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F L O W M A I L 6 0 0 0 version 6.6
______________________________________________________________________________
Shareware Version:
This is a full use version of the Flowmail 6000 list management system
(sold commercially for over 6 years). You are encouraged to distribute
this product to your friends.
FCP Computers is a company specializing in data processing services
for the mailing industry. We have been in business for 7 years and we
are dedicated to supporting and improving FLOWMAIL 6000. If you find
FLOWMAIL 6000 useful, we encourage you to let us know how you like it
and to send us a $50 registration fee to the address below. Also...
please fill out the registration form in section 6.5.
Note: BRUN30.EXE is a product of the Microsoft corporation:
(c) Copyright 1982-1987 Microsoft Corporation, All Rights Reserved.
FCP Computers, Inc.
William A. Anderson
Owner & Author
1750 Enterprise Way Suite 102
Marietta, Ga. 30067
404-955-5461
Copyright (C) 1987,88,89,90,91,92 FCP Computers, Inc., All Rights Reserved.
C O N T E N T S
______________________________________________________________________________
1 Introduction Page
1.1 A Few Words about Bulk Mailing............ 1
1.2 and about Flowmail 6000................... 2
1.3 List of Features/Trademarks/Requirements.. 3-6
1.4 Diskette Contents......................... 7-8
1.5 Record Layout............................. 9
2 Getting Started
2.1 Installing Flowmail 6000.................. 10
2.2 Starting FLOWMAIL 6000 and Running Setups. 11-15
3 Editing a Mail File
3.1 Creating a Mail File/User Defined Fields.. 16-18
3.2 Adding Records............................ 19-22
3.3 Function Keys Explained................... 23-25
3.4 Searching for Records..................... 26
3.5 Updating Records.......................... 27
3.6 Deleting Records.......................... 27
3.7 Entering User Defined Fields.............. 27
4 File Maintenance Menu
4.1 Changing the Current Mail File............ 28
4.2 Deleting a Mail File...................... 29
4.3 Renaming a Mail File...................... 29
4.4 Listing the Names of Your Mail Files...... 29
4.5 Changing Search Key Definitions........... 30
4.6 Displaying Search Key Definitions......... 30
5 Other Functions
5.1 Reindexing Options........................ 31
5.2 Sorting and Bulk Mail Sorting............. 32-35
5.3 Printing Labels and Label Sizes........... 36-41
5.4 Printing Reports.......................... 42-44
5.5 Eliminating Duplicates.................... 45-46
5.6 Merging Two Files......................... 47
5.7 Creating a Mail Merge File (exporting).... 48-49
5.8 Adding Carrier Route & Zip+4 Codes........ 50-52
5.9 Inserting Cities & States................. 53
5.10 Printing Sack Labels...................... 53-55
5.11 Importing Files........................... 56-59
5.12 Purging Records........................... 60
5.13 Calculating Totals........................ 61
5.14 Converting to Uppercase/Lowercase......... 62
5.15 Global Updating........................... 63-64
5.16 Selecting Records......................... 65-68
5.17 Removing Deleted Records.................. 69
6 More Information
6.1 Keeping Backups........................... 70
6.2 Entering Addresses in Correct Format...... 71
6.3 Bulk Mailing Regulations Explained........ 72-76
6.4 FLOWMAIL 6000 Software License Agreement.. 77
6.5 Registration Form......................... 78
1.1 A few words about bulk mailing...
We know that you want to spend the least amount of money on your
bulk mailing. That's why user-friendly Flowmail was developed.
Flowmail can process your mail in whatever manner is the best for you:
Carrier Route Sort, Zip+4 with barcodes, 3/5 presort, you name it.
Generally speaking, if you have at least 10 or more pieces of
mail going to each individual carrier route on your list with a total
of at least 125 qualifying pieces of your 200-piece Third-Class bulk
mail minimum, you should be able to claim the low Carrier Route Sort
rate of 10.9 cents to 13.1 cents.*
And even lower rates can be obtained if you are mailing to at
least 75% of the total number of active possible delivery addresses in
each carrier route. In such a case, you can submit your addresses to
the Post Office for walk sequence encoding, and obtain the very lowest
mailing rates of 10.2 cents to 12.4 cents.*
If at least 85% of your addresses have correct, full 9-digit zip
codes (Zip+4), then you may qualify for Zip+4 presort rates, and let
Flowmail barcode your mail to give you rates which range from 12.9
cents to 14.6 cents.* Flowmail can turn your regular mail file into
Zip+4 file with the Zip++ option.
If you cannot qualify for the above rates, you may be able to
qualify for 3-digit barcode rates, which range from 13.7 cents to 15.4
cents.*
A regular 3/5-Digit presort offers the next best rate, ranging
from 14.8 cents to 16.5 cents.*
If a basic sort is the best you can do with your list, let
Flowmail add barcodes to your mail, giving you a rate of from 16.2
cents to 17.9 cents.*
Almost as good is a basic Zip+4 presort, with the help of
Flowmail, which will enable you to obtain rates of from 17.2 cents to
18.9 cents.*
Basic Third-Class presort rates range from 18.1 cents to 19.8
cents.*
Any residual pieces which do not fit a finer, lower cost sort
will automatically be sorted by Flowmail in the next rate
classification, down to basic.
* Rates differ by location in the Postal System. Bulk Mail Centers
(BMC), Sectional Center Facilities (SCF), and Destination Delivery
Units (DDU) all offer different rates for bulk mailings. Check with
your local Post Office for the lowest available rate in your locale.
Also, the rates listed above are subject to change.
1) The USPS requires that walk sequence codes be updated by the Postal
Service a minimum of every six months, and carrier route presort codes
every 3 months.
2) These Third-Class bulk mail rates apply to regular letter-size
machineable pieces only.
NOTE: These quidelines for bulk mailing are simplifications of actual
USPS guidelines. Check with your local Post Office for more detailed
information about bulk mailing.
Page 1
1.2 and about Flowmail 6000...
Congratulations... You now possess one of the most powerful and
sophisticated mailing softwares available anywhere, at any price.
Flowmail 6000 was developed and refined over a period of 10 years, and
the result is a software package which makes a normally time consuming
and complex task into a very simple, easy one. In addition, you can be
sure that Flowmail 6000 will save you money by processing your mail to
substantially lower rates than you are probably now paying. The more
you use Flowmail, the more you will appreciate its many features.
Flowmail 6000 is the perfect software for both the major mass
mailer who services a statewide, regional, or nationwide database, as
well as the local mailer who has a small budget.
For the statewide, regional, or national mailer, Flowmail pairs
up with Zip++ CD ROM-based software (a product of Arc Tangent) to give
you the capability of updating your entire mailing list with Carrier
Route Sort Codes and Zip+4 codes, plus correcting addresses. (A CD ROM
reader is required to use the Zip++ CD ROM national database, also
available from FCP Computers).
For the local bulk mailer, FCP Computers can pull a part of the
national Zip+4 database off of CD ROM and put it on diskettes for you.
Now you can begin saving time and countless headaches with
Flowmail's many conveniences. You will marvel at how many features
Flowmail has, and how much easier bulk mailing will be. Most Flowmail
owners wonder how they ever got along without it.
Page 2
1.3 List of Features/Trademarks/Requirements.
-----------------------------------------------------------------
| F L O W M A I L 6 0 0 0 v6.6 |
| Bulk Mailing System |
| Features |
-----------------------------------------------------------------
>>>> File Maintenance:
* Create/Name multiple files.
* Full screen editing.
* Ability to carry over similar information from previous
records while adding.
* City and state can be inserted automatically by the system.
Just type in the appropriate zip code.
* Ability to skip over unused fields while during data entry.
* Ability to apply and edit an overlay template.
* Fields include: company name, first name, last name,
address line 1, address line 2, city, state, zip code,
select codes, phone number, date, numeric field,
data line, and carrier route number. Also... up to 10
user defined fields that can be date, numeric, or character.
* Assign user defined select codes to groups of records for
easy selection of records on printouts.
* Find records instantly by searching on one of two user
defined key values.
* Sequentially search/browse by record # also.
* Unlimited record capacity.
* Fast Btrieve Indexing (Network Compatible).
* Ability to put data files anywhere by specifying a path for
each data file in your system.
Page 3
>>>> Printing:
* Print labels 1, 2, 3, and 4 across cheshire format as fast as
your printer will print. Page separates CR, 3/5 digit,
residual labels.
* Print barcodes on your dot matrix printer or on printers that
print postnet barcodes for you. (Advanced barcodes are
supported).
* Define your own label setup. Specify # of labels across and
starting column for each label.
* Envelope sheet feeder support for direct addressing on
envelopes.
* Supports all dot matrix printers and Laser Printers that can
print in condensed format and 8 lines per inch.
* Print to LPT1 or LPT2.
* Nth Sampling
* Fixed messages can be printed on every label (optionally only
on labels with no person's name).
* Date, numeric field, select codes, data line, phone #,
record #, and user defined fields may be printed on labels.
* Print 3 x 5 cards, rolodex cards, or envelopes.
* Print fixed report and custom report listings.
* Sort in any order including bulk mail bundle order (3rd class
and 2nd class) and street name order.
* Ability to define your own sort keys so you can sort on any
combination of fields.
* Select records for printing by zip code range, date range,
data line range, numeric range, or user defined select codes
using AND or OR or EXACT select logic.
* String select allows you to specify a string to search for
in the company name, person's name, address line, or
city field.
* Ability to select specific zip codes, states, and carrier
route numbers without specifying a range.
* Powerful MID function allows you to select by a middle
portion of the data line.
* Bulk Mail Count reports include: total 3 digit & state,
CR qualifying, 3/5 digit qualifying, & basic rate qualifying
reports.
* Print Sack Labels.
Page 4
>>>> Utilities:
* Flowmail 6000 uses Zip++ from Arc Tangent for CR Encoding,
Zip+4 Encoding, 5 digit correction, and street address
standardization.
* Merge two files together.
* Eliminate duplicates from a file keying on company name,
person's name, address, or a match code made up of the
zip code, address, and last name (or company name).
You can also define your own match code. Duplicates are
displayed on the screen before one of them is chosen for
deletion. You also have the ability to eliminate dups
automatically or print a report of duplicate records.
* Create/Export mail merge files that are compatible with
most word processors. Quote/comma delimited files and
WordPerfect files can be created. Parsed person's name
(title,first,mi,last,suffix) along with a salutation
are created automatically.
* Automatically correct/insert state abbreviations and cities.
* Calculate numeric and record count totals for selected records.
* Import Quote/Comma delimited and fixed length files. You
can also select records while importing. Import routine will
automatically separate first/last names and city state & zip.
* Convert to Uppercase/Lowercase with smart lowercase conversion.
* Global update so you can change a bunch of records at once.
* Function to remove deleted records from a file to save space.
Page 5
>>>> Other Highlights:
* Completely menu driven and VERY easy to use.
* Color systems are supported. You install the colors you like.
* Multiuser networks are supported. MS-Net and PC-Net compatible.
* Complete documentation for FLOWMAIL 6000 is provided.
* Full support for FLOWMAIL 6000 is provided by FCP Computers
Hours 8:30 AM to 5:30 PM EST.
* Not copy protected.
>>>> System Requirements:
* 512K of main memory.
* One 5 1/4 " floppy drive.
* One hard disk drive.
* IBM PC or compatible.
* DOS 3.0 or higher.
* files=40 and buffers=40 in CONFIG.SYS file.
>>>> Trademarks:
* IBM is a registered trademark of International Business
Machines Corp.
* Cheshire is a registered trademark of Xerox Corp.
* Rolodex is a registered trademark of Rolodex Corp.
* WordPerfect is a registered trademark of WordPerfect Corp.
* Wordstar is a registered trademark of MicroPro International
Corp.
* Zip++ is a registered trademark of Arc Tangent.
* Flowmail 6000 is a registered trademark of FCP Computers, Inc.
Page 6
1.4 Diskette Contents.
Below is a list of the FLOWMAIL 6000 files and a brief description:
filename description
-------------------------------------------------------------------------
yourfile.M Your mail file's main data.
yourfile.K1 Your mail file's index 1 file, used for search/update.
yourfile.K2 Your mail file's index 2 file, used for search/update.
yourfile.DEL This keeps track of the deleted records in yourfile.M
yourfile.SRT Separate index used for sorting.
yourfile.SEL Select code table for yourfile.
yourfile.LAB User defined label definition file for yourfile.
yourfile.UD This keeps track of the deleted user defined records.
yourfile.UM This file contains your user defined fields.
CURRENT.MAI This file contains one record which has in it the
name of the current mail file.
MFNAMES.MAI This file is a table of the names of all your
mail files and associated paths, search key info,
user defined field setup, and editing parameters.
SETUP.MAI This file contains printer control codes for
condensed mode, normal mode, 8 lines per inch mode,
and 6 lines per inch mode. It also contains the
error message pause time and colors that are
installed.
CLEANUP.EXE This program will remove the deleted records from
the current mail file.
DUPS.EXE Eliminates duplicates.
GLOBAL.EXE Global update utility.
IMPORT.EXE Imports quote/comma delimited or fixed length files
into the current file.
LABELS.EXE Prints 1-4 across labels, rolodex cards, 3x5 cards,
and envelopes.
LOGO.EXE First Screen that contains the logo.
MAIL.BAT Batch files which starts Btrieve, runs share, then
runs Flowmail.
MAINMENU.EXE Main Menu.
MAILMGE.EXE This program exports quote/comma delimited or
WordPerfect files which may be used for mail merge.
Page 7
1.4 (continued)
MAINTAIN.EXE This program is used to create, change, list, rename,
and delete mail files. It is also used to display and
change search key definitions.
MERGETWO.EXE This program is used to merge two files together.
PURGE.EXE This program is used to purge records from a file
and store them in quote/comma delimited format.
REINDEX.EXE This program will index unindexed records, reindex an
entire file, or just initialize a file's index.
REPORTS.EXE Prints a fixed format report or 4 fields may be
selected to print on one line. Also lists a file
to the screen.
SACKLABS.EXE Prints bulk mail sack labels.
SEP1.EXE Exports a Zip++ compatible file for encoding.
SEP2.EXE Exports a USPS compatible file for encoding.
SETUP1.EXE This program is used to enter printer control codes
for your printer.
SETUP2.EXE This program is used to select colors, and enter
the error message pause time.
SORTS1.EXE This program will sort a file into bulk mail order and
produce qualifying count reports.
SORTS2.EXE This program will sort a file into any order
including street name.
UTILITY.EXE This is the utilities menu. It also contains the
routines which calculate totals, fix state
abbreviations.
ZIP1.EXE Reimports a file after Zip++ encoding.
ZIP2.EXE Reimports a file after USPS encoding.
Page 8
1.5 Record Layout
The FLOWMAIL 6000 record layout is as follows:
Field: Start Position: End Position:
-----------------------------------------------------------------
Delete Code 1 1
Company Name 2 31
First Name 32 51
Last Name 52 71
Address Line 1 72 101
Address Line 2 102 131
City 132 147
State 148 149
Zip Code 150 158
Select Codes 159 168
Phone Number 169 185
Date 1 186 189
User Defined Record # 190 193
Numeric Field 194 197
Data Line 198 212
Carrier Route # 213 216
Index Pointers 217 240
Page 9
2.1 Installing Flowmail 6000
Because of the size of FLOWMAIL 6000, the programs are stored on the
floppies in an archived format. To install FLOWMAIL 6000, do the
following:
Setting up your FLOWMAIL 6000 system involves five steps:
1) Create a new subdirectory on your hard disk.
2) Copy the FLOWMAIL 6000 files from the diskettes to the hard
drive.
3) Unpack the FLOWMAIL 6000 files. (then delete the .LZH files).
4) Run the setup program to enter the printer control codes for
your printer, install color, and enter the error message pause
time. (refer to section 2.2)
5) Make sure your CONFIG.SYS file contains the following statements:
FILES=40
BUFFERS=40 (refer to your DOS manual)
Step 1: Create a new subdirectory called MAIL. (if not already
done)
The commands are: C>cd \
C>md mail
Step 2: Go to the new subdirectory and then copy the FLOWMAIL 6000
diskettes onto the hard drive.
The commands are: C>cd \mail
(insert diskette #1 in drive A)
C>copy a:*.*
(insert diskette #2 in drive A)
C>copy a:*.*
(insert diskette #3 in drive A)
C>copy a:*.*
Step 3: Unpack the files.
The commands are: C>lha e mail1
(answer Y to overwrite question if
necessary)
C>lha e mail2
C>lha e mail3
( you can now delete the files with
a .LZH extension):
C>del *.lzh
Page 10
2.2 Starting FLOWMAIL 6000 and Running Setup
To start FLOWMAIL 6000 simply go to the MAIL subdirectory and type
MAIL at the C> prompt. (Note: Flowmail will load BTRIEVE and SHARE
before starting the Flowmail main menu. These programs need to be
loaded or you will get "invalid status" and/or "record locking" error
messages. The BTRIEVE program is installed along with the other
Flowmail programs, SHARE should already exist on your hard drive in
the DOS subdirectory).
The commands are: C>cd \mail
C>mail
The following main menu should appear:
----------------------------------------
| FLOWMAIL 6000 v6.6 Main Menu |
| |
| W) Work on Current File. |
| F) File Maintenance Menu. |
| R) Reports. |
| L) Labels/Cards/Envelopes. |
| D) Eliminate Duplicates. |
| M) Merge Two Files. |
| C) Create Mail Merge (export). |
| S) Sorts. |
| U) Utilities. |
| X) Exit to DOS. |
| |
| Enter Option... |
----------------------------------------
To use this menu, just press the letter corresponding to the option
you want to choose. Right now, you want to run the setup program. The
setup routine is found on the utilities menu. So press U on the main
menu and you will get the utilities menu below:
---------------------------------------------------
| Utilities Menu |
| |
| R) Reindex Options. |
| F) Fix/Insert State Abbreviations. |
| X) Fix/Insert City Names. |
| S) Print Sack Labels. |
| C) Carrier Route/Zip+4 Encoding. |
| U) Convert to Uppercase. |
| L) Convert to Lowercase. |
| T) Totals: Numeric and Record Counts. |
| I) Import Data. |
| P) Purge Records. |
| G) Global Update. |
| D) Remove Deleted Records. |
------> | 1) Printer Setup. |
------> | 2) Color & Pause Time Setup. |
| M) Return to Main Menu. |
| |
| Enter Option... |
---------------------------------------------------
Page 11
2.2 (continued)
The printer setup routine is option 1 on the utilities menu, so press
1 now. The following printer setup menu will appear:
----------------------------------------
| |
| LPT1 Printer Setup Menu. |
| |
| E) Epson and Compatibles. |
| N) NEC. |
| O) Okidata. |
| T) Toshiba. |
| R) Radio Shack. |
| I) IBM. |
| H) HP Laserjet II. |
| C) Custom Printer Setup. |
| M) Return to Menu (without saving).|
| |
| |
| Enter Option... |
| |
----------------------------------------
Note... Flowmail prints labels in 8 lines per inch mode (up & down).
If you do not enter the correct codes here your labels will not fit on
standard 1 inch high labels. Also, if you press Esc during the printer
setup routine, no setups will be saved.
If your printer is listed on the menu above, then simply press the
letter corresponding to your printer. Otherwise, press C for custom
printer setup. Whether you choose a specific printer or custom setup,
the next screen you get will be the custom printer setup screen:
-------------------------------------------------------------------------
| Enter the following control codes for your printer. There |
| are 10 spaces available for each set of codes. Usually, |
| just 1 or 2 codes are needed for each printer mode, so just |
| enter the values necessary starting from the left, leaving |
| the unused values blank (or 0). All numbers are in decimal: |
|-----------------------------------------------------------------------|
| |
| 8 lines per inch : 27, 48, ..., ..., ..., ..., ..., ..., ..., ...|
| |
| 6 lines per inch : 27, 50, ..., ..., ..., ..., ..., ..., ..., ...|
| |
| Condensed (16.7 cpi): 15, ..., ..., ..., ..., ..., ..., ..., ..., ...|
| |
| Regular (10 cpi) : 18, ..., ..., ..., ..., ..., ..., ..., ..., ...|
| |
|-----------------------------------------------------------------------|
| |
| Is everything correct ? (Y/N)... |
| Press F10 when finished. |
-------------------------------------------------------------------------
Page 12
2.2 (continued)
If you chose a specific printer on the first menu, then the codes for
that printer will appear on the screen above; otherwise, the codes
will be blank. If you need to enter codes for your printer, look them
up in your printer manual and enter them on the screen above. Press
F10 when you have entered the last code. The codes will be stored on
disk and you will proceed to setup LPT2. The decimal codes can usually
be found in a table in the back of your printer manual or in a section
that describes the different printer modes and tells you what codes to
send from software to put your printer into that mode.
After setting up LPT2 just as you set up LPT1, you will get the
following screen:
----------------------------------------------------------------------
| There is a label printing option which allows you to print |
| directly onto single envelopes or paper using an envelope |
| feeder, sheet feeder, or automatic envelope printer. Enter |
| the printer control codes for your printer to do the form |
| feed after each label is printed: |
|--------------------------------------------------------------------|
| |
| Form Feed : 12., ..., ..., ..., ..., ..., ..., ..., ..., ...|
| |
|--------------------------------------------------------------------|
| |
| Is everything correct ? (Y/N)... |
| |
| |
| Press F10 when finished. |
----------------------------------------------------------------------
The form feed or envelope eject code used above is usually decimal 12.
If your envelope feeder uses a different code, just enter the code
above and press F10.
Page 13
2.2 (continued)
Flowmail prints barcodes on any IBM or Epson compatible dot matrix
printer using the graphics mode of the printer. Some printers will
print barcodes automatically for you simply by sending the printer a
hex code followed by the 9 digit zip code. Use the following screen to
take advantage of your printer's capabilities...
The last screen in the Printer Setup is:
-------------------------------------------------------------------------
| Some printers that automatically print barcodes for you |
| require that you print a special code and then follow |
| that code with a nine digit zip code in the form 12345-6789 |
| or 123456789. FLOWMAIL will print the code followed by the |
| zip code and your printer will do the rest. If your code is hex, |
| be sure to enter the decimal equivalent: |
|-----------------------------------------------------------------------|
| Insert barcode after: 0.., ..., ..., ..., ..., ..., ..., ..., ..., ...|
| |
|-----------------------------------------------------------------------|
| |
| Is everything correct ? (Y/N)... |
| |
| |
| Press F10 when finished. |
-------------------------------------------------------------------------
Note: If you want to print barcodes using this option,
make sure you answer the question 'Does your printer
print barcodes automatically?' with a Yes. This
question is in the labels routine after the Label
print options screen...
After you have entered the appropriate codes on the screen above, you
will return back to the Utilities Menu.
Page 14
2.2 (continued)
Color Setup:
After you are finished entering the printer control codes, choose
option 2 on the utilities menu, and you will get the following screen:
----------------------------------------
| |
| Color Setup Screen. |
| |
| M) Monochrome Mode. |
| F) Change Foreground Color. |
| B) Change Background Color. |
| D) Change Border Color. |
| S) Save Colors. |
| |
| |
| Enter Option... |
| |
----------------------------------------
To change the screen colors, simply press the appropriate key
corresponding to the area that you want to change. Eight colors are
available for each area of the screen. As you press F, for example,
the foreground color will change each time the F key is pressed. Note
that the foreground color cannot be the same as the background color.
If you are using a monochrome monitor, just press M on the menu above.
When the colors are set the way you want them, press S to save the
color setup.
Error Message Pause Time:
The next screen you will get is:
-------------------------------------------------------------------
| |
| Enter the number of seconds you would like error messages |
| to be displayed on the screen (1-10 secs): .. |
| |
-------------------------------------------------------------------
To finish the setup routine, just enter the number of seconds that you
want all error messages to be displayed on the screen.
Page 15
3.1 Creating a Mail File/User Defined Fields
To create a new mail file, you must go to the file maintenance menu.
The file maintenance system is option F on the main menu. Press F on
the main menu, and you will get the file maintenance menu below:
------------------------------------------
| |
| File Maintenance Menu |
| |
| N) Create New File. |
| C) Choose New Current File. |
| D) Delete a File. |
| R) Rename a File. |
| L) Directory of Mail Files. |
| S) Change Search Key Definitions. |
| K) Display Search key Definitions. |
| M) Return to Main Menu. |
| |
| Enter Option... |
| |
------------------------------------------
Network Users: If you are operating in a network environment, be sure
not to create a new file, change, or delete the current file while
another user is running any routine that accesses the current file.
Option N is the option to create a new mail file. Choose this option,
and you will get the following screen:
------------------------------------------------------------------
| |
| Enter File Name: ........ |
| |
| If you want to put this mail file on a drive or directory |
| other than the current directory where the FLOWMAIL 6000 |
| programs are located, then enter the path below; otherwise |
| just leave the path empty: |
| |
| Enter Path Name: .............................. |
| |
------------------------------------------------------------------
Page 16
3.1 (continued)
On the screen above, enter TEST as the filename to create. The
pathname is used if you want to put the file you are creating in a
different subdirectory or location on your hard disk. For example, if
you wanted to put TEST in a subdirectory on drive C called MAILDATA
you would enter C:\MAILDATA as the pathname. But for now, just put
TEST in the current MAIL directory by just pressing 'enter' at the
pathname prompt.
TEST will now be the current mail file. This means that any operation
you choose to perform such as print labels or eliminate duplicates
will be executed using the current mail file as input. For information
on how to change the current file, delete a mail file, list the names
of your mail files, or change/display the search key definition, refer
to sections 4.1, 4.2, 4.3, 4.4, 4.5, and 4.6.
After you enter the filename and pathname, you will get the following
search key definition screen:
------------------------------------------------
| Index Key Definition Screen |
------------------------------------------------------------------------
| To define an index key, first enter the letter corresponding to the |
| field you want to use, then enter the amount of characters to use |
| from that field. Each index key is a maximum of 30 characters |
| long, which can be a combination of up to five of the fields below: |
|----------------------------------------------------------------------|
| A) Company Name. F) City. K) Phone. |
| B) First Name. G) State. L) Date 1. |
| C) Last Name. H) 5 Digit Zip. M) Date 2. |
| D) Address Line 1. I) Last 4 of Zip. N) Data Line. |
| E) Address Line 2. J) Select Codes. O) Carrier Route #.|
|----------------------------------------------------------------------|
| Search Index Key 1: Search Index Key 2: |
| |
| Field Max Length Length Used Field Max Length Length Used |
| ----- ---------- ----------- ----- ---------- ----------- |
| 1) A 30 30 1) C 20 20 |
| 2) . .. .. 2) . .. .. |
| 3) . .. .. 3) . .. .. |
| 4) . .. .. 4) . .. .. |
| 5) . .. .. 5) . .. .. |
------------------------------------------------------------------------
Alt H-Help Press 'Enter' in last field to finish.
Page 17
3.1 (continued)
On the screen above, you define the search keys that you want to use
to find records for updating or deleting on the main editing screen.
There are two keys available. Each key can be a combination of any
field or partial field listed on the menu above. To define a key,
simply enter the letter corresponding to the field you want to use.
The maximum length available will be displayed for your reference
only. Then enter the length corresponding to the amount of characters
you want to use from that field. If your key definition is to be a
combination of more than one field, enter the next field(s) and
length(s) on lines 2-5. Then define search key 2 in the same manner.
Note that pressing and holding ALT and then H on the screen above will
display more on-line help and an example. The default key definitions
of company name and last name are displayed on this screen when it
appears. Just press 'enter' in all the fields to use the defaults as
they are.
User Defined Fields...
After you define the search keys, you will get the following screen:
-----------------------------------------------------------------------
| |
| Do you want to define user defined fields ? (Y/N): |
| |
-----------------------------------------------------------------------
If you answer Y to the question above, you will be allowed to define
up to 10 user defined fields which will be associated with each record
in the main file. The fields can be date type, numeric, or character
fields. These fields will be accessed on the main editing screen by
pressing AltU. The user defined field definition screen looks like
this:
-------------------------------------------------------------------------
| |
| User defined field definition screen: Defining field # 1 |
| |
| Enter field type: Date, Numeric, Character, or Quit (D/N/C/Q): c |
| |
| Enter prompt to display on screen: Work Phone..... |
| |
| Enter length of character field (1-70): 15 |
| |
-------------------------------------------------------------------------
Simply press D,N, or C corresponding with the type of field you want
to create, enter a prompt that will be displayed on the data entry
screen, and for character fields, you must enter a field length. When
you are finished, press Q and you will return back to the File
Maintenance Menu.
Page 18
3.2 Adding Records
To add records to the file TEST, choose option W on the main menu.
This option is the 'work on current file' option which allows you to
add, update, and delete records. Press W on the main menu now and you
will get the following screen:
------------------------------------------------
| FLOWMAIL 6000 main editing screen |
----------------------------------------------------------------------------
| Search Key 1: .............................. < | New Record. |
| Search Key 2: .............................. < | |
| | Number of records |
| Company: .............................. | in TEST : 0 |
| -------------------------|
| First Name: .................... Last Name: .................... |
| |
| Address 1: .............................. |
| Address 2: .............................. |
| Carrier |
| City: ................ State: .. Zip Code: ......... Route #: .... |
| |
| Select Codes: .......... Phone Number: ................. |
| |
| Date: ........ Numeric: 0.00 Data Line: ............... |
----------------------------------------------------------------------------
<<< Adding a New Record >>>
----------------------------------------------------------------------------
F1-ClrFld F2-Params F3-ClrRec F4-Delete F5-FirstRec F6-LastRec
F7-Previous F8-Next F9-Find F10-Save Esc-Exit Alt H-Help
PgUp-EdTemp PgDn-ApTemp Alt S-Select Codes Alt U-User Defined Fields
Home-Seq Previous End-Seq Next Alt J-Jump to a Record #
To add records just type the information in the appropriate fields and
then save the record. There are two ways to save a record. A record is
saved automatically when 'enter' is pressed in the last field (data
line) and a record is saved when the F10 function key is pressed.
Since the F2 function key is associated with adding records it will be
explained here. All other function keys are explained in section 3.3.
The F2 function key is used to change adding parameters. Each field
has a parameter associated with it which allows you to carry over
information from one record to the next and/or skip the field (cursor
will not stop in the field). There is also a parameter for date fields
which allows you to put the current date in the date field
automatically. You can also choose to index records while adding or
not to index while adding to save time. Pressing F2 will bring up the
following screen:
Page 19
3.2 (continued)
---------------------------------------------------------------------------
| The following are input parameters used only while adding records: |
| Carry over data from previous record.............. Y or N |
| Make the cursor skip this field while adding........... S |
| Both Carry over and Skip............................... B |
| For date fields, automatic insertion of Current date... C |
|-------------------------------------------------------------------------|
| Company Name ? (Y/N/S/B)...... N (Esc: Main Menu) |
| First Name ? (Y/N/S/B)........ N (F10: Save/Return) |
| Last Name ? (Y/N/S/B)......... N |
| Address Line 1 ? (Y/N/S/B).... N |
| Address Line 2 ? (Y/N/S/B).... N |
| City ? (Y/N/S/B).............. N |
| State ? (Y/N/S/B)............. N |
| Zip ? (Y/N/S/B)............... N |
| Carrier Route # ? (Y/N/S/B)... N |
| Select Codes ? (Y/N/S/B)...... N |
| Phone Number ? (Y/N/S/B)...... N |
| Date ? (Y/N/S/B/C)............ N |
| Numeric ? (Y/N/S/B)........... N |
| Data Line ? (Y/N/S/B)......... N |
| |
| Do you want to save the parameters on disk ? (Y/N)... Y |
---------------------------------------------------------------------------
Carry over fields: This is useful if you are adding many records with
similar information. For example, if you are adding records that are
all in the same city, you do not want to have to retype the same city
name in each record. The value from the previous record can be
automatically carried over into the current record. The cursor will
still stop in the city field so you can change the carried over value
or press 'enter' to accept the carried over value as is.
Skipping over unused fields: This function is useful if there is a
field you are not using and you do not want the cursor to stop in that
field for data entry. This saves time because you do not have to press
'enter' to skip over unused fields.
Both: If B is selected on the screen above, both carry over and skip
will be in effect while adding records.
Current Date: This parameter is used to automatically insert the
current date into the date field.
You can change parameters temporarily or permanently save parameters
on the disk by answering the last question appropriately.
Page 20
3.2 (continued)
Updating indexes: Indexing allows you to search, update, and browse
records on the screen. Unindexed records cannot be accessed on the
main editing screen using the F5/F6/F7/F8/F9 search keys; however, all
other functions such as printing labels and eliminating duplicates
will recognize unindexed records. To access unindexed records on the
main editing screen, use the sequential search/browse keys: Home, End,
and Ctrl J.
Select codes: You can enter up to 10 select codes in each record. A
select code must be an alphabetic character A-Z or a number 0-9. The
select code allows you to specify that certain records belong to
certain groups. For example, if you have a list containing lawyers
and accountants, you could put an L select code in all the records
that are lawyers, and an A select code in all the records that are
accountants. Then when you go to print a report or a batch of
labels, you can select just the lawyers (L), or just the accountants
(A), or both (AL).
Select code AND/OR/EXACT selection logic: When printing labels or
reports, you have the option of AND or OR selection logic. If you
enter AB as the select codes to select, AND logic would select all
records with both A and B in the select code field. OR logic would
select all records with an A or a B in the select code field. You also
have the option of EXACT selection logic. This selection method will
select records for output that have exactly the same select codes, in
the same order as those entered on the selection options screen. For
example, if ABC was entered on the selection options screen, and Exact
logic was selected, then every record with ABC in its select code
field would be selected. Records with CBA and ACB and BAC in the
select code field would not be selected.
Zip Codes: When entering zip codes, do not enter a dash '-' in 9 digit
zip codes. If the zip code has 9 digits, just enter the nine digits.
The dash will be automatically inserted on labels, reports, etc. If
the zip code is Canadian or contains characters other than numbers,
then the dash will not be automatically inserted.
Page 21
3.2 (continued)
Automatic addition of city names and states: While doing data entry,
it is not necessary to type city names or states. If the city or state
field is blank and you enter the zip code, then the city and state
will be looked up in a table and inserted automatically.
When entering carrier route numbers, be sure to enter them in the
following format:
Carrier Routes: CR01
Rural Routes: RR01
PO Boxes: B001
Page 22
3.3 Function Keys Explained
F1-ClrFld F2-Params F3-ClrRec F4-Delete F5-FirstRec F6-LastRec
F7-Previous F8-Next F9-Find F10-Save Esc-Exit Alt H-Help
PgUp-EdTemp PgDn-ApTemp Alt S-Select Codes Alt U-User Defined Fields
Home-Seq Previous End-Seq Next Alt J-Jump to a Record #
While working on a file, the following function keys are very useful:
function
key description
-------------------------------------------------------------------------
F1 Clear Field This key will clear the field where the
cursor is located.
F2 Parameters This key is used to change adding
parameters. Refer to section 3.2
for a detailed description.
F3 Clear Record This key clears all of the fields on the
screen.
F4 Delete This key is used to delete a record. Refer
to section 3.6 for more details.
F5 First Record This key will display the first record
in the file according to the key field
that you are in when you press F5. You
must be in a key field when this key is
pressed. Indexed records only.
F6 Last Record This key is similar to the F5 key but
will find last record in the file
according to the key field that you are
in when you press F6. Indexed records only.
F7 Previous After a search is done with the F6 or F9 key,
the F7 key may be pressed to display the
record with the next lower key. Indexed
records only.
F8 Next After a search is done with the F5 or F9 key,
the F8 key may be pressed to display the
record with the next higher key. Indexed
records only.
F9 Find This key will find a record based on the
contents of the key field you are in when
the F9 key is pressed. Refer to section 3.4
for more details. Indexed records only.
F10 Save This key will save the record displayed on
the screen. It can be used while adding
or updating records.
Page 23
3.3 (continued)
Some other keys that may be used while editing are:
key description
-------------------------------------------------------------------------
Up Arrow Moves cursor to the previous field.
Down Arrow Moves cursor to the next field.
Enter Moves cursor to the next field.
Left Arrow Moves cursor left one character.
Right Arrow Moves cursor right one character.
Del Delete character at cursor.
Ins Inserts a space at the cursor position.
Backspace Deletes character to the left of cursor.
Esc Returns to the main menu.
PgUp Edit Overlay Template
PgDn Apply Overlay Template
Home Sequential previous record. This key will
display the previous record in sequential
order. Sequential order is the order the
records were added to the file. This function
will work with indexed and unindexed records.
End Sequential next record.
Alt J Sequential Jump. This function allows you
to jump directly to a specified record
number. You will be prompted to enter the
record number to jump to.
Alt H On-line help which displays all available
function keys.
Alt S Select Code table. Alt S allows you to edit
or look at the select code table. This may
be done on the main editing screen or on
any selection options screen.
Alt U Displays user defined fields for data
entry.
Page 24
3.3 (continued)
Overlay Template: This function allows you to set up fixed values that
you can insert into records by applying the overlay template to the
record you are currently adding or updating. To edit the template,
press the PgUp key, then type in the values for the fields you want to
overlay, leaving the fields you do not want to overlay blank. To apply
the overlay template, press the PgDn key while adding or updating a
record, and the overlay fields will be put into the current record
automatically.
Select Code Table: This is a table that allows you to keep track of
your select codes and what they stand for. It may be edited or looked
at from the main editing screen or from any selection options screen
by pressing ALT S. The table may be sorted in select code order or
description order.
Page 25
3.4 Searching for Records
Records may be found by searching on one of the two search keys
defined when the file was created. Remember that only records that
have been indexed may be searched for using the F5/F6/F7/F8/F9
function keys. Sequential searches/browses may be performed on
unindexed and indexed records using the Home, End, and Ctrl J
sequential search keys. For further information on sequential
searching refer to section 3.3.
Finding the beginning record:
Put the cursor in any key field and press F5. The first record in the
order of the key field chosen will be displayed.
Finding the last record:
Put the cursor in any key field and press F6. The last record in the
order of the key field chosen will be displayed.
Searching for a value:
Put the cursor in any key field. Type in a string to search for. This
may be a whole string or a partial string. Then press F9. The closest
match found will be displayed.
Next Record:
After a search has been done, pressing F8 will display the next record
in the order of the key field used in the search.
Previous Record:
After a search has been done, pressing F7 will display the previous
record in the order of the key field used in the search.
Page 26
3.5 Updating Records
First, you must find the record to be updated by using one of the
methods described in section 3.4 searching for records. Once the
record has been found, all you have to do is change the information
that you need to change, and then save the record. Remember that
records are saved automatically upon pressing 'enter' in the last
field on the screen or by pressing the F10 function key.
3.6 Deleting Records
First, you must find the record to be deleted by using one of the
methods described in section 3.4 searching for records. Once the
record has been found, all you do is press F4. You will be prompted
with a question which confirms the delete operation. If you answer "Y"
to the question, the record will be deleted. If you answer "N" to the
question, the record will not be deleted. In order to conserve disk
space, the next time you add a record, it will be placed on top of a
deleted record if there is one; otherwise, it will be placed at the
end of the file.
3.7 Entering User Defined Fields
To enter, update, or delete user defined fields, simply press Alt U
while on the main editing screen and a popup window will be displayed
which contains the user defined fields. Just enter or change the
fields you want and press F10 to save the record.
Page 27
4.1 Changing the Current Mail File
If you have more than one mail file, and you would like to start
working on a different mail file, then choose option C on the file
maintenance menu:
------------------------------------------
| |
| File Maintenance Menu |
| |
| N) Create New File. |
| C) Choose New Current File. | <--------
| D) Delete a File. |
| R) Rename a File. |
| L) Directory of Mail Files. |
| S) Change Search Key Definitions. |
| K) Display Search key Definitions. |
| M) Return to Main Menu. |
| |
| |
| Enter Option... |
| |
------------------------------------------
When this option is chosen, you will be prompted for the new current
filename. The file chosen will then become the current file and you
will return back to the file maintenance menu.
Page 28
4.2 Deleting a Mail File
This operation will delete an entire mail file. Choose option D on the
file maintenance menu. You will be prompted to enter a filename. Once
the filename is entered, you will be asked if you are sure that you
want to delete the file. If you answer Yes then the entire file will
be deleted. If you delete the current mail file, you will have to
create or choose a new current file before any operation such as
printing labels can be performed.
------------------------------------------
| |
| File Maintenance Menu |
| |
| N) Create New File. |
| C) Choose New Current File. |
(4.2) ------> | D) Delete a File. |
(4.3) ------> | R) Rename a File. |
(4.4) ------> | L) Directory of Mail Files. |
(4.5) ------> | S) Change Search Key Definitions. |
(4.6) ------> | K) Display Search key Definitions. |
| M) Return to Main Menu. |
| |
| Enter Option... |
------------------------------------------
4.3 Renaming a Mail File
Choose option R on the file maintenance menu. You will be prompted to
enter the old filename and then the new filename. After this is done,
the file will be renamed.
4.4 Listing the Names of Your Mail Files
This option will list on the screen the names of all your mail files.
Just choose option L on the file maintenance menu above. The filenames
will be listed. Press 'enter' and you will return back to the file
maintenance menu.
Page 29
4.5 Changing Search Key Definitions
Option S allows you to change search key definitions after a file has
been created. The search keys are defined the same way as described in
section 3.1. After the keys have been redefined, the indexes will be
initialized, resulting in an unindexed file. To reindex the file, go
to the reindex options menu, and choose the option to index the
unindexed records. Refer to section 5.1 for more reindexing
information.
4.6 Displaying Search Key Definitions
Option K simply displays the current file's search key definition on
the screen. This option is helpful when you have forgotten how you
defined the search keys. In order to search for a key value, you have
to know how that key is defined.
Page 30
5.1 Reindexing Options
This option is used to index records that were added to a file by
using the import option, reindex entire files in case the index file
gets corrupted, and it can be used to initialize the index file.
Choose option R on the utilities menu and you will get the indexing
options menu below:
----------------------------------------
| |
| Indexing Options menu |
| |
| U) Index Unindexed Records Only. |
| E) Reindex Entire File. |
| I) Initialize Index Only. |
| M) Return to Utilities Menu. |
| |
| |
| Enter Option... |
| |
| |
----------------------------------------
Option U will only index the records that have not been indexed yet.
You can get unindexed records in a file by merging two files together
and importing records into a file. Use this option to index those
types of records.
Option E will reinitialize the index file, reindex each record, and
restructure the file which keeps track of deleted records. Use this
option if you suspect that your index file is corrupted.
Option I will initialize the index file without reindexing any
records. After this operation is finished, all of the records in the
current file will be unindexed.
Page 31
5.2 Sorting and Bulk Mail Sorting
FLOWMAIL 6000's sort menu allows you to sort your file into any order
including street name order and bulk mail order. Choose option S on
the main menu and the sort menu will appear:
----------------------------------------
| |
| Sort Options menu |
| |
| C) Company Name/Last Name. |
| L) Last Name/First Name. |
| A) Address Line. (street name). |
| S) State. |
| Z) Zip Code/Last Name. |
| P) Phone Number. |
| 1) Date. |
| Y) Numeric. |
| D) Data Line. |
| B) Bulk Mail and/or Count Report. |
| (2nd or 3rd Class) |
| U) User Defined Sort Key. |
| M) Return to Main Menu. |
| |
| Enter Option... |
| |
----------------------------------------
Option A above uses the same routine as the automatic carrier route
insertion routine uses (section 5.8) to find the street name. It then
sorts your file into street name order.
Option B is a little different than the other sort options. Because of
memory requirements of the bulk mail count/sort routine, you are only
allowed to select records by select code. When option B is chosen, you
will see this screen first:
-----------------------------------------------------------------------
| |
| Note on Selecting Records: Because of size and space |
| restrictions, it is not possible to enter selection |
| criteria when doing a bulk mail sort. Remember that when |
| you do a bulk mail sort, it is not possible to select |
| records while printing labels. Solution: You are allowed |
| to select records by select code before doing a bulk |
| mail sort. So use GLOBAL UPDATING to mark the records |
| you want to sort & print with a certain select code. |
| Then enter that select code below: |
| |
| Select codes: .................................... |
| |
| And/Or/Exact select code logic (A/O/E): . |
| |
-----------------------------------------------------------------------
Page 32
5.2 (continued)
When you press any key on the information screen above, you will be
asked to enter the sort class and sort type and the output device for
the count report:
-----------------------------------------------------------------------
| |
| Do you want a 2nd or 3rd Class sort ? (2/3): 3 |
| |
| Do you want a Carrier route or Zip+4 sort ? (C/Z): C |
| |
| Enter output device (LPT1/LPT2): LPT1 |
| |
-----------------------------------------------------------------------
After this information is entered, you will be prompted to enter the
minimum number of pieces in a sack. This can be done by piece or by
weight. The two screens look like this:
By Piece:
-----------------------------------------------------------------------
| |
| The minimum requirements for sacks may be met by Weight or |
| by Pieces. Which way do you want to determine the minimum |
| requirement? (W/P): p |
| |
| |
| |
| |
| The minimum number of pieces in a sack is 125 |
| |
| Is this correct? (Y/N): Y |
| |
-----------------------------------------------------------------------
By Weight:
-----------------------------------------------------------------------
| |
| The minimum requirements for sacks may be met by Weight or |
| by Pieces. Which way do you want to determine the minimum |
| requirement? (W/P): w |
| |
| To determine the weight of a single piece, enter the number |
| of pieces in one pound: 30.. |
| |
| The minimum number of pieces in a sack is 450 |
| |
| Is this correct? (Y/N): Y |
| |
-----------------------------------------------------------------------
Page 33
5.2 (continued)
The bulk sort routine will first count how many records are in each
carrier route #, 5 digit zip code, 3 digit zip code, and state. Then
it will bundle, sack and qualify the count files. You will then be
asked if you want to print reports containing this count information
(The following reports will be generated: state counts, SCF counts, CR
rate qualifying, 3/5 digit qualifying, basic rate qualifying). After
the count reports are printed, you will be asked if you want to
continue with the bulk mail sort:
Do you want to continue with the bulk mail sort ? (Y/N)...
If you answer Yes to the question above, then the sort routine will
use the count files to sort your file into bulk mail bundle order. If
you answer No to the question above, then no sort will be performed
and you will return back to the main menu.
Page 34
5.2 (continued)
User Defined Sort Key: Option U on the sorts menu allows you to define
a sort key which can be made up of any combination of any fields or
partial fields. The sorts key definition screen looks like this:
------------------------------------------------
| Sort Key Definition Screen |
------------------------------------------------------------------------
| To define a sort key, first enter the letter corresponding to the |
| field you want to use, then enter the amount of characters to use |
| from that field. A sort key can be a maximum of 15 characters |
| long, which can be a combination of up to five of the fields below: |
|----------------------------------------------------------------------|
| A) Company Name. F) City. K) Phone. |
| B) First Name. G) State. L) Date. |
| C) Last Name. H) Zip Code. M) Data Line. |
| D) Street Name. I) Numeric. N) Carrier Route #.|
| E) Address Line 2. J) Select Codes. O) Record Number. |
|---------------------------------------------- |
| Sort Key: | |
| -------------------------|
| Field Max Length Length Used |
| ----- ---------- ----------- |
| 1) . .. .. |
| 2) . .. .. |
| 3) . .. .. |
| 4) . .. .. |
| 5) . .. .. |
------------------------------------------------------------------------
The sort key is defined in the same way that a search key was defined
in section 3.1. For example, if you wanted to sort by last name within
city, you would enter F - 10 on line one and then C - 5 on line two.
This would sort on the first 10 characters of the city name and then
the first 5 characters of the last name.
Note that your mail file is never changed in any way during a sort.
Instead, a sort index file is created which contains information on
the sort order of your file. This file has the same name as your mail
file but it has an extension of .SRT
Page 35
5.3 Printing Labels and Label Sizes
Choose option L on the main menu and you will get the following label
options menu:
---------------------------------------------------
| |
| Label Options Menu |
| |
| O) One Across Labels. |
| 2) Two Across Labels. |
| T) Three Across Labels. |
| L) Three Across on a Laser Printer. |
| C) Cheshire Labels. |
| U) User Defined Labels. |
| R) Rolodex Cards. |
| 3) 3x5 Cards. |
| E) Envelopes. |
| A) Automatic Envelope Feeder. |
| M) Return to Main Menu. |
| |
| Enter Option... |
| |
---------------------------------------------------
After one of the options is chosen off the labels menu, you will get
the selection options screen. This screen is described in section
5.16. After you enter your selection criteria, you will get the
following screen:
-----------------------------------------------------------------------
| |
| Do you want to print in sorted order ? (Y/N): y |
| |
| Do you want to print in reverse order ? (Y/N): N |
| |
| Is the file sorted in bulk mail order ? (Y/N): N |
| |
-----------------------------------------------------------------------
If the file has been previously sorted, then answer the questions
above appropriately. You have to answer the questions above or the
file will just be printed in sequential record number order.
Reverse Order: You also have the option of printing in reverse sorted
order. Please note that since you are printing in reverse bulk mail
sorted order, the bundle breaks will show up at the end of each bundle
instead of the beginning.
The next screen is the label print options and looks like this:
Page 36
5.3 (continued)
---------------------------------------------------
| Label Print Options |
---------------------------------------------------------------------------
| Do you want to print in condensed mode ? (Y/N): N |
| Do you want to print person's name before company name ? (Y/N): . |
| Do you want the zip code to print in a fixed position ? (Y/N): . |
| |
| You can print these fields on the label if a fixed msg is not printed: |
| Do you want to print the record # on the label ? (Y/N)......: . |
| Do you want to print the Select Codes on the label ? (Y/N)..: . 30 char |
| Do you want to print Date ? (Y/N)...........................: . maximum |
| Do you want to print the Numeric field ? (Y/N)..............: . on top |
| Do you want to print the Data Line ? (Y/N)..................: . line of |
| Do you want to print the Phone Number ? (Y/N)...............: . label. |
| Do you want to print User Defined Fields ? (Y/N)............: . |
| |
| Enter fixed message to print on every label: ...........................|
| Print Fixed Message only on labels with no Person's Name ? (Y/N): . |
| What type of sort did you do: Carrier route or Zip+4 ? (C/Z): . |
| |
| Enter output device (LPT1/LPT2): LPT1 |
| Enter the number of lines to skip between each envelope/card: .... |
| Enter the number of columns to indent on each envelope/card: .... |
| Do you want to print barcodes on the label ? (Y/N): . |
---------------------------------------------------------------------------
On the label print options screen above, you have the choice of
printing a fixed message on the top of each label or choosing some
fields from the record to print on the top line. You can do only one
or the other. There is a maximum of 30 characters that you can print
on the top line of your label. If you choose to print a fixed message
on the top line, you also have the option to print this message only
on labels that have no person's name. (Note: You cannot print fixed
messages or other fields on the top line if you are printing
barcodes.)
If you specify that the file is sorted in bulk mail order, then you
will be asked on the screen above whether you did a carrier route sort
or a zip+4 sort. You will also be prompted to enter a carrier route
prefix. Something like CAR-RT SORT ** would be appropriate for a CR
prefix.
Bulk Mail Sort Order: Bulk mail labels are printed already presorted
in bundle and sack order. The carrier route qualifying bundles are
printed first, 3/5 digit rate qualifying next (5 digit sack bundles
first, then 3 digit sack bundles), then basic rate qualifying bundles
are printed last (5 digit bundles first, then 3 digit, followed by
state and mixed state bundles).
The following messages are printed between each rate group:
Start of CR rate bundles
Start of 5 digit rate bundles
Start of basic rate bundles
Page 37
5.3 (continued)
The following endorsement lines are printed on the top line of the
first piece in each bundle (these are USPS endorsement lines so you
should not have to use bundle stickers):
CAR-RT SORT**CR99 Printed on every label in
carrier route bundles.
*******CAR-RT SORT**CR99 Start of CR bundle.
5********* 5-DIGIT 99999 Start of 5 digit bundle in a
unique 5 digit sack or a
mixed 5 digit sack.
3********* 5-DIGIT 99999 Start of 5 digit bundle in a
3 digit sack.
3********* 3-DIGIT 999 Start of a 3 digit bundle in a
3 digit sack.
********* 5-DIGIT 99999 Start of a 5 digit bundle in a
state sack.
********* 3-DIGIT 999 Start of a 3 digit bundle in a
state sack.
********* ALL FOR STATE Start of a state bundle.
********* MIXED STATES Start of mixed states bundle.
********* NO ZIP Start of labels with no zip code.
Reverse Order: Please note that since you are printing in reverse
order, the bundle breaks will show up at the end of each bundle
instead of the beginning.
Barcode Features: If you answer Yes to the following label print
option question, you will get the screen below...
Do you want to print barcodes on the label ? (Y/N):
---------------------------------------------------
| Barcode Options |
-----------------------------------------------------------------------
| |
| Do you want to print in the address block of the label ? (Y/N) Y |
| |
| Do you want to print ABC:advanced bar code ? (Y/N) . |
| |
| Does your printer print barcode automatically ? (Y/N) . |
| |
| Before printing the barcode: |
| |
| Enter the number of lines to skip after the address: .... |
| Enter the number of columns to indent: .... |
| Do you want to print barcodes for 5 digit zips ? (Y/N): . |
|---------------------------------------------------------------------|
| |
| NOTE: If printed on the bottom, the barcode must be printed |
| exactly 1/4 of an inch from the bottom edge of the mailpiece. |
| The left-most bar of the barcode must be located between |
| 3.25 and 4 inches from the right edge of the mailpiece. |
| |
| If barcode is printed in the address block, the top line |
| (message line) will not be printed. |
-----------------------------------------------------------------------
Page 38
5.3 (continued)
Flowmail can print Postnet Barcodes in the bottom right hand corner of
envelopes or it can print barcodes in the address block below the
address.
Advanced barcodes: The advanced barcode represents the regular zip+4
plus the last two characters of the street number.
Flowmail prints barcodes on any IBM or Epson compatible dot matrix
printer using the graphics mode of the printer. Some printers will
print barcodes automatically for you simply by sending the printer a
hex code followed by the 9 digit zip code. Use the following screens
to take advantage of your printer's capabilities...
The fourth screen under 1) Printer Setup on the utilities screen:
-------------------------------------------------------------------------
| Some printers that automatically print barcodes for you |
| require that you print a special code and then follow |
| that code with a nine digit zip code in the form 12345-6789 |
| or 123456789. FLOWMAIL will print the code followed by the |
| zip code and your printer will do the rest. If your code is hex, |
| be sure to enter the decimal equivalent: |
|-----------------------------------------------------------------------|
| Insert barcode after: 0.., ..., ..., ..., ..., ..., ..., ..., ..., ...|
| |
|-----------------------------------------------------------------------|
| |
| Is everything correct ? (Y/N)... |
| |
| Press F10 when finished. |
-------------------------------------------------------------------------
Note: If you want to print barcodes using this option,
make sure you answer the question 'Does your printer
print barcodes automatically?' with a Yes. This
question is in the labels routine after the Label
print options screen...
Page 39
5.3 (continued)
Skip/Indent: If you chose to print envelopes, rolodex cards, or 3x5
cards, you will have to enter the number of lines to skip between each
envelope or card and you will have to enter the number of columns to
indent each envelope or card. Envelopes contain just standard label
information. Rolodex cards contain standard label information and the
telephone number. 3x5 cards contain all the information in a record in
3x5 card format.
Aligning Labels:
------------------------------------------------------------------
| |
| Press 'A' to align, 'P' to print, or 'E' to end... |
| |
------------------------------------------------------------------
If you press 'A' at the prompt above, some x's will be printed in
label format. If the x's do not line up correctly, adjust your paper
then repeat the process again. Press 'P' at the above prompt when the
labels are aligned and you are ready to start printing the labels.
Label sizes:
Type Size
---------------------------------------------------------------------
One Across 3.5 x 15/16 continuous feed
Two Across 3.5 x 15/16 two across continuous
Three Across 3.5 x 15/15 three across continuous
Three Across condensed 2.5 x 15/16 three across continuous
Laser Printer 2.75 x 1 three across (sheets) 30/page
Cheshire 3.3 x 15/16 four across continuous
rolodex cards any size continuous
3 x 5 cards any size continuous
envelopes any size continuous
Page 40
5.3 (continued)
User Defined Labels: This label option allows you to set up your own
label format. The number of labels across and the starting column for
each label may be specified. This is done on the following screen:
-----------------------------------------------------------------------
| |
| How many labels across do you want ? (1/2/3/4): 2 |
| |
| Enter starting column for label number 1 : 5 |
| Enter starting column for label number 2 : 40 |
| Enter starting column for label number 3 : 0 |
| Enter starting column for label number 4 : 0 |
| |
| |
| |
| Esc: Exit F10: Finished |
-----------------------------------------------------------------------
Page 41
5.4 Printing Reports
Choose option R on the main menu and the report options menu will
appear:
------------------------------------------
| |
| Report Options Menu |
| |
| L) List Current File to Screen. |
| F) Fixed Printed Report. |
| S) Selected Fields Printed Report. |
| M) Return to Main Menu. |
| |
| |
| Enter Option... |
| |
------------------------------------------
After you choose any option on the menu above, you will get the report
selection options menu. The selection options are described in section
5.16. The next screen you will get looks like this:
-----------------------------------------------------------------------
| |
| Do you want to print in sorted order ? (Y/N): N |
| |
| Is the file sorted in bulk mail order ? (Y/N): N |
| |
-----------------------------------------------------------------------
Page 42
5.4 (continued)
Option L on the reports menu will list the current file to the screen.
After the selection menu, you will get the following screen:
While Scrolling:
Press '-' sign to slow down.
Press '+' sign to speed up.
Press 'S' to stop (then 'G' to go).
Press 'Esc' to quit.
Press any key to start listing...
When you press any key at the prompt above, the records will start
scrolling on your screen. To slow the scrolling down, press '-'. To
speed it up, press '+'. To stop the scrolling, press 's'. And to start
the scrolling again after 's' has been pressed, press 'g'. Press 'Esc'
to quit the scrolling and return back to the reports menu. The screen
report will look like this:
CRISTAL CLEAR CONSULTING Select codes: T Rec # 131
MANAGER, DATA PROCESSING Phone: Restart: 1
1496 CHURCH ST Date: 00/00/00
Numeric: 0.00
DECATUR, GA 33333 Data Line: CR #:
----------------------------------------------------------------------------
CLIFF VALLEY COMMUNICATIONS Select codes: T Rec # 66
MANAGER, DATA PROCESSING Phone: Restart: 2
1945 CLIFF VALLEY WAY NE Date: 00/00/00
Numeric: 0.00
ATLANTA, GA 33333 Data Line: CR #:
----------------------------------------------------------------------------
ADVANCED CORPORATE TRAINING Select codes: T Rec # 37
MANAGER, DATA PROCESSING Phone: Restart: 3
1850 GRAMMERCY CT Date: 00/00/00
Numeric: 0.00
DUNWOODY, GA 33333 Data Line: CR #:
----------------------------------------------------------------------------
Note that the RESTART RECORD # is the number that displays on the
screen as you are printing labels. If you have a paper jam and you
lose this number for some reason, you can find it here by listing your
file to the screen in the same sorted order that you were printing
labels in.
Page 43
5.4 (continued)
Option F on the reports menu will print a fixed format report. All the
information in each record, including the record number, will be
printed on two lines. You will be prompted whether you want to single,
double, or triple space the report.
Option S will allow you to select up to 4 fields from each record and
print these fields on one line with single, double, or triple spacing.
You will get the following screen to choose the fields from:
--------------------------------------------------
| |
| Select Four Fields to Print on One Line: |
| |
| 0) Company name. |
| 1) Person's name. |
| 2) Address 1. |
| 3) Address 2. |
| 4) City, state zip. |
| 5) Select codes and Data line. |
| 6) Phone. |
| 7) Date 1 and Date 2. |
| 8) Numeric. |
| 9) Carrier Route #. |
| |
--------------------------------------------------
Enter report column 1 field... _
Enter report column 2 field... _
Enter report column 3 field... _
Enter report column 4 field... _
Just enter the number corresponding to the field that you would like
to print in column 1,2,3, and 4.
After you have selected the 4 fields to print on the report, you will
be asked if you want to print the record number on the report. If you
choose to print the record number on the report, the report will
automatically be printed in condensed print.
Page 44
5.5 Eliminating Duplicates
Choose option D on the main menu, and the following eliminate
duplicates menu will appear:
----------------------------------------
| |
| Eliminate Duplicates by: |
| |
| C) Company Name. |
| N) Person's Name. |
| A) Address Line 1. |
| Z) Match Code. |
| U) User Defined Match Code. |
| M) Return to Main Menu. |
| |
| |
| Enter Option... |
| |
----------------------------------------
When option C, N, or A is chosen on the above menu, duplicates will be
searched for keying on the appropriate field. Before the search
starts, you will be asked if you want to eliminate dups automatically,
print a report of dups found, or display dups on the screen and let
you delete the top one, the bottom one, or neither.
Match Codes: (Option Z)
A match code is a 15 character code made up of the following
information:
-----------------------------------------------------------------------
| |
| Which match code do you want ? (1/2/3): 1 |
| |
| 1) 5 of zip + 7 of address + 3 of company. |
| 2) 5 of zip + 7 of address + 3 of last name. |
| 3) 5 of zip + 5 of start of address + 5 of end of address. |
| |
-----------------------------------------------------------------------
User Defined Match Code: (Option U)
When option U is chosen, you will define a match code using the
following screen:
Page 45
5.5 (continued)
------------------------------------------------
| Match Code Definition Screen |
-----------------------------------------------------------------------------
| To define a match code, first enter the letter corresponding to the |
| field you want to use, then enter the amount of characters to use |
| from that field. A match code can be a maximum of 15 characters |
| long, which can be a combination of up to five of the fields below: |
|---------------------------------------------------------------------------|
| A) Company Name. F) City. K) Phone. |
| B) First Name. G) State. L) Date. |
| C) Last Name. H) Zip Code. M) Data Line. |
| D) Street Name. I) Address Line 1. N) Carrier Route #. |
| E) Address Line 2. J) Select Codes. |
|---------------------------------------------------------------------------|
| Match Code: |
| |
| Field Max Length Length Used |
| ----- ---------- ----------- |
| 1) . .. .. |
| 2) . .. .. |
| 3) . .. .. |
| 4) . .. .. |
| 5) . .. .. |
-----------------------------------------------------------------------------
For example, if you wanted to eliminate dups by comparing the first 10
characters of the last name plus the first 5 characters of the street
name, you would enter C - 10 on line one and D - 5 on line two.
Eliminating dups automatically: When this method is chosen, you will
have the option to enter a priority select code. When two dups are
found, the duplicate record that contains the priority select code
entered will be deleted and the other one will be left in the file. If
neither of the dups contains the priority select code, then one of the
dups is deleted randomly:
---------------------------------------------------------------------
| |
| Enter priority select codes below. When two dups are found, |
| the record which has the select code(s) entered below will |
| be deleted: |
| |
| Select codes: .................................... |
| |
| And/Or/Exact select code logic (A/O/E): . |
| |
---------------------------------------------------------------------
Page 46
5.6 Merging Two Files
Choose option M on the main menu and you will be prompted to enter 3
filenames:
--------------------------------------------------------------------
| |
| Enter name of first file to be merged:......________ |
| |
| Enter name of second file to be merged:.....________ |
| |
| Enter name of the new file to be created:...________ |
| |
--------------------------------------------------------------------
(Esc: Exit)
After the filenames are entered, the first two files will be merged
together creating a new file whose name is the third filename entered.
After the operation is finished, the third file will be the current
file. Note that some of the records in the new file will be unindexed.
Also, the new file will have the same user defined field definitions
as the first file entered above (although no user defined data will be
merged).
Refer to section 5.1 for information on how to index the unindexed
records.
Tip: If you enter the largest filename first, then the merge process
will be much faster.
Page 47
5.7 Creating a Mail Merge File (exporting)
Choose option C on the main menu, and you will get a selection options
menu. Selecting records is described in section 5.16.
After you enter your selection criteria, you will get the following
screen:
--------------------------------------------------------------------------
| |
| Output file type: Quote/Comma delimited or WordPerfect (Q/W): Q |
| |
| Do you want to output in sorted order ? (Y/N): y |
| |
| Do you want to print in reverse order ? (Y/N): N |
| |
| Is the file sorted in bulk mail order ? (Y/N): N |
| |
--------------------------------------------------------------------------
The first question on the screen above allows you to create either a
Quote/Comma delimited file or a WordPerfect file.
Quote/Comma delimited files look like this:
"xxxxxxxxxxxxxx","xxxxxxxxxxxxxxxx","xxxxxxxxxxxxxxx"
"xxxxxxx","xxxxxxxxxxxxxxxxxx","xxxxxxxxxxxxxxxx"
WordPerfect files have a special character after each field and
another special character after each record. (NOTE: after a
WordPerfect file is exported from Flowmail you must start WordPerfect,
retrieve the data file that you exported, and the save it.)
Page 48
5.7 (continued)
After you are finished with the screen above, you will get the
following screen:
---------------------------------------------------------------------------
| |
| A) Company. I) Select Codes. 0 ) FIRST CONTACT. |
| B) First Name. J) Phone Number. 1 ) NOTES. |
| C) Last Name. K) Date. 2 ) NOTES. |
| D) Addr Line 1. L) Numeric. 3 ) LAST CONTACT. |
| E) Addr Line 2. M) Data Line. 4 ) NOTES. |
| F) City. N) Carrier Rt #. 5 ) NOTES. |
| G) State. O) Record #. 6 ) NOTES. |
| H) Zip Code. P) Parsed Person's Name. 7 ) NEXT CONTACT. |
| (Title,1st,mi,last,sfx,sal) 8 ) NOTES. |
|-------------------------------------------------------------------------|
| Enter the letters corresponding to the fields above for the fields you |
| want to include in the output file: ......................... |
| |
| Output file name (path may be included): .............................. |
| |
| If output file exists, do you want to Append or Overwrite ? (A/O): |
| |
| Press Esc to exit. |
| |
---------------------------------------------------------------------------
On the screen above you specify the fields that you want to write to
the output mail merge file. For example, if you just wanted Company
names, first names, last names, address line 1, and city state zip,
you would enter at the prompt ABCDFGH (fields 0-9 are user defined
fields). Then all you need to do is enter the name of the output mail
merge file. You can include a path name here. For example, if you have
all of your word processing files in a subdirectory called wordstar
and you wanted to create a mail merge file called test1 in the
wordstar subdirectory you would enter the following at the filename
prompt:
\wordstar\test1
After the output filename is entered, the file will be created and you
will return back to the main menu.
Page 49
5.8 Adding Carrier Route & Zip+4 Codes
Flowmail 6000 work in conjunction with Arc Tangent's Zip++ software to
do carrier route and zip+4 encoding, street address standardization,
and 5 digit zip correction. Zip++ uses a national zip+4 database on CD
ROM. If you do not have a CD ROM, please contact FCP Computers for
information on getting portions of the national zip+4 database put on
diskette for your use. Also contact FCP Computers to purchase Zip++
(cost is currently $195 per quarter).
Flowmail has several routines to help you encode your files using the
Zip++ software or the US Postal Service's free encoding service.
---------------------------------------------------
| Utilities Menu |
| |
| R) Reindex Options. |
| F) Fix/Insert State Abbreviations. |
| X) Fix/Insert City Names. |
| S) Print Sack Labels. |
---------> | C) Carrier Route/Zip+4 Encoding. |
| U) Convert to Uppercase. |
| L) Convert to Lowercase. |
| T) Totals: Numeric and Record Counts. |
| I) Import Data. |
| P) Purge Records. |
| G) Global Update. |
| D) Remove Deleted Records. |
| 1) Printer Setup. |
| 2) Color & Pause Time Setup. |
| M) Return to Main Menu. |
| |
| Enter Option... |
| |
---------------------------------------------------
Choose option C on the Utilities menu, and the following screen will
appear:
-------------------------------------------------------
| |
| Carrier Route/Zip+4 Encoding Menu |
| |
| 1) Export Temp File for Zip++. |
| 2) Import Temp File from Zip++. |
| 3) Export Diskette files for USPS Encoding. |
| 4) Import Diskette files from USPS. |
| M) Return to Utilities Menu. |
| |
| |
| Enter Option... |
| |
-------------------------------------------------------
Page 50
5.8 (continued)
Options 1 & 2 makes it easier for you to encode your files using
Zip++. First use option 1 to create a compatible file (the name of
the file will have the same name as the current file with an extension
of .ZIP). This file will have the following format:
Field: Positions: Length:
------------- ------------ ---------
Company 2-31 30
Address 1 35-64 30
Address 2 68-97 30
City 101-116 16
State 120-121 2
5 Digit Zip 125-129 5
Zip+4 130-133 4
Carrier Route 137-140 4
Slush Code 144-145 2
CR/LF 147-148 2
Note: This is a fixed length ASCII file with a CR/LF at the
end of each record. Total record length including CR/LF: 148.
Then exit Flowmail and use Zip++ to encode the file (Please refer to
the Zip++ manual for installation and use instructions). After using
Zip++, go back into Flowmail and use option 2 to import that file back
into the current file. Warning: make sure you do not change the
original Flowmail file in any way between steps 1 and 2. You can also
use Zip++ to encode the Flowmail main data file directly. The main
data files are the ones with the .M extensions. They are fixed length
files and have the following format:
Field: Start Position: End Position:
-----------------------------------------------------------------
Delete Code 1 1
Company Name 2 31 *
First Name 32 51
Last Name 52 71
Address Line 1 72 101 *
Address Line 2 102 131 *
City 132 147 *
State 148 149 *
Zip Code 150 158 *
Select Codes 159 168 *
Phone Number 169 185
Date 1 186 189
User Defined Record # 190 193
Numeric Field 194 197
Data Line 198 212
Carrier Route # 213 216 *
Index Pointers 217 240
* fields that you will need in Zip++
Page 51
5.8 (continued)
Option 3 is used to put the current file onto diskettes in a format
compatible with the USPS so that they can encode it for you (usually
at no charge). The format of the diskette files are:
Field: Positions: Length:
------------- ------------ ---------
Company 2-31 30
Address 1 35-64 30
Address 2 68-97 30
City 101-116 16
State 120-121 2
5 Digit Zip 125-129 5
Zip+4 130-133 4
Carrier Route 137-140 4
Slush Code 144-145 2
CR/LF 147-148 2
Note: This is a fixed length ASCII file with a CR/LF at the
end of each record. Total record length including CR/LF: 148.
The filenames on the diskettes are FILE1.FXD, FILE2.FXD, etc.
When you get the diskettes back from the Post Office, use option 4 to
import them back into the current file. Warning: make sure you do not
change the original Flowmail file in any way between steps 3 and 4.
Also make sure that the USPS does not change the file structure or
change the file names in any way because Flowmail will be looking for
a file structured and named as described above.
Page 52
5.9 Inserting Cities & States
This useful utility will automatically correct the state abbreviations
in the current mail file. If the state field is left blank or if it is
incorrect, this routine will insert the correct state abbreviation by
checking the zip code. To execute this function, just choose option F
on the utilities menu. To execute a similar function to insert/correct
the cities choose option X on the utilities menu.
5.10 Printing Sack Labels
Option S on the utilities menu. This routine will automatically print
your bulk mail sack labels and produce totals of the number of pieces
qualifying in each presort level. Before running this routine, the
file must be sorted in bulk mail order. Also the CITY.MAI file must be
on your hard drive in the MAIL subdirectory. Choose option S on the
utilities menu and you will get the the following screen:
------------------------------------------------------------------------
| |
| Top Line of Mixed States Label: ..............................|
| |
| Second Line (3C LTRS or 3C FLATS): ..............................|
| |
| Third Line of Label: ..............................|
| |
| Example: BMC ATLANTA GA 347 |
| |
| 3C LTRS |
| |
| ATLANTA GA 303 |
| |
|----------------------------------------------------------------------|
(Esc: Exit)
On the first line, enter exactly what you want to be on the top line
of the mixed states sack label. On the second line just enter 3C LTRS
or enter 3C FLATS. The third line of your sack labels will always be
the same for each group of sack labels. Enter this line in the third
space above. Please refer to section 6.3 for more information on sack
labels.
Page 53
5.10 (continued)
The next screen is where you specify the minimum and maximum number of
pieces in a sack:
-------------------------------------------------------------------
| |
| The minimum requirements for sacks may be met by Weight or |
| by Pieces. Which way do you want to determine the minimum |
| requirement? (W/P): w |
| |
| To determine the weight of a single piece, enter the number |
| of pieces in one pound: 5... |
| |
| The minimum number of pieces in a sack is 75 |
| |
| Is this correct? (Y/N): Y |
| |
| Enter the maximum number of pieces in a sack: 200 |
| |
-------------------------------------------------------------------
(Esc: Exit)
Minimum: The purpose of calculating the minimum # of pieces in a sack
by weight is that more pieces may qualify if the minimum # of pieces
in a sack is lower than 125.
Maximum: The purpose of entering a maximum # pieces in a sack is to
keep Flowmail from printing a bunch of sack labels that are not
needed. If the maximum is kept at 125, then the sack labels routine
will print labels assuming there will be only 125 pieces in each sack.
Some of these may actually not be needed because you are putting more
than 125 pieces in a sack.
Page 54
5.10 (continued)
Qualifying Count:
After the last sack label has been printed, you will get totals of how
many pieces qualified for the three presort levels: carrier route
presort, 5 digit presort, and basic level presort. The totals report
will be printed on the last label and will look like this:
CR LEVEL: 2200
5 DIG LEVEL: 1540
BASIC LEVEL: 200
--------------
TOTAL: 3940
This information is needed in order to fill out the required postal
'Statement of Mailing' forms.
Sack Label Sizes:
Sack labels are 15/16" high and 3 1/4" long. The best way to print
sack labels would be to print them on 15/16" x 3" one across labels.
Then the labels can be peeled off and stuck directly on top of the
cardboard sack labels provided free to you by the post office. If you
use 3 1/2" labels, you will have to cut 1/4" off the end of the labels
before sticking them on the cardboard labels from the post office.
Another way to use 3 1/2" labels would be to wrap the excess around
the back of the cardboard labels.
Page 55
5.11 Importing Files
This option is used to import data into the current mail file. Choose
option I on the utilities menu and you will get the following menu:
------------------------------------------
| |
| Type of File to Import: |
| |
| Q) Quote/Comma Delimited. |
| F) Fixed Length. |
| M) Return to Utilities Menu. |
| |
| |
| Enter Option... |
| |
------------------------------------------
Quote/Comma: An example of this type of file is:
"FLOWSOFT custom programming","Billy","Anderson","875 Franklin Rd #1635",
"","Marietta","Ga","30067 "
Note that each field is quoted and separated from the next field by a
comma. There is a carriage return/line feed after each record.
Fixed Length:
FLOWSOFT custom programming Billy Anderson 875 Fran|
klin Rd #1635 Marietta |
Ga30067 |
In a fixed length file, each field has a fixed length. Each record is
followed immediately by another record.
In order for you to be able to import a file, you must first have a
quote/comma delimited file or a fixed length file. Then you must make
sure the fields are separated from each other so they can be matched
up with a FLOWMAIL 6000 field. For example, first name and last name
must be in separate fields and not in one 'persons name' field
together. Same thing goes for city state and zip code. The following
must be remembered when importing these fields:
Zip Code: dashes will be removed from zip code.
Dates: must be in the form MM/DD/YY or MMDDYY.
Select Codes: if it is not a valid select code, the select code from
the template will be used.
Numeric: numeric fields must be alphanumeric like
"1234.56" or "$1,234.56"
Page 56
5.11 (continued)
The first thing you do after choosing the type of file to import is
enter the name of the file to import:
Enter name of file to import.
(path may be included)... ______________________________
The next thing you must do is define the format of the input file.
Defining quote/comma delimited files:
First, the program reads a value from the input file. Then you tell
the program where to put the value. If the value read was a company
name, then you would put it in the company name field. Then the next
value would be read and you would tell the program where to put this
value (0-9 are user defined fields). This would continue until the
program reads another company name. When this happens, you have
defined the input file format and it is time to quit the define
process. It will help if you know what the file format is before
starting the define process because some of the values read might be
blank. In this case you should know that the value read is an address
line 2 for example, and the first record in the file did not have an
address line 2. The screen used for this defining process is:
---------------------------------------------------------------------------
| A) Company. 0 ) FIRST CONTACT. |
| B) First Name. R) Title. 1 ) NOTES. |
| C) Last Name. S) MI. 2 ) NOTES. |
| D) Addr Line 1. T) Suffix. 3 ) LAST CONTACT. |
| E) Addr Line 2. 4 ) NOTES. |
| F) City. 5 ) NOTES. |
| G) State. 6 ) NOTES. |
| H) Zip Code. Z) Zip+4. 7 ) NEXT CONTACT. |
| I) Select Codes. 8 ) NOTES. |
| J) Phone Number. 9 ) NOTES. |
| K) Date. O) Whole Person's Name (will separate). |
| L) Numeric. P) City, ST Zip (will separate). |
| M) Data Line. X) No Placement. |
| N) Carrier Route #. Q) Quit. |
---------------------------------------------------------------------------
Value Read: FLOWSOFT custom programming
Enter letter corresponding with the field where you want to
place this value or press 'Q' to quit here... A
Page 57
5.11 (continued)
Defining Fixed length Files:
You should know the exact format of the fixed length file before
starting this process. You will need to know the order of the fields
and their lengths. You will be asked to choose a field on the menu
below (0-9 are user defined fields), define its length and then do the
next one or press 'q' when you have defined the entire file.
---------------------------------------------------------------------------
| A) Company. 0 ) FIRST CONTACT. |
| B) First Name. R) Title. 1 ) NOTES. |
| C) Last Name. S) MI. 2 ) NOTES. |
| D) Addr Line 1. T) Suffix. 3 ) LAST CONTACT. |
| E) Addr Line 2. 4 ) NOTES. |
| F) City. 5 ) NOTES. |
| G) State. 6 ) NOTES. |
| H) Zip Code. Z) Zip+4. 7 ) NEXT CONTACT. |
| I) Select Codes. 8 ) NOTES. |
| J) Phone Number. 9 ) NOTES. |
| K) Date. O) Whole Person's Name (will separate). |
| L) Numeric. P) City, ST Zip (will separate). |
| M) Data Line. X) No Placement. |
| N) Carrier Route #. Q) Quit. |
---------------------------------------------------------------------------
Enter letter for field # 1 or press Q to Quit defining fields... A
Enter field length..... 30
Is this field definition correct ? (enter=Y) (Y/N)... Y
X) No Placement and Dummy Fields:
These types of fields specify that the value read from the input file
will not be imported into the current mail file.
Page 58
5.11 (continued)
Template: After an input file has been defined, you will be asked to
fill in a template. This template is used to plug fields that are not
being brought in from the import file. If you do not want to plug a
field with a value from the template, then just leave that template
field blank. The template looks like this:
------------------------------------------------
| Import Utility Template Screen |
--------------------------------------------------------------------------
| |
| Company: .............................. |
| |
| First Name: .................... Last Name: .................... |
| |
| Address 1: .............................. |
| Address 2: .............................. |
| Carrier |
| City: ................ State: .. Zip Code: ......... Route #: ....|
| |
| Select Codes: A......... Phone Number: ................. |
| |
| Date: ........ Numeric: 0.00 . Data Line: ............... |
| |
--------------------------------------------------------------------------
F1-ClrFld F3-ClrTemp F10-Finish Esc-Utilities Menu
After the template is filled in, you will get a selection screen.
Selecting records is described in section 5.16. After the selection
criteria is entered, three examples will be read and displayed on the
screen. If they look correct, you can go ahead and start the import
process. If you defined the input file incorrectly then you can start
over here. Note that the imported records will be unindexed.
Page 59
5.12 Purging Records
This option is used to purge old or unwanted records from a file and
store them in a quote/comma delimited file that can be later imported
back into the system if desired. You will have the option of deleting
or not deleting the purged records from the current file. Choose
option P on the utilities menu and you will get a purge selection
options screen. Selecting records is described in section 5.16.
After the selection criteria has been entered, you will be prompted
for an output filename to contain the purged records. Then you will be
asked if you want to delete purged records:
Enter name of output Quote/Comma delimited file to contain purged
records (path may be included)... ______________________________
Do you want to delete purged records from the current file ? (Y/N)...Y
After the above prompts are answered, the purge process will begin.
The output file will have the following format:
"FLOWSOFT custom programming","Billy","Anderson","875 Franklin Rd ",
"#1635","Marietta","Ga","30067 ","A","404-428-4028","00/00/00",
"0.00","data line","CR66"
Page 60
5.13 Calculating Totals
This option is used to calculate numeric and record count totals for a
selected bunch of records. Choose option T on the utilities menu and
you will get a totals selection options screen. Selecting records is
described in section 5.16.
Enter your selection criteria, and the totals for the selected records
will be calculated and displayed on the screen like this:
Now calculating totals...
Total number of records: 1
Total of numeric field: 100.00
Finished calculating totals.
Press any key to return to utilities menu...
Page 61
5.14 Converting to Uppercase/Lowercase
This option is used to convert addresses in the current file from
lowercase to uppercase or from uppercase to lowercase. Company, first
name, last name, both address lines, city, and state will be
converted. It is optional to include the data line and the state in
the conversion.
---------------------------------------------------
| Utilities Menu |
| |
| R) Reindex Options. |
| F) Fix/Insert State Abbreviations. |
| X) Fix/Insert City Names. |
| S) Print Sack Labels. |
| C) Carrier Route/Zip+4 Encoding. |
-------> | U) Convert to Uppercase. |
-------> | L) Convert to Lowercase. |
| T) Totals: Numeric and Record Counts. |
| I) Import Data. |
| P) Purge Records. |
| G) Global Update. |
| D) Remove Deleted Records. |
| 1) Printer Setup. |
| 2) Color & Pause Time Setup. |
| M) Return to Main Menu. |
| |
| Enter Option... |
| |
---------------------------------------------------
Uppercase: Choose option U on the utilities menu. You will be asked if
you want to convert the data line to uppercase. After this question is
answered, all small letters will be converted to uppercase, and you
will return back to the utilities menu.
Lowercase: Choose option L on the utilities menu. You will be asked if
you want to convert the data line and state to lowercase. After this
question is answered, all capital letters that are not the first
character in a word are converted to lowercase. Letters like the "D"
in McDaniel and the "H" in O'Hara and the "Y" in NY will not be
converted to lowercase. After the routine is finished, you will return
back to the utilities menu.
Page 62
5.15 Global Updating
This utility allows you to make mass updates to a mail file and
optionally increment the numeric field by one. Choose option G on the
utilities menu, and you will get a selection options screen. Selecting
records is described in section 5.16. Enter the appropriate selection
criteria for the records that you want to update. The records selected
will be the records updated.
After the selection criteria has been entered, you will get the
following global update template screen:
------------------------------------------------
| Global Update Template Screen |
--------------------------------------------------------------------------
| |
| Company: .............................. |
| |
| First Name: .................... Last Name: .................... |
| |
| Address 1: .............................. |
| Address 2: .............................. |
| Carrier |
| City: ................ State: .. Zip Code: ......... Route #: ....|
| |
| Select Codes: .......... Phone Number: ................. |
| |
| Date: ........ Numeric: 0.00 . Data Line: ............... |
| |
| |
| |
| |
--------------------------------------------------------------------------
F1-ClrFld F3-ClrTemp F10-Finish Esc-Main Menu
Enter X in a field to blank it out. (Except print codes).
On this screen, enter only the fields that you want to update. The
values entered above will be inserted into every record selected for
update. If you enter an X into a field in the template (other than
select codes), then that field will be blanked out. If you enter
select codes on the screen above, you will have the choice of
replacing the old value with the new value, or adding the new value to
the old value. For example, if 'B' were entered on the screen above,
and a record was selected for update that had an 'A' in the select
codes field, then the following would happen:
Page 63
5.15 (continued)
Result:
Old Value Template Value Replace Add
---------- -------------- ------- -----
A B A AB
The prompt looks like this:
--------------------------------------------------------------
| Do you want to Replace the current select code(s) with |
| the template value, or Add the template value to the |
| current select code(s) (R/A)..._ |
--------------------------------------------------------------
Incrementing the numeric field: After you enter the values in the
template screen, you will get the following screen:
-----------------------------------------------------------------------
| |
| Do you want to increment the numeric field by 1 in |
| selected records ? (Y/N): N |
| |
-----------------------------------------------------------------------
If you answer Y to the prompt above, then the numeric field in all
selected records will be incremented by one. This option is useful to
keep track of how many times you have mailed to each record on your
mail file.
Page 64
5.16 Selecting Records
This section describes the selection screen you get when you print
labels, create mail merge files, print reports, purge records, etc.
This is a very flexible selection screen which allows you to select
records many different ways. The main selection screen looks like
this:
---------------------------------------------------
| Label Selection Options |
-----------------------------------------------------------------------------
| Press 'enter' in fields below to default to entire file: |
| |
| Start at Label #: 1...... Number of records to print: ....... |
| Number of times to print this group of label(s): .... |
| (Esc: Exit) |
| Select codes: .................................... (F10: Finish) |
| And/Or/Exact select code logic (A/O/E): . ------------------|
| State Select? (Y/N): . Search String? (Y/N): . | |
| Select by user defined fields? (Y/N): . | Press Alt O in |
| | Zip Code, Data |
| Zip Range: From: ......... To: ......... | <-------- |
| | Line, or Carrier|
| Date: From: ........ To: ........ | Route # fields |
| | for Optional |
| Numeric: From: ............ To: ............ | selection |
| | method. |
| Data Line: From: ............... To: ............... | <-------- |
| | |
| Car Route: From: .... To: .... | <-------- |
| | |
| Enter N for Nth Sampling (print every Nth record): .... | |
-----------------------------------------------------------------------------
If you do not want to enter a selection range for a field on the
selection options screen, then just leave the field blank. If you do
not want to select by select codes then just leave the select codes
field blank.
Start at Label #: This option allows you to restart a printout where
you left off in case the printer malfunctions. While labels are being
printed, the restart record number will be displayed on the screen.
This is the number you should use to restart a printout. (Note that
the restart record number is not the actual record number, but it is
simply equal to the number of records that have been read from the
current file.)
Page 65
5.16 (continued)
Select code AND/OR/EXACT selection logic: When selecting records by
select codes you have the option of AND or OR selection logic. If you
enter AB as the select codes to select, AND logic would select all
records with both A and B in the select code field. OR logic would
select all records with an A or a B in the select code field. You also
have the option of EXACT selection logic. This selection method will
select records for output that have exactly the same select codes, in
the same order as those entered in the select codes to select by
field. For example, if ABC was entered in the select codes field and
Exact logic was selected, then every record with ABC in its select
code field would be selected. CBA and ACB and BAC select codes would
not be selected.
Nth sampling: This option allows you to print a sampling of every Nth
record in the file. If N=5 then the label printing routine will only
print every 5th record. Note that Nth sampling only works while
printing labels and doing the bulk mail sort. Reports, create a mail
merge file, etc will not do Nth sampling.
Alternate Zip Selection: Pressing and holding the ALT key then O while
in any of the zip range fields will display the alternate zip
selection window:
-------------------------------
| Enter Specific Zip Codes: |
| |
| |
| |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| ..... ..... ..... |
| |
| |
| Press F10 when finished. |
-------------------------------
This selection method allows you to enter specific zip codes to
select. This method is useful when the zip codes you want to select do
not all fall within one zip code range. This method may be used in
conjunction with the zip range method. For example, if you wanted to
select all zip codes in the range 30067 thru 30075 and also zip codes
30080 and 30085 and 30090, you would enter 30067 in the FROM zip
range, 30075 in the TO zip range, and then press ALT O while in the TO
zip range field and enter 30080, 30085, and 30090 in the optional zip
selection window.
Page 66
5.16 (continued)
Optional Data line selection: This method of selection by data line
allows you to select by the middle portion of the data line. For
example, you could select all records with a Y in the 5th position of
the data line and an N in the 6th position. To get the optional data
line selection window, press and hold the ALT key then press O while
in the data line FROM or TO range fields. The following window will
appear:
-----------------------------------------------------------------------
| Enter Optional Data Line Selection: |
| |
| Start End > < = and/or |
| Position Position Operator Value Connector |
| .. .. .. ............... ... |
| .. .. .. ............... |
| |
| |
| Press F10 when finished. |
-----------------------------------------------------------------------
The example above would be done like this:
-----------------------------------------------------------------------
| Enter Optional Data Line Selection: |
| |
| Start End > < = and/or |
| Position Position Operator Value Connector |
| 5 5 = Y.............. and |
| 6 6 = N.............. |
| |
| |
| Press F10 when finished. |
-----------------------------------------------------------------------
As another example, if you wanted to select all records with 123 in
the first 3 positions of the data line you would enter:
-----------------------------------------------------------------------
| Enter Optional Data Line Selection: |
| |
| Start End > < = and/or |
| Position Position Operator Value Connector |
| 1 3 = 123............ ... |
| .. .. .. ............... |
| |
| |
| Press F10 when finished. |
-----------------------------------------------------------------------
Page 67
5.16 (continued)
Optional Carrier Route Selection: This selection method works exactly
the same as the optional zip selection method described above. The
optional carrier route selection window is displayed by pressing ALT O
in the carrier route FROM or TO range fields. The screen looks like
this:
-------------------------------
| Enter Specific CR #'s: |
| |
| |
| |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| .... .... .... |
| |
| |
| Press F10 when finished. |
-------------------------------
When entering carrier route numbers, be sure to enter them in the
following format:
Carrier Routes: CR01
Rural Routes: RR01
PO Boxes: B001
SEARCH STRING: This selection option allows you to enter a string of
up to 30 characters to be searched for. If this string is found in the
company name, first name, last name, address line 1, address line 2,
or city fields, then that record is selected.
Page 68
5.17 Removing Deleted Records
This option (D on the utilities menu) is used to remove deleted
"holes" from your current file. This function is used when you delete
an unusually large amount of records from a file and you then want to
regain the hard disk space that is being used up by those deleted
records. The first screen you will get looks like this:
---------------------------------------------------------------------
| |
| This routine will remove all of the deleted 'holes' from the |
| current mail file. There must be enough space on your hard drive |
| to hold two copies of the current file. After this routine is |
| completed, the current file will be unindexed. To reindex it, |
| you will have to run the reindex entire file option found on |
| the Reindexing Options Menu. |
| |
| Do you want to continue? (Y/N): Y |
| |
| |
---------------------------------------------------------------------
Note that this routine will change the record numbers associated with
each record. If you don't want this to happen, then do not run this
routine.
Page 69
6.1 Keeping Backups
Keeping backups of your hard disk files is very important. Accidental
deletion of files or hardware failure can easily cause loss of data.
Without proper backups, your data will be lost forever. To backup your
FLOWMAIL 6000 files, you should regularly backup the MAIL
subdirectory. If you just want to backup your data files, you should
backup everything with a .K1 .K2 .M .DEL and .MAI extension. For more
information on backups refer to your DOS manual. You should look under
the sections that describe the BACKUP and RESTORE commands.
Page 70
6.2 Entering Addresses in Correct Format
If you are going to use Zip++ to automatically add carrier route
numbers & zip+4 codes to your mailing list, then you will have to
follow the rules below when you enter your addresses in order to
maintain a high percentage of matching.
An address may consist of the following parts:
Street number
Street prefix direction (E, N, NE, NW, S, SE, SW, W)
Street name (correctly spelled)
Street suffix
Street post direction (E, N, NE, NW, S, SE, SW, W)
Building/Suite/Apt number
Building name
PO BOX number
Follow these rules when entering addresses:
1) Always enter street addresses (or delivery address) in the SECOND
address line. The Post Office delivers mail to the address line which
prints on the line above the city/state/zip line. Make sure you enter
addresses in the following order: street number, street prefix
direction, street name, street suffix, street post direction. Also,
try to use the proper abbreviations for prefix/post directions and
suffixes. A good way to go about entering addresses is to enter them
as they appear on road signs because that is the way the post office
compiles their carrier route tapes.
2) Building, suite, and apartment numbers should be entered in ADDRESS
LINE 1 (or after the street address on address line 2). Make sure you
use the following abbreviations:
abbreviation
------------------------------------------------------
Building Building or Bldg
Suite Suite or Ste or #
Apartment Apartment or Apt or #
Examples:
Bldg 35 Apt 22
Ste 2222
Apt 78
#88
3) When entering post office box addresses use the abbreviation PO BOX
and then a box number. (For example: PO BOX 1234).
Page 71
6.3 Bulk Mailing Regulations Explained
Bundling Instructions:
Carrier Route Bundles-
If there are 10 or more pieces in the same carrier route, then they
must be bundled together. (Use 3/8" rubber bands both lengthwise and
crosswise). A bundle sticker is not required on carrier route bundles
if you have the CAR-RT SORT **CR99 message on the top line of the
label.
5 Digit Bundles-
If there are 10 or more pieces to the same 5 digit zip code after
making up carrier route bundles, then they must be bundled together. A
red "D" sticker must be placed in the lower left hand corner of the
bundle if the endorsement is not printed on the top line of the label.
3 Digit Bundles-
After making carrier route bundles and 5 digit bundles, if there are
10 or more pieces with the same first three digits of the zip code,
then they must be bundled together. A green "3" sticker must be placed
in the lower left hand corner of the bundle if the endorsement is not
printed on the top line of the label.
State Bundles-
After making carrier route, 5 digit, and 3 digit bundles, if there are
10 or more pieces in the same state, then they must be bundled
together. A orange "S" sticker must be placed in the lower left hand
corner of the bundle if the endorsement is not printed on the top line
of the label.
Mixed States Bundles-
After making carrier route, 5 digit, 3 digit, and state bundles, if
there are any pieces left over, they will go into a mixed states
bundle. A tan "MX" sticker must be placed in the lower left hand
corner of the bundle if the endorsement is not printed on the top line
of the label.
Page 72
6.3 (continued)
FLOWMAIL 6000 bulk mail sort order:
Bulk mail labels are printed already presorted in bundle and sack
order. The carrier route qualifying bundles are printed first, 3/5
digit rate qualifying next (5 digit sack bundles first, then 3 digit
sack bundles), then basic rate qualifying bundles are printed last (5
digit bundles first, then 3 digit, followed by state and mixed state
bundles).
The following messages are printed between each rate group:
Start of CR rate bundles
Start of 5 digit rate bundles
Start of basic rate bundles
The following endorsement lines are printed on the top line of the
first piece in each bundle (these are USPS endorsement lines so you
should not have to use bundle stickers):
CAR-RT SORT**CR99 Printed on every label in
carrier route bundles.
*******CAR-RT SORT**CR99 Start of CR bundle.
5********* 5-DIGIT 99999 Start of 5 digit bundle in a
unique 5 digit sack or a
mixed 5 digit sack.
3********* 5-DIGIT 99999 Start of 5 digit bundle in a
3 digit sack.
3********* 3-DIGIT 999 Start of a 3 digit bundle in a
3 digit sack.
********* 5-DIGIT 99999 Start of a 5 digit bundle in a
state sack.
********* 3-DIGIT 999 Start of a 3 digit bundle in a
state sack.
********* ALL FOR STATE Start of a state bundle.
********* MIXED STATES Start of mixed states bundle.
********* NO ZIP Start of labels with no zip code.
Reverse Order: Please note that since you are printing in reverse
order, the bundle breaks will show up at the end of each bundle
instead of the beginning.
Page 73
6.3 (continued)
Sacking Instructions:
The US Post Office requires you to sack 3rd class mail in canvas
sacks. FLOWMAIL 6000 will print sack labels for the following types of
sacks:
Unique carrier route sack-
If there are 125 pieces in the same carrier route, a unique carrier
route sack should be made up. The sack label will look like this:
-------------------------------
| Marietta Ga 30067 |
| 3C LTRS CR99 |
| |
| MARIETTA GA 30060 |
-------------------------------
5 digit carrier routes sack-
This sack has a 125 piece minimum. It contains different carrier route
bundles within the same 5 digit zip code. The sack label will look
like this:
-------------------------------
| Marietta Ga 30067 |
| 3C LTRS CR RTS |
| |
| MARIETTA GA 30060 |
-------------------------------
3 digit mixed carrier routes sack-
This sack contains different carrier route bundles within the same
first 3 digits of the zip code. The sack label will look like this:
-------------------------------
| Marietta Ga 300 |
| 3C LTRS MXD CR RTS |
| |
| MARIETTA GA 30060 |
-------------------------------
Page 74
6.3 (continued)
5 digit sack-
This sack contains 5 digit bundles. There is a 125 piece minimum. All
bundles in this sack will have the same 5 digit zip code. The sack
label will look like this:
-------------------------------
| Marietta Ga 30067 |
| 3C LTRS |
| |
| MARIETTA GA 30060 |
-------------------------------
3 digit city sack-
This sack contains different 5 digit bundles which have the same first
three digits of the zip code. There is a 125 piece minimum. The sack
label will look like this:
-------------------------------
| Marietta Ga 300 |
| 3C LTRS MXD 5-DG PKGS |
| |
| MARIETTA GA 30060 |
-------------------------------
3 digit sack-
This sack contains 3 digit or 5 digit bundles. All of the bundles in
this sack will have the same first three digits of the zip code. There
is a 125 piece minimum. The sack label will look like this:
-------------------------------
| Marietta Ga 300 |
| 3C LTRS |
| |
| MARIETTA GA 30060 |
-------------------------------
Page 75
6.3 (continued)
State Sack-
This sack contains bundles which are all in the same state. It may
contain any type of bundle so long as the bundles are in the same
state and they do not qualify for any sacks described above. There is
a 125 piece minimum. The sack label will look like this:
-------------------------------
| BMC Atlanta Ga 348 |
| 3C LTRS GA |
| |
| MARIETTA GA 30060 |
-------------------------------
Mixed States Sack-
All bundles that do not qualify for the sacks described above go in
the mixed states sack. Usually these are bundles that do not qualify
for a sack because the minimum piece requirement was not satisfied.
The mixed states bundles go in this sack also. There are no minimum
requirements for this sack. The sack label will look like this:
-------------------------------
| BMC Atlanta Ga 347 |
| 3C LTRS MXD STATES |
| |
| MARIETTA GA 30060 |
-------------------------------
Page 76
6.4 FLOWMAIL 6000 Software License Agreement
1) License: You have the non-exclusive right to use the enclosed
program. If you find this program to be useful, then you MUST register
for support by sending $50 to FCP Computers.
2) Copyright: This program and its related documentation are
copyrighted. You may copy the program and the related documentation
for distribution to friends via diskette or electronic bulletin board
service.
3) Term: This license is in effect until terminated. You may terminate
it by destroying the program and documentation and all copies thereof.
This license will also terminate if you fail to comply with any term
or condition of this agreement.
4) Warranty: If within thirty (30) calendar days of purchase you find
that this product does not perform in accordance to our (FCP
Computers, Inc.) claims, return it to the place of purchase, and
request a refund of the purchase price less a $15 handling fee. FCP
Computers, Inc. will honor this warranty if the purchase is made
directly from FCP Computers, Inc. Retail stores and other distributors
are not obligated to be bound by the terms of this warranty.
5) Limitation of Liability: Neither FCP Computers, Inc. nor anyone
else who has been involved in the creation, production, or delivery of
this program shall be liable for any direct, indirect, consequential,
or incidental damages arising out of the use, the results of, or
inability to use this product even if FCP Computers, Inc. has been
advised of the possibility of such damages or claim. Some states do
not allow the exclusion or limitation of liability for consequential
or incidental damages, so the above limitation may not apply to you.
6) Update Policy: In order to be able to obtain updates to this
program, the licensee must complete and return the registration form
in section 6.5. If the registration form has not been received by FCP
Computers, Inc., FCP Computers, Inc. is under no obligation to make
available to you any updates even though you have made payment of the
applicable update fee.
7) Misc: This license agreement shall be governed by the laws of the
State of Georgia and shall inure to the benefit of FCP Computers,
Inc., its successors, administrators, owners, heirs, and assigns.
8) Acknowledgment: You acknowledge that you have read this agreement,
understand it, and agree to be bound by its terms and conditions. You
also agree that this agreement is the complete and exclusive statement
between the parties and supersedes all proposals or prior agreements,
verbal or written, and any other communications between the parties
relating to the subject matter of this agreement.
Page 77
6.5 Registration Form and Support Info
This form must be completed and returned to FCP Computers, Inc. along
with a $50 registration fee before you will be eligible to receive
support for the product. This form will also entitle you to receive
future update notices on the product.
FLOWMAIL 6000 v6.6
Name: _________________________________________________________
Company Name: _________________________________________________
Address: ______________________________________________________
City, State, Zip Code: ________________________________________
Phone Number: _________________________________________________
Where you got FLOWMAIL 6000 From _______________________________
________________________________
________________________________
Payment Method: Check:_____ Amex:_____ Visa:_____ MC:_____
Card #:__________________________ Exp:_______
Signature:___________________________________
Return To: FCP Computers, Inc.
1750 Enterprise Way Suite 102
Marietta, Ga. 30067
404-955-5461
Or Fax To: FCP Computers, Inc.
404-955-8317
FLOWMAIL 6000 Registration $50 __________
FLOWMAIL 6000 Printed Manual $35 __________
Zip++ (CR Encoding & Zip+4 Encoding) $195 __________
Shipping (UPS: $5 ground $10 Blue $15 Red) __________
Total: __________
Page 78
