This required section contains the Employer's and Employee's addresses and the opening paragraph. Press [Ctrl+F1] for more information.
This required section describes the Employee's job duties and responsibilities. Press [Ctrl+F1] for more information.
This optional section indicates the Employee's expected starting date and when the Employer will be contacting the prospective Employee to confirm this date.
This optional section confirms the name and title of the supervisor/manager the Employee will report to.
This optional section summarizes the compensation and frequency of payment. It also outlines the basis for commission, if any. Press [Ctrl+F1] for more information.
This optional section describes the Employer's reimbursement of the Employee's out-of-pocket expenses. Press [Ctrl+F1] for more information.
This optional section includes a description of the benefits to which the Employee will be entitled.
This optional section states the amount of time to which the Employee will be entitled for paid vacations.
This optional section describes the amount of sick leave or personal leave which the Employee will receive.
This optional section allows the Employer to specify whether or not the employment is for a specific period. Press [Ctrl+F1] for more information.
This optional section allows the inclusion of any other important terms or conditions which were not previously addressed in the offer of employment.
This required section arranges for confirmation that the Employee will accept the job offer and provides a place to sign the letter. Press [Ctrl+F1] for more information.
Times New Roman
OFFEMP
!!!!!
Enter the name of the Employer's contact person or edit the information as desired. Use the P.I. Manager to select and paste a record. This letter confirms and specifies the terms and conditions of an offer of employment by an Employer. Press [Ctrl+F1] for more information.
Enter the contact person's employment title or edit the information as desired.
Enter the personal title and name of the Employee. Use the P.I. Manager to select and paste a record.
Using the format MM/DD/YYYY, enter the date of the letter or edit the information as desired.
OFF01
Offer of EmploymentDear
! Opening Section (1 of 12)
[Letterhead Information - Employer]
!, ! !
[Inside Address - Employee]
!, ! !
Re: !
! As we discussed
! on the telephone,
! in my office,
! !,
on !, we are extending to you an offer of employment as !. If you accept our offer of employment, the following terms and conditions will apply.
! [Compose your own opening paragraph.] !
Enter the name of the Employer's contact person or edit the information as desired. Use the P.I. Manager to select and paste a record. This letter confirms and specifies the terms and conditions of an offer of employment by an Employer. Press [Ctrl+F1] for more information.
Enter the contact person's employment title or edit the information as desired.
Enter the name of the Employer who is making the offer of employment or edit the information as desired.
Enter the Employer's street address or edit the information as desired.
Enter the Employer's extended street address or edit the information as desired.
Enter the Employer's city or edit the information as desired.
Enter the Employer's state/province or edit the information as desired.
Enter the Employer's zip/postal code or edit the information as desired.
Enter an X to include the Employer's country, if outside the United States.
Enter the country or edit the information as desired.
Using the format MM/DD/YYYY, enter the date of the letter or edit the information as desired.
Enter the personal title and name of the Employee. Use the P.I. Manager to select and paste a record.
Enter the Employee's street address or edit the information as desired.
Enter the Employee's extended street address or edit the information as desired.
Enter the Employee's city or edit the information as desired.
Enter the Employee's state/province or edit the information as desired.
Enter the Employee's zip/postal code or edit the information as desired.
Enter an X to include the Employee's country, if outside the United States.
Enter a subject for this letter or edit the information as desired. If this field is left blank it will not be printed.
Enter a salutation or edit the information as desired. Add a colon or comma after the salutation if appropriate. NOTE: If this field or the following name field is left blank, they will not be printed; this feature allows you to customize the name and greeting.
The program completes the name of the Employee by transferring the information from a previous section. This information may be modified without affecting earlier data. Add a colon or comma after the name if appropriate.
Enter an X to confirm the offer of employment using the program-supplied paragraph.
Enter an X if the offer of employment was discussed on the telephone with the prospective Employee.
Enter an X if the offer of employment was discussed in the Employer's office.
Enter an X if the offer of employment was discussed under other circumstances.
Enter a brief description of the circumstances under which the offer of employment was discussed.
Using the format MM/DD/YYYY, enter the date the position was discussed.
Enter the job title of the position being offered. For example, "a computer programmer" or "the corporate treasurer".
Enter an X to compose your own opening paragraph regarding an offer of employment.
Use this space to compose your own opening paragraph.
OFF02
! Job Responsibilities Section (2 of 12)
! [Enter the job responsibilities.] !
! The responsibilities of the job are outlined
Enter an X to describe the duties and responsibilities of the job. You may have additional job duties as assigned from time to time.
Enter a brief description of the duties and responsibilities of the Employee.
Enter an X to include the job responsibilities separately from the body of the letter. You may have additional job duties as assigned from time to time. For example, if you have a document that describes the job responsibilities you could include this as an attachment. The "Exhibit" document can be used for this purpose.
Complete the sentence by describing how and where the responsibilities are outlined. For example, "in the attached document." or "in the attached Exhibit A."
OFF03
! Optional Start Date Section (3 of 12)
! Please plan to begin work on !, and I will contact you
! within the next few !
! prior to !
to confirm your starting date.
! [Enter your own explanation of the starting date.] !
! [Compose an additional paragraph of your own.] !
Enter an X to include a section which states the date that the Employee will begin work ("starting date") and when the Employee will be contacted to confirm the starting date.
Enter an X to provide the anticipated starting date using the program-supplied paragraph.
Using the format MM/DD/YYYY, enter the starting date.
Enter an X if the Employee will be contacted within a certain time period to confirm the starting date. For example, "days" or "weeks".
Enter an appropriate time period (for example, "weeks").
Enter an X if the Employee will be contacted prior to a certain date to confirm the starting date.
Using the format MM/DD/YYYY, enter the date that the Employee will be contacted.
Enter an X to include a different time period to contact the Employee to confirm the starting date.
Complete the sentence with an explanation of when the Employee will be contacted. For example, "after your exams are completed".
Enter an X to provide your own explanation of the date the Employee will begin work.
Use this space for an explanation of the starting date.
Enter an X to compose an additional paragraph related to the starting date.
Use this space to compose an additional paragraph of your own regarding the starting date.
OFF04
! Optional Supervisor Section (4 of 12)
! You will report directly to
! me
! as your immediate supervisor.
! as your immediate manager.
! [Enter your own explanation of the reporting relationship.] !
! [Compose an additional paragraph of your own.]
Enter an X to include a section that identifies the name and title of the person the Employee will report to.
Enter an X to state this person's name using the program-supplied paragraph.
Enter an X if the Employee will report directly to you.
Enter an X to provide the name of the person the Employee will report to.
Enter the name of this person. Use the P.I. Manager to select and paste a record.
Enter an X if this person is referred to as a supervisor.
Enter an X if this person is referred to as a manager.
Enter an X if this person is referred to by another title.
Enter the title of this person.
Enter an X to provide your own explanation of the reporting relationship.
Enter your own explanation of the reporting relationship.
Enter an X to compose an additional paragraph of your own regarding the reporting relationship.
Use this space to compose an additional paragraph of your own.
OFF05
! Optional Compensation Section (5 of 12)
! Your beginning rate of compensation will be
! an annual salary of $!.
! [Optional] In addition to this compensation, you also will be paid a commission based on !% of
! This commission will be paid in accordance with our policies which may be modified from time to time.
! $! dollars per !.
! [Optional] In addition to this compensation, you also will be paid a commission based on !% of
! This commission will be paid in accordance with our policies which may be modified from time to time.
! a commission based on !% of
! This commission will be paid in accordance with our policies which may be modified from time to time.
! [Enter your own explanation of the compensation.] !
! [Compose a paragraph regarding additional compensation information] !
Enter an X to include a section that describes the compensation, frequency of payment, and percentage of commission, if any.
Enter an X to state the beginning rate of compensation using the program-supplied paragraph.
Enter an X if the Employee will be receiving an annual salary as compensation.
Enter the amount of annual salary.
Enter an X if a commission will be paid in addition to the annual compensation. Press [Ctrl+F1] for more information.
Enter the percent of the commission that will be paid. For example, "2" or "10".
Complete the sentence with a brief description of the basis of the commission. For example, based on a percentage of "Employer's gross monthly sales."
Enter an X if the commission will be paid in accordance with the Employer's commission policies.
Enter an X if the Employee will receive monthly, weekly, or hourly compensation.
Enter the amount of wages that will be received each pay period.
Enter an appropriate time period (for example, "hour").
Enter an X if the Employee will be receiving only a commission as compensation. Press [Ctrl+F1] for more information.
Enter an X to provide your own explanation of the compensation to be paid, including the frequency of payment.
Use this space for an explanation of the compensation.
Enter an X to include any additional information regarding compensation.
Briefly describe any additional information regarding compensation.
OFF06
! Optional Expense Reimbursement Section (6 of 12)
! You also will be reimbursed for the following out-of-pocket expenses, in accordance with our policies as may be changed from time to time:
! - travel expenses
! - meals
! , excluding alcoholic beverages
! - postage
! - professional dues
! - cost of job-related seminars
! - cost of job-related education
! , excluding textbooks
! , if course work is successfully completed with a grade of ! or better
! - !
! - !
! - _________________________________________
! [Enter your own explanation of the reimbursable expenses.] !
[Compose an additional paragraph of your own.]!
Enter an X to include a section regarding reimbursement of the Employee's out-of-pocket expenses by the Employer.
Enter an X to explain the reimbursement policy using the program-supplied paragraph.
Enter an X if the Employee will be reimbursed for travel expenses.
Enter an X if the Employee will be reimbursed for meals.
Enter an X if alcoholic beverages will be excluded from reimbursement.
Enter an X if the Employee will be reimbursed for postage.
Enter an X if the Employee will be reimbursed for professional dues.
Enter an X if the Employee will be reimbursed for the cost of job-related seminars.
Enter an X if the Employee will be reimbursed for the cost of job-related education.
Enter an X if textbook costs will be excluded from reimbursement.
Enter an X if the Employee will be reimbursed for course work which is successfully completed.
Enter the letter grade that must be achieved for the Employee to be reimbursed.
Enter an X to include another out-of-pocket expense.
Briefly describe the expense(s).
Enter an X to provide your own explanation of the Employer's policy regarding reimbursement of out-of-pocket expenses.
Use this space to enter your own explanation of the reimbursable expenses.
Enter an X to compose an additional paragraph related to expenses.
Use this space to compose an additional paragraph of your own.
OFF07
! Optional Other Benefits Section (7 of 12)
! We also have a benefits package. You will be permitted to participate in the following benefits, in accordance with our policies as may change from time to time, and after meeting the applicable eligibility requirements, if any:
! - pension plan
! - profit-sharing plan
! - health insurance
! - life insurance
! - disability insurance
! - !
! - !
! - !
! - ______________________________________
! [Enter your own explanation of the benefits.]!
[Compose an additional paragraph of your own.] !
Enter an X to include a section which describes insurance and pension benefits to which the Employee will be entitled.
Enter an X to state the benefits using the program-supplied paragraph.
Enter an X if the Employee will be entitled to participate in a pension plan.
Enter an X if the Employee will be entitled to participate in a profit-sharing plan.
Enter an X if the Employee will be entitled to health insurance.
Enter an X if the Employee will be entitled to life insurance.
Enter an X if the Employee will be entitled to disability insurance.
Enter an X to include additional benefits to be provided by the Employer.
Briefly describe the benefits.
Enter an X to provide your own explanation of the benefits to be provided by the Employer.
Use this space to enter your own explanation of the benefits.
Enter an X to compose an additional paragraph related to Employee benefits.
Use this space to compose an additional paragraph of your own.
OFF08
! Optional Vacation Benefits Section (8 of 12)
! Additionally, you will be entitled to ! of paid vacation for each year of employment in accordance with our usual policies.
! [Enter your own explanation of the vacation benefits.] !
! [Compose an additional paragraph of your own.] !
Enter an X to include a section that specifies paid vacation time.
Enter an X to describe the amount of paid vacation that will be received for each year of employment using the program-supplied paragraph.
Enter the amount of time that will be received as paid vacation time. For example, "2 weeks".
Enter an X to provide your own explanation of the vacation benefits.
Use this space to enter your own explanation of the vacation benefits.
Use an X to compose an additional paragraph related to vacation benefits.
Use this space to compose an additional paragraph of your own.
OFF09
! Optional Sick Leave Section (9 of 12)
! You will be entitled to !
! paid time
! unpaid time
due to
! illness
! personal business
! [other] !
! [other] !
! ________________________________________
! each calendar year
! each year of employment
! [other] !
in accordance with our sick leave policy which may be modified from time to time.
! [Enter your own explanation of the sick leave benefits.] !
! [Compose an additional paragraph of your own.] !
Enter an X to include a section which describes the amount of sick leave or personal leave to which the Employee will be entitled.
Enter an X to use the program-supplied paragraph to specify the type of leave.
Enter the amount of sick leave or personal leave that will be provided. For example, "20 days".
Enter an X if the sick leave or personal leave will be paid.
Enter an X if the sick leave or personal leave will be unpaid.
Enter an X if the Employee will be entitled to paid/unpaid time due to illness.
Enter an X if the Employee will be entitled to paid/unpaid time due to personal business.
Enter an X if the Employee will be entitled to paid/unpaid time due to other circumstances.
Enter an explanation of any other circumstances under which the Employee may be entitled to paid/unpaid time.
Enter an X if the amount of sick or personal leave specified above will be based on a calendar year (rather than a year that begins with the starting date of employment).
Enter an X if the amount of sick or personal leave specified above will be based on a year that began with the starting date of employment.
Enter an X if the amount of sick or personal leave specified above will be based on some other time frame.
Enter the other time frame upon which the amount of sick or personal leave will be based.
Enter an X to provide your own explanation of the sick leave or personal leave benefits.
Use this space to enter your own explanation of the sick leave or personal leave benefits.
Enter an X to compose an additional paragraph related to the sick leave or personal leave benefits.
Use this space to compose an additional paragraph of your own.
OFF10
! Optional Term of Employment Section (10 of 12)
Your employment will
! not be for a specific duration or term, and it is understood that your employment is voluntary in nature. Therefore, either party may terminate the employment relationship at any time.
! be for a term of !.
! [Other]
Enter an X to include a section which states whether or not the employment will be for a specific period of time.
Enter an X if the employment WILL NOT be for a specific period and is voluntary in nature. In other words, the term of the Agreement is indefinite.
Enter an X if the employment WILL be for a specific period of time. For example, "six months" or "one year".
Enter the time period of the term of employment.
Enter an X to provide your own explanation of employment duration.
Complete the sentence by entering your own explanation of the employment duration.
OFF11
! Optional Other Terms and Conditions Section (11 of 12)
[Compose your own additional paragraph referencing other terms and conditions] !
Enter an X to include a paragraph that contains any other terms or conditions relating to the offer of employment which should be documented.
Enter the additional terms or conditions.
OFF12
Sincerely,Copy to:
! Closing Section (12 of 12)
! If the above terms meet with your understanding of our discussion, please contact me at your earliest convenience regarding whether or not you will accept our offer of employment.
! If you decide to accept our offer, we will formalize our discussion with an Employment Agreement.
We are looking forward to the opportunity of working closely with you in the near future.
! [Enter your own closing paragraph.]!
! [Optional enclosure and carbon copy lines]
Enter an X to arrange for acceptance of the offer of employment using the program-supplied paragraph.
Enter an X if you plan to formalize the employment relationship with an Employment Agreement.
Enter an X to compose your own closing paragraph.
Use this space to compose your own closing paragraph.
Enter a closing or edit the information as desired.
The program completes the name by transferring the information from a previous section. This information may be modified without affecting earlier data.
Enter the title of the person sending the letter or edit the information as desired.
Enter an X to include a listing of attachments, enclosures, or copies.
Enter a copy/enclosure notation or edit the information as desired.
Use this space to enter any corresponding information. For example, a description of the enclosure(s) or the name of a party receiving a copy.
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