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PUBLIC DOMAIN SOFTWARE GPO BOX 2245 ADELAIDE, S.A. 5000 AUSTRALIA Ph (08) 211 7575 VOLUME 1 ISSUE 1 January 1985 IN THIS ISSUE: A WORD FROM THE EDITOR 3 COPYRIGHT PROTECTION 3 THE ROLE OF THE PUBLIC DOMAIN SOFTWARE 3 SUPPORT FOR THE PUBLIC DOMAIN SOFTWARE 4 REPORTING BUGS TO US 4 WHAT PROGRAMS WOULD YOU LIKE TO SEE IN PDS 5 WHY NOT PLACE SOME OF YOUR OWN SOFTWARE IN THE PUBLIC DOMAIN 5 LAST MINUTE ALTERATIONS (READ.ME FILES) 5 THE DATAFLOW ACCOUNTING SYSTEM - PART A - INTRODUCTION 1. OVERVIEW 7 2. SETTING UP THE SYSTEM 8 2.1 RUNNING THE SYSTEM FOR THE FIRST TIME 9 2.2 DAILY STARTUP 9 THE DATAFLOW ACCOUNTING SYSTEM - PART B - OPERATING INSTRUCTIONS 1. ENTER ORDERS 11 2. PRINT ORDERS 14 3. BACKORDERS AND FREIGHT 14 3.1 ENTER AND BACKORDERS 15 3.2 ADD FREIGHT CHARGES TO INVOICE 16 4. PRINT INVOICES 16 5. PRINT STATEMENTS 17 6. FILE MAINTENANCE 17 6.1 TO CHECK THE LAST FEW ENTRIES 18 6.2 END OF MONTH PROCEDURES 19 6.3 EDIT MENU 19 6.4 RECOVER DISK SPACE 24 7. CREDITS 24 7.1 PAYMENTS RECEIVED 25 7.2 GOODS RETURNED FOR CREDIT 25 8. GENERAL LEDGER 26 8.1 ENTER DEBITS 27 8.2 CHECK-OFF PRESENTED CHEQUES 28 8.3 GENERAL LEDGER REPORTS 28 9. BACKORDER MAINTENANCE 28 9.1 MENU FOR DISPLAY OF BACKORDER MENU 29 9.2 CANCEL ANY BACKORDERS SHIPPED OR NOT REQUIRED 31 9.3 WRITE ORDERS FROM THE BACKORDERS 31 10. ENTER STOCK RECEIVED 34 11. REPORTS 35 è 11.1 AGED TRIAL BALANCE 35 11.2 CUSTOMER LIST 36 11.3 CUSTOMER MAILING LABELS 36 11.4 OVERDUE LETTERS 36 11.5 SALES TAX REPORT 37 11.6 TRADING REPORT 38 11.7 PRODUCT SALES HISTORY 38 11.8 STOCK REPORTS 39 11.9 SUNDRY LABELS 40 12. INSTALLATION MENU 40 12.1 INSTALL COMPANY NAME 41 12.2 INSTALL PRINTER ROUTINES 41 12.3 RE-INIALISE MEMORY FILES 43 12.4 RESET FORM NUMBERS 43 12.5 CLEAR OUT ALL DATA FILES 43 13. HELP 44 14. EXIT PROGRAM 44 15. PRICING CALAULATIONS 44 16. SALES TAX 45 THE DATAFLOW ACCOUNTING SYSTEM - PART C - TECHNICAL NOTES 1. FILE STRUCTURE 47 2. INDEX FILES 50 3. MEMORY FILES 51 4. REPRINTING ORDERS, INVOICES & STATEMENTS 51 .PA è A WORD FROM THE EDITOR Welcomσ t∩ thσ firs⌠ issuσ oµ P.D.S«á Ou≥ purposσ i≤ t∩ publisΦ ì gooΣá qualit∙ softwarσ fo≥ thσ mos⌠ popula≥ busines≤ computer≤ a⌠ ì ßá nomina∞á cos⌠ t∩ ou≥ subscribers«á Wσ d∩á thi≤á b∙á publishinτ ì softwarσá whicΦá ha≤á beeεá placeΣ iε thσ publiπá domaiεá b∙á it≤ ì authors«á EacΦ montΦ ¼á yo⌡ receivσ ß disδ iε thσ forma⌠ oµá you≥ ì choicσ containinτ ß numbe≥ oµ program≤ plu≤ printeΣ documentatioε ì iεá magazinσá form«á thσá program≤ arσá biaseΣá toward≤á busines≤ ì application≤áá anΣá includσá accountinτá system≤á ¼áá datßáá basσ ì applications¼á administratioε systems¼á spreadshee⌠ applications¼ ì mathematica∞ anΣ scientifiπ applications¼ utilitie≤ anΣ games« Wσ ì believσá tha⌠ eacΦ subscribe≥ will¼á iε thσ coursσ oµ 1▓á months¼ ì obtaiε softwarσ relevant t∩ hi≤ o≥ he≥ compute≥ applicatioε whicΦ ì will repay the cost of the subscription many times over. COPYRIGHT PROTECTION Jus⌠á becausσ softwarσ ha≤ beeε placeΣ iε thσ publiπ domaiεá doe≤ ì no⌠á meaε tha⌠ i⌠ i≤ freσ oµá copyrigh⌠á protection«á true¼á somσ ì program≤á havσ beeε arounΣ s∩ lonτ anΣ modifieΣ b∙ s∩ man∙ peoplσ ì tha⌠á therσá i≤á n∩ clea≥ copyright holde≥ bu⌠á thσá majorit∙á oµ ì publiπ domaiε softwarσ i≤ a≤ securel∙ protecteΣ b∙ thσá copyrigh⌠ ì law≤ a≤ ß commercia∞ prograφ yo⌡ ma∙ pa∙ hundred≤ oµ dollar≤ for« ì Thσá differencσ beinτ tha⌠ thσ author≤ oµ publiπ domaiεá softwarσ ì encouragσá peoplσá t∩ freel∙ cop∙ anΣ distributσá thei≥á program≤ ì whils⌠ thσ author≤ oµ commercia∞ softwarσ d∩ not«á I⌠ i≤ thσ firφ ì polic∙á oµ P.D.S«á t∩ honou≥ thσ copyrigh⌠ restriction≤ placeΣ oε ì softwarσá b∙á it≤ authors«á Wσ wil∞ no⌠ bσ participatinτá iεá thσ ì piratinτá oµá softwarσ iε an∙ way.Thσ cos⌠ oµ ßá subscriptioεá t∩ ì P.D.S«á cover≤ thσ cost≤ oµ thσ diskettes¼ preparinτ anΣ printinτ ì thσ documentation¼á suppor⌠ anΣ oµ coursσ administration¼ packinτ ì anΣá postage«á N∩á chargσ i≤ madσ fo≥á thσá softwarσá itself¼á iε ì keepinτá witΦá thσ copyrigh⌠ restriction≤ placeΣ oεá mos⌠á publiπ ì domaiεá software«á Iεá fact¼á a⌠á $1░ pe≥á issue¼á publiπá domaiε ì softwarσá supplieΣá througΦá P.D.S«á i≤ cheape≥á thaεá froφá mos⌠ ì Australiaεá distributor≤ wh∩ generall∙ chargσ $1░ pe≥á disδá plu≤ ì postagσ withou⌠ an∙ documentatioε o≥ support! THE ROLE OF PUBLIC DOMAIN SOFTWARE Publiπá Domaiεá softwarσ wil∞ neve≥ bσ ß completσ substitutσá fo≥ ì commerciall∙ produceΣ software«á Softwarσ sucΦ a≤ dBaseII¼á Lotu≤ ì 1-2-3¼ Frameworδ etc« coulΣ neve≥ originatσ iε thσ publiπ domain« ì Thesσáá anΣáá man∙á othe≥á program≤áá represen⌠áá milestone≤áá oµ ì developemen⌠á whicΦá neeΣá thσá potentia∞ oµá higΦá reward≤á froφ ì commercia∞áá sale≤á t∩á justif∙á thσá higΦá cos⌠á anΣáá risδáá oµ ì developement«á However¼ usinτ thesσ anΣ othe≥ developemen⌠ tools¼ ì programmer≤á havσá developeΣá ßá grea⌠á variet∙á oµá application≤ ì software«á ┴ proportioε oµ thesσ application≤ finΣ thei≥ wa∙ int∩ ì thσá publiπ domaiε wherσ the∙ ma∙ bσ freel∙ useΣ b∙á anyone«á Yo⌡ ì ma∙á bσ wonderinτ wh∙ programmer≤ woulΣ givσ awa∙ thσ result≤á oµ ì thei≥á labour≤á wheεá the∙ migh⌠ otherwisσ sel∞ theφá man∙á time≤ ì over«á Thσá majo≥á reasoεá i≤ usuall∙á tha⌠á thσá programme≥á ha≤ ì developeΣá thσá prograφ fo≥ ß specifiπ se⌠ oµá circumstance≤á anΣ ìètha⌠á hσ o≥ shσ i≤ no⌠ interesteΣ iε thσ additiona∞ worδ tha⌠á i≤ ì requireΣá iεá convertinτ sucΦ a programmσ int∩ ß packagσ witΦá n∩ ì guaranteσ tha⌠ i⌠ wil∞ bσ ß commercia∞ success«á Man∙ programmer≤ ì arσ no⌠ particularl∙ attracteΣ t∩ thσ marketinτ anΣ PR worδá tha⌠ ì goe≤á witΦá sellinτ commercia∞ softwarσ o≥ iε thσ grea⌠á dea∞á oµ ì suppor⌠á tha⌠ i≤ necessar∙ iµ thσ packagσ doe≤ sel∞ well«á Oε thσ ì othe≥á hand¼á b∙á placinτ thσ prograφ iε thσá publiπá domaiεá thσ ì autho≥á bear≤ n∩ responsibilit∙ fo≥ it≤ performancσ bu⌠ doe≤ havσ ì thσ satisfactioε oµ seeinτ hi≤ program≤ useΣ widel∙ anΣ hi≤á famσ ì spread«á Iεá general¼á therefore¼á therσ i≤ n∩ forma∞ suppor⌠ fo≥ ì program≤ whicΦ arσ iε thσ publiπ domain«á A⌠ least¼á tha⌠ wa≤ thσ ì case before PDS. SUPPORT FOR PUBLIC DOMAIN SOFTWARE I⌠á i≤ ou≥ polic∙ t∩ suppor⌠ thσ publiπ domaiε softwarσ whicΦá wσ ì publish«á Thi≤á suppor⌠á take≤á thσá forφá oµá correctinτá "bugsó ì reporteΣá t∩ u≤ b∙ ou≥ subscriber≤ anΣ iµ thσ demanΣ warrent≤ it¼ ì addinτá enhancement≤á anΣ additiona∞ feature≤á t∩á programs«á Fo≥ ì example¼á whils⌠ thσ dataflo≈ accountinτ systeφ publisheΣ iε thi≤ ì issuσ ha≤ beeε iε usσ iε severa∞ businesse≤ fo≥ abou⌠ ▓ years¼ wσ ì havσ n∩ doubt≤ tha⌠ somσ bug≤ wil∞ cro≡ u≡ a≤ hundred≤ morσ star⌠ ì usinτá it«á Thesσá bug≤ shoulΣ bσ reporteΣá t∩á us¼á iεá writing« ì Extremel∙á seriou≤ bug≤ (hopefull∙ non-existent⌐ wil∞ bσ attendeΣ ì t∩ urgentl∙ anΣ thσ fixe≤ publisheΣ iε thσ nex⌠ availablσá issue« ì Les≤á seriou≤á bug≤ wil∞ bσ "storeΣ upó fo≥ ß littlσá whilσá theε ì tackleΣ en masse anΣ thσ fixe≤ publisheΣ iε ß late≥ issue¼á quitσ ì possibly with some enhancements. REPORTING BUGS TO US Iµá yo⌡á thinτá yo⌡á havσá founΣ ß buτ iεá onσá oµá thσá program≤ ì published, please do the following:- a⌐á Doublσ checδ tha⌠ thσ probleφ i≤ iε thσ prograφ anΣ no⌠á thσ ì ááááádatß o≥ thσ methoΣ oµ operation«á Fo≥ example¼á wheε wσ werσ ì ááááátestinτá dataflo≈ wσ founΣ tha⌠ somσ prograφá module≤á whicΦ ì áááááhaΣá operateΣ satisfactoril∙ fo≥ months¼á suddenl∙ seemeΣ t∩ ì ááááábσ throwinτ u≡ synta° errors«á Close≥ investigation showeΣ ì ááááátha⌠á wσ haΣ beeε usinτ dumm∙ datß whicΦ haΣ ßá vita∞á fielΣ ì áááááblanδ thu≤ causinτ thσ problem«á thi≤ woulΣ neve≥ occu≥ iε ß ì ááááárea∞ life¼ oµ course« So¼ d∩ checδ wha⌠ yo⌡ havσ beeε doing¼ ì áááááthoroughly«á Also¼á pleasσ checδ thσ program'≤ documentatioε ì ááááát∩á ensurσá tha⌠á yo⌡ arσ usinτ thσ correc⌠ versioεá oµá an∙ ì ááááácommercia∞ softwarσ necessar∙ t∩ ruε it« Fo≥ example¼ iµ yo⌡ ì ááááátr∙á t∩á ruε dataflo≈ unde≥ ß versioε oµá dBASEI╔á whicΦá i≤ ì áááááearlie≥ thaε 2.┤ yo⌡ wil∞ encounte≥ "bugsó galore! b⌐ Iµ thσ prograφ create≤ datß disks¼á usσ ß cop∙ oµ thσ backu≡ ì ááááádisks anΣ tr∙ t∩ repea⌠ thσ problem« Iµ yo⌡ canno⌠ repea⌠ i⌠ ì áááááwitΦá thesσ disks¼á i⌠ i≤ likel∙ tha⌠ you≥ curren⌠ datßá ha≤ ì ááááábeeεá corrupteΣá someho≈ anΣ yo⌡ shoulΣ restorσá thσá backu≡ ì áááááfile≤ anΣ reente≥ an∙ subsequen⌠ data. c⌐á Iµ al∞ thσ indication≤ arσ tha⌠ yo⌡ havσ comσ acros≤ ßá rea∞ ìèááááábug¼á writσá ß lette≥ clearl∙ describing thσ probleφ anΣáthσ ì ááááásequencσ oµ command≤ etc«á whicΦ wil∞ enablσ u≤ t∩ reproducσ ì áááááit«á Iµ wσ can'⌠ recreatσ i⌠ here¼á wσ can'⌠ fi° it« D∩ makσ ì ááááásurσ tha⌠ yo⌡ tel∞ yo⌡ tel∞ u≤ wha⌠ sor⌠ oµ compute≥ yo⌡ arσ ì áááááusinτ anΣ thσ operatinτ system. d⌐ Iµ thσ buτ i≤ serious¼ yo⌡ ma∙ prefe≥ t∩ senΣ ß se⌠ oµ disk≤ ì ááááát∩á u≤ a≤ wel∞ a≤ thσ letter«á The∙ wil∞ bσ returneΣ wheε wσ ì áááááhavσá finisheΣ witΦ them«á Iµ yo⌡ d∩ senΣ disk≤ pleasσá makσ ì ááááásurσá thσ labe∞ oε eacΦ disδ carrie≤ you≥ namσ anΣá address¼ ì áááááthσ namσ oµ thσ program¼ thσ typσ oµ computer¼ thσ operatinτ ì ááááásysteφ anΣ thσ disδ format«á It'≤ no⌠ mucΦ gooΣ iµ wσá can'⌠ ì áááááreaΣ thσ disks! e⌐ PLEAS┼ D╧ NO╘ TELEPHON┼ U╙ T╧ DISCUS╙ BUGS áááááOu≥á telephonσá i≤ staffeΣ b∙ administrativσá personne∞á no⌠ ì áááááprogrammer≤ s∩ thσ resul⌠ wil∞ bσ unsatisfactory« If¼ iε thσ ì áááááfuture¼á therσ i≤ sufficien⌠ demanΣ fo≥ ß telephonσ hot-linσ ì áááááservicσá wσ wil∞ conside≥ establishinτ onσ bu⌠ aε additiona∞ ì áááááchargσ woulΣ certainl∙ bσ necessary. f⌐ Wheε wσ havσ fixeΣ thσ bug,wσ wil∞ publisΦ i⌠ fo≥ al∞ t∩ seσ ì áááááa≤á explaineΣá above«á A≤ ß genera∞ rulσ wσ wil∞á no⌠á writσ ì ááááádirectl∙áá t∩á yo⌡á apar⌠á froφá sendinτá ßá standarΣáá carΣ ì áááááacknowledginτ receip⌠ oµ you≥ letter. WHAT PROGRAMS WOULD YOU LIKE TO SEE IN PDS Microprogramminτá i≤á highl∙ interactivσ anΣ tha⌠ i≤ jus⌠ ho≈á wσ ì wan⌠ PD╙ t∩ be« Iε futurσ issue≤ therσ wil∞ bσ ß Reader'≤ Letter≤ ì column«á Wσá urgσá yo⌡á t∩ writσ iεá witΦá you≥á suggestion≤á fo≥ ì program≤á yo⌡á woulΣ likσ t∩ seσ publisheΣ - wh∩á knows¼á anothe≥ ì reade≥ migh⌠ havσ developeΣ jus⌠ thσ prograφ yo⌡ neeΣ anΣ wil∞ bσ ì encourageΣá b∙á you≥ interes⌠ t∩ placσ i⌠ iε thσá publiπá domain« ì Thi≤á columεá wil∞ als∩ bσ useful∞ t∩ seeδ hel≡ anΣá advice¼á no⌠ ì onl∙á froφá u≤ bu⌠ als∩ froφ othe≥ reader≤ abou⌠ anythinτá t∩á d∩ ì witΦ publiπ domaiε software. WHY NOT PLACE SOME OF YOUR OWN SOFTWARE IN THE PUBLIC DOMAIN? I⌠á i≤á ou≥ aiφ tha⌠ aproximatel∙ 50Ñ oµ thσ softwarσ wσá publisΦ ì shoulΣá bσá newl∙ releaseΣ t∩ thσ publiπ domain«á Iµá wσá arσá t∩ ì achievσ tha⌠ aim¼ wσ mus⌠ finΣ suitablσ softwarσ whicΦ i≤ alread∙ ì iε use« Iµ yo⌡ havσ writteε program≤ fo≥ you≥ owε o≥ someonσ elsσ ì anΣá arσá thσ clea≥ copyrigh⌠ owner¼á wh∙ no⌠ offe≥ i⌠ t∩ u≤á fo≥ ì publication┐á Thσ reward≤ wil∞ mainl∙ bσ the kudo≤ oµ seeinτáyou≥ ì worδá widel∙á circulateΣ althougΦ wσ d∩ pa∙ ßá smal∞á publicatioε ì fee«á Iµ yo⌡ arσ interesteΣ iε becominτ ß "publiπ domainó author¼ ì writσá t∩ u≤ outlininτ thσ program≤ involveΣ anΣ wσ wil∞ takσá i⌠ ì up from there. LAST MINUTE ALTERATIONS The∙á d∩ happen«á Maybσ wσ finΣ ß buτ afte≥ thσ documentatioε ha≤ ì gonσá t∩ thσ printer'≤ o≥ pu⌠ iε ß las⌠ minutσ enhancemen⌠á whicΦ ìèwσá werσ no⌠ surσ wσ woulΣ havσ timσ for«á Whateve≥á thσá reason¼ ì somσá issue≤á wil∞á neeΣá somσ eleventΦ hou≥á amendment≤á t∩á thσ ì documentation«á Wha⌠á bette≥ t∩ d∩ i⌠ thaε t∩ pu⌠ ß tex⌠ filσá oε ì thσ disk┐á AnΣ that's exactl∙ wha⌠ wσ wil∞ do« I⌠ wil∞ usuall∙ bσ ì calleΣá óá REA─ MEó althougΦ sometime≤ therσ ma∙ neeΣ t∩ bσá morσ ì thaε onσ sucΦ filσ s∩ the∙ coulΣ bσ calleΣ README«á XX╪ wherσ XX╪ ì wil∞ bσ differen⌠ fo≥ eacΦ filσ anΣ wil∞ refe≥ t∩ program≤ oε thσ ì disk«á Iεá an∙ event¼á alway≤ looδ fo≥ an∙ READ.M┼á file≤á beforσ ì runninτá thσ programs«á Yo⌡ ma∙ usσ thσ TYP┼ commanΣ unde≥ eithe≥ ì MSDO╙ o≥ CP/═ t∩ reaΣ thσ filσ oε thσ screeε and¼á oµ course¼ yo⌡ ì ma∙á usσ tha⌠ commanΣ iε conjunctioε witΦ CTR╠ ╨ t∩ makσá ßá harΣ ì copy on your printer. = OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO = .PA è.HE THE DATAFLOW ACCOUNTING SYSTEM PART A - INTRODUCTION 1. OVERVIEW Thσá dataflo≈á accountinτ systeφ i≤ iε dail∙ usσá iεá ßánumber of ì successfu∞á smal∞ businesse≤ iε Australia«á I⌠ i≤ intendeΣ fo≥ aε ì Importer/Wholesale≥ sellinτ t∩ accoun⌠ customer≤ anΣ provide≤ thσ ì function≤ of:- - Debtor's Ledger - Stock Control - Order Entry - Preparation of Packing Slips - Invoicing - Back Order Management _ Expense register (simple General Ledger) Iε writinτ thσ software¼ thσ autho≥ aimeΣ t∩ kee≡ i⌠ a≤ simplσ t∩ ì usσá a≤ possiblσ anΣ tooδ thσ existinτ manua∞ systeφ a≤ ßá model« ì Thσ worδ organisation fo≥ whicΦ thi≤ softwarσ i≤ intended¼á i≤ a≤ ì follows: 1.áááAl∞á customer≤ mus⌠ havσ aε accoun⌠ openeΣ fo≥á theφá beforσ ì ááááátransaction≤á caε bσ entered«á Thσ singlσ exceptioε woulΣ bσ ì áááááthσá establishmen⌠á oµá ß CasΦ Sale≤ accoun⌠á t∩á cate≥á fo≥ ì ááááácasua∞ customers«á Thσ primσ mean≤ oµ findinτ ß custome≥á i≤ ì áááááviß it≤ name. 2.áááEacΦá produc⌠ fo≥ salσ mus⌠ havσ ß stocδ accoun⌠ openeΣá fo≥ ì ááááái⌠á containinτá basiπá informatioεá sucΦá a≤á produc⌠á code¼ ì ááááádescription¼á cost¼á Basσ wholesalσ price¼ quantit∙ iε stocδ ì áááááetc« Thσ primσ mean≤ oµ findinτ ß produc⌠ i≤ viß it≤ produc⌠ ì ááááácodσá bu⌠á product≤á caε als∩ bσ locateΣ througΦá ßá "Brandó ì áááááfacilit∙á which¼á iεá effect¼á i≤á thσá firs⌠á worΣá oµá thσ ì ááááádescription. 3«á Wheε aε orde≥ i≤ recieveΣ froφ ß customer¼á i⌠ i≤á "writteε ì áááááupóá o≥á recordeΣ iε thσ system«á Stocδ i≤ allocateΣá anΣá ß ì ááááápackinτ slip/cartnotσ printeΣ showinτ thσ quantitie≤ oµ eacΦ ì áááááiteφ requireΣ anΣ thσ price 4«á Thσá printinτ oµ packinτ slips/cartnote≤ caε bσá suppresseΣ ì áááááfo≥á order≤á wherσ thσ good≤ havσ alread∙ beeε collecteΣá o≥ ì áááááfo≥ casΦ salσ customers. 5« Thσ packinτ slip/cartnotσ i≤ sen⌠ t∩ thσ warehousσ wherσ thσ ì good≤á fo≥á thσá orde≥ arσ pickeΣá froφá stock¼á packeΣá anΣ ì prepared for dispatch. 6«á Thσá packinτá slip/cartnotσá i≤ returneΣá t∩á thσá account≤ ìè departmen⌠á markeΣá u≡á t∩á sho≈ an∙ item≤á fo≥á whicΦá ful∞ ì quantities were not available also freight charges are noted. 7«á Thσ orde≥ caε bσ recalleΣ oε thσ computer¼á anΣ item≤ whicΦ ì arσá ou⌠ oµ stocδ placeΣ oε bacδ orde≥ anΣá freigh⌠á charge≤ ì added. 8« A⌠ thσ enΣ oµ thσ month,invoice≤ arσ printed« Statement≤ arσ ì also printed for mailing to customers. 9« Variou≤ report≤ ma∙ als∩ bσ produceΣ includinτ Debtor'≤ AgeΣ ì Trial Balance, Sales Tax detailes, Sales Analysis etc. 10«á Order≤ arσ archiveΣ s∩ tha⌠ ß "newó orde≥ filσ i≤ commenceΣ ì eacΦ month. 11«á A≤á stocδá become≤á available¼á ne≈ order≤ caεá bσá writteε ì automaticall∙á fo≥ good≤ oε bacδ orde≥ o≥ backorder≤ ma∙á bσ ì adjusted or cancelled. 12«á Busines≤á operatinτ expense≤ caε bσ recordeΣá anΣá analyseΣ ì into a large number of seperate accounts. 13«á Therσá i≤á ßá facilit∙ t∩ recove≥ spacσ froφ thσá file≤á t∩ ì prevent floppy disks filling up. 2. SETTING UP THE SYSTEM Thσ Dataflo≈ Accountinτ Systeφ i≤ writteε iε thσ dBASEI╔á commanΣ ì language«á T∩ ruε it¼ yo⌡ wil∞ neeΣ ß cop∙ oµ dBASEI╔ versioε 2.┤ ì correctl∙ installeΣ fo≥ you≥ computer«á dBASEI╔ i≤ availablσ froφ ì thσ Australiaε Distributer¼á Arcoφ Pacifiπ Pty«á Ltd.¼ P╧ Bo° 13¼ ì ClayfielΣá Qld«á 401▒á o≥ mos⌠ compute≥á stores«á Dataflo≈á take≤ ì advantagσá oµ somσ oµ thσ ne≈ feature≤ introduceΣ iε versioε 2.4« ì anΣá wil∞ no⌠ ruε correctl∙ oε earlie≥ release≤ sucΦá a≤á versioε ì 2.3«á Aεá upgradσ froφ earlie≥ version≤ t∩ 2.┤ i≤ availablσá froφ ì Arcoφá Pacifiπ fo≥ $45.0░ disδ onl∙ o≥ $11░ disδ anΣá manual«á Wσ ì recommenΣá tha⌠á yo⌡ takσ advantagσ oµ thi≤ offe≥ sincσ no⌠á onl∙ ì doe≤ versioε 2.┤ offe≥ additiona∞ feature≤ i⌠ als∩ cure≤ ß numbe≥ ì oµá bug≤ whicΦ werσ presen⌠ iε earlie≥ releases¼áparticularlyá iε ì the 16 bit versions. T∩á creatσ ß workinτ system¼á yo⌡ wil∞ neeΣ tw∩ empty¼á formatteΣ ì diskette≤á onσ oµ whicΦ shoulΣ contaiε you≥ operatinτá systeφá s∩ ì yo⌡ caε "boo⌠ upó froφ it«á Thi≤ disδ wil∞ bσ referreΣ t∩ a≤ disδ ì ┴á sincσá i⌠ wil∞ normall∙ residσ iε drivσ A║á whils⌠ thσá seconΣ ì disδ wil∞ bσ referred t∩ a≤ disδ ┬ sincσ i⌠ wil∞ becomσ thσá datß ì disδá anΣ wil∞ normall∙ residσ iε drivσ B:«á Usinτ thσá operatinτ ì system utilities place the dBASEII program files on disk A. Thσ distributioεá disδ contain≤ abou⌠ 9░ files«á Therσá arσá fivσ ì differen⌠á group≤ oµ file≤ distinguisheΣ b∙ thσ threσ lette≥ filσ ì extensions«á Usσ you≥ operatinτ system'≤ utilitie≤ t∩ cop∙á thesσ ì group≤á oµ file≤ ont∩ thσ tw∩ workinτ disk≤ a≤ showε iε thσ tablσ ìèbelow. .CP 8 FILE EXT. PURPOSE PLACE APP. SIZE ON DISK KB CMD Actual dBASE command files A 140k MEM Memory variable files A 18k DBF Data Base Files B 24k NDX Index files for Data Base files B 54k FRM Report Format files B 30k Iµ yo⌡ havσ ß systeφ whicΦ use≤ PCDO╙ o≥ MSDOS¼ thσ commanΣ file≤ ì wil∞ havσ thσ extensioε PRG« Iµ you≥ systeφ use≤ CP/M-8░ theε thσ ì command files will have the extension CMD. Oncσá thσá file≤ havσ beeε transferreΣ t∩ thσ workinτá disk≤á yo⌡ ì shoulΣ havσ ß workinτ system«á Iµ therσ i≤ insufficien⌠ spacσá oε ì disδá ┴á yo⌡á ma∙ erasσ thσ DBASEMSG.TX╘ filσá withou⌠á impairinτ ì system operation. 2.1 RUNNING THE SYSTEM FOR THE FIRST TIME Placσ Disδ ┴ iε drivσ A║ anΣ disδ ┬ iε drivσ B:« Rese⌠ thσ systeφ ì and, when the A> prompt appears, type: DBASE INITMEM Press <CR> Thσ disδ drive≤ wil∞ operatσ fo≥ ß fe≈ second≤ anΣ theε yo⌡á wil∞ ì bσá requesteΣá t∩á ente≥á thσá date«á Ente≥á thi≤á iεá thσá usua∞ ì Australiaε forma⌠ dd/mm/yy«á Typσ iε thσ figure≤ only¼á thσ "/"'≤ ì are already positioned on the screen. ┴á messagσá wil∞á theεá bσ displayeΣá warninτá tha⌠á thσá prograφ ì destroy≤á existinτá datß anΣ requestinτ ß password«á Thi≤á i≤á t∩ ì preven⌠áá accidentiaLá o≥á unauthoriseΣá usagσá oµá thi≤á prograφ ì segment«á Thσ passworΣ requireΣ herσ anΣ a⌠ severa∞ othe≥á point≤ ì iεá thσá prograφ i≤ thσ datσ jus⌠ entered«á Thi≤ timσ i⌠ i≤á als∩ ì necessar∙ t∩ ente≥ thσ "/"'≤ betweeε thσ numbers« Iµ aε incorrec⌠ ì passworΣ i≤ entered¼á thσ prograφ wil∞ terminate«á Iµ thσ correc⌠ ì passworΣá i≤á entereΣ thσ disδ drive≤ wil∞á operatσá fo≥á severa∞ ì second≤á initialisinτá thσá memor∙á file≤á anΣá theεá thσá actua∞ ì Dataflo≈á systeφá wil∞á commencσ operatinτ - Seσá Dail∙á Startinτ ì below. Oncσá yo⌡ havσ useΣ INITME═ i⌠ shoulΣ no⌠ bσ necessar∙ t∩ usσá i⌠ ì agaiε unles≤ yo⌡ arσ startinτ u≡ ß ne≈ systeφ o≥ changinτ froφá ╕ ì bi⌠ t∩ 1╢ bit¼á say« Iµ you≥ printe≥ i≤ no⌠ aε EPSO╬ ¿ o≥ IBM⌐ o≥ ì iµá yo⌡ wisΦ t∩ commencσ operatinτ witΦ forφ number≤ othe≥ thaε ▒ ì (i.e«á thσ nex⌠ invoicσ numbe≥ etc⌐ theε thσ firs⌠ thinτ yo⌡ mus⌠ ì d∩ oε runninτ thσ systeφ i≤ t∩ selec⌠ iteφ ├ oε thσ Maiε Men⌡á t∩ ì makσ thesσ adjustments« Iε an∙ event¼ yo⌡ wil∞ neeΣ t∩ usσ iteφ ├ ì t∩á ente≥á you≥á busines≤ namσ anΣ addres≤ fo≥á printinτá oεá thσ ì invoices, statements etc. 2.2 DAILY STARTUP èEacΦ timσ yo⌡ usσ thσ system¼ placσ disδ ┴ iε drivσ A║ anΣ disδ ┬ ì iεá drivσ B:¼á rese⌠ thσ compute≥ iµ necessar∙ then¼á wheε thσ A╛ ì prompt appears, type: DBASE START Press <CR> Thσá disδ drive≤ wil∞ operatσ fo≥ ß fe≈ second≤ theε yo⌡ wil∞á bσ ì askeΣá t∩á inser⌠á thσ datß disδ iε drivσ B:«á Iµá yo⌡á havσá no⌠ ì alread∙ donσ this¼á d∩ s∩ no≈ theε pres≤ an∙ key« Yo⌡ wil∞ no≈ bσ ì askeΣ t∩ ente≥ thσ date«á Typσ iε thσ number≤ onl∙ (thσ "/"'≤ arσ ì alread∙ there⌐ iε thσ norma∞ Australiaε forma⌠ dd/mm/yy.á A≤ sooε ì a≤á yo⌡á typσá iε thσ las⌠ figurσ iε thσá date¼á thσá disk≤á wil∞ ì operatσá anΣ ß copyrigh⌠ messagσ wil∞ bσ displayeΣ fo≥á abou⌠á 2░ ì seconds«á Notσ tha⌠ i⌠ i≤ ß conditioε oµ thσ publishe≥ iε placinτ ì thi≤á prograφá iεá thσ publiπ domaiε tha⌠ thσá copyrigh⌠á messagσ ì shoulΣá alway≤ bσ displayeΣ oε startu≡ fo≥ a⌠ leas⌠á 2░á seconds« ì Wheεá thσ copyrigh⌠ messagσ ha≤ beeε displayed¼á thσ systeφá wil∞ ì proceeΣá t∩á displa∙ thσ Maiε Menu«á Thσ functioεá anΣá operatinτ ì instruction≤á fo≥ eacΦ Maiε Men⌡ item≤ arσ described iε Par⌠ ┬á - ì Operatinτ Instructions = OOOOOOOOOOOOOOOOOOOOOOO = .pa èPART B - OPERATING INSTRUCTIONS On starting the system, the Main Menu is displayed. .CP 23 MAIN MENU FOR DATAFLOW SMALL BUSINESS SYSTEM FOR P D S PTY LTD DATE :10/12/84: PRESS THE KEY REQUIRED TO START THE PROCESSES LISTED ---------------------------------------------------------------- 1 ENTER ORDERS 2 PRINT ORDERS 3 ENTER BACKORDERS AND FREIGHT 4 PRINT INVOICES 5 PRINT STATEMENTS 6 FILE MAINTENANCE 7 CREDITS 8 GENERAL LEDGER 9 BACK ORDER MAINTENANCE A ENTER STOCK RECEIVED B REPORTS C INSTALLATION H HELP E EXIT PROGRAM **************************************************************** WAITING 1. ENTER ORDERS - Main Menu Selection 1 áááááT∩á registe≥á ßá salσá anΣ raisσ aεá invoice¼á i⌠á i≤á firs⌠ ì ááááánecessar∙á t∩á ente≥ aε orde≥ int∩á thσá system«á Maiεá Men⌡ ì áááááSelectioεá ▒ allow≤ order≤ t∩ bσ entered«á Oε selectinτ thi≤ ì áááitem the following menu is displayed. .CP 9 WRITING ORDERS PROGRAM DATE 10/12/85 **************************************************************** WRITE ORDERS AS RECIEVED FOR PACKING PRESS 1 WRITE UP GOODS COLLECTED PRESS 2 WRITE UP CASH SALES PRESS 3 RETURN TO MAIN MENU PRESS R **************************************************************** WAITING áááááThis menu caters for three different types of sales: - Thosσá wherσ ß Packinτ Slip/Cartnotσ i≤ requireΣ a≤á aε ì instructioεá t∩ thσ warehouse anΣ late≥ t∩ inforφá thσ ì account≤á departmen⌠ whicΦ good≤ havσ beeεá packeΣá anΣ ì which have not so that invoicing may be done accurately - Thosσá wherσá thσ good≤ havσ alread∙ beeε collecteΣá b∙ ì the customer so that no Cartnote is required. è - CasΦ sale≤ eithe≥ t∩ accoun⌠ customer≤ o≥ t∩ ßá genera∞ ì CasΦá Sale≤ Account«á Iε thi≤ case¼á onl∙ aε invoicσ i≤ ì required. áááááThσá procedures fo≥ enterinτ eacΦ oµ thesσ threσá type≤á oµ ì áááááorde≥á arσá virtuall∙á identical«áá Selec⌠á thσá optioεá yo⌡ ì ááááárequire; e.g. 1. áááááYo⌡ wil∞ bσ askeΣ thσ namσ oµ thσ customer«á Thi≤ i≤ NO╘ thσ ì ááááácustome≥ number¼á i⌠ i≤ thσ firs⌠ par⌠ oµ thσ name« Yo⌡ neeΣ ì áááááente≥á onl∙á enougΦá character≤á t∩á uniquel∙á identif∙á onσ ì ááááácustome≥ e.g«á iµ thσ custome≥ i≤ P.D.S«á Pty«á Ltd«á simpl∙ ì áááááenterinτá P.D.S«á i≤ probabl∙ quitσ sufficien⌠ t∩ findá tha⌠ ì ááááácustomer«á Iµ i⌠ werσ thσ onl∙ custome≥ startinτ witΦ ╨ theε ì ááááájust entering P would find it. áááááThσ systeφ wil∞ finΣ thσ neares⌠ namσ t∩ tha⌠ whicΦ yo⌡ havσ ì áááááentereΣá anΣá displa∙á i⌠ fo≥ verification«á Iµá i⌠á i≤á thσ ì ááááácustome≥ yo⌡ wanted¼á pres≤ <CR>╗á iµ i⌠ i≤ no⌠ ente≥ ╬ wheε ì áááááyo⌡á wil∞ havσ anothe≥ opportunit∙ t∩ ente≥ thσá name«á Thi≤ ì ááááátime enter a few more letters so that they are unique. áááááHavinτáá founΣá anΣá accepteΣá thσá correc⌠á customer¼áá thσ ì áááááfollowing screen will be displayed: .CP 12 WHAT IS THE NAME OF THE CUSTOMER FIRST PART ONLY ZERO (0) TO EXIT THEN PRESS RETURN OR ENTER P.D.S. PTY LTD ADELAIDE SA 5000 IS THIS CORRECT OR (N)OT WAITING PRESS RETURN OR ENTER AFTER ANSWERING EACH QUESTION CUSTOMER ORDER NUMBER IF ANY : : SPECIFIC FREIGHT INSTRUCTIONS : : SALES TAX EXEMPT "T"=TRUE <CR> IF NOT : : áááááThσá response≤ arσ fairl∙ selµ evident«á Eithe≥á letter≤á o≥ ì ááááánumber≤á ma∙á bσá entereΣá int∩ thσá firs⌠á tw∩á fields«á Bσ ì ááááácarefu∞ iε completinτ thσ thirΣ field«á Iµ yo⌡ inadvertentl∙ ì áááááplacσá ß "tó iε thi≤ fielΣ (mos⌠ unlikely⌐ yo⌡ wil∞ fai∞á t∩ ì áááááchargσá Sale≤ Ta° t∩ you≥ customer≤ anΣ bσ liablσ t∩ pa∙á i⌠ ì áááááyourself! áááááOε completing thσ thirΣ field¼á thσ machinσ wil∞ worδ fo≥ ß ì áááááfe≈á second≤á anΣá theε asδ yo⌡ t∩ ente≥á thσá Produc⌠á Codσ ì áááááexactl∙ a≤ i⌠ ha≤ beeε entereΣ iε thσ Pricσ List«á Thi≤ timσ ì áááááyo⌡ shoulΣ ente≥ thσ Code¼á no⌠ thσ description«á Agaiεá thσ ì ááááásysteφá locate≤á thσá produc⌠ descriptioε anΣá ask≤á yo⌡á t∩ ì áááááverif∙á tha⌠ i⌠ i≤ correct«á Oε verification¼á thσ followinτ ì áááááscreen is shown: .CP 14 èPRODUC╘áCOD┼áEXACTL┘áA╙áI╬áTH┼áPRICELIS╘áO╥á░áT╧ EXIT:PROGRAM01: THIS IS ITEM NUMBER 1 PROGRAM01 PDS DATAFLOW SYSTEM QUANTITY LEFT IN STOCK 20 PRESS RETURN OR ENTER AFTER INSERTING REQUIRED DETAILS **************************************************************** QUANTITY ORDERED : 1: COMMENTS ON ORDERED ITEM : : TO CHANGE PRESS (C)& RETURN, ELSE <CR>: : TO ABORT THIS ENTRY PRESS "A" **************************************************************** áááááFil∞á thσá appropriatσ informatioε int∩ eacΦá oµá thσá threσ ì áááááfields«á Ente≥ thσ quantit∙ ordereΣ int∩ thσ firs⌠ fielΣ anΣ ì áááááan∙á comment≤á yo⌡ wisΦ t∩ makσ concerninτ thi≤ linσ iteφá - ì áááááthesσ comment≤ prin⌠ oε thσ Cartnotσ bu⌠ no⌠ oε thσ invoice« ì áááááIµ yo⌡ wisΦ thσ standarΣ pricσ t∩ bσ chargeΣ t∩ thσ custome≥ ì ááááá(tha⌠á i≤á thσ retai∞ pricσ les≤ thσ discoun⌠ helΣá oεá thi≤ ì ááááácustomer'≤á file⌐ theε answe≥ thσ thirΣ fielΣ witΦ ß <CR╛á « ì áááááHowever¼á iµ yo⌡ havσ negotiateΣ ß specia∞ price¼ typσ ß "Có ì ááááá(change⌐á int∩ fielΣ │ anΣ pres≤ <CR>«á Iµ insteaΣ yo⌡á havσ ì ááááámadσá ßá mistakσ anΣ d∩ no⌠ wan⌠ thi≤ linσ oε thσá orde≥á a⌠ ì áááááall¼á ente≥á aε "Aó (abort⌐ int∩ thσ thirΣ fielΣá anΣá pres≤ ì ááááá<CR>«á Iµ yo⌡ ente≥ ├ int∩ thσ thirΣ fielΣ yo⌡ arσ no≈ giveε ì áááááthσá opportunit∙á t∩ changσ thσ datß relatinτ t∩á thi≤á linσ ì áááááitem via the screen below. .CP 14 ***********************CHANGE DATA****************************** CODE:PROGRAM01: QUANTITY ORDERED: 1: ITEM :PDS DATAFLOW SYSTEM : COMM: : BASE PRICE 100.00 CUSTOMERS PRICE 120.00:DISCOUNT 40 TAX PAYABLE (T=TRUE) :T: TAX RATE : 20.00: QUANTITY BACK ORDERED: 0: IS THIS A SPECIAL PRICE T=TRUE :F: **************************************************************** TH┼á ABOV┼á DAT┴ CA╬ NO╫ B┼ CHANGE─ MANUALL┘ AN─ ENTERE─á WIT╚á ┴ ì <CR> áááááYo⌡á ma∙á changσ thσ Iteφ Codσ bu⌠ thi≤ i≤á no⌠á recommendeΣ ì ááááásincσ yo⌡ woulΣ theε neeΣ t∩ changσ severa∞ othe≥ fields iε ì ááááásympathy«á Iµ yo⌡ havσ madσ ß mistakσ anΣ accepteΣ thσ wronτ ì áááááproduc⌠ code¼ bette≥ t∩ changσ fielΣ ▓ - Quantit∙ OrdereΣ t∩ ì áááááßá ░á anΣá adΣ anothe≥ linσ t∩ thσ orde≥á witΦá thσá correc⌠ ì áááááproduct«á Thσá pricσ showε oε thσ screeε i≤ tha⌠á calculateΣ ì áááááfroφá thσá discoun⌠á storeΣá witΦá thσá customer'≤áá accoun⌠ ì ááááádetails«á Yo⌡á ma∙á changσ thi≤ t∩ an∙ figurσ yo⌡á like«á T∩ ì áááááassis⌠áá yo⌡á iεá assessinτá an∙á pricσá change≤áá yo⌡áá ma∙ ì ááááácontemplate¼á Basσ Pricσ (i.e«á 50Ñ oµ thσ Retai∞ price⌐ anΣ ì áááááthσá percentagσá discoun⌠ ofµ retai∞ fo≥ thi≤á custome≥á arσ ì áááááals∩á shown«á Thesσá arσ fo≥ informatioε only¼á yo⌡ ma∙á no⌠ ìèáááááchangσ theφ froφ thi≤ screen. áááááYo⌡á ma∙á als∩ changσ thσ taxablσ statu≤ anΣá thσá ta°á ratσ ì áááááitself«á Unles≤ yo⌡ reall∙ kno≈ wha⌠ yo⌡ arσ doinτ Sale≤ Ta° ì áááááwise¼á leavσ thesσ field≤ wel∞ alone« I⌠ woulΣ als∩ bσ safe≥ ì ááááát∩á ke∙ througΦ thσ Quantit∙ Back-ordereΣ fielΣ sincσá therσ ì ááááái≤ ß Maiε Men⌡ iteφ dedicateΣ t∩ handlinτ Back-orders. áááááOncσ yo⌡ havσ completeΣ al∞ fields¼á pres≤ <CR╛ anΣ yo⌡ wil∞ ì áááááhavσ thσ opportunit∙ t∩ adΣ anothe≥ linσ t∩ thσ order. áááááWheεá al∞ item≤ havσ beeε recorded¼á ente≥ ß Zero insteaΣ oµ ì áááááthσ Produc⌠ Codσ anΣ pres≤ <CR>« Thσ systeφ wil∞ theε returε ì ááááát∩ thσ Maiε Menu. áááááOption≤á ▓á anΣ │ oε thσ Writσ Orde≥ Prograφ behavσá iεá thσ ì ááááásamσ manne≥ a≤ iteφ ▒ describeΣ above. 2. PRINT ORDERS - Main Menu Selection 2 áááááBeforσá an∙á invoicinτ caε bσ done¼á Packinτ Slip≤á mus⌠á bσ ì ááááá"Printed"«á Usσ Maiε Men⌡ Selectioε ▓ fo≥ this« Oε selectinτ ì áááááthis item, the following screen will be displayed. .cp 11 **********************DATE*********:10/12/84: **************************************************************** PREPARE PACKING LISTS FOR NORMAL PRESS "1" PREPARE ORDERS WRITTEN UP FOR INVOICING WITHOUT PACKING LIST "2" PREPARE CASH SALE ENTRIES FOR INVOICING PRESS "3" RETURN TO MAIN MENU PRESS <CR> **************************************************************** WAITING áááááOnl∙á iteφ ▒ iε thi≤ men⌡ actuall∙ print≤ ß Packinτ Sli≡á oε ì ááááápaper« Item≤ ▓ anΣ │ prin⌠ thσ Packinτ Sli≡ t∩ thσ screeε s∩ ì ááááátha⌠á pape≥á i≤ no⌠ wasted«á Iµ yo⌡ selec⌠ iteφ ▒ ßá messagσ ì áááááremindinτá yo⌡á t∩ makσ surσ tha⌠ thσá printe≥á ha≤á correc⌠ ì ááááástationer∙á installeΣá anΣá i≤ On-Linσ i≤á displayeΣá anΣá ß ì áááááresponsσá i≤á requested«á Acknowledgσ b∙ pressinτá an∙á key« ì áááááPacking Slips will then be printed for all type 1 orders. áááááWheε thσ Packinτ Slip≤ arσ printed¼ thσ systeφ automaticall∙ ì áááááreturns to the Main Menu. áááááIµá item≤ ▓ o≥ │ oε thσ Prin⌠ Order≤ Men⌡ arσ selecteΣá theε ì áááááthσá printe≥ messagσ i≤ displayeΣ bu⌠ al∞ thσ printinτ i≤ t∩ ì áááááthσá screen«á A≤á noteΣá above¼á thi≤ i≤á ßá necessar∙á pre-ì ááááárequisite before invoicing can proceed. 3. BACK-ORDERS AND FREIGHT - Main Menu Selection 3 áááááPackinτ Slip≤ arσ giveε t∩ thσ warehousσ fo≥ packing« Iε duσ ì ááááácoursσ ß cop∙ i≤ returneΣ t∩ thσ Account≤ Departmen⌠á markeΣ ì áááááu≡á t∩á sho≈ an∙ item≤ whicΦ coulΣ no⌠ bσ supplied«áA⌠á thi≤ ì ááááátimσ too¼á thσ cos⌠ oµ freightinτ thσ good≤ t∩ bσá delivereΣ ìèáááááis known and could be noted on the Packing Slip. áááááAn∙á good≤ whicΦ canno⌠ bσ delivered¼á shoulΣ bσá placeΣá oε ì áááááBack-order via this menu selection .cp 14 ***************************************************************** THI╙á PROGRA═á WIL╠á ALLO╫á YO╒ T╧ ENTE╥ TH┼á BACKORDER╙á ORá AD─ ì FREIGHT TO THE INVOICE FILE. PRESS THE CODE TO ENTER THE FOLLOWING MODES 1 ENTER THE BACKORDERS 2 ADD FREIGHT CHARGES TO THE INVOICE R RETURN TO MAIN MENU +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING 3.1 ENTER THE BACKORDERS - Backorder/freight Menu Selection 1 áááááSelec⌠ iteφ ▒ froφ thσ abovσ men⌡ t∩ ente≥ an∙á back-ordereΣ ì áááááitems« Yo⌡ wil∞ bσ askeΣ fo≥ thσ invoicσ numbe≥ oε whicΦ thσ ì áááááback-orde≥ occurred« Invoicσ number≤ corresponΣ exactl∙ witΦ ì áááááPackinτá Sli≡ number≤ therefore¼á ente≥ thσ relevan⌠ Packinτ ì áááááSli≡á numbe≥ anΣ pres≤ <CR>«á Yo⌡ wil∞ theε bσ askeΣá fo≥á ß ì ááááálinσá number¼á oεá thσ cartnotσ (N.┬ - Thσ samσ documen⌠á i≤ ì áááááreferreΣá t∩á a⌠á differen⌠á time≤á a≤á ßá Packinτá Sli≡á o≥ ì áááááCartnote⌐ fo≥ whicΦ ß back-orde≥ applies« Thi≤ i≤ thσ numbe≥ ì áááááshowεá a⌠ thσ enΣ oµ eacΦ linσ iε thσ bod∙ oµ thσá Cartnote« ì áááááEnte≥á thσá appropriatσá linσ numbe≥á anΣá pres≤á <CR>«á Thσ ì ááááácartnotσ anΣ linσ numbe≥ selecteΣ wil∞ bσ displayeΣ anΣá yo⌡ ì áááááwil∞á bσá askeΣá t∩á verif∙ tha⌠á thi≤á i≤á thσá informatioε ì ááááárequested«á Iµá i⌠ i≤ no⌠ ente≥ ╬ otherwisσ pres≤ <CR>«á Yo⌡ ì áááááwil∞á theε bσ askeΣ t∩ ente≥ thσ Quantit∙á Back-ordereΣá anΣ ì ááááápress <CR>. .cp 17 INVOICE NUMBER ON WHICH BACK ORDER OCCURED, ZERO TO EXIT : 1: LINE NUMBER: 1: ACCOUNT NUMBER PDS DATE ORDERED 10/12/84 CODE ITEM QUANTITY ORDERED ----------------------------------------------------- PROGRAM01 PDS DATAFLOW SYSTEM 1 ----------------------------------------------------- IF NOT LINE REQUIRED PRESS (N) ELSE <CR> WAITING ----------------------------------------------------- QUANTITY BACK ORDERED: 0: ----------------------------------------------------- áááááThσá Back-orde≥á i≤ recordeΣ anΣ yo⌡ ma∙ theε ente≥á anothe≥ ìèáááááinvoicσá and/o≥ linσ numbe≥ fo≥ whicΦ ßá Back-orde≥á applie≤ ì áááááunti∞á al∞ Back-order≤ havσ beeε deal⌠ with«á A⌠ thi≤á poin⌠ ì áááááente≥á ß zer∩ agains⌠ thσ invoicσ number¼á pres≤ <CR╛á twicσ ì áááááand you will be returned to the menu shown above. 3.▓á AD─ FREIGH╘ CHARGE T╧ TH┼ INVOIC┼ - Back-order/Freigh⌠ Men⌡ ì Selection 2 áááááT∩á adΣá freigh⌠ t∩ thσ invoicσ selec⌠ iteφ ▓ oεá thi≤á men⌡ ì áááááwheεá yo⌡ wil∞ bσ requesteΣ t∩ ente≥ thσ invoicσá numbe≥á oε ì áááááwhicΦá freigh⌠ i≤ t∩ bσ charged«á Ente≥ thσ numbe≥ anΣ pres≤ ì ááááá<CR╛á wheεá thσ invoicσ detail≤ wil∞ bσ displayeΣá fo≥á you≥ ì áááááacknowledgement«á Iµ correct¼á acknowledgσ b∙ pressinτá <CR╛ ì áááááanΣá theε ente≥ thσ freigh⌠ chargσ iε dollar≤ anΣ cent≤ (Seσ ì áááááscreen display below). .cp 15 INVOICE NUMBER ON WHICH FREIGHT CHARGE OCCURED ZERO TO QUIT: : INVOICE NUMBER 0 PDS SHIPPED BY COST OF FREIGHT 0.00 ----------------------------------------------------------------- IF NOT LINE REQUIRED PRESS (N) ELSE <CR> WAITING ----------------------------------------------------------------- FREIGHT CHARGE: 0: ----------------------------------------------------------------- áááááThσá detail≤á wil∞á bσ recordeΣ anΣ yo⌡ wil∞á bσá giveεá thσ ì áááááopportunit∙á t∩á ente≥ freigh⌠ charge≤ oεá anothe≥á invoice« ì áááááWheε al∞ charge≤ havσ beeε entereΣ ente≥ invoicσ numbe≥ Zer∩ ì áááááanΣ pres≤ <CR╛ t∩ obtaiε thσ abovσ menu«á Yo⌡ ma∙ no≈ returε ì áááááto the Main Menu by pressing R. 4. PRINT INVOICES - Main Menu Selection 4 áááááOncσá order≤á havσ beeε entereΣ anΣ printeΣ anΣá adjustment≤ ì ááááámadσ fo≥ back-order≤ anΣ freight¼á custome≥ invoice≤ ma∙á bσ ì áááááprinted«á Selec⌠á thi≤á Maiεá Men⌡ iteφ wheεá thσá followinτ ì áááááscreen will be displayed: .CP 8 ***************************************************************** INVOICES FOR NORMAL ORDERS PRESS "1" INVOICES FOR GOODS COLLECTED PRESS "2" INVOICES FOR CASH SALES PRESS "3" ***************************************************************** WAITING áááááMakσ surσ tha⌠ yo⌡ havσ thσ correc⌠ pape≥ iε thσ printer¿ n∩ ì áááááwarninτá i≤ giveε thi≤ time⌐ theε selec⌠ thσ typσ oµá order≤ ì áááááfo≥á whicΦ yo⌡ wisΦ t∩ prin⌠ invoices«á You≥á compan∙á name¼ ì áááááinvoicσá numbe≥á anΣ datσ wil∞ bσ printeΣ theε yo⌡á wil∞á bσ ìèááááágiveεá thσá opportunit∙ t∩ adjus⌠ thσ pape≥ slightl∙á beforσ ì áááááproceeding«á Wheε yo⌡ arσ happ∙ tha⌠ thσ pape≥ i≤á correctl∙ ì áááááadjusteΣáá pres≤á an∙á ke∙á t∩á continue«áá Iµá therσá i≤á ß ì ááááásignifican⌠á numbe≥ oµ invoice≤ t∩ bσ printeΣ i⌠ coulΣá takσ ì ááááásomσá timσá bu⌠á yo⌡ ma∙ safel∙ leavσ thσá systeφá t∩á prin⌠ ì áááááunattended. Thσáá invoicσá i≤á quitσá straight-forwarΣáá however¼áá somσ ì áááááexplanatioεá oµá thσ Pricσ columε arσ thσ Ta°á Freσá sellinτ ì ááááápricσ cos⌠ whils⌠ thosσ showε iε thσ +Ta° columε arσ thσ Ta° ì áááááPaiΣá uni⌠á sellinτ price«á Thσ figurσ showεá iεá thσá tota∞ ì ááááácolumεá i≤ thσ extensioε oµ thσ quantit∙ supplieΣ multiplieΣ ì áááááb∙á thσ pricσ iµ no⌠ taxablσ o≥ b∙ thσ figurσ froφá thσá Ta° ì ááááácolumεá iµ taxable«á Thσ tota∞ amoun⌠ oµ ta° paiΣ i≤ printeΣ ì áááááon the left hand side of the invoice, near the bottom. 5. PRINT STATEMENTS - Main Menu Selection 5 áááááThi≤á selectioε wil∞ prin⌠ Statement≤ anΣ i≤ normall∙á ruε ì áááááa⌠ thσ enΣ oµ eacΦ month« Oε selectinτ thi≤ iteφ yo⌡ wil∞ bσ ì ááááágiveεá thσá opportunit∙ t∩ continuσ o≥ returεá t∩á thσá Maiε ì áááááMenu«á Iµá yo⌡ chosσ t∩ continuσ makσ surσ tha⌠ yo⌡ havσ thσ ì ááááácorrec⌠á stationar∙á iε thσ printer¼á tha⌠á i⌠á i≤á properl∙ ì áááááaligneΣá anΣ tha⌠ thσ printe≥ i≤ On-Linσ a≤ yo⌡ arσ giveε n∩ ì áááááopportunit∙ t∩ makσ adjustments« Thσ Statemen⌠ prin⌠ ruε caε ì ááááátakσáá ßá considerablσá perioΣá oµá timσá anΣá ma∙áá proceeΣ ì áááááunattended«á Pleasσá notσ tha⌠ wheε statement≤ arσá produceΣ ì áááááthσá EnΣ oµ MontΦ Ageinτ i≤ carrieΣ ou⌠á automaticall∙á i.e« ì ááááácurren⌠ balance≤ arσ moveΣ t∩ 3░ days¼ 3░ da∙ balance≤ t∩ 6░ ì áááááday≤á anΣ s∩ on«á Thσ layou⌠ oµ thσ Statemen⌠ i≤ quitσá selµ ì áááááexplanatory. 6. FILE MAINTENANCE - Main Menu Selection 6 áááááThi≤á iteφá allow≤á yo⌡ t∩ adΣá ne≈á customers¼á changσá thσ ì ááááádetail≤ oµ existinτ customers¼ adΣ ne≈ product≤ t∩ thσ stocδ ì ááááálist¼á changσá thσ detail≤ oµ existinτ products¼á revie≈ thσ ì ááááálas⌠ 1╡ entrie≤ iε eacΦ oµ thσ datß basσ file≤ carr∙ ou⌠ thσ ì áááááenΣá oµ montΦ procedure≤ anΣ recove≥ spacσ iµ thσ disk≤á arσ ì ááááábecominτ full. áááááOεá selectinτá Filσ Maintenancσ thσ followinτ men⌡á wil∞á bσ ì ááááádisplayed: .cp 13 è***************************************************************** FILE MAINTENANCE MENU PRESS..............................TO DO 1 TO CHECK LAST FEW ENTRIES 2 END OF MONTH PROCEDURES 3 EDIT MENU 4 RECOVER DISK SPACE 5 CLEAR OUT ALL DATA R RETURN TO MAIN MENU ***************************************************************** 6.1 TO CHECK LAST FEW ENTRIES - File Maintenance Program Item 1 áááááOεá selectinτá thi≤á iteφ thσá followinτá sub-men⌡á wil∞á bσ ì ááááádisplayed: .cp 22 ***************************************************************** THIS PROGRAM WILL LIST THE LAST 15 ENTRIES IN THE NOMINATED DATAFILE PRESS TO VIEW THIS FILE 1 CASH SALE 2 COLLECTED SALE 3 STANDARD ORDER 4 RETURN FOR CREDIT 5 LEDGER 6 PRICELIST 7 NAMELIST R RETURN TO FILE MAINTENANCE MENU ***************************************************************** TO VIEW EARLIER RECORDS ....PRESS CTRL R TO VIEW LATER RECORDS ....PRESS CTRL C TO VIEW FIELDS TO THE RIGHT PRESS CTRL B TO VIEW FIELDS TO THE LEFT PRESS CTRL Z WHEN FINISHED VIEWING, .....PRESS CTRL W WAITING áááááSelectinτá an∙ iteφ froφ thi≤ men⌡ wil∞ sho≈ u≡ thσ las⌠á 1╡ ì áááááentrie≤á iεá tha⌠ datß base«á Iε fact¼á usσ i≤ madσá oµá thσ ì áááááBROWS┼á commanΣ froφ dBAS┼ anΣ yo⌡ ma∙ movσ arounΣ thesσ anΣ ì áááááothe≥ record≤ usinτ thσ Contro∞ key≤ describeΣ iε thσá dBAS┼ ì ááááámanual«á I⌠á i≤ als∩ possiblσ fo≥ yo⌡ t∩ edi⌠ informatioε iε ì áááááthesσ records«á Wσ strongl∙ advisσ agains⌠ doinτ thi≤ a≤á i⌠ ì ááááácoulΣá havσá unpredictablσ result≤ oε thσ integrit∙ oµá you≥ ì áááááaccountinτ system«á Notσ tha⌠ thσ screeε i≤ ablσ t∩á displa∙ ì áááááonl∙ 8░ column≤ anΣ mos⌠ record≤ exceeΣ thi≤ width«á Yo⌡ ma∙ ì áááááexaminσá record≤á whicΦ arσ ofµ thσ screeε t∩ thσá righ⌠á b∙ ì áááááholdinτá dowε thσ Contro∞ Ke∙ anΣ pressinτ thσ ┬ ke∙ a≤ man∙ ì ááááátime≤á a≤ necessary«á Yo⌡ ma∙ returε t∩ thσ lef⌠ b∙á holdinτ ì ááááádowεá thσá Contro∞ ke∙ anΣ pressinτ thσ ┌ ke∙á a≤á ofteεá a≤ ì ááááárequired«á Yo⌡á ma∙á movσ t∩ thσ nex⌠ recorΣ u≡ thσ lis⌠á b∙ ì áááááholdinτá dowε thσ Contro∞ ke∙ anΣ pressinτ thσ ╥ ke∙á whils⌠ ì áááááyo⌡ ma∙ movσ t∩ thσ nex⌠ recorΣ dowε thσ lis⌠ b∙ holdinτ thσ ìèáááááContro∞ ke∙ anΣ pressinτ C«á Yo⌡ ma∙ movσ t∩ thσ nex⌠á fielΣ ì ááááát∩á thσá righ⌠ b∙ holdinτ dowε thσ Contro∞ ke∙ anΣá pressinτ ì áááááthσ ╩ ke∙ o≥ t∩ thσ lef⌠ b∙ holdinτ dowε thσ Contro∞ ke∙ anΣ ì ááááápressinτá thσ ╚ key«á Wheε yo⌡ havσ finisheΣá examininτá thσ ì ááááárecord≤á yo⌡á ma∙á returε t∩ thσ men⌡ b∙á holdinτá dowεá thσ ì áááááContro∞á ke∙ anΣ pressinτ thσ ╫ key«á Yo⌡ ma∙ theε returε t∩ ì áááááthe previous menu by entering an R. 6.▓áá EN─á O╞á MONT╚á PROCEDURES - Filσá Maintenancσáá Prograφ ì Selection 2 áááááThi≤ facilit∙ shoulΣ bσ useΣ a⌠ thσ enΣ oµ thi≤ montΦá afte≥ ì ááááástatement≤á arσá ruεá t∩ clea≥ ou⌠ thσ datßá basσá file≤á iε ì ááááápreparatioεá fo≥ thσ nex⌠ month'≤ entries«á I⌠ perform≤á thσ ì áááááimportan⌠á tasδá oµ transferrinτ al∞ order≤á anΣá backorder≤ ì áááááint∩áá thσá DATARC╚á file«áá Unti∞á back-order≤á havσáá beeε ì ááááátransferreΣ int∩ thi≤ filσ i⌠ i≤ no⌠ possiblσ t∩ modif∙ theφ ì áááááo≥á writσ order≤ froφ them«á Oε selectinτ thi≤ iteφ yo⌡á arσ ì ááááápresented with the following menu .cp 10 ***************************************************************** END OF MONTH PROCEDURES THIS PROGRAM ARCHIVES THE DATA FROM THE MONTH JUST ENDED PRESS TO DO 1 START 2 TO ABORT AND RETURN ***************************************************************** WAITING áááááIµá yo⌡ proceeΣ b∙ selectinτ iteφ ▒ froφ thσ men⌡ ßá warninτ ì ááááámessagσ tha⌠ datß wil∞ bσ destroyeΣ i≤ displayeΣ anΣ yo⌡ arσ ì ááááárequireΣáá t∩á ente≥á ßá securit∙á codσá beforσá proceeding« ì áááááEnterinτá thσ wronτ codσ return≤ yo⌡ t∩ thσá previou≤á menu« ì áááááThσá correc⌠á codσá i≤ thσ curren⌠ systeφ datσá iεá dd/mm/yy ì áááááforma⌠ includinτ thσ "/'só followeΣ b∙ <CR>«á Iµ yo⌡ d∩á no⌠ ì áááááwan⌠á t∩á proceeΣ a⌠ thi≤ poin⌠ simpl∙ pres≤ <CR╛á wheεá yo⌡ ì áááááwill be returned to the File Maintenance Menu. 6.3 EDIT MENU - File Maintenance Program Selection 3 áááááThi≤ i≤ aε extremel∙ importan⌠ iteφ whicΦ i≤ useΣ t∩ adΣ ne≈ ì ááááácustomer≤á anΣá product≤ t∩ thσ datß basσ file≤ o≥á t∩á edi⌠ ì ááááádetail≤ oµ existinτ product≤ o≥ customers« Oε selectinτ thi≤ ì áááááitem the following menu is displayed: .cp 10 è***************************************************************** A PROGRAM TO ALTER DATA BASE FILES PRESS THE KEY REQUIRED TO ENTER THE APPROPRIATE ACTION 1 = TO ADD A NEW RECORD TO A FILE 2 = TO EDIT, OR UPDATE A FILE R = RETURN TO MAIN MENU ***************************************************************** áááááIf item 1 is selected then the following menu is displayed: .cp 14 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ THIS PROGRAM ALLOWS A NEW RECORD TO BE ADDED TO THE FILE KEY..........................MODE 1 TO ADD TO THE PRICELIST 2 TO ADD TO THE NAME LIST R TO RETURN TO THE MAIN MENU CONTROL "W" TO SAVE THE ADDITION, "Q" TO QUIT +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING 6.3.▒á AD─á ┴á NE╫ RECOR─ T╧ ┴ FIL┼ - Alte≥ datßá basσá file≤ ì Selection 1 áááááOε makinτ thi≤ selectioε yo⌡ arσ offereΣ thσ alternativσá oµ ì áááááaddinτ t∩ thσ Pricσ Lis⌠ (thσ lis⌠ oµ products⌐ o≥ addinτ t∩ ì áááááthe Name List (list of customers). 6.3.1.▒ T∩ AdΣ ß Ne≈ Produc⌠ selec⌠ ▒ t∩ adΣ t∩ Pricσ Lis⌠ wheε ì the following screen will be displayed: .cp 11 ***************************************************************** PRODUCT CODE : : PRODUCT DESCRIPTION : : PRODUCT BASE PRICE : 0.00: COST : 0.00: QUANTITY IN STOCK : 0: DATE LAST AMENDED SALES TAX RATE PAYABLE: 0.00: ***************************************************************** ENTER DATA NOW AND PRESS RETURN TO ADD TO PRICELIST ^G TO DELETE CHAR, ^V TO ENTER INSERT MODE áááááYo⌡á ma∙á no≈á iε thσ spacσ provideΣ thσ ne≈á Produc⌠á code╗ ì áááááDescription╗á thσá Produc⌠á Basσ Pricσ whicΦ i≤á thσá lowes⌠ ì áááááleve∞á wholesalσá pricσ anΣ wil∞ bσ useΣ b∙á thσá systeφá t∩ ì ááááácalculatσá thσ retai∞ pricσ (seσ sectioε below)╗á thσ actua∞ ì ááááácos⌠á int∩ store¼á thσ quantit∙ oµ produc⌠ iε stocδ anΣá thσ ìèááááásale≤á ta° ratσ payable«á Thσ "Datσ Las⌠ Ammendedó fielΣá i≤ ì áááááautomaticall∙á maintaineΣ b∙ thσ systeφ anΣ thσ curso≥á doe≤ ì áááááno⌠ sto≡ fo≥ entr∙ int∩ thi≤ field«á Yo⌡ ma∙ movσ thσ curso≥ ì ááááábackward≤á anΣ forward≤ througΦ thσ recorΣ usinτ thσ Upá anΣ ì áááááDowná arro≈ key≤ o≥ withiε ß fielΣ usinτ thσ Lef⌠ anΣá Righ⌠ ì áááááarro≈ keys« Iµ yo⌡ wisΦ t∩ deletσ ß character¼ holΣ dowε thσ ì áááááContro∞ ke∙ anΣ theε pres≤ thσ ╟ key«á T∩ inser⌠ ß characte≥ ì ááááábetweeεá tw∩á other≤á placσ thσ curso≥á beneatΦá thσá seconΣ ì ááááácharacter¼á holΣá dowε thσ Contro∞ ke∙ anΣ pres≤ thσá ╓á ke∙ ì áááááwheεá thσ worΣ INSER╘ wil∞ appea≥ a⌠ thσ to≡ oµ thσá screen« ì áááááYo⌡á arσ no≈ iε thσ Inser⌠ modσ anΣ an∙ character≤ yo⌡á typσ ì áááááwil∞ bσ inserteΣ beforσ thσ characte≥ unde≥ whicΦ thσ curso≥ ì ááááái≤ located«á Yo⌡ ma∙ leavσ Inser⌠ modσ b∙ typinτ Contro∞ ╓ ß ì áááááseconΣ time«á Wheε thσ informatioε i≤ entereΣ satisfactoril∙ ì ááááámovσá t∩á thσá las⌠á fielΣ oε thσá screeεá (Sale≤á Ta°á Ratσ ì áááááPayable⌐ anΣ pres≤ thσ Ente≥ key«á Yo⌡ wil∞ no≈ bσ giveε thσ ì áááááoptioεá t∩ adΣ anothe≥ recorΣ t∩ thi≤ filσ b∙ pressinτá <CR╛ ì áááááo≥á t∩ re-inde° thσ filσ anΣ Exi⌠ b∙ usinτ thσ ┼á key«á Wheε ì áááááyo⌡ havσ finisheΣ addinτ ne≈ record≤ selec⌠ thσ ┼ optioεá a⌠ ì áááááwhicΦ poin⌠ thσ disδ drive≤ wil∞ operatσ fo≥ severa∞ second≤ ì ááááádependinτá upoε thσ sizσ oµ thσ datß basσ anΣ thσ numbe≥á oµ ì ááááárecord≤á yo⌡á havσ addeΣ anΣ theε returε yo⌡ t∩á thσá "Alte≥ ì áááááData Base Files" menu. 6.3.1.▓á T∩á AdΣ ß Ne≈ Accoun⌠ selec⌠ iteφ ▓ oε thi≤ men⌡á wheε ì áááááthe following input screen will be displayed. .cp 18 ***************************************************************** NAME OF ACCOUNT ALPHA FIRST: : ACCOUNT NUMBER : : STREET : : CITY POSTCODE : : CONTACT : : DATE LAST AMENDED DISCOUNT ALLOWED ON TRANSACTIONS : 0: SALES TAX NUMBER IF APPLICABLE : : ARE THE GOODS TO BE PURCHASED FOR RESALE T=TRUE:F: ***************************************************************** INSERT NAME OF ALTERNATIVE DELIVERY POINT : : INSERT DELIVERY ADDRESS FROM ABOVE : : CITY POST CODE : : ^╟áT╧áDELET┼áCHARá^╓áT╧áENTE╥áINSER╘áMOD┼á LIS╘ : ***************************************************************** áááááEnte≥ thσ requireΣ datß int∩ eacΦ fielΣ a≤ describeΣá above« ì áááááWheεá enterinτá thσá Accoun⌠á Namσá ensurσá tha⌠á thσá firs⌠ ì ááááácharacte≥ iε thσ namσ i≤ ß letter«á I⌠ mus⌠ no⌠ bσ ß number« ì áááááThσ Accoun⌠ Numbe≥ ma∙ includσ botΦ letter≤ anΣ numbers¼á i⌠ ì ááááái≤á useΣ internall∙ b∙ thσ systeφ no⌠ b∙ thσá operator«á Thσ ì áááááCasΦá Sale≤ Accoun⌠ mus⌠ havσ aε Accoun⌠ Numbe≥ oµ "C/Só anΣ ì áááááaccoun⌠ namσ startinτ witΦ thσ worΣ CASH«á Again¼á thσ "Datσ ì áááááLas⌠ Ammendedó fielΣ i≤ maintaineΣ b∙ thσ systeφ anΣ wil∞ bσ ì ááááápasseΣá ove≥á b∙á thσá cursor«áá Thσá "Discoun⌠á AlloweΣá oε ìèáááááTransactionsóá fielΣ represent≤ thσ percentagσ discoun⌠á ofµ ì áááááretai∞ whicΦ thσ custome≥ woulΣ normall∙ receive« Onl∙ wholσ ì ááááánumber≤á ma∙á bσ entereΣ iε thi≤á field«á Notσá thσá maximum ì ááááádiscoun⌠á alloweΣá woulΣ bσ 50Ñ a⌠ whicΦ timσá thσá custome≥ ì áááááwoulΣá bσá payinτ thσ basσ wholesalσ price«á Iεá mos⌠á case≤ ì ááááádiscount≤á wil∞á rangσ froφ 3░ t∩ 45%«á Wheε printinτá Pricσ ì áááááList≤á (seσ sectioε 11.8.3«á below⌐ thσá systeφá categorise≤ ì ááááácustomers discounts in the following manner: Wholesale 45% - 50% Discount Trade 30% - 44% Discount Retail <29% Discount áááááIµá thσ custome≥ i≤ ablσ t∩ claiφ sale≤ ta° exemptioε eithe≥ ì áááááb∙á quotinτá ßá sale≤ ta° numbe≥ o≥ b∙á virtuσá oµá beinτá ß ì áááááGovernmen⌠á Departmen⌠á theε aε entr∙ mus⌠ bσá madσá iεá thσ ì ááááá"Sale≤á Ta° Numberó field«á Unles≤ therσ i≤ aε entr∙ iε thi≤ ì áááááfielΣ thσ custome≥ wil∞ automaticall∙ bσ chargeΣ sale≤á tax« ì áááááThi≤ fielΣ MUS╘ bσ lef⌠ blanδ iµ sale≤ ta° i≤ t∩ bσ charged« ì áááááIµá thσá custome≥ i≤ ß Governmen⌠ Departmen⌠ anΣ yo⌡ d∩á no⌠ ì áááááhavσá thσ numbe≥ oµ thσ sectioε iε thσ ac⌠ o≥ ßá certificatσ ì ááááánumbe≥á theε ente≥ thσ worΣ exemp⌠ iε thi≤ field«á Thσá las⌠ ì áááááfielΣá iε thσ to≡ sectioε oµ thσ Entr∙ screeε i≤á ßá Logica∞ ì áááááfielΣá useΣ t∩ indicatσ whethe≥ thi≤ custome≥ i≤ aε enΣ use≥ ì áááááo≥á iµá thσá good≤ arσ beinτá purchaseΣá fo≥á re-sale«á Thi≤ ì áááááaffect≤ thσ wholesalσ pricσ oε whicΦ sale≤ tax i≤ calculateΣ ì ááááá- see section number on sales tax below. áááááIε thσ lowe≥ sectioε oµ thσ entr∙ screeε yo⌡ havσ thσ optioε ì ááááát∩á inser⌠ thσ namσ anΣ addres≤ oµ aεá alternativσá deliver∙ ì ááááápoin⌠ t∩ whicΦ thσ good≤ wil∞ bσ sent«á Thi≤ woulΣ bσ usefu∞ ì áááááfo≥á ßá compan∙á whosσ heaΣ officσ anΣá account≤á brancΦá i≤ ì áááááseparate from the warehouse. áááááThσá curso≥ ma∙ bσ moveΣ froφ fielΣ t∩ fielΣ anΣá insertion≤ ì áááááanΣá deletion≤á madσ a≤ describeΣ fo≥ addinτ aε iteφ t∩á thσ ì ááááápricσá list«á Wheε yo⌡ havσ correctl∙ entereΣ al∞á thσá datß ì ááááárequireΣá movσ thσ curso≥ t∩ thσ las⌠ fielΣ anΣ pres≤á <CR>« ì áááááYo⌡ wil∞ theε bσ offereΣ thσ optioε oµ addinτ anothe≥ recorΣ ì ááááát∩á thσ filσ b∙ pressinτ <CR>«á Wheε yo⌡ havσ addeΣ al∞á thσ ì ááááárecord≤á requireΣ pres≤ ┼ a⌠ tha⌠ poin⌠ t∩ re-inde° thσ filσ ì áááááand to return you to the "Alter Data Base Files" Menu. 6.2.3«á T╧á EDI╘á O╥á UPDAT┼ ┴ FIL┼ - Alte≥á Datßá Basσá File≤ ì Selection 2 áááááThσ seconΣ optioε iε thi≤ Men⌡ i≤ t∩ edi⌠ o≥ updatσ ßá file« ì áááááOn selecting this option the following menu is displayed. .cp 19 è+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ THIS PROGRAM ALLOWS FOR THE EDITING OF DATA IN EXISTING FILES PRESS THE KEY FOR THE REQUIRED MODE KEY..................MODE 1 TO EDIT THE PRICELIST 2 TO EDIT THE NAME LIST 3 TO EDIT THE LEDGER 4 TO EDIT THE DATA FILE R TO RETURN TO THE MAIN MENU +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 6.3.2.▒ T∩ Edi⌠ thσ Pricσ Lis⌠ selec⌠ iteφ ▒ froφ thσ men⌡ wheε ì áááááyo⌡á wil∞á bσ askeΣ t∩ ente≥ thσ Produc⌠ Codσ exactl∙ a≤á iε ì áááááthσ Pricσ List«á Ente≥ thσ requireΣ codσ anΣ pres≤ <CR╛ wheε ì áááááthσ samσ entr∙ screeε a≤ presenteΣ fo≥ addinτ aε iteφ t∩ thσ ì áááááPricσ Lis⌠ i≤ displayed«á Thi≤ timσ thσ datß relatinτ t∩ thσ ì áááááProduc⌠ Codσ yo⌡ havσ selecteΣ wil∞ als∩ bσ displayeΣ iε thσ ì ááááárelevan⌠ fields« Yo⌡ ma∙ no≈ edi⌠ thi≤ informatioε usinτ thσ ì áááááarro≈á key≤ t∩ movσ arounΣ thσ screen¼á Contro∞ ╟ t∩á deletσ ì ááááácharacter≤ anΣ Contro∞ ╓ t∩ inser⌠ characters« Wheε yo⌡ havσ ì ááááácompleteΣ editinτ movσ t∩ thσ las⌠ fielΣ anΣ pres≤ <CR>« Yo⌡ ì áááááwil∞á bσá offereΣ thσ optioε oµ returninτ t∩á thi≤á previou≤ ì ááááámen⌡á anΣá editinτá anothe≥ recorΣ b∙ pressinτá <CR╛á o≥á oµ ì áááááre-indexinτ thσ filσ b∙ enterinτ E«á I⌠ i≤ onl∙ necessar∙ t∩ ì áááááchosσá thσá ┼á optioε wheε yo⌡á havσá finisheΣá editinτá al∞ ì ááááárecords¼ iµ yo⌡ havσ changeΣ ß Produc⌠ Code« Iµ yo⌡ re-inde° ì áááááthσá record≤á thσá disk≤ wil∞ operatσ fo≥á severa∞á seconds¼ ì ááááádependinτ oε thσ sizσ oµ datß base¼á theε thσ EDI╘ men⌡ wil∞ ì ááááábe displayed again. 6.3.2.2«á T∩á Edi⌠ Custome≥ details,selec⌠ iteφ ▓ Edi⌠á Namelis⌠ ì áááááwheεá yo⌡á wil∞á bσá askeΣ t∩ ente≥ thσ firs⌠á par⌠á oµá thσ ì áááááCustomer'≤á name«áá Ente≥á enougΦá character≤á t∩áá uniquel∙ ì áááááidentif∙áá thσá customer«áá Thσá customer≤á recorΣá i≤á theε ì ááááádisplayed for yo⌡ t∩ edi⌠ a≤ describeΣ above«áWheε yo⌡á havσ ì áááááfinisheΣ editinτ thσ informatioε movσ thσ curso≥ t∩ thσ las⌠ ì áááááfielΣ anΣ pres≤ <CR>« Alternatively¼ yo⌡ ma∙ ente≥ Contro∞ ╫ ì áááááwitΦá thσá curso≥ iε an∙ fielΣ positioε t∩á finisΦá editing« ì áááááYo⌡á wil∞á theεá bσ offereΣ thσ optioε oµ returninτá t∩á thσ ì ááááápreviou≤ men⌡ anΣ editinτ anothe≥ recorΣ b∙ pressinτ <CR╛ o≥ ì áááááoµ re-indexinτ thσ filσ b∙ enterinτ E«á Re-indexinτ i≤á onl∙ ì ááááárequireΣá iµá thσ Accoun⌠ Numbe≥ o≥ thσ Customer'≤ namσá arσ ì áááááaltered«á Wheε yo⌡ havσ finisheΣ editinτ al∞ records¼ returε ì ááááát∩ thσ previou≤ men⌡ or¼á iµ necessary¼á selec⌠ thσ ┼ optioε ì ááááát∩á reinde°á thσ file«á Thσ disk≤ wil∞ operatσá fo≥á severa∞ ì áááááseconds¼á dependinτá oε thσ sizσ oµ thσ datß basσá theεá thσ ìèáááááEDIT menu will be displayed again. áááááI⌠á i≤ als∩ possiblσ froφ thi≤ men⌡ t∩ edi⌠ thσ ledge≥á filσ ì áááááwhicΦá contain≤á detail≤á oµ eacΦ invoicσ anΣá thσá DATAFIL┼ ì áááááwhicΦá contain≤ transactioε details«á I⌠ i≤ no⌠á recommendeΣ ì ááááátha⌠ yo⌡ usσ thesσ facilitie≤ however¼ a≤ yo⌡ ma∙ compromisσ ì áááááthe integrity of the accounting system. 6.4 RECOVER DISK SPACE áááááThi≤á facilit∙ i≤ provideΣ t∩ enablσ yo⌡ t∩ reduce thσ sizσ ì áááááoµá datß file≤ whicΦ woulΣ otherwisσ builΣá u≡á indefinitel∙ ì áááááunti∞á thσ flopp∙ disδ (o≥ eveε ß harΣ disk!⌐ i≤á full«á Thσ ì áááááfrequenc∙á witΦá whicΦ yo⌡ wil∞ neeΣ t∩ usσ i⌠ depend≤á upoε ì áááááthσ capacit∙ oµ you≥ system anΣ thσ numbe≥ oµá transactions« ì áááááChecδá thσ availablσ spacσ oε you≥ datß disδ ever∙ tw∩ week≤ ì áááááo≥á s∩á usinτá thσ utilitie≤ provideΣá witΦá you≥á operatinτ ì ááááásystem«á Wheεá thσá disδ ha≤ onl∙ 1░ - 15Ñ oµá it≤á capacit∙ ì áááááleft¼á i⌠á woulΣá bσ wisσ t∩ usσ thi≤á function«á Sincσá al∞ ì áááááactivσá datß i≤ retained¼á Yo⌡ ma∙ ruε i⌠ a⌠ an∙á time«á Thσ ì áááááonl∙ disadvantagσ i≤ tha⌠ pas⌠ sale≤ histor∙ i≤ los⌠ s∩ tha⌠ ì ááááái⌠á coulΣá bσ wortΦ printinτ thσá Stocδá oεá Order/Backorde≥ ì áááááreport before running it (see section 11.8.2). áááááOn selecting this function, the following menu is displayed: .cp 10 ***************************************************************** RECOVER PROGRAM .. THIS PROGRAM SAVES DISK SPACE PRESS TO DO 1 START R TO ABORT AND RETURN ***************************************************************** WAITING áááááIµá yo⌡á selec⌠ iteφ ▒ t∩ start,yo⌡ wil∞ bσ warneΣ tha⌠á thσ ì ááááádatßá i≤á destroyeΣá anΣ ßá "codeóá wil∞á bσá requested«á A≤ ì áááááelsewherσá iεá thσ system¼á thi≤ codσ i≤ thσ curren⌠á systeφ ì ááááádatσ iε dd/mm/y∙ format¼á includinτ thσ "/'s"« Wheε yo⌡ havσ ì áááááentereΣá thσ date¼á pres≤ <CR╛ thσ disδ drive≤ wil∞á operatσ ì áááááfo≥á ß minutσ o≥ so¼á dependinτ oε thσ amoun⌠ oµ datßá beinτ ì ááááátransferreΣ theε thσ Filσ Maintenancσ Men⌡ wil∞ bσ displayeΣ ì áááááagain. 7. CREDITS - Main Menu Selection 7 áááááThi≤á men⌡á selectioεá i≤ useΣ fo≥á enterinτá payment≤á froφ ì ááááácustomer≤ o≥ acceptinτ returneΣ good≤ fo≥ credit«á Oε makinτ ì áááááthis selection, the following menu is displayed: .cp9 è+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ MENU FOR CREDITS AFFECTING SALES 1 TO ENTER RECEIPTS 2 TO ENTER RETURNS FOR CREDIT R TO RETURN +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING 7.1 PAYMENTS RECEIVED áááááT∩ ente≥ ß paymen⌠ (RECEIPT⌐ int∩ thσ system¼á choosσ iteφ ▒ ì áááááon this menu when the following screen will be displayed: .cp7 ----------------------------------------------------------------- RECEIPT ENTRY PROGRAM RECEIPT NUMBER: 0: RECEIVED FROM: : (0 WILL EXIT) AMOUNT : 0.00: ----------------------------------------------------------------- áááááThσ nex⌠ availablσ receip⌠ numbe≥ i≤ displayed«á Unles≤á yo⌡ ì áááááwisΦá t∩á changσá t∩ ß ne≈ sequencσ o≥á jum≡á somσá numbers¼ ì áááááaccept this number by pressing <CR>. áááááYo⌡á wil∞á theεá bσá askeΣá "ReceiveΣá From"«á Ente≥á enougΦ ì ááááácharactersá oµá thσ namσ t∩ identif∙ thσ custome≥ froφá whoφ ì áááááthσ paymen⌠ ha≤ beeε receiveΣ anΣ pres≤ <CR>« Next¼ yo⌡ wil∞ ì ááááábe asked for the amount of the receipt. áááááEnte≥á thi≤ figurσ anΣ pres≤ <CR╛ wheε thσ customer≤á name,¼ ì áááááaccoun⌠ number¼á las⌠ statemen⌠ balancσ anΣ 30¼á 60¼ anΣ 90½ ì áááááday≤á outstandings wil∞ bσ displayed, together witΦáthσá ne≈ ì ááááábalancσ takinτ int∩ accoun⌠ thσ paymen⌠ beinτ processed« Yo⌡ ì áááááwil∞ bσ askeΣ iµ thi≤ i≤ thσ correc⌠ customer.Iµ not¼á ente≥ ì ááááá╬á wheε thσ curso≥ wil∞ returε t∩ thσ receip⌠ numbe≥á field¼ ì áááááallowinτá yo⌡ t∩ re-ente≥ al∞ details«á Iµ i⌠ i≤ thσ correc⌠ ì ááááácustomer¼á pres≤ <CR>« Thσ paymen⌠ wil∞ bσ accepteΣ int∩ thσ ì ááááásystem¼á thσ receip⌠ numbe≥ wil∞ bσ incrementeΣ b∙ ▒ anΣ thσ ì áááááorigina∞ entr∙ screeε displayeΣ read∙ fo≥ anothe≥ receip⌠ t∩ ì ááááábe entered. áááááWheεá al∞á receipt≤ havσ beeεá entered¼á leavσá thσá receip⌠ ì áááááamoun⌠ a⌠ Zer∩ (0)¼á pres≤ <CR╛ threσ time≤ anΣ thσ "Credit≤ ì áááááAffecting Sales" menu will be displayed again. 7.2 GOODS RETURNED FOR CREDIT áááááT∩á credi⌠ ß custome≥ fo≥ returneΣ goods¼á selec⌠ iteφ ▓á oε ì áááááthi≤á menu«á Yo⌡á wil∞á theε bσ askeΣ fo≥ thσá namσá oµá thσ ì ááááácustomer≤á t∩á credit«á ente≥á a≤á man∙á character≤á a≤á arσ ì ááááárequireΣá t∩ uniquel∙ identif∙ thσ customer≤ anΣ pres≤ <CR>« ì ááááá┴á customer'≤á namσ anΣ accoun⌠ numbe≥ wil∞ bσ displayeΣá a⌠ ìèáááááthσá bottoφ oµ thσ screeε anΣ yo⌡ wil∞ bσ askeΣ iµá thi≤á i≤ ì áááááthσ correc⌠ customer« Iµ not¼ typσ ╬ wheε thσ curso≥ wil∞ bσ ì áááááreturneΣá t∩ thσ Customer'≤ Namσ fielΣ anΣ yo⌡ ma∙á re-ente≥ ì áááááthσá namσ correctly«á Iµ i⌠ i≤ correct¼á pres≤ <CR╛ wheε thσ ì áááááfollowinτ screeε wil∞ bσ displayed: .cp 7 ----------------------------------------------------------------- NAME :P D S PTY LTD : ACCOUNT NUMBER :PDS : WHAT IS THE REASON FOR THE RETURN: : ----------------------------------------------------------------- áááááFirst¼á ente≥ thσ actua∞ amoun⌠ t∩ bσ credited«á Thi≤ i≤ thσ ì áááááfigurσá whicΦá wil∞á affec⌠ thσ balancσ owinτá oεá thσá nex⌠ ì ááááástatement«á Next¼á ente≥ thσ amoun⌠ oµ thi≤ credi⌠ whicΦ wa≤ ì ááááásale≤ taxable«á Yo⌡ ma∙ neeΣ t∩ makσ somσ calculation≤á froφ ì áááááthσá origina∞ invoicσ t∩ obtaiε thσ correc⌠ figure≤ fo≥ thi≤ ì áááááanΣ thσ nex⌠ field« hσ figurσ yo⌡ ente≥ herσ wil∞ affec⌠ thσ ì ááááátota∞ sale≤ oµ taxablσ good≤ showε oε you≥ monthl∙ Sale≤ Ta° ì áááááreturn« Next¼ ente≥ thσ amoun⌠ oµ Sale≤ Ta° includeΣ iε thi≤ ì ááááácredit«á Thi≤á wil∞á credi⌠á thσ Sale≤ Ta° yo⌡á owσá t∩á thσ ì áááááTaxatioε Department« Finally¼ thσ nex⌠ availablσ credi⌠ notσ ì ááááánumbe≥ i≤ shown«á Unles≤ yo⌡ wisΦ t∩ changσ thσ credi⌠á notσ ì ááááásequencσ o≥ jum≡ somσ number≤ accep⌠ thi≤ numbe≥ b∙ pressinτ ì ááááá<CR>«á Thσá credi⌠á wil∞ theε bσ recordeΣ iε thσ Ledge≥á anΣ ì áááááfiles«á Thesσ credit≤ wil∞ appea≥ oε thσ nex⌠ statemen⌠á bu⌠ ì ááááán∩á credi⌠á notσá i≤ printed«á Yo⌡ wil∞ theεá bσá giveεá thσ ì áááááopportunit∙á t∩á ente≥á thσá namσ oµá anothe≥á custome≥á fo≥ ì ááááácredit«á Wheεá yo⌡ havσ finisheΣ creditinτá returneΣá goods¼ ì áááááente≥á Zer∩á (0⌐á int∩ thσ customer'≤ namσá fielΣá wheεá thσ ì áááááCredit≤á Affectinτá Sale≤ men⌡ wil∞ bσ displayeΣ oncσá more« ì áááááNotσá tha⌠ returneΣ good≤ arσ no⌠ automaticall∙ placeΣá bacδ ì áááááint∩á stock«á Iµ yo⌡ wisΦ t∩ d∩ thi≤ yo⌡ mus⌠ usσ Maiεá Men⌡ ì áááááitem A - Enter Stock Received. 8. GENERAL LEDGER - Main Menu Selection 8 áááááT∩á utilisσ thσ Genera∞ Ledger¼á selec⌠ iteφ ╕ froφ thσ Maiε ì áááááMen⌡á wheεá thσá followinτá Genera∞á Ledge≥á Men⌡á wil∞áá bσ ì ááááádisplayed. .cp10 ************************ GENERAL LEDGER ************************* PRESS TO DO 1 ENTER DEBITS FROM BUTTS & BANK FEES 2 CHECK-OFF PRESENTED CHEQUES 3 PRINT GENERAL LEDGER REPORTS R RETURN TO MAIN MENU ***************************************************************** WAITING è8.1 ENTER DEBITS - General Ledger Menu Selection 1 áááááT∩á ente≥ debit≤ froφ thσ chequσ stub≤ o≥ fo≥ banδá charges¼ ì áááááselec⌠á iteφ ▒ froφ thi≤ men⌡ wheε thσ followinτ screeε wil∞ ì ááááábe displayed. .cp20 CHEQUE ENTRY, 10/12/84 DAT┼áO╞áCHEQUE║á »á » :CHEQU┼ NUMBER(SE╘ T╧á99╣áFO╥áBAN╦ CHARGES) CHEQUE PAID TO: : REASON FOR CHEQUE: : CATEGORY OF CHEQUE: : AMOUNT OF CHEQUE (ZERO TO EXIT) : 0.00: IF BANK CHARGES OR PAYMENT DIRECT FROM ACCOUNT INSERT T:F: ***************************************************************** CATEGORY NUMBER CATEGORY NUMBER CATEGORY NUMBER ADVERTISING 5010 BANK CHARGES 5070 DONATIONS 5630 ENTERTAIN 5830 INSURANCE 6280 LEGAL EXP 6600 LIGHT & POWER 6640 PETTYCASH EXP 7290 POSTAGE 7320 PRINT & STAT 7360 RATES & TAXES 7500 REGISTRATION 7510 RENT 7590 REPAIRS &MAINT 7630 REPAIR CAR 7700 REPLACEMENTS 7750 SALARIES & WAGES 8250 SUBSCRIPTION 8560 SUPERANNUATION 8600 TELECOM 8680 SALES TAX 700 FREIGHT 1600 STOCK 2000 MISCELLANEOUS * CAPITAL ITEM 62100 LEASE PAYMENTS LEASE LOAN REPAYMENT REP TOOLS 7770 PACKAGING 9040 ***************************************************************** áááááThσá accoun⌠á categorie≤á anΣá number≤ showεá iεá thσá lowe≥ ì áááááportioε oµ thσ screeε follo≈ onσ oµ thσ standarΣ accountant≤ ì áááááschedule≤ fo≥ Expenditure«á Iµ thesσ arσ unsuitablσ the∙ ma∙ ì ááááábσ altereΣ b∙ editinτ thσ "GENLEDó commanΣ file«á Thi≤ i≤ oε ì ááááádisδ ┴ anΣ calleΣ GENLED.CM─ oε ╕ bi⌠ systems« Usσ dBASEII'≤ ì áááááMODIF┘ COMMAN─ facilit∙ o≥ preferabl∙ ß worΣ processo≥á sucΦ ì áááááa≤á WORDSTA╥á iε non-documen⌠ mode¼á t∩ modif∙á thσá accoun⌠ ì ááááácategorie≤áá anΣá numbers«áá Iεá an∙á event¼áá therσá i≤á n∩ ì ááááárestrictioεá oε thσ Accoun⌠ code≤ actuall∙ accepteΣá b∙á thσ ì ááááásystem«á An∙ ╡ character≤ ma∙ bσ used¼ irrespectivσ oµ thosσ ì áááááshown on the screen. áááááFirs⌠á ente≥ thσ datσ oµ thσ cheque¼á theε thσ chequσ numbe≥ ì áááááwhicΦá caε bσ u≡ t∩ si° digit≤ long«á Iµ yo⌡ arσ enterinτá ß ì ááááábanδ chequσ o≥ standinτ paymen⌠ fo≥ whicΦ n∩ chequσ ha≤ beeε ì áááááraised¼á ente≥ 99╣ a≤ chequσ number« Iε thi≤ case¼ makσ surσ ì áááááyo⌡ als∩ ente≥ ß ╘ int∩ thσ las⌠ fielΣ oε thσ screen«á Next¼ ì áááááente≥á thσá namσ oµ thσ persoε t∩ whoφ thσ chequσá wa≤á paiΣ ì ááááátheε thσ reason¼á e.g«á Rent¼ Rate≤ ª Taxe≤ etc« Next¼ ente≥ ì áááááthσá categor∙á oµá thσ cheque«á Thi≤ i≤ thσá numbe≥á oµá thσ ì áááááGenera∞á Ledge≥ Accoun⌠ t∩ whicΦ thσ chequσ wil∞á bσá posteΣ ì áááááanΣá ma∙ bσ selecteΣ froφ thosσ account≤ showε oε thσá lowe≥ ì ááááápar⌠ oµ thσ screeε (seσ discussioε above)«á then¼á ente≥ thσ ì áááááamoun⌠ oµ thσ cheque«á Finally¼ typσ ß ╘ int∩ thσ las⌠ fielΣ ì áááááiµ thi≤ entr∙ i≤ fo≥ ß banδ chargσ o≥ ß paymen⌠ direc⌠ froφ ì áááááthσá account«á Iµá no⌠ pres≤ <CR>«á Thσ transactioε wil∞á bσ ì ááááárecordeΣá anΣ thσ screeε redisplayeΣ s∩ tha⌠ yo⌡á ma∙á ente≥ ì áááááthσ cheque«á Thσ datσ fielΣ wil∞ remaiε a≤ beforσ whils⌠ thσ ìèáááááchequσá numbe≥á wil∞á bσá incrementeΣ b∙á 1«á Iµá thesσá arσ ì ááááásatisfactory simply press <CR> twice to accept them. áááááWheε al∞ cheques¼ banδ charge≤ etπ havσ beeε recorded¼ ente≥ ì áááááß Zer∩ int∩ thσ chequσ numbe≥ fielΣ anΣ pres≤ <CR╛ fo≥á eacΦ ì áááááfield when the General Ledger Menu will be displayed again. 8.▓ CHECK-OF╞ PRESENTE─ CHEQUE╙ - Genera∞ Ledge≥ Men⌡ Selectioε 2 áááááThi≤á selectioεá allow≤ yo⌡ t∩ marδ cheque≤ wheεá the∙á havσ ì ááááábeeεá presenteΣá t∩á thσ banδ fo≥ paymen⌠ t∩ assis⌠á yo⌡á iε ì áááááreconcilinτ banδ statements«á oε makinτ thi≤ selection¼á yo⌡ ì áááááwil∞ bσ askeΣ t∩ ente≥ thσ chequσ numbe≥ t∩ check-off« afte≥ ì áááááenterinτ thσ chequσ number¼á pres≤ <CR╛ wheε thσ detail≤á oµ ì ááááátha⌠á chequσá wil∞ bσ displayeΣ witΦ aε instructioε t∩á "Se⌠ ì áááááFlaτá t∩ Trueó iµ chequσ ha≤ beeε presented«á Iµ thσá chequσ ì áááááha≤ no⌠ beeε presenteΣ fo≥ payment¼ pres≤ <CR╛ wheε yo⌡ wil∞ ì ááááábσá giveεá thσ opportunit∙ t∩ ente≥ thσá numbe≥á oµá anothe≥ ì ááááácheque«á Iµ i⌠ ha≤ typσ thσ lette≥ T« Yo⌡ wil∞ theε bσ askeΣ ì ááááát∩ ente≥ thσ nex⌠ chequσ number« Iµ yo⌡ ente≥ ß numbe≥ whicΦ ì ááááácanno⌠á bσ founΣ thσ messagσ "Chequσ no⌠ founΣ probabl∙á no⌠ ì áááááentereΣá ye⌠á tr∙á Again¼á pres≤ an∙ keyóá WAITIN╟á wil∞á bσ ì ááááádisplayed« Pres≤ an∙ ke∙ wheε yo⌡ wil∞ oncσ agaiε bσ ablσ t∩ ì áááááente≥á ß chequσ number«á Wheε yo⌡ havσ finisheΣ enterinτ al∞ ì ááááácheques¼ simpl∙ typσ <CR╛ insteaΣ oµ ß chequσ numbe≥ anΣ thσ ì áááááGeneral Ledger Menu will be redisplayed. 8.3 GENERAL LEDGER REPORTS - General Ledger Menu Selection 3 ááááá┴á se⌠ oµ report≤ i≤ provideΣ t∩ sho≈ thσ expenditurσá unde≥ ì áááááeacΦáá Genera∞áá Ledge≥á Classificationá als∩á ßáá lis⌠áá oµ ì áááááunpresenteΣá cheques«á Oεá selectinτ thi≤ iteφ yo⌡á wil∞á bσ ì áááááaskeΣ t∩ ente≥ ╞ fo≥ ß ful∞ report¼ ═ fo≥ ß monthl∙ repor⌠ ╙ ì áááááfor a summary of the full period report. áááááBeforσá proceeding¼á makσ surσ tha⌠ thσ printe≥ i≤á switcheΣ ì áááááon, is on-line and has plain stationery set up correctly. ááááá┴á ful∞ repor⌠ lists¼á iε Expensσ Typσá Order¼á eacΦá chequσ ì áááááentereΣá togethe≥ witΦ ß suΓ tota∞ fo≥ eacΦ Expensσ typσ anΣ ì áááááßá granΣ total«á Iε addition¼á ß seconΣ repor⌠á i≤á produceΣ ì ááááálisting the unpresented cheques and their total. ááááá┴á Monthl∙ Repor⌠ i≤ identica∞ t∩ thσ ful∞ repor⌠ bu⌠á list≤ ì áááááonl∙ thosσ cheque≤ dateΣ iε thσ relevan⌠ month«á Oε enterinτ ì ááááá"Móá yo⌡á wil∞á bσ askeΣ t∩ ente≥ thσ montΦá fo≥á whicΦá thσ ì ááááárepor⌠ i≤ requireΣ a≤ ß digi⌠ betweeε ▒ anΣ 12«á Oε enterinτ ì áááááthe appropriate figure, the report will be printed. áááááThσ Summar∙ Ful∞ PerioΣ print≤ thσ tota∞ expenditurσ iε eacΦ ì áááááExpense type without any cheque details. 9. BACKORDER MAINTENANCE - Main Menu Selection 9 áááááThi≤á men⌡á selectioεá enable≤ bacδ order≤ t∩ bσá listeΣá o≥ ìèááááádisplayed¼á cancelleΣ anΣ ne≈ order≤ t∩ bσ writteε fo≥á bacδ ì áááááorders«á Oεá selectinτá thi≤á iteφá thσá followinτá men⌡á i≤ ì ááááádisplayed. .cp13 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ BACK ORDER MAINTENANCE MENU 10/12/84 PRESS THE KEY REQUIRED TO ENTER THE DESIRED MODE KEY.............................MODE 1 MENU FOR DISPLAY OF BACK ORDERS ▓áá CANCE╠áAN┘áBAC╦áORDER╙áSHIPPE─áO╥áNO╘ REQUIRED 3 WRITE ORDERS FROM THE BACK ORDERS R RETURN TO THE MAIN MENU +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING 9.1 MENU FOR DISPLAY OF BACKORDERS MENU - Backorder Menu Selection 1 áááááThis item displays the following menu. .cp15 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ MENU TO DISPLAY BACKORDERS 10/12/85 PRESS THE KEY REQUIRED TO ENTER THE DESIRED MODE KEY........................MODE 1 TO DISPLAY BACK ORDERS FOR A CUSTOMER 2 TO DISPLAY BACK ORDERS FOR A PRODUCT 3 TO DISPLAY BACK ORDERS FOR A BRAND 4 TO DISPLAY ALL BACK ORDERS R TO RETURN TO THE MAIN BACKORDER MENU +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING 9.1.1 DISPLAY BACKORDERS BY CUSTOMER - Menu Selection 1 áááááThi≤á selectioεá wil∞á displa∙ o≥á prin⌠á backorder≤á fo≥á ß ì áááááparticula≥ customer«á Thσ operato≥ i≤ firs⌠ askeΣ iµ "outpu⌠ ì ááááái≤á t∩ printe≥ o≥ screen"«á Ente≥ ┘ anΣ pres≤ <CR╛ t∩á prin⌠ ì áááááthσá repor⌠á o≥ simpl∙ pres≤ <CR╛ iµ screeε displa∙ onl∙á i≤ ì ááááárequired. áááááThe next question is ááááá"Thi≤ montΦ o≥ (P)revious¼á <CR╛ fo≥ thi≤ month« Ente≥ ╨ anΣ ì ááááápres≤á <CR╛á iµ yo⌡ wisΦ t∩ seσ backorder≤ froφá an∙á month≤ ì áááááprio≥ t∩ thσ curren⌠ month« Iµ yo⌡ requirσ thσ curren⌠ montΦ ì ááááásimply press <CR>. áááááYo⌡ wil∞ theε bσ askeΣ fo≥ thσ firs⌠ par⌠ oµ thσ namσ oµ thσ ìèááááácustome≥á t∩á whoφá thσá backorder≤á apply«áá Ente≥áá enougΦ ì ááááácharacter≤á froφ thσ customer'≤ namσ t∩ uniquel∙ identif∙ i⌠ ì áááááanΣ pres≤ <CR>«á Thσ custome≥ whosσ namσ mos⌠ nearl∙ matche≤ ì áááááthσ character≤ yo⌡ havσ entereΣ i≤ displayed« Iµ thi≤ i≤ thσ ì ááááácorrec⌠ custome≥ pres≤ <CR>«á Iµ not¼á pres≤ ╬ wheε yo⌡ wil∞ ì ááááábσá giveε thσ opportunit∙ t∩ ente≥ thσá namσá again«á Havinτ ì áááááselecteΣ thσ correc⌠ customer¼ ß lis⌠ oµ thσ curren⌠ month'≤ ì áááááback-order≤ wil∞ bσ displayeΣ oε thσ screeε o≥ printed«á Fo≥ ì áááááeacΦá iteφ oε backorde≥ thσ Produc⌠ Code¼á iteφ description¼ ì áááááquantit∙ bacδ ordered¼á datσ ordereΣ anΣ an∙ comment≤ placeΣ ì áááááoε thσ orde≥ arσ displayed« Wheε yo⌡ havσ finisheΣ printing¼ ì ááááápressinτá an∙á ke∙á wil∞ returε thσ systeφá t∩á thσá Displa∙ ì áááááBackorders menu. 9.1.2. DISPLAY BACK ORDERS BY HAND - Selection 3 áááááT∩á lis⌠ al∞ bacδ order≤ fo≥ ßá particula≥á product¼á selec⌠ ì áááááiteφá ▓á oε thi≤ menu«á Again¼á yo⌡ wil∞ bσ askeΣ iµá outpu⌠ ì áááááshoulΣá g∩ t∩ thσ printe≥ o≥ thσ screeε theε iµ yo⌡ wan⌠á t∩ ì ááááávie≈á thi≤ month'≤ o≥ Previou≤ month≤á bacδá orders«á Answe≥ ì áááááthesσá question≤á appropriately«á Yo⌡ wil∞ theε bσ askeΣá t∩ ì áááááente≥á thσ ful∞ codσ oµ thσ produc⌠ required«á Completσá thσ ì áááááentr∙ witΦ ß <CR╛ wheε thσ product≤ codσ anΣ thσ descriptioε ì áááááwil∞ bσ displayeΣ anΣ yo⌡ wil∞ bσ askeΣ t∩ acknowledgσá tha⌠ ì áááááthi≤á i≤ thσ correc⌠ produc⌠ b∙ pressinτ <CR╛ o≥ enterinτá ╬ ì áááááiµ i⌠ i≤ not«á Oε acknowledginτ thσ correc⌠ produc⌠ ß repor⌠ ì ááááálistinτ al∞ bacδ order≤ fo≥ tha⌠ product¼ wil∞ bσ displayed« ì áááááThσ Accoun⌠ Number¼ quantit∙ oε bacδ order¼ datσ ordereΣ anΣ ì áááááan∙á comment≤ placeΣ oε thσ origina∞ order¼á arσá displayed¼ ì ááááátogethe≥áá witΦá thσá tota∞á quantit∙á oµá thσá produc⌠áá oε ì ááááábackorder. 9.1.3 DISPLAY BACK ORDERS BY BRAND - Selection 3 áááááThi≤á men⌡á selectioε enable≤ yo⌡ t∩ examinσ backorder≤á fo≥ ì áááááan∙á branΣ oµ product«á Thσ branΣ oµ ß produc⌠ i≤ thσá firs⌠ ì áááááfe≈ character≤ oµ thσ iteφ description«á Iµ yo⌡ wisΦ t∩ makσ ì áááááusσáá oµá thi≤á facilit∙á yo⌡á shoulΣá arrangσáá you≥áá iteφ ì ááááádescription≤á s∩á tha⌠ thσ firs⌠ worΣ o≥ tw∩á represen⌠á thσ ì ááááásupplier'≤á branΣ name«á Again¼á yo⌡ wil∞ bσ askeΣ iµ outpu⌠ ì áááááshoulΣ g∩ t∩ thσ printe≥ o≥ thσ screen¼ then¼ iµ yo⌡ wan⌠ t∩ ì ááááávie≈ bacδ order≤ fo≥ thi≤ montΦ o≥ previou≤á months«á Answe≥ ì áááááthese questions appropriately. áááááYo⌡á wil∞ theε bσ askeΣ thσ ente≥ thσ branΣ requireΣ fo≥ thσ ì ááááásearch«á Typσá iε thσ branΣ namσ theε pres≤ <CR>«á N∩á erro≥ ì ááááácheckinτá i≤á carrieΣá ou⌠ oε branΣ s∩ tha⌠á thσá repor⌠á i≤ ì áááááimmediatel∙á displayeΣá o≥ printed«á Thσá repor⌠á show≤á thσ ì áááááproduc⌠ code¼á iteφ description¼á quantit∙ backordered¼á anΣ ì ááááádate ordered for each backorder. 9.1.4 DISPLAY ALL BACKORDERS - Selection 4 áááááUsσá thi≤á men⌡ selectioε t∩ displa∙ al∞ backorder≤ fo≥á al∞ ì ááááácustomers«á Selec⌠ thσ printe≥ o≥ screeε fo≥ outpu⌠ theε thσ ìèááááácurren⌠ montΦ o≥ thσ previou≤ month'≤ backorders«á Oε makinτ ì áááááthesσá choices¼á thσ repor⌠ wil∞ bσ produceΣá automatically¼ ì ááááálistinτá fo≥ eacΦ backorde≥ thσ quantit∙ oεá backorder¼á thσ ì áááááproduc⌠á codσ anΣ iteφ description¼á an∙ comment≤ placeΣá oε ì áááááthσá origina∞á order¼á thσ datσ ordereΣ anΣá thσá customer'≤ ì áááááaccount number. áááááWheεá yo⌡ havσ finisheΣ witΦ thσ displa∙ o≥ wheε thσá repor⌠ ì áááááha≤á finisheΣá printing¼á pressinτ an∙ ke∙ wil∞á returεá thσ ì ááááásystem to the display backorders menu. 9.2 CANCEL ANY BACKORDERS SHIPPED OR NOT REQUIRED - Selection 2 áááááUsσ thi≤ selectioε t∩ cance∞ al∞ backorder≤ fo≥ ß particula≥ ì ááááácustomer«á Sincσá importan⌠á datß wil∞ bσ modifieΣá b∙á thi≤ ì áááááprograφ yo⌡ arσ requireΣ t∩ verif∙ tha⌠ yo⌡ wan⌠ t∩á proceeΣ ì áááááb∙á pressinτ <CR>«á Yo⌡ arσ theε askeΣ t∩ ente≥ thσ namσá oµ ì áááááthσá custome≥ fo≥ whicΦ yo⌡ wan⌠ t∩ cance∞ AL╠ bacδá orders« ì áááááEnte≥á enougΦ letter≤ t∩ uniquel∙ identif∙ thσ custome≥á anΣ ì ááááápres≤ <CR>« Thσ customer≤ namσ whicΦ mos⌠ nearl∙ matche≤ thσ ì áááááletter≤ entereΣ i≤ displayed« Iµ thi≤ i≤ thσ wronτ customer¼ ì ááááárejec⌠á i⌠á b∙ enterinτ ╬ anΣ pressinτ <CR╛ twicσá wheεá yo⌡ ì áááááwil∞ bσ giveε thσ opportunit∙ t∩ ente≥ thσ namσ again«á Wheε ì áááááyo⌡ havσ selecteΣ thσ correc⌠ customer¼ pres≤ <CR╛ t∩ accep⌠ ì áááááit«á Yo⌡á wil∞á theεá bσ askeΣ whethe≥ t∩á usσá thσá curren⌠ ì ááááámonth'≤ bacδ order≤ o≥ thosσ froφ previou≤ months« Makσ you≥ ì áááááselectioεá b∙á enterinτ ├ anΣ <CR╛ fo≥ thσá curren⌠á month'≤ ì ááááábacδá order≤ o≥ simpl∙ <CR╛ fo≥ previou≤ month's«á Thσá disδ ì ááááádrive≤á wil∞ theε operatσ whils⌠ thσ bacδ orde≥ record≤á arσ ì ááááácancelleΣá theεá yo⌡ wil∞ bσ giveε thσ opportunit∙ t∩á ente≥ ì áááááanother customer's name. áááááWheε al∞ customer≤ havσ beeε dealt with¼á ente≥ Zer∩ insteaΣ ì áááááoµá thσá customer≤ namσ s∩ tha⌠ thσ maiε Backorde≥á men⌡á i≤ ì áááááredisplayed. 9.3 WRITE ORDERS FROM THE BACKORDERS - Selection 3 áááááUsσá thi≤ men⌡ selectioε t∩ cance∞ individua∞ backorder≤á o≥ ì áááááwritσ ne≈ order≤ froφ backorders«á Wheε aε orde≥ i≤ written¼ ì áááááthσ sourcσ backorde≥ i≤ automaticall∙ cancelled«á Notσ that¼ ì áááááwhils⌠ i⌠ i≤ possiblσ t∩ writσ aε orde≥ fo≥ ß quantit∙ whicΦ ì ááááái≤á differen⌠ froφ thσ quantit∙ oεá backorder¼á thi≤á actioε ì ááááástil∞á result≤ iε thσ wholσ backorde≥ beinτá cancelled«á Fo≥ ì áááááexample¼á supposσá ßá custome≥ ha≤ ß quantit∙ oµ ╡ item≤á oε ì ááááábackorde≥á anΣ threσ becomσ availablσ fo≥ deliver∙ - Iµá thσ ì áááááquantit∙ oε backorde≥ i≤ reduceΣ t∩ threσ s∩ tha⌠ thσá orde≥ ì áááááma∙á bσá produceΣá fo≥á jus⌠á thσá quantit∙á available¼á thσ ì ááááábackorde≥á wil∞ bσ cancelleΣ s∩ tha⌠ thσ remaininτ tw∩á wil∞ ì ááááán∩á longe≥ bσ oε backorder«á Thσ correc⌠ procedures iεá thi≤ ì ááááácasσá i≤á t∩á writσá aε orde≥ fo≥ thσá ful∞á quantit∙á showε ì ááááábackordereΣáá and¼áá iεáá duσá course¼áá prin⌠áá ßáá packinτ ì áááááslip/cartnote«á Wheεá thσ cartnotσ i≤ returneΣ t∩á accounts¼ ì áááááshowinτ tha⌠ onl∙ threσ item≤ werσ packed¼ thσ remaininτ tw∩ ì áááááshoulΣ bσ backordereΣ iε thσ norma∞ coursσ oµ event≤ anΣá aε ìèáááááinvoicσá produceΣá etc«á Thσ origina∞ datσ ordereΣá wil∞á bσ ì áááááretaineΣ s∩ therσ i≤ n∩ dange≥ oµ thσ backorde≥ goinτ t∩ thσ ì ááááá"end of the queue". áááááOεá selectinτ thi≤ men⌡ iteφ yo⌡ arσ requireΣ t∩ acknowledgσ ì ááááátha⌠á yo⌡á wisΦ t∩ proceeΣ b∙ pressinτ <CR>«á Yo⌡á arσá theε ì áááááoffereΣ fivσ differen⌠ set≤ oµ searcΦ criteriß t∩ assis⌠ yo⌡ ì áááááiεá selectinτ thσ backorder≤ required¼á seσá screeεá displa∙ ì ááááábelow: .cp6 SEARCH FOR SPECIFIC CUSTOMER PRESS 1 SEARCH FOR CUSTOMER & BRAND PRESS 2 SEARCH FOR BRAND ONLY PRESS 3 SEARCH FOR ITEM ONLY PRESS 4 SEARCH FOR ALL BACK ORDERS PRESS 5 :0: WHICH DATABASE TO SEARCH (C)URRENT OR (P)REVIOUS:?: áááááT∩á usσá onσ oµ thσ searcΦ criterion¼á typσ it≤ numbe≥á theε ì ááááátypσá ßá "Có iµ yo⌡ wisΦ t∩ worδ witΦá thσá curren⌠á month'≤ ì ááááábackorders or "P" for backorders from previous months. 9.3.1. SEARCH FOR SPECIFIC CUSTOMER - Selection 1 áááááIµ yo⌡ electeΣ t∩ searcΦ b∙ customer¼ yo⌡ wil∞ theε bσ askeΣ ì ááááát∩á ente≥ thσ namσ oµ thσ customer«á Typσ iε enougΦá letter≤ ì áááááfroφá thσ customer'≤ namσ t∩ uniquel∙ identif∙ i⌠ theε pres≤ ì ááááá<CR>«á Thσá customer'≤á namσ whicΦ mos⌠ nearl∙á matche≤á thσ ì áááááletter≤á typeΣ iε wil∞ bσ displayeΣ togethe≥ witΦá thσá Cit∙ ì áááááanΣ postcodσ froφ it≤ address« Iµ thi≤ i≤ incorrect¼ pres≤ ╬ ì áááááwheε yo⌡ wil∞ bσ giveε thσ opportunit∙ t∩ re-ente≥ thσ name« ì áááááIµ correct¼á pres≤ <CR╛ wheε thσ Backorde≥ Edi⌠ screeε showε ì ááááábelo≈á wil∞á bσ displayeΣ witΦ thσ datß froφ thσ firs⌠á bacδ ì áááááorder on file for this customer. .cp16 NAME OF CUSTOMER P D S PTY LTD ADDRESS ADELAIDE SA 5000 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ DATE ORDERED 10/12/84 INVOICE # 0 ----------------------------------------------------------------- QUANTITY BACK ORDERED : 1: ITEM :PDS DATAFLOW SYSTEM : ORDERED COMMENTS : : SHIPPED BY : : CHANGE THE ABOVE IF NECESSARY PRESS (?) TO: (C)ANCEL, (N)EXT (W)RITE (E)ND:?: IF W IS SELECTED, ORDER WILL BE WRITTEN FOR QUANTITY SHOWN AS BACKORDERED AND THE BACKORDER CANCELLED. ================================================================= áááááYo⌡á ma∙ no≈ alte≥ an∙ detail≤ showε oε thσ screeεá sucΦá a≤ ì áááááquantit∙ backordered¼ Iteφ description¼ Comment≤ anΣ ShippeΣ ì áááááb∙ - usinτ thσ Editinτ control≤ - seσ below« Normally¼ therσ ì áááááwoulΣ bσ n∩ neeΣ t∩ changσ an∙ oµ thesσ details« Finall∙ yo⌡ ìèáááááhavσá thσá choicσ oµ enterinτ ß "Có t∩ cance∞ thσá backorde≥ ì ááááácompletely¼á "Nóá t∩á displa∙ thσ nex⌠á backorde≥á fo≥á tha⌠ ì ááááácustomer¼á ╫ t∩ writσ ß ne≈ orde≥ froφ thσ backorde≥ o≥ ┼ t∩ ì áááááenΣá thi≤á par⌠ oµ thσ program«á Makσ thσ appropiatσá entry« ì áááááEnterinτá ┼á wil∞á causσá thσ maiε Bacδá orde≥á men⌡á t∩á bσ ì ááááádisplayed« Enterinτ ╬ wil∞ causσ thσ nex⌠ backorde≥ fo≥ tha⌠ ì áááááclien⌠á t∩á bσ displayed«á Enterinτ ├ o≥ ╫á wil∞á causσá thσ ì ááááárelevan⌠ modificatioε t∩ bσ madσ anΣ theε thσ nex⌠ backorde≥ ì áááááfor that client will be displayed. EDITING DATA ON SCREEN áááááYo⌡á ma∙ changσ thσ informatioε iε ß fielΣ b∙ typinτ thσ ne≈ ì áááááinformatioε ove≥ thσ to≡ oµ thσ old« Yo⌡ ma∙ movσ thσ curso≥ ì áááááwithiε ß fielΣ b∙ holdinτ dowε thσ Contro∞ ke∙ anΣá pressinτ ì áááááthσ "Dó ke∙ t∩ movσ onσ spacσ t∩ thσ righ⌠ o≥ thσ "Só ke∙ t∩ ì ááááámovσ onσ spacσ t∩ thσ left« T∩ movσ t∩ thσ nex⌠ fielΣ eithe≥ ì ááááápres≤á <CR╛ o≥ holΣ dowε thσ Contro∞ ke∙ anΣ pres≤á "X"«á T∩ ì ááááámovσá t∩ thσ previou≤ field¼á holΣ dowε thσ Contro∞ ke∙á anΣ ì ááááápres≤á thσá "Eó key«á Yo⌡ ma∙ inser⌠ ne≈ character≤á betweeε ì áááááexistinτ one≤ b∙ holdinτ dowε thσ Contro∞ key¼á pressinτ thσ ì ááááá"Vó key¼ releasinτ thσ ╓ ke∙ theε releasinτ thσ Contro∞ key« ì áááááhσá worΣ INSER╘ wil∞ bσ displayeΣ a⌠ thσ to≡ oµ thσá screen« ì áááááWhils⌠ iε INSER╘ mode¼á an∙ lette≥ typeΣ wil∞ bσ inserteΣ a⌠ ì áááááthσ curso≥ position«á T∩ returε t∩ OVERTYP┼ mode¼ repea⌠ thσ ì áááááContro∞á "Vó procedurσ wheε thσ worΣ INSER╘ wil∞á bσá eraseΣ ì áááááfroφá thσá to≡ oµ thσ screen«á T∩ deletσ ß characte≥ a⌠á an∙ ì ááááátime¼á positioε thσ curso≥ oε tha⌠ character¼á holΣ dowε thσ ì áááááContro∞á key¼á pres≤ thσ "Gó ke∙ wheε thσ characte≥ wil∞á bσ ì ááááádeleteΣ anΣ al∞ character≤ iε tha⌠ fielΣ t∩ thσ righ⌠ oµ thσ ì ááááácursor¼á wil∞ bσ moveΣ onσ spacσ t∩ thσ left╗á releasσ thσ ╟ ì ááááákey then release the Control key. áááááWheε al∞ backorder≤ havσ beeε processed¼á thσ Maiε Backorde≥ ì ááááámenu will be displayed again. 9.3.2. SEARCH FOR CUSTOMER AND BRAND - Selection 2 áááááOεá electinτá t∩ searcΦ fo≥ custome≥á anΣá Brand¼á thσá samσ ì áááááprocedurσá a≤á describeΣá iεá Searchinτ fo≥á ßá custome≥á i≤ ì áááááfolloweΣ unti∞ thσ correc⌠ custome≥ i≤ found«á Yo⌡ arσá theε ì áááááaskeΣ t∩ ente≥ thσ Brand« Typσ iε thσ firs⌠ worΣ o≥ tw∩ froφ ì áááááthσ iteφ descriptioε whicΦ ma∙ bσ useΣ a≤ ß branΣ identifie≥ ì áááááand press<CR>. áááááThσ Backorde≥ Edi⌠ screeε showε abovσ wil∞ bσ displayeΣ witΦ ì áááááthσá datßá froφá thσá firs⌠á backorde≥á whicΦá matche≤á you≥ ì ááááácriteria«á Yo⌡ ma∙ no≈ Edit¼ Cancel¼ Writσ aε order¼ proceeΣ ì ááááát∩á thσá nex⌠á matchinτá backorde≥ o≥á returεá t∩á thσá maiε ì áááááBackorder Menu, as described in section 9.1.3. above. 9.3.3. SEARCH FOR BRAND ONLY - Selection 3 áááááSelec⌠ thi≤ choicσ t∩ searcΦ fo≥ backorder≤ fo≥ ß particula≥ ì ááááábranΣá oµ product«á Havinτ selecteΣ thσ curren⌠ o≥á previou≤ ìèááááámonth≤ backorder≤ yo⌡ wil∞ bσ askeΣ t∩ ente≥ thσ BranΣ name« ì áááááTypσá iε thσ branΣ whicΦ woulΣ bσ thσ firs⌠ worΣ o≥ tw∩ froφ ì áááááthe item description of a group of products and press <CR>. áááááThσá Backorde≥ Edi⌠ screeε abovσ wil∞ bσ displayeΣ witΦá thσ ì ááááádatß froφ thσ firs⌠ backorde≥ fo≥ tha⌠ branΣ oµ product« Yo⌡ ì áááááma∙ no≈ Edit¼á Cancel¼á Writσ aε order¼á proceeΣ t∩ thσ Nex⌠ ì ááááábacδá orde≥á fo≥ tha⌠ branΣ o≥ Exi⌠ t∩ thσ maiεá Bacδá orde≥ ì ááááámenu. 9.3.4« SEARC╚ FO╥ ITE═ ONL┘ - Selectioε 4 áááááT∩á searcΦá fo≥á individua∞á backorder≤á fo≥á ßáá particula≥ ì áááááproduct¼á ente≥á ┤ anΣ ├ fo≥ thσ curren⌠ montΦ o≥ ╨ fo≥á thσ ì ááááápreviou≤ month'≤ backorders«á Yo⌡ wil∞ bσ askeΣ fo≥ thσ Codσ ì áááááNumbe≥ oµ thσ requireΣ item« Typσ thi≤ in¼ thσ iteφ i≤ founΣ ì áááááanΣá it≤ descriptioε displayeΣ fo≥ verification«á Iµ thi≤ i≤ ì áááááthσ correc⌠ iteφ simpl∙ pres≤ <CR>«á Iµ not¼ typσ ╬ wheε yo⌡ ì áááááwil∞á havσ thσ opportunit∙ t∩ ente≥ thσ produc⌠ codσá again« ì áááááOεá acceptinτá thσá produc⌠á codσá a≤á beinτá correct¼áá thσ ì áááááBackorde≥ Edi⌠ screeε wil∞ bσ displayeΣ containinτ thσá datß ì áááááfroφ thσ firs⌠ backorde≥ fo≥ thσ produc⌠ requested«á Yo⌡ ma∙ ì áááááno≈á Edit¼á Cancel¼á Writσá aε order¼á proceeΣ t∩á thσá nec⌠ ì ááááábackorde≥á fo≥á tha⌠ produc⌠ o≥ Exi⌠ t∩ thσá maiεá Backorde≥ ì ááááámenu as described in the section above. 9.3.5. SEARCH FOR ALL BACKORDERS - Selection 5 áááááThi≤á optioεá wil∞ finΣ al∞ thσ backorder≤ recordeΣá iεá thσ ì ááááásysteφá irrespectivσá oµá thσá customer¼á branΣá o≥á produc⌠ ì áááááconcerned«á Afte≥á typinτ ╡ ente≥ ß ├ t∩ searcΦ thσá Curren⌠ ì ááááámonth≤áá backorder≤á o≥á ßá ╨á t∩á searcΦá througΦá previou≤ ì ááááábackorders«áá Thσáá Backorde≥á Edi⌠á Screeεá wil∞á theεáá bσ ì ááááádisplayed« Yo⌡ ma∙ no≈ Edit¼ Cancel¼ Writσ aε order¼ proceeΣ ì ááááát∩ thσ nex⌠ backorde≥ o≥ Exi⌠ t∩ thσ Maiε Backorde≥ men⌡á a≤ ì ááááádescribed in the section above. áááááNote║á Wheεá al∞á thσá backorder≤ fo≥ ßá particula≥á se⌠á oµ ì áááááselectioεáá entrie≤áá havσá beeεáá displayed¼áá thσáá systeφ ì áááááautomaticall∙ return≤ t∩ thσ maiε Backorde≥ menu« I⌠ follow≤ ì ááááátherefor¼á tha⌠á iµ therσ arσ n∩ backorder≤ whicΦ mee⌠á you≥ ì áááááselectioεá criteria¼á thσ Backorde≥ Edi⌠ screeε wil∞ no⌠á bσ ì ááááádisplayeΣá anΣá thσ Maiε Backorde≥ Men⌡ wil∞ bσá redisplayeΣ ì áááááimmediately. 10. ENTER STOCK RECEIVED - Main Menu Selection A áááááThi≤á men⌡ selectioε allow≤ stocδ receiveΣ t∩ bσ recordeΣ iε ì áááááthσ system«á Oε selectinτ thi≤ iteφ yo⌡ wil∞ bσ requesteΣ t∩ ì áááááenter the stock code for the item concerned. áááááOεáá enterinτá thσá stocδá codσá thσá followinτá screeεáá i≤ ì ááááádisplayed, containing the data to the stock item selected. .cp9 è CODE OF STOCK RECEIVED:PROGRAM01: INSERT CODE OF (0) ZERO TO EXIT PRESS RETURN IF NO CHANGE AMOUNT IN STOCK AT PRESENT 35 PRODUCT PDS DATAFLOW SYSTEM NEW LANDED COST : 250.00: NEW MINIMUN SALE PRICE : 300.00: QUANTITY RECEIVED : 0: áááááUsinτáá thσáá datßá basσá Edi⌠á facilit∙á (seσá sectioεáá oε ì ááááábackorders⌐á yo⌡á ma∙á no≈ adjus⌠ thσá landeΣá cost¼á se⌠á ß ì áááááminimuφá sellinτ pricσ anΣ ente≥ thσ Quantit∙á received«á Oε ì ááááácompletion¼á yo⌡ arσ giveε thσ opportunit∙ t∩ selec⌠ anothe≥ ì ááááástocδ item«á Wheε al∞ entrie≤ arσ complete¼ ente≥ Zer∩ wherσ ì ááááástocδ codσ i≤ requesteΣ anΣ thσ maiε men⌡ wil∞ bσá displayeΣ ì áááááagain. 11. REPORTS - Main Menu Selection B áááááThis selection allows you to produce the following reports. .cp13 ***************************************************************** STOCK CONTROL 8. STOCK REPORTS REPORTS MENU DEBTORS: 1. AGED TRIAL BALANCE 2. CUSTOMER LIST 3. CUSTOMER MAILING LABELS 4. OVERDUE LETTER SALES REPORT 5. SALES TAX REPORT 6. TRADING REPORT 7. PRODUCT SALES HISTORY 11.1 AGED TRIAL BALANCE - Report Menu Selection 1 áááááThi≤á repor⌠á list≤á eacΦ Accoun⌠ iε alphabetica∞á orde≥á oµ ì áááááname≤ showinτ thσ las⌠ statemen⌠ balancσ plu≤ 30¼ 6░ anΣ 90½ ì áááááday≤á balances«á Notσá tha⌠á thσ usσá oµá ageinτá categorie≤ ì ááááádiffer≤á somewha⌠á froφá othe≥á accountinτá systems«á I⌠á i≤ ì áááááintendeΣá tha⌠á thσá repor⌠ wil∞ bσ printeΣá onl∙á oncσá pe≥ ì ááááámonth¼ afte≥ thσ statement≤ arσ run« Thσ balance¼ 30¼ 6░ anΣ ì ááááá9░ da∙ field≤ arσ updateΣ automaticall∙ wheε statement≤á arσ ì áááááprinted«á The∙á d∩á no⌠á changσá iεá valuσá unti∞á thσá nex⌠ ì ááááástatemen⌠ run« Thσ balancσ i≤ thσ tota∞ balancσ showε oweinτ ì áááááoεá thσá las⌠ statemen⌠ printed«á Thσ 3░ da∙ figurσá i≤á thσ ì ááááátradinτá fo≥á thσá montΦ jus⌠ completeΣ anΣ i≤ no⌠á duσá fo≥ ì ááááápaymen⌠ fo≥ anothe≥ 3░ days« Thσ 6░ da∙ figurσ i≤ tha⌠ whicΦ ì áááááha≤á jus⌠ becomσ overduσ whils⌠ thσ 9░ da∙ figurσ show≤á al∞ ì ááááámone∙á whicΦá ha≤á beeε overduσ fo≥ 3░á day≤á o≥á more«á Fo≥ ì áááááexample¼á thσ statemen⌠ ruε 30tΦ november¼á 198┤ thσ 6░á da∙ ì áááááfigurσá i≤á duσ anΣ payable¼á thσ 9░ da∙ figurσ wa≤ duσá anΣ ì ááááápayablσ oε thσ 31s⌠ Octobe≥ (o≥ eveε earlier⌐ bu⌠ thσ 3░ da∙ ìèáááááfigurσá wil∞á no⌠ bσ duσ anΣ payablσá unti∞á 31s⌠á December¼ ì ááááá1984« Account≤ witΦ zer∩ o≥ credi⌠ balance≤ arσ no⌠ includeΣ ì áááááiε thi≤ report« Oε selectinτ thi≤ repor⌠ yo⌡ arσ offereΣ thσ ì áááááoptioεá oµá printinτá therepor⌠ o≥ oµ displayinτ i⌠á oεá thσ ì áááááscreen«á T∩ print¼á typσ "P"╗á t∩ display¼á pres≤ <CR>«á Thσ ì ááááárepor⌠ wil∞ bσ generated«á Iµ yo⌡ ha≤ electeΣ t∩ displa∙ thσ ì ááááárepor⌠á yo⌡á ma∙ freezσ i⌠ a⌠ an∙ timσ a≤ i⌠á move≤á u≡á thσ ì áááááscreeεá b∙á holdinτ dowε thσ Contro∞ ke∙ anΣ pressinτ thσá ╙ ì ááááákey¼á releasinτá thσ ╙ ke∙ theε releasinτ thσá Contro∞á key« ì áááááAfte≥á examininτá thσ displa∙ yo⌡ ma∙ vie≈ morσ account≤á b∙ ì ááááátypinτ an∙ key«á Thi≤ proceedurσ ma∙ bσ repeateΣ a≤ ofteε a≤ ì áááááyou like. áááááOn completion the REPORT MENU is displayed again. 11.2 CUSTOMER LIST - Report Menu Selection 2 áááááThi≤á repor⌠ list≤ customer≤ name≤ anΣ addresse≤á iεá eithe≥ ì ááááánamσá orde≥ o≥ accoun⌠ numbe≥ order«á Selec⌠ iteφ ▓ froφ thσ ì áááááReport≤ Men⌡ wheε yo⌡ wil∞ bσ askeΣ t∩ ente≥ "Aó t∩á producσ ì áááááthσá lis⌠á iε Accoun⌠ Numbe≥ orde≥ o≥ <CR╛ fo≥á Namσá Order« ì áááááMakσá surσá tha⌠á thσá printe≥á contain≤á plain¼áá contiuou≤ ì ááááástationar∙á anΣ i≤ read∙ t∩ prin⌠ theφ eithe≥ ente≥ "Nóá anΣ ì ááááápres≤ <CR╛ o≥ pres≤ <CR>«á Thσ repor⌠ choseε wil∞ prin⌠ theε ì áááááthe Reports Menu will be displayed once more. 11.3 CUSTOMER MAILING LABELS - Report Menu Selection 3 áááááThi≤á functioε print≤ namσ anΣ addres≤ label≤ fo≥ mailinτ t∩ ì ááááácustomers«á I⌠ caε bσ useΣ t∩ addres≤ thσ monthl∙ statement≤ ì ááááá(windo≈ envelope≤ arσ cheaper⌐ o≥ fo≥ promotiona∞á mailings« ì áááááThσá label≤á arσá printeΣ tw∩ abreas⌠ iεá alphabetica∞á namσ ì áááááorder«áá Usσá selµá adhesivσá label≤á mounteΣá "two-upóáá oε ì ááááácontinuou≤á stationary«á Thσá distancσ froφ thσ to≡á oµá onσ ì ááááálabe∞ t∩ thσ to≡ oµ thσ labe∞ immediatel∙ belo≈ i⌠ shoulΣ bσ ì ááááá9 lines of 1/2 inch spacing. áááááOεá selectinτá thi≤ functioε yo⌡ arσ requesteΣ t∩ pres≤á an∙ ì áááááke∙ t∩ prin⌠ stick∙ label≤ fo≥ al∞ customers« Makσ surσ tha⌠ ì áááááthσá label≤á arσ properl∙ aligneΣ anΣ thσ printe≥á i≤á read∙ ì ááááátheε pres≤ ß key«á Wheε thσ label≤ arσ finished¼ thσ report≤ ì ááááámenu will be displayed again. 11.4 OVERDUE LETTER - Report Menu Selection 4 áááááThi≤á lette≥á i≤ provideΣ t∩ assis⌠ casΦ flo≈á b∙á demandinτ ì ááááápaymen⌠ froφ customer≤ wh∩ havσ aε overduσ accoun⌠ anΣá havσ ì áááááno⌠á madσá ß paymen⌠ durinτ thσ month«á Yo⌡á woulΣá normall∙ ì áááááexpec⌠á t∩á prin⌠ thesσ letter≤ immediatel∙á afte≥á printinτ ì ááááástatements« Thσ prograφ check≤ fo≥ an∙ payment≤ receiveΣ anΣ ì áááááfo≥á 6░á o≥á 90½ da∙ balance«á Iµ therσ i≤ ß 6░ o≥á 90½á da∙ ì ááááábalancσ anΣ n∩ paymen⌠ a⌠ al∞ ha≤ beeε receiveΣ iε thσá las⌠ ì ááááámonth¼á ßá lette≥á i≤ printed«á Thσ lette≥ show≤á thσá tota∞ ì áááááowing¼á thσ accoun⌠ number¼ namσ anΣ addres≤ a⌠ thσ to≡ theε ì áááááprint≤á thσá samσ messagσ t∩ eacΦ customer«á Iµ yo⌡ wisΦá t∩ ìèáááááchangσá thσ tex⌠ oµ thσ lette≥ usσ MOD1CO═ o≥ preferrabl∙á ß ì áááááwordprocesso≥ sucΦ a≤ WORDSTA╥ iε non-documen⌠ mode¼ t∩ edi⌠ ì áááááthσ prograφ filσ A:OVERDUE.CMD«á Wheε al∞ letter≤ havσá beeε ì áááááprinted, the main menu is displayed again. 11.5 SALES TAX REPORT - Report Menu Selection 5 áááááThis item produces a set of five sales tax reports: - Sales of Quoted Goods - Trade Sales plus Tax - Retail Sales - Claims for Sales Tax on Returned Goods - Summary Sales Tax Report áááááThσ informatioε iε thesσ report≤ ma∙ bσ transferreΣ directl∙ ì áááááonto your monthly Sales Tax return. áááááOεá selectinτ thσ Sale≤ Ta° Reports¼á thσ followinτ men⌡á i≤ ì ááááádisplayed: .cp16 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ SALES TAX REPORT GENERATOR PRESS THE REQUIRED KEY TO ENTER THE DESIRED MODE KEY MODE 1 SALESTAX TO PRINT 2 SALESTAX TO SCREEN R RETURN TO MAIN MENU +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING áááááYo⌡ ma∙ producσ thσ report≤ oε ß printe≥ b∙ selectinτ iteφ ▒ ì áááááo≥ displa∙ theφ oε thσ screeε only¼á b∙ selectinτ iteφ 2« Iε ì áááááeither case, the following screen is displayed: .cp7 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER 1 2 3 4 5 6 7 8 9 OCTOBER NOVEMBER DECEMBER 10 11 12 WHAT MONTH IS THE REPORT REQUIRED FOR : 0: áááááTypσá iε thσ appropiatσ selection≤ anΣ thσ Sale≤ Ta° Report≤ ìèáááááwil∞ bσ produceΣ automatically« Oε completion¼ thσ Sale≤ Ta° ì áááááReport Generator Menu will be displayed once more. 11.6 TRADING REPORT - Report Menu Selection 6 áááááOε selectinτ thi≤ item¼ thσ repor⌠ showε i≤ displayeΣ oε thσ ì áááááscreen. .cp11 ***************************************************************** ENTRIES FROM THE :12/18/84: TOTAL DEBITS : 8017.40: TOTAL CASH SALES ENTERED : 0.00: TOTAL CREDITS TO DATE: 1875.00: TOTAL CREDIT DUE TO CASH SALES : 0.00: ***************************************************************** PRESS ANY KEY TO CONTINUE WAITING áááááWheεá yo⌡á havσá reaΣ thi≤ repor⌠ pres≤á an∙á ke∙á wheεá thσ ì ááááámessagσá "RECALCULATINGóá appear≤á followeΣá afte≥á ßá shor⌠ ì áááááinterva∞á b∙ thσ messagσ "WAITING"«á Pres≤ an∙ ke∙ wheεá thσ ì áááááreport shown below will be displayed. .cp15 ***************************************************************** ENTRIES FROM THE :10/12/85: MONTHLY AVERAGES TOTAL DEBITS : 9846.10: AVERAGE TRADING 9846.10 TOTAL CASH SALES ENTERED: 0.00: AVERAGE 0.00 TOTAL CREDITS TO DATE: 6005.00: AVERAGE 6005.00 TOTA╠áCREDI╘áDU┼áT╧áCAS╚áSALES:0.00║ AVERAG┼ 0.00 FORECASTED YEARLY SALES BASED ON AVERAGE 118153.20 FORECASTED YEARLY RECEIPTS BASED ON AVERAGE 72060.00 FORECASTED YEARLY CASH SALES AT WHOLESALE VALUE 0.00 FORECASTED RECEIPTS DUE TO CASH SALES BASE ON AVE 0.00 ***************************************************************** PRESS ANY KEY TO CONTINUE WAITING áááááWheεá yo⌡ havσ finisheΣ witΦ thσ displa∙ pres≤ an∙ key«á Yo⌡ ì áááááwil∞á theεá bσ giveε thσ optioε oµ printinτ thσá repor⌠á yo⌡ ì áááááhave just seen or returning to the report menu. 11.7 PRODUCT SALES HISTORY - Report Menu Selection 7 áááááThi≤ repor⌠ list≤ al∞ order≤ writteε fo≥ ß specifieΣ produc⌠ ì áááááiε pas⌠ months«á I⌠ doe≤ no⌠ includσ order≤ froφ thσ curren⌠ ì ááááámonth« I⌠ caε bσ usefu∞ iε determininτ reorderinτ levels« Oε ì áááááselectinτá thi≤á iteφ yo⌡ arσ requesteΣ t∩ ente≥á thσá stocδ ì ááááácode«á Thσá iteφ descriptioε i≤ theε displayeΣ anΣá yo⌡á arσ ì áááááoffereΣá thσ optioε oµ printinτ thσ repor⌠ o≥ displayinτá i⌠ ì áááááoεá thσá screen«á Oεá choosinτá thi≤ optioεá thσá repor⌠á i≤ ì áááááproduceΣá anΣá yo⌡ arσ giveε thσ opportunit∙á t∩á repor⌠á oε ìèáááááanothe≥ product«á Wheε yo⌡ arσ finished¼á pres≤ <CR╛ a⌠ thi≤ ì ááááápoin⌠ insteaΣ oµ enterinτ ß produc⌠ codσ anΣ thσ repor⌠ men⌡ ì áááááwill be displayed again. 11.8 STOCK REPORTS - Reports Menu Selection 8 áááááOn selecting this function, the following menu is displayed. .cp15 ***************************************************************** STOCK REPORTS MENU PRESS NUMBER TO DO:- 1 PRINT A STOCK LIST 2 PRINT STOCK ON ORDER/BACKORDER 3 PRINT A PRICELIST R RETURN TO MAIN MENU ***************************************************************** WAITING 11.8.1 PRINT A STOCK LIST - Stock Reports Menu Selection 1 áááááTHi≤á selectioε print≤ ß lis⌠ oµ al∞ item≤ iε stocδ iε stocδ ì ááááácodσá orde≥ showinτ thσ iteφ description¼á thσ landeΣá cost¼ ì áááááthσ quantit∙ iε stock¼ thσ valuatioε a⌠ cos⌠ oµ eacΦ produc⌠ ì ááááá(landeΣá cos⌠á °á quantit∙ iε stock⌐á anΣá thσá tota∞á stocδ ì ááááávaluatioεá a⌠á cost«á Oεá selectinτ thi≤ iteφ ßá headinτá i≤ ì ááááárequested«á Typσá iε thσ headinτ yo⌡ wisΦ t∩ appea≥á oεá thσ ì ááááárepor⌠á anΣ pres≤ <CR>«á Thσ repor⌠ wil∞ theε bσ printeΣ anΣ ì áááááthe REPORTS Menu displayed again. 11.8.▓á PRIN╘áSTOC╦áO╬ ORDER/BACKORDE╥á-StocδáRepor⌠áMen⌡ Selection 2 áááááThi≤á repor⌠ list≤ iε produc⌠ codσ order¼á al∞ item≤á eithe≥ ì áááááordereΣá o≥ backordered«á I⌠ als∩ show≤ thσ valuσ a⌠á landeΣ ì ááááácos⌠ oµ order≤ anΣ backorders«á I⌠ i≤ intendeΣ t∩ assis⌠á iε ì áááááplanninτá stockinτ policy«á Beforσ selectinτ thi≤ iteφá makσ ì ááááásurσá tha⌠ thσ printe≥ contain≤ plaiε continuou≤á stationer∙ ì áááááanΣ i≤ ready« Printinτ commence≤ immediatel∙ thσ functioε i≤ ì áááááselected«á Oε completioε thσ Stocδ Report≤ Men⌡ i≤ displayeΣ ì áááááagain. 11.8.3 PRICE LIST - Stock Report Menu Selection 3 áááááThσ systeφ wil∞ producσ ß pricσ lis⌠ fo≥ al∞ product≤ a⌠ an∙ ì ááááádesireΣ discoun⌠ ofµ RRP«á Thesσ price≤ d∩ no⌠ includσ Sale≤ ì áááááTax«á Oεá selectinτá thi≤á optioε thσá followinτá screeεá i≤ ì ááááádisplayed. .cp2 è PRICE LIST TO PRINT (P) DISK FOR EDIT (D) OR SCREEN: : WHAT IS THE RATE OF DISCOUNT FOR THE PRICELIST: 0: áááááEnte≥á you≥á selection≤ anΣ thσ pricσ lis⌠ wil∞ bσá printed¼ ì ááááádisplayeΣá o≥ sen⌠ t∩ disδ fo≥ editinτ b∙ ß worΣá processor╗ ì áááááas required. The REPORT Menu will then be displayed again. 11.9 SUNDRY LABELS - Report Menu Selection 7 áááááThi≤á facilit∙á i≤ includeΣ t∩ enablσ yo⌡ t∩á prin⌠á addres≤ ì ááááálabel≤ fo≥ peoplσ wh∩ d∩ no⌠ havσ aε account«á Oεá selectinτ ì áááááthi≤á iteφá yo⌡ arσ firs⌠ askeΣ wethe≥ yo⌡ wisΦ t∩ prin⌠á oε ì ááááásinglσá o≥ doublσ heigh⌠ labels«á Singlσ label≤á allo≈á fivσ ì áááááline≤á oµá printinτá whils⌠ doublσ (height⌐ label≤á allo≈á ╕ ì áááááline≤á oµ printing«á Iε botΦ case≤ tw∩ identica∞ label≤á arσ ì áááááprinteΣ sidσ b∙ side«á Singlσ label≤ usσ thσ samσ stationer∙ ì áááááas the Customer address labels - see Section 11.3 áááááOn making your selection, the following screen is displayed: .cp9 LINE 1: : LINE 2: : LINE 3: : LINE 4: : LINE 5: : LINE 6: : LINE 7: : LINE 8: : NUMBER OF LABELS REQUIRED: 0: áááááNotσá thi≤ displa∙ i≤ fo≥ doublσ heigh⌠ labels«á Iµ yo⌡á haΣ ì áááááchoseε singlσ heigh⌠ label≤ therσ woulΣ bσ onl∙ ╡ line≤á fo≥ ì áááááinformation. áááááTypσ iε thσ informatioε yo⌡ requirσ iε eacΦ line¼ choosσ thσ ì ááááánumbe≥á oµá identica∞á label≤ yo⌡ wisΦ t∩á prin⌠á (remember¼ ì áááááselectinτá ▒ wil∞ prin⌠ tw∩ identica∞ label≤ sidσ b∙á side)« ì áááááPres≤á <CR╛ anΣ thσ label≤ wil∞ bσ printed«á Wheεá complete¼ ì áááááthe Reports Menu will be displayed again. 12. INSTALLATION MENU - Main Menu Selection C áááááThi≤ selectioε allow≤ yo⌡ t∩ instal∞ ß ne≈ compan∙ namσá fo≥ ì áááááprin⌠á oε stationery¼á changσ printe≥á routines¼á initializσ ì ááááámemor∙ file≤ o≥ rese⌠ forφ numbers« Oε enterinτ Selectioε C¼ ì áááááthe following menu is displayed: .cp14 è***************************************************************** INSTALLATION MENU PRESS TO DO 1 INSTALL COMPANY NAME 2 INSTALL PRINTER ROUTINES 3 RE-INITIALISE MEMORY FILES 4 RESET FORM NUMBERS 5 CLEAR OUT ALL DATA FILES R RETURN ***************************************************************** WAITING 12.1 INSTALL COMPANY NAME áááááUsσá selectioε 1¼á t∩ ammenΣ thσ compan∙ namσ o≥ eveε changσ ì ááááái⌠ altogether« Thi≤ iteφ shoulΣ bσ carrieΣ ou⌠ a⌠ leas⌠ oncσ ì áááááwhilσá settinτ thσ systeφ up«á Thσ followinτ screeε wil∞á bσ ì ááááádisplayed: .cp15 FILL IN THE BLANK LINES, THESE WILL BE SAVED AND PRINTED ON THE PACKING LISTS, INVOICES AND STATEMENTS. ***************************************************************** LINE 1:P D S PTY LTD : LINE 2:(INCORPORATED IN SOUTH AUSTRALIAN) : LINE 3:433 MORPHETT STREET, : LINE 4:ADELAIDE, SOUTH AUSTRALIA, 5000 : LINE 5:(08) 211 7575 : SHORT LINE 1:P D S PTY LTD : SHORT LINE 2:(INC IN S.AUST) : SHORT LINE 3:433 MORPHETT ST. : SHORT LINE 4:ADELAIDE S.A. 5000: SHORT LINE 5:(08) 211 7575 : áááááUsσ thσ lef⌠ anΣ righ⌠ arro≈ key≤ t∩ movσ withiε field≤á anΣ ì áááááthσá u≡ anΣ dowε arro≈ key≤ t∩ movσ betweeε fields«á Iµá yo⌡ ì áááááwisΦá t∩á deletσ ß chatacter¼á positioε thσ curso≥á oεá tha⌠ ì ááááácharacter¼á holΣ dowε thσ Contro∞ ke∙ anΣ pres≤ thσ "Gó key« ì áááááT∩ inser⌠ ne≈ characters¼ ente≥ thσ "INSERTó modσ b∙ holdinτ ì ááááádowεá thσá Contro∞ ke∙ anΣ pressinτ thσ "Vóá key«á Thσá worΣ ì ááááá"INSERTóá wil∞á bσá displayeΣá a⌠ thσá to≡á oµá thσá screen« ì áááááRepeatinτá thi≤ proces≤ switche≤ thσ INSER╘ modσá off«á Wheε ì áááááyo⌡á havσ madσ al∞ thσ desireΣ changes¼á movσ thσ curso≥á t∩ ì áááááthσ las⌠ fielΣ anΣ pres≤ <CR>« Thσ Installatioε Men⌡ wil∞ bσ ì ááááádisplayed once again. 12.2 INSTALL PRINTER ROUTINES. áááááThσá defaul⌠ printe≥ se⌠ u≡ wheε yo⌡ initialiseΣ thσ prograφ ì áááááwa≤ aε EPSON (IBM)« Iµ yo⌡ usσ ß differen⌠ printer¼ yo⌡ wil∞ ì áááááneeΣ t∩ usσ selectioε ▒ t∩ instal∞ i⌠ correctly« Thσ prograφ ìèááááái≤á designeΣ t∩ operatσ witΦ aε 8░ columε printe≥á havinτá ß ì ááááásoftwarσ selectablσ compresseΣ prin⌠ modσ oµ abou⌠ 1╖ pitch« ì áááááYo⌡á wil∞á neeΣ t∩ consul⌠ you≥ printe≥ manua∞ t∩á determing ì áááááthσá contro∞ code≤ requireΣ t∩ producσ compresseΣ prin⌠á anΣ ì ááááát∩ restorσ thσ systeφ t∩ norma∞ printing«á Oε selectinτ thi≤ ì áááááoption, the screen shown will be displayed. áááááEnte≥á thσá symbol≤ CHR(D1⌐ ½ CHR(D2⌐ int∩á thσá "COMPRESSE─ ì áááááPRIN╘á FIELDóá a⌠ thσ bottoφ oµ thσ screeε wherσ D▒á i≤á thσ ì ááááádecima∞ equivalen⌠ oµ thσ firs⌠ contro∞ characte≥ anΣ D▓á i≤ ì áááááthσ decima∞ equivalen⌠ oµ thσ seconΣ contro∞ character«á Thσ ì áááááexamplσ oε thσ screeε show≤ ho≈ yo⌡ woulΣ ente≥ thσ sequencσ ì ááááárequireΣá fo≥á thσá ITO╚ 851░ printer«á Now¼á iεá ßá simila≥ ì ááááámanner¼á ente≥á thσ contro∞ code(s⌐ requireΣ t∩á returεá thσ ì áááááprinte≥á t∩á NORMA╠ mode«á Iµ an∙ oµ thσ contro∞ arσá norma∞ ì áááááprintablσá letters¼á number≤á o≥ punctuatioεá thesσá ma∙á bσ ì áááááincludeΣ insidσ singlσ quotatioε marks« E.G« Iµ thσ sequencσ ì áááááfo≥á compresseΣá prin⌠á i≤ ESC[╖ thi≤ coulΣá bσá entereΣá a≤ ì áááááCHR(27)+'[7w'. .cp22 ***************************************************************** TO INSTALL THE PRINTER CODES FOR COMPRESSED PRINT ON AND OFF IT WILL BE NECESSARY FOR YOU TO KNOW THE APPROPRIATE CODES, THESE CAN BE OBTAINED FROM THE PRINTER MANUAL, FOR THE CITOH AND NEC 8023 PRINTERS THE CODES ARE ENTERED AS FOLLOWS COMPRESSED:CHR(27)+CHR(81) NORMAL :CHR(27)+CHR(78) WHICH IS ESC 1, AND ESC N FOR THE EPSON (IBM) PRINTERS :COMPRESSED:CHR(15) :NORMAL :CHR(18) WHICH IS SHIFT IN (SI) [DECIMAL 15], DC2 [DECIMAL 18] (THE DEFAULT PRINTER IS AN EPSON) ***************************************************************** COMPRESSED PRINT:CHR(15) : NORMAL PRINT :CHR(18) : áááááThσá prograφ carrie≤ ou⌠ ß prin⌠ tes⌠ t∩ check thσá validit∙ ì áááááoµá thσ contro∞ code≤ yo⌡ havσ entered«á Makσ surσ tha⌠á thσ ì áááááprinte≥á i≤á read∙ theε pres≤ an∙ ke∙ a≤ instructeΣá oεá thσ ì áááááscreen«á Iµá thσá prin⌠ patterε i≤á satisfactory¼á yo⌡á havσ ì ááááásuccessfull∙ installeΣ thσ printer«á Iµ not¼ re-examinσ you≥ ì áááááprinter manual and repeat the installation. 12.3 RE-INITIALISE MEMORY FILES - Installation Menu Selection 3 áááááThi≤á men⌡á selectioεá run≤ thσ INITME═á prograφá whicΦá yo⌡ ì áááááshoulΣá havσá useΣ durinτ thσ origina∞ installatioεá oµá thσ ì ááááásystem«á I⌠ shoulΣ no⌠ bσ necessar∙ t∩ makσ usσ oµ i⌠ unles≤ ìèáááááyo⌡á arσ changinτ froφ aε ╕ bi⌠ t∩ ß 1╢ bi⌠á computer¼á say« ì áááááThσá instruction≤á concerninτ initia∞ installatioε appl∙á t∩ ì áááááthi≤ men⌡ selection«á Notσ tha⌠ yo⌡ wil∞ neeΣ t∩ changσá thσ ì ááááácompan∙á namσ anΣ possibl∙ thσ printe≥ routine≤ afte≥á usinτ ì áááááthis item 12.4 RESET FORM NUMBERS - Installation Menu Selection 4 áááááThi≤á selectioε allow≤ yo⌡ t∩ rese⌠ thσ nex⌠ availablσá forφ ì ááááánumber≤á whicΦ arσ storeΣ iε thσ system«á I⌠ woulΣá normall∙ ì áááááonl∙á bσá useΣ a⌠ initia∞ se⌠ u≡ o≥ iµ yo⌡ madσ ß changσá iε ì áááááthσ numberinτ systeφ beinτ used«á Oε selectioε oµ thi≤ item¼ ì áááááthe following menu is displayed: .cp16 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ THIS PROGRAM WILL RESET FORM NUMBERS PRESS THE KEY INDICATED TO SELECT THE FORM REQUIRED KEY.......................SYSTEM 1 INVOICE 2 RECEIPTS 3 CREDITS 4 CHEQUE R RETURN +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ WAITING áááááSelectinτá an∙á iteφá froφá thi≤ men⌡ result≤á iεá thσá nex⌠ ì áááááavailablσ numbe≥ useΣ fo≥ tha⌠ forφ beinτ displayed« Yo⌡ arσ ì ááááágiveε thσ opportunit∙ t∩ ente≥ ß differen⌠ number«á Wheε yo⌡ ì áááááhavσá donσá so¼á pres≤ <CR╛ twice¼á thσ ne≈ numbe≥á wil∞á bσ ì ááááástored and the "RESET FORM NUMBERS" screen displayed. 12.5 CLEAR OUT ALL DATA FILES - Installation Menu Selection 5 áááááThσá distributioεá disδá contain≤ somσ samplσá datßá iεá thσ ì ááááávariou≤á file≤á s∩á tha⌠á yo⌡ ma∙ makσá usσá oµá thσá systeφ ì áááááimmediately«á Indeed¼á yo⌡ wil∞ probabl∙ wan⌠ t∩ ente≥á somσ ì ááááásamplσ datß oµ you≥ owε anΣ practicσ witΦ i⌠ beforσ enterinτ ì ááááá"LIVEó data« Wheε yo⌡ arσ read∙ t∩ pu⌠ thσ systeφ t∩ seriou≤ ì áááááuse¼á yo⌡á wil∞á neeΣ t∩ usσ thi≤ men⌡ t∩ clea≥ ou⌠ al∞á thσ ì áááááfiles so that you may enter the real data. áááááOε selectinτ thi≤ item¼á yo⌡ arσ warneΣ oµ thσá consequence≤ ì áááááanΣ requesteΣ t∩ ente≥ thσ correc⌠ passworΣ t∩ continue« Thσ ì ááááápassworΣá i≤á thσá curren⌠ systeφ datσ iεá dd/mm/y∙á format¼ ì áááááincludinτ thσ "/'s"«á Pres≤ <CR╛ wheε thσ prograφ wil∞ checδ ì áááááthσ passworΣ and¼á iµ correct¼á proceeΣ t∩ zer∩ ou⌠ al∞á thσ ì áááááfile≤á anΣ reinde° a≤ necessary«á Afte≥ ß minutσ o≥ so¼á thσ ì áááááInstallatioεá Men⌡ wil∞ bσ displayeΣ again«á Notσ tha⌠á onl∙ ì áááááthσ datß file≤ arσ cleareΣ out«á Thσ compan∙á details¼á Forφ ìèááááánumbers, and printer routines are untouched. 13. HELP - Main Menu Selection H áááááOεá selectinτá HELP¼á severa∞á screen≤á oµá informatioεá arσ ì ááááádisplayeΣá t∩á assis⌠ yo⌡ iε understandinτ thσ operatioεá oµ ì áááááthσá systeφá anΣ thσ necessit∙ fo≥ makinτá backup≤á oµá you≥ ì ááááádisks«á I⌠ i≤ recommendeΣ tha⌠ thi≤ selectioε bσ madσ beforσ ì áááááyou use the system for the first time. 14. EXIT PROGRAM - MAIN MENU - Selection E áááááWheε yo⌡ havσ finisheΣ thσ processinτ session¼ selec⌠ optioε ì ááááá┼á froφá thσ maiε men⌡ wheε operatioεá wil∞á terminate¼á al∞ ì áááááfile≤ wil∞ bσ closeΣ anΣ thσ operatinτ systeφ promp⌠ wil∞ bσ ì ááááádisplayed«á IMPORTANT║ D╧ NO╘ REMOV┼ TH┼ DISKETTE╙ O╥ SWITC╚ ì áááááOF╞á TH┼á COMPUTE╥ WITHOU╘ USIN╟ TH┼ ┼ OPTIO╬ FRO═ TH┼á MAI╬ ì áááááMEN╒ T╧ RETUR╬ T╧ TH┼ OPERATIN╟ SYSTEM«á FAILUR┼ T╧á OBSERV┼ ì áááááTHI╙á INSTRUCTIO╬ WIL╠ ALMOS╘ CERTAINL┘ RESUL╘ I╬á CORRUPTE─ ì áááááFILES AND LOST DATA! áááááI⌠á i≤á gooΣá practicσ t∩ makσ backu≡ copie≤ oµá botΦá disk≤ ì áááááafte≥ eacΦ processinτ session¼á usinτ thσ utilitie≤ supplieΣ ì áááááwith your operating system. 15. PRICING CALCULATIONS áááááThσá methoΣá oµá calculatinτ price≤ i≤ onσá whicΦá i≤á quitσ ì ááááácommonl∙á useΣá iεá ß widσ rangσá oµá industries«á Fo≥á eacΦ ì áááááproduct¼ ß Basσ Wholesalσ pricσ i≤ set« Froφ thi≤ figurσ thσ ì ááááácompute≥á calculate≤ ß RecommendeΣ Retai∞ Pricσ (RPP⌐á whicΦ ì ááááái≤á exactl∙á twicσá thσá Basσá Wholesalσá Price«á Individua∞ ì ááááácustomer≤á arσá assigneΣá ß discoun⌠ leve∞á ofµá thσá RP╨á - ì ááááágenerall∙á iε thσ rangσ oµ 25%-40Ñ dependinτ oε thei≥ volumσ ì áááááoµá busines≤ etc«á Notσ tha⌠ thσ RR╨ doe≤ no⌠ contaiεá Sale≤ ì áááááTax¼á seσ discussioε oε Sale≤ Ta° Sectioε 16«á Wheε aε orde≥ ì ááááái≤á raiseΣ fo≥ ß particula≥ customer¼á thσ pricσá (e°á Sale≤ ì áááááTax) to be charged is calculated as ( 2x Base Wholesale Prices) x (100-Discount %)/100 áááááThi≤á pricinτá formulßá ha≤á beeε codeΣá directl∙á int∩á thσ ì ááááácommanΣ file≤ anΣ coulΣ no⌠ bσ easil∙ changed« nevertheless¼ ì áááááb∙á manipulatinτ thσ basσ wholesalσ pricσ anΣá thσá discoun⌠ ì ááááálevel≤á t∩ customers¼á mos⌠ situation≤ coulΣ bσá accomodated ì áááááalthougΦá carσá migh⌠á neeΣá t∩ bσ takeε iεá thσá sale≤á ta° ì áááááconten⌠ oµ Retai∞ sale≤ (seσ discussioε oε Sale≤ Ta° Sectioε ì ááááá16) áááááYo⌡ wil∞ notσ tha⌠ Statement≤ carr∙ ß messagσ offerinτ ß 10Ñ ì áááááEarl∙ Settlemen⌠ Discoun⌠ (ESD)«á Thσ autho≥ oµ thi≤áprogram ì áááááwa≤á havinτá problem≤á witΦá slo≈á payinτá customer≤á s∩á hσ ì áááááadjusteΣ hi≤ price≤ anΣ discoun⌠ structurσ t∩ allo≈ thσ ver∙ ì áááááhigΦá ESD«á I⌠ workeΣ extremel∙ wel∞ anΣ improveΣ casΦá flo≈ ì áááááconsiderably«á Iµá yo⌡ prefe≥ ß lowe≥ leve∞ oµ ES─ o≥ d∩ no⌠ ìèáááááwan⌠á thi≤á featurσá a⌠ all¼á i⌠ i≤á possiblσá fo≥á ßá dBAS┼ ì áááááprogrammer to modify it - see Technical Note section. áááááTherσá i≤áß facility to producσ printeΣ pricσ list≤á a⌠á an∙ ì ááááádesireΣá leve∞á oµ discoun⌠ ofµ RRP«á Notσ tha⌠ thesσá pricσ ì ááááálist≤á arσá exclusivσ oµ Sale≤ Tax«á i⌠ woulΣá bσá ßá simplσ ì ááááámatte≥ t∩ modif∙ thesσ pricσ list≤ t∩ includσ sale≤ ta° and¼ ì áááááfo≥ tha⌠ matter¼á thσ RR╨ witΦ anΣ withou⌠ Sale≤ Tax«á - seσ ì áááááTechnical Notes. 16. SALES TAX áááááSale≤á Ta°á i≤ applieΣ automaticall∙ t∩ sale≤ iεá accordancσ ì áááááwitΦ thσ ratσ specifieΣ fo≥ eacΦ produc⌠ iε thσ "PRIC┼ LISTó ì áááááfile«á Iµá ßá custome≥á ha≤á ß ta°á exemptioεá o≥á quote≤á ß ì ááááácertificate¼á thi≤á mus⌠ bσ recordeΣ iε thσ NAM┼á LIS╘á filσ ì áááááwheεá n∩á sale≤ ta° wil∞ bσ chargeΣ anΣ thσá sale≤á affecteΣ ì áááááwill be recorded as exempt sales. áááááIε accordancσ witΦ regulations¼ Sale≤ Ta° i≤ calculateΣ a≤ ß ì ááááápercentagσ oε thσ wholesalσ price«á Wheε ß salσ i≤ madσ t∩ ß ì ááááácustome≥ wh∩ wil∞ iε turε resel∞ thσ goods¼ thi≤ i≤ entirel∙ ì ááááástraightforwarΣá s∩á tha⌠á Sale≤ Ta° oε ß produc⌠á whicΦá i≤ ì ááááátaxablσá a⌠ 20Ñ woulΣ bσ calculateΣ a≤ 20Ñ oµ thσ pricσá fo≥ ì áááááwhicΦ thσ produc⌠ i≤ solΣ t∩ tha⌠ customer«á Thi≤ mean≤ tha⌠ ì áááááthσá greate≥á thσ discount¼á thσ les≤ thσ actua∞á amoun⌠á oµ ì áááááSale≤ Ta° collected« i.e.ß custome≥ wh∩ ha≤ ß discoun⌠ leve∞ ì áááááoµá 30Ñ wil∞ pa∙ 14Ñ oµ RR╨ a≤ Sale≤ Ta° bu⌠ ß custome≥á wh∩ ì áááááha≤á ßá discoun⌠ leve∞ oµ 40Ñ wil∞ pa∙ onl∙ 12Ñá oµá RR╨á a≤ ì áááááSales Tax. This is perfectly in order. áááááThσ situatioε i≤ les≤ clea≥ wheε thσ custome≥ i≤ aε enΣ use≥ ì ááááái.e«á wheεá thσ transactioε i≤ actuall∙ ß retai∞á sale«á Thσ ì áááááregulation≤ stil∞ requirσ tha⌠ Sale≤ Ta° bσ collecteΣ oε thσ ì áááááwholesalσá pricσ but¼á iε thi≤ case¼á therσ i≤ n∩á wholesalσ ì ááááápricσá sale«á Thσ prograφ thereforσ use≤ thσ basσá wholesalσ ì ááááápricσá (50Ñá RRP⌐á oε whicΦ t∩á calculatσá Sale≤á Tax«á Thi≤ ì áááááapproacΦá ha≤á beeε fairl∙ widel∙ accepteΣ b∙ thσ Sale≤á Ta° ì áááááDepartmen⌠á bu⌠á wσ caε givσ n∩ guaranteσ tha⌠á i⌠á wil∞á bσ ì áááááacceptablσá iε an∙ giveε situation«á Yo⌡ ma∙ neeΣ t∩ discus≤ ì áááááthi≤ aspec⌠ witΦ you≥ Accountan⌠ and/o≥ you≥ loca∞ Sale≤ Ta° ì áááááofficσ iµ yo⌡ d∩ no⌠ alread∙ havσ ß clea≥ ruling« ShoulΣ yo⌡ ì áááááwisΦá t∩ changσ thσ basi≤ oµ Sale≤ Ta° calculatioε i⌠á woulΣ ì ááááábσá necessar∙á t∩á modif∙ thσ WORDERSá anΣá INVOIC┼á commanΣ ì áááááfiles. =OOOOOOOOOOOOOOOOOOOOOOOO= .pa è COMING ATTRACTIONS áááááWσ havσ ß widσ variet∙ oµ excitinτ program≤ alread∙ lineΣ u≡ ì áááááfor future issues including: - Sale≤áá Managemen⌠á systeφá t∩á assis⌠á sale≤áá person≤ ì áááááááááámaximisσá thei≥ effectivenes≤ iε ß repea⌠ cal∞á sellinτ ì ááááááááááenviroment. ááááá-ááááComprehensive General Ledger Accounting System ááááá-ááááClub Membership System ááááá-áááásale≤á prospect≤ generato≥ fo≥ easil∙ creatinτá mailinτ ì áááááááááálist≤á froφ thσ TELECO═ Yello≈ Page≤ (tr∙ i⌠á manually¼ ì ááááááááááits a lot of work). ááááá-ááááRegistereΣá publicatioεá mailinτ lis⌠á witΦá regulatioε ì áááááááááápost code bundling ááááá-ááááComprehensivσá se⌠á oµá disδá utilitie≤á fo≥á repairinτ ì áááááááááádamaged files, directories etc. ááááá-ááááCommunication≤á program≤á includinτ TT┘á emulato≥á plu≤ ì ááááááááááASCII and binary file transfer between computers. ááááá-áááá┴áá widσá variet∙á oµá spreadshee⌠áá application≤áá fo≥ ì áááááááááácommerce, farmers and engineers ááááá-ááááA comprehensive school administration system - Statistical analysis programs - Utilities for file compression and expansion - Utilities for print spooling and Ramdisk áááááIµá yo⌡ arσ no⌠ alread∙ ß subscribe≥ t∩ PDS¼á usσ thσá orde≥ ì áááááforφá iε thi≤ issuσ s∩ tha⌠ yo⌡ don'⌠ mis≤ ou⌠ oε thesσá anΣ ì áááááother great programs. .pa è PART C - TECHNICAL NOTES áááááThesσá note≤á arσá intendeΣ fo≥ thσ usσ oµá programmer≤á anΣ ì áááááexperienceΣ dBAS┼ user≤ wh∩ ma∙ wan⌠ t∩ modif∙ thσá DATAFLO╫ ì áááááAccountinτá Systeφá t∩ sui⌠ thei≥ owε purposes«á Whils⌠á no⌠ ì áááááexhaustive¼áá thσáá informatioεá herσá shoulΣáá assis⌠áá thσ ì áááááexperienceΣá reade≥á t∩ understanΣ ho≈ thσ systeφá operates« ì áááááInformatioε i≤ giveε abou⌠ filσ structures¼ thσ wa∙ iε whicΦ ì ááááávarious fields are used and the memory variables used. 1. FILE STRUCTURE áááááThσ followinτ i≤ ß lis⌠ oµ thσ Datß Basσ File≤á used¼á thei≥ ì ááááápurpose, the field names and the data stored in each field. .CP33 STRUCTURE FOR FILE: DATAFILE.DBF TRANSACTION FILE FOR TYPE 1 ORDERS FLD NAME TYPE WIDTH DEC PURPOSE 001 DATE:ORD C 008 Date order was placed 002 ACCNUM C 004 Customer account number 003 CODE C 009 Product code 004 ITEM C 030 Product description 005 COST N 009 002 Base selling price 006 TAX L 001 Taxable (T) or not (F) 007 S:TAX N 005 002 Sales tax % 008 INVNUM N 005 Invoice/cartnote number 009 ORD:NUM N 008 Customer's order number 010 ITEM:NUM N 002 Line number on order 011 INV:DATE C 008 Date invoice printed 012 ORD:COM C 030 Comments entered on order 013 QTY:ORD N 004 Quantity ordered 01┤ááQTY:BACK╧á╬á 00┤á Quantit∙áplaceΣáoε backorder 015 METH:SHIP C 010 Method for shipping 016 COST:SHIP N 006 002 Freight charges 017 DISCOUNT N 005 002 Discount allowed ($) 018 PACKED L 001 (T)rue if packing slip printed 019 INVOICED L 001 (T)rue if invoice has been printed 020 SPECIAL L 001 (T)ruσá iµá Specia∞á pricσá o≥ ì ááááááááááááááááááááááááááááááááááábackorde≥ááexists. Iµá ╘áá anΣ ì áááááááááááááááááááááááááááááááááááQTY:BACKO<>░ááá indicate≤ááá ß ì áááááááááááááááááááááááááááááááááááBackorde≥á exists¼á Iµá ╘á anΣ ì áááááááááááááááááááááááááááááááááááQTY:BACKO=░ááá indicate≤áááá ß ì áááááááááááááááááááááááááááááááááááspecia∞áá price«ááá (Note║áá ┴ ì áááááááááááááááááááááááááááááááááááBackorde≥á anΣ ß Specia∞ pricσ ì ááááááááááááááááááááááááááááááááááácannot co-exist.) ** TOTAL ** 00152 .CP7 The following files have the same structure as the DATAFILE. FILE PURPOSE HOLDATA Transaction file for collected goods DATATEMP Transaction file for Cash sales DATARCH Archive≤á filσá t∩á holΣá Backorder≤á anΣá Freigh⌠ ì ááááááááááááááácharges from DATAFILE, HOLDATA and DATATEMP è.CP26 STRUCTURE FOR FILE: LEDGER.DBF TRANSACTION FILE FOR STATEMENTS AND RECEIPTS AFFECTING SALES (EacΦástatemen⌠álinσái≤ ßárecord«áCleareΣát∩áLEDARC╚áeacΦ month) FLD NAME TYPE WIDTH DEC PURPOSE 001 ACCNUM C 004 Customer account number 002 NUM N 005 Invoice/cartnote number 003 DATE C 008 Date on invoice 004 CREDIT N 008 002 Amoun⌠á oµ credit¼á iµá credi⌠ ì ááááááááááááááááááááááááááááááááááátransaction 005 DEBIT N 008 002 Amoun⌠á oµá debit¼áá iµá debi⌠ ì ááááááááááááááááááááááááááááááááááátransaction 006 TYPE:TRAN C 004 Whethe≥áá "INVóá o≥á "RECóá o≥ ì ááááááááááááááááááááááááááááááááááá"ESD" or "RFC" 007 USEDSTMT L 001 (T)ruσ iµ thi≤ recorΣ ha≤ beeε ì áááááááááááááááááááááááááááááááááááprinted on a statement 008 ACCBAL N 008 002 Last statement balance 009 SALESTAX N 008 002 Amoun⌠á oµ Sale≤ Ta°á oεá thi≤ ì ááááááááááááááááááááááááááááááááááátransaction 010 TAX:TYPE C 001 2 if Sales Tax No. quoted │áiµá Sale≤ Ta°á payablσá bu⌠ ì áááááááááááááááááááááááááááááááááááretail sale 4 if Sales Tax payable but not a retail sale ** TOTAL 00056 .CP25 STRUCTURE FOR FILE:LEDARCH.DBF ARCHIVE FILE FOR DEBTORS TRANSACTIONS FLD NAME TYPE WIDTH DEC PURPOSE 001 ACCNUM C 004 Customer account number 002 NUM N 005 Invoice/cartnote number 003 DATE C 008 Date on invoice 00┤ CREDI╘ ╬ 00╕ 00▓ Amoun⌠ oµ credit¼ iµ credi⌠ ì transaction 00╡ DEBI╘ ╬ 00╕ 00▓ Amoun⌠ oµ debit¼ iµ debi⌠ ì transaction 00╢ TYPE:TRA╬ ├ 00┤ Whethe≥ "INVó o≥ "RECó o≥ "ESDó o≥ "RCF" 00╖ USEDSTM╘ ╠ 00▒ (T)ruσ iµ thi≤ recorΣ ha≤ ì been printed on a statement 008 ACCBAL N 008 002 Last statement balance 00╣ SALESTA╪ ╬ 00╕ 00▓ Amoun⌠ oµ Salesta° oε thi≤ ì transaction 010 TAX:TYPE C 001 2 If Sales Tax No. quoted │ Iµ Sale≤ Ta° payablσ bu⌠ ì retail sale ┤ Iµ Sale≤ Ta° payablσ bu⌠ no⌠ ì retail sale ** TOTAL ** 00056 .CP35 è STRUCTURE FOR FILE: NAMELIST.DBF CUSTOMER ACCOUNT DETAILS FLD NAME TYPE WIDTH DEC PURPOSE 001 ACCNUM C 004 Customer account number 002 NAME C 030 Customer's name 003 STREET C 030 First line of address 004 CITYPC C 003 Second line of address 005 ALTNAME C 030 Alternate name for delivery 006 ALTSTREET C 030 First line - alternate address 00╖ ALTSTREE╘ ├ 03░ SeconΣ linσ - alternatσ ì address 00╕ DISCOUN╘ ╬ 00▓ Customer'≤ discount¼ wholσ ì number % 00╣ TAXNU═ ├ 01░ Customer≤ Sale≤ Ta° numbe≥ iµ ì applicable« Iµ presen⌠ n∩ ta° ì is charged. 01░ CONTAC╘ ├ 01╡ Namσ oµ contac⌠ persoε a⌠ ì customer's 01▒ RESAL┼ ╠ 00▒ (T)ruσ iµ buyinτ fo≥ resale¼ ì (F)alse iµ not« Affect≤ Sale≤ ì Tax rate 01▓ DATENTE╥ ├ 00╕ Datσ oµ las⌠ update¼ systeφ ì assigned 013 LAST:BAL N 008 002 *Last statement balance 014 THIRTY N 008 002 *Thirty day balance 015 SIXTY N 008 002 *Sixty day balance 016 NINETY N 008 002 *Ninety day and over balance 017 STATDATE C 008 Date of last statement 01╕ NAST┘ ╠ 00▒ (T)ruσ iµ overduσ lette≥ i≤ t∩ ì be sent ** TOTAL ** 00263 ¬ SE┼ DISCUSSIO╬ I╬ PAR╘ ┬ - SECTION 11.8.3 .cp21 STRUCTURE FOR FILE : PRICELIS.DBF PRODUCT MASTER FILE FLD NAME TYPE WIDTH DEC PURPOSE 001 CODE C 009 Product code 002 ITEM C 030 Product description 003 COST N 009 002 Base Wholesale selling price 00┤ TA╪ ╬ 00╡ 00▓ Sale≤ Ta° ratσ fo≥ thi≤ ì product 00╡ DAT┼ ├ 00╕ Datσ las⌠ update¼ systeφ ì maintained 006 STOCKED N 004 Quantity in stock 007 ORDERED N 004 Cumulative quantity sold 008 B:ORDERED N 004 Quantity placed on backorder 009 DATE:ORD C 008 Date of last customer order 010 DATE:BO C 008 Date of last backorder 011 LAND:COST N 009 002 In-store cost ** TOTAL ** 00099 .CP27 è STRUCTURE FOR FILE : RFC.DBF TRANSACTION FILE FOR GOODS RETURNED FOR CREDIT FLD NAME TYPE WIDTH DEC PURPOSE 001 ACCNUM C 004 Customer account number 002 CODE C 009 Product code 003 ITEM C 030 Product description 004 REASON:RCFC 030 Reason given for return 005 DATE:RCF C 008 Date returned for credit raised 006 CRED:NUM N 004 Credit reference number 007 QTY:RET N 004 Quantity returned 00╕ TAX:╨ ╠ 00▒ (T)ruσ iµ origina∞ salσ wa≤ ì taxable 00╣ S:TA╪ ╬ 00╖ 00▓ Amoun⌠ oµ sale≤ ta° t∩ bσ ì reclaimed 01░ VALU:RF├ ╬ 00╕ 00▓ Actua∞ amoun⌠ t∩ bσ crediteΣ ì to customer 011 TAXABL┼ ╬ 00╕ 00▓ Amoun⌠ oµ credi⌠ whicΦ wa≤ ì taxable 012 INV:NUM N 005 Original invoice number 013 TAX:TYPE C 001 2 if Sales Tax No. quoted │ iµ Sale≤ Ta° payablσ bu⌠ ì retail sale ┤ iµ Sale≤ Ta° payablσ bu⌠ no⌠ ì a retail sale ** TOTAL ** 00120 .CP7 STRUCTURE FOR FILE : STOCK .DBF STOCKTAKE FILE, USED FOR RAPID UPDATING OF MAIN PRICELIST FILE FLD NAME TYPE DEC PURPOSE 001 COD C 009 Stock code 002 QUANITY N 007 Quantity in stock ** TOTAL ** 00017 .cp16 STRUCTURE FOR FILE: GENLED .DBF RECORD OF GENERAL LEDGER ACCOUNTS AND EXPENDITURE FLD NAME TYPE WIDTH DEC PURPOSE 001 DATECHQ C 008 Date of cheque 00▓ TYP┼ ├ 00╡ Genera∞ Ledge≥ accoun⌠ ì category 003 AMTCHQ N 008 002 Amount of cheque or charge 004 COMM C 030 Comments 005 DATE C 008 Date entered 006 PAYEE C 030 Cheque Payee 007 CHQNUM N 010 Cheque number 00╕ PRESENTE─ ╠ 00▒ (T)ruσ iµ chequσ ha≤ beeε ì presented ** TOTAL ** 00101 2. INDEX FILES áááááThe following index files are used: è FILE DATABASE FILE INDEXED FIELD CHQNUM.NDX GENLED CHQNUM GENTYPE.NDX GENLED TYPE NAME NAMELIST NAME NAMENUM NAMELIST ACCNUM PRICECOD PRICELIS CODE 3. MEMORY FILES áááááThe following Memory files are used: FILE FIELDS CONTENTS CONSTANT.MEM PINVNUM Next available Invoice number POINTER▒ Filσ pointe≥ useΣ iε somσ ì programs POINTER▓ Filσ pointe≥ useΣ iε somσ ì programs POINTER│ Filσ pointe≥ useΣ iε somσ ì program≤ (Note║ POINTE╥ ì variable≤ iε somσ programs¼ ì thσ storeΣ value≤ arσ no⌠ ì changed by the programs.) CREDIT.ME═ CREDIT.NU═ Nex⌠ availablσ Credi⌠ notσ ì number GENLED.MEM CHQNUM Next available cheque number NAME.MEM LINE1 ( LINE2 (Company name and address LINE3 (for Invoices, Statements LINE4 (etc. SLINE1 (Short version of company SLINE2 (name and address for SLINE3 (Statements. SLINE4 ( SLINE5 ( COMPRES╙ Printe≥ contro∞ codσ fo≥ ì compressed print. NORMA╠ Printe≥ contro∞ codσ fo≥ ì normal print. RECEIPT.MEM CRED:NUM Next available Receipt number áááááAl∞ Memor∙ Variable≤ arσ initialiseΣ b∙ thσ INITME═ prograφ ì áááááwheε firs⌠ startinτ thσ system«á The∙ ma∙ bσ altereΣ througΦ ì áááááthe INSTALL program which calls the INITMEM1 program. 4. REPRINTING ORDERS, INVOICES AND STATEMENTS áááááN∩á facilit∙á ha≤á beeε provideΣ iε thσ prograφá t∩á reprin⌠ ì áááááorders¼á invoice≤ o≥ statements«á Whils⌠ thi≤ maintain≤á thσ ì áááááaccountinτ integrit∙ oµ thσ system¼á i⌠ caε bσ ß nuisancσ iµ ì áááááyo⌡á havσá ßá pape≥ jaφ o≥ spil∞ coffeσ oεá thσá order¼á fo≥ ì áááááexample«á Yo⌡ ma∙ usσ dBASE'≤ owε facilitie≤ t∩ reprin⌠á an∙ ì áááááoµá thesσ documents«á First¼á placσ thσ tw∩ workinτ disk≤ iε ìèáááááthei≥ respectivσ drive≤ then¼á typσ DBAS┼ pres≤á <CR>«á Wheε ì áááááthσá do⌠ promp⌠ appears¼á se⌠ thσ defaul⌠ drivσ t∩ ┬ anΣ usσ ì áááááthe appropriate database. For example:- áááááT∩á reprin⌠á aε order¼á usσ thσ DATAFIL┼á databasσá anΣá thσ ì áááááREPLACE function as below:- áááááREPLACE PACKED WITH F FOR INVNUM=X Wherσá ╪ i≤ thσ numbe≥ oµ thσ Packinτ slip/Invoicσ whicΦ yo⌡ ì áááááwish to reprint. áááááT∩ reprin⌠ aε Invoice¼ US┼ thσ DATAFIL┼ databasσ anΣ REPLAC┼ ì áááááthσ INVOICE─ fielΣ witΦ F«á T∩ reprin⌠ ß Statement¼á US┼ thσ ì áááááLEDGER database and REPLACE the USEDSTMT field with F. =OOOOOOOOOOOOOOOOOOOOOOOOOO= .pa è.HE PUBLIC DOMAIN SOFTWARE ORDER FORM To: PDS Pty Ltd GPO Box 2245 ADELAIDE 5001 S.A. Ph (08) 211 7575 I would like a subscription [] @ $120.00 One month trial offer [] @ $12.00 Name............................................................. Address.......................................................... City..........................State..........Postcode............ My Cheque/Money Order/Official Order is enclosed: Subscription - $120.00..[] One month trial offer - $12.00 [] or charge my Bankcard/Visa/Mastercard |_|_|_|_|_|_|_|_|_|_|_|_|_|_| Expiry Date................... Signature:.............................. DISK FORMAT REQUIRED - Tick one only IBM-PC [] APPLE-DOS [] APPLE-CPM [] KAYPRO 2 [] STD 8" SS/SD CPM-80 [] OSBORNE D/D [] NEC APC MSDOS []