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PUBLIC ADDRESS 2.1
COPYRIGHT NOTICE
Copyright 1991, 1992 Chris M. Davies, all rights
reserved. No part of this manual or program may be
reproduced in any way without the advance written
permission of the author.
You can make back up copies of Public Address or make
copies of the complete program and documentation on disk
to share with your friends or colleagues. If you wish to
distribute Public Address as a vendor, please read the
file entitled VENDOR.DOC. If you use Public Address for
more than 30 days you are required to register. Public
Address is marketed as Shareware. It is not freeware or
in the public domain. Please read the file entitled
ASP.DOC.
TRADEMARKS
Brand and product names mentioned in this manual are the
trademarks or registered trademarks of their respective
holders.
LIMITATION OF LIABILITY
This software is provided to you "as is", without
warranty of any kind, either expressed or implied,
including but not limited to the implied warranties for
merchantability and fitness for a particular purpose.
The information presented in this manual has been
reviewed for accuracy and is as complete as possible at
the time of printing. However, there may be changes made
to the software subsequent to the printing of the manual.
Therefore, Chris M. Davies assumes no liability for
damages incurred directly or indirectly from errors,
omissions, or discrepancies between the software and the
manual. Please read any READ.ME files included with the
software for any changes in the software not printed in
the manual.
1
INTRODUCTION
The idea behind Public Address is simple, computer
programs don't have to be hard to learn or complicated to
use. They also don't have to use two or three megabytes
of your hard disk. When I was writing Public Address I
kept this in mind. Public Address has a wealth of
features and is still able to run on a single floppy disk
(360K) with enough room left over for more than three
hundred records.
Public Address will do most anything that anyone would
need, and it does it very fast too. Public Address will
search through two hundred records in less than one
second. I can also print two hundred records to disk in
less that four seconds. I have a 286 running at 8 mhz
and a 42 MB hard drive with a 4 to 1 interleave. The
above testing was run using my system.
Floppy disks are too slow for most any data base program
to run efficiently. I recommend you run Public Address
on a hard drive if you have one.
This manual and program were written by
Chris M. Davies
Paradise Programming
P.O. Box 1231
Shelton, WA 98584
Compuserve 70322,231
SHAREWARE
===========================================
===========
_______
____|__ | (R)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER
The Shareware concept has made it possible for you to obtain
extremely powerful software at a price you can afford, and it
gives you the opportunity to try the software before you
register.
Shareware is kept alive by YOUR support.
2
TABLE OF CONTENTS
COPYRIGHT NOTICE . . . . . . . . . . . . . . . . . 1
TRADEMARKS . . . . . . . . . . . . . . . . . . . . 1
LIMITATION OF LIABILITY. . . . . . . . . . . . . . 1
INTRODUCTION . . . . . . . . . . . . . . . . . . . 2
WHY YOU NEED PUBLIC ADDRESS. . . . . . . . . . . . 4
PROGRAM DESCRIPTION. . . . . . . . . . . . . . . . 5
SYSTEM REQUIREMENTS. . . . . . . . . . . . . . . . 6
IN THE BEGINNING . . . . . . . . . . . . . . . . . 6
ABOUT DATA BASES . . . . . . . . . . . . . . . . . 8
THE MAIN MENU. . . . . . . . . . . . . . . . . . . 9
SEARCH MENU. . . . . . . . . . . . . . . . . . . . 9
DISPLAY SCREEN . . . . . . . . . . . . . . . . . . 11
PRINT MENU . . . . . . . . . . . . . . . . . . . . 11
ADDRESS EDITOR . . . . . . . . . . . . . . . . . . 14
PRODUCT SUPPORT. . . . . . . . . . . . . . . . . . 15
CONFIGURATION. . . . . . . . . . . . . . . . . . . 15
INDEX. . . . . . . . . . . . . . . . . . . . . . . 19
3
WHY YOU NEED PUBLIC ADDRESS
AROUND THE HOME
I use Public Address to remind me of birthdays and
anniversaries. All you need to do is print from the
birthday field and take your labels to the store and get
the cards. You can do the same thing for Christmas or
any other holiday. I also take pre-printed labels with
me on vacation. I print the labels before I go and when
I buy a post card, I'm ready! Also, Public Address may
be useful for any clubs or support groups in which you
participate. The phone book is worth it's weight in
gold. You'll never have to write another phone number in
the back of your phone book.
REAL ESTATE
If you have clients looking for a particular house or
piece of property, just input their information in a
record and put them in a group which describes the kind
of house or property they are looking for. Example: 3BR
5ACRES or WATERFRONT could be a group name. There is no
limit to the amount of group names you may have. Up to
forty group names can be displayed on the screen. Public
Address would also work well to keep track of rental
property.
INDUSTRIAL
If you re-stock parts or just need to replace them once
in a while, you'll never need to dig through that old
stack of requisitions again. You can list all the parts
you use under group names. For example, if you need a
new motor, all you'll have to do is bring up the group
name MOTOR, and a list of all the suppliers which you
receive your motors from will be displayed. This would
also work well in a warehouse.
CLUBS
You can keep track of all your members and use the
birthday month as the month when memberships are due.
Also, if you have to call a group of people, you can
search for the group from the SEARCH MENU, display them
on the screen and use the Dial feature to call each one.
Remember, that Public Address also prints a phone book.
4
SHAREWARE AUTHORS
You can create a group name for every program that you
write and enter all the people under that group who have
registered software. When an update comes out, just send
that group to the printer and your newsletter is on its
way. You can also keep track of the disk size and any
other information you need in the memo spaces.
PROGRAM DESCRIPTION
Public Address is a very easy to operate Address Data
Base. Public Address was designed to be inexpensive and
useful for most small businesses or at home. It requires
very little learning time and is extremely compact. It
will work on a single floppy systems or notebook
computers where disk space is at a premium.
Public Address features non-case sensitive searches on
whole or partial words. You can search on as little as
one character. Public Address will search seven fields:
1) Group
2) Business
3) Name
4) City
5) Zip
6) Birthday Month
7) Country
Public Address will print Labels, Envelopes, Phone book,
Report, WordPerfect Secondary Merge File, and an ASCII
File on the above fields. Public Address can be used on
any dot-matrix or laser printer. If you or going to
print envelopes on your laser printer, your printer will
have to be Hewlett Packard compatible, (uses the PCL
printer language).
Public Address will print up to five lines per label.
Everything that is printed or displayed is left
justified, no big gaps between fields on your labels,
(for a more professional look).
Public Address has fields for: Group, Title, First Name,
Last Name, Business, Address, City, State, Zip+4,
Country, Birthday, Telephone Number, Fax number, and one-
hundred sixty characters for memo space.
There is no limitation to the amount of groups, records
or input files you may have. You can fit over three-
hundred records on a single 360K floppy with the program
on the same disk.
Password protection is provided and you can also dial
your phone. You can configure Public Address to sort by
Name or Zip-code and it will automatically delete
duplicates.
5
I offer custom programming to anyone who has non-standard
labels to print, at a very reasonable price. The phone
book is printed by either NAME or BUSINESS and is on
standard size paper. It is indented to allow for binding
holes to be punched. The phone book is automatically
sorted when printed. Public Address's version 2.1 phone
book has been redesigned from the ground up. It includes
last name, first name, business, city, state, dot-leaders
and the phone number.
You can have your return address printed on every
envelope.
Public Address will now allow you to send escape
sequences to your printer for more automated setup.
Anything that can be sent to the printer can also be sent
to a file. Example: You would like to edit the phone
book. All you need to do is go to the configuration menu
and chose 7. There should be a string that reads LPT1.
This is where your output goes. LPT1 is your printer
port. Give this a VALID DOS name such as PHONE.BOK and
then print the phone book from the PRINT MENU. The whole
phone book will go to a file in the current directory and
you can load this ASCII file into your favorite Shareware
text editor and edit it.
Public Address will even handle most overseas addresses.
SYSTEM REQUIREMENTS
1) IBM compatible computer.
2) DOS version 2.1 or higher.
3) 384k of RAM.
4) A single floppy drive. A hard drive is
preferred for greater speed and record
capacity.
5) Any monitor will work. Public Address
even supports Tandy 16 color.
6) A printer is needed to print labels.
7) A modem if you wish to use the dial
feature.
IN THE BEGINNING
I tried to make Public Address work with a wide variety
of computers and printers. Public Address has error
checking for printers, but because of the wide variety of
printers on the market, it would be impossible to have
error checking for them all. This is why it is important
that you set up your printer AND TURN IT ON when you
print with Public Address. If you do not have your
printer on when Public Address sends either an escape
sequence or data to the printer, you will get a message
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that tells you to check your printer. Make sure your
printer is on and has paper. Then hit any key to
continue. If you do not check your printer, you will get
a DOS message that will look like this:
Write fault error writing to device LPT1
Abort, Retry, Ignore, Fail?
All you need to do is turn your printer on, make sure it
has paper and hit R for Retry.
Setting up your printer only involves making sure that it
is on, has paper or labels, and is set to print 10
characters per inch with 12 point characters (the
standard size for ASCII characters). The only exceptions
to this would be if you are printing single labels, a
report, or envelopes. In these situations you can use
proportional printing, but you must still use 12 point
characters. Everything is dependent on this size font.
If you do not use this size, you may have unpredictable
output.
When you receive Public Address, you should back it up by
making a copy. Just place the disk containing the
program and all the files that came with it (listed
below) in drive A of your system. From your DOS prompt,
type (DISKCOPY A: A:) without the brackets of
course. Just insert a blank diskette in drive A when it
tells you to put the target disk in.
The program should come with the following files on the
diskette:
1) PA.EXE The main program file.
2) TESTPRT.COM A utility to check your printer
status.
3) PAMANUAL.DOC This manual.
4) VENDOR.DOC Information to shareware vendors.
5) REGISTER.DOC Registration information and order
Form!
6) INSTALL.COM Installation program.
7) YN.COM A utility file used by INSTALL.COM.
8) ENTER A utility file used by INSTALL.COM.
9) ASP.DOC Information about Shareware &
Association of Shareware
Professionals
Public address may create other files that you specify as
input or output files.
The only files that are absolutely needed to run Public
Address are PA.EXE and TESTPRT.COM. With these files in
a directory or on a separate disk, you can start Public
address by typing PA and hitting ENTER. A message on
7
the screen will inform you the program is checking the
configuration at this time. If it does not find a file
named CONFIG.DAT in the current directory, it will create
one and put the default values in. If you have never
used Public Address before, it will also create a file
called PA.PAF. You can answer no and will be asked for
another file name. You can enter up to 50 characters for
the full path and name at this time. This file will be
your input file. Public Address will always remember the
last input file you used and load it next time you start
the program providing your CONFIG.DAT file is in the
current directory or drive.
ABOUT DATA BASES
A Data Base is a program that will store information for
you and allow easy access to that information at a later
time. You will usually be offered a choice as to how you
want that information displayed, such as in the form of
labels, envelopes, phone book, report, or you can also
have it displayed to the screen. A Data Base will let
you find this information on a number of search fields.
Before we get started, there are some words that are
commonly used when talking about a Data Base. FILES: A
file is a collection of information with a physical name
on disk. You can compare it to a file in a filing
cabinet... one of the drawers. A valid DOS file name
will have eight characters or less with a three letter
extension or less. There are certain letters that are
not allowed in a file name and you should check you DOS
manual for that list. An example of a valid file name
would be: ADDRESS.DAT Notice that
I only used seven letters in the name with three letters
for the extension. The name and the extension has to be
separated by a period.
RECORDS: A record is the information in a file. You can
compare it to a file folder in the file cabinet drawer.
A record will hold information on one person. You can
have more than one record on each person and you can have
as many records as your disk will hold in a file.
FIELDS: A field is a part of a record that holds one
piece of information. Public Address has fifteen fields.
They are: Group (10), Title (15), First Name (10), Last
Name (12), Business (30), Address (25), City (15), State
(02), Zip+4 or Province (11), Country (23), Birthday
(08), Phone # (14), Fax # (14), Memo 1 (80), and Memo 2
(80). The number in the brackets ( ) represents the
number of characters in that field. Fields are searched
when you want to view information or print. The fields
you can search are: Group, Last name, Business, City,
Zip, Country, and Birthday month.
8
THE MAIN MENU
P) Password.
P is not listed on the Main Menu, but is an option
for you to create a password or to quit using one.
Just hit P, and follow the directions. DO NOT
FORGET YOUR PASSWORD!
1) EXIT TO DOS.
This will take you out of the program, back to your
DOS prompt.
2) SEARCH MENU.
Search menu will enable you to search for
information on anyone in the input file. You can
search and display information on the screen, dial
the phone, or print a single label or envelope.
See SEARCH MENU later in this manual.
3) PRINT MENU.
Print menu will enable you to print anything from
the input file. You can also set up your labels
here. You will need to do this before printing.
You are also reminded of your label number on the
title screen. See PRINT MENU later in this manual.
4) ADDRESS EDITOR.
Address editor will enable you to add, edit, or
delete records. See ADDRESS EDITOR later in this
manual.
5) PRODUCT SUPPORT.
This option provides you with all the information
necessary to reach me in case you have problems,
need special programming or want to register. See
PRODUCT SUPPORT later in this manual.
6) CONFIGURATION.
This is one of the most important options on the
main menu. This is the first place you should go
when you first receive Public Address. You will
need to enter information so Public Address will
know how to print for you. You also select your
input file here. Please see CONFIGURATION later in
this manual.
SEARCH MENU
The Search Menu is for searching and displaying
information on the screen or printing one record at a
time. The following choices are available from this
menu:
1) QUIT.
Quit moves you back one screen to the Main Menu.
9
2) GROUP.
Group will ask you for the group name to look for.
All the groups you have in your input file (up to
forty) will be listed on the right hand side of
your screen. You can type the group name in either
upper or lower case letters. You can even type in
part of the word. Example: You have three groups;
one is named PA10, another is named PA20, and the
last one is named PA21. If you typed in PA and hit
enter, you would see all the records in all three
groups. If you where to type in PA2, you would see
all the records in the groups PA20, and PA21. If
you where to type in PA21, the only group you would
see is the one by that name. The more letters you
enter the more exact the search. This works for
all searches in all the fields with the exception
of the birthday field.
If you have some people that are not in a group,
just hit ENTER and it will start displaying them
one at a time on the screen. See (DISPLAY SCREEN).
If you wish to see all of the records you have in
your input file, type ALL in the group name and
Public Address will display all the entries, one at
a time. If no records are found, the following
message will appear on the bottom of the screen:
"THERE ARE NO MORE RECORDS TO SEE, HIT ENTER TO
CONTINUE". This means you have looked through the
input file and have either viewed all the records
in that group or there are no records to view. If
you couldn't find a record that you know is there,
you should check your spelling and make sure you
entered it correctly.
3) NAME.
When you select 3 from the Search Menu, it will ask
you for the person's last name. You must enter the
person's last name or at least the first letter or
two. Just as with GROUP from above.
4) CITY.
City works exactly as Name. See Name above.
5) ZIP.
Zip works exactly as Name. See Name above.
6) BIRTHDAY.
When you select Birthday, Public Address will ask
you for the person's birthday month. It must be as
you entered it in the input file. An example would
be 08 for August or 01 for January. Public Address
will then display every record with a birthday in
that month, one at a time on the screen. The
birthday month is the first two characters in the
birthday field.
10
7) BUSINESS.
Business works exactly as Name. See Name above.
8) COUNTRY.
Country works exactly as Name. See Name above.
DISPLAY SCREEN
With the Display Screen, you can view the information on
your monitor without having to print it. You can also
dial your phone if you have your modem on. You can print
single labels or envelopes from this menu. The Display
Screen will show you one record at a time. The screen is
easy-to-read and will list the group the person belongs
to, the person's name, business, address, city, state,
zip, country, birthday, phone number, and fax number
along with any memo. If you wish to see the next record
hit ENTER. If you wish to exit, type 1 and you will be
back at the SEARCH MENU. If you wish to dial the person
on the phone, make sure your modem is on and type 2. If
you wish to print a single label or envelope, turn on
your printer and type 3. NOTE! You must be set up to
print ONLY single labels or envelopes in order to print
from the Display Screen. You must also have your output
going to a printer and not a file. MAKE SURE YOUR
PRINTER IS ON AND READY!
PRINT MENU
The Print Menu is for printing only. If you wish to view
your records, go to the Search Menu first. The following
choices are available from this menu:
1) QUIT.
QUIT moves you back one screen to the Main Menu.
2) PRINT.
If you choose PRINT, Public Address will ask if you
want to print 2) A GROUP, 3) A NAME, 4) A CITY,
5) A ZIP , 6) A BIRTHDAY, 7) A BUSINESS, 8) A
COUNTRY. Choosing one of these is just like
choosing one on the SEARCH MENU except it will
print the labels, envelopes, or file instead of
display them. Most of your printing will be done
from here. When you are set up to print labels,
envelopes, WordPerfect Secondary Merge file, or
ASCII file, you will choose this option. If you
are printing a WordPerfect Secondary Merge file or
ASCII file, you will be prompted for a file name.
If you do not enter a name, Public Address will
print to a file named WP{MAIL}.TXT for your
WordPerfect Secondary Merge file and ASCII.TXT for
your ASCII file. You can use a path and file name
of up to 50 characters.
11
3) PHONE BOOK.
If you choose PHONE BOOK from the menu, Public
Address will print a phone book for you
alphabetically, last name, first name, business
name, city, state, dot leaders and the phone
numbers as you have entered them in the input file.
It does this for the whole input file. It will not
print someone's name twice even if you have them in
two or more groups unless they have two different
phone numbers. If you have chosen to have your
phone book sorted by business, the business name
will be on the left side of the page instead of the
person's last name.
4) REPORT.
If you choose REPORT, Public Address will ask if
you want a report for 2) A GROUP, 3) A NAME, 4) A
CITY, 5) A ZIP, 6) A BIRTHDAY, 7) A BUSINESS,
8) A COUNTRY. Choosing one of these is just like
choosing one on the SEARCH MENU, except it will
print a report instead of displaying them. Type in
the appropriate response and a report will be sent
to your printer. The report contains all of the
information you have in your input file and formats
it in report form.
5) LABEL TYPE.
This is where you format which label\envelope you
would like to print on. EVERY TIME YOU WANT TO
PRINT ON A DIFFERENT LABEL\ENVELOPE SIZE YOU WILL
NEED TO COME HERE! Choose 1 if you have a Laser
printer. All you need to do here is choose a label
format you like and type in the appropriate label
number. These label numbers are Avery label
numbers. If you have Avery labels already, get the
number from the box.
In order to print envelopes with a laser printer,
you will have to have one that is Hewlett Packard
compatible. It has to understand the PCL language.
When printing envelopes be sure to select envelopes
on your printer menu too. Example: I have a
Hewlett Packard 3P - I press the ON LINE button to
take the printer OFF LINE, then I press the MENU
button once and SIZE appears in the window I then
press the + button till COM10 appears in the
Window, I then press ENTER to select it and press
ON LINE one more time to put the printer back on
line.
If you choose envelopes, you will notice an
extension at the end of the description that is
either PRO or FIX. What this means is you can
print either PROportional fonts or FIXed fonts.
You will need to access the internal fonts from
your printer for this. If you are only printing
envelopes, you can either set this up on the menu
12
from your printer or you can use initialization
code to set up your printer from Public Address.
See CONFIGURATION. Public Address automatically
sets your printer to landscape for printing
envelopes and resets it when done.
Chose 2 if you have a Dot-matrix printer. Enter
the appropriate four digit number for the label you
want to print and hit ENTER. The envelopes Public
Address prints for dot-matrix printer are tractor
feed. If you choose to print envelopes, you will
also be prompted to enter the line spacing between
the last line on your envelope being printed (The
country field on the sending address) and the first
line on the next envelope being printed (your name
on your return address). This number will be
somewhere around 28 for most envelopes. To get a
rough idea, figure six lines per inch. The easiest
way to figure this is to measure from the top of
one envelope to the top of the next. So let's say
its seven inches. The formula would be 7 x 6 - 14
= 28 (envelope spacing). This is seven inches
times six lines per inch minus fourteen equals what
you should enter for envelope spacing. You may
want to experiment with this before printing
envelopes. Once you have it, you'll never have to
change it again unless you change envelope size.
Choosing 3 will allow you to print a mail merge
file to be used with WordPerfect. You will be
prompted for a file name when you print. If you do
not enter a file name WP{MAIL}.TXT is the default.
This file will be written to the current directory.
The file that is created will contain the control
codes that work with WordPerfect version 4.2 and
5.0. If you have version 5.1, you will need to
convert the old codes. To do this; start
WordPerfect and retrieve the mail merge file you
just created with Public Address, press Ctrl-F9,
chose C for (Convert Old Merge Codes:), then merge
the letter in the regular way (check your
WordPerfect Manual). The fields are as follows:
Field-1 Title First-Name Last-Name
Field-2 Business
Field-3 Address
Field-4 City, ST Zip+4
Field-5 Country
Field-6 First Name
Field-7 Title Last-Name
Field-8 Phone Number
Field-9 Fax Number
13
Choosing number 4 will allow you to print a
straight ASCII file. It will look like a single
label with page breaks. You will be prompted for a
file name when you print. If you do not enter a
file name ASCII.TXT is the default. This file will
be written to the current directory.
ADDRESS EDITOR
When you select 4 on the Main Menu, it will take you to
a menu which will ask you to 1) Quit, 2) Add, 3) Edit
or Delete. Select 2 and the screen you will see is the
Input Record Screen. The default for Public Address when
doing any editing is type-over. You must press your
Insert key if you want to be in the insert mode. When
you are in the input record screen, enter the information
into the appropriate place, tab to the next field and
repeat the process. The LAST NAME and/or BUSINESS NAME
are required for each record. If you don't have a last
name or a business name, it will not write your record
and will drop you out of the editor back to the ADDRESS
EDITOR Menu! When you are finished with the record, hit
ENTER. The record will be written to disk, the counter
at the top of the screen will increment one and the
cursor will return to the group field again. All the
data you entered will remain in the same fields so you
can enter the same person in more than one group, all you
will need to do is change the group name and hit ENTER.
If you want to clear all the fields, just hold down the
Ctrl key and hit the End key (Ctrl-End). This will clear
all the fields so you can enter the next record. When
you get all your records entered, press Ctrl-End to clear
all the fields and hit ENTER. This will take you back to
the ADDRESS EDITOR Menu.
There are lots of ways to get around in the Input Record
Screen. I suggest you try using your Arrow keys, Page
up, Page down keys, Tab, and Shift-Tab. If you lose
power on your system, you will not lose any of your work
because Public Address writes to disk all of your data
every time you hit ENTER.
If you select 3 from the ADDRESS EDITOR menu, Public
Address will take you to a screen which will ask what to
look for: 2) GROUP, 3) NAME, 4) CITY, 5) ZIP,
6) BIRTHDAY, 7) BUSINESS, 8) COUNTRY. After you choose
one, type in the response, hit ENTER and you will be in
the edit screen. The record you ask for will be
displayed to the top of the edit boxes in green. If you
want to edit a record, select 2 and press ENTER and the
cursor will be placed in the group box. You don't have
to change all the fields, just the field you want
updated. Example: you want to give someone a new
address, TAB to the address field and type in the new
address and hit ENTER. The record is then updated and
14
you are returned to the menu with the same record in the
edit screen. You can edit as many fields as you need.
To clear a field just put an asterisk (*) in that field,
if you want to delete someone from your list, select 3 on
the menu. Use caution when you do this. Once a record
is deleted, it is permanently removed from your file. Do
not forget you may have someone in more than one group.
You will need to delete them from every group. If you
choose 4 on the menu you can add the record to another
group. Note! this will not delete the person from any
group, it will create another record for that person and
change the group name.
Once you have seen all the records that were being
searched, you will get a screen which informs you the
input file is being re-sorted. Once the file is re-
sorted, you will be returned to the ADDRESS EDITOR menu.
PRODUCT SUPPORT
When you select 5 from the MAIN MENU, you will see a
couple different screens depending if you are registered
or not. Basically, the screens will tell you how to
order Public Address or how to get in contact with me for
questions you may have. There is a 1-800 number to call
FOR ORDERS ONLY! Please do not call this number for
information on the program. All they know is how much
the program cost and how to send your order as fast as
possible. If you need information on the program, please
write me or send E-mail on CompuServe. I will answer all
letters from registered users as well as people
evaluating Public Address. Any suggestions on improving
Public Address would be appreciated. I really do listen!
CONFIGURATION
When you select number 6 from the MAIN MENU you will see
the CONFIGURATION SCREEN. You will have the following
choices.
1) QUIT.
Quit will take you out of the Configuration menu
and update the CONFIG.DAT file.
2) PRIMARY SORT FIELD.
This is what your input file will be sorted on.
Valid choices are either Name or Zip-code. Enter N
or Z in this place, upper or lower case. When you
enter N the primary sort field will be last name,
the secondary sort field will be first name. When
you enter Z the primary sort field will be Zip, the
secondary sort field will be last name, the third
sort field will be first name.
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3) PRINTER TYPE.
This is for the type of printer you will be using
with Public Address. Valid choices are Laser or
Dot-matrix. Just put L or D in this place, upper
or lower case.
4) PHONE TYPE.
This is for the type of phone you have. Valid
entries would be either Tone or Pulse. You can put
either T or P in this space, upper or lower case.
5) PHONE BOOK SORT.
This has nothing to do with the Primary Sort Field
from above. This will dictate the kind of phone
book you choose. The phone book can either be
listed by Name or Business. Valid entries would be
N or B, upper or lower case.
6) PHONE PORT.
This is the COMmunication port you are using on
your system. All you need to do is enter the COM
port number. Valid COM port numbers would be 1, 2,
3, or 4. Most people would use either 1 or 2.
This entry is not needed if you are not going to
use the Dial feature.
7) PRINTER PORT.
This is where all your output will go. You can
designate any port you have your printer connected
to. Valid ports would be LPT1 through LPT4 or COM1
through COM4. Please use either all upper or lower
case letters when entering port names. You can
also enter any VALID DOS NAME, and all your output
will go to that file. Be careful! If you enter a
file name that already exist that file will be
overwritten. You can also enter path names up to
50 characters total. An example:
C:\ADDRESS\LABELS.TXT You must remember to change
this file name every time you print or the previous
file will be over written. The data IS NOT
appended to the end of the file.
8) INITIALIZATION CODE.
This is where things get complicated or, depending
how you look at it, where Public Address will make
your life a little easier. Initialization code is
what is referred to as Printer Escape Sequences.
These are used to set your printer up for printing
so you will not have to go to your printer menu
every time you start Public Address. Let's say you
have a laser printer and you have the defaults on
the printer menu set to print in landscape mode.
When you run Public Address, you need to print in
portrait and you do not want to reset the printer
defaults. All you would need to do is put a string
in this field like this: /&l0O This would set the
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printer to portrait orientation. The / (forward
slash) is how you enter the Escape code <Esc>.
Every time you need to enter an <Esc> code, just
hit the forward slash. If you have a HP Laser III
with internal fonts, you could use an
Initialization Code like this:
/&10O/(8U/(s0p10.00h12.0v1s0b3T. This would set
your printer to portrait, with ROMAN-8 symbol set,
Fix Font, 10 cpi, 12 point, Italic medium courier.
You see, it can get a bit complicated. Read your
printer manual carefully before using this feature.
This feature may not work with all printers and if
you are printing laser envelopes DO NOT TRY TO SET
THE ORIENTATION! Public Address automatically sets
the orientation to landscape when printing laser
envelopes. You can only enter an escape sequences
for the fonts when printing envelopes. If you are
unsure, just leave this place blank. Or in the
true spirit of Shareware, TRY IT.
When your printer sees the Escape character, an
ASCII 027, it knows the following characters are
instructions and not printable characters. If you
get these characters wrong, unexpected things could
happen. When Public Address sees / (the forward
slash) it turns it into an ASCII 027 (a left arrow)
so you will see a left arrow in place of the /.
This is perfectly all right.
The Printer Escape Sequences have to ALL be entered
as characters and not decimals. You can not enter
027 in place of the <esc> "/" character. Check
your printer manual for a list of printer escape
characters.
9) ADDRESS FILE AND PATH.
This is your input file. (The file Public Address
accesses to store or find your records). You can
have as many input files as you want, but you can
only use one at a time. This is where you put the
full path and name. You do not need a path if the
input file is in the current directory. You can
use up to 50 characters.
If the file you enter does not exist, Public
Address will create it. It must be a valid DOS
name. If you do not use a valid path, you will be
dropped from the program. Always use a valid path.
THE DIRECTORY YOU SPECIFIED MUST EXIST. You can
use different input files for different people,
such as work and home or maybe different clubs.
Remember... the phone book prints the whole input
file. You might not want your friend's phone
number showing up on the company phone book.
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0) RETURN ADDRESS.
Here, you enter the return address you want on your
envelopes. EVERY ENVELOPE YOU PRINT WILL HAVE THIS
RETURN ADDRESS! If you have preprinted envelopes
or if you do not want a return address printed on
every envelope, leave this place blank.
If you decide to use this feature, just type your
name, business name, and address, up to five lines
and 40 characters on each line and hit ENTER at the
end of each line. Public Address will take care of
the rest. You can edit your return address at any
time just by selecting 0 on the CONFIGURATION menu.
To clear the fields, do everything you would for
editing them except, hit the Delete key in the
field you want to delete.
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INDEX
Address 5, 8, 11, 13, 14, 18
ADDRESS EDITOR 9, 14, 15
ADDRESS FILE 17
Ascii 5-7, 11, 14, 17
ASCII.TXT 11
Birthday 4, 5, 8, 10-12, 14
Birthday month 4, 5, 8, 10
Business 5, 6, 8, 11-14, 16, 18
City 5, 6, 8, 10-14
COMmunication port 16
Configuration 7, 9, 13, 15, 18
Country 5, 8, 11-14
Custom programming 6
Data base 2, 5, 8
Delete 5, 9, 14, 15, 18
Dial 4-6, 9, 11, 16
DISPLAY SCREEN 10, 11
Dot-matrix 13, 16
Edit 6, 9, 14, 15, 18
Envelope 5-9, 11-13, 17, 18
Escape sequence 6, 16, 17
EXIT TO DOS 9
Fax 5, 8, 11, 13
First Name 5, 6, 8, 12, 13, 15
Group 4, 5, 8, 10-12, 14, 15
Initialization code 13, 16
Label 5-9, 11-14
Landscape 13, 16, 17
Laser 5, 12, 16, 17
Last Name 5, 6, 8, 10, 12-15
Memo 5, 8, 11
Merge 5, 11, 13
Password 5, 9
Phone 4, 5, 8, 9, 11-13, 16, 17
Phone book 4-6, 8, 12, 16, 17
PHONE BOOK SORT 16
PHONE PORT 16
PHONE TYPE 16
Portrait 16, 17
PRIMARY SORT FIELD 15
PRINT MENU 9
PRINTER PORT 16
PRINTER TYPE 16
PRODUCT SUPPORT 9, 15
QUIT 9, 11, 15
RECORDS 8
Report 5, 7, 8, 12
Return address 6, 13, 18
Search 2, 4, 5, 8-11
SEARCH MENU 9
Shareware 1, 6, 7, 17
State 5, 6, 8, 11, 12
Title 5, 8, 13
TRADEMARKS 1
WP{MAIL}.TXT 11
Zip 5, 8, 10-15