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  1. <?xml version="1.0" encoding="utf-8"?>
  2. <html><head><title>Define database range</title><meta name="filename" content="text/scalc/guide/database_define"/><help:css-file-link xmlns:help="http://openoffice.org/2000/help"/><!--The CSS style header method for setting styles--><style type="text/css">
  3.  
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  35.                 font-weight:bold;}
  36.         span.fr1{
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  38.         </style></head><body>
  39.         
  40.         
  41.         <p class="P1"/>
  42.         <p class="Head1">
  43.             <help:key-word value="Database range; define" tag="kw68201_2" xmlns:help="http://openoffice.org/2000/help"/>
  44.             <help:key-word value="Table; Database range" tag="kw68201_4" xmlns:help="http://openoffice.org/2000/help"/>
  45.             <help:to-be-embedded Eid="database_define" xmlns:help="http://openoffice.org/2000/help">
  46.                 <help:link Id="68201">Define database range</help:link>
  47.             </help:to-be-embedded>
  48.         </p>
  49.         <p class="Paragraph">For example, if you would like to manage your household budget with SOT Office Calc, enter the records in an empty SOT Office Calc spreadsheet and select the area as a database range.</p>
  50.         <p class="Head2">
  51.             <help:key-word value="Creating Records in a Spreadsheet" tag="kw68201_1" xmlns:help="http://openoffice.org/2000/help"/>Creating Records in a Spreadsheet</p>
  52.         <ol class="L1">
  53.             <li class="">
  54.                 <p class="P2">Open a new spreadsheet.</p>
  55.             </li>
  56.             <li class="">
  57.                 <p class="P2">Enter the column titles in the first row, e.g., "Date" in cell A1, "Item" in cell B1, "Amount" in C1. Then enter some information.</p>
  58.             </li>
  59.         </ol>
  60.         <table><tr class=""><th class="Tabelle1A1" style="text-align:left;"><span class="Tabelle1A">
  61.                         <p class="TableHead">
  62.                             
  63.                                 <draw:image draw:style-name="fr1" draw:name="Grafik5" text:anchor-type="paragraph" svg:width="9.26cm" svg:height="5.08cm" draw:z-index="0" xlink:href="66971" xlink:type="simple" xlink:show="embed" xlink:actuate="onRequest" draw:filter-name="GIF - Graphics Interchange" xmlns:draw="http://openoffice.org/2000/drawing" xmlns:text="http://openoffice.org/2000/text" xmlns:svg="http://www.w3.org/2000/svg" xmlns:xlink="http://www.w3.org/1999/xlink"/>
  64.                             
  65.                         </p>
  66.                     </span></th></tr></table>
  67.         <p class="Paragraph"/>
  68.         <p class="Paragraph">To format your sheet as in the illustration, proceed as follows:</p>
  69.         <ul class="L2">
  70.             <li class="">
  71.                 <p class="P3">Select row 1 by clicking on the row header. Click the <span class="T1">Bold</span> icon.</p>
  72.             </li>
  73.         </ul>
  74.         <ul class="L3">
  75.             <li class="">
  76.                 <p class="P4">Select the entire column A by clicking on the column header. Open the context menu and select the <span class="T1">Format Cells</span> command. In the <span class="T1">Cell Attributes</span> dialog, go to the <span class="T1">Numbers</span> tab and choose a date format for Column A.</p>
  77.             </li>
  78.         </ul>
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  80.                         <p class="TableHead">
  81.                             
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  83.                             
  84.                         </p>
  85.                     </span></th></tr></table>
  86.         <p class="Paragraph"/>
  87.         <ul class="L4">
  88.             <li class="">
  89.                 <p class="P5">Select column C by clicking on the column header, and apply a currency format. You only need to click the <span class="T1">Number Format: Currency</span> icon in the Object bar.</p>
  90.             </li>
  91.         </ul>
  92.         <p class="Head2">
  93.             <help:key-word value="Column header; in database range" tag="kw68201_3" xmlns:help="http://openoffice.org/2000/help"/>Define database range</p>
  94.         <ol class="L5">
  95.             <li class="">
  96.                 <p class="P6">Select the entire sheet or just a three column area and define the selected area as a database range via the <span class="T1">Data - Define Range</span> menu.</p>
  97.             </li>
  98.             <li class="">
  99.                 <p class="P6">The selected range already appears in the <span class="T1">Define Database Range</span> dialog. Be sure to check the box <span class="T1">Contains column headers</span> so that the first row is correctly taken into account.</p>
  100.             </li>
  101.             <li class="">
  102.                 <p class="P6">Enter a name for the range and close the dialog with <span class="T1">OK</span>.</p>
  103.             </li>
  104.         </ol>
  105.         <table><tr class=""><th class="Tabelle3A1" style="text-align:left;"><span class="Tabelle3A">
  106.                         <p class="TableHead">
  107.                             
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  109.                             
  110.                         </p>
  111.                     </span></th></tr></table>
  112.         <p class="Paragraph"/>
  113.         <p class="Paragraph">The selected range is now defined as a database range, which among other things, means that the rows (records) can be conveniently sorted. Sort lists and filters you have defined for the database range will be updated.</p>
  114.         <p class="ParaList">
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  116.         </p>
  117.         <p class="ParaList">
  118.             <help:embedded Id="68202" Eid="database_sort" xmlns:help="http://openoffice.org/2000/help"/>
  119.         </p>
  120.         <p class="ParaList">
  121.             <help:embedded Id="68203" Eid="database_filter" xmlns:help="http://openoffice.org/2000/help"/>
  122.         </p>
  123.         <p class="ParaList">
  124.             <help:embedded Id="68204" Eid="database_group" xmlns:help="http://openoffice.org/2000/help"/>
  125.         </p>
  126.     </body></html>