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This file supplements the printed documentation for Microsoft(R) Word, version 6.0. --------CONTENTS---------------------------------------- . Other Sources of Information . Documentation Corrections . Additional Setup Information . Using the Word 6.0 Mouse Driver . Using Word with KEYB.COM . Using Word with TSRs . Running Word Under Windows(TM) 3.0 or 3.1 . Using Word Under Windows 3.0 with a Hercules(R) Adapter . Using Word with a Genius Display Adapter . Using TrueType(R) Fonts on Dot-Matrix Printers . Using Drag-and-Drop to Move or Copy Graphics . Additional Shortcut Keys for Outlining . Numbering Using Learn by Example . Setting the Starting Page Number to Zero . Additional Spelling Dictionaries . Editing Symbols with a Mouse . Printing Mailing Labels with LABEL.GLY . Compatibility with Word 5.5 Documents . Additional Information about Tables . Inserting Spreadsheets as Tables -------------------------------------------------------- OTHER SOURCES OF INFORMATION For additional information on: See: Using TrueType fonts TRUETYPE.DOC on Setup Printers and printing PRDINFO.DOC on Setup PRINTER.DOC, created when you install Word Macro Conversions MACROCNV.DOC on Program 2 /Thesaurus Grammatik(TM) Grammar Checker README.TXT on Grammar 1 File Conversions DCA WORD_DCA.DOC on Program 2 /Thesaurus Microsoft Word for Windows WORD_RTF.DOC on Setup Microsoft Word for Macintosh(R) WORD_RTF.DOC on Setup RTF, Microsoft Works WORD_RTF.DOC on Setup -------------------------------------------------------- DOCUMENTATION CORRECTIONS "Using Microsoft Word" Page 273: Step 3 in the procedure "To number items in a series automatically" should note that you must select the series name and colon before pressing F3. Page 221: The documentation states that the maximum zoom level is 200%. In fact, the maximum zoom level is dependent upon the page size. As the page size decreases, the maximum zoom value increases. For example, if you are working on a legal-size document, you can zoom to 166 percent. If you have specified 8.5" x 11" paper, the maximum zoom level is 213 percent. Page 568: The note under "To change the default language" is incorrect. It should say, "When you change the default language, the new language is stored in the MW.INI file and is used during future sessions of Word." Page 580: The method for updating a table and retaining its formatting applies when you insert a spreadsheet and have cleared the Insert Spreadsheet As Table check box in the Tools Customize dialog box. "Getting Started and Printer Information" Page 68: The filename HYPH_AM.LEX should be listed as HYPH_AM.DAT. Page 59: The safe keyboard driver is listed as BIOSSAFE.KBD. It should be listed as MINIMAL.KBD. -------------------------------------------------------- ADDITIONAL SETUP INFORMATION As noted in "Getting Started and Printer Information," you need at least 384K of available RAM to run Word 6.0; 512K is recommended. If you are running terminate-and-stay-resident (TSR) utilities or network software, verify that you have 384K of RAM available after they are loaded. WORD AND THE NOVELL(R) FILER UTILITY Setup will not recognize a directory name longer than 8 characters that was created with the Novell FILER utility. To install Word in such a directory, use the following procedure: 1. Run Setup to install Word on the network file server. Then use the Setup User option to install Word on a network workstation in a directory with a name of 8 characters or less. 2. After Setup has installed Word, use the MS-DOS COPY command to copy all of the Word program files to the directory you created with the FILER utility. 3. Delete all of the Word program files from the original directory specified in step 1. Note that Setup makes some of the Word program files read-only. Use the RDWRITE utility to make these files read-write before you try to delete them. 4. If you ran Setup User, delete the MW.INI file from the user directory on the workstation. 5. If you ran Setup User, edit the SET MSWNET6 statement in the workstation AUTOEXEC.BAT file so that it points to the correct user directory on the workstation. 6. Start Word using the /n switch. USING AN IBM(R) 8514 DISPLAY ADAPTER If you have an 8514 monitor and use a mouse driver other than an 8514 mouse driver, you must edit your CONFIG.SYS file after you run Setup and before you start Word. Word requires that the line DEVICE = EGA.SYS precede the line DEVICE = MOUS8514.SYS. Use a text editor such as EDIT or EDLIN to make the change. Then restart your system before starting Word. -------------------------------------------------------- USING THE WORD 6.0 MOUSE DRIVER You should install the mouse driver supplied with Word 6.0 on your system even if you have already installed a mouse driver. If you use a mouse that isn't compatible with the Microsoft Mouse, contact the manufacturer for the latest mouse driver. -------------------------------------------------------- USING WORD WITH KEYB.COM If you use the DOS utility KEYB.COM to switch between two country settings for your keyboard, the key combination CTRL+ALT+F2 does not choose File Open in Word. Press CTRL+F12 instead. -------------------------------------------------------- USING WORD WITH TSRS If you are using the TSR safe option, pressing ESC does not always cancel an operation such as printing, searching, replacing, or a running macro. You can press CTRL+BREAK instead. You may need to press CTRL+BREAK more than once to cancel the operation. -------------------------------------------------------- RUNNING WORD UNDER WINDOWS 3.0 OR 3.1 For best results, use the WORD.PIF file that Setup installs. If you have a EGA adapter and have display problems while running Word for DOS under Windows, check your WORD.PIF file. Set the Monitor Port: Text and Low Graphics options in the Advanced section of the PIF file. If you have a VGA graphics adapter, clear these options for optimal performance. If you are running Windows 3.1 in a 256-color mode, you cannot use the Clipboard to bring bitmap graphics into Word for MS-DOS. If you need to bring graphics into Word for MS- DOS, choose a 16-color mode in Windows or save graphics as PCX files and then import them into Word with the Insert Picture command. Finally, note that CAPTURE.COM is not supported in SVGA or 256-color mode. -------------------------------------------------------- USING WORD UNDER WINDOWS 3.0 or 3.1 WITH A HERCULES ADAPTER If you are using Windows 3.0 or 3.1 and press CTRL+ESCAPE or ALT+TAB to switch from Word to another application, you may see some unexpected characters on your monitor. To restore the screen, press CTRL+SHIFT+\. If you are running Word in a graphics mode with a Hercules- compatible adapter, you cannot exit Word by pressing CTRL+ESCAPE or ALT+TAB. You must choose File Exit to exit Word. -------------------------------------------------------- USING WORD WITH A GENIUS DISPLAY ADAPTER Word 6.0 supports the Genius 425 graphics card. Support for the Genius 1520M graphics card is available from RAN-GER Technologies. For more information about using this card with Word 6.0, refer to the installation instructions for the card. -------------------------------------------------------- USING TRUETYPE FONTS ON DOT-MATRIX PRINTERS As a general rule, when using TrueType fonts on printers other than laser printers, you should not mix TrueType fonts with "hardware" or "built-in printer" fonts in the same line of text. If you're using a dot-matrix printer, you should not mix "double high" or "double wide" fonts with TrueType fonts. The base lines of characters formatted with these fonts may not line up properly. For more information on using TrueType fonts, see the file TRUETYPE.DOC in your Word program directory. -------------------------------------------------------- USING DRAG-AND-DROP TO MOVE OR COPY GRAPHICS To use drag-and-drop editing to move or copy graphics, make sure hidden text is visible and that you are not in Layout mode. To display hidden text, check the Hidden Text option in the View Preferences dialog box. To drag and drop graphics, select the entire paragraph that begins with the ".g." sequence, including the paragraph mark. For more information on using drag-and-drop editing, see page 73, "To use drag-and-drop text editing" in "Using Microsoft Word." -------------------------------------------------------- ADDITIONAL SHORTCUT KEYS FOR OUTLINING You can use the following keys in outline view in addition to those listed on page 539 of "Using Microsoft Word": Key Action ----------------------------------------------------- ALT+SHIFT+MINUS (numeric keypad) Collapse all text beginning at the insertion point. ALT+SHIFT+PLUS SIGN (numeric Expand all text keypad) beginning at the insertion point. ALT+SHIFT+0 Show all levels. -------------------------------------------------------- NUMBERING USING LEARN BY EXAMPLE To add basic numbers to paragraphs, use the learn by example feature of Tools Numbering. You can also specify a particular number format and separator option. -------------------------------------------------------- SETTING THE STARTING PAGE NUMBER TO ZERO In Word 6.0, you can set the starting page number of a section to zero. Word prints 0 on the first page of the section and numbers subsequent pages in the section starting with 1. If you don't want to print a page number on the first page of a document, insert a section break between the first and second pages. In the first section, set Word not to print page numbers. In the next section, set Word to print page numbers starting with the number and using the format you want. -------------------------------------------------------- ADDITIONAL SPELLING DICTIONARIES The following additional dictionaries are available for Word and can be ordered from Alki Software. For ordering information, see the enclosed pamphlet, "The Microsoft Word 6.0 Support Directory." English (US) French Canadian Dutch English (UK) French Brazilian Portuguese English (AUS) German Italian Spanish -------------------------------------------------------- EDITING SYMBOLS WITH A MOUSE To edit a TrueType symbol quickly, double-click the symbol. Word displays the Insert Symbol dialog box so you can edit the symbol. -------------------------------------------------------- PRINTING MAILING LABELS WITH LABEL.GLY LABEL.GLY is a glossary file that sets up a mail merge for Avery or Zweckform mailing labels. For more information about this glossary, choose Edit Glossary, open the glossary LABEL.GLY, and then refer to the "readme-for-labels" entry. -------------------------------------------------------- COMPATIBILITY WITH WORD 5.5 DOCUMENTS Word 6.0 can read all Word 5.5 documents, and Word 5.5 can read all Word 6.0 documents. Word 5.5 does not support new features in Word 6.0 such as TrueType, symbols, tables, or password protection. In Word 5.5, the default line spacing is 1 line. In Word 6.0, the default line spacing is AUTO. Auto means Word will use the line spacing of the largest font size on the line. If you open a Word 5.5 document in Word 6.0, the line spacing may change. To retain the line spacing of the Word 5.5 document, start Word 6.0 by typing "word /f" at the system prompt. To restore the Word 6.0 default settings, exit Word. Then restart Word by typing "word /z" at the system prompt. -------------------------------------------------------- ADDITIONAL INFORMATION ABOUT TABLES If you work with tables extensively, the following information and hints may be useful. This information supplements Chapter 10, "Tables," in "Using Microsoft Word." -The bigger the table, the more memory it requires. Borders also take up more memory. To work with large tables more easily, edit the contents of the table first, then add borders. -To speed up editing of a table's contents, work in normal view. Layout view is slower because it displays the exact layout of the table. -Word updates tables automatically, but if you don't want to wait for Word to redraw the screen, press SHIFT+F1. Redrawing the screen lines up borders and updates values if they have changed. -As the number of cells in a table increases, scrolling slows down. To move around a table quickly, use the HOME, END, PAGE UP, and PAGE DOWN keys. You can also speed up scrolling by choosing a display mode with fewer lines. Choose View Preferences to change the display mode. -When working with large tables, save your work often, especially after adding borders or changing column widths or heights. Saving often frees up memory and speeds up Word. -If you run low on memory while working on a table in layout view, Word exits layout view. If you run out of memory while working on a table in normal view, you will receive a message and the table will appear "stair-stepped", with cells arranged one after the other. The display changes do not affect your document. Save your document, and then use the File Close All command. Finally, open the document again. The table should display correctly. -If you want a table with borders to wrap into the second column of a multiple-column document, insert a column break in the table with the Insert Break command. Inserting a column break makes borders end and start correctly when the table wraps to subsequent columns. For more information on newspaper-style columns, see pages 152-157 in "Using Microsoft Word." -Fixed row height as described on page 208 of "Using Microsoft Word" sets a row of cells at a certain height regardless of the amount of text in the cell. When working with fixed row height, the following rules apply: 1. Line spacing should not be greater than the absolute row height. If it is, borders won't line up. You need to adjust either the row height or the line spacing for the cell. This is also true for the space before and space after values. 2. If the default tab stop setting is greater than the width of a cell and you use default tabs to align text in the cell, the stop may end on top of a border. Use the Format Tab Set command to set custom tab stops or reduce the default tab stop setting in the Tools Customize dialog box. 3. If you have set absolute row heights, you should not apply space before or space after formats in a table cell. You will get better results by using empty paragraph marks to add space before and after. -When using the Format Position command with tables, note the following: 1. The Format Position command applies to the entire table. 2. To add space around the table, add either a blank row or column to the table. 3. To center a table vertically, type a measurement in the Vertical edit control. This value specifies the distance from the top of the page to the place where the table should start. 4. You cannot use the Format Position command on tables that appear in headers or footers. -When using tables in headers or footers note the following: 1. You can add a table to a header or footer or format the first row or rows of a table as a header. Rows that you make part of the header remain part of the table, but they appear in a separate row above the table. 2. To make table rows in a header part of a table, first create a separate table and format it as a header. Position the header so that it meets the top margin of the document. For example, if the top margin is set to 1 inch, set the header position to 1 inch from the top of the page. This method prevents a gap between the table in the header and the table in the body of the document. You also need to add a hidden paragraph mark after the header table. To do this, press ENTER, select just the paragraph mark, and then use the Format Character command to apply the hidden text format. -Work in layout view when you want to see the closest approximation of true row height and line length. Layout view is also useful if you have positioned objects absolutely with the Format Position command and want to view them as they appear in the document. -------------------------------------------------------- INSERTING SPREADSHEETS AS TABLES When you insert a spreadsheet with the Insert File command, you can import the spreadsheet as a table or as a single paragraph. If you import the spreadsheet as a table, the data are placed in cells as explained in Chapter 28 of "Using Microsoft Word." However, if you update the table, you must reformat it. To retain formatting, insert the table as a single paragraph, with columns separated by tab characters. To do this, make sure the Insert Spreadsheet As Table check box in the Tools Customize dialog is cleared. If you update the table, the paragraph formatting is retained. -------------------------------------------------------- Microsoft and MS-DOS are registered trademarks, and Windows is a trademark, of Microsoft Corporation. Avery is a registered trademark of Avery Dennison Corp. Grammatik is a trademark of WordPerfect Corporation. Hercules is a registered trademark of Hercules Computer Technology, Inc. IBM is a registered trademark of International Business Machines Corporation. Macintosh is a registered trademark of Apple Computer, Inc. Novell is a registered trademark of Novell, Inc. TrueType is a registered trademark of Apple Computer, Inc.