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I00 --GENERAL TOPICS-->0000 I00More about HELP>0000 I10Saving a File>0100 I10Retrieving a File>0200 I10Library Window>0400 I10File Window>0500 I10Create/Save Window>0700 I10Extended Name>4100 I20 --COMMAND OPTIONS-->0000 I20Open>1001 I20Find (LIBRARY)>1002 I20Utilities (LIBRARY)>1004 I20Create>1101 I20Delete (LIBRARY)>1102 I20Rename (LIBRARY)>1103 I20Print>1104 I20Setup (WINDOW)>1005 I20Go (PRINT)>1141 I20Device>1142 I20Init>1143 I20Layout>1144 I20Margins>1145 I20Setup>1201 I20Filter>1202 I20Tag>1203 I20Untag>1204 I20Exit>1207 I20Every-file>1281 I20Screen>1282 I20Above>1283 I20Below>1284 I20Path>1210 I20Select Drive>1211 I20Change>1212 I20Look>1213 I20Find (PATH TREE)>1214 I20Drive>1215 I20Make-Directory>1216 I20Get (FILE)>2001 I20Find (FILE)>2002 I20Utilities (FILE)>2003 I20Archive>2101 I20Copy>2102 I20Delete (FILE Utils)>2103 I20Move>2104 I20Xdelete>2105 I20Rename (FILE, VIEW)>2004 I20Rename ([CTRL]+[/])>2007 I20Libraries>2005 I20View>2006 I20WP 4.2 / 5.0>2201 I20Text file>2202 I20Hex-Display>2203 I20Normal-Display>2211 I20F1-Help>3100 I20Help-F1>3100 I20F2-Auto-name>3610 I20F3-Create/Save>3200 I20Create/Save-F3>3200 I20F3-Rebuild Path Tree>3300 I20Rebuild Path Tree-F3>3300 I20F3-Files>3300 I20Files-F3>3300 I20F4-Sort>3400 I20Sort-F4>3400 I20Sort (Print)>3400 I20F5-Show>3500 I20Show-F5>3500 I20F7-Configuration>3600 I20Configuration-F7>3600 I20Auto-Name>3610 I20Prefix (Auto-Name)>3611 I20Suffix (Auto-Name)>3612 I20On/off (Auto-Name)>3613 I20F8-Colors>3700 I20Colors-F8>3700 I20View Settings>3800 I20F9-Under>3900 I20Under-F9>3900 I20Extended Name>4100 I20DOS Filename>4200 I20Save to Path>4300 I20Owner's Inits>4400 < > >0000 The Help System provides on-line help for all Extend-A-Name Plus commands. Preceding the alphabetical listing of Extend-A-Name Plus commands are some conceptual topics designed to assist the first time or occasional user with the program. When you press ²■[F1]²■, the Help Index Window will appear in the center of the screen. Each command is listed alphabetically. Some commands will be listed more than once and will have extra informa- tion in parenthesis detailing in which Window they are found. Use ²■[■]²■, ²■[■]²■, ²■[PgUp]²■ or ²■[PgDn]²■ to highlight the desired command and press ²■[┘■]²■. A larger window will appear with the Help text. There may be more information for the command than can be displayed in the window. Use the cursor keys to move the highlight bar to the bottom of the screen to scroll through the rest of the information. When finished with Help press ²■[Esc]²■ to clear the Help Window, OR press ²■[┘■]²■ to return to the Help Index. We hope that you enjoy using Extend-A-Name Plus and find it a useful tool in your daily work. If you have more questions or suggestions on how we could improve Extend-A-Name Plus or the Help system, please call World Software Corp. at (201)444-3290. >0100 When you Save a file the Create/Save Window automatically pops-up if the Triggers for the application program are active. The Create/Save Window displays: 1) The Drive and Path where the file will be saved. 2) The DOS filename which consists of the user's initials (supplied during installation, or changed with MAINCNF, USERCNF or ²■[F7]²■-Configuration) and a sequential number. For example, if your initials are USR, the first file you create with Extend-A-Name Plus would have a DOS filename of USR0001. 3) A blank line where you can input a 60 character Extended Name describing the file and its contents. 4) The Owner's Initials (user's initials). Use ²■[■]²■ and ²■[■]²■ to move between these parameters in order to edit the values displayed. Once you press ²■[┘■]²■, Extend-A-Name Plus will display the Library Window. A Library is like a file folder where similar files are stored. For example, you might have a Library for Memos, anoth- er for Letters and a third for Schedules. You can assign the file to an existing Library or create a new Library for the file. After you have assigned the file to a Library, you will be returned to your application. When Resaving an existing file: - You can change the DOS filename to create a new version of the file, leaving the original intact. Use ²■[■]²■ to move to the DOS filename field. Edit the existing name, OR press ²■ [F2]²■ to assign the next Auto-Name. - If you change the Extended Name without changing the DOS file- name, when you press ²■[┘■]²■, a window will pop-up asking whether you want to "Overwrite file with the same DOS name." Answering Yes, replaces the existing file while No leaves the original intact and saves the new version with the next available Auto-name. >0200 There are 2 ways of ²■R²■etrieving a file into your application: A) Extend-A-Name Plus will automatically pop-up whenever your application prompts for a DOS filename. B) Manual pop-up using ²■[ALT]+[HOTKEY]²■. (The Hotkey is usually defined as "/".) Open the Library that contains the file, or select the MASTER LIBRARY and scroll though the cross-indexed list of files contained in the subdirectory. In the File Window highlight the desired file and press ²■[G]²■, OR highlight ²■G²■et and press ²■[┘■]. ²■The file will be retrieved into the work space. You can also use the Find command to locate files once you have Opened any Library. >0300 When you instruct your application to Resave an existing file the Create/Save Window automatically pops-up. It contains: 1) The Drive and Path where the file will be saved 2) The DOS filename 3) The Extended Name 4) The Owner's Initials Use ²■[■]²■ and ²■[■]²■ move between these fields in order to edit the values displayed. You can change the DOS filename to create a new version of the file, leaving the original intact. Use ²■[■]²■ to move to the DOS filename field. Type in a new DOS filename, or press ²■[F2]²■ to assign the next Auto-Name. If you change the Extended Name without changing the DOS filename, when you press ²■[┘■]²■, a window will pop-up asking whether you want to "Overwrite file with the same DOS name." Answering Yes, replaces the existing file while No leaves the original intact and saves the new version with the next available Auto-name. >0400 Files can be organized into ²■Libraries²■ within each subdirec- tory. A Library is like a file folder where similar files are stored. For example, you might have a Library for Memos, another for Letters and a third for Schedules. The left column of Library Window contains a listing of the Librar- ies in the current subdirectory. The right columns display the number of files and the total number of bytes in each Library. The first item listed is always the MASTER LIBRARY. This contains a master listing or cross-index of the subdirectory contents. To see the files assigned to a particular Library, use the cursor keys to scroll through the list. Highlight the desired Library and select ²■O²■pen. The commands in the Library Window are: Open - Display a listing of files assigned to that Library Find - Find a Library name Path - Look or Change to a different drive or subdirectory Utilities - Create a new Library - Delete an empty Library - Rename an existing Library - Print a log of files assigned to the Library Setup - Brings existing files into Extend-A-Name Plus Extend-A-Name Plus supports up to 64 Libraries and 999 files per subdirectory. The larger the number of Libraries and Files the more memory Extend-A-Name Plus will take. These values are controlled using the MAINCNF and USERCNF programs stored in the same subdirec- tory as the XNPLUS program files. See the CONFIGURATION chapter in the manual for more information. >0500 Extend-A-Name Plus allows you to assign your files 60 character des- criptive names. Any character can be used in the Extended Name including characters used by foreign languages. Extended Names can be organized into Libraries within each subdir- ectory. A Library is like a file folder where similar files are stored. For example, you might have a Library for Memos, another for Letters and a third for Schedules. The File Window gives a listing of all files assigned to the select- ed Library. The Extended Name is always displayed in the left column. The right column can display the DOS filename, Owner, or Date/Time last updated. This can be changed using ²■[F5]²■-Show. The sort order is set using the ²■[F4]²■-Sort. The File Window commands are: Get - Retrieve the file Find - Search Extended Names for the desired word or phrase Path - Look or Change to a different drive or subdirectory Utilities - Archive the file to a designated archive drive or subdirectory. A diskette drive can be designated as the archive drive for use as off-line storage. - Copy file to another drive or subdirectory - Delete the file from the system - Move file to another Library, drive or subdirectory - Tag or mark multiple files allowing groups of files to be copied, moved, archived or deleted - Untag, or remove, the file Tag - Xdelete removes the file from the list of Extended Names but does not delete the file from the disk - Rename the file's Extended Name or DOS filename - View the file contents without retrieving it into the work space. Extend-A-Name Plus currently supports View for WordPerfect 4.2/5.0 and ASCII text files. All other files can be viewed as Raw-data without any formatting. Libraries - Return to the Libraries Window >0700 The Create/Save Window pops-up when you Save or Resave a file. It has 4 fields that contain information about the file: ■ Save to Path - The drive:\directory where the file will be saved ■ DOS filemame - The Auto-name provided by Extend-A-Name Plus consisting of the user initials and a sequential filename ■ Extended Name - A description, up to 60 characters long, of the file contents ■ Owner's Initials - Defaults to the user initials Use ²■[■]²■ or ²■[■]²■ to move to the desired field to change the information displayed. The Auto-name feature automatically creates a DOS filename for new files using the user initials supplied during installation or changed with USERCNF or ²■[F7]²■-Configuration, and a sequential number. When Auto-name is On, and the Create/Save Window pops-up, the DOS filename will contain the next Auto-name and the cursor will be ready for the user to input the Extended Name. When Auto-name is Off, and the Create/Save Window pops-up, the cur- sor will be ready for the user to input the DOS filename. When you press ²■[┘■]²■ the cursor will move down to the Extendend Name. If you are Resaving a file, the message - NOTE: DOS filename already exists - will appear to the right of the DOS filename. To Resave a file with the same DOS filename and Extended Name, press ²■[┘■]. ²■ >1001 Display the files assigned to the highlighted Library. >1002 If you have created many Libraries, you can use the ²■F²■ind com- mand to search for a specific Library. In the Library Window press ²■[F]²■, OR highlight ²■F²■ind and press ²■[┘■]²■. The following message appears: Find Library: «■ As you type the display narrows to show only those Libraries that match the search string. Once the search string is long enough to be unique, only one Library will be displayed. To Open the high- lighted Library, press ²■[┘■]²■. >1101 The Assign to Library Window lists the Libraries in the current subdirectory. It appears when you are: ■ Saving a file for the first time ■ Moving a file to a different Library ■ Running the Setup command to bring existing files into Extend- A-Name Plus If you do not want to place the file(s) into any of the existing Libraries you can create a new Library by selecting ²■N²■ew- library. If you select ²■N²■ew-Library, you will be prompted to input a NEW LIBRARY NAME of up to 55 characters. Once you press ²■[┘■]²■ to accept the new Library, the file(s) will be assigned to the new Library which will appear alphabetically in the Library listing. If you press ²■[Esc]²■ while saving a new file, the file will be placed in the UNASSIGNED FILES Library. If you press ²■[Esc]²■ while running the Setup command or Moving a file, Extend-A-Name Plus will cancel the operation and return you to the preceding window. >1102 Before you can Delete a Library you must be sure that all of the files assigned to that Library have been deleted or moved. If you try to Delete a Library that still has files assigned to it, Extend- A-Name Plus will display an error message. You can verify that a Library is empty by checking the Library Window. The middle column displays the number of files assigned to each Library. This must display 0 in order to Delete the Library. >1103 You may Rename a Library an any time. >1104 The Print window allows you to list your files either to a print device or an ASCII text file. You print a log of files assigned to selected Libraries, or all files in the current subdirectory. >1141 When you select ²■G²■o, in the Print Window, the listing of filenames from the highlighted, or Tagged, Libraries will be printed either to the printer or disk file. >1142 You can print the listing of filename to a Device attached to the COM (serial) or LPT (parallel) ports as well as writing the list to Disk in an ASCII text file. When specifying a printer port, you can designate ports 1-9. When specifying print to Disk, you will not be asked to name the target file until you select Go, at which point you can name the file, specifying the drive:\path if you choose. >1143 The Print Initialization string lets you send up to 25 control characters to your printer. The Init string controls the page orientation (portrait or landscape), type size (regular or con- densed) and other variables. You should consult your printer reference manual for the control characters for your printer. >1144 Print Layout controls what will be printed when listing filenames. In order to ensure that columns of information are aligned, a ²■[TAB]²■ is used to separate the various elements. See the Layout section in the PRINT WINDOW chapter of the manual for more information. >1145 The Print Margins control the blank space surrounding the printed listing of filenames. The default Margin settings assume that you are using a laser printer, which requires 1/2" top and bottom margins and 2 space side margins. If you are using legal paper, change the page length to 84. See the Margins section in the PRINT WINDOW chapter of the manual for more information. >1004 The Library Utilities allow you to perform the following maintenance functions on your Extend-A-Name Plus Libraries: Create - Create a new Library with a with a name (up to 55 characters) describing the files that will be assigned, or stored, in that Library. Delete - Remove an empty Library Rename - Change the name of an existing Library Print - Print a log of files assigned to a Library >1005 The Setup Window displays all files in the current subdirectory that ARE NOT included in the list of Extended Names. These files match the entries in the list of Filenames to Ignore and include program, system, batch and temporary files. The Setup Window Commands are: Setup - Includes the highlighted or tagged file(s) in your list of Extended Names and asks you to assign them to a Library Filter - Allows you to exclude all files from the Setup list that do not match the specified condition Tag - Mark multiple files for Setup Untag - Remove the file Tag Get - Retrieve the file into your application without including it in the list of Extended Names Path - Look or Change to a different drive or subdirectory For more information about the Filenames to Ignore table, see the CONFIGURATION chapter in the manual. >1201 The Setup Window displays all files in the current subdirectory that ARE NOT included in the list of Extended Names. These files match the entries in the list of Filenames to Ignore and include program, system, batch and temporary files. The Setup command allows you to manually include any of the file(s) in your list of Extended Names. For more information about the Filenames to Ignore table, see the CONFIGURATION chapter in the manual. >1202 The Filter command excludes all files from the Setup list that do not match the specified condition. In the Setup Window, when you press ²■[F]²■, OR highlight ²■ F²■ilter and press ²■[┘■]²■, the following prompt will appear: Enter filename filter: *.* «■ Type in the characters for which you want to filter, or match. For example, to list all files: ■ with the file extension DOC, type "*.DOC" ■ without any file extension, type "*." ■ that start with MEM, type "MEM*.*" Press ²■[┘■]²■ to accept the Filter. All files that have not been Setup that match the Filter condition will be displayed. The Filter command overrides the table of Filenames to Ignore, and auto- matically tags ALL files that comply with the specified filter. If no files are found the message "No files remain to be Setup!" will be displayed. To Setup the Tagged files press ²■[S]²■, OR highlight ²■S²■etup and press ²■[┘■]²■. >1203 Tagging is used to mark multiple files to be either Archived, Copied, Deleted, Moved or Xdeleted. A Tagged file will have a diamond to the left of the Extended Name. Tagging is useful whenever you want to perform a task on a group of files. For example, you can copy a group of Tagged files to another drive or subdirectory, Tag a group for deletion, or use Tag to move a group of files to another Library or subdirectory. To ²■T²■ag a file, highlight the file, and press ²■[T]²■, OR highlight ²■T²■ag and press ²■[┘■]²■. To ²■T²■ag all of the files, press ²■[CTRL]+[T]²■. Extend-A- Name Plus will ask if you want to Tag: ■ ²■E²■very file in the subdirectory ■ just the files displayed on the ²■S²■creen ■ all files listed ²■A²■bove the highlight bar (including the highlighted file) ■ all files listed ²■B²■elow the highlight bar (including the highlighted file) Press the first letter of the desired option, OR highlight the selection and press ²■[┘■]²■. The ²■A²■bove and ²■B²■elow options can be particularly useful when purging a Library, or archiving files. If the files are sorted by Date/time last updated you can ²■T²■ag all files before, or after, a certain date to be Copied, Moved, Archived or Deleted. >1204 Tagging is used to mark multiple files to be either Archived, Copied, Deleted, Moved or Xdeleted. A Tagged file will have a diamond to the left of the Extended Name. The ²■U²■ntag command removes the tag from the filename. To Untag one file, first select the file using ²■[■]²■ or ²■ [■]²■. Then press ²■[U]²■, OR highlight ²■U²■ntag and press ²■[┘■]²■. To Untag ALL of the tagged files, press ²■[CTRL]+[U]²■. You will be asked if you wish to ²■U²■ntag: ■ ²■E²■very file in the subdirectory ■ just the files displayed on the ²■S²■creen ■ all files listed ²■A²■bove the highlight bar (including the highlighted file) ■ all files listed ²■B²■elow the highlight bar (including the highlighted file) Press the first letter of the desired option, OR highlight the selection and press ²■[┘■]²■. >1207 The ²■E²■xit command will leave Extend-A-Name Plus, returning you to your application. >1210 The main, or root, directory of the disk where you store your files is like the root of a tree. Subdirectories are like the branches of that tree, with Libraries being twigs on each branch, and files the leaves. When you issue the ²■P²■ath command you are asking the computer to list all of the branches of the tree. When you issue the ²■P²■ath command a listing of available drives will be displayed. If you have more than 15 available drives, you will be asked to enter the desired drive. A Path Tree of subdirectories on the selected drive will be display- ed. Use the cursor keys to move around the tree. Highlight the desired subdirectory and press ²■[┘■]²■. Depending on how many Libraries have been created in the target subdirectory, the File Window (only 2 Libraries), or the Library Window (more than 2 Libraries) will be displayed. >1211 When you use the Path or Move commands Extend-A-Name Plus first asks you to specify the drive. If you have more than 15 available drives you will be asked to enter the desired drive. Otherwise, a list of available drives will be displayed. Use the cursors to select the desired drive and press ²■[┘■]²■. A Path Tree for the selected drive will be displayed. If you select a drive with removable media, be sure there is a diskette or cart- ridge in the drive, and the drive door is closed. >1212 The ²■C²■hange command issues the DOS Change Directory (CD \) command changing the active (default) DOS path to the highlighted subdirectory. The selected subdirectory remains the default until another Path command is issued. >1213 Unlike the ²■C²■hange command, ²■L²■ook DOES NOT change the active (default) DOS path to the highlighted subdirectory. ²■ Look²■ allows you to access the highlighted subdirectory temporari- ly. The next time Extend-A-Name Plus pops-up you will be returned to the default subdirectory, or the last subdirectory to which you issued a ²■C²■hange command. If you Get, or retrieve, a file while Looking at a subdirectory, when you Resave that file it will be saved in its original subdirec- tory. If you want it saved in the default directory, you must change the Save to Path parameter in the Create/Save Window. >1214 When the Path Tree for a drive is displayed you can use the ²■ F²■ind command to search for a specific subdirectory on the current drive. Press ²■[F]²■ in the Path Window, OR highlight ²■F²■i- nd and press ²■[┘■]²■. The following message appears: Find Subdirectory: «■ As you type the display narrows to show only those subdirectories that match the search string. If the search string is unique, only one subdirectory will be displayed. Otherwise, use ²■[■]²■ and ²■[■]²■ to highlight the desired subdirectory. You can then either ²■C²■hange or ²■L²■ook into the the high- lighted subdirectory by selecting the desired option and pressing ²■[┘■]²■. >1215 When the Path Tree is displayed the ²■D²■rive command is used to access another drive. Select ²■[D]²■, OR highlight ²■D²■rive and press ²■[┘■]²■. If you have more than 15 available drives you will be asked to enter the desired drive. Otherwise, a list of available drives will be displayed. If you select a drive with removable media, be sure there is a diskette or cartridge in the drive, and the drive door is closed. >1216 The ²■M²■ake-dir command allows you to create a new subdirectory (DOS MD command) on the current drive. When the Path Tree is dis- played, use the cursor keys to highlight the subdirectory UNDER which you wish to create the new directory. Press ²■[M]²■, OR highlight ²■ M²■ake-dir and press ²■[┘■]²■. Extend-A-Name Plus will display: MAKE sub-directory under [Current Level] as: «■ Type in the name of the new subdirectory (up to 8 characters) and press ²■[┘■]²■. The new subdirectory will be created under the level currently highlighted in the Path Tree. Extend-A-Name Plus will process briefly, while it automatically rebuilds and displays the new Path Tree. >1281 Tagging is used to mark multiple files to be either Archived, Copied, Deleted, Moved or Xdeleted. Tagged files will have a diamond to the left of the Extended Name. Multiple files can be Tagged or Untaged by pressing ²■[CTRL]+[T]²■ or ²■[CTRL]+[U]²■. You might Tag ²■E²■very-file when you are Archiving the contents of the Library, or Copying the files to diskette or another subdir- ectory. >1282 Tagging is used to mark multiple files to be either Archived, Copied, Deleted, Moved or Xdeleted. Tagged files will have a diamond to the left of the Extended Name. Multiple files can be Tagged or Untaged by pressing ²■[CTRL]+[T]²■ or ²■[CTRL]+[U]²■. You might Tag/Untag just the files displayed on the ²■S²■creen when you are unsure of the contents of the files assigned to the Library and want to work only with those files whose Extended Names are displayed on the screen. >1283 Tagging is used to mark multiple files to be either Archived, Copied, Deleted, Moved or Xdeleted. Tagged files will have a diamond to the left of the Extended Name. Multiple files can be Tagged or Untaged by pressing ²■[CTRL]+[T]²■ or ²■[CTRL]+[U]²■. Tag ²■A²■bove can be useful when performing "house cleaning." If you have sorted your files by Date/ time last updated in Ascending order, you will have the oldest files at the top of the list, with the most recent files at the bottom. If you decide to archive or delete everything older than 90 days, scroll through the list to find the files within the 90 day limit. Place the cursor on the first file you wish to archive or delete and press ²■[CTRL]+ [T]²■, and ²■A²■bove. All files older than 90 days (above the highlighted bar) will be archived or deleted. >1284 Tagging is used to mark multiple files to be either Archived, Copied, Deleted, Moved or Xdeleted. Tagged files will have a diamond to the left of the Extended Name. Multiple files can be Tagged or Untaged by pressing ²■[CTRL]+[T]²■ or ²■[CTRL]+[U]²■. Tag ²■B²■elow can be useful when performing "house cleaning." If you have sorted your files by Date/ time last updated in Descending order, you will have the oldest files at the bottom of the list, with the most recent files at the top. If you decide to archive or delete everything older than 90 days, scroll through the list to find the files within the 90 day limit. Place the cursor on the first file you wish to archive or delete and press ²■[CTRL]+[T]²■, and ²■B²■elow. All files older than 90 days (below the high- lighted bar) will be archived or deleted. >2001 The ²■G²■et command retrieves the highlighted file into your application program. >2002 The ²■F²■ind command is avaialble in the File and File Utility Windows (it is not listed with the File Utilities). Find allows you to locate a specific file in the any Library in the current subdirectory. Extend-A-Name will pop-up a screen allowing you to search through all of your files' Extended Names, Owner and DOS filenames, giving you a list of all files that match your search request, no matter which Library they are assigned to. Use [TAB] to move across these fields. The cursor keys allow you to enter additional search parameters for each category. In addition you can further condition your search using ²■[F2]²■ to specify AND/OR/NOT for each entry. When you press ²■[┘■]²■, the prompt will change asking which Library should be scanned for the desired files: ■ only the ²■C²■urrent Library ■ ²■A²■ll Libraries in the current subdirectory ■ files in a ²■S²■elected Library. This option will pop-up the Library window. To make a selection, press the first letter of the command option, OR use the cursor keys to highlight the desired option and press ²■[┘■]²■. Extend-A-Name will display a list of files that match the search conditions. As you move through the list, the name of the Library that contains the highlighted file is displayed at the top of the screen. If the file you are searching for is unique, then the File Menu may display just that file. >2003 The FILE ²■U²■tilities commands: Archive - Copy file to a designated archive drive or subdirec- tory. A diskette drive can be designated as the archive drive for use as off-line storage. Copy - Copy file to another drive or subdirectory Delete - Erase the file from the system Move - Move file to another Library, drive or subdirectory Tag - Mark multiple files allowing groups of files to be copied, moved, archived or deleted Untag - Remove file Tag Xdelete - Removes the file from the list of Extended Names but does not delete the file from the disk Rename - Give the file a new Extended Name or DOS filename View - Look at the document contents without retrieving it into the work space. Extend-A-Name Plus currently supports View for WordPerfect 4.2/5.0 and ASCII text files. All other files can be viewed as Raw-data without any formatting. Find - While the Find Command is not listed with the File Utilities, it is available by pressing ²■[F]²■. Find allows you to locate a specific file in any Library in the current subdirectory. >2004 The Rename command allows you to change a file's Extended Name, Owner's Initials and DOS filename. Since Extend-A-Name Plus is designed to be a file naming utility, the Rename command is available in the File, File Utilities, and View Windows. This makes it easier to utilize 60 character descriptive filenames. WARNING: Do not attempt to rename the DOS filename of a file that is currently being used by your application program! If you make a mistake, or change your mind about the new Extended Name, press ²■[F2]²■ to restore the original name. If you would like to base the new filename on another file in the current Library, press ²■[F3]²■. Use ²■[■]²■ or ²■[■]²■ to select another file, and press ²■[┘■]²■. A copy of the selected file's Extended Name will be placed in the Rename Window. >2005 The ²■L²■ibraries command returns you to the Library Window list- ing all Libraries for the current subdirectory. This command is included because selecting ²■E²■xit or pressing ²■[ESC]²■ will return you to your application work space, rather than allowing you to return to the Libraries Window. >2006 Extend-A-Name Plus allows you to ²■V²■iew any file before retriev- ing it into your application. When ²■Vi²■ewing a file you can use the cursor keys to scroll through the file's contents. In the current version of Extend-A-Name Plus you can ²■V²■iew Word Perfect 4.2 and 5.0 documents as well as ASCII text files. Any other file formats can be displayed as Raw Text-Normal (what you would see if you issued the DOS Type command) or in Hexadecimal form. Extend-A-Name Plus can automatically detect WordPerfect 5.0 files. When you View a file and it is in WP5.0 format, the text will be displayed. If the file is in anything but WP5.0 format you will be asked which format you wish to use: ■ WordPerfect 4.2 ■ Textfile ■ Hex-display WARNING: If you try to View NON-WordPerfect 4.2 files with the View WP4.2 option, you may lock you PC and have to re-boot. >2007 If you don't know what to name a file and cannot look at it with the Extend-A-Name Plus View command, an alternative is to retrieve the file into your application and issue the Rename command by pressing ²■[CTRL]+[/]²■. Manual pop-up of Rename only works immediately after the file has been retrieved. If Extend-A-Name Plus pops-up again, without retrieving a new file, pressing ²■[CTRL]+[/]²■ will return the message - There is no active file to Rename! >2101 Archiving is the process of storing files for historical purposes. Extend-A-Name Plus allows users to ²■A²■rchive files to another drive or subdirectory for storage purposes. A diskette drive can be designated as the archive drive for use as off-line storage. There are 2 types of Archive: 1) Archiving makes a copy of the file in the archive area. 2) Archive with Delete makes a copy of the file in the archive area and then deletes the original from the current subdirec- tory. The Archive storage area (either another drive:\directory or disk- ette) for each application is specified in the MAINCNF and USERCNF programs. You can specify a different Archive area for each appli- cation, or use one area for all your work. If the DOS filename already exists in the archive area (as it would if you are saving successive versions of the same file) the Auto-Name feature will automatically assign the file a new DOS filename. In addition to making an archive copy of the file, Extend-A-Name Plus also creates a delimited ASCII text file, XN_ARCH.TXT. See the Archive section of the FILE UTILITIES chapter for more informa- tion. >2102 When a file is copied to another drive or subdirectory Extend-A- Name Plus also copies the Extended Name and the Library name where the file was originally assigned to the destination drive. Several files can be copied at the same time by ²■T²■agging them before you select ²■C²■opy. If the filename exists on the destination Extend-A-Name Plus will ask whether you want to Overwrite the original or give the copy a new name. Specifying new name will assign the duplicate the next available Auto-Name. >2103 The ²■D²■elete command erases the file from the storage area and removes the file's Extended Name from the Library listing where it was assigned. Several files can be deleted at the same time by ²■T²■agging them before you select ²■D²■elete. Extend-A-Name Plus will ask if you want to Verify Delete before each Deletion? If you answer Yes, information about the file will be displayed including the Extended Name, DOS Filename, Owner, date and time last Updated and the file size in bytes. If Extend-A-Name Plus has been configured with the Archive on Delete option you will be asked if you want to Archive before Deletion? If you answer Yes, Extend-A-Name Plus will automatically make a copy of the file in the specified archive area prior to deleting the file from the current subdirectory. >2104 Move is different from copy. Moving a file deletes it from where it was originally stored and creates a new copy on the destination. A file can be moved to another Extend-A-Name Plus Library or to a different drive or subdirectory. When a file is moved to another drive or subdirectory Extend-A-Name Plus moves the Extended Name and copies the Library name where the file was originally stored to the destination drive. If you move the file to another Library in the same subdirectory Extend-A-Name Plus will detect the duplicate DOS filenames and will ask whether you want to Overwrite the original or give the copy a new name. Specifying new name will assign the copy the next available Auto-Name. >2105 The Extend-A-Name Plus Auto-setup feature automatically includes existing files in the UNASSIGNED FILES Library. There is a table of Filenames to Ignore that prevents program, system and temporary files from being setup. You can include files that are normally ignored by running the Setup command. This allows you to manually include files. ²■X²■delete removes files that have been manually Setup from the file listing, but does not delete the file from the disk. Files that have been Xdeleted can be returned to Extend-A-Name Plus by running the Setup command. If your application creates temporary files, or has system or pro- gram files that you do not want included in the listing of Extended Names, you must first add these files to the table of Filenames to Ignore using MAINCNF. If you Xdelete these files before including them in the table, the next time Extend-A-Name Plus pops-up, they will automatically be placed back in the file list. Several files can be Xdeleted at the same time by ²■T²■agging them before you select ²■X²■delete. Extend-A-Name Plus will ask if you want to Verify REMOVE of all Tagged Files. If you answer "No", the files will automatically be removed from the listing of Extended Names. >2201 When using the ²■V²■iew command Extend-A-Name Plus can detect when a file is in WordPerfect 5.0 format and will automatically display the file contents. However, if the file is WordPerfect 4.2 format, Extend-A-Name Plus must be told this to ensure that the file con- tents are displayed in the proper format. WARNING: If you try to View NON-WordPerfect 4.2 files with the View WP4.2 option, you may lock you PC and have to re-boot. >2202 When using the ²■V²■iew command Extend-A-Name Plus can detect when a file is in WordPerfect 5.0 format and will automatically display the file contents. ASCII text files can also be ²■V²■iewed, however, Extend-A-Name Plus must be told this to ensure that the file contents are displayed in the proper format. >2203 You can ²■V²■iew files in WordPerfect 4.2 and 5.0 formats as well as ASCII text files. If your file is not in either of these formats you can display the file contents as hexadecimal values (Display- hexadecimal), or as if you issued a DOS Type command (Display- normal). When Viewing files in Hex-display, the hexadecimal codes for the characters are displayed in the center of the screen, with the characters the codes represent along the right side. When in Hex-display, the command line will change to allow you to return to "Normal-display". >2211 You can ²■V²■iew files in WordPerfect 4.2 and 5.0 formats as well as ASCII text files. If your file is not in any of these formats you can display the file contents as if you issued a DOS Type command. >3100 Help is available in all of the screens and windows in Extend-A- Name Plus. If you are in an Extend-A-Name Plus window, and are unsure of any of the selections on the command line, the Help feature will display an explanation of the selection. When you press the ²■ [F1]²■ key, the HELP INDEX Window will pop-up in the center of the screen. The HELP INDEX is an alphabetical listing of all the available Help screens in Extend-A-Name Plus. To view the remainder of the list, use ²■[■]²■ or ²■[■]²■ to move a line at a time, or the ²■ [PgUp]²■ and ²■[PgDn]²■ keys to move a screen at a time. Highlight the desired feature and press ²■[┘■]²■. Once you have finished with Help, press ²■[┘■]²■ to return to the HELP INDEX, or press ²■[Esc]²■ to return to the original Extend-A-Name Plus window. >3200 The ²■[F3]²■ key allows you to switch back and forth between the main Extend-A-Name Plus window where you would select a file to be retrieved and the Create/Save Window where you would name the new file. Depending on which window appears when Extend-A-Name Plus pops-up, either ²■[F3]²■ = Create/Save, or ²■[F3]²■ = Files will be displayed in the bottom row of the window. The ²■[F3]²■ - Create/Save feature is displayed in 4 places: 1) When the Libraries Window is displayed by a Dual Trigger. 2) When the Create/Save Window is displayed by a Dual Trigger. 3) When the a manual pop-up is performed using ²■[ALT]+[/]²■. 4) When the a manual pop-up is performed by pressing the Hotkey 3 times (///). If your application allows you to either Retrieve an existing file or Create a new file at the same prompt (for example Wordstar) the application will not let you access the work space (file) without naming it. The Extend-A-Name Plus Create/Save feature enables you to save a file with an Extended Name BEFORE entering any data. >3300 Whenever you select a disk drive using the Path, Copy, Move, or Archive Commands Extend-A-Name Plus builds a table containing the Path Tree for the specified drive. As the table is being built, each subdirectory is displayed very quickly on the screen. Once the table is built, the complete Path Tree is displayed. If you change the directory structure by adding or deleting subdir- ectories outside of Extend-A-Name Plus, these changes will not be reflected in the Extend-A-Name Plus table. When you go back into Extend-A-Name Plus and execute the Path command for that drive, the old table will be redisplayed. Therefore, you should use the ²■ [F3]²■ - Rebuild command to update the table and reflect any changes that have been made. If the Path Tree for the current subdirectory is not up to date, or, if you have popped-up in a drive which you share with other users, pressing ²■[F3]²■ while displaying the Path Tree instructs Extend-A-Name Plus to rebuild the path table and display the new Path Tree. >3400 Once you have opened a Library, you can organize its contents with the ²■[F4]²■-SORT key. You can Sort the contents of a Library by Extended Name, DOS filename and extension, Date/time last updated, Owner, or by size. You can Sort files on 2 levels allowing you to organize files within groups. Both levels have a DIRECTION field, allowing the Sort order to be different for the primary and secondary Sort. Once you have performed a Sort, those Sort parameters become the default for all Libraries and directories until you change them by performing another Sort. On both Sort levels, the XNAME selection pertains to the left hand column (Extended Names), and the remaining selections (with the exception of size) refer to the parameter displayed in the right hand column. If you choose (DOS) Filename, Owner, Date, or Exten- sion, the right hand column will change to display that parameter after you have performed the Sort (file size is not a display option in the right column). >3500 ²■[F5]²■-SHOW allows you to change the information displayed in the right column of the Files Window. The left column always dis- plays the Extended Name. The DOS Filename, Date/time last updated, or Owner's Initials can be displayed in the right column. If you change what is displayed in the right hand column, this becomes the default for all Libraries and subdirectories. >3600 ²■[F7]²■-Configuration allows you to change the Auto-name parameters (Prefix, Suffix, On/Off) and view the configuration Settings for the active program. >3610 Each time you save a new file, Extend-A-Name Plus creates the DOS filename consisting of your user initials and a sequential four digit number. Using ²■ [■]²■ you can move up to the DOS file- name and either type in another name, OR press ²■[F2]²■-Auto-name to assign the next available Auto-name. When you select Auto-name using ²■[F7]²■-Configuration you can: 1) Change the user initials (Prefix) 2) Change next sequential number (Suffix) 3) Turn Auto-name On/off The ²■Name Prefix²■ is originally entered during the Extend-A- Name Plus installation procedure as the user's initials or changed with USERCNF. This value is also used as the default for the Owner Inits (initials). The ²■Name Suffix²■ is the next sequential file number. For exam- ple, when Extend-A-Name Plus was installed, the first file created would have the DOS filename USR0001 where 0001 is the first sequential filename. Once the new file is created, Extend-A-Name Plus changes the Suffix default to 0002, the next number to be used. You can enable or disable the Auto-name feature using the ²■On/off ²■command: - When Auto-name is On, and the Create/Save Window pops-up, the DOS filename will contain the next Auto-name and the cursor will be ready for the user to input the Extended Name. - When Auto-name is Off, and the Create/Save Window pops-up, the cursor will be ready for the user to input the DOS filename, pressing ²■[┘■]²■ moves the cursor to the Extended Name. >3611 The Auto-Name Prefix allows you to change the user initials that were originally entered during the Extend-A-Name Plus installation and can also be changed with USERCNF. This value is used as the default for the Owner Inits (initials). The Auto-name Prefix is accessed by selecting the ²■A²■uto-name option from the ²■[F7]²■ - Configuration Window. To change the Name Prefix press ²■[P]²■, OR highlight ²■P²■refix and press ²■[┘■]²■. The following prompt will appear: Auto-Name Prefix: « Change Auto-name Prefix Type in your initials or any alpha-numeric characters you wish to use to identify your files. >3612 The Auto-Name Suffix is the next sequential file number to be used by the Auto-name feature. For example, when Extend-A-Name Plus was installed, the first file created would have the DOS filename USR0001 where 0001 is the first sequential filename. Once the new file is created, Extend-A-Name Plus changes the Suffix default to 0002, the next number to be used. The Auto-name Suffix is accessed by selecting the ²■A²■uto-name option from the ²■[F7]²■ - Configuration Window. To change the Suffix press ²■[S]²■, OR highlight ²■S²■uffix and press ²■[┘■]²■. The following prompt will appear: Auto-Name Suffix: « Change Auto-name Suffix Type in the number you want Extend-A-Name Plus to use for the next file to be created using the Auto-Name feature. If Extend-A-Name Plus finds a file with that number, it will automatically sequence through until it finds the next available number. >3613 You can turn Auto-name On/off by selecting the ²■A²■uto-name option from the ²■[F7]²■ - Configuration Window. When Auto-name is On, and the Create/Save Window pops-up, the DOS filename will contain the next Auto-name and the cursor will be ready for the user to input the Extended Name. When Auto-name is Off, and the Create/Save Window pops-up, the cur- sor will be ready for the user to input the DOS filename. When you press ²■[┘■]²■ the cursor will move down to the Extendend Name. >3700 If the characters on your screen are unreadable when Extend-A-Name Plus pops-up, use ²■[F8]²■-COLORS to change the screen attributes. Attributes are the colors selected for: ■ ²■B²■ackground ■ Text displayed in ²■L²■ow intensity ■ Test displayed in ²■H²■igh intensity These attributes can be changes for the: ■ Base Screen ■ Pop-up Windows ■ Error Messages ■ View Window ■ Help Window ■ Highlight Bar For information on changing these settings see the CONFIGURATION chapter. >3800 The View Settings option under ²■[F7]²■-Configuration allows you to see the configuration parameters for the active program. Most of these settings can be set using MAINCNF or USERCNF. These include: User Number - The number from the Extend-A-Name Plus diskette that is included in SET XNP= to identify the user Directory - The drive:\subdirectory where the XNPLUS program files are stored Max Librs/Path - Maximum number of Libraries per subdirectory. The number can range from 10-64 Max Files/Path - Maximum number of Files per subdirectory. The number can range from 100-999. Record Buffers - Controls how fast Extend-A-Name Plus will pop- up. This number is set automatically to maximize memory utilization. Program - The program for which Triggers are active Archive Files - The path to be used when archiving files. If no archive path is specified the path will be set MANUALLY when the archive command is issued. Maintain DB - The location where XN_ARCH.TXT is written when files are archived to records information about each record. Archive/Delete - Specifies whether the Archive on Delete option is enabled. For information on changing these settings see the CONFIGURATION chapter. >3900 Whenever an Extend-A-Name Plus window is displayed you can see the underlying screen by pressing the ²■[F9]²■ key. Press any key to return to the Extend-A-Name Plus window. >4100 Extend-A-Name Plus allows you to assign your files 60 character des- criptive names. Any character can be used in the Extended Name. The Extended Names can be organized into Libraries within each subdirectory. A Library is like a file folder where similar files are stored. For example, you might have a Library for Memos, another for Letters and a third for Schedules. You can use the ²■F²■ind command to locate files. For example, you could locate all files pertaining to the budget or addressed to Mr. Smith as long as "budget" or "Smith" were in the Extended Names. >4200 Personal computers compatible with the IBM PC standard use the Disk Operating System (DOS) as the interface between the computer hard- ware and the application software. DOS files have names divided into 2 parts. The FILENAME consists of 8 characters and a file EXTENSION of 3 characters. The FILENAME and EXTENSION are separated by a period. For example, a memo file addressed to Mr. Smith might be called SMITH.MEM. This 11 character filename does not give much information about what the file actually contains. Hence the need for Extend-A-Name Plus, which gives you a 60 character descriptive filename. Underlying the Extend-A-Name Plus 60 character name is a DOS file- name. The Auto-name feature utilizes the user's initials plus a sequential number, to create a DOS filename. If your initials are USR, the first file you create with Extend-A- Name Plus would have a DOS filename of USR0001. For programs such as LOTUS 1-2-3 (.WK1 or .WKS) and MultiMate (.DOC) that use file extensions, Extend-A-Name Plus will automatically assign the ex- tension as part of the Auto-name. If you are Resaving an existing file you can change the DOS filename to create a new version of the file, leaving the original intact. Use ²■[■]²■ to move to the DOS filename field. To assign the next Auto-Name, or type in a DOS filename, press ²■[F2]²■. >4300 The Save to Path command appears in the top line of the Create/Save Window. This defines the drive:\subdirectory where the file will be stored. To change the drive or subdirectory use the cursor keys to move to the Save to Path line. If you have less than 15 drives, a listing of available drives will appear. Make a selection from the list, or enter the desired drive. The Path Tree for the selected drive will appear. Use the cursor keys to highlight the desired subdirec- tory and press ²■[┘■]²■. The file will be saved to the specif- ied drive:\subdirectory. >4400 When a file is created with the Extend-A-Name Plus Auto-name feature the Owner's Initials field is automatically assigned the user's initials. In the Create/Save Window these initials are displayed along with the Save to Path, DOS filename and the Extended Name. The Owner's Initials are supplied during installation, with USERCNF, or using the Auto-name option in ²■[F7]²■-Configuration. Using the ²■F²■ind command it is possible to get a listing of all files belonging to a specific Owner. You can group files by Owner using ²■[F4]²■-SORT. During File Save, Resave and Rename you can change the file's Owner by using the ²■[■]²■ cursor key to move to Owner's Inits and entering up to 4 characters. >