World of Shareware - Software Farm 2/wosw_2.zip/wosw_2/DESKTOP/PMIS30.ZIP/PROG.ZIP/12.INF

Text File | 1991-10-26 | 9KB | 266 lines

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       12.3  Transaction

       12.3.1  Deposit

       To enter a deposit into the database, the amount is
       requested along with the date of the deposit.  After
       entering the information, the balance in the account before
       and after applying the deposit is displayed.  You are given
       the choice to accept, reject or accept and post the entry.
       If you choose to accept it, the transaction is recorded and
       the amount of the deposit is added to the balance.  If you
       choose to reject the entry, no change to the database is
       made.  Choosing accept and post records and posts the
       transaction.  To return to the personal checking menu
       screen, enter a <CR> when prompted for an amount.

       12.3.2  Payment

       Some checking accounts have over draft protection, whereby
       the bank lends you money, usually in $100.00 increments to
       cover the overdraft.  When you pay back their loan, you make
       a check credit payment.  This screen allows you to keep a
       record of these transactions.  The amount of the check
       credit payment is added to the account balance.  You are
       asked to accept the entry or to abandon it.  Accepting the
       entry enters a record in the data base.  To return to the
       personal checking menu screen, enter a <CR> when prompted
       for an amount.  This transaction is marked as posted; hence,
       posting is never required for check credit payments.

       12.3.3  Check

       This feature is used for printing and/or recording checks.
       Checks can be either printed on pin feed check forms or
       written by the user from their checkbook.  When hand written
       checks are issued, they are recorded here.  The menu
       requires a check number as its first input.  A suggestion is
       that when ordering pin feed checks, the user should request
       that these check numbers begin with 10,000, thereby allowing
       many years of use without the handwritten and pin feed check
       numbers colliding.

       In the upper right hand corner is displayed the last check
       number that was issued.  The user may get the next number in
       sequence by entering a 0 (zero).  If the next sequential
       number is not desired, enter the desired number.

       The date is requested next.  The current date is shown.
       Type over the date to change it.  Next, the user is
       requested to choose a payee.  A list of payees is brought
       up.  Select the number of the payee desired.  Choose the











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       "Other" option if issuing a check to a payee not on the
       list.  Enter the payee name, up to 32 characters and a <CR>.
       See Section 12.1.1 for information on creating a frequent
       payee list.  The amount of the check is requested.  If the
       payee has been assigned a fixed amount, its value is
       displayed, and the user just enters a <CR>, or type over the
       amount displayed to change it, and then enter a <CR>.

       If the budget feature is activated, the user is asked to
       select a budget category to apply the transaction to.  When
       a category is selected, the user is asked if all of the
       transaction is to be applied to the selected budget
       category.  If yes, the entire transaction amount is applied,
       otherwise, the user is asked how much should be allocated.
       Fill in the amount.  In a similar manner, up to five budget
       categories may be selected for a single check transaction,
       allocating any specified amount to each.  This feature is
       especially useful when recording a Super Market check, where
       the total expenditure is not just for food, but includes
       other items in separate budget categories, such as
       entertainment, liquor, household maintenance, etc.  The last
       budget category that was selected is the category that will
       be assigned to the check transaction in the data base.
       Multiple budget categories cannot be assigned to a single
       check transaction.  So plan ahead.  Make the major portion
       of the transaction the last budget category selected.

       You are then asked if the check is tax deductible.  Answer
       yes or no.  Next, an opportunity is given to add a short
       note, eg Electric Bill.  You are then given the opportunity
       to abandon the transaction, if you made an error, accept the
       transaction, or accept and post the transaction.

       You are then asked if you want to print the check.  If you
       are are recording a hand written check, answer no.  After
       the check transaction is complete, another transaction can
       be begun by entering a new check number, 0 (zero) for the
       next sequential number or to quit enter a <CR>.  The balance
       of the account is decremented by the amount of the check.

       12.3.4  Withdrawl

       Whenever a cash withdrawl through a "money machine" is made
       this screen is used to record it.  You are first asked to
       input the amount of the transaction and then the date.
       Next, you are asked if you want to append a note, eg
       Gambling Debt.  If the budget feature is activated, a
       display of the budget categories is shown.  Choose one to
       record this transaction in the desired category.  Up to five
       budget categories may be selected to allocate any portion of
       the cash withdrawl as detailed in section 12.3.3 above.











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       Next, you are asked if this is a tax deductible transaction.
       Select yes or no.  Finally, you are requested to either
       abandon or accept the entry.  If accepted, the balance of
       the account is decremented by the amount of the cash
       withdrawl.  To exit this screen, enter a <CR> when prompted
       for an amount.

       12.3.5  Service Charge

       Service charges incurred by the checking account are entered
       here.  The amount and date of the service charge is
       requested.  You are then asked if you want to append a note,
       eg, 200 Checks.  Finally, you are requested to either accept
       or abandon the entry.  If accepted, the balance of the
       account is decremented by the amount of the service charge.
       Since recording service charges is usually done when posting
       the account, the service charge transaction is marked as
       posted, also.  To exit this screen, enter a <CR> when
       prompted for an amount.

       12.3.6  Void

       Checks that were never issued but spoiled in some way can be
       recorded as voided.  The check number is requested and it is
       recorded in the database as a voided check.  It is useful
       for keeping track of "missing" checks.  This transaction is
       marked as posted since it will not appear on a bank
       statement.

       If you enter a check number that already exists, you are so
       notified and prompted to try again.

       To exit this screen, enter a <CR> when prompted for an
       amount.

       12.3.7  Upcoming

       Periodic payments that are due can be displayed and checks
       issued for these payments.  The user is given a choice of
       payment due dates.  "Today" searches for any payments due
       today.  "Week" finds all payments due during the current
       week, beginning on Sunday.  "Month" locates all payments due
       for the current month beginning with the first day.

       The user is next asked to issue checks for these payments.
       If "Y" is selected, each payment is displayed and the user
       is further queried to issue a check.  Selecting "Y" begins
       the check issuing process.  Upon completion of the check
       issue, the next periodic payment is displayed, and so on
       until all due payments are exhausted.  Each check issued
       decrements the checking account balance appropriately.











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       If the user does not desire checks to be issued, only the
       payments are displayed on the screen, with no opportunity
       given to print checks for these payments.

       12.3.8  Quit

       Return to the Personal Checking Secondary Menu