exit the PHONE Program and return
to DOS or your menu system. You will be asked if
you want to quit, and given the option to return
to the menu, in case you hadn't intended to leave
the PHONE program.
NOTE: The add, change, and delete options can be
disabled, using the Disable changes option in the
Utility menu.
NOTE: When adding or changing a record, if only
one address line is used, it will be stored in the
second field, regardless of where you entered it.
This is because the second address field is used
by PHONE when exporting your records to a file for
Post Office updating of your records. Always use
the second line for the address you want as a
mailing address. For example, if you have a street
address and a PO box, put the PO box in the second
address field if that is where you want the mail
to be delivered to. The Post Office will deliver
the mail to the address right above the City.
Example 1. Example 2.
------------------- -------------------
John Smith John Smith
XYZ Vending Co. XYZ Vending Co.
PO Box 34 123 Main Street
123 Main Street PO Box 34
Town, XX 99999-9999 Town, XX 99999-9999
Example 1 will get delivered to 123 Main Street,
and Example 2 will get delivered to PO Box 34.
11
NOTES
When adding or editing a record, you can make the
notes section as long as you like. When you get to
the last line in the display window, it will just
scroll the top line up to allow you to enter more
than one screen full of notes. When displaying a
record that contains a note, F2 can be pressed to
view notes in full screen mode, and the up and
down arrow keys can be used to view a note that is
longer than what is currently shown on the screen.
To save a note when entering a new record, or save
changes to a note when editing a record, you must
press Ctrl-W (hold down the control key and press
W). If you press the ESC key, any changes you have
made will be lost.
To add a note to all records, or a selected group
of records, use option #7 in Utility Menu. You
will be able to type a new note which will be
appended to existing notes for all records, or
selected records based on label code, zip code, or
just to records that you have tagged.
12
NOTES - EDITING KEYS
The following editing keys can be used while entering a note:
-------------------------------------------------------------
Key Purpose
-------------------------------------------------------------
Uparrow or Ctrl-E Move up one line
Dnarrow or Ctrl-X Move down one line
Leftarrow or Ctrl-S Move left one character
Rightarrow or Ctrl-D Move right one character
Ctrl-Leftarrow or Ctrl-A Move left one word
Ctrl-Rightarrow or Ctrl-F Move right one word
Home Beginning of current line
End End of current line
Ctrl-Home Beginning of current window
Ctrl-End End of current window
PgUp Previous edit window
PgDn Next edit window
Ctrl-PgUp Beginning of memo
Ctrl-PgDn End of memo
Return Move to beginning of next line
Delete Delete character at cursor
Backspace Delete character to left of cursor
Tab Insert tab character or spaces
Printable characters Insert character
Ctrl-Y Delete the current line
Ctrl-T Delete word right
Ctrl-B Reformat paragraph
Insert or Ctrl-V Toggle insert mode
Ctrl-W Finish editing with save
Esc Abort edit and return original
13
UTILITY MENU
1) COPY FILES TO BACK-UP DISK ... We strongly
suggest regular backing up of your files. After
you add, delete, or change a number of records,
you should use this option so that your floppy
disk back-up remains current. The first time you
are backing up, put a blank, formatted floppy disk
in Drive A: or B:. You will get a message saying
the disk the Drive is not the PHONE back-up disk.
This is a precaution to keep you from copying the
phone files to the wrong disk. The program will
give you the option to create a new back-up disk
if you don't have one, or can't locate yours. This
only backs up your Database files, not the PHONE
program itself, so keep your original copy of the
Phone program in a safe place. If your files get
too big for a Double Density (360K) disk, you will
be prompted to use a high density disk. If your
system doesn't use high density disks, and your
files are too big to fit on a 360K disk, you won't
be able to back up your files on disks. In that
case, you should consider upgrading your computer
to a high density disk drive, or a tape back-up
system.
IF YOU NEED TO COPY YOUR FILES FROM YOUR BACK-UP
DISK back to your hard drive, insert your back-up
disk in Drive A:. Be sure you are in the Directory
where your PHONE files are, and issue the
following commands at your hard drive DOS Prompt:
COPY A:*.DBF
after it is done, type the next line
COPY A:*.MEM
after it is done, type the next line
COPY A:*.DBT
You can substitute B for A above if you prefer to
work in drive B.
After the files are copied to your hard Drive, you
MUST go to the Utility menu and use option # 2 to
reindex the files.
14
2) REINDEX DATABASE FILES ... If you ever copy
your files from your back-up disk back to your
hard drive, you MUST use this option for the PHONE
program to run correctly. Also, your index files
may occasionally become corrupt do to a number of
reasons, such as a power surge while the files are
open. If you ever get a message that says
something like "Index files corrupt" use this
option. You will be given two choices. You can
reindex only, or remove deleted records and then
reindex. If changes are disabled, only the first
option will be allowed. Reindexing only is faster,
while removing deleted records reduces the size of
your Database, Index, and Memo files, which will
reduce the disk space taken up by PHONE.
3) CHANGE LABEL CODES ... Use this option to
change one group of label codes to another code.
Blanks are permitted. For example, you can change
all blank codes in your records to H7, or all H7
codes to blank. This option can be handy if you
want to only print labels for part of the records
in one of your codes. If you have 200 records with
code H1, and you only want labels for 50 of them,
use option #5 in the main menu to change the code
for the 50 records to a unique code. Lets use T1
for an example. Then print all labels for code T1.
You can then use this change code option to change
all T1 codes back to H1.
4) CHANGE RECORD TAGS ... This allows you the
choice to tag all records, untag all records, or
reverse tags on/off for all records.
15
5) CHANGE SCREEN COLORS ... Note: The PHONE program
must detect a color card installed in your
computer for you to use this option. You will be
allowed to choose background and foreground colors
and shown a sample of the way the colors will
look. When you are done choosing your colors,
press ESC. You will be given an option to save
your choices. If you save them, then they will be
used automatically every time you use the PHONE
program. You can also change back to the default
colors any time you may want to. Another option
given is to choose a mono screen. While this may
be used by anyone who may prefer black and white
display, the main purpose is for those computers
that have a color card installed but have a mono
monitor. In that case the PHONE program will be
fooled into thinking color is available, and try
to display in color, which will give
unsatisfactory results. Choose the mono option and
save your choice to correct this problem.
6) ADD A NOTE TO MULTIPLE RECORDS ... This will
allow you to type a note which you want to add to
a group of records. The new note you type can be
entered on a new line at the end of the existing
notes you have for each record, or can continue on
the same line ( your choice ). You can choose to
add the note to all records, selected records
based on a label code, selected records based on a
zip code range, or to tagged records only.
Note: This can be very handy, for example, if you
want to send something to selected records, and
make a note of doing so in each of those records.
To do so, first untag all records, then tag the
ones you want, then print out labels for all
tagged records. Then you can use this option to
add a note to all tagged records.
16
7) IMPORT/EXPORT DATABASE FILE ... Choices for
this option are:
1) Export PHONE.DBF
You are given the option of exporting the
full PHONE database, or just the fields
required by the Post Office. Files are
exported as a System Data Format ASCII
text file. Records are fixed length,
separated by a CR/LF. Fields are fixed
length with no separator.
The Post Office option is used to copy
selected fields from your records to a
SDF (System Data Format) file, which will
be named PHONE.TXT and put in the
directory you use PHONE from. This file
can be copied to a floppy disk and given
to the Post Office, who will, as of the
writing of this manual, update your
records at no charge. The update will
include correcting your address, and
supplying the 9 digit zip code for each
record.
To copy PHONE.TXT to a floppy disk, from
the DOS Prompt in the Directory where
PHONE is located, type:
COPY PHONE.TXT A:
(or B: instead of A: if you use the B
Drive).
See the heading Post Office Record
Updating for more information.
NOTE: After using this you should
disable changes to your records until
you copy the corrected file back.
Otherwise, any changes you make will be
overwritten when you do copy the
file back. Changes are disabled by
using the disable changes option in
the Utility menu.
17
2) Import SDF PHONE File to PHONE.DBF
This is used to update your PHONE
database file with the changes made by
the Post Office to the SDF file you
supplied them.
You will be first advised that your
existing records will be overwritten, and
given the option to abort. If you choose
to continue, you will be asked for the
Path and file name to import. The file
name is the name of the file the POST
OFFICE RETURNED TO YOU. It may be
different than the file name you
supplied to the Post Office, which is
PHONE.TXT. If the file is on a floppy
disk, the path is simply A: or B:). If
the Post Office returned a corrected file
called PHONE.ZIP to you, enter:
A:PHONE.ZIP (or B:PHONE.ZIP). If you
don't know the name, press ESC to exit,
and come back when you know it. If the
file name you enter has the read only
attribute set, it can't be used that way,
and the PHONE program will give you an
option of changing it for you. If you
have room on the current drive, PHONE
will first save your existing records to
files called OLDPHONE.DBF and
OLDPHONE.DBT. This is in the unlikely
event you have a problem updating, and
want to restore your old records. If the
number of records in your existing file
do not match the number of records in the
file you are using to update, PHONE will
advise you it is aborting the update.
This can happen if you don't disable
changes, and you have added or deleted
records since creating the SDF file.
18
While correcting existing records from
your updated file, PHONE checks to be
sure the company name in your existing
record match's the company name from the
update file, as it corrects each address.
If the company name doesn't match you
will be given the option of changing your
existing record and continuing, not
changing your existing record and
continuing, or aborting. While this is
mostly a precaution to be sure you are
using the correct file, and your records
are in the correct order, we have found
that the Post Office will sometimes
change a company name slightly when
updating, such as changing: A & B Co. to:
A AND B CO. If you get a company that
doesn't match, and decide to abort, your
old records will be automatically
restored.
3) Restore PHONE Database from Oldphone
This option is to be used only if you
have a problem with your records after
using the option above to update. A
possible reason for that would be if you
lost power during the update. This will
only work if the 2 files, OLDPHONE.DBF
and OLDPHONE.DBT are in the current
Directory.
4) Exit
This will just return you to the Utility
menu.
19
8) DISABLE CHANGES TOGGLE ... Choices for this
option are:
1) Allow changes
This is to turn off the disable changes
option. You will need to know a password
to use this option. This is so that in a
network environment, someone doesn't use
this to allow changes, when someone else
has sent your records to the Post Office
for updating.
2) Disable changes
This will turn off the add/change/delete
options in the main menu, as well as the
Utility menu option which allows you to
remove deleted records and reindex. The
primary purpose of this option is to keep
any changes from occurring to certain
fields in your database file while your
records are out getting updated. You will
still be able to use the display and
print options, and you can still make
changes allowed in the Utility menu, such
as switching tags or label codes on
records. You can also still reindex only,
should it be necessary due to corrupted
indexes. You will need a password to use
this option.
3) Change password
The standard password PHONE comes with
is: VISION You can change it with this
option. Once you change it you must use
your new password with any of these three
options. This is to allow a network
supervisor to lock out changes, while
still allowing display and printing.
NOTE: Passwords are encrypted on disk,
so they can't be read correctly with a
disk editor utility program.
4) Exit
This will return you to the Utility menu.
20
9) ADD/DELETE COUNTRY CODES ... This will
allow you to add or delete country codes. Be
sure not to delete any codes that you may have
used in any of your records. You can enter a
new code using any combination of letters and
numbers in the 2 spaces. You then enter the
full name of the country. When you print a
label, or a report, the PHONE program will
expand the code to the full name. It is done
this way to both save disk space (23 bytes per
record), and make entering data quicker. Note:
There is not an option to change a country
code. To do that, simply delete it, and
re-enter a new code with the correct
information you want.
0) EXIT THIS MENU ... This will return you to
the main menu.
POST OFFICE RECORD UPDATING
As of the writing of this manual, the Post
Office will update your records for you at no
charge. The update consists of:
1. Standardized spelling and format of
delivery address field
2. Standardized spelling and format of
city and state fields
3. Validated/corrected 5-digit zip code
4. Supplying zip+4 codes
For example:
You give to Post Office:
MR. & MRS. JOHN A. SAMPLE
5505 SUNSETTE APARTMENT 230
HOLLYWOODE CALIF. 90082
Post Office returns to you:
MR. & MRS. JOHN A. SAMPLE
5505 W SUNSET BLVD # 230
HOLLYWOOD CA 90028-8521
21
This process is beneficial to both you and the
Post Office, and is highly recommended before
sending out a mailing.
The form you need is called: DISKETTE
PROCESSING REQUEST FORM. If your local Post
Office doesn't have one, you can call the
National Address Information Center at
1-800-238-3150, or write them at:
DISKETTE PROCESSING SERVICES
NATIONAL ADDRESS INFORMATION CENTER
6060 PRIMACY PKY STE 101
MEMPHIS TN 38188-0001
Information you will need to fill out the form
is as follows:
INPUT FIELDS (Field (Beginning
Length) Position)
------------ ---------- ----------
Personal Name 32 1
Secondary Address 32 33
Delivery Address 32 65
City 21 97
State 2 118
ZIP Code 10 120
OUTPUT FIELDS
ZIP + 4 code 10 120
State (Abbrev.) 2 118
Other information you will need is:
Record Length: 131
Input File Name: PHONE.TXT
Number of Records: You can get this by going
to the display menu. On the top right hand
screen, the number of records in your database
file will be displayed. Note: This total
includes deleted records, so you should first
use the reindex option in the Utility menu,
and choose to remove deleted records. You can
leave the display menu by pressing ESC.
22
POST OFFICE BAR CODE PRINTING
The first step involved in printing postnet
bar codes is to register PHONE. This is a
special function available only to registered
users. For those that use bar codes and 9
digit zip codes, the very modest registration
cost of PHONE will be repaid many times in
postage savings.
As of the release of Version 3.03 of PHONE,
the U.S. Post Office was in the process of
changing their bar code readers to what is
known as wide area readers. This allows the
Post Office to read bar codes from any where
on the envelope, not just a specific spot in
the lower right hand corner as in the past.
This allows bar codes to be printed on the
label.
Postnet is the term the Post Office uses for
their bar code format. Use of Postnet bar
codes allow the mail to travel faster and more
accurately, and the USPO offers discounts to
mailers who bar code their own mail.
A nine digit postnet bar code consists of 52
bars. There is one framing bar at each end,
each number in the code is made up of 5 bars,
and there is a 5 bar check code, which totals
the sum of the numbers as a check to be sure
the machine has read the code correctly. (1 +
(5 x 9) + 5 + 1) = 52 bars.
A five digit code consists of 32 bars.
(1 + (5 x 5) + 5 + 1)
Bars are either full size or half size, and
each number (0-9) is made up of a unique
combination of 5 half or full size bars.
23
For the curious who want to examine a bar
code, the following shows the breakdown by
number.
│││ ││ │ │ ││ │ │ │ │ ││ │ ││ │ │ │ │ │ │
│││││││││││││││││││││││││││││││││││││││││││││││││││││││││
--1-- --3-- --5-- --7-- --9--
--0-- --2-- --4-- --6-- --8-- check
/|\ /|\
|.................These are framing bars................|
As you can see, number 1 is made up of 3 short bars and 2 long
bars. Number 2 consists of 2 short, 1 long, 1 short, 1 long; etc. In
this example, the check bar is the same as number 5. That is
determined by adding the 9 digits, (1+2+3+4+5+6+7+8+9 = 45)
then adding a number to that to make the total a multiple of 10.
So, 45 + 5 = 50, which means the last digit should be a five. If
your zip code was 08096-1708, your check digit would be #1
Many times a company is assigned it's own 9 digit number.
(08096-1708 belongs to Morris Graphics Inc. Woodbury, NJ)
24
PRINT MENU
When you attempt to perform a printing option,
the PHONE program checks to see if your
printer is on line and ready. If it isn't
ready, you will be given the opportunity to
set it up, or return to the menu.
Whenever the PHONE program is printing, you
can press ESC, and will be given the option to
abandon your print job, or continue with
printing.
You are given a choice to print to LPT1, LPT2,
LPT3, a File, or if on a Novell Network,
Capture to Network port 1, 2, or 3.
1) PRINT REPORT ... You will first be given
the option of printing all records, selected
label codes, selected zip codes, tagged
records only, or a selected State.
If you choose to print all the records in your
file, you will be advised of approximately how
many pages it will take, and given the option
of printing the report or not.
You will be given a choice to print the report
in Company order, Label code order, or Zip
code order. You should set up your printer
with standard 9 1/2 wide by 11 deep continuous
paper. (8 1/2 x 11 detached).
2) PRINT RECORDS ... This will print all
information in your files for each record,
including your complete notes for each record.
You can select a range of records you want to
print, and the order you want them printed in.
Each record is printed on a separate sheet,
and if your notes are lengthy, it could be
more than one sheet per record. If you have a
lot of records, this will use a lot of paper,
and take a long time.
25
3) PRINT LABELS ... This option prints labels
on standard 3 1/2 x 15/16 pin feed labels, You
will be given a few options. You can print
labels for all records, selected zip codes,
selected label codes, tagged records only, or
a selected state.
You will also be given the option to print 1 -
99 sets of labels. For example, you can print
2 sets of labels with all zip codes from 08001
to 08099, 40 sets of labels for all records in
NY State, 9 sets of labels for all records
with label code F6, 2 sets of labels for all
tagged records, etc. If you are printing more
than one set of labels, each record will print
in total before the next record. In other
words, 4 of the first record, then 4 of the
second record, etc.
You will be given a choice to print labels in
Company order, Label code order, or Zip code
order.
You can print labels one across, or two
across. If you pick 2 across, you will be
given the option of adjusting the starting
position of the second column of labels, after
a test pattern.
4) PRINT ZIP CODE SUMMARY ... This is mostly
used for bulk mail preparation. It will give
you a list of every zip code in your files,
and the number of records for each zip code.
It also will give you a total of zip codes
that have more than 10 identical 5 digit
codes, and a total of that have more than 10 -
3 digit matches, AFTER subtracting 5 digit
matches of 10 or more. It will also total the
number of 9 digit codes in your files. This
information will assist you in filling out the
Post Office bulk mail forms, and may be useful
in your marketing.
26
5) PRINT CONTACT REPORT ... There are three
types of contact reports you can print:
Next Contact Report
Choose this option to print a report based
on the dates in your next contact field. You
will be asked to enter a date. If you want a
list of contacts you need to make for the
next week, enter a date one week from today.
The report will include all records that
have a date in your next contact field of
the date you enter here or earlier. So any
contacts you didn't make last week (or last
month!) will be included in the report.
Last Contact Report
Choose this option to print a report based
on the dates in your last contact field. You
will be asked to enter a date. Enter the
oldest date you want included in your
report.
Full Contact Report
This option will print records without
regard to the dates in the last contact or
next contact fields.
After you choose which report you want
printed, you will be given some options
regarding the records you want included in the
report. You can select all records, selected
label codes, selected zip codes, tagged
records only, or a selected state. If you
choose label code, zip code, or state, you
will be asked to enter the value for that
field that you want included in the report.
27
6) CHANGE DEFAULT PRINTER ... This will give
you a list of printers to choose from and
allow you to pick one, which will become your
default printer every time you use PHONE. You
can change your printer as often as you like.
If your printer is not shown, try an Epson
model, as many printers emulate the Epson
command codes. If you have trouble printing
correctly, send a copy of your printer command
codes from your printer manual to VISION
COMPUTING, INC. along with a note describing
the problem. You will be sent an update (no
charge) that will work with your printer.
7) EXIT THIS MENU ... This will return you to
the main menu.
NOTE: To print full information contained in
one record only, including notes, use the
Main Menu choice # 1 or # 2 to first display
the record, then you will be given an option
to print it if you want.
TAGGING RECORDS
To tag a record, enter "Y" in the tagged
field. This can be done when first entering
the information in the add a record menu, or
at any other time by using the correct a
record menu. Groups of records can be tagged
by using an option in the Utility menu, which
will allow tagging all records, untagging all
records, or reversing the tags on/off for all
records.
Tagging a record is used for two purposes. The
first is for printing. Options allowed in
printing of a report, or of labels, allow the
printing of only records that have been
tagged. The second use of tagging records is
for entering a note into all records which you
have tagged. This is also done from the
Utility menu.
28
SET UP MENU
1) ZIP CODE ... This will allow you to change
the way data can be entered in the zip code
field. Choosing this option from the Set up
menu will give you another window which allows
you to choose to enter zip codes as 99999-9999
which will ONLY allow numbers, or as
XXXXXXXXXX which will allow any characters.
The numbers only option is much quicker to use
when entering United States zip codes, while
the other option is necessary for entering zip
codes in most other countries.
2) COMPANY ... This will allow you to enter
the name you would like to see displayed in
the various PHONE menu screens, and will be
printed on the full reports.
3) COUNTRY ... Use this option to tell the
PHONE program the country code you use the
most. That code will be automatically entered
in the country code field when adding a new
record, and save data entry time. It can be
over written to enter whatever code you like
when entering a new record.
4) FILES ... Use this option to load, create,
or delete a different database file. You may
want to keep more than one set of records, and
keep each set separate from each other. For
example - work and home, husband and wife,
etc. Use this option to switch between files
as needed. You won't be allowed to delete the
main PHONE database file, as the program won't
operate without at least one database file
available.
29
5) MODEM ... Use this option to tell PHONE
information about your modem, such as the Comm
Port, Baud rate, Protocol, etc. See your modem
manual for the correct settings. If you aren't
sure, use the defaults PHONE comes with. They
should work with most modems. However, you
must know the correct Comm Port (Serial Port)
your modem is set up for. If you can't find
out, start with Comm 1, and try each one (1-4)
until it works properly. They wrong setting
won't hurt anything, it just won't work. When
you are done, you will be given a choice to
accept your new settings, abandon them, or
load the default settings. If you load the
default settings, it will reset all settings
to the way PHONE comes, then bring you to the
top to make any changes you need to make.
NOTE: You can choose upload and download
directory names that don't exist, and PHONE
will create them for you, if they are valid
names allowed by DOS. You can also use
existing directory names.
6) DUP CHECKING... Allows you to tell PHONE
the level of checking for duplicate records
you want active while adding new records.
You can have a warning message appear when
the company matches an existing record, when
the name matches, when they both match, when
either the company or the name matches, or
no checking at all. The default is to check
for a match in either the company or name.
The checking finds matches regardless of case.
If a match is found, you will be shown the
existing record, and given a choice of
adding the new record or not.
7) CAPS LOCK... You can tell PHONE how you
want caps lock handled, for regular editing
and for editing notes. PHONE also saves the
caps lock status in effect before starting
PHONE, and restores it upon quitting.
8) EXIT ... This will return you to the main
menu.
30
ERROR CHECKING FOR CODES
When entering a new record, or editing an
existing record, the PHONE program has some
checks which should help avoid incorrect data
entry.
If you enter a state abbreviation that isn't a
valid United States State, you will be
advised, and given the opportunity to change
it. You can also leave the code the way you
entered it if you want to. Note however, if
you have set up zip code field to accept any
character, and leave state field blank, the
PHONE program will not give you the warning
message. This is to avoid getting the warning
when you are entering address' other than U.S.,
and leave the state field blank intentionally.
If you enter a country code that isn't in your
country database file, you will be advised,
and given the opportunity to change it, or
leave it as you entered it. If you leave an
invalid code, be sure to later go to the
Utility menu and add the code to your country
database, so it will expand the way you want
it to when printing.
31
SPECIAL KEYS
F1 - TO display a HELP screen in many areas
of PHONE.
F6 - For System Information. It will display
information about your computer such as
memory, disk drive space, computer type, DOS
Version being used, math co-processor, mouse,
graphics card, and more.
You can print by pressing F8.
F9 - To display a list of State
abbreviations.
F10 - To display the date and time (from your
computer).
ALT-S - To display serial number and who
PHONE is registered to, hold down the ALT key
and press S.
ALT-F9 - To display a Pop-up Calendar on
screen. PgUp & PgDn will scroll months, HOME
displays January, END will display December.
ESC - In most areas of PHONE, you can Escape
the operation you are in and return to the
menu by pressing the Escape key.
Other KEYS, such as F2 & F3, exhibit special
behavior depending on where you are in PHONE.
For example, F2 will display the first record
while PHONE is waiting for input on the
display screen, but is used to display your
notes in full screen mode after a record has
been displayed.
When editing the full file, pressing ALT-L
will move the current column to the second
position (after the deleted column) and lock
it on screen, so it won't scroll off.
ALT-A will add a new record when editing
full file. SHIFT-F8 will copy existing
record to a new record, then allow you
to edit it. This is allowable when editing
full file.
32
DIALING YOUR PHONE
ALT-F1, ALT-F2, and ALT-F3 are used to dial
the phone after an individual record has been
displayed, using the main menu "display by
name" or "display by company" options. Hold
down the ALT key and press the F1 key at the
same time to dial the number in your first
phone field. To dial the number in your second
phone field (phone2) use ALT-F2, and ALT-F3
for the third phone field (phone3).
When in the Full File Edit menu, ALT-F1 will
dial the phone if the cursor is in one of the
three phone fields (phone, phone2, or phone3).
The PHONE program will eliminate all non digit
characters from the field before attempting to
dial. It will also add a 1 before the phone
number. So, if your field contents are "Data
222-555-6789" PHONE will attempt to dial
12225556789. If there aren't at least 7 digits
in the field, PHONE will give you an error
message.
If your area code in the phone number matchs
the local area code, PHONE won't add the "1" or
area code before dialing. To set up your local
area code, go to the modem area in the set-up
menu.
NOTE: This version of PHONE dials the phone for
voice use only. Future versions may include
telecommunications, such as file tranfers.
NOTE: PHONE will attempt to send the phone
dialing command and phone number to any valid
serial port. If you have your mouse on Comm 1,
and you tell PHONE that your modem is on Comm
1, PHONE will attempt to send the phone number
to your mouse. It won't hurt anything, but you
will need to go to the set-up menu to tell
phone the correct Comm Port for your modem.
If you configure PHONE for an invalid Comm
Port, you will get an error message. (For
example, if you tell PHONE your modem is on
Comm 3, and you don't have a Comm 3 Serial
Port installed and active in your computer).
Again, this won't hurt anything, you just need
to set it correctly to work.
33
CONTACTING THE AUTHOR
If you have any questions about the PHONE
program, you can leave mail to the author,
Jeff Morris on CompuServe. His ID # is
75470,3072. If you use Prodigy, his ID # is
RBWG42A, or fax a note to 609-853-5787. You
can also call 609-853-7022 (day time).
SETTING UP YOUR COMPUTER
Your CONFIG.SYS file should contain the
following two lines:
FILES=45 (or larger number)
BUFFERS=8 (or larger number)
If these values are set lower, or not included
in your CONFIG.SYS file, which is located in
the root directory of your boot drive
(normally C:\> ) the PHONE program may not run
correctly. The CONFIG.SYS file can be edited
with any text editor to change, or add, these
two lines.
MAXIMUM NUMBER OF RECORDS
The PHONE program allows you to enter up to a
billion records.
MAXIMUM SIZE OF NOTES
There is a limit on the total size of your
notes file, which is 32MB. That is
approximately enough room for a page of notes
for each of 32,000 records. If you think you
may exceed this limit, please let us know.
34
RUN TIME ERRORS
If the PHONE program ever quits unexpectedly,
it will generally show an error message in a
box on your screen. It will also write the
error information to a file in your current
directory called CLIPn.err, where n is a
number. If you need to contact VISION
COMPUTING, please print out this file first.
If you think it is a bug in the program,
please send us a print out of this file.
The most common error you may experience has
to do with index corruption. If you get a
message that has the name of a file with an
.ntx extension, that means there is an index
problem. This is normally caused by a power
loss on your computer while an index file was
open. You can correct the problem by going to
the Utility menu, and using the re-indexing
option.
35
Some other possible error codes, which DOS
sends to the PHONE program are listed below,
with their cause, and possible solution.
filename(2) - This means the file name listed
before the (2) could not be located in the
current Directory. The file is necessary
to run the PHONE program, and must be
copied to the Directory before using PHONE
again.
filename(4) - This means there are too many
open files. This is caused by not having
the FILES=39 line in your CONFIG.SYS when
you booted up your computer. Use a text
editor to add, or correct that line in
your CONFIG.SYS file and reboot your
computer before using PHONE again.
filename(5) - This means access denied on the
filename listed. If you changed any of the
PHONE files to read only, you must remove
the read only attribute on the file.
(example: attrib -r filename.ext).
This could also come from your Network if
you do not have proper rights for all
files. See your network administrator for
more information about your Network
rights. This message can also occur if an
attempt is made to open more files than
your network file server is configured to
allow for all users. That number will need
to be increased by your network
administrator.
????????(8) - This is caused by insufficient
memory. You may have too many TSR
(terminate and stay resident) programs
loaded in your computer from your
CONFIG.SYS or AUTOEXEC.BAT files. You must
modify these files to remove some of your
programs, and reboot your computer before
running PHONE again.
36
There are various other possible errors, which
come from DOS, or from CLIPPER, the
programming language used to write PHONE. If
you experience any errors you cannot correct,
if errors occur on a regular basis, or your
computer locks up any time while using the
PHONE program, please contact us at Vision
Computing. Writing down any error messages
will be extremely helpful in determining a
solution to your problem. Also, giving us as
much information as possible about your
computer and it's set-up will be very helpful
in our diagnosing the problem. This would
include the contents of your CONFIG.SYS and
AUTOEXEC.BAT files, the type of computer, the
type of printer, monitor, any additional
devices such as a mouse, modem, scanner, etc.
A listing of the files, including dates and
sizes in your PHONE directory would also be of
value. If you report a problem to us that
turns out to be a problem with the PHONE
program, we will send you an updated, fixed
version at no charge.
SYSTEM FILES CHECK
When starting up, PHONE checks to be sure all
your database files are in the current
directory. If one or more can not be found,
PHONE will advise you, and return you to DOS.
You will need to move all the database files
into the same directory that PHONE.EXE is in.
If the files are missing, you can re-install
PHONE.
Next, PHONE checks if all your index files are
in the current directory. If one or more is
missing, you will be given the option to allow
PHONE to rebuild your index files for you.
37
USER SUPPORTED SOFTWARE AND
LICENSE TERMS
Welcome to user supported software (commonly
referred to as "SHAREWARE"). User supported
software allows you to try software before you
buy, and when you do buy, to pay much less
than for commercially developed software. This
is true because there are no costs for
advertising, sales staffs, fancy packaging and
distribution costs. Just good software, not
glossy packaging. Pay only after you have
tried it, and decide to continue to use it.
Your registration of PHONE will provide funds
to allow for further development of this and
other SHAREWARE programs by the author.
Additionally, by registering with us you will
be notified of new updates/versions. PHONE,
as with all shareware, depends entirely upon
your support for it's existence.
PHONE is protected by U.S. and international
copyright laws. It is copyright 1988 - 1994 by
Vision Computing, Inc. All rights are reserved.
You are specifically granted the right to use
PHONE on a trial basis. If you continue to use
it, you must register your copy by sending
$ 29.00 plus $ 4.00 shipping/handling to:
Vision Computing, Inc.
660 North Broad St
Woodbury, NJ 08096-1607
You will be sent the latest version, which
will allow bar code printing, and won't display
the closing shareware message. You will also
be allowed to upgrade to newer versions at a
reduced price. In addition, you will be sent a
printed manual. The registered version also
runs in less memory.
NOTE: This version of PHONE includes dialing
for voice only. A future version may include
telecommunications, such as file transfers.
You can also fax or phone in your registration
using your Visa or Master Card.
38
You are encouraged to share PHONE with others
and to distribute copies on computerized
bulletin board systems. However you may not:
1) Charge for, or otherwise sell, lease or
rent this program. This also prohibits
bundling of this program with some other
product or service, without our written
permission.
2) Modify the program or its documentation
in any way.
3) Distribute the program without all files
listed above.
4) Distribute this program as part of a
promotion for any commercial venture or
as an inducement to purchase some product
or service, without the author's written
permission. (If you are interested in a
joint venture, or volume distribution,
let us know.)
You MAY, however, charge a REASONABLE fee to
cover your costs (diskette, postage, etc.) for
the actual distribution of this program. In
this case, it must be made clear to the person
receiving PHONE that a registration fee is
still required of all users of PHONE.
39
WARRANTY: This program is being provided "AS
IS". It is up to the user to determine the
suitability of this program for his or her
purposes. The user takes all responsibility
for any direct, indirect or consequential
damages.
SUPPORT: Please report all bugs, difficulties
or improvements desired. We plan to provide
new versions of PHONE as new
features/improvements are developed.
Registered users will be notified of the
availability of major updates.
PHONE was developed using CLIPPER, a
professional application development system by
COMPUTER ASSOCIATES.
CLIPPER is a registered trademark of
Computer Associates.
REGISTRATION INFORMATION
A file called REGISTER.ME was included with
the files for the PHONE program. That file can
be printed out, and used for an invoice/
registration form.
To print the file, from the DOS prompt in the
PHONE directory, type: COPY REGISTER.ME PRN
The PHONE program will also print the file for
you by pressing "P" at the closing screen, on
the shareware version.
40
A WORD ABOUT SHAREWARE: If you have received
the PHONE program from a Shareware disk
distribution company, you paid a small fee to
the company which covers the cost of copying
the disk and shipping it to you. NO PORTION
of that fee goes to the author of the program,
and that fee does not allow you to use the
PHONE program past your initial evaluation
time, which is limited to a maximum of 60
days. This limit is trustware! Nothing in the
PHONE program will prevent you from using it
past the evaluation period.
Whether you received the PHONE program from a
friend, a BBS, or a disk distribution company,
if you continue to use it past the evaluation
time, you MUST send in your registration fee.
You will feel better about using the program.
(Knowing you did the right thing)
We encourage the wide distribution of the
PHONE program. That is what shareware is all
about, and we hope you will give a copy of
PHONE to others, and upload to any BBS systems
that you call. However, please keep in mind
that only the shareware version can be given
to others.
Thank You,
Jeff Morris
Vision Computing, Inc.
41
INDEX
A Word About Shareware . . . . . . . . . . . . . . . . . 41
Add a Note To Multiple Records . . . . . . . . . . . . . 16
Add New Records. . . . . . . . . . . . . . . . . . . . . 10
Add/Delete Country Codes . . . . . . . . . . . . . . . . 21
Allow changes. . . . . . . . . . . . . . . . . . . . . . 20
ALT-F1 . . . . . . . . . . . . . . . . . . . . . . . . . 33
ALT-F2 . . . . . . . . . . . . . . . . . . . . . . . . . 33
ALT-F3 . . . . . . . . . . . . . . . . . . . . . . . . . 33
ALT-F9 . . . . . . . . . . . . . . . . . . . . . . . . . 32
ALT-S. . . . . . . . . . . . . . . . . . . . . . . . . . 32
ASCII. . . . . . . . . . . . . . . . . . . . . . . . . . 17
Author . . . . . . . . . . . . . . . . . . . . . . . . . 34
Autoexec.bat . . . . . . . . . . . . . . . . . . . . . . 36
Bar Codes. . . . . . . . . . . . . . . . . . . . . . . . 23
Baud Rate. . . . . . . . . . . . . . . . . . . . . . . . 30
Buffers. . . . . . . . . . . . . . . . . . . . . . . . . 34
Bulk Mail. . . . . . . . . . . . . . . . . . . . . . . . 26
Bulletin Board Systems . . . . . . . . . . . . . . . . . 41
Calendar . . . . . . . . . . . . . . . . . . . . . . . . 32
Change Default Printer . . . . . . . . . . . . . . . . . 28
Change Label Codes . . . . . . . . . . . . . . . . . . . 15
Change Password. . . . . . . . . . . . . . . . . . . . . 20
Change Record Tags . . . . . . . . . . . . . . . . . . . 15
Change Screen Colors . . . . . . . . . . . . . . . . . . 16
Colors . . . . . . . . . . . . . . . . . . . . . . . . . 16
Colors.mem . . . . . . . . . . . . . . . . . . . . . . . .5
Comm Port. . . . . . . . . . . . . . . . . . . . . . 30, 33
Compname.dbf . . . . . . . . . . . . . . . . . . . . . . .5
CompuServe . . . . . . . . . . . . . . . . . . . . . . . 34
Config.sys . . . . . . . . . . . . . . . . . . . 34, 36, 37
Contact Fields . . . . . . . . . . . . . . . . . . . . . 9
Contacting The Author. . . . . . . . . . . . . . . . . . 34
Copy Files To Back-up Disk . . . . . . . . . . . . . . . 14
Country. . . . . . . . . . . . . . . . . . . . . . . . . 29
Country Code . . . . . . . . . . . . . . . . . . . . . . 31
Country.dbf. . . . . . . . . . . . . . . . . . . . . . . .5
Ctrl-W . . . . . . . . . . . . . . . . . . . . . . . . . 12
Date and Time. . . . . . . . . . . . . . . . . . . . . . 32
Date Entered . . . . . . . . . . . . . . . . . . . . . . 9
Default.mem. . . . . . . . . . . . . . . . . . . . . . . .5
Delete Records . . . . . . . . . . . . . . . . . . . . . 11
Deleting Temporary Files . . . . . . . . . . . . . . . . .5
Dialing Your Phone . . . . . . . . . . . . . . . . . . . 33
Disable Changes. . . . . . . . . . . . . . . . . . . . . 20
Disable Changes Toggle . . . . . . . . . . . . . . . . . 20
42
Diskette Processing Request Form . . . . . . . . . . . . 22
Display - Company Order. . . . . . . . . . . . . . . . . 9
Display - Name Order . . . . . . . . . . . . . . . . . . 10
Download Directory . . . . . . . . . . . . . . . . . . . 30
Duplicate Record Checking. . . . . . . . . . . . . . . . 30
Edit All Records . . . . . . . . . . . . . . . . . . . . 10
Edit One Record. . . . . . . . . . . . . . . . . . . . . 10
Environment Variable . . . . . . . . . . . . . . . . . . 8
Error Checking For Codes . . . . . . . . . . . . . . . . 31
Error Messages . . . . . . . . . . . . . . . . . . . 35, 37
ESC. . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Escape Key . . . . . . . . . . . . . . . . . . . . . . . 32
Export PHONE.DBF . . . . . . . . . . . . . . . . . . . . 17
F1 . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
F10. . . . . . . . . . . . . . . . . . . . . . . . . . . 32
F2 . . . . . . . . . . . . . . . . . . . . . .9, 10, 12, 32
F3 . . . . . . . . . . . . . . . . . . . . . . . 9, 10, 32
F6 . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
F9 . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Files. . . . . . . . . . . . . . . . . . . . . . . . . . 34
Full Contact Report. . . . . . . . . . . . . . . . . . . 27
Getting Started. . . . . . . . . . . . . . . . . . . . . 7
Help . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Import SDF PHONE File to PHONE.DBF . . . . . . . . . . . 18
Import/Export Database File. . . . . . . . . . . . . . . 17
Install.bat. . . . . . . . . . . . . . . . . . . . . . . .5
Installation . . . . . . . . . . . . . . . . . . . . . . .7
Jeff Morris. . . . . . . . . . . . . . . . . . . . . . . 34
Labels . . . . . . . . . . . . . . . . . . . . . . . . . 26
Last Contact . . . . . . . . . . . . . . . . . . . . . . 9
Last Contact Field . . . . . . . . . . . . . . . . . . . 27
Last Contact Report. . . . . . . . . . . . . . . . . . . 27
License Terms. . . . . . . . . . . . . . . . . . . . . . 38
List of Files. . . . . . . . . . . . . . . . . . . . . . .5
Main Menu. . . . . . . . . . . . . . . . . . . . . . . . 9
Maximum Number of Records. . . . . . . . . . . . . . . . 34
Maximum Size of Notes. . . . . . . . . . . . . . . . . . 34
Modem. . . . . . . . . . . . . . . . . . . . . . . . . . 30
Mono Monitor . . . . . . . . . . . . . . . . . . . . . . 16
Morris Graphics. . . . . . . . . . . . . . . . . . . . . 24
Network. . . . . . . . . . . . . . . . . . . . . . . . . 36
Network Compatibility. . . . . . . . . . . . . . . . . . 8
Next Contact . . . . . . . . . . . . . . . . . . . . . . 9
Next Contact Field . . . . . . . . . . . . . . . . . . . 27
Next Contact Report. . . . . . . . . . . . . . . . . . . 27
Notes. . . . . . . . . . . . . . . . . . . . . . . . 12, 34
Notes - Editing Keys . . . . . . . . . . . . . . . . . . 13
Oldphone.dbf . . . . . . . . . . . . . . . . . . . . 18, 19
43
Oldphone.dbt . . . . . . . . . . . . . . . . . . . . 18, 19
Password . . . . . . . . . . . . . . . . . . . . . . . . 20
Pcodes.dbf . . . . . . . . . . . . . . . . . . . . . . . .5
Phone.chg. . . . . . . . . . . . . . . . . . . . . . . . .5
Phone.dbf. . . . . . . . . . . . . . . . . . . . . . . . .5
Phone.dbt. . . . . . . . . . . . . . . . . . . . . . . . .5
Phone.doc. . . . . . . . . . . . . . . . . . . . . . . . .5
Phone.exe. . . . . . . . . . . . . . . . . . . . . . . . .5
Phone303.exe . . . . . . . . . . . . . . . . . . . . . . .5
Phonecom.ntx . . . . . . . . . . . . . . . . . . . . . . .5
Phonelbl.ntx . . . . . . . . . . . . . . . . . . . . . . .5
Phonenam.ntx . . . . . . . . . . . . . . . . . . . . . . .5
Phonezip.ntx . . . . . . . . . . . . . . . . . . . . . . .5
Post Office Bar Code Printing. . . . . . . . . . . . . . 23
Post Office Record Updating. . . . . . . . . . . . . . . 21
Postnet. . . . . . . . . . . . . . . . . . . . . . . . . 23
Print Contact Report . . . . . . . . . . . . . . . . . . 27
Print Labels . . . . . . . . . . . . . . . . . . . . . . 26
Print Menu . . . . . . . . . . . . . . . . . . . . . . . 25
Print Records. . . . . . . . . . . . . . . . . . . . . . 25
Print Report . . . . . . . . . . . . . . . . . . . . . . 25
Print Zip Code Summary . . . . . . . . . . . . . . . . . 26
Prodigy. . . . . . . . . . . . . . . . . . . . . . . . . 34
Protocol . . . . . . . . . . . . . . . . . . . . . . . . 30
Readme . . . . . . . . . . . . . . . . . . . . . . . . . .5
Register.me. . . . . . . . . . . . . . . . . . . . . .5, 40
Registration Information . . . . . . . . . . . . . . . . 40
Reindex Database Files . . . . . . . . . . . . . . . . . 15
Reply.com. . . . . . . . . . . . . . . . . . . . . . . . .5
Restore PHONE Database from Oldphone . . . . . . . . . . 19
Run Time Errors. . . . . . . . . . . . . . . . . . . . . 35
Serial Number. . . . . . . . . . . . . . . . . . . . . . 32
Serial Port. . . . . . . . . . . . . . . . . . . . . . . 30
Set Name . . . . . . . . . . . . . . . . . . . . . . . . 8
Set Up Menu. . . . . . . . . . . . . . . . . . . . . . . 29
Setting Up Your Computer . . . . . . . . . . . . . . . . 34
Shareware. . . . . . . . . . . . . . . . . . . . . . 38, 41
Special Keys . . . . . . . . . . . . . . . . . . . . . . 32
State Abbreviations. . . . . . . . . . . . . . . . . . . 32
Support. . . . . . . . . . . . . . . . . . . . . . . . . 40
System Data Format . . . . . . . . . . . . . . . . . . . 17
System Files Check . . . . . . . . . . . . . . . . . . . 37
System Information . . . . . . . . . . . . . . . . . . . 32
Table of Contents. . . . . . . . . . . . . . . . . . . . .2
Tagging Records. . . . . . . . . . . . . . . . . . . . . 28
Updating Previous Versions . . . . . . . . . . . . . . . .6
Upload Directory . . . . . . . . . . . . . . . . . . . . 30
User Supported Software. . . . . . . . . . . . . . . . . 38
Utility Menu . . . . . . . . . . . . . . . . . . . . . . 14
Warranty . . . . . . . . . . . . . . . . . . . . . . . . 40
Zip Code . . . . . . . . . . . . . . . . . . . . . . . . 29
Zip+4. . . . . . . . . . . . . . . . . . . . . . . . . . 21
44
