Black Box 4/BlackBox.cdr/finance/page112p.arj/PAGEINIT.EXE/PAGE06.DTD

Text File | 1991-12-14 | 44KB | 978 lines

PROG=MENU00
Before you can enter the Page Financial Controller system, you must first
enter the date.

All dates in Page are in the English format of DD/MM/YY.

You may be asked for a password, if one has already been set. If no password
has been set, then you will not be asked.
PROG=MENU1
This is the Page Sales Ledger Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU10
This is the Page Sales Historic Analysis Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Sales Menu.
PROG=MENU11
This is the Page Budgets Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Nominal Menu.
PROG=MENU12
This is the Page Parts Explosion and Bill of Materials Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Stock Menu.
PROG=MENU13
This menu offers various VAT programs.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Nominal Menu.
PROG=MENU14
This menu offers options to Import and Export data, frequently to
spreadsheets.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU15
Thsi menu offers various Purchase Historic Analysis Reports.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Purchase Menu.
PROG=MENU2
This is the Page Purchase Ledger Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU3
This is the Page Nominal Ledger and Cashbook Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU4
This is the Page Stock (Inventory) Control Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU5
This is the Page Sales Order Processing Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU6
This is the Page Purchase Order Processing Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU7
This is the Page Job Costing Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU8
This is the Page Utilities Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Main Menu.
PROG=MENU9
This is the Page Special Pricing Menu.
Use the menu box to select which program you want.

Use the cursor (arrow) keys to high-light the program you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

If you press Escape, you will return to the Page Sales Menu.
PROG=PA
This is the Page Main Menu. Use the menu box to select which Ledger you
want to go to. You will be taken to another submenu, offering more choices.

Use the cursor (arrow) keys to high-light the submenu you want, and then hit
enter. Alternatively, press the first letter of the option you want, and hit
enter when it is high-lighted.

Always exit by the "Exit from Accounts to DOS" panel.
If you do not exit properly, your data files will be corrupted (damaged).
PROG=PAACAT
This program allows you to see the total net sales value of stock items
in a selected category sold between specified dates.
PROG=PAACUST
This program allows you to see all that a customer has bought.

Dates and selling prices are shown.

You may alternatively select a single invoice by number, to see its details.
PROG=PAAERA
This program lets you delete old sales analysis details which are no longer
needed.

This will both help you save disk space on your computer, and also save time
and paper when obsolete details are removed from reports.

You simply specify a date, and all sales analysis records at least as old as
that date are deleted.
PROG=PAAITEM
This program allows you to select an item, and have a report on all custom-
ers who have bought that item.

Details are shown of the dates and selling prices of the sales.
PROG=PAAPROF
This program shows you the profit made on each invoice over a selected range
of days.

This program only works for stock items, as the sale of non-stock or
miscellaneous items does not have a cost price from which to find profits!

The details option shows the details for each line, with the stock code, cost
and selling unit prices, and the quantity sold.
PROG=PAATRAN
This program shows a history of all invoices (and credits) to a customer.

Dates and amounts are shown.
PROG=PABOMCOM
This program produces a report of either:

    Which components this product uses, or

    Which products this component goes into.

For an intermediate assembly, there may be reports available both upwards
and downwards.
PROG=PABOMCST
This report breaks a product down into its base components. (I.e. it goes
down to the lowest level if you have a multi-level parts explosion.)

The cost of the finished product is calculated from the cost prices of the
parts.

You can use this report to add the costs of stock-controlled items (e.g.
plates or screws) and non-stock-controlled products (e.g. 5-minutes-labour).

You may optionally update the calculated cost to the stock file.
PROG=PABOMDIS
This program will dis-assemble a finished product into its parts.
You may break it down one level, or all the way into base components.
PROG=PABOMKIT
This program lets you construct Invoice Kit Lists. Invoice Kit Lists are
entirely (repeat entirely) different from the usual Bill of Materials.
Invoice Kit Lists are a simple way of automatically entering a complex
series of stock items into Sales Invoicing. A maximum of 12 different
stock items may belong to a Kit, which only allows one level down. Each
item in the Kit will be itemised on the sales invoice. The complete Kit
may have its own price. If this is zero, then the parts' prices apply.
PROG=PABOMR
This is the most complex program in Bill of Materials. It has three options.
(1) You can ask it to report on what is used to produce a product. It will
detail all the sub-levels (if any, up to 12) while producing this product.
(2) You can ask it to just execute the assembly, if possible. The idea is to
tell the system that you have produced an item (or number of items), and for
the computer to automatically adjust all the stock levels. There will be a
warning message if the system cannot assemble the product(s) because of
shortages of components on the computer.
(3) You can tell the system to both execute and report. The idea is that the
computer will adjust stock (if possible) and report on what you should do.
PROG=PABOMSET
This program sets relationships for Bill-of-Materials or Parts Explosion.
This is the first BOM program you use; it sets the files ready for the other
programs to manipulate.
You set a product as using so-many of a component. The "product" in this
instance may, of course, be a component of another product. You could
equally be calling them "kit" and "part", or "assembly" and "sub-assembly".
You can come back to this program at any time to amend entries. If you need
to erase a relationship, then set the number of components as 0, which will
delete the product-component relationship.
PROG=PAFACCT
These are your Cashbook analysis codes, which are also your Nominal Account
codes in your Nominal Ledger.

You may only enter amounts directly into these accounts at start-up, or just
after an end-of-year (before any vouchers are done).

Take great care that you correctly designate accounts as profit-and-loss or
balance-sheet. You will not be able to alter this afterwards. If in doubt,
consult your accountant or bookkeeper first, before setting up your codes.
PROG=PAFBUD
This program enables you to set periodic budgets for each account.

Ensure that accounts likely to have credit (-ve) balances also have negative
budgets.
PROG=PAFCBP
This program allows you to set a special price for the designated customer
for a designated stock item. You can effectively set up a special price list
for each customer.

These prices will override any other prices, e.g. price bands, or volume
price breaks.

You can erase a customer-special-price by setting a 0 price (this then
deletes the relationship, instead of setting a 0 price).
PROG=PAFCUST
This program enables you to use the customer files. Despatch addresses are
added by a separate program.

You will only be allowed to delete customers who have no balance.

You are able to add customers in other programs. You may then come back to
this program to finish the customers' details.
PROG=PAFDESP
Customers must already exist to have these Despatch addresses added. (When
customers are first created, the invoice and despatch addresses are the
same.)

These Despatch Addresses appear both on the Customer Labels, and also (if
you have set the invoice layout to include them) on invoices.
PROG=PAFITEM
This program enables you to add etc stock records.

The COPY mode is designed to help you enter several similar stock lines.

You cannot delete items which have quantities in stock.

You can add stock codes in numerous other programs, but may well wish to use
this program to tidy up these items' details.
PROG=PAFJCOST
This program allows you to add a cost line to an existing job.

Cost lines might be labour employed, stock used, or miscellaneous costs.
PROG=PAFJOB
This program lets you add, amend, or enquire on a job.

A job is likely to contain many detail lines, saying what costs have been
incurred; these are all added in other programs. This program just adds the
header information for the job.

When a job is finished, you either turn it into a completed sales order to
invoice (done elsewhere), or else print out the completed details and delete
the finished job using this program.
PROG=PAFPORD
This program enables you to input Purchase Orders, those you send to suppli-
ers. Only when they are input by this program will you be able to print
Orders, and receive goods against the order.
Each order will consist of one HEADER, and at least one DETAIL line. Input
the header first (by changing mode to ADD HEADER), and then input the detail
line(s) by changing mode to ADD DETAIL.
You may enter goods received against an order at the time that you input the
order, or at a later time by using this program. (This is an alternative to
using the usual goods-received program.)
If you create new item/product codes, they can be permanent or one-off ones.
PROG=PAFSORD
This program enables you to input sales orders (orders from customers). You
will first change mode to ADD HEADER, to enter the main order details, and
then change mode to ADD DETAIL to input the goods/services line(s).
You can allocate goods to order lines using this program.
You can create new stock or product codes while using this program. You can
then designate the item/product to be permanently on the stock file, or a
one-off to exist only so long as the order is outstanding. Service trades
will be most likely to use the one-off option.
After a Sales Order has been allocated, then it may be invoiced using the
usual Sales Invoice program.
PROG=PAFSUPP
This program lets you add/delete/enquire etc. in the supplier file.

You cannot delete suppliers who have a balance.

You can add suppliers from various other programs, e.g. the purchase invoice
program. You may then come back to this program to tidy up the supplier
details.
PROG=PAHSUPP
This program allows you to see all that a supplier has sold you.

Dates and selling prices are shown.

You may alternatively select a single invoice by number, to see its details.
PROG=PAHERA
This program lets you delete old purchase analysis details which are no
longer needed.

This will both help you save disk space on your computer, and also save time
and paper when obsolete details are removed from reports.

You simply specify a date, and all the analysis records at least as old as
that date are deleted.
PROG=PAHITEM
This program allows you to select an item, and have a report on all
suppliers who have sold you that item.

Details are shown of the dates and cost prices of the items.
PROG=PAHTRAN
This program shows a history of all invoices (and credits) from a
supplier.

Dates and amounts are shown.
PROG=PAJAME
You may alter any cost line on a job, right up to the time it is deleted or
invoiced.

You will first need to print the report on the selected job, so that you
know the cost line's line number on the job.
PROG=PAJSORD
This program lets you turn a completed job into a sales order ready for
invoicing (using the normal sales invoice program).

The job is deleted.
The sales order is created as a fully-allocated sales order.
Each cost line is held as a temporary stock item until the invoice is done.

This method of turning a costed job into an itemised sales invoice is ideal
for firms quoting on a "cost-plus" basis.
PROG=PAKADJ
This program enables you to record sales and purchases not done via sales or
purchase invoices.

You can adjust stock levels by an amount, or to a new level.

Retailers can set a new level after a stock-take, and mark the difference as
sales.
PROG=PAKLAB
This program produces simple labels designed either to be affixed to the
actual goods, or to go onto the bin or shelf where the goods are stored.

You can alternatively produce labels to your own design by using the Data
Export utility, and then using a spreadsheet or database-handler to print
labels to your own requirements.
PROG=PAKPER
This program provides a convenient way to change your selling prices by a
percentage.
PROG=PAKSEAR
This program is designed to offer you a quick and simple way of scanning
your stock file. This is particularly useful for companies who hold a large
number of technically-specified items, e.g. motor suppliers.
PROG=PAKSET
You may set the stock file as to be updated by quantities bought and sold in
purchase and sales invoicing. This suits stock-based companies, and is the
stock-level "controlled" option.
You may alternately set the stock file not to be updated, which will often
suit service industries better. In this case, the stock file becomes a kind
of product file, and can hold descriptions such as "1/4 hour labour".
If you elect to allow stock item valuation to be as part of a penny (down to
1/100th), then sales and purchase invoicing can invoice non-stock items in
this way too. Setting this, or allowing fractional quantities in invoicing,
increases the chances of rounding errors occurring.
PROG=PAKSUPP
This program provides reports of all items bought from a specified supplier.
The last supplier for each item is used.
PROG=PAKTRAN
This program shows each transaction to the stock file, and prints the
description of that transaction.

You may wish to keep this report for audit purposes.

Transactions are sent to the stock file from sales and purchase invoices
especially.
PROG=PANHIST
This program shows all the transactions in the current year (since the last
year end) for the selected account.
The account's beginning-of-year and current balances are also shown.
PROG=PANIMPO
                       Sample Data:
  <-Account> <Description---------> <Date>  Value Vcher VAT
  "1000    ","SELL WIDGET TO JONES",890612,-100.00,5201,1
  "0071    ","SELL WIDGET TO JONES",890612, -15.00,5201,1
  "0038    ","SELL WIDGET TO JONES",890612, 115.00,5201,1
  *** OBTAINED FROM DBASE BY COPY TO VOUCH.TXT DELIMITED

Use a VAT Rate of 0-9 as relevant. For wages etc., use a "rate" of -1
PROG=PANLINT
  This program will usually be used only when first starting the system.

  It enables you to set the Nominal Accounts (Cashbook Analysis Codes) to be
automatically updated by sales and purchase invoicing and cash programs.
PROG=PANLIST
  This program enables you to print a section of your Nominal Ledger, by
selecting start and end accounts.

  Totals are given by monthly, quarterly, and year-to-date periods.

  A typical example would be to total all overheads, assuming their codes
are all prefixed "34", by selecting to print from account "3400    " up to
and including account "3499    ".

  This also does nicely to total sales and purchases for VAT quarters
PROG=PANRPTD
You will either have already created a report Header, or you can do it in
this program.

You will specify each nominal account to appear on its own line, giving it a
line number. If you give lines the numbers 1, 2, 3 etc., you can later come
back and insert lines as, e.g., 1.10, 1.55, etc.

The balances you specify to show (e.g. a "3" to specify each year-to-date
balance), will be totalled. Firstly the Credits and Debits will be totalled,
and then the Grand Total will be shown as a single Debit or Credit.
PROG=PANRPTH
This program lets you set the main Header for a user-defined report.

You will add each detail line with the Detail-Line program.

For example, you could use this program to create a report header for a
report with the code "COSTS" and the description "OVERHEADS YEAR-TO-DATE".

You could then use the Detail-Line program to specify each nominal overhead
account, using its year-to-date balance.
PROG=PANRPTR
This program lets you run a report which you have created using the two
programs above this one on the menu.

Each specified nominal account will be shown in the specified line order.
If lines 1, 2.5 and 15.02 are the first three lines specified on your report
then they will be printed on consecutive lines on the report (i.e. there
will not be blank lines counted off between account lines).

Subtotals will be shown t (i.e. there
will not be blank lines counted off between account lines).
PROG=PANYEAR
This program is the same as the ordinary vouchers listing in most respects.

The difference is that this program reports on all the vouchers in the curr-
ent year to date. (The ordinary program only reports on the current month.)

Run this program at the end of the year, for all accounts, sorted by trans-
action number and then by account.
PROG=PAOHEAD
This program sets up your heading (if any) for:
    Purchase Orders
    Sales Order Acknowledgements
    Sales Despatch Notes

You can specify the number of blank lines to go above the printed heading,
and then set up to 5 printed lines, which will be centred on the printed
80-column paper.
PROG=PAONSET
This program gives you a convenient way to set the last number used for
sales and/or purchase orders.

You will probably use this program when first setting up the system.
PROG=PAPCASH
This program lets you record payments to suppliers.
You will first decide the amount to pay. (You can use this program for a
quick look at transactions by entering 0 payment and then doing no matching
of transactions.)
Then enter the payment and match it against the relevant invoices.

You may enter a cheque number, or other reference, which will appear on the
bank or cash entry to the cashbook or Nominal Ledger.
PROG=PAPIMPO
             Sample Data (all eight values on same input line):
  <-Code-> <-Name----------> <-Addr1------> <-Addr2--> <Addr3> Postcode
  <-Telephone--> <-Contact-->
  "SMITHJ","JOHN SMITH & CO","14 LONG LANE","TWINKTON","HANTS","SO2 3JH",
  "(07022) 3434","MR J SMITH"
  "PETERSON","PETERSON STEEL","1 THE SQUARE","MANCHESTER","","MN33 8KJ",
  "[phone]","POLLY GREEN"
  *** OBTAINED FROM DBASE BY COPY TO SUPPS.TXT DELIMITED
PROG=PAPINV
This program produces invoices to the layout set elsewhere.
You may create customers and/or stock lines while entering invoices.
You will have to enter Nominal accounts for VAT and debtors, unless entered
previously.
For each line, you will be asked for a Nominal sales account.
You may alter the invoice/credit number offered, and also the VAT amount.
These facilities are intended for when entering invoices done outside this
system. Duplicate invoice numbers will be refused.
You may select to invoice an allocated sales order by selecting its number.
You also have Proforma, Quote, and Total-Discount options.
PROG=PAPMONTH
The software runs on a strict month-by-month basis. Once you have ended a
period, you cannot go back to add transactions to the previous period.

The manual has a suggested end-of-month routine, telling you the reports to
be run and kept for audit purposes.

Backup your data BEFORE running this program.

You enter a CUT-OFF date when you are going to carry on entering, say, June
transactions before doing the May month-end. See the manual for more advice.
PROG=PAPPETTY
This program is designed for small purchases that you would not enter via
the Purchase Ledger.
You are limited to just one analysis code to breakdown the net purchase
amount. If the purchase should be split, then use the voucher entry program.
PROG=PAPPINV
This program allows you to record purchase invoices received. No report is
produced directly.
A detailed breakdown of purchases goes line-by-line into the Nominal Ledger.
You will enter the purchase invoice line-by-line, and then total.
You must enter any VAT as your supplier charges it, rather than as the
software suggests, if there is a difference.
You can add the supplier while in this program, as well as stock codes and
nominal codes.
You can select to receive a purchase order, if the goods have been received.
PROG=PAPPREC
Use this program to record goods which have been received against a purchase
order.
You can either stipulate that the whole order has been received, or select
to specify receipts line-by-line.
Only after goods on a purchase order have been marked as received, can the
purchase invoice be processed by using the normal purchase invoice program.
PROG=PAPREM
  This program produces a report intended to be sent with your cheque to a
supplier.

  You may select to show all the supplier's invoices, paid or not, or only
those invoices paid.
PROG=PAPSHOP
This program is much quicker and easier than the ordinary voucher-entry
system. You are, however, limited to just one sales analysis code. If the
sales need to be split over several analysis codes, then use the other
program.
This program should not be used when the Sales Ledger is more appropriate.
If, however, you were not using the Sales Ledger at all, then you could put
credit sales through this program, using a debtors account instead of bank.
PROG=PAPVCHR
This program enables you to add vouchers as you would do in a manual cash-
book. Files are updated by the FINISH key, offered when the total is zero.
You would usually use the quick-entry programs if possible, but you must use
this program if one transaction needs to be split into several analysis
codes.
Enter very long vouchers over several pages of entries. You are only allowed
9 lines per page, so make the 9th line a dummy to balance the page to zero.
Credits are entered as negative ("-" or minus) values.
Note down the voucher number onto your actual paperwork (e.g. receipt) to
enable cross-checking later.
PROG=PARAPCS
This report shows suppliers to whom you owe money.

The aged balances are calculated as one month for each month-end run, and
not by heading dates.

You are offered a variety of ways in which to select creditors.
PROG=PARASDS
This report shows your debtors aged over the current month plus 6 previous
months. Note that ageing is calculated by the number of month-ends run, and
not by the heading date of transactions.

You are offered a selection of options for choosing debtors.
PROG=PARATIO
These ratios are used for management information only. They are not part of
the accounts which you are required to keep for audit or tax purposes.

These ratios make most sense at the end of a month, just before the end-of-
month routine is run.
PROG=PARBDEV
This program produces a four-line report for accounts with a budget deviat-
ion larger than the selected percentage.

The accounts shown are selected as intelligently as possible. Inactive
accounts, or those with no budget set, will generally be ignored.

If you select to report on a zero percentage deviation, however, all your
accounts will be listed.

The percentage shown is the achieved/budget. Equality shows 100%.
PROG=PARBUD
This program reports on the periodic budgets for the selected accounts.
PROG=PARCBP
This program reports on all and any special prices set for the selected
customer.
PROG=PARCLAB
This is a spooled report, just like any other.

The label size indicated is fairly standard.

If there are any Despatch or Delivery Addresses "attached" to Sales or
Purchase Orders, then labels may be printed for these addresses too.
PROG=PARCLIST
You may select either a 1-line name-only report, or a five-line address
report.

You will probably want to keep an up-to-date copy of this report printed as
hard-copy.
PROG=PARCTO
This report shows net turnovers for the selected customers.
You have a choice of the way customers are to be sorted in this report.
PROG=PARDISC1
This program shows the net selling prices for stock items for the customers
in price bands 0 to 9.

Only those items where the different customer price bands have their own
prices are shown.
PROG=PARDISC2
This report shows the price breaks by volume for customer price band 0.

Only stock items where there are different prices at different sales volumes
are shown in the report.
PROG=PARJLIST
This program lists jobs on file. You may select and sort by job code, or by
customer.
PROG=PARJRPT
This report shows the state of a selected job.

The job heading is shown, with all cost lines.
PROG=PARKLOC
This report shows stock items selected or sorted by their location. This is
set in the Stock Records program, and is likely to refer to the depot,
warehouse, or shelf where they are kept.
PROG=PARKTO
This report shows stock items selected by code or category. The value and
quantity turnovers are shown, and the values are totalled.
PROG=PARLIM
You may enter a fraction of the credit limit. E.g. to show customers whose
balances is twice the credit limit, or customers whose balances are 0.9 of
the credit limit.
A credit limit of 0 is taken as no credit limit set, rather than a credit
limit of nil. To put customers on a stop-list, give a credit limit of 0.01
or -1, etc.
PROG=PARMON
This report shows sales, purchases, and adjustments for each item.

You may wish to use this report to calculate re-order levels.

It is sometimes useful to retain this report for audit purposes.
PROG=PARPITEM
This program produces a report showing all items on outstanding purchase
orders.
Totals are calculated and printed.
PROG=PARPLIST
This shows all, or a selected portion of, suppliers on file.

You may select a 1-line report, or a full-address report.
PROG=PARPOUT
This program lists all purchase orders which are outstanding, with details
of the goods included.

This program deletes the finished purchase orders (i.e. after they have
been processed by the purchase invoice program). Therefore ensure that you
run this program after invoicing.
PROG=PARPOVR
This program lists all purchase orders which are overdue, i.e. have a due
date earlier than the date that the report is run.
PROG=PARPPORD
This program prints an order to send to a supplier. You must already have
input the order.
The header for the printed order (the lines at the top of the page), are set
by another program on the orders menu.

All the orders which you have selected to print will be printed at one time
after you exit from this program.
PROG=PARPROF
Profitability of items may be calculated as a percentage either of the cost
or selling price.
The profitability is simply the net selling price minus the last cost.
PROG=PARPROL
This program produces a report in two parts. The first reports on your
Profit-and-Loss accounts, calculating your profit for the periods.
The second part of your report shows your Balance Sheet accounts, which you
may use as the basis for your Balance Sheet calculations.
PROG=PARPTRAN
This report shows Purchase Ledger transactions.
Keep this report at month end for audit purposes.

This report is split into four sections: Invoices, Credits, Payments, and
Matchings (the last being of most use for VAT Cash Accounting).
The report by "Header" date will show any outstanding purchase invoices
with heading dates as selected. The "Current" option shows those added since
the last month-end, regardless of their heading date.
PROG=PARROL
This program will suggest purchase orders as a multiple of any re-order
quantity set.

You can select to show only items below their re-order levels, or to show
all items whether short or not.

The notional quantity in hand is calculated from the actual physical stock,
plus purchase orders on their way in, minus sales orders outstanding.
PROG=PARSELL
Both net and VAT-inclusive prices are shown.

You can select sections of the file, and, optionally, only items where
there are goods in stock.
PROG=PARSITEM
This program produces a report on all items on outstanding sales orders.
Totals are calculated and shown.
PROG=PARSLAB
This program prints standard-sized labels for the selected suppliers.
PROG=PARSMT
Statements are printed to the layout designed in the layout program.

All transactions are shown that are either outstanding or from the current
month.

You are offered various selection criteria for debtors.
PROG=PARSOUT
This program produces a report on all sales orders which have not yet been
invoiced.
Full details of the goods on detail lines are shown.

This program deletes the finished (invoiced) sales orders, so this program
should be run after invoicing in any case.
PROG=PARSOVR
This program shows sales orders which are overdue, i.e. which have a due
date earlier than the date the report was run.
PROG=PARSTRAN
This program reports in 4 parts:
  1) Invoices raised
  2) Credit Notes
  3) Payments received (including cash invoices)
  4) Invoices paid this month (to assist in VAT Cash-Accounting)

The "Header" date option lets you select, for example, just today's invoices
whereas the "Current" option shows all transactions since last month-end.
Keep a copy of this report at month end for audit purposes.
PROG=PARTPAL
This program calculates and shows your Trading Profit and Loss. Trading
means that income such as bank interest, and overheads such as depreciation
are not included.
Firstly your net sales are totalled. Then your costs of sales, such as
commissions and stock usage, are deducted to give a gross profit. Then
your overheads are deducted to give a trading net profit or loss.
PROG=PARTRIAL
The Trial Balance is one report that you will definitely want to keep for
audit purposes, at the least just before your year end.

In manual accounting, the Trial Balance is used to check that all the arith-
metic has been done correctly.
On a computer system, it is virtually certain that the Trial Balance will
balance (unless the data files have become corrupt). The report is, however,
one still demanded by auditors.
PROG=PARVAL
Items are valued at last cost.

The latest stock valuation can be automatically updated into the Nominal
Ledger, at least on a monthly basis.
Your Profit-to-Date figure will not be accurate until your stock valuation
has been entered into the Nominal Ledger.
This automatic update of the Nominal Ledger relies upon there being just
one Stock-in-Hand account in the Nominal Ledger, and just one Stock-Usage
account. If you have complex accounts, you will prefer manual updating.
PROG=PARVCHR
This program must be run before the end-of-month (otherwise the month-end
will refuse to run).
Keep the report for audit purposes. After the audit is complete, you will
probably keep the whole-year report instead.
For Bank reconciliation, select for a single account, and enter your Bank
account code.

When you select to print ALL vouchers, you may select to sort by the trans-
ion number, or by the account code.
PROG=PASABLE
This program shows sales orders which can be fully allocated.
Each of the orders shown can be allocated, but this does not necessarily
imply that they can all be allocated together.
PROG=PASALL
Goods must be allocated to orders before the order can be invoiced. Despatch
Notes and Picking Lists only show allocated items.
Allocation of stock to orders is the same as ear-marking the stock for that
order. The items are still physically in stock, but other sales orders are
unable to use them.
The AUTOMATIC option will allocate all available stock usable. The usage
will be to priority orders before non-priority, and to urgent items before
non-urgent. Items without controlled levels must be allocated singly only.
If you are using the system for Job Costing, allocation means the same as
work done.
PROG=PASALLD
This program lists orders which have been part or fully allocated. These can
be invoiced.
Be certain that you print any Despatch Notes or Picking Lists needed before
you invoice the orders. (Invoicing will erase the allocated-and-invoiced
items from the outstanding orders.)
PROG=PASCASH
This program's operation falls into two parts. Make sure you understand.
Firstly, you enter the amount of money received (or discount allowed, etc).
You may do this without matching the payment to invoices.

The second part of the program lets you match off invoices, credit notes,
and payments against each other. You do not need to enter any payment to use
this part of the program (i.e. you can enter 0 payment and go straight onto
matching off existing transactions).

Matched-off transactions will clear off the files at month end.
PROG=PASDES
These are notes to your customers to tell them that the goods are on their
way.
They can also or alternatively be used as Packing Notes, or Consignment
Notes, and packed in with the goods.
They show all goods which have been allocated, but not yet invoiced.
All the orders which you select will print at one go, as soon as you exit
from the program.
The wide format shows both customer addresses, and backorders. The narrow
format shows only the despatch address, and without backorders.
PROG=PASDISC
On the customer file, customers are marked for their "Price Band".

Customers in bands 0 to 9 can have a different net selling price in each
case.

Customers in band 0 have a further option. They can have price breaks by
volume. E.g. they can buy 1 at £5, 10 at £4.75, 50 at £4.50, etc.
PROG=PASIMPO
             Sample Data (all nine values on same input line):
  <-Code-> <-Name----------> <-Addr1------> <-Addr2--> <Addr3> Postcode
  <-Telephone--> <-Contact--> <-Notes----->
  "SMITHJ","JOHN SMITH & CO","14 LONG LANE","TWINKTON","HANTS","SO2 3JH",
  "(07022) 3434","MR J SMITH","*NO CREDIT*"
  "PETERSON","PETERSON STEEL","1 THE SQUARE","MANCHESTER","","MN33 8KJ",
  "[phone]","POLLY GREEN","NEXT-DAY DELIVERY"
  *** OBTAINED FROM DBASE BY COPY TO CUSTS.TXT DELIMITED
PROG=PASPICKC
This produces a list of items to pick out for each order.
Only allocated items are shown.
PROG=PASPICKI
This program produces a bulk picking list for warehouse use. All items on
all allocated orders are added and shown.
The idea is for the warehouse to use this list to collect all the goods
which are needed. The despatch area can then use the Picking List by Custom-
er to split the goods into orders.
PROG=PASRACK
These are confirmations of orders to be sent to customers as soon as the
order is received.
They can be printed whether or not the goods have been allocated to the
order.
All the orders which you select will print in one go when you exit from the
program.
PROG=PAUEXC
This program enables you to set various parameters or flags, that will
tell the system how to work.
The VAT option applies if one item might be sold at various VAT rates.
The Nominal default accounts are changed here, rather than in the
invoicing programs, to minimise the chances for errors.
Disabling sales and purchase analysis will save disk space and greatly
speed invoicing.
PROG=PAUEXPO
The exported data includes the following, with date-exported at the end.
STOCK: code, description, sell price, vat code, cost price, rol, roq, month-
       to-date sold, purchased, and adjusted, current stock, and T/O YTD.
CUSTOMER: code, name, address, tel, contact, UK?, credit limit, despatch
       name & address, turnovers MTD, YTD & last year.
SUPPLIER: as CUSTOMER, without credit limit or despatch details.
S & P INV: customer, type I=inv C=CRN A=cash, number, flag A=cash sale, date
       cust ref, our ref, gross amt, VAT amt, outst'g amt, paid MTD.
NOM ACCT: code, Profit/Loss, desc, current bal, QTD, MTD, last year.
VOUCHERS: N/L acct, voucher no, desc, date, amt (-ve for credits).
PROG=PAUHEAD
This program will generally only be used once, when you first start the
system going.

If you set strict printer checking, then it will be very strict; much more
so than most software. Unless your printer dip switches, and cable connect-
ions, are 100% correct then you will have errors reported.

The PAUSE option may not work unless all the pins are connected between the
computer and printer.
PROG=PAUIMPK
                       Sample Data:
  <-Code> <-Description-> Cost Quantity-adjust VAT-rate Sell-net
  "CODE1","DESCRIPTION-1",33.15,8,1,50
  "AB-48-9311","",0,-4,1,0
  "KNIFE-AND-FORK-SET","SUPERIOR QUALITY PLASTIC K&F UTENSILS",2.15,0,1,5.75
  *** OBTAINED FROM DBASE BY COPY TO STOCK.TXT DELIMITED
PROG=PAUIMPO
The import file MUST be Comma-separated-variable ASCII and in the format:
Invoice number: 6 numeric characters. Customer: 8 characters, must exist.
Date: 6 numeric characters YYMMDD. Customer Ref: 20 characters. Gross
Amount: 8 numeric characters. VAT Amount: 8 numeric characters. VAT Rate:
1 numeric character.          Example data:
     1,"SMITH01 ",910217,"Harry phone         ",     115,      15,1
  3573,"JONESJ  ",910218,"Order 91/2-AB-343   ",  500.60,  575.69,1
  *** OBTAINED FROM DBASE BY COPY TO INVOICE.TXT DELIMITED
PROG=PAULAY
  Layout the background text, leaving the data-output fields marked by the
tilde "~" character. Control-N and Control-Y insert and delete lines.
  You may move around using the cursor (arrow) keys. Note that you may input
the escape character (it will show as a left-pointing arrow) as a proper
part of your layout. Most printers will want an escape sent to allow special
printing such as near-letter-quality or elite.
  After you have finished setting the layout, you may match the data fields
(shown as "~~~"s) to the data to print. You may set the field lengths as you
wish. If the field is too small for the attempted output, it will be cut
down. If the field is too large, no harm will be done.
PROG=PAUPASS
There are two levels of password protection.

The main password simply allows entry to your accounts generally.

The limited-access password allows the operator into most programs except
the Nominal Ledger (which is invariably the Ledger holding confidential
information).
PROG=PAUSPL
This program lets you print any reports which have been previously left on
disk by the KEEP option of a report program.

The default spool-file offered is the invoice spool-file PAPINV.S0. You get
a spool-file name by taking the name of the program which produced it (for
the invoice program, PAPINV), and adding ".S" and then the user number. On a
single-user system, this is 0. You may, of course, change the spool-file
name when KEEPing the file; if so, then you must remember the name you gave.
This program will enable you to select pages from a spooled report, e.g.
just print pages 8 to 12.
PROG=PAUWHO
This program is only of use in multi-user operation. It shows which
operators are logged into your accounts system, and any files they have
locked.

The ZAP option is sometimes very convenient if you have a colleague prone to
leaving a terminal unattended whilst amending files. BE WARNED! If used
recklessly it can also corrupt files.
PROG=PAVAT
This program will insist on knowing your VAT accounts in the Nominal Ledger.
If you have not entered these previously, then you may create the VAT codes
for sales and purchase VAT now.

These balances only apply to users who use the standard VAT accounting on a
receivable and payable basis. It should not be consulted by people using
VAT cash accounting. Nor is this program of use to people who have multiple
sales or purchase VAT accounts.
PROG=PAVATC
This is a monthly report which shows VAT actually paid, as opposed to owed.

It should only be used by firms registered for VAT Cash Accounting.
PROG=PAVATR
This is a monthly report showing the breakdown of VAT payable or reclaim-
able by VAT rates 0-9.
$$EOF