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OS/2 Help File
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1993-04-12
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28KB
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717 lines
ΓòÉΓòÉΓòÉ 1. Overview ΓòÉΓòÉΓòÉ
Little Black Book is a personal information manager which may be used to store
and manipulate the names, address, phone numbers, and other pertinent
information about groups of individuals. It is capable of storing up to five
different groups of people in each phone book. These groups could be business
contacts, friends, relatives, Christmas card lists, etc, they are determined
solely by you. It is also capable of dialing the phone, and printing mailing
labels for any individual or group selected.
Little Black Book is provided "as is" without any warranties (or conditions),
expressed or implied with respect to the software, including the implied
warranties (or conditions) of merchantability and fitness for a particular
purpose. The entire risk arising out of use or performance of the program
remains with you. In no event will the copyright holder be liable for any lost
profits, lost savings, incidental or indirect damages or other economic
consequential damages, even if I have been advised of the possibility of such
damages. In addition, I will not be liable for any damages claimed by you
based on any third party claim.
ΓòÉΓòÉΓòÉ 2. File ΓòÉΓòÉΓòÉ
The File menu contains commands that allow you to create, open, and save data
files. The following commands appear in the File menu:
New Creates a new untitled file
Open Opens an existing file
Save Saves any changes to the current file
Save As Saves the current file under a different title
ΓòÉΓòÉΓòÉ 3. File New ΓòÉΓòÉΓòÉ
You can create a new phone book by using the File New command. To create a new
phone book, do the following:
o Select the File menu item and choose the New command.
The word "Untitled" will then appear in the title bar of the Little Black Book
window.
ΓòÉΓòÉΓòÉ 4. File Open ΓòÉΓòÉΓòÉ
You can open a phone book that exists on any drive in any directory by using
the File Open command. To open a file, do the following:
1. Select the File menu item and choose the Open command.
2. A dialog box will then appear showing you a list of files in the current
directory.
3. Select the file to be opened by clicking on the appropriate directory and
file names.
ΓòÉΓòÉΓòÉ 5. File Save ΓòÉΓòÉΓòÉ
You use the File Save command to save changes you've made to your phone book.
To save changes to the current file, do the following:
o Select the File menu item and choose the Save command.
ΓòÉΓòÉΓòÉ 6. File Save As ΓòÉΓòÉΓòÉ
You use the File Save As command to name and save your database in a new file.
To do this, perform the following:
1. Select the File menu item and choose the Save As command.
2. A dialog box will then appear showing you a list of files in the current
directory.
3. Select the appropriate directory folder and then type in the new file name.
ΓòÉΓòÉΓòÉ 7. Exit ΓòÉΓòÉΓòÉ
To exit Little Black Book, do the following:
o Double Click on the icon in the upper left-hand corner of the Little Black
Book screen.
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
1. Select the down arrow to the right of the Drive list to display all the
drives on your system.
2. Select a drive from the Drive list.
3. Select a directory from the Directory list.
4. Select a file name from the File list or type in a file name and select the
Open pushbutton to display the file you want to edit.
For specific help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Open pushbutton
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
Type the name of the file you want to open in the File name field and select
the Open pushbutton.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Open pushbutton
General help
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
Select the down arrow to the right of the Type of file field to display the
available file types. The sample has set this field for all file types.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
The Drive list displays the drives on your system. Select the drive that
contains the files you want to edit.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
The File list displays all the files in the directory you selected from the
Directory list. Select the file you want to open.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
The Directory list displays the directories on the selected drive. Select a
directory to display the list of files from that directory in the File list
box.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Open ΓòÉΓòÉΓòÉ
Select the Open pushbutton to display the file you want to edit.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
Use Save to store the file you are editing. After the file is saved, the text
remains in the window so that you can continue editing it.
Note: If you are editing a new file, select the Save or Save as choices to
display the Save as pop-up so that you can name the file you are
editing. A file must have a title to be saved.
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
Use Save as to name and save a new file or to save an existing file under a
different name, in a different directory, or on a different disk.
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Save as ΓòÉΓòÉΓòÉ
1. Select the down arrow to the right of the Drive list to display all the
drives on your system.
2. Select a drive from the Drive list.
3. Select a directory from the Directory list.
4. Type the name of the file you want to save in the File name field and
select the Save pushbutton.
For specific help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Save pushbutton
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File name ΓòÉΓòÉΓòÉ
Type the name of the file you want to save in the File name field and select
the Save pushbutton.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> List of Fields ΓòÉΓòÉΓòÉ
File name Type of file
Drive File
Directory Save pushbutton
General help
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Type of file ΓòÉΓòÉΓòÉ
Select the down arrow to the right of the Type of file field to display the
available file types. The sample has set this field for all file types.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Drive ΓòÉΓòÉΓòÉ
The Drive list displays the drives on your system. Select the drive that
contains the files you want to save.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for File ΓòÉΓòÉΓòÉ
The File list displays all the files in the directory you selected from the
Directory list. Select the file you want to rename and save.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Directory ΓòÉΓòÉΓòÉ
The Directory list displays the directories on the selected drive. Select a
directory to display the list of files from that directory in the File list
box.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
ΓòÉΓòÉΓòÉ <hidden> Help for Save ΓòÉΓòÉΓòÉ
Select the Save pushbutton to save the file to the drive and directory you
selected and with the file name you specified.
For more help, select a topic below.
ΓòÉΓòÉΓòÉ 8. Update ΓòÉΓòÉΓòÉ
The Update menu has commands which allow you to create new records, delete
unneeded records, and modify existing records. The following commands appear
in the Update menu:
Add a record Creates a new entry in the database
Delete a record Removes an unneeded entry in the database
Modify a record Changes an existing record in the database
ΓòÉΓòÉΓòÉ 9. Add a record ΓòÉΓòÉΓòÉ
You can create a new entry in the database by using Add a record. To do so,
perform the following steps:
1. Select the Update menu item and choose the Add a record command.
2. Fill-in the record as appropriate
3. Select whatever group the person is a member of.
4. Press Add to update the database or press Cancel to abort the procedure.
5. You may continue adding records until all names are entered, press Add
after you have entered the data for each record (including the last) and
then press Cancel to take you back to the main menu.
ΓòÉΓòÉΓòÉ 10. Delete a record ΓòÉΓòÉΓòÉ
You can permanently remove an entry from the database by using Delete a record.
To do so, perform the following steps:
1. Select the record you wish to delete by highlighting it with the horizontal
scroll bar.
2. Select the Update menu item and choose the Delete a record command.
Warning: Once a record is deleted there is no method of retrieving it.
ΓòÉΓòÉΓòÉ 11. Modify a record ΓòÉΓòÉΓòÉ
You can change the contents of a record by using the Modify a record command.
To do so, perform the following steps:
1. Select the record you wish to modify by highlighting it with the horizontal
scroll bar.
2. Select the Update menu item and choose the Update a record command.
3. Modify the data as appropriate
4. Press Modify to update the database or press Cancel to abort the procedure.
5. You may continue modifying records until you have made all desired changes,
press Modify after each record is changed (including the last) and then
press Cancel to take you back to the main menu.
ΓòÉΓòÉΓòÉ 12. Search ΓòÉΓòÉΓòÉ
The Search menu has commands which allow you to locate a record which has as
any field or substring within any field the string specified.
Find Specify a substring to search for, and locate the next occurance
within the database.
Find Prev Locate the substring specified by the Find command closest to the
current pointer in the reverse direction.
Find Next Locate the substring specified by the Find command closest to the
current pointer in the forwards direction.
Find First Locate the first occurance in the database of the substring
specified by the Find command.
Find Last Locate the last occurance in the database of the substring
specified by the Find command.
ΓòÉΓòÉΓòÉ 13. Find ΓòÉΓòÉΓòÉ
Specify a substring to search for, and locate the next occurance within the
database.
o The substring is initially set to a blank value on program initiation,
however, once it is entered the program will remember that value until it is
either changed or the program is terminated.
o The default value for searches is case insensitive, for example the search
string abc will match the string This is a test of our ABC's.
o Case sensitive searches may be turned on by placing a check mark in the Case
Sensitive block. In this case the prior example would NOT produce a match.
o Only the group currently displayed on the screen is searched, data which does
not belong to this group is not searched.
o All records within a database entry are searched for a match, not just those
displayed on the screen. Searches should not be made which span more than
one record within a database entry, said searches will produce unreliable
results.
ΓòÉΓòÉΓòÉ 14. Find Prev ΓòÉΓòÉΓòÉ
Locate the substring specified by the Find command closest to the current
pointer in the reverse direction.
ΓòÉΓòÉΓòÉ 15. Find Next ΓòÉΓòÉΓòÉ
Locate the substring specified by the Find command closest to the current
pointer in the forwards direction.
ΓòÉΓòÉΓòÉ 16. Find First ΓòÉΓòÉΓòÉ
Locate the first occurance in the database of the substring specified by the
Find command.
ΓòÉΓòÉΓòÉ 17. Find Last ΓòÉΓòÉΓòÉ
Locate the last occurance in the database of the substring specified by the
Find command.
ΓòÉΓòÉΓòÉ 18. Dial ΓòÉΓòÉΓòÉ
The Dial feature attempts to dial the phone based upon parameters established
by the Setup Dialing feature.
o The phone number dialed is the one belonging to the record currently
highlighted.
o If work phone is currently selected, and there is no entry for work phone,
but there is an entry for home phone you will be prompted to determine if you
wish to dial the number listed for the home phone.
o The previous also applies for the home phone dialing the work phone.
o The phone numbers in the database should exactly specify the number to be
dialed including the dialing prefix.
ΓòÉΓòÉΓòÉ 19. Print ΓòÉΓòÉΓòÉ
The Print menu allows you to print either the currently highlighted entry or
all entries in the currently displayed group.
Current Prints the entry currently highlighted using specifications
determined by the Setup Printing function.
All Prints all entries in the currently displayed group using
specifications determined by the Setup Printing function.
ΓòÉΓòÉΓòÉ 20. Print Current ΓòÉΓòÉΓòÉ
Prints the entry currently highlighted using specifications determined by the
Setup Printing function.
ΓòÉΓòÉΓòÉ 21. Print All ΓòÉΓòÉΓòÉ
Prints all entries in the currently displayed group using specifications
determined by the Setup Printing function.
The Setup Display function determines which group is currently active. The
same group that is currently on the screen will be the group which is printed.
ΓòÉΓòÉΓòÉ 22. Setup ΓòÉΓòÉΓòÉ
The Setup function is responsible for how information is displayed on the
screen, how phone numbers are dialed, and how labels are printed.
Display Determine record types displayed, set group names, and determine
which group(s) is displayed.
Dialing Determine if Pulse/Tone dialing method is used, determine if the
Home/Work number is to be dialed, and set the COM Port to which the
modem is attached.
Printing Determine label making parameters and set printer port.
ΓòÉΓòÉΓòÉ 23. Setup Display ΓòÉΓòÉΓòÉ
Determine record types displayed, set group names, and determine which group(s)
is displayed.
o You may check as many boxes as you wish within the Fields displayed section.
Checking a box merely affects what is shown on screen, it does not affect the
data, searches upon the data, or the printing of labels.
o The Label Making/Viewing Categories section allows you to create separate,
logical groups within the database for assigning people. These groups may
have names such as Family, Business Acquaintances, or Christmas Card List.
People may be assigned to zero or more (up to 5) groups for display. This
feature is intended to help you keep your data organized, and to allow you to
do mass label printing for any one group.
o The Group to View section allows you to specify which group is curently the
active one for viewing. You may of course, select All to see all individuals
regardless of their group membership.
o In the event that you need more groups than 5, Little Black Book fully
recognizes the ability to have more than 1 database file. The database
filename is of the format *.lbb with it's associated configuration in the
form *.cnf.
o Little Black Book remembers the last database you were working on the last
time you were in the program, and opens the most recently used database the
next time the program is run. To swap to a different database file use the
File Open command to open a new database file.
ΓòÉΓòÉΓòÉ 24. Setup Dialing ΓòÉΓòÉΓòÉ
Determine if Pulse/Tone dialing method is used, determine if the Home/Work
number is to be dialed, and set the COMM Port to which the modem is attached.
o The Dial select feature allows you to switch between Tone and Rotary/Pulse
dialing. Your telephone line and your modem must both support whichever
method is chosen. In the event that problems arise, check your modem
documentation and ensure that your modem's non-volatile memory is setup with
the correct parameters for your local phone system (it usually is).
o The Number select feature allows you to determine if the Home or the Work
phone number is dialed when the Dial button is pressed.
o The COMM Port select feature allows you to tell the computer which port your
modem is attached to. If you select an incorrect port usually OS/2 will
detect this when you attempt to dial and give you an appropriate error
message.
- In the event you get a nasty message from the operating system when you
attempt to dial, select Return Error Code to Program and Little Black Book
will not terminate abruptly. At this time you should go to Setup Dialing
and correct the Comm Port setting.
ΓòÉΓòÉΓòÉ 25. Setup Printing ΓòÉΓòÉΓòÉ
Determine label making parameters and set printer port.
o Labels may be up to 4 lines.
- The first line may be either Name, Title and Name, or Company.
- The second line may be either Name, Title and Name, Company, or Street
address.
- The third line may be either Street address, or City, State, Zip
- The forth line may be either Blank, or City, State, Zip
o The Left Margin setting allows you to tell the printer in which column to
start printing your labels.
o The Lines per Label setting tells the computer how many lines are printable
on the label you are using. This is necessary because labels come in many
sizes and the computer has no way of knowing the label size unless you tell
it.
o The LPT1 ... COM4 buttons are used to tell Little Black Book which port the
printer is attached to. Should you select an incorrect port, unpredictable
results may occur.
ΓòÉΓòÉΓòÉ 26. Help ΓòÉΓòÉΓòÉ
Registered users may request help at a phone number provided in the registered
version.
ΓòÉΓòÉΓòÉ 27. Product information ΓòÉΓòÉΓòÉ
Little Black Book
Version 1.0
Copyright (C) 1993
by
James E. Johnson Jr.
Little Black Book is shareware
and must be registered for
continued use.
ΓòÉΓòÉΓòÉ 28. Registration ΓòÉΓòÉΓòÉ
Little Black Book may be registered by mailing a check for $10 to:
James E. Johnson Jr.
6924 Vancouver Road
Springfield, VA 22152
Upon registration you will receive the latest version of the Little Black Book
software. Please state floppy drive size needed when ordering. Thank-you.
ΓòÉΓòÉΓòÉ 29. Shareware Concept ΓòÉΓòÉΓòÉ
Shareware is the try it before you buy it concept of software marketing. It is
freely available by downloading it from various BBS's or one can easily and
legally give a copy to a friend. If you like the software and intend on
continuing to use it after the trial period of typically 30 - 45 days, you are
expected to register the software with the author. Shareware is not freeware.
It's continued use implies that it is a viable and needed tool. Registration
encourages the author to enhance the software's features, making it a better
tool for you the user, and also to create new software in the future.
ΓòÉΓòÉΓòÉ 30. Fields ΓòÉΓòÉΓòÉ
Fields have a maximum length of 32 characters.
They may contain any combination of upper or lower case alphabetic characters,
numbers or other printable characters such as #, *, %, etc. What you type is
what you get, there is no character conversion.
Fields are larger than the box they are in on screen, the box size is
irrelevant. All fields within Little Black Book are 32 characters regardless
of the size allocated on screen.
ΓòÉΓòÉΓòÉ 31. Records ΓòÉΓòÉΓòÉ
Records are a conglomeration of fields.
o They are made up of First and Last Names, and other information about an
individual or company.
o If the record contains information about a company and not an individual,
then the Last Name field should contain the word Company or whatever type of
entity it is, with the First Name field containing the other information.
This will ensure a consistent data presentation for both display and printing
purposes.
o If there is no information for a given field within a record, leave it blank,
there is no harm in doing so.
ΓòÉΓòÉΓòÉ 32. Groups ΓòÉΓòÉΓòÉ
A Group is a logical entity which is used to designate a subcategory within
your Little Black Book database.
o A group would be such entities as Relatives, Friends, Co-Workers, Business
Contacts, Sunday School Class, or a Christmas Card List.
o The purpose of using groups is to limit what is displayed on screen to a
single category of individuals to simply the database's usage. The groups
are also useful when printing labels, their usage allows you to print labels
for all members of a group.
o You may select the All groups displayed feature to deal with the database as
a whole.
o Both the group name and the active group may be set by using the Display
Setup function.
ΓòÉΓòÉΓòÉ 33. Import ΓòÉΓòÉΓòÉ
The Import function is responsible for bringing data into your Little Black
Book database from an outside source. The outside source may be either in a
plain text ASCII format where the data is aligned in columns with no embedded
special characters, or the data may be in a comma-delimitted (again straight
ASCII) format.
Comma Delimitted
Column Formatted
ΓòÉΓòÉΓòÉ 34. Import Comma Delimited ΓòÉΓòÉΓòÉ
The Import Comma Delimitted feature is useful for bring data into your Little
Black Book database from another database. This is easily done by exporting
your other database in comma delimitted format, and then having this
application read that data in. The field order of the file to be imported is
unimportant to this program so long as you know what it is, merely give the
field order of the file to be imported to the corresponding field in the import
procedure. For example, if LAST NAME was your first record element in the file
to be imported, put a 1 by LAST NAME, if it were the fifth item in the record
then put a 5. Fields that are not used by Little Black Book are just ignored
in the file being imported. If a field in LBB is not present in the file being
imported, then leave the corresponding value by it as 0 and it will receive
blank values in your new database.
ΓòÉΓòÉΓòÉ 35. Import Data in Columns (ASCII) ΓòÉΓòÉΓòÉ
Importing data from a file where the data is in columns is a little more
difficult than importing it Comma Delimitted and that method should be used if
your data is available in that format.
To import columns of data, first determine the character starting position of
each element type (e.g. LAST NAME, HOME PHONE, etc), and the number of
characters that field is wide (not the ending column). Then fill in the blanks
on the form and select IMPORT, this will allow you to choose the appropriate
file. If the data does not align properly there may be unprintable characters
in your file being imported such as <TAB>s, just remove them with your favorite
editor and try again.
Fields in Little Black Book which are not present in your file to be imported
should be left with 0 in their starting position and also in their width field,
they will then be ignored during the import.
Fields which are present in your file being imported but not in Little Black
Book are harmless and will be ignored during the import procedure.