This required section states the names and addresses of the "Drawer(s)" and the Bank. Press [Ctrl+F1] for more information.
This required section provides the request to stop payment and gives the details of the check(s) which should not be paid. Press [Ctrl+F1] for more information.
This required section includes information regarding signing the stop payment letter. Press [Ctrl+F1] for more information.
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Stop Payment on Check Letter
STPCHK
The Stop Payment on Check Letter can be used as a written instruction, or confirmation of an oral instruction, to a banking institution, to refuse to honor a check drawn on the account of the person writing the letter.
! !!!!!!!!!
Enter an X if there is more than one drawer and the name of a "Joint Drawer" will be included.
Enter the name of the Bank on which the check was drawn, or edit the information as desired.
Enter the name of the person who wrote the check(s) (the "Drawer") or edit the information as desired. The program assumes that you are the Drawer. Use the P.I. Manager to select and paste a record.
Enter the name of the Joint Drawer or use the P.I. Manager to select and paste a record.
Enter the Drawer's employment title. For example, "Supervisor" or "Marketing Coordinator".
Enter the company's name or edit the information as desired.
Enter the Joint Drawer's employment title. For example, "Supervisor" or "Marketing Coordinator".
Enter the personal title and name of the contact person to whose attention this letter is being sent. Use the P.I. Manager to select and paste a record. If this field is left blank, it will not be printed.
Using the format MM/DD/YYYY, enter the date of the letter or edit the information as desired.
STP01
Stop Payment on CheckDear
! Opening Section (1 of 3)
[Letterhead Information - Drawer]
! [Company Name:]
!, ! !
[Inside Address - Bank]
!, ! !
Re: !
Enter the name of the person who wrote the check(s) (the "Drawer") or edit the information as desired. The program assumes that you are the Drawer. Use the P.I. Manager to select and paste a record.
Enter an X to include the Drawer's employment title.
Enter the Drawer's employment title. For example, "Supervisor" or "Marketing Coordinator".
Enter an X if there is more than one drawer and the name of a "Joint Drawer" will be included.
Enter the name of the Joint Drawer or use the P.I. Manager to select and paste a record.
Enter an X to include the Joint Drawer's employment title.
Enter the Joint Drawer's employment title. For example, "Supervisor" or "Marketing Coordinator".
Enter an X if the Drawer is a company.
Enter the company's name or edit the information as desired.
Enter the Drawer's street address or edit the information as desired.
Enter the Drawer's extended street address or edit the information as desired.
Enter the Drawer's city or edit the information as desired.
Enter the Drawer's state/province or edit the information as desired.
Enter the Drawer's zip/postal code or edit the information as desired.
Enter an X to include the Drawer's country, if outside the United States.
Enter the country or edit the information as desired.
Using the format MM/DD/YYYY, enter the date of the letter or edit the information as desired.
Enter the personal title and name of the contact person to whose attention this letter is being sent. Use the P.I. Manager to select and paste a record. If this field is left blank, it will not be printed.
Enter the bank department (e.g. "Bookkeeping") or the contact person's title, or edit the information as desired.
Enter the name of the Bank on which the check was drawn, or edit the information as desired.
Enter the Bank's street address or edit the information as desired.
Enter the Bank's extended street address or edit the information as desired.
Enter the Bank's city or edit the information as desired.
Enter the Bank's state/province or edit the information as desired.
Enter the Bank's zip/postal code or edit the information as desired.
Enter an X to include the Bank's country, if outside the United States.
Enter a subject for this letter or edit the information as desired. If this field is left blank, it will not be printed. Press [Ctrl+F1] for more information.
Enter a salutation or edit the information as desired. Add a colon or comma after the salutation if appropriate. NOTE: If this field or the following name field is left blank, they will not be printed; this feature allows you to customize the name and greeting.
The program completes the contact person's name by transferring the information from a previous section. You may modify the information without affecting earlier data. Add a colon or comma after the name if appropriate.
STP02
! Check Information Section (2 of 3)
Please stop payment on the following check drawn on !,
account number !:
! Check number: !
! Check payable to: !
! Date of check: !
! Check drawn by:
! the undersigned
! Amount of check: $!
This stop payment is being requested because
! the check is presumed lost
! and is being replaced.
! the account was or will be closed on !.
! the check was not authorized.
! ! have a legitimate complaint against the payee regarding the goods or services for which the check was originally issued.
You are also directed to stop payment on the following check drawn on !, account number !:
! Check number: !
! Check payable to: !
! Date of check: !
! Check drawn by:
! the undersigned
! Amount of check: $!
This stop payment is being requested because
! the check is presumed lost
! and is being replaced.
! the account was or will be closed on !.
! the check was not authorized.
! ! have a legitimate complaint against the payee regarding the goods or services for which the check was originally issued.
[Optional service charge sentence.]
I agree to pay
! your customary amount
! $!
as a service charge for this service.
Please
! deduct the service charge from my account.
! send me an invoice for the charge.
I agree that the Bank will not be liable if the account number, amount, check number or payee, as provided above, are incorrect.
I agree to hold the Bank harmless from any liability, costs and expenses, arising from the Bank's refusal to pay this item. I further agree that the Bank is granted a reasonable time in which to act after receipt, which shall in no event be less than the opening of business on the next business day after this stop payment order is received. If this check is paid on the banking day this order is received, the payment shall not constitute lack of good faith or failure to exercise ordinary care.
This written stop payment order is effective for ! months unless renewed.
The program completes the Bank's name by transferring the information from a previous section. You may modify the information only by returning to that section.
Enter the Bank account number on which the check was drawn.
Enter an X to include the number of the check which should not be paid. At a minimum, you must provide the bank with the check number or the name of the Payee. You should provide as much information as possible.
Enter the number of the check which should not be paid.
Enter an X to include information regarding the name of the person the check was issued to. At a minimum, you must provide the bank with the check number or the name of the Payee. You should provide as much information as possible.
Enter the name of the person or entity the check was payable to.
Enter an X to include the date on which the check was written. If this information is not known, be sure to provide enough other information about the check so that the Bank is able to identify the check.
Using the format MM/DD/YYYY, enter the date that the check was written.
Enter an X to include information regarding who signed the check. If this information is not known, be sure to provide enough other information about the check so that the Bank is able to identify the check.
Enter an X if the check was signed by the same person who will sign the letter.
Enter an X if the check was signed by both persons who will sign the letter.
Enter an X to provide the name or names of other persons who signed the check. For example, perhaps the check was written by a person who has now died or who is mentally incompetent.
Enter the name of the person or persons who signed the check.
Enter an X to include information regarding the EXACT amount of the check. If this information is not known, be sure to provide enough other information about the check so that the Bank is able to identify the check.
Enter the exact amount of the check.
Enter an X to state why the check should not be paid. In most states, it is not necessary to give a reason. However, if the Bank ignores the stop payment order AND a legitimate reason for stopping payment existed AND the Bank was given a "reasonable opportunity to act on it", the Drawer may be able to recover from the bank.
Enter an X if the check is presumed lost.
Enter an X if the lost check will be replaced with a substitute check.
Enter an X if the account on which the check was drawn will be closed. By stopping payment on all outstanding checks, the account activity can be brought to a close. However, unless there are other issues involved, it may be easier to simply close the account and permit the Bank to dishonor any remaining checks.
Using the format MM/DD/YYYY, enter the date that the account was, or will be, closed.
Enter an X if the check was forged or otherwise not authorized by the Drawer.
Enter an X if the goods or services for which the check was issued have been discovered to be defective or for some reason are not worth the face amount of the check.
Enter an X to specify some other reason why the check should not be paid.
Enter a description of the reason why the check should not be paid.
Enter an X to order the Bank to stop payment on another check.
Enter the bank account number on which the check was drawn.
Enter an X to include a paragraph regarding a bank service charge payable for the stop payment order. Although most banks will charge the customer's account without this language, certain banks may require the customer's specific assent to pay the charges.
Enter an X to agree to pay whatever is the Bank's customary charge for a stop payment order.
Enter an X to agree to pay only a specified amount for the stop payment order.
Enter the amount that you will agree to pay.
Enter an X to include a statement regarding how the bank service charge will be paid.
Enter an X to direct the Bank to deduct the service charge from your account.
Enter an X to request the Bank to mail you an invoice for the charges.
Enter an X to include an agreement that the Bank will not be liable for payment of the check(s) if the wrong information was provided to the Bank. Some banks require the Drawer to agree to this language; others may have included the language in the contract entered into when the account was opened. Press [Ctrl+F1] for more information.
Enter an X to accept responsibility for the Bank's possible liability to the "payee" for refusing to pay the check and/or for the failure to stop payment. Some banks require the Drawer to agree to this language now if it was not included in the contract signed when the account was opened. Press [Ctrl+F1] for more information.
Enter an X to include language regarding the time period during which the stop payment order will be in effect. Generally, an oral stop payment order is valid for only 14 days; a written order can be valid for up to 6 months and can be extended after that.
Enter the number of months (generally up to a maximum of 6) during which the stop payment order is to be in effect.
STP03
Sincerely,Copies to:
! Signing Section (3 of 3)
[Compose your own closing paragraph.]
If you have any questions or need additional information, please contact ! at the address given above.
! ! can also be contacted by phone at
! extension !
! or
! !
! extension !
! A fax can be sent to !.
! [Optional attachment, enclosure, and carbon copy lines.]
Enter an X to compose your own closing paragraph.
Use this space to compose your own closing paragraph.
Enter an X to request that the Drawer be contacted by mail, phone, and/or fax.
Enter an X to include phone numbers where the Drawer can be reached.
Enter an X to include a phone number where the Drawer can be reached during non-business hours.
Enter a non-business phone number or edit the information as desired.
Enter an X to include a phone extension number.
Enter a phone extension number or edit the information as desired.
Enter an X to include a phone number where the Drawer can be reached during business hours.
Enter a business phone number or edit the information as desired.
Enter an X to include a fax number.
Enter a fax number or edit the information as desired.
Enter a closing or edit the information as desired.
The program completes the Drawer's name by transferring the information from a previous section. You may modify the information only by returning to that section.
Enter an X to include the employment title of the Drawer who will sign the letter.
The program completes the Drawer's employment title by transferring the information from a previous section. You may modify the information only by returning to that section.
Enter an X to include the name of the company.
The program completes the name of the company by transferring the information from a previous section. You may modify the information only by returning to that section.
Enter an X to include the name of a Joint Drawer or Co-Owner who will sign the letter.
The program completes the Joint Drawer or Co-Owner's name by transferring the information from a previous section. You may modify the information only by returning to that section.
Enter an X to include the employment title of the Joint Drawer or Co-Owner who will sign the letter.
The program completes the Joint Drawer or Co-Owner's employment title by transferring the information from a previous section. You may modify the information only by returning to that section.
Enter an X to include a listing of attachments, enclosures, or persons who copies of the letter are being sent to.
Enter a copy/enclosure notation or edit the information as desired. For example, "Enclosures", "Attachment", or "Copy to:".
Use this space to enter corresponding information. For example, a description of the enclosure(s) or the name of a party receiving a copy.
Enter a copy/enclosure notation. For example, "Enclosures", "Attachment", or "Copy to:".
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