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Text File | 1992-02-01 | 46.7 KB | 983 lines

The following are excerpts from the documentation file called "README.2ND". This should help get you up and running quickly. However it is not a substitute for reading the complete documentation. Read this to get a good feel for the program. Try the program out and then read the more complete documentation file called "README.2ND". This should give you an excellent feel for the program. WELCOME TO THE CHECKMASTER. The CheckMaster is an easy to use checkbook management system that is ideal for the home and small office. End of year closings that used to painstakingly take hours will now be performed in seconds. Torn and tattered ledgers will be made obsolete. The CheckMaster gives you greater control of your business and home finances while drastically reducing the amount of time, effort and money you spend on accounting activities. Did you pay the bill two months ago ? The CheckMaster gives you that information instantly. Best of all, the CheckMaster is easy to use -- novices can master the CheckMaster in half an hour. Say goodbye to headaches, misery and paperwork and say hello to the CheckMaster. Our Mission. We at One Command Software are dedicated to providing you with high quality, easy to use software at reasonable prices. If you have any comments or suggestions on how to improve our product, please give us a call. If you are satisfied with the CheckMaster, please tell a friend or inform your accountant so that they may spread the good word. We value you as a customer and we appreciate your patronage. Thank you for using our product. We at One Command Software hope you enjoy using The Checkmaster ! Hours of care and attention have been devoted to developing this program. After evaluating our product for a period of thirty days, you must become a registered user to continue use of The Checkmaster. To register please make a modest check payable for $19.00 to One Command Software PO Box 373 Cedarhurst, NY 11516 Please include your name, address and telephone number Registration entitles you to 1) Legally use The Checkmaster 2) 1 year's worth of free technical support 3) The latest version of our program 4) Our newsletter with tips and tricks Thank you for your support. A printed documentation manual is also available for an additional $10.00 (The 10.00 covers our cost to print, bind & ship the manual) If you would like to inquire about our other products including The Checkmaster with Income Tracking, or you have product suggestions, please call us at (617) 482-6811, We would love to hear from you ! GETTING STARTED. Whenever you want to use the CheckMaster you need just two commands ... At the prompt "C>" You would type 'CD\CHECKM'. This puts you in the correct directory. At the prompt "C>" You type 'CM'. This starts the CheckMaster. INSTALLATION: A note about CONFIG.SYS : The CheckMaster works best when your CONFIG.SYS file contains the following minimum commands: buffers=16 files=20 To find out if your CONFIG.SYS contains these commands At the prompt "C>" You type 'CD\' This moves you to the correct directory. At the prompt "C>" You type 'TYPE CONFIG.SYS' This will type the contents of the file on the screen. If your CONFIG.SYS file contains these commands, then you are OK! If your CONFIG.SYS file contains or exceeds these commands, then you are OK! Example: buffers=17 files=21 Is OK! If your CONFIG.SYS file does not contain these commands or does not meet the minimum requirements then you must edit your CONFIG.SYS. or Install The Checkmaster Disk into your floppy drive. At the prompt "C>" You type 'COPY CONFIG.SYS + A:\CONFIG.SYS' Note: if your floppy drive was 'B:' you would type 'COPY CONFIG.SYS + B:\CONFIG.SYS' instead. Remove the Disk from your floppy drive. This will solve the problem. You have now successfully installed the CheckMaster ! Before you run the CheckMaster be sure to reboot your system. Be sure to store The Checkmaster Disk in a cool, dry, and secure place. Note to Dos 5.0 users: Some (not many) Versions of Dos 5.0 have minor problems running the CheckMaster. If problems exists, call us at (617) 482-6811 and we will tell you how to solve the problem ! OVERVIEW Overview: Managing a checking account is a very simple process. You first select the bank account you want to use. You enter your deposits, then you write your checks. No problem. The CheckMaster reflects this ease. Look at our main menu. +--------------------+ +-------------------------| MAIN MENU |--------------------------+ | +--------------------+ | | | | 1) SELECT BANK ACCOUNT | | | | 2) DEPOSITS | | | | 3) CHECKS | | | | 4) REPORTS | | | | 5) ACCOUNT BALANCE | | | | 6) UTILITIES | | | | 7) QUIT | | +------------------------------------------+ | +------------| CHOOSE THE CHECKING ACCOUNT TO USE |-----------------+ +------------------------------------------+ +---------------------------+ | PLEASE SELECT AN ACCOUNT | +---------------------------+ First you select the account you want to use. Then you enter your deposits. Then you enter your checks. You can then make reports or, Check your account balance. The utility menu is there for your convenience. Quitting is best of all ! The important thing to remember is to select a bank account first before you try to enter deposits or enter checks. (If you don't, how do we know which bank account to put your money into !) Option 1 -- SELECTING A BANK ACCOUNT Overview: The first thing you must do is to select a bank account. What to do: Hit the number '1' +---------------------+ +--------------------------| SELECT AN ACCOUNT |---------------------------+ | +---------------------+ | | ACCOUNT NAME SAMPLE BUSINESS ACCOUNT | | | | AMOUNT IN BANK $ 10,410.95 | | - OUTSTANDING CHECKS $ 543.74 | | ------------- | | CHECK BOOK BALANCE $ 9,867.21 | +----------------------------------------------------------------------------+ +----------------------------------------------------------------------------+ | ACCOUNT NAME BALANCE | |----------------------------------------------------------------------------| | SAMPLE BUSINESS ACCOUNT $ 9,867.21 | | | | | | | | | | | +----------------------------------------------------------------------------+ | A)dd E)dit B)alance D)elete S)elect this Account or <- | | <ARROW KEYS> PgUp PgDn Esc to Stop | +----------------------------------------------------------------------------+ Screen explanation: The CheckMaster keeps track of your deposits, checks and automatically balances your checkbook! Better yet, the CheckMaster keeps track of your outstanding checks; thus the CheckMaster can reconcile your checkbook balance with the balance that comes on your bank statement. What to do: To select a bank account use the arrow keys to select the account you want to use. (The account name will be highlighted) Once you are on the correct account hit the letter 'S' to Select the account or hit <carriage return>. You have just selected the account and you will be returned to the main menu. Caution: On some keyboards, the Num Lock button must be off to use the arrow keys properly. Other features: To Add a new bank account hit the letter 'A' To Edit an existing bank account hit the letter 'E' To Delete a bank account press the letter 'D' To check account balances look at the top part of the screen, or hit the letter 'B' for Balance Note 'A' for Add, 'E' for Edit, 'B' for Balance, 'S' to select -- it's easy ! Option 2 -- DEPOSITS Overview: The deposit menu allows you to add/edit/view/delete a deposit or to print out a list of deposits. What to do: Hit the number '2'. +--------------------+ +-------------------------| DEPOSIT MENU |----------------------------+ | +--------------------+ | | | | | | | | | | 1) ADD/EDIT/VIEW/DELETE DEPOSITS | | | | 2) PRINT A LIST OF DEPOSITS | | | | 3) QUIT TO MAIN MENU | | | | | | | | | | | | | | | | | | +--------------------------------------------+ | +------------| ADD/UPDATE THE DEPOSIT FILE |-----------------+ +--------------------------------------------+ Option 2. Choice 1 -- ADD/EDIT/VIEW/DELETE DEPOSITS What to do: Hit the number '1'. +-------------------+ +----------------------------| DEPOSITS |--------------------------+ | TRANS # 900038 +-------------------+ | | DATE 11/08/89 | | MEMO COASTAL PAINTS | | AMOUNT $ 50.00 | | | | | | | +---------------------------------------------------------------------------+ +---------------------------------------------------------------------------+ | TRANS # DATE AMOUNT MEMO | |---------------------------------------------------------------------------| | 900038 11/08/89 50.00 COASTAL PAINTS | | 900039 11/17/89 150.00 UNION TIRE CO. | | 900040 11/25/89 207.07 NEW ENGLAND TEL REFUND | | 900041 12/03/89 100.00 HULL PUBLICATIONS | | 900042 12/11/89 150.00 INSTANT PHOTO INC. | | 900043 12/19/89 100.00 BEDCO | | 900044 12/28/89 550.00 KAPLAN PIANO | | 900045 01/05/90 600.00 HULL PUBLICATIONS | +---------------------------------------------------------------------------+ | A)dd E)dit V)iew D)elete L)ookup B)alance R)e-Organize S)top | | <ARROW KEYS> PgUp PgDn Esc to Stop | +---------------------------------------------------------------------------+ Screen explanation: The CheckMaster keeps track of each deposit you make. The CheckMaster automatically assigns each deposit a transaction number. (Sorry, you have no control over that) You provide the following information: Deposit Date, Any Memo or Note or reminder that you like, The Deposit amount. What to do: To Add a deposit hit the letter 'A' To Edit a deposit hit the letter 'E' To View a deposit hit the letter 'V' To Delete a deposit hit the letter 'D' For Balance information hit the letter 'B' To Stop hit the letter 'S' or hit the Escape key and return to the deposit menu. Note on Edit, View, or Delete a Deposit To select a deposit use the arrow keys to select the deposit you want to use (the deposit will be highlighted), once you are on the correct deposit hit the appropriate letter (E,V or D). Caution: On some keyboards, the Num Lock button must be off to use the arrow keys properly. Other features: You may Reorganize the deposit file by hitting the letter 'R'. This will allow you to organize the file by transaction number or deposit date. (The deposit file is automatically organized by transaction number.) You may look-up a deposit by hitting the letter 'L' This will allow you to look up a deposit by transaction number or date depending upon how the deposit file is currently organized. To return to the deposit menu press the letter 'S' to Stop Option 3 -- CHECKS Overview: The check menu allows you to add/edit/view/delete a check, to print out a list of checks, or to actually write (print out) the checks. What to do: Hit the number '3'. +--------------------+ +--------------------------| CHECK MENU |--------------------------+ | +--------------------+ | | | | | | | | 1) ADD/EDIT/VIEW/DELETE CHECKS | | | | 2) PRINT A LIST OF CHECKS | | | | 3) WRITE THE NEW CHECKS | | | | 4) QUIT TO THE MAIN MENU | | | | | | | | | | | | | | | | +--------------------------------------------+ | +-------------| ADD/UPDATE THE CHECK FILE |---------------+ +--------------------------------------------+ Option 3. Choice 1 -- ADD/EDIT/VIEW/DELETE CHECKS What to do: Hit the number '1' +-------------------+ +----------------------------| CHECKS |---------------------------+ | CHECK # BF1289 +-------------------+ | | TRANS. # 100146 CHECK WRITTEN Y | | DATE 12/31/89 CHECK CASHED Y | | VENDOR BAYBANKS | | MEMO BANK FEE DECEMBER 1989 | | AMOUNT $ 0.60 | | | +----------------------------------------------------------------------------+ +----------------------------------------------------------------------------+ | TRANS # CASHED CHECK # DATE CODE VENDOR AMOUNT | |----------------------------------------------------------------------------| | 100146 Y BF1289 12/31/89 BB BAYBANKS 0.60 | | 100147 N 327 01/09/90 CHASE CHASE MANHATTAN BANK 119.66 | | 100148 N 328 01/09/90 DBA DATA BASED ADVISOR 35.00 | | 100149 N 329 01/11/90 BCS BOSTON COMPUTER SOCIETY 40.00 | | 100150 N 330 01/11/90 NE TEL NEW ENGLAND TELEPHONE 104.29 | | 100151 N 331 01/11/90 SPRINT US SPRINT 90.95 | | 100152 N 332 01/11/90 DELURE DELURE SUPPLY COMPANY 59.43 | | 100153 N 01/12/90 RK ROBERT KLEIMAN 27.00 | +----------------------------------------------------------------------------+ | A)dd E)dit V)iew D)elete W)rite X)pense Y)es Cashed N)ot Cashed | | <ARROW KEYS> PgUp PgDn Esc to Stop Or S)top B)alance L)ookup R)e-Organize | +----------------------------------------------------------------------------+ Every check you write has certain features. They all have a .... Date. They are paid to someone or some company. The check is for some amount. The check is for some type of expense(s) (I.E. Rent). The check has a check number. The CheckMaster tracks this information and more. The CheckMaster automatically assigns a transaction number for each check. (Just as it did for the deposits, sorry you have no control over this either) The CheckMaster will want you to provide .... The date of the check. To whom the check is written. Any memo or note that you would like to have. The amount of the check. The type of expense(s) the check is for (I.E. Rent). The check number. Whether the check has been cashed at your bank. Special features: Instead of entering the name and address to whom the check is written. The CheckMaster keeps track of this information with the use of a vendor file. Instead of typing the name and address of a vendor over and over, you only have to enter the vendor once and give him/her a vendor code. Any time you use the vendor code, its corresponding name and address pops up automatically. This reduces the amount of time and effort needed to write checks while making record keeping more dependable and accurate. The CheckMaster also uses an expense file. Each type of expense can be given an expense code (Rent can simply be called "rent" or given a number like "09"). The CheckMaster will allow you to enter expenses with the correct expense code. This helps cut down misspellings and misfiling of expenses, the net result is that your records remain accurate and up to date. The CheckMaster will write (print) your checks, so you don not have to write them by hand. You are not forced to have the CheckMaster write the checks however. The CheckMaster keeps track of which checks have been written. If a check does not have a check number the CheckMaster assumes that it will write the check. If you write the check by hand, enter the corresponding check number from your checkbook. The CheckMaster keeps track of which checks have been cashed and which are still outstanding. This allows you to reconcile your bank balance with your check book balance. The CheckMaster is designed to save you time, effort and money. We believe you will find these feature invaluable. Option 3. Choice 1. Letter A -- ADD A CHECK What to do: Hit the letter 'A' +--------+ +---------------------------------| ADD |---------------------------------+ | TRANS. # 100154 +--------+ BALANCE $ 9,867.21 | | DATE 02/01/90 THIS AMT. $ 275.00 | | VENDOR CODE DELURE ------------- | | MEMO INVOICE # 24356 NEW BAL. $ 9,592.21 | | AMOUNT 275.00 | | EXP. TYPE 05 | | CHECK # 401 | +----------------------------------------------------------------------------+ | CHECK # 401 | | PAY TO DELURE SUPPLY COMPANY DATE 02/01/90 | | PO BOX 333 AMOUNT $ 275.00 | | PUEBLO, CO 50213 | | | | | | | | MEM INVOICE # 24356 | | EXPENSE SUPPLIES | +----------------------------------------------------------------------------+ | IS THIS DATA CORRECT (Y,N or S to STOP) S | | | +----------------------------------------------------------------------------+ F2-VENDOR FILE F3-EXPENSE FILE F4-MORE EXPENSE DATA ESC. TO STOP You are required to provide the following information: Check Date. Vendor. Any Memo or Note or reminder that you like. The Check amount. The type of expense it is (ie rent, telephone, etc.). The Check number. Note: the Vendor file may be accessed by hitting the F2 key. You can scan the vendor file by using the arrow keys. You can Add, Edit, View, or Print the Vendors by hitting the appropriate key (A,E,V, or P). You may hit the Escape key to exit the vendor file. If you hit <carriage return> the current vendor will be selected for you. Note: the Expense file may be accessed by hitting the F3 key. You can scan the expense file by using the arrow keys. You can Add, Edit, View, or Print Expenses by hitting the appropriate key (A,E,V, or P). You may hit the Escape key to exit the expense file. If you hit <carriage return> the current expense will be selected for you. Note: When setting up expense codes you can use numbers or letters. You can set up the expense code for phones as "PHONES" or "100", the expense code for rent can be "RENT", "1201", or anything you may find useful. In this example, "05" is the expense code for supplies. Please feel free to use any coding method that you are comfortable with. Note: A check can have more than one expense type on it. For instance a $150.00 check to the telephone company can be broken down into $100.00 for long distance calls and $50.00 for advertising expense in the yellow pages. To enter more than one expense category hit the F4 key. Note: If you want the CheckMaster to actually write (print) the check, leave the check number blank. This signals to the CheckMaster that it should write the check. If you are going to write the check by hand, enter the corresponding check number from your checkbook. Caution: On some keyboards, the Num Lock button must be off to use the arrow keys properly. Option 3. Choice 1. -- OTHER FEATURES +-------------------+ +----------------------------| CHECKS |---------------------------+ | CHECK # BF1289 +-------------------+ | | TRANS. # 100146 CHECK WRITTEN Y | | DATE 12/31/89 CHECK CASHED Y | | VENDOR BAYBANKS | | MEMO BANK FEE DECEMBER 1989 | | AMOUNT $ 0.60 | | | +----------------------------------------------------------------------------+ +----------------------------------------------------------------------------+ | TRANS # CASHED CHECK # DATE CODE VENDOR AMOUNT | |----------------------------------------------------------------------------| | 100146 Y BF1289 12/31/89 BB BAYBANKS 0.60 | | 100147 N 327 01/09/90 CHASE CHASE MANHATTAN BANK 119.66 | | 100148 N 328 01/09/90 DBA DATA BASED ADVISOR 35.00 | | 100149 N 329 01/11/90 BCS BOSTON COMPUTER SOCIETY 40.00 | | 100150 N 330 01/11/90 NE TEL NEW ENGLAND TELEPHONE 104.29 | | 100151 N 331 01/11/90 SPRINT US SPRINT 90.95 | | 100152 N 332 01/11/90 DELURE DELURE SUPPLY COMPANY 59.43 | | 100153 N 01/12/90 RK ROBERT KLEIMAN 27.00 | +----------------------------------------------------------------------------+ | A)dd E)dit V)iew D)elete W)rite X)pense Y)es Cashed N)ot Cashe d | | <ARROW KEYS> PgUp PgDn Esc to Stop Or S)top B)alance L)ookup R)e-Organize | +----------------------------------------------------------------------------+ To Edit a check hit the letter 'E' To View a check hit the letter 'V' To Delete a check hit the letter 'D' To have the CheckMaster actually Write a check, hit the letter 'W' To note that a check has been cashed hit the letter 'Y' (Y)es Cashed To note that a check has not been cashed hit the letter 'N' (N)ot Cashed To see the expense category for this check hit the letter 'X' For Balance information hit the letter 'B' To Stop hit the letter 'S' or hit the Escape key and return to the check menu. Note on Edit, View, Delete, Xpenese, Write, Yes Cashed, Not Cashed. To select a check use the arrow keys to select the check you want to use (the check will be highlighted). Once you are on the correct check hit the appropriate letter (E,V,D,X,W,Y,N) Caution: On some keyboards, the Num Lock button must be off to use the arrow keys properly. Note on Yes Cashed and Not Cashed: When you Add a check to the CheckMaster, the CheckMaster enters the check as not cashed. Your checkbook balance is decreased and the amount of outstanding checks is increased. The amount of money in your bank account does not change. When you get your bank statement, note which checks have been cashed by pressing the letter 'Y' (Y)es Cashed for each check. This will lower your Outstanding checks balance and your amount in bank balance. (Since the checks have been cashed, money has been taken out.) It will not change the amount in your checkbook. This procedure will allow you to reconcile different amounts between your bank statement and you checking account! Note on Xpense: The CheckMaster allows you to break down a check into 10 different expense accounts. You will usually have 1 expense account per check. The CheckMaster presents this information in a column format. Note on Write: You can Write checks one at a time using this procedure. You must use the arrow keys to select the check you want to write. If you want to print a series of checks, you should use option 3 choice 3. (See page 38) Other features: You may Reorganize the check file by hitting the letter 'R'. This will allow you to organize the file by check number,check date, Vendor or transaction number. (The check file is automatically organized by transaction number) You may look-up a check by hitting the letter 'L'. This will allow you to look up a check by check number, check date, vendor, or transaction number depending upon how the check file is currently organized or reorganized. Special feature: Did you ever forget whether you paid a bill or not ? Simply Reorganize the file by vendor then hit 'L' for lookup and lookup the correct vendor code. Presto, all the checks that you have written to that vendor will appear in a flash. You will have your answer . You could also get a print out of all checks by vendor (Option 3, Choice 2, Subchoice 3). See page 30. Trick: If your bank charges you various fees. Enter the amount as a check. Use a check number such as "BF1289" (I.E. Bank Fee for 12/89) or any name you wish. Make sure you tell the CheckMaster that 'Y' yes the "check" has been cashed. This will keep the banks records and your records in perfect order. To return to the check menu press the letter 'S' to Stop Option 4 -- REPORTS Overview: The CheckMaster provides you with four types of reports. All reports can be printed to the printer or displayed on the screen. What to do: Hit the number '4' +--------------------+ +---------------------------| REPORT MENU |---------------------------+ | +--------------------+ | | | | | | | | 1) CHECK BOOK BALANCE | | | | 2) BANK ACCOUNT BALANCE | | | | 3) VENDOR REPORTS | | | | 4) EXPENSE REPORTS | | | | 5) QUIT TO THE MAIN MENU | | | | | | | | | | | | +---------------------------------------+ | +------------------| CHECK BOOK BALANCE |-----------------+ +---------------------------------------+ Option 4. Choice 1 -- CHECKBOOK BALANCE Page No. 1 06/25/92 SAMPLE BUSINESS ACCOUNT CHECK BOOK FROM 11/01/89 TO PRESENT TYPE DATE CHECK VENDOR AMOUNT NEW NUMBER BALANCE DEPOSIT 11/08/89 COASTAL PAINTS + 50.00 14751.85 CHECK 11/09/89 312 CORBETT ALFORD & CO - 85.00 14666.85 CHECK 11/12/89 313 RONALD H HUBSHER - 2247.42 12419.43 DEPOSIT 11/17/89 UNION TIRE CO. + 150.00 12569.43 CHECK 11/22/89 314 560 HARRISON TRUST - 475.00 12094.43 CHECK 11/22/89 315 AWANE - 135.03 11959.40 CHECK 11/22/89 316 US SPRINT - 41.85 11917.55 CHECK 11/23/89 317 NEW ENGLAND TELEPHONE - 130.28 11787.27 CHECK 11/23/89 318 COMM. TEL. ANS. SERV. - 46.00 11741.27 CHECK 11/23/89 319 IAN KEITH GLASGOW & CO. - 25.00 11716.27 DEPOSIT 11/25/89 NEW ENGLAND TEL REFUND + 207.07 11923.34 CHECK 11/30/89 BF1189 BAYBANKS - 2.30 11921.04 DEPOSIT 12/03/89 HULL PUBLICATIONS + 100.00 12021.04 CHECK 12/06/89 320 COMMONWEALTH OF MASS - 281.40 11739.64 CHECK 12/10/89 321 RONALD H HUBSHER - 2000.00 9739.64 DEPOSIT 12/11/89 INSTANT PHOTO INC. + 150.00 9889.64 CHECK 12/15/89 322 560 HARRISON TRUST - 475.00 9414.64 CHECK 12/15/89 323 NEW ENGLAND TELEPHONE - 115.06 9299.58 CHECK 12/15/89 324 US SPRINT - 24.41 9275.17 CHECK 12/15/89 325 COMM. TEL. ANS. SERV. - 46.00 9229.17 CHECK 12/15/89 326 AWANE - 135.03 9094.14 DEPOSIT 12/19/89 BEDCO + 100.00 9194.14 DEPOSIT 12/28/89 KAPLAN PIANO + 550.00 9744.14 CHECK 12/31/89 BF1289 BAYBANKS - 0.60 9743.54 DEPOSIT 01/05/90 HULL PUBLICATIONS + 600.00 10343.54 CHECK 01/09/90 327 CHASE MANHATTAN BANK - 119.66 10223.88 CHECK 01/09/90 328 DATA BASED ADVISOR - 35.00 10188.88 CHECK 01/11/90 329 BOSTON COMPUTER SOCIETY - 40.00 10148.88 CHECK 01/11/90 330 NEW ENGLAND TELEPHONE - 104.29 10044.59 CHECK 01/11/90 331 US SPRINT - 90.95 9953.64 CHECK 01/11/90 332 DELURE SUPPLY COMPANY - 59.43 9894.21 CHECK 01/12/90 ROBERT KLEIMAN - 27.00 9867.21 Option 4. Choice 1 -- CHECKBOOK BALANCE Page No. 2 06/25/92 SAMPLE BUSINESS ACCOUNT CHECK BOOK FROM 11/01/89 TO PRESENT SUMMARY INFORMATION FOR THIS PERIOD STARTING BALANCE $ 14,701.85 TOTAL DEPOSITS $ 1,907.07 TOTAL CHECKS $ 6,741.71 ENDING BALANCE $ 9,867.21 Option 4. Choice 2 -- BANK ACCOUNT BALANCE Page No. 1 06/25/92 SAMPLE BUSINESS ACCOUNT BANK BALANCE FROM 11/01/89 TO PRESENT TYPE DATE CHECK VENDOR AMOUNT NEW NUMBER BALANCE DEPOSIT 11/08/89 COASTAL PAINTS + 50.00 14794.85 CASHED 11/09/89 312 CORBETT ALFORD & CO - 85.00 14709.85 CASHED 11/12/89 313 RONALD H HUBSHER - 2247.42 12462.43 DEPOSIT 11/17/89 UNION TIRE CO. + 150.00 12612.43 CASHED 11/22/89 314 560 HARRISON TRUST - 475.00 12137.43 CASHED 11/22/89 315 AWANE - 135.03 12002.40 CASHED 11/22/89 316 US SPRINT - 41.85 11960.55 CASHED 11/23/89 317 NEW ENGLAND TELEPHONE - 130.28 11830.27 CASHED 11/23/89 318 COMM. TEL. ANS. SERV. - 46.00 11784.27 CASHED 11/23/89 319 IAN KEITH GLASGOW & CO. - 25.00 11759.27 DEPOSIT 11/25/89 NEW ENGLAND TEL REFUND + 207.07 11966.34 CASHED 11/30/89 BF1189 BAYBANKS - 2.30 11964.04 DEPOSIT 12/03/89 HULL PUBLICATIONS + 100.00 12064.04 CASHED 12/06/89 320 COMMONWEALTH OF MASS - 281.40 11782.64 CASHED 12/10/89 321 RONALD H HUBSHER - 2000.00 9782.64 DEPOSIT 12/11/89 INSTANT PHOTO INC. + 150.00 9932.64 CASHED 12/15/89 322 560 HARRISON TRUST - 475.00 9457.64 CASHED 12/15/89 323 NEW ENGLAND TELEPHONE - 115.06 9342.58 ****** 12/15/89 324 US SPRINT * 24.41 CASHED 12/15/89 325 COMM. TEL. ANS. SERV. - 46.00 9296.58 CASHED 12/15/89 326 AWANE - 135.03 9161.55 DEPOSIT 12/19/89 BEDCO + 100.00 9261.55 DEPOSIT 12/28/89 KAPLAN PIANO + 550.00 9811.55 CASHED 12/31/89 BF1289 BAYBANKS - 0.60 9810.95 DEPOSIT 01/05/90 HULL PUBLICATIONS + 600.00 10410.95 ****** 01/09/90 327 CHASE MANHATTAN BANK * 119.66 ****** 01/09/90 328 DATA BASED ADVISOR * 35.00 ****** 01/11/90 329 BOSTON COMPUTER SOCIETY * 40.00 ****** 01/11/90 330 NEW ENGLAND TELEPHONE * 104.29 ****** 01/11/90 331 US SPRINT * 90.95 ****** 01/11/90 332 DELURE SUPPLY COMPANY * 59.43 ****** 01/12/90 ROBERT KLEIMAN * 27.00 Option 4. Choice 2 -- BANK ACCOUNT BALANCE Page No. 2 06/25/92 SAMPLE BUSINESS ACCOUNT BANK BALANCE FROM 11/01/89 TO PRESENT SUMMARY INFORMATION FOR THIS PERIOD STARTING BALANCE $ 14,744.85 TOTAL DEPOSITS $ 1,907.07 TOTAL CHECKS CASHED $ 6,240.97 ENDING BALANCE $ 10,410.95 OUTSTANDING CHECKS $ 500.74 Option 4. Choice 3. Subchoice 1 -- VENDOR SUMMARY REPORT Page No. 1 01/01/89 - 12/31/89 06/25/92 VENDOR SUMMARY REPORT VENDOR VENDOR AMOUNT PCT. CODE OF TOTAL 560 560 HARRISON TRUST 6650.00 14.05 AAA AUTOMOBIL ASSOC OF AMERIC 49.00 0.10 AWANE AWANE 1821.42 3.85 BA WILLIAM ALLFORD 560.00 1.18 BB BAYBANKS 6974.77 14.73 BCS BOSTON COMPUTER SOCIETY 47.00 0.10 CA CORBETT ALFORD & CO 175.00 0.37 COM COMMONWEALTH OF MASS 1319.64 2.79 CTAS COMM. TEL. ANS. SERV. 565.00 1.19 CU COLUMBIA UNIVERSITY 102.00 0.22 DBA DATA BASED ADVISOR 35.00 0.07 DES DIV. OF EMPLOYMENT SECUR. 337.00 0.71 DIS DISK INTERCHANGE SERVICE 312.90 0.66 DOR MASS DEPT. OF REVENUE 228.00 0.48 DV DATA VIZ 45.00 0.10 GAPFAS GAPFAS SUPPLY CORP 20.75 0.04 GMAT GARY MATHEWS AUDIO TAPES 55.95 0.12 IKG IAN KEITH GLASGOW & CO. 25.00 0.05 IRS INTERNAL REVENUE SERVICE 369.48 0.78 JVC JAY VERNON CLARK 80.00 0.17 KB KEN BERNSTIEN 20.00 0.04 KF KEN FELLER 380.00 0.80 KK KURT KELLER 70.00 0.15 MAP MASS ASSOC. OF PLUMBERS 125.00 0.26 MG MIKE'S GYM 364.00 0.77 MSS MASS. SECRETARY OF STATE 70.00 0.15 NE TEL NEW ENGLAND TELEPHONE 1125.81 2.38 PGH DR. PETER G. HILL 480.00 1.01 PHOENX BOSTON PHOENIX 56.00 0.12 PMB POST MASTER BOSTON 50.00 0.11 PMG POST MASTER GENERAL 60.00 0.13 RGW DR. RONALD G. WIESMAN 195.00 0.41 RHH RONALD H HUBSHER 23868.96 50.41 SPRINT US SPRINT 343.92 0.73 TULANE TULANE UNIVERSITY 350.00 0.74 U OF R UNIVERSITY OF ROCHESTER 16.00 0.03 *** Total *** 47347.60 Option 4. Choice 4. Subchoice 1 -- EXPENSE SUMMARY REPORT Page No. 1 01/01/89 - 12/31/89 06/25/92 EXPENSE SUMMARY REPORT EXPENSE EXPENSE AMOUNT PCT. CODE OF TOTAL 04 SALARIES PAID TO EMPLOYEE 24000.00 50.69 05 SUPPLIES 1647.80 3.48 06 AUTO 594.25 1.26 07 TRAVEL 1401.43 2.96 09 RENT 7030.00 14.85 10 POSTAGE/STAMPS/MAIL PERMI 492.70 1.04 11 PHONES/ANSWERING SERVICES 1657.73 3.50 12 MEMBERSHIPS/SPONSORSHIPS 256.00 0.54 14 SOFTWARE/SUPPORT/UPGRADES 573.88 1.21 15 LEGAL FEES 20.00 0.04 16 ACCOUNTING FEES 735.00 1.55 17 BANKING FEES 13.97 0.03 20 ADVERTING/TRADE SHOWS 642.80 1.36 30 MASS STATE TAXES (EMPLYS) 187.60 0.40 31 MASS UMEMPLOYMENT 337.00 0.71 32 MASS STATE CORP TAXES 228.00 0.48 33 MASS STATE CORP FILING FE 70.00 0.15 34 MASS STATE LATE FEES 6.44 0.01 40 FEDERAL TAXES (EMPLOYEES) 0.00 0.00 41 FEDERAL TAXES (CORP) 39.48 0.08 42 SOCIAL SEC.(EMPLOYEES) 0.00 0.00 44 SOCAIL SEC. (CORP) 1802.40 3.81 46 FEDERAL UNEMPLOYMENT 56.00 0.12 49 IRS PENALTIES 230.00 0.49 99 MEDICAL/DENTAL REIMBURTME 2919.37 6.17 999 MISCELLANEOUS 2405.75 5.08 *** Total *** 47347.60 Option 5 -- ACCOUNT BALANCE Overview: The CheckMaster keeps track of your deposits, checks and automatically balances your checkbook as well! Better yet, the CheckMaster keeps track of your outstanding checks. You'll be amazed when your checkbook balances and the amount on your bank statement reconciles with the CheckMaster. What to do: Hit the number '5' +-----------------------------------------------------------+ | | | ACCOUNT NAME : SAMPLE BUSINESS ACCOUNT | | | | AMOUNT IN BANK $ 10,410.95 | | - OUTSTANDING CHECKS $ 543.74 | | ------------- | | YOUR CHECK BOOK BALANCE IS $ 9,867.21 | | | | PRESS ANY KEY WHEN READY | | | +-----------------------------------------------------------+ Screen explanation: The CheckMaster will display the ... Account Name. Amount in Bank (This should be the amount on your bank statement). Amount of Outstanding Checks. Checkbook Balance. Option 6 -- UTILITIES Overview: The utilities are provided for your convenience. They are here to help you. Generally speaking you will not have to use these features on a regular basis. (Though you can if you want) What to do: Hit the number '6' +---------------------------+ +------------------------| UTILITIES MENU |-----------------------+ | +---------------------------+ | | | | | | | | 1) BANK ACCOUNT TUNE UP | | | | 2) REMOVE OLD DATA | | | | 3) LASER PRINTER CONFIGURATION | | | | 4) RE-ORDER CHECKS | | | | 5) QUIT TO MAIN MENU | | | | | | | | | | | | +------------------------------------------------+ | +------------| REINDEXES AND REMOVES CHECKS AND DEPOSITS |--------------+ +------------------------------------------------+ Now your ready to try The Checkmaster - ENJOY !!!!