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INVENTORY PROGRAM INTRODUCTION This program was originally written for keeping and inventory of Cross stitch floss, however, I believe/hope that is it flexible enough to help keep track of other materials. The program is distributed as a FULLY FUNCTIONAL program, every option works. It is also distributed under the shareware concept, therefore a registration form is included. If you plan to use the program, you are requested to mail the registration form, and a donation, to: Chris O'Donnell 576 Benson Road Middlebury Ct. 06762 An $8.00 donation is suggested, but send what you feel the program is worth. Comments, complaints and suggestions are also accepted. They can be sent to the above address, or via E- mail to CIS: 70431,1427. Input from registered users will be responded to, input from non- registered users will be contemplated. Please remember that the inventory is only as accurate as you are.If you use up a color, and don't update the file here then it will NOT be accurate. This is not a program error, it's a user error. The following files are included: INVENT.EXE - The executable INVENT program DMC.INV - DMC Floss numbers and descriptions BATES.INV - BATES Floss numbers and descriptions ANCHOR.INV - Anchor Floss numbers and descriptions INVENT.DOC - This document REG.DOC - Registration form INVENT is a text-based program, not graphics. It ASSUMES that you have an 80 column monitor. If anyone has a 40 column monitor, I will added the code to accommodate this. I use only 3 colors: White, Light gray and Dark Gray. Additional versions will use more colors. If you get strange results, let me know, along with information about your machine and I'll see what I can do. In order to run the INVENT program, you need to have the .EXE and any inventory files in the same directory. If you delete the .INV files that come with the program, you have to build the inventory from scratch. The .INV files included contain DMC, BATES and ANCHOR floss numbers, and some descriptions. I obtained the numbers and description from a few X-stitch books. After talking with my local craft store, I discovered that the companies, themselves, do NOT assign a name to the floss, just a number. The names are supplied by the publishers/authors of the X-stitch books. I do NOT claim that any of these files has the COMPLETE floss numbers, I loaded almost 100 DMC numbers, and the BATES and ANCHOR numbers that were associated with these. LIMITATIONS 1. A maximum of 60 inventory files 2. Each file can contain a maximum of 500 records 3. Each item can be identified by a maximum of 6 characters 4. Each item can have a 50 character description 5. When the records are sorted, a STANDARD ASCII sort is performed. this means that the following numbers: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 will be sorted: 1 10 11 12 13 14 15 16 17 18 19 2 20 21 22 23 24 25 3 4 5 6 7 8 9 This is because the 1 is actually "1<NULL>" and 10 is "10<NULL> and "10<NULL>" is before "2<NULL>". To keep the numbers in "human" sequence enter: 000001 000002 ..... 000025 or <><><><><>1 <><><><><>2 ..... <><><><>25 where <> is a space. I have loaded the .INV files using the 000001 method. Use what ever works for you, JUST BE CONSISTENT. If I get a landslide of requests for a different sort, I will write one. NOTE: IF YOU USE <><><><><><>1 THE CURSOR WILL BE POSITIONED UNDER THE FIRST SPACE. THIS IS ] THE CURSOR IS POSITIONED UNDER THE FIRST "CHARACTER". EXECUTION OF INVENT NOTE: I am assuming that you are familiar with basic DOS procedures, i.e. copying/moving/deleting files. When you have moved the .EXE and any of the .INV files to a directory, you are ready to run the program. Enter INVENT to start the program. If you have not deleted the .INV files, the first screen looks like this: 01: ANCHOR 02: BATES 03: DMC Enter file number to select inventory file Enter 04 to create a new file: 00 Hit ESC to exit program At this point, you can enter the number associated with an existing file, or create a new file. As you create new files, they will appear on the screen. The number you enter will be entered from the right. Thus the 00 changes to 01 or 02 or 03 or 04. If you have 15 files, the 00 changes to 01 and the 12, as you enter "12". You cannot enter a number larger than the number of files + 1. If you make a mistake, use the backspace key to correct the number. Then hit ENTER to load the file. (See CREATING NEW FILE for information on creating new files) WORKING WITH EXISTING FILES After selecting a file, the file is loaded. A "Loading inventory file" message is displayed. A "." will be repeated across the screen as the file is loaded. After the file has been read, the following screen is displayed: Add New Items: F1 Delete Items: F2 Change Quantity: F3 Change Description: F4 Change Sort Field: F5 Set Search Criteria: F6 Color Code: F7 Print Function: F8 Save and Continue: F9 Save and Exit: F10 Quit and Exit: F11 abcdef(000) ghijkl(000) mnopqr(000) stuvwx(000) yz1234(000) . . . . . DESCRIPTION: description of entry The screen can hold 19 rows of 6 columns of information. Use the arrow keys (UP, DOWN, LEFT & RIGHT) to move the cursor. HOME will move the cursor to the first column in the current row, END to the last column. PAGE UP & PAGE DOWN will scroll display. A <BEEP> will sound if you attempt to move the cursor past the beginning or end of a row, or past the top or bottom of the data. If you <ARROW DOWN>, the screen will scroll 1 line up (if possible). If you <ARROW UP> the screen will scroll 1 line down, until the top of the data is reached. As the cursor moves from 1 item to another, the "DESCRIPTION:" will change. Add New Items: F1 To add new items, hit F1. the following screen is displayed: Enter each field, ending each entry with ENTER When finished, hit ENTER with no information Identifier: ______ (5 Characters) Quantity: ___ (3 numbers) Description: __________________________________________________ (Optional 50 characters) Enter the item identifier, and hit enter. The Quantity field will change to 000, the default quantity. Change the quantity by entering a number, and hitting enter. Enter a description, and hit enter. After each entry, the cursor returns to the Identifier field. Hit enter with no information to return to the first screen. The information you entered will be sorted into the existing data. The data screen will be displayed, starting at the top of the file. Delete Items: F2 To delete items, move the cursor to the item and hit enter. The display color of the item changes to a dark gray. The actual deletion will NOT take place until the file is saved. To finish flagging items for deletion, hit ESC. When you have flagged item to be deleted, a new function is available: Undo deletion: F12/ALT-F2 If you change you mind about deleting the items, you can either Quit and Exit (see below), hit F12 or ALT-F2. This will unmarked ALL the items currently marked for deletion. Under Windows F12 does not work. Use ALT-F2. If you're not using WIndows, you can use either F12 or ALT-F2. Change Quantity: F3 After depressing F3, the top of the screen changes to: Finished: ESC Increase quantity by 1: F1 Decrease quantity by 1: F2 Enter New quantity: F3 Current Quantity: 000 The data portion of the screen does not change. Move the cursor as above. The quantity of the item will be displayed at the top of the screen. When the cursor is under the item whose quantity you wish to change, depress the appropriate Function key. Increasing or decreasing the quantity will adjust the "Current quantity", and the quantity above the cursor at the same time. If you make an error, re-adjust the quantity, or QUIT & EXIT. To enter a new quantity, rather than doing multiple increase or decrease by 1, hit F3. The display changes to: Finished:Enter Cancel new quantity: ESC Correct error: BACKSPACE Enter new quantity: 000 As you type numbers, they are loaded right to left, i.e. change the to quantity to 15: 000 goes to 001 to 015. If you make a mistake, use the backspace key, 015 would go to 001. When the quantity is "right" hit enter. If you change your mind, hit ESC to cancel this function and return to the previous screen. NOTE: You can change the quantity of item marked for deletion. Why you would want to do this is beyond me, but you can if you want to. Change Description: F4 To change a description move cursor to the item whose description you wish to change, and hit F4. The bottom of the display will change to show to current, or old description, and a line appears for entering a new description. To keep the "old" description, hit enter without entering anything. Change Sort Field: F5 This option allows you to specify the field to be used when sorting the inventory file. The screen changes to: Finished: ESC Sort By Item: F1 Sort by Quantity: F2 Sort by Description: F3 Current sort field is: CURRENT SORT. By depressing the appropriate Function key, you can PERMANENTLY change the sort field. The new order is shown immediately. This sort field remains in effect, for this file, until it is changed. Set Search Criteria: F6 This function allows you to search the entire file for specific words, or letters, in the description field. The screen changes to: Done Searching: Esc Start Searching: F1 Print Search Results: F3 Reset search Criteria: F4 Selecting F1 prompts you to enter the characters to search for. Enter the characters and hit enter. All the descriptions will be searched for these characters. When any matches are found, the item number will be displayed in white. DO NOT BE CONFUSED BY THE DISPLAYED DESCRIPTION. IT IS ASSOCIATED WITH THE CURSOR NOT THE HIGHLIGHTED ITEM NUMBER. Additional searchs DO NOT RESET THE ITEM NUMBER DISPLAY. You can search for multiple descriptions and have all the results displayed at once. F3 will print ALL highlighted item numbers. This allows you to search for red, blue and green, and do 1 printing of these items. F4 will reset the items to their original color and you can start afresh. Color Code: F7 This function allows you to color code the individual items. Each function key is associated with a different color. Select the color, move the cursor and hit enter. WINDOW USERS: USE ALT F2 INSTEAD OF F11 AND ALT F1 INSTEAD OF F12. The colors you cannot select are: White, Dark Gray and Black. Light Gray is the default. Print Function: F8 This function allows you to print part, or all, of the inventory. The screen changes to: Finished Printing: ESC Print Entire Inventory: F1 Select Items to print: F2 Selecting F1 will print the entire inventory. Selecting F2 allows you to select specific items. Move the cursor to the desired item, hit enter. The selected item will blink. Hit ESC when you are finished selecting items. After selecting items, a third option os available: Print Selected Items: F3. NOTE: MAKE SURE THE PRINTER IS READY, I DON'T. IF YOU GET A PRINTER ERROR, ABORT WILL THROW YOU OUT OF THE PROGRAM WITHOUT SAVING YOUR WORK. Save and Continue: F9 This function key will save the current inventory, deleting any items that have been marked to deletion. The inventory is then re-loaded, and you can continue. Save and Exit: F10 This function key will save the current inventory, deleting any items that have been marked for deletion. You are then returned to the file selection screen to either select a another inventory file, create a new inventory file, or exit from the program. Quit and Exit: F11/ESC When running INVENT under Windows, F11 does not work, use ESC. If you are NOT using Windows, you can use either ESC or F11. This function key returns you to the file selection screen. The inventory file is NOT updated. ANY WORK THAT YOU DID SINCE THE LAST SAVE IS LOST!. CREATING NEW FILES You can create new inventory files by entering the number shown on the file selection screen. You are prompted for a file name. Enter up to 8 characters. DO NOT ENTER THE .INV, THIS WILL BE DONE AUTOMATICALLY. Hit ENTER when done. If you do not enter a name, and you hit enter, you will be returned to the file selection screen. If you attempt to create a file that already exists you will receive an error message and be returned to the file selection screen. After naming the new file, the ADD NEW ITEMS screen is presented. You can begin adding the items to the file. (See above for manipulating the inventory once you've loaded it) NOTE: Quit and exit will NOT save the new file. This is the only time you can "re-create" a file. CONCLUSION I hope you find the program useful. Any suggestions for upgrades are welcome. Any comments about the display, the function keys etc are also welcome. If any part of this document are unclear, please let me know. FOR THE REALLY CURIOUS Those of you who are curious about the format of the .INV files, here it is: Starting in Column 1: maximum of 6 characters and a "/". The "/" is the indicates the end of the identifier. This is for reading in the item identifier, and allows for spaces. 1 space. the quantity. 1 space. 7 - this is controls the color uses to display this item. (Version 2.0 will use this) 1 space. The description, again terminated with a "/". If you want to enter the data outside INVENT: USE A ASCII EDITOR NOT A WORD PROCESSOR. FOLLOW THE ABOVEFORMAT. IF YOU DO THIS AND IT DOES NOT WORK, E-MAIL ME THE FILE AND I'LL LOOK AT IT.