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LBGNHELP.TXT
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1991-12-01
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$$$1
---LABGEN Main Menu Help---
Welcome to the LABGEN Main Menu! LABGEN will help you become more
efficient with its labeling modules for Backup Diskettes and File
Folders. With its Generation History Tracking Module, LABGEN will
store valuable Peachtree Generation Histories that you can reference
for backup data and use with Peachtree Data Query. LABGEN also has a
feature called the 'Needs Sheet' in 'Utilities', to determine how many
labels you need before printing your diskette or file folder labels.
From this Main Menu you can get yourself totally organized in a matter
of minutes with the help of the LABGEN Flow Chart contained in it's
manual and with the Help Screens contained in each LABGEN Module.
All LABGEN Menu's are controlled by either using the cursor keys to
choose the LABGEN Menu Option and pressing ENTER or by pressing the
FIRST Letter of any of the Menu Choices.
%%%
$$$2
---LABGEN Disk Labels Sub Menu Help---
All of Peachtree's Modules are listed here. When you print diskette
labels, the module name is printed on each label and the period ending
date is printed next to the module name. On the second line, the
generation number and current period number are printed. If you used
the 'Needs Sheet' in 'Utilities' to determine the labels you want to
print, you can go into any module listed here to begin printing your
labels but, you do not have to use the 'Needs Sheet' to print labels
from this module. Generation numbers will not print on those modules
that do not have generations in Peachtree Complete III (e.g. Purchase
Order, Bank Account Manager, Job Cost, Fixed Assets, and Invoicing).
At this time, you can add an Additional Description for labels in each
module in this menu by entering it via the 'Additional Descriptions'.
Be reminded that those modules listed with a check mark (√) are ready
for printing your Backup Diskette Labels at this time and those with
a diamond () are loaded into the Label Queue file for printing.
%%%
$$$3
---LABGEN File Folder Labels Sub Menu Help---
All of Peachtree's Modules are listed here. When you print your
file labels the module name is printed on each label. Also, the period
ending date is printed next to the module name, then your company name
is printed on the line below the module name. If you used the 'Needs
Sheet' in 'Utilities' to determine the labels you want to print, you
can go into any module listed here to begin printing your folder labels.
However, you do not need to use the 'Needs Sheet' to print labels from
this module.
At this time you can add an Additional Description for labels in each
module in this menu by entering it via the 'Additional Descriptions'.
Be reminded that those modules listed with a check mark (√) are ready
for printing of your File Folder Labels at this time, and those with
a diamond () are loaded into the Label Queue file for printing.
%%%
$$$4
---LABGEN Generation History Help---
You can develop and save Generation Histories for the modules listed
on this screen. These are the only modules that have generations in
Peachtree Complete III. This generation history will become invaluable
if/when you need generation/period ending data for certain modules.
LABGEN will become especially helpful in Peachtree Data Query when you
need to associate period ending dates with generations.
To develop calendar quarter generations, enter the quarter ending date.
LABGEN will ask you if you process this module on a quarterly basis,
enter 'Y' for Yes; or enter 'N' for No if on a monthly basis. After
entering your generation, current period and period ending date, you
are asked if you want to make a list of generations back to zero.
LABGEN will make a list of generations back to zero or to January 1980
which ever comes first. Also, from the generation history screen,
you can make a history as far into the future as 12/31/99 for any
module. Please refer to manual on history creation for all modules.
%%%
$$$5
---LABGEN Main Utilities Help---
The Utilities Module has Backup, Restore, PCIII Label\Gen Printer
Maintenance & Setup, Needs Sheet, and Remove Generation History. We
recommend making a backup before you print a large label run, so if for
some reason your data files are lost or you would like to re-print the
entire run you can use the Restore program to restore your latest files.
%%%
$$$8
---LABGEN Generation History Sub Menu Help---
After answering all the questions for the history you chose to
create in this module, the LABGEN program gives you the ability to
store individual generation histories for Peachtree Complete III.
Using the 'Home' key will take you to the beginning of the history
file and using the 'End' key will take you to the end of the history
file. Using the F4 key, you can create a generation history as
far into the future as 12/31/99. By using the F10 key, you can print
full reports on a recently generated history or ALL of the histories
saved on disk. If you exit this screen you are asked if you want to
save any of your changes. Whenever you create generation histories in
LABGEN, we recommend you making a backup through our backup utility.
%%%
$$$10
---LABGEN Additional Descriptions Help---
If you would like to add an additional description to a label you
can enter it here. Then you will be able to include it on the module
labels you print. You cannot add additional descriptions from the
'Needs Sheet'. You must first add an additional description before
printing labels and if you add an additional description it will be
included on all your labels for whatever module you selected to
print to the label Queue. An example 'Additional Description' is:
'Weekly Backup' or 'Transaction Control Reports'.
To quickly delete an additional description simply type in the module
number for the description and type a BACKSLASH (\) and press enter.
%%%
$$$11
---LABGEN Generation History SPECIAL Payroll Help---
The payroll module is the only module where you could record dated
generations more than once a month. For example, if you process payroll
bi-weekly (or every two weeks) then you will need labels that are dated
bi-weekly. You are prompted in this program for all the data needed to
process your payroll labels. Be sure to answer all the questions for
proper processing. This module does support all payroll possibilities
and can be processed to work directly with the Job Cost module via the
Setup area of Utilities/Printer Maintenance & Setup. Using the 'Home'
key will take you to the beginning of the history file and using the
'End' key will take you to the end of the history file. Using the F4
key, you can create a generation history as far into the future as
12/31/99. By using the F10 key, you can print full reports on a
recently generated history or ALL of the histories saved on disk.
If you escape this screen you are asked if you want to save any of your
changes. Whenever you create generation histories in LABGEN, we
recommend you making a backup through our backup utility.
%%%
$$$12
---LABGEN Utilities Diskette Backup Help--
You should make a backup before printing labels or simply to save
the most recent Generation History files. Be sure to backup before LONG
label runs for LABGEN clears the 'Needs Sheet' data files for your next
processing session. In the backup utility LABGEN will also let you
print a backup label after making a backup. You can use this label to
quickly identify your backup. Be sure to have a FORMATTED disk ready
for the A: or B: drive of your system before attempting to backup!
Each backup will report the amount of bytes needed to make your backup.
So, you need to know how many bytes are free on your backup diskette
before making the backup.
%%%
$$$13
---LABGEN Configuration and Printer Setup Help---
LABGEN will allow most printers to work with the LABGEN Reports
Module and the Label Printing Module. If you choose to use a Laser
printer with LABGEN, please BE SURE that your laser is set to emulate
EPSON or IBM type dot matrix printer. The default codes set up should
work with most dot matrix printers and laser printers that emulate dot
matrix printer codes. Note that if you do use a different printer code,
that the codes in your printer manual that are referred to in this
setup as the unprintable characters should be displayed in your printer
manual with the CHR$(##) definition. In the example of the ESCAPE code,
be sure to use the BACKSLASH (\) key to precede the code and be sure to
use THREE numbers to define this code such as \027 for ESCAPE and
NOT \27. If you wish you can also use the INITIAL printer code to call
up any special loaded fonts that you may have in your laser printer for
using these fonts in your reports. We suggest you use the default codes
in this setup. You can easily return to default settings by deleting
the LABGEN.CFG file in the LABGEN directory.
%%%
$$$14
---LABGEN Needs Sheet Help---
When using the Needs Sheet, you must have created generation history
in the 'Generation History Tracking Module' for any module you want to
use the Needs Sheet for. In other words, if you want to create labels
for 12 months in advance and your current generation is 20, you must
create generation history to gen# 32 in the Generation History Tracking
Module first.
The 'Needs Sheet' will dramatically increase the speed at which you can
complete your label runs as you fill and print the label Queue in the
label printing area. PLEASE BE SURE that you do not ALTER your
Gen Histories that make up this 'Needs Sheet' by decreasing the amount
of dates calculated, for this will make the current created
'Needs Sheet' invalid and unavailable for your next update!
%%%
$$$15
---LABGEN Utilities Diskette Restore Help---
LABGEN gives you the ability to restore previously backed-up LABGEN
data. Be sure the correct backup diskette is loaded in your A: or B:
floppy disk drive. The Restore Utility will warn you of overwriting
of old data files, but cannot be interrupted once begun restoring!
%%%
$$$16
---LABGEN Needs Sheet for Disk Labels Help---
Since the 'Needs Sheet' works directly off the 'Generation History
Tracking Module', if you want to create a 'Needs Sheet' to include
generations beyond your current generation you must first create the
generations in the 'Generation History Tracking Module'. After you
create all generations you want to print, you are ready to include
the LOW and HIGH ranges in the Needs Sheet. Lets assume your current
generation in the General Ledger is 20 and you created generations up
to 40 in the 'Generation History Tracking Module'. And further you want
to print labels from 20-40. You would enter #1, from the 'Needs Sheet',
to bring up the General Ledger. Enter 20 as the LOW range and 40 as
the HIGH range. This would give you 21 labels and 1 label sheet!
Note: When you create a generation history for the General Ledger, you
will be able to use the 'Needs Sheet' for General Ledger, Fixed Assets,
and Bank Account Manager. See the manual for descriptions on how A/P,
A/R, Payroll, and Inventory affect using all modules in the Needs Sheet.
%%%
$$$17
---LABGEN Needs Sheet for File Folders Help---
Since the 'Needs Sheet' works directly off the 'Generation History
Tracking Module', if you want to create a 'Needs Sheet' to include
generations beyond your current generation you must first create the
generations in the 'Generation History Tracking Module'. After you
create all generations you want to print, you are ready to include
the LOW and HIGH ranges in the Needs Sheet. Lets assume your current
generation in the General Ledger is 20 and you created generations up
to 40 in the 'Generation History Tracking Module'. And further you want
to print labels from 20-40. You would enter #1, from the 'Needs Sheet',
to bring up the General Ledger. Enter 20 as the LOW range and 40 as
the HIGH range. This would give you 21 labels and 1 label sheet!
Note: When you create a generation history for the General Ledger, you
will be able to use the 'Needs Sheet' for General Ledger, Fixed Assets,
and Bank Account Manager. See the manual for description on how A/P,
A/R, Payroll, and Inventory affect using all modules in the Needs Sheet.
%%%
$$$18
---LABGEN Label QUEUE and Label Print Area Help---
You can use the data entered in the 'Needs Sheet' to print labels or
enter your own generations here. Remember, if you want to create labels
beyond your current Peachtree generation or period number you must
create those generations in the 'Generation History Tracking Module'
first before you can access them here.
LABGEN's Label QUEUE stores printer data for any number module labels
you want to print. So if you decide to print labels for 1 to 10 LABGEN
modules, you send the label's printer data to the QUEUE then print as
many modules as you have stored in the QUEUE. If you exit from LABGEN
before printing the data you stored in the QUEUE, LABGEN will warn you
before letting you exit the program. If you EXIT LABGEN BEFORE printing
data you stored in the QUEUE, when you return to LABGEN you will have to
re-enter all the data sent to the QUEUE.
%%%
$$$19
---LABGEN Delete Histories and Datafiles Help---
LABGEN lets you delete histories and datafiles to free up hard disk.
You should make a backup before deleting histories or any datafiles in
case you need to restore the data at a later date via the Utilities
Restore module in LABGEN.
* NOTE: By Deleting the LABGEN QUEUE file you delete the QUEUE that
contains your current session labels to be printed. All of your
LABGEN Histories will be unaffected by deleting this Queue
Data File. This feature will allow you to recreate the label
Queue if you make any mistakes during the creation of the label
Queue during this session.
%%%