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1987-08-23
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VIANSOFT(R) Church Contribution System
DEMONSTRATION AND TUTORIAL
(c)1985 Vian Corporation
________________________________________
The VIANSOFT(R) Church Contribution DEMONSTRATION DISK is a fully
operational disk. The differences between the demonstration and
the actual program are listed below:
1. The DEMONSTRATION AND TUTORIAL will only hold
8 members with a total of 40 contributions
and a limited number of Time and Talent
entries. The actual program can handle as
many as 275 members with a total of 4095
contributions per disk (unlimited disks) for
floppy disk system. Hard disk system can
handle 2175 members and 32767 contributions
per subdirectory.
2. The DEMONSTRATION AND TUTORIAL is functional
with one disk; whereas, the actual program
would use a separate Member Information Disk.
3. The Church Information will read
DEMONSTRATION DISK, Vian Corporation, R. D.
Box 36, Glen Gardner, NJ 08826, (201)537-
4642. This information cannot be changed
without the password supplied by Vian
Corporation.
START UP
PROCEDURE
Step NO.
1. Put MS DOS Disk or PC DOS Disk in drive A.
2. Turn system power on.
(Always wait for disk drives to stop before
going on to the next step.)
Your computer may perform steps 3 and 4
automatically.
3. Type date...........................Press ENTER
4. Type time...........................Press ENTER
--OR-- just.........................Press ENTER
5. Remove DOS disk from drive A.
6. Place the VIANSOFT(R) Church Contribution
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 1 T-2
System DEMONSTRATION DISK in drive A.
7. Type: church ..................Press ENTER
8. Title screen and copyright notice is
displayed on the screen.
Color Monitor? Type y (for Yes) or n (for No)
You will see the MAIN MENU displayed on the
monitor screen.
Whenever you hear a beep, look for a message
at the bottom of the screen.
L E S S O N # 1
RECORDING
WEEKLY
CONTRIBUTIONS
1. Type: c (for Contribution)
2. Posting Date for Contributions:
To post at date shown...............Press ENTER
(Edit) Generally, to change information you will
press the DEL (Delete) key. This will erase
the information on the cursor (blinking
underline) line. Then, type correct
information.
John & Louise Jones - Envelope Number 56
1. Type: 56............................Press ENTER
2. Assume that the amount enclosed in their
envelope is equal to the amount pledged.
On the screen:
Left side shows pledge amount.
Right side shows contribution amount.
3. This week, both amounts are equal
.................Press Space Bar
Contribution Recorded.
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 1 T-3
Sam & Ann Smith - Look up by name.
1. Type: n (for Name)
2. Type: sm (for Smith) ...............Press ENTER
No need to type in entire last name. Use the
Previous or Next function (by typing p or n)
to find the Correct Member Information if
necessary.
3. Type: c (for Correct Name)
4. Sam & Ann have included $50.00 extra in this
week's envelope earmarked for the Flower
Fund.
5. Press ENTER 4 times to move the cursor
(blinking underline) to Contribution Code #3.
(This is under the Contribution column on the
right side of the screen.)
6. Change the number 3 to number 7 (Flower Fund).
Type: 7 ................Press ENTER
7. Type: 5000 (DO NOT USE DECIMAL POINT.
INCLUDE DOLLARS AND CENTS.)
.........Press Space Bar
Entire contribution has been recorded.
Note: The next time you record a contribution
for Sam and Ann Smith, the Contribution
Column will automatically be reset equal to
the weekly Pledge Column.
Mark & Joan Adams - Envelope Number 143
1. Type: 143 ..........................Press ENTER
Mark & Joan Adams have just made a special
contribution to the Improvement Fund of
$100.00. No other contribution areas were
designated.
2. Press the Function Key #1 (F1).
This will set all Contribution Amounts to
zero. (Any area with a zero amount will not
be recorded.)
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 1 T-4
3. Type: 3 ..................Press ENTER
This will change the number 1 to number 3 and
include the new comment.
4. Type: 10000 (NO DECIMAL POINT. INCLUDE
DOLLARS AND CENTS)
.....Press Space Bar
Contribution Recorded.
Pete & Kim Shurer Envelope Number 312
1. Type: 312 .....................Press ENTER
2. Pete & Kim have pledged a specified amount to
three contribution code areas. Local Church =
$5.00 Benevolence = $3.00 Improvement =
$2.00. Total = $10.00 .
This week in the envelope they have donated
$12.50. No contribution code areas were
designated on the envelope.
The computer will automatically divide the
$12.50 into the same percentages as the
original pledge total.
Example: 50% for Local Church. 30% for
Benevolence. 20% for Improvement. Total =
100% .
3. Type: t (for Total Contribution)
4. Type: 1250 (DO NOT USE DECIMAL. INCLUDE
DOLLARS AND CENTS)
...................Press ENTER
Contribution is displayed on the screen.
5. To record contribution..........Press Space bar
Bill & Jan Peterson - Envelope Number 42
1. Type 42 ............................Press ENTER
2. Bill & Jan have been on vacation for the past
3 weeks. This week they placed an envelope
in the collection plate with the amount equal
to four times the pledge.
3. Press the * (asterisk) key once.
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 1 T-5
4. Look at the screen under the Contribution
column amount (right side of screen). You
will notice that the totals have changed.
The amount pledged for each contribution area
has been added to the Contribution column
amount.
5. Press the * (asterisk) key twice more. Notice
that each time the Pledge amount has been
added to the Contribution column amount for
each area.
6. To record contribution..........Press Space bar
Russ & Pat Hamner - Envelope Number 58
1. Type: 58 ...........................Press ENTER
2. Russ & Pat are non-pledging members. You
will notice the Pledge column (to the left of
the screen) now has been changed to the
heading "Average Contribution". Russ & Pat
have been donating the same amount each week
for the past month. This weekly donation
amount was recorded in the Average
Contribution column. If they continue to
donate the same weekly amount, the recording
of the contribution will be as easy as for a
pledging member. (More information on
pledging and non-pledging members in Lesson
3).
3. The contribution for this week from Russ &
Pat is the same as the recorded Average
Contribution.
............Press Space bar
Contribution Recorded.
After recording all contributions, you will
Type: q (for Quit) Return to MAIN MENU.
LIST OF CONTRIBUTIONS RECORDED
1. Type: p (for Print Menu)
2. Type: L (for List)
3. Type: p (for Print)
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 2 T-6
4. First Date to Be Included:
Today's date shown.............Press ENTER
5. Last Date to Be Included:
Today's date shown.............Press ENTER
This is your ledger sheet showing the
complete list of contributions recorded on
this date. (The Member Contribution Summary
option is explained in Lesson 2.)
Totals for each Contribution Code comment
area are included on the report with the
total contributions recorded for this date.
6. Type: q (for Quit) From the Print Menu
If you were ending the session, you would
type q (for Quit) From the MAIN MENU and
remove the disk from drive A.
This concludes the normal weekly recording of
Member Contributions.
Proceed to the next lesson.
L E S S O N # 2
PRINT MENU-
Reports
From MAIN MENU, type: p (for Print Menu)
LIST The List of Contributions and the Totals have
been discussed in Lesson 1.
TOTALS
MEMBER
REPORTS
1. Type: m (for Member Reports)
2. You see four choices listed at the bottom of
the screen.
Contribution
Summary
1. Type: c (for Contribution Summary)
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 2 T-7
2. Length of pledge period in weeks.
0 = pledge not included on report...Press ENTER
3. Type: 35 (Envelope Number)..........Press ENTER
Member Contribution Summary can be printed in
either numerical (by envelope number) or
alphabetical (by member name) order. This is
dependent on whether you type the envelope
number or n (for Name).
4. Look at the options at the bottom of the
screen.
If you type p or n, you will be able to
display the next or previous member
information. When the correct information is
displayed,
5. type: b (for Begin Member List)
6. You have two printing options to choose from.
This time, type: p (for Printer)
7. Set paper to print one-half inch from the
top, turn printer on................Press ENTER
8. Report Complete.....................Press ENTER
You will notice that the Contribution Code
comments are printed on the Member Summary.
You may wish to repeat the Contribution
Summary with the length of the pledge period
in weeks typed in as the first quarter.
(Type: 13 ... Press ENTER)
The pledge will be included on the member
Contribution Summary showing the difference
between what was actually contributed vs the
amount pledged for each contribution area.
Directory
1. Type: d (for Directory)
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 2 T-8
2. Type the letters of the items you want
included in the Directory from the list below.
N)ame
F)amily
A)ddress
P)hone
E)nvelope Number
G) Pledge Amount
C)ontributions to Date
Your Choice:______
Type: nfape .................Press ENTER
3. First Member for Report
Type: 35 (envelope number)..........Press ENTER
4. Type: b (for Begin Member List)
5. Output to:
Type: p (to Printer)
6. Set paper, turn printer on..........Press ENTER
(Wait for report to print.)
7. Report Complete.....................Press ENTER
Try different combinations of information for
the Directory. The format of the reports will
vary depending on the combination you choose.
Mailing
Labels
1. Type: m (for Mailing Labels)
You may include the envelope number on the
label if you wish. This is handy when you
mark the boxes of envelopes for the new year.
You can match the envelope number on the
member 's label to the number on the envelope
box.
Normally you would print these labels on
actual mailing labels. For this practice
session, print the labels on a piece of paper.
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 3 T-9
2. Type: y (for Yes) To include Envelope Number.
3. First Member for Report - Labels
Type: 35 ........................Press ENTER
4. Type: b (to Begin Member Report- Mailing Labels)
5. Output to:
Type: p (for Printer)
6. Set paper, turn printer on..........Press ENTER
(Wait for printer to generate "labels".)
7. Report complete.....................Press ENTER
8. Type: q (for Quit) from the Member Report Menu.
9. Type: q (for Quit) from the Print Menu.
L E S S O N # 3
Member Update
Menu Type: m (for Member Update Menu) from Main
Menu.
Add New
Member Type: a (for Add New Member)
Envelope
Number Type: 1 ..........................Press ENTER
Name Type: Lockhart, Sy & Marge ......Press ENTER
(Edit) If you make a mistake, press the DEL (Delete)
key to erase the line. Retype the
information.
Family Members Type: Willie, Sue ...............Press ENTER
Address Type: 1422 Edgewood Dr. .........Press ENTER
City,
State Zip Type: Hampton, NJ 08827 .........Press ENTER
Phone Type: 555-2161 ..................Press ENTER
Pledging
Member Type: y (for Yes) ..................Press ENTER
Pledging and non-pledging members
contributions can be recorded with the
VIANSOFT(R) System. The heading for a
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 3 T-10
pledging member will read "Pledge". The
heading for a non-pledging member will read
"Average Contribution".
________________________________________________
You will notice that the cursor (blinking
underline) is under the number one on the
right side of the screen under the heading
Pledge Code.
The Pledge Code numbers correspond to the
Contribution Code numbers and comments found
towards the bottom of the screen.
________________________________________________
Pledge for:
Local Church (Code number 1 is for the Local Church.)
Sy and Marge have pledged $10.00 per week to
the Local Church.
Press ENTER once to move the cursor to the
amount column of Code number 1.
Amount Type: 1000 (DO NOT USE DECIMAL. INCLUDE
DOLLARS AND CENTS.)
...................Press ENTER
Benevolence (Code number 2 is for Benevolence.)
The cursor is now under the Code number 2.
Press ENTER once to move the cursor to the
amount column of Code number 2.
A pledge of $5.00 per week will be entered.
Amount Type: 500 (DO NOT USE DECIMAL. INCLUDE
DOLLARS AND CENTS.)
...................Press ENTER
Flower Fund The amount of $2.00 is pledged weekly.
At the present cursor position (under the
number 3),
type: 7 ............................Press ENTER
The Code comment has now been changed to number
7, Flowers.
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION AND TUTORIAL LESSON 3 T-11
Amount Type: 200 (DO NOT USE DECIMAL. INCLUDE
DOLLARS AND CENTS.)
...................Press ENTER
The total pledge is displayed at the bottom
of the Pledge Amount column.
To Record To record the information displayed on the
Member screen on the Member Information Disk, hold
Information down the CTRL key and press the q letter key.
______________________________________________
The information for this member is now
recorded on the Member Information Disk.
EDIT MEMBER
INFORMATION Type: e (for Edit)
Envelope Type: 1 ...........................Press ENTER
Number
If you press p or n (for Previous or Next),
you will be able to view the list of members
in numerical order. This is because you
typed in the envelope number.
If you were to type n (for Name), type in a
name and then press ENTER, you would be able
to view member information in alphabetical
order.
Edit Type: e (for Edit)
The cursor is under the envelope number at
the upper left of the screen.
Press ENTER to move the cursor to different
positions. The cursor will follow the same
pattern of movement as it did during Add New
Member procedure at the beginning of this
lesson.
To correct a line of information position the
cursor at the beginning of the line you wish
to correct. Press the DEL (Delete) key to
erase the existing information on that line.
Then, type the new information.
When information is displayed
correctly on the screen, ..........Press CTRL-q
(Hold down CTRL key, press letter q key.)
Delete Use this option to delete members. You will
only be able to delete members with zero
contributions recorded during the year. At
the end of the year, you can delete the
member once the Member Information is set up
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION & TUTORIAL LESSON 4 T-12
for the new year. You would not want to lose
any contribution information for any members
who have left the congregation during the year.
Find Member Type: f (to Find Member)
Type: n (for Name)
Type: sh (for Shurer)...............Press ENTER
(If Shurer has been deleted, the next member
in alphabetical order would be displayed on
the screen.)
You can edit or delete the information on the
screen. Also, you can move to the previous
or next member information.
Type: q (for Quit)
Return to Member Update Menu
Type: q (for Quit)
Return to MAIN MENU
L E S S O N # 4
TIME AND TALENT
ENTER MEMBER Pat Hamner (Envelope Number 58) has joined
T&T the Altar Guild.
You will place her on the roster for the
Altar Guild using the Time and Talent section
of VIANSOFT(R).
1. Type: t (for Time and Talent) from MAIN MENU
2. Type: m (for Member Talents)
3. Type: 58 (Envelope Number) .........Press ENTER
4. If the Member Information for Envelope Number
58 is displayed on the screen,
Type: b (for Begin)
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION & TUTORIAL LESSON 4 T-13
5. Notice the name (including family members) is
displayed at the upper left of the screen.
You will type the name of the person
volunteering at the cursor position.
Type: Pat Hamner ................Press ENTER
6. Type the number of the category listed on the
lower section of the screen.
Type: 9 (for Altar Guild) .........Press ENTER
7. You may type a comment or just press enter.
Type: Brass .....................Press ENTER
After pressing ENTER from the Comment line,
Pat Hamner is now recorded in the computer.
8. When the inforamtion is displayed correctly
on the sceen,
Type: CTRL-q
(Hold the CTRL (Control) key down and press
the letter q key.)
9. Type: q (for Quit) Return to Time and Talent
Menu.
PRINT T&T
DIRECTORY Type: p (for Print) from the Time and Talent
Menu.
Type: t (for Talent Category)
Type: l (for List)
You can choose to include the name, address
and phone number on the Time and Talent
Directory.
Type: nap .........................Press ENTER
You can print a list for a single number
category by typing the number of the category
you want to start with and stop the printing
by pressing any key once the printing of the
category has begun.
Print all categories of the Time and Talent
Directoy list for the tutorial.
Type: 1 (or just)...................Press ENTER
VIANSOFT(R) Church Contribution System (c)1985
DEMONSTRATION & TUTORIAL LESSON 4 T-14
Type: p (for Printer)
Position paper, then turn printer on.
When list is complete, to continue, Press ENTER
After the printing of the Directory, notice
that Pat Hamner is listed as a member of the
Altar Guild.
Type: q (for Quit) from the Print Menu.
Type: q (for Quit) from the Time and Talent
Menu.
Type: q (for Quit)
To leave the System.
Always quit (stop) the System by typing q
(for Quit) until you see the message:
BACK UP MEMBER INFORMATION DISK USED
Never remove your disk until you see this
message or you are told to do so.
You have completed the VIANSOFT(R) Church
Contribution System Tutorial. You have seen
how easy it is to record contributions,
generate reports, and enter member
information.
To try the VIANSOFT(R) System with a few of
your own members, you may delete the sample
data by going to the A> and typing:
erase member.* <Press ENTER>
erase contr.* <Press ENTER>
erase talent.* <Press ENTER>
You may then go back into the Church
Contribution System and enter your own member
information.
To get a printed copy of the User Manual for
reference, from A> type:
manual <Press ENTER>
To be able to use the System for your church,
fill in the order form on the next page and
include it with your check for $60.00.
VIANSOFT(R) Church Contribution System (c)1985
VIANSOFT(R)
Church Contribution System
Order Form
Please send the complete VIANSOFT(R) Church Contribution
System. Enclosed is a check for $60.00 (NJ residents add sales
tax). I understand that I will receive the latest version of the
Church Contribution System disk, a printed user manual, and the
password to unlock the system for use by my church.
The software will be shipped special fourth class (book rate) 10
business days after receipt of the check by Vian
Corporation. It can be shipped sooner by sending a certified
check or money order. For 1st class mail, add $2.50.
CHURCH INFORMATION
Enter all information below as you would wish it to appear on
reports produced by the VIANSOFT(R) System. Enter one letter on
each _. Print clearly.
Church Name
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Address
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Tax Exempt Number (if applicable) ____________________________________
Contact Person:
Name __________________________________________________
Address _______________________________________________
_______________________________________________
Phone _______________________________________________
Mail to: Vian Corporation
R. D. 1, Box 36
Glen Gardner, NJ 08826
USA
