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U S E R S' M A N U A L M I N D R E A D E R V E R S I O N 2 . 0 Copyright (C) Brown Bag Software 1987 2155 South Bascom Ave Campbell CA 95008 U. S. A. Tel: (408) 559 4545 MindReader Users' Manual Copyright Brown Bag Software 1988 THE SHAREWARE CONCEPT Copyright 1988 Telemarketing Resources DBA Brown Bag Software. All rights reserved world wide. Both the MinReader program and documentation are copyrighted. They cannot be disassembled or modified without our express written consent. MindReader is distributed on a ShareWare basis. You may use MindReader without charge for the purposes of evaluating its suitability for your use. We suggest that this evaluation period be limited to 30 days of actual use. If you find that MindReader is worth continuing to use, then you are required to pay for it. We call the payment a "Registration Fee". Simply complete the registration form and mail it with your payment. If your company requires an invoice, we suggest that you use a copy of this registration as the pro forma invoice. When you register your copy of MindReader, you'll receive the latest version of the program, along with a comprehensive printed user manual and free unlimited technical support for one year. We aggressively develop our products, and as a registered user you'll be entitled to upgrades to the newest versions as they are released, at a greatly reduced price. Most importantly though, by registering your copy of MindReader (or any ShareWare product), you'll ensure the survival of convenient and risk free distribution method that brought you MindReader in the first place. If you have received this copy from a Users' Group, "Software Library" or "SIG", and have paid a small fee (usually $3 to $10), you have NOT acquired the registered right≤ o≥ thσ continueΣ righ⌠ t∩ usσ MindReader« Thi≤ fee ì wa≤ fo≥ thσ conveniencσ oµ obtaininτ thσ diskettσ with MindReader on it. The fee does NOT apply to the registration fee. If you have obtained a "ShareWare" copy of MindReader from Brown Bag Software, and have paid a small fee, this fee IS applicable towards registration if you register your copy within 90 days. If you don't know whether your copy of MindReader is registered or not, then look for an original diskette with a printed Brown Bag Software diskette label. If in doubt, just call us or write us. As of March 1988, Brown Bag Software has offices in London, Copenhagen, Amsterdam, Cologne and Zurich. Our products and local technical support are available locally in these cities, payable in local currency and shipped from within the EEC without duty. If this version of MindReader does NOT support the European keyboard, then you will receive a version that DOES support the keyboard WHEN YOU REGISTER. You may freely copy MindReader for distribution under the ShareWare concept, without charge. You may NOT charge any fee for the MindReader program or documentation without our WRITTEN APPROVAL (usuallyè granted). You may NOT distribute MindReader or it's documentation in connection with ANY commercial venture, product, publication or service without our written approval. Chapter 1 GETTING STARTED WITH MINDREADER MindReader is a Powerful Text editor with Address Book, Glossary and Calculator. MindReader is unique in that it uses a patented artificial intelligence-based engine to learn the way you write and who you write to. The more you use MindReader, the smarter it will get. MindReader suggests words and phrases as you type. Even before a word is actually completed. The idea was to enable busy professionals, to create or modify a document and produce final copy without having to use a secretary. MindReader has facilities for creating standard letter and memoranda formats, storing text that is repeatedly used and providing the user with a handy way to avoid the frustrations of a screen littered with typographical errors, misspelled words and runaway sentences. WHAT YOU NEED (Hardware Requirements) To use MindReader, you will need an IBM PC, XT or AT with at least 256K System (Main) memory and DOS 2.0 or later. MindReader will run on a floppy disk system or a hard disk system. Please do NOT use MindReader on a Local Area Network ("LAN") without a Network License from Brown Bag Software. (All Licenses are issued by Brown Bag Software ONLY). For more information, contact the nearest Brown Bag Software Office (see 1st page of this manual). Please note that with a single 5 1/4" floppy disk system, you'll have very little room left for your documents. A single 3.5" diskette will give you more space for your documents. MindReader works with Monochrome Displays, RGB Monitors, Color Graphics Adapter ("CGA"), Enhanced Graphics Adapter ("EGA"), VGA Adapters and Displays, LCD Displays and Plasma Displays. QUICK STARTING MINDREADER 1. Make a back-up of the MindReader Master Diskette and then put your Master Diskette in a safe place. Do all work from your "working copy". 2. If you have a hard disk, make a directory for MindReader. Let's call this directory "MR", but you can choose any DOS- acceptable name. Copy the MindReader working diskette to the sub-directory that you've created for MindReader. Then log into the MindReader directory. 3. If you have a floppy disk based system, put your working disk in drive A:. è 3 At the DOS prompt type: MR <ENTER>. Read the Shareware screens at least once. After you have read them, you can use the Spacebar to move past them. When the short Menu appears with options to Begin or Load or Exit, select B for Begin new document. CHOOSING OPTIONS We suggest that you first select the video display type that corresponds to what you're using and select the colors that are most satisfying to you. Press the ALT key and the S key at the same time. The Setup Menu will appear. From now on we'll refer to this key sequence as ALT+S. Select the video display type and Predefined colors either by pressing the letter in bold or using the up and down arrows. You can even customize MindReader EXACTLY to your color preferences with the Define User Colors option. We also suggest that you now select the MindReader Hot Key. The Hot Key is the key that is used to select what MindReader thinks is the most appropriate word or phrase to insert. This program comes configured to use the (;) key as the Hot Key. This key was chosen because it's easily accessible from the standard typing position of the right hand. Not all keyboards are configured EXACTLY alike. Look at your keyboard and if the (;) is not convenient for you, you can select an alternative. You can change your mind anytime. Now tell MindReader what disk drive and sub-directory you want to save/retrieve your files to/from. If your system has floppy drives only, you will have very little space on your "working disk" for documents. Place a formatted "data disk" in drive B. Move from the Setup Menu to the File Menu by pressing the Right arrow key twice. Select the option for Change Default Directory by pressing C. Enter the disk drive letter and path and press <ENTER>. MENUS AND HELP There are several methods for selecting options shown on the Menus or in pop-up windows. Press the highlighted letter ofè the Menu of your choice along with the ALT key. While in the Menus, use the up and down arrow keys to move the highlight bar and press <ENTER> to select,or press the highlighted letter of the menu choice desired. To cancel a function or erase a pop-up window, press Esc (Escape). This will return you to your original screen and allow you to continue what you were doing. MindReader has Context-Sensitive help everywhere. Whenever you need further explanation or help, just press the F1 function key. 4 Chapter 2 WRITING WITH MINDREADER MindReader is a versatile writing tool. This section describes the Dictionary, WordComplete, AI Learn, and FrequentWord options which can be tailored to suit your individual writing needs. THE DICTIONARY MindReader has an expandable dictionary which contains the words most frequently used for business letters and memoranda. You can add the special words and phrases, technical terms, geographical locations and proper names (what we call the jargon of your business) to the Dictionary to make your writing easier, quicker and more efficient. TYPING WITH WORDCOMPLETE MindReader allows you to concentrate on writing by decreasing the need to type. To type a word with MindReader, you only need to type the first few letters of a word. Suppose the word you want is "opportunity". Just type opp and a pop-up window appears with a short list of words: ; opportunity 2 opposite Press the semi colon key (;) and the entire word is typed; you don't even need to use the space bar because MindReader moves the cursor to the correct position for starting the next word. Twelve key strokes have been replaced by four, and the potential for typographical error has been virtually eliminated. Press the 2 key, and MindReader turns opp into opposite. MindReader calls this facility WordComplete. è If you are a very fast typist, and find the pop-up windows distracting, you can turn WordComplete off, or put it on a Standby mode so that long words or phrases can be called in by pressing the (;) key or YOUR OWN Hot Key. Slower typists will find that using WordComplete in the Automatic mode eliminates keystrokes and increases accuracy. Use the Setup Menu to change the WordComplete level and/or Hot Key. USING ARTIFICIAL INTELLIGENCE MindReader can reprioritize the order of words in the Dictionary pop-up windows according to your use. Artificial Intelligence analyzes your writing patterns and moves the word you use most frequently to the position by the Hot Key for quick selection. For example, if MindReader determined that you consistently used the word "opposite" more than the word "opportunity", it would move opposite to the HOT KEY position and opportunity would become associated with the number 2. 5 USING FREQUENTWORD The FrequentWord option allows you to designate the words that you want to appear in a pop-up window when you type the first letter of the word or phrase. Pressing the (;) or your HOT KEY will call the entire word or phrase to the screen. For example, if you type the letter T, a pop-up window immediately appears with the following words: ; the 2 that 3 this 4 there 5 to the There is a high likelihood that one of these words is the word you were planning to type. To type "the" just press the semi colon (;) or your HOT KEY. If the word you had been planning to type was transportation, continue to type (e.g. type transp) and a Dictionary window with the words "transport" and "transportation" will appear. ADDING A WORD To add a word to the Dictionary, position the cursor in the space at the end of the word and press Shift+F1. Any word that you use frequently should be added to the Dictionary. Adding acronyms, proper names, or geographical locations will save you a lot of typing time. In addition, any word added to the Dictionary will not be flagged for spelling when you use either InstaSpell or Spelling Checker.è ADDING/DELETING A PHRASE To add a phrase to the Dictionary, position the cursor at the end of the phrase, press Shift+F2, and the Dictionary Update window will appear. From here you can control the length of the phrase and whether to add or delete it in the Dictionary or to adjust the FrequentWord lists. Dictionary phrases can contain up to 20 words or 130 characters. The only way to delete a single word from the Dictionary is to delete a one word phrase. ADDING A FREQUENTWORD To install your own word or phrase in FrequentWord, select and adjust the length as above. Then select S for Store as a FrequentWord. Another pop-up window will appear with the question, "Overwrite which phrase", followed by five choices. Once you have replaced a word or phrase, it will be included in the window that pops up whenever the initial letter is typed. The FrequentWord installations are not in the Dictionary and might be flagged for sight verification during the spelling check. 6 Chapter 3 LEARNING WITH A SAMPLE LETTER Writing a letter is the best way to become familiar with MindReader. The file LETTER.DOC on the MindReader diskette was designed to lead you through most of the functions necessary for business correspondence. You can print a copy of the file with the DOS command: COPY LETTER.DOC PRN <ENTER>. The letter is typical. Most business correspondence is one to five pages long, involves original text, phrases which we frequently use, paragraphs of boilerplate, and difficult-to-type conventions such as the name and address block. MindReader makes all of these easier. CREATING A NAME AND ADDRESS BLOCK The sample letter, like most business correspondence, begins with a name and address block. Press F9 to pop up the AddressBook. Use the arrow keys to move the highlighting bar to Mr. Walt Robinson III, and press <ENTER>. The complete name and address block will appear on your screen. The AddressBook may also be accessed through the Accessoriesè menu by pressing Alt+A then A -- or just press F9. Press the Help key, F1, for directions on navigating and searching in the AddressBook. WRITING WITH WORDCOMPLETE Now that the name and address block is in, it's time to write. The first word of the letter to Mr. Robinson is "Extraordinary." Type "Extr". A pop-up window appears with a list of words Press 2 and the entire word is written. In this case, 5 keystrokes were needed to type a 13 letter word. ADDING "ING" Type the first sentence of the letter, but stop at "manufacturing". Type "manu" and then 2 to select manufacture from the window. Now press F3 to add the "ing." MindReader uses Artificial Intelligence to apply the appropriate grammatical rules, in this case dropping the "e" from manufacture to form a participle. MAKING A WORD PLURAL The next word in the sample letter is facilities. Type "faci" followed by 2 to select facility. Press F2 to make the word plural. Again MindReader automatically drops the "y" and adds "ies" to spell the word correctly. 7 PAST TENSE Continue typing the sentence, but stop at "enhanced." Type "enh" followed by a semi colon (;) or your HOT KEY to select enhance. Press F4 to create the past tense. In this case, it would be just as easy to type d. But many words double the final consonant to form the past tense based on rules. MindReader knows the rules, and doubles the final consonant when necessary. PUNCTUATION Finish typing the first sentence of the letter to Mr. Robinson. Note that when you type a period, the cursor will automatically move two spaces. MindReader spaces correctly for periods, commas, question marks and other punctuation. Start typing the next sentence. When you type "next year"è and a comma, MindReader automatically moves the cursor one space, ready to begin typing the next word. You do not need to backspace to insert a comma or period if you have used WordComplete and the cursor has moved one space forward to begin the next word. Just type the comma or period, and MindReader will go back to put it in the right place. Note that when you came to the end of a line, MindReader automatically continued your text at the beginning of the next line. This is called word wrap. The only time you have to press the <ENTER> key is when you want to end a paragraph. REAL-TIME SPELL CHECKING If MindReader finds a word it hasn't learned yet or that is misspelled, it will highlight the word when InstaSpell is activated. If the spelling is correct, press Shift+F1 to add the word to MindReader's Dictionary. If the word was mis- spelled, correct the word and continue. Toggle InstaSpell On and Off using the Setup Menu. END OF PARAGRAPH MindReader's Formatting functions define the end of a para- graph in a special way. Paragraphs are recognized by either an empty line (block paragraph style) or by a Tab at the beginning of a line (indented parapgraph style). To create an end of paragraph, press <ENTER> at the end of a line, and then press <ENTER> again or press the Tab key. In the letter to Mr. Robinson, press <ENTER> twice after the word "doubled." 8 GLOSSARY The Glossary stores longer phrases, sentences and/or paragraphs for insertion in a few keystrokes. We will use the GLOSSARY function of MindReader to create the second paragraph of the sample letter. Press F8 to activate the GLOSSARY. Alternatively, you could press ALT+A, then G (to select Glossary from the menus). A pop-up window appears with a business glossary. The symbols and words in the Help window (F1) illustrate alternative methods for movingè through the Glossary. The first 32 characters of whatever you put in the Glossary are shown in the pop-up window. However, pressing <ENTER> causes all of the text associated with the ID under the highlighting bar to be printed, not just the 32 characters shown in the pop-up window. The third paragraph of the letter has two sentences that are stored in the Glossary because they are frequently used phrases. Make certain that the cursor is at the point where you want to insert the next paragraph. Press F8, move the highlighting bar to A1, and press <ENTER>. Press F8 again, move the highlighting bar to A2, and press <ENTER>. The two sentences are now in the body of your letter. SIGNATURE BLOCK Correspondence is frequently closed with a signature block. MindReader makes this easy. Bring the cursor down to the beginning of a line where you want the signature and press Shift+F7. Since we do not expect everybody who buys Mind- Reader to be named John R. Willoughby, we have inserted two lines at this point in the Glossary which will tell you how to create your own signature block. 9 Chapter 4 EDITING WITH MINDREADERè Changing a document written with a pencil on a lined pad usually involves crossing out words, squeezing changes in between the lines, and drawing arrows to show where new text should be inserted. MindReader provides several functions to facilitate editing a document. MindReader supports certain of its own editing commands AS WELL AS the popular WordStar editing commands. NOTE: WordStar is a TradeMark of MicroPro International Corporation. CURSOR MOVEMENT From the Edit screen use Alt+C to pull down the Cursor Menu. Although you could use these highlighted letters to move the corsor around on the screen, that would be "Mindless" (couldn't resist). Try it by intuition instead. You will find that MindReader supports at least two or three ways of moving around the screen. NOTE: From now on, we'll use the symbol ^ to represent the control (Ctrl) key. ^Y means holding down the Ctrl key while pressing the Y. INSERTING A WORD OR PHRASE Press the Insert key (Ins) to toggle between Insert and Overwrite modes of entering text. The bottom right screen border will display the mode as either "INS" or "OVR." In Overwrite, whatever is typed replaces what is under the cursor. With Insert mode, new characters will push existing text to the right along the line. If you try this, you will notice that text can be pushed past the right margin (i.e., it does not "wrap.") This is easily fixed with the paragraph formatting key ^B. DELETING A WORD To delete a word you have two options available. You can either delete the word just left of the cursor by pressing F6, or to the right of the cursor by using the WordStar command ^T. INSERTING A LINE Press Shift+F4 to move the entire line where the cursor is positioned down one line, leaving a blank line in its place. This is useful for inserting new paragraphs or sections in a document. To close up space after inserting several lines in the same paragraph, press Shift+F5, or ^Y. 10 è DELETING A LINE Press Shift+F5 to delete the entire line where the cursor is positioned. The Oops! key (Shift+F9) can be used to restore a line deleted accidentally. ERASE TO END OF LINE You can erase from the middle to the end of a line by pressing Pressing Alt+E and then E again for "Erase to EOL" function. You may also use the WordStar command ^QY. THE OOPS! KEY (Shift+F9) This key allows you to restore text you've accidentally deleted using the F6 Delete Word or Shift+F5 Delete Line functions. The Oops! key restores either the last word or the last line deleted, whichever was done most recently. You can also refer to the Edit Menu by typing Alt+E to remind yourself of the names of these function keys. There are two Master Lists of key assignments available through the Master Help System. From the Edit screen press F1, and select Keys (Alt+K) for the MindReader commands or WS Keys (Alt+W) for supported WordStar keys. CONTROLLING WORD WRAP Word wrap insures that words entered past the right margin will carry down to the next line. For programming, or other tasks, you may want word wrap off. Toggle word wrap with ^W (or the WordStar command ^OW). When word wrap is on, a "W" will appear on the bottom screen border. SEARCH AND REPLACE A WORD MindReader has the ability to locate the occurrence of a word or a phrase in any part of the document in one or in multiple occurrences. You can either search for a word or phrase or search and replace that word or phrase with an alternate word or phrase. This is called SEARCH & REPLACE. To activate the Search & Replace feature in MindReader, you can either choose the Document Menu by pressing ALT+D and select the Search & Replace option by either pressing an S or by moving the cursor bar with an arrow key and pressing <ENTER>. The WordStar command for Search is ^QF. The Word- Star command for Search & Replace is ^QA. Search & Replace uses a pop-up window that travels through your document. From this window you can select conditions for searching and replacing. Try this feature, and refer to the Help (F1) for a description of the options. 11 SPELLING CHECKER With the cursor at the top of the file, press F5 to check the spelling of all the words in your text against Mind-è Reader's Dictionary. MindReader flags each word that it does not recognize. Most of these words will be three or four letter words not in the Dictionary. Once you have corrected a misspelled word or verified that the original spelling is correct (in cases where the word in not in MindReader's dictionary), press F5 again to continue the spelling check. MindReader will not stop at single letters in the text. Remember, Shift-F1 adds words to the dictionary. MOVING TEXT Sometimes what was originally written as an introduction becomes the fifth paragraph in the final draft. To move text within a document, it must be marked, and then moved or copied as described below. MARKING TEXT Press Alt+F9 or the WordStar Command ^KB to begin marking the text in the line where the cursor is positioned. Use the Directional Arrows to bring the cursor to the end of the block you would like to mark. ^KK will mark the end of the block. BLOCK FUNCTIONS After marking a block of text, press Alt-D and then K (or Alt+F10) for a pop-up window with the following options: Move block Copy block Delete block Print block Upper Case block Lower Case block Write block file Left Align block Justify block 12 Chapter 5 FORMATTING A DOCUMENT Formatting facilities let you improve the appearance of your document by using tabs to indent, skipping lines between paragraphs, closing up spaces, and generally organizing a document prior to printing. MindReader has numerous formatting facilities which enhance the appearance of your business writing. RULER SETUP Press Alt+F7 to set the Tab stops or control indents, the right margin and whether to save the Ruler at the bottom of the screen with the document. NOTE: The LEFT MARGIN is set within the Printing Parameters Menu, which is called from the Print Menu.è OPTIONS MENU This menu has several facilities which can help you with your work. From the Options Menu you can: Add a word to the Dictionary Add/Delete phrases in the Dictionary View the Information Window Write your signature Enter the Line drawing mode Record Keyboard Macros MindReader allows for up to ten user defined Keyboard macros. A macro is a collection of keystrokes assigned to a single key combination. Use a macro to automate a series of frequently repeated operations. In MindReader, the Shift+F1 through Shift+F10 keys are reserved for macros. 13 Chapter 6 SAVING A DOCUMENT MindReader offers you three ways to save a document. First, open the File menu (Alt+F), highlight the "Save & Continue" option and press <ENTER>. If you have not yet named your document, the program will bring up a window with the default path and ask for a filename. You can enter any valid DOS path or filename. If you are using MindReader on a Floppy Disk system, we suggest that you do not save documents on the program diskette; there is not enough room. Always save your documents on a data diskette or your hard disk. AUTOSAVE MindReader stores a document in Random Access Memory (RAM) while the file is edited. If you were to have a power interruption during the editing of a file, all changes in the document that YOU ARE CURRENTLY EDITING would be lost. MindReader's Autosave function, accessed through the Setup Menu can relieve this. You determine how often the documents you work on get saved by entering a time value from 0 - 40 minutes. Setting 0 as your value will turn the Autosave function off. Your third save option is in the Quit menu. When you bring up the Quit menu by pressing ESC or Alt+Q, you are given the choices "Save and exit to DOS" and "Discard & exit to DOS". To save a document just prior to exiting the program, select the "Save & exit to DOS" option. RENAMING A SAVED FILE If you wish to rename a document file that you have previously saved, press Alt+F then R. A window will appear with the current default path. You can either keep the same path or choose another to save your file in. Type in the new filename and press <ENTER>. The document is now saved with a new name. PROTECTING YOUR DOCUMENTS You can protect your sensitive documents from unauthorized viewing by encoding them with a code word. The code word can be from 5 to 10 characters long. To use this function, press Alt+D then type E. Enter your code word and press <ENTER>. You will be asked to confirm the code word. To Decode your document, follow the same procedure as with Encoding, only from the Document Menu type D for Decode document. WARNING There is no way to "find" your code word or password if you forget it! 14 Chapter 7 PRINTING A DOCUMENT Press F7 (or Alt+P and then P) for the 2nd level menu called "Printing Parameters." Here you can set the following options for printing: Left margin (Range is 1-40) Form length (Range is 22-132) Spacing (Single or Double) Page pauses (Yes or No) Number pages (Yes or No) All in bold (Yes or No) # for first page How many copies LaserJet Pressing the ESC key from this window, or Alt+P from the word-processing screen will bring you to the main Print menu which gives you several other options. Always watch the screen for additional instructions (e.g., the Controlè Code option requires further input). Included here are: Start printing Mail Merge Printing parameters (Goes to window mentioned above) Envelope printer Bold insert Underline insert Insert printer control codes (Any that your printer will recognize) View page breaks MAIL MERGE Mail Merge allows you to print the same letter several times each with a different name and address block. First, load your document or create a new one. Next, place the cursor on the left margin of the line where you would like the name and address to appear. Press F9 to bring up the AddressBook. Place the highlight bar on each name you want mail merged and press the spacebar. A triangular figure will appear just to the left of the name. Repeat the marking procedure for the other names on the mailing list. When finished hit Esc. Then get into the Print menu by pressing Alt+P. Make sure that your printing parameters are set properly by pressing P. Press Esc then M for mail merge. Your document will begin printing starting with the first name marked in the F9 AddressBook window. 15 Chapter 8 ADDING TO THE GLOSSARY The glossary contains standard phrases and text which are used in day to day writing. Each entry can contain up to 700 Characters. Complete paragraphs, a series of paragraphs, price schedules, or matrices can be stored as a single entry. The definition of a single entry is that text associated with a single ID. An ID consists of a vertical bar (|), Alphabet character, and Number, (e.g. |E9). To add to the glossary, press Alt+A for the Accessories menu and press E. The Glossary will be loaded into the Edit screen just like any other document file. This file's name is MR.GLS. The function keys are the same as those used for writing in MindReader and function in the same manner. To move through the Glossary, use Pg Up Pg Dn, or the Up and Down Arrows. The Glossary holds 260 ID's. To add text, scroll down to the line below an empty ID, and add a line using Shift+F4. Type the phrase, sentence, or paragraph you wish to add. Most of the Sample letter has been loaded into ID's |A1 to |B1. Use these as examples of how to enter text in the Glossary. VARIABLE TEXT If you surround the word DATE or the word TIME with dollar signs ($) in the Glossary, the current day's date or timeè will be substituted when the text is called to the screen. You can also insert Variable Text in Glossary entries so that when you select a paragraph from the Glossary in Edit mode, new words or phrases can be substituted. Place dollar signs around text you are adding to the Glossary in order to insert variable text later. When the item is selected during writing (with F8 and an ID), MindReader will prompt for the text to substitute. The next section provides an example. MEMORANDUM Glossary item |A0 will create a memorandum format. It is accessed through F8 in the Edit mode like an other text entry in the Glossary. The memorandum block can be tailored to any conventions used by your business. After placing the highlighting bar over the |A0 ID and pressing <ENTER>, a pop-up window will appear: "replace $Memo To$ with" allowing you to insert the name of the person to whom you are writing. A second window will appear so that you can insert the topic of the memo. Press <ENTER> after you have typed the new information and MindReader will create a correctly formatted memorandum. You can create and save additional memorandum blocks using any available ID. 16 SIGNATURE BLOCK The |S1 ID in the Glossary is reserved for a signature block. Your signature should be entered here in place of the example included on the program diskette. The closing Very truly yours can be centered or left justified, and can be changed to suit your personal preference. Use Shift+F5 (delete line) to eliminate the two lines of instruction. The Signature block you enter at |S1 will be written when you press Shift+F7. Chapter 9 CUSTOMIZING AND SETUP MindReader is sold with the software configured for a monochrome monitor, soft volume, and automatic WordComplete. From the Setup Menu, you can control these features: WordComplete (Auto, Standby or Off) The HotKey for WordComplete (defaults to ";") FrequentWords (On or Off) InstaSpell (On or Off) AI Learn (On or Off) TurboCursor (On or Off) Automatic save (0 to 40 minutes) Sound Level (None, Soft or Extra) Video Type (CGA, EGA or Mono) Predefined colors (10 choices) Define user colors (Paint it your way) 17 Chapter 10 è ADDING TO THE ADDRESSBOOK The AddressBook enables you to put name and address blocks in correspondence with the touch of a key, keeps telephone numbers available as you work, and lets you create mailing labels or do a mail merge without purchasing additional software or learning complicated procedures. Up to 150 name and address records can be added to any AddressBook file on the MindReader data directory or diskette. From the Edit screen press Alt+A for the Accessories Menu and select B. A Main Menu with the following options will appear: OPTION ACTION Edit Main AddressBook Type E for the main name and address base (the base saved on your program diskette). Its filename is MR.BSE. Load other AddressBook Type L for a list of name and address bases (*.BSE files) created and saved previously. Move the highlighting bar to the base you wish to load and press <ENTER>. Create new AddressBook Type C to create a new name and address base. There will be 25 blank lines for new addresses. Additional lines can be added, and name and address records inserted, in the same manner as for the main base. Delete AddressBook Type D to delete a previously created name and address base. You will be able to select from a list of .BSE files, and you will be asked for confirmation before final deletion. MindReader Type M to return to the MindReader Word Processor. Quit to DOS Type Q to return to DOS. 18 VIEWING SCREENS There are two types of screen displays in the Name & Address Editor. The first name and address screen is in the "sheet" mode which allows 20 name and address records to be dis- played at once. The "entry" mode lets you view one record at a time. Toggle between the two views with the F9 key. Note that the function key icons at the bottom of the screen are different from those used for writing. GETTING HELP Press F1 for a pop-up window with information on the use ofè the functions keys while in the AddressBook base. SEARCHING FOR A RECORD Press F2 to locate a name and address record. Up to 25 characters can be used to locate a record, but it is not necessary to provide a complete name. ADDING A BLANK RECORD When you're in the Sheet Mode, pressing F3 causes a blank line to be added above the line in which the cursor is positioned. This facility is useful for adding new records in a particular order. There are 22 name and address lines on the program diskette. To add more, press F3. DELETING Press F4 to delete the entire line in which the cursor is positioned. A pop-up window will appear to allow you to confirm that you want to delete a particular record. SORTING ALPHABETICALLY Press F5 to sort the name and address file alphabetically, based on the field in which the cursor is positioned. To sort the file in last name sequence, move the cursor to the last name field and press F5. Be sure all initial letters are in upper case. SORTING BY ZIP CODE Press F6 to sort the entire name and address file by zip code. The zip codes will be properly sorted regardless of cursor position. PRINTING F7 can be used to print all records on your AddressBook or only marked records. Records can be marked in the Entry mode (See below). 19 EDIT Normally the cursor moves from field to field. Press F8 and use the directional arrows to move character by character within a field. Press F8 again to toggle back to field by field mode. ENTERING A RECORD Press F9 to change from sheet mode to Entry mode. Entry mode is more convenient for adding records because the screen is filled with the information for a single record. Press F9 again to return to sheet mode. QUIT Press F10 and the File menu appears with the following options:è Save & Exit Discard & Exit Continue & Save Write Marked Records (to another AddressBook) Rename AddressBook Import AddressBook (Include another AddressBook for combined sorting) Encode AddressBook AddressBook decode Quit (Return to Editing) ENTRY MODE Entry mode should be used to add additional records. To get into Entry mode from sheet mode, press F9. The function keys for Entry mode are slightly different, and are described below. SEARCHING FOR A RECORD Press F2 to locate a name and address record. Up to 25 characters can be used to locate a record, but it is not necessary to provide a complete name. PREVIOUS RECORD Press F3 to move to the previous record. NEXT RECORD Press F4 to move to the next record. 20 COPYING A RECORD Press F6 to copy the same information from the previous record to the current one, field by field. This function is useful for copying information that is not changing (e.g., corporate name and address) as you add new individuals. Also, if the previous record is blank, blocks of name and address records can be erased by pressing F6 and holding it down. MARK Press F7 to mark a record for printing or saving. An asterisk to the left of the record number in the upper right hand corner indicates that a record has been marked. UNMARK Press F8 to erase the asterisk. CHANGING MODES Press F9 to return to sheet mode. QUIT Press F10 to leave the AddressBook function. A pop-up window with the same options as in Sheet mode will appear. Type the first letter to select an option. See QUIT aboveè for the options available. 21 Chapter 11 THE CALCULATOR Press Shift+F8 or select the Accessories Menu with Alt+A, and then press C for Calculator. The MindReader Calculator will appear on the screen. Use of the calculator does not affect a document in memory. You can write, calculate, and switch back to writing without disturbing the contents of your document. The Calculator on the screen works like a desktop business calculator, and lets you add, subtract, multiply and divide. The display includes a running list of every number you enter (i.e., an electronic "paper tape") and the cumulative result. You must press the Num Lock key to use the numeric keypad on the right hand side of the IBM keyboard. The fol- lowing input is valid: Symbol Function + Add n1+n2 - Subtract n1-n2 * Multiply n1*n2 / Divide n1/n2 P Percent n1 P n2 gives n2/n1 as percent C Clear Result=0, Storage=0, Tape ON S Store Adds Result to Storage R Recall Adds Storage to Result M Move Moves Result to cursor in MindReader, Ends Calculator % Percent n1 % n2 = n1*n2/100 T Tape Toggles Tape to Printer Esc Escape Return to MindReader 22