Computer Based Training: Office 97, Windows 95 & NT Basics

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Text File | 1997-05-15 | 72.3 KB | 2,626 lines

* Screen 2 1 20 ********************************* * Course: Microsoft Office 97: Word 97 for Power Users * Unit: Forms and mail merges Unit No.:02 * Topic: Building forms Topic No.: 1 **** eff.exe w02_101.gif 86 443 0 1 0 15 15 15 * In the past, office shelves we isave 4 457 234 372 text1 textbox 4 457 234 372 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_102a.gif 189 356 0 1 0 15 15 15 * With Word 97, you can design f isave 4 377 234 304 text2 growbox 4 377 234 304 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 4 377 image memory text1 0 4 457 * eff.exe w02_103a.gif 212 274 0 1 0 15 15 15 eff.exe w02_103b.gif 377 170 0 1 0 15 15 15 * A form such as an order form c isave 4 458 250 407 text1 textbox 4 458 250 407 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_104a.gif 209 316 0 1 0 15 15 15 eff.exe w02_104b.gif 377 170 0 1 0 15 15 15 * You fill in the appropriate fi isave 4 412 250 356 text2 growbox 4 412 250 356 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_105a.gif 213 316 0 1 0 15 15 15 * When the form has to be change isave 4 361 250 305 text3 growbox 4 361 250 305 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 361 image memory text2 0 4 412 image memory text1 0 4 458 * eff.exe w02_106a.gif 189 356 0 1 0 15 15 15 eff.exe w02_106b.gif 408 240 0 1 0 15 15 15 eff.exe w02_106c.gif 188 80 0 1 0 15 15 15 * Forms can be used in a variety isave 5 457 194 389 text1 textbox 5 457 194 389 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_107a.gif 189 356 0 1 0 15 15 15 eff.exe w02_107b.gif 408 240 0 1 0 15 15 15 eff.exe w02_107c.gif 188 80 0 1 0 15 15 15 * You can create your own common isave 5 394 194 321 text2 growbox 5 394 194 321 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_108a.gif 207 324 0 1 0 15 15 15 * You can automate forms that do isave 5 326 194 253 text3 growbox 5 326 194 253 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_109a.gif 207 324 0 1 0 15 15 15 eff.exe w02_109b.gif 354 325 0 1 0 15 15 15 * Forms can be distributed as te isave 5 258 194 151 text4 growbox 5 258 194 151 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** image memory text4 0 5 258 image memory text3 0 5 326 image memory text2 0 5 394 image memory text1 0 5 457 * qcall pw02q 020101 eff.exe w02_110a.gif 207 324 0 1 0 15 15 15 eff.exe w02_110b.gif 354 325 0 1 0 15 15 15 * You can use tables to provide isave 2 459 228 408 text1 textbox 2 459 228 408 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_111a.gif 231 292 0 1 0 15 15 15 eff.exe w02_111b.gif 245 292 0 1 0 15 15 15 * A table's cells are an ideal f isave 2 413 228 340 text2 growbox 2 413 228 340 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_112a.gif 231 292 0 1 0 15 15 15 * And using tables makes it easy isave 2 345 228 272 text3 growbox 2 345 228 272 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 2 345 image memory text2 0 2 413 image memory text1 0 2 459 * eff.exe w02_113a.gif 236 291 0 1 0 15 15 15 eff.exe w02_113b.gif 275 166 0 1 0 15 15 15 * Word includes features that gr isave 4 457 265 406 text1 textbox 4 457 265 406 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020102 eff.exe w02_114a.gif 189 356 0 1 0 15 15 15 * You can insert three types of isave 4 411 265 321 text2 growbox 4 411 265 321 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_115a.gif 290 258 0 1 0 15 15 15 * ≥ checkboxe isave 4 326 265 287 text3 growbox 4 326 265 287 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_116a.gif 289 308 0 1 0 15 15 15 * ≥ drop-down list boxe isave 4 292 265 253 text4 growbox 4 292 265 253 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_117.gif 86 443 0 1 0 15 15 15 * And you can customize each fie isave 4 258 265 202 text5 growbox 4 258 265 202 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text5 0 4 258 image memory text4 0 4 292 image memory text3 0 4 326 image memory text2 0 4 411 image memory text1 0 4 457 * eff.exe w02_118a.gif 189 356 0 1 0 15 15 15 * Forms can be protected so that isave 6 454 242 386 text1 textbox 6 454 242 386 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_119a.gif 201 265 0 1 0 15 15 15 * You can easily unprotect a for isave 6 391 242 335 text2 growbox 6 391 242 335 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 391 image memory text1 0 6 454 * Simscrn 2 2 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_120.gif 0 459 0 1 0 15 15 15 * The most useful forms are base isave 361 458 637 390 text1 textbox 361 458 637 390 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_121a.gif 18 431 0 1 0 15 15 15 eff.exe w02_121b.gif 18 20 0 1 0 15 15 15 * After creating a new blank doc isave 361 395 637 322 text2 growbox 361 395 637 322 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_122a.gif 86 374 0 1 0 15 15 15 * The cells in a table are ideal isave 361 327 637 271 text3 growbox 361 327 637 271 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 361 327 image memory text2 0 361 395 image memory text1 0 361 458 * eff.exe w02_123a.gif 6 431 0 1 0 15 15 15 eff.exe w02_123b.gif 6 20 0 1 0 15 15 15 * When you've added whatever tex isave 6 138 277 53 text1 textbox 6 138 277 53 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_124a.gif 6 373 0 1 0 15 15 15 eff.exe w02_124b.gif 6 193 0 1 0 15 15 15 * Form fields are areas in a for isave 6 58 277 2 text2 growbox 6 58 277 2 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 58 image memory text1 0 6 138 * eff.exe w02_125a.gif 83 457 0 1 0 15 15 15 * To add form fields to a form, isave 380 455 637 387 text1 textbox 380 455 637 387 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_126a.gif 83 457 0 1 0 15 15 15 * The Forms floating toolbar app isave 380 392 637 353 text2 growbox 380 392 637 353 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** * You can also right-click on a notebox 379 330 633 ** image memory text2 0 380 392 image memory text1 0 380 455 * eff.exe w02_128a.gif 361 238 0 1 0 15 15 15 * If you select the Form Field S isave 374 456 637 371 text1 textbox 374 456 637 371 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_129a.gif 433 238 0 1 0 15 15 15 * This is useful when you are cr isave 374 376 637 303 text2 growbox 374 376 637 303 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 374 376 image memory text1 0 374 456 * eff.exe w02_130a.gif 38 431 0 1 0 15 15 15 eff.exe w02_130b.gif 219 238 0 1 0 15 15 15 eff.exe w02_130c.gif 516 238 0 1 0 15 15 15 * To insert a text field, you po isave 384 455 637 353 text1 textbox 384 455 637 353 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_131a.gif 38 427 0 1 0 15 15 15 eff.exe w02_131b.gif 464 427 0 1 0 15 15 15 eff.exe w02_131c.gif 38 21 0 1 0 15 15 15 eff.exe w02_131d.gif 464 21 0 1 0 15 15 15 * A text field appears in the ce isave 384 358 637 319 text2 growbox 384 358 637 319 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 384 358 image memory text1 0 384 455 * eff.exe w02_132a.gif 116 358 0 1 0 15 15 15 eff.exe w02_132b.gif 296 336 0 1 0 15 15 15 * To insert a checkbox, you firs isave 4 140 239 89 text1 textbox 4 140 239 89 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_132.gif 0 459 0 1 0 15 15 15 qcall pw02q 020103 eff.exe w02_133a.gif 283 317 0 1 0 15 15 15 eff.exe w02_133b.gif 283 21 0 1 0 15 15 15 * Then you click the Check Box F isave 4 94 239 38 text2 growbox 4 94 239 38 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_134a.gif 276 358 0 1 0 15 15 15 eff.exe w02_134b.gif 276 20 0 1 0 15 15 15 * A checkbox form field appears isave 4 43 239 4 text3 growbox 4 43 239 4 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 43 image memory text2 0 4 94 image memory text1 0 4 140 * eff.exe w02_135a.gif 25 358 0 1 0 15 15 15 eff.exe w02_135b.gif 276 358 0 1 0 15 15 15 eff.exe w02_135c.gif 276 20 0 1 0 15 15 15 * Clicking the Drop-Down Form Fi isave 5 173 265 122 text1 textbox 5 173 265 122 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_136a.gif 25 336 0 1 0 15 15 15 eff.exe w02_136b.gif 25 238 0 1 0 15 15 15 eff.exe w02_136c.gif 303 238 0 1 0 15 15 15 * This list is empty until you c isave 5 127 265 71 text2 growbox 5 127 265 71 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** footnote 1 eff.exe w02_137a.gif 25 320 0 1 0 15 15 15 eff.exe w02_137b.gif 147 336 0 1 0 15 15 15 eff.exe w02_137c.gif 147 20 0 1 0 15 15 15 * You continue to add as many te isave 5 76 265 3 text3 growbox 5 76 265 3 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** footnote 0 image memory text3 0 5 76 image memory text2 0 5 127 image memory text1 0 5 173 * Simscrn 2 3 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_138.gif 0 459 0 1 0 15 15 15 * You can edit any part of a doc isave 8 157 307 106 text1 textbox 8 157 307 106 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020104 eff.exe w02_139.gif 0 459 0 1 0 15 15 15 * After a document is protected, isave 8 111 307 38 text2 growbox 8 111 307 38 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 8 111 image memory text1 0 8 157 * qcall pw02q 020105 eff.exe w02_140a.gif 458 238 0 1 0 15 15 15 * To protect your form, you clic isave 112 381 494 330 text1 textbox 112 381 494 330 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** * You can also choose Tools - P notebox 171 305 424 ** eff.exe w02_142a.gif 11 431 0 1 0 15 15 15 eff.exe w02_142b.gif 316 431 0 1 0 15 15 15 eff.exe w02_142c.gif 11 20 0 1 0 15 15 15 eff.exe w02_142d.gif 316 20 0 1 0 15 15 15 * You can see that the appearanc isave 112 335 494 279 text2 growbox 112 335 494 279 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 112 335 image memory text1 0 112 381 * eff.exe w02_143a.gif 6 457 0 1 0 15 15 15 * To save the form, you choose F isave 6 157 312 106 text1 textbox 6 157 312 106 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020106 eff.exe w02_144a.gif 6 457 0 1 0 15 15 15 * Word automatically saves the f isave 6 111 312 55 text2 growbox 6 111 312 55 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * The Templates folder is a subf notebox 7 321 307 ** eff.exe w02_147a.gif 379 393 0 1 0 15 15 15 eff.exe w02_147b.gif 81 223 0 1 0 15 15 15 * You type a name in the File na isave 6 60 312 4 text3 growbox 6 60 312 4 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 6 60 image memory text2 0 6 111 image memory text1 0 6 157 * Simscrn 2 4 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_148.gif 0 459 0 1 0 15 15 15 * You can customize form fields isave 7 226 286 158 text1 textbox 7 226 286 158 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_149a.gif 463 238 0 1 0 15 15 15 * If your document is protected isave 7 163 286 73 text2 growbox 7 163 286 73 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_150a.gif 12 431 0 1 0 15 15 15 eff.exe w02_150b.gif 316 430 0 1 0 15 15 15 eff.exe w02_150c.gif 6 358 0 1 0 15 15 15 eff.exe w02_150d.gif 389 238 0 1 0 15 15 15 * The first form field is now hi isave 7 78 286 5 text3 growbox 7 78 286 5 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 7 78 image memory text2 0 7 163 image memory text1 0 7 226 * eff.exe w02_151a.gif 6 423 0 1 0 15 15 15 eff.exe w02_151b.gif 333 403 0 1 0 15 15 15 * To customize a text box form f isave 15 157 233 72 text1 textbox 15 157 233 72 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** * You can also double-click the notebox 16 271 280 ** eff.exe w02_153a.gif 108 423 0 1 0 15 15 15 * The Text Form Field Options di isave 15 77 233 21 text2 growbox 15 77 233 21 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 15 77 image memory text1 0 15 157 * eff.exe w02_154a.gif 171 328 0 1 0 15 15 15 * In the Text Form Field Options isave 3 206 245 121 text1 textbox 3 206 245 121 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_155a.gif 84 328 0 1 0 15 15 15 * If you select Regular text, th isave 3 126 245 53 text2 growbox 3 126 245 53 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_156a.gif 84 320 0 1 0 15 15 15 eff.exe w02_156b.gif 301 303 0 1 0 15 15 15 * Word will format your text acc isave 3 58 245 2 text3 growbox 3 58 245 2 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 3 58 image memory text2 0 3 126 image memory text1 0 3 206 * qcall pw02q 020107 eff.exe w02_157a.gif 296 340 0 1 0 15 15 15 eff.exe w02_157b.gif 84 321 0 1 0 15 15 15 eff.exe w02_157c.gif 296 303 0 1 0 15 15 15 * When you select Number, the Nu isave 7 158 297 107 text1 textbox 7 158 297 107 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_158a.gif 84 315 0 1 0 15 15 15 eff.exe w02_158b.gif 291 303 0 1 0 15 15 15 * Word formats the number accord isave 7 112 297 22 text2 growbox 7 112 297 22 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 7 112 image memory text1 0 7 158 * eff.exe w02_159a.gif 291 340 0 1 0 15 15 15 eff.exe w02_159b.gif 84 321 0 1 0 15 15 15 eff.exe w02_159c.gif 291 303 0 1 0 15 15 15 * When you select Date in the Ty isave 9 194 271 126 text1 textbox 9 194 271 126 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_160a.gif 84 320 0 1 0 15 15 15 eff.exe w02_160b.gif 296 303 0 1 0 15 15 15 * Word formats the date accordin isave 9 131 271 41 text2 growbox 9 131 271 41 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 9 131 image memory text1 0 9 194 * eff.exe w02_161a.gif 84 323 0 1 0 15 15 15 eff.exe w02_161b.gif 296 340 0 1 0 15 15 15 eff.exe w02_161c.gif 296 159 0 1 0 15 15 15 * When you select Current date i isave 6 212 272 110 text1 textbox 6 212 272 110 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_162a.gif 191 340 0 1 0 15 15 15 eff.exe w02_162b.gif 296 340 0 1 0 15 15 15 * Similarly, when you select Cur isave 6 115 272 25 text2 growbox 6 115 272 25 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 115 image memory text1 0 6 212 * eff.exe w02_163a.gif 191 340 0 1 0 15 15 15 eff.exe w02_163b.gif 296 340 0 1 0 15 15 15 * If you select Calculation from isave 6 157 284 106 text1 textbox 6 157 284 106 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_164a.gif 84 320 0 1 0 15 15 15 * You enter a formula when enter isave 6 111 284 4 text2 growbox 6 111 284 4 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 111 image memory text1 0 6 157 * eff.exe w02_165a.gif 384 368 0 1 0 15 15 15 * After you make your selection isave 17 113 271 45 text1 textbox 17 113 271 45 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 17 113 * Simscrn 2 5 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_166.gif 0 459 0 1 0 15 15 15 * To customize a checkbox form f isave 8 197 261 146 text1 textbox 8 197 261 146 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020108 eff.exe w02_167a.gif 189 330 0 1 0 15 15 15 eff.exe w02_167b.gif 333 238 0 1 0 15 15 15 * Then click the Form Field Opti isave 8 151 261 95 text2 growbox 8 151 261 95 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * You can also right-click the c notebox 8 356 253 ** eff.exe w02_169a.gif 180 381 0 1 0 15 15 15 * The Check Box Form Field Optio isave 8 100 261 44 text3 growbox 8 100 261 44 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 8 100 image memory text2 0 8 151 image memory text1 0 8 197 * eff.exe w02_170a.gif 94 305 0 1 0 15 15 15 * In the Check box size section, isave 7 141 285 73 text1 textbox 7 141 285 73 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_171a.gif 94 312 0 1 0 15 15 15 eff.exe w02_171b.gif 273 312 0 1 0 15 15 15 * Or you can select Exactly and isave 7 78 285 5 text2 growbox 7 78 285 5 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 7 78 image memory text1 0 7 141 * eff.exe w02_172a.gif 94 285 0 1 0 15 15 15 eff.exe w02_172b.gif 264 312 0 1 0 15 15 15 * If you select Not checked in t isave 9 196 284 111 text1 textbox 9 196 284 111 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** * The user can also click the ch notebox 54 255 255 ** eff.exe w02_174a.gif 264 312 0 1 0 15 15 15 * Similarly, if you select Check isave 9 116 284 26 text2 growbox 9 116 284 26 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 9 116 image memory text1 0 9 196 * eff.exe w02_175a.gif 25 381 0 1 0 15 15 15 eff.exe w02_175b.gif 69 381 0 1 0 15 15 15 * To customize a drop-down field isave 5 157 271 89 text1 textbox 5 157 271 89 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * You can also right-click the d notebox 6 270 321 ** eff.exe w02_177a.gif 25 380 0 1 0 15 15 15 eff.exe w02_177b.gif 69 380 0 1 0 15 15 15 * The Drop-Down Form Field Optio isave 5 94 271 38 text2 growbox 5 94 271 38 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 5 94 image memory text1 0 5 157 * qcall pw02q 020109 eff.exe w02_178a.gif 296 373 0 1 0 15 15 15 * A drop-down list allows users isave 12 169 313 118 text1 textbox 12 169 313 118 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_179a.gif 171 373 0 1 0 15 15 15 eff.exe w02_179b.gif 517 352 0 1 0 15 15 15 * You type items you want to add isave 12 123 313 67 text2 growbox 12 123 313 67 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_180a.gif 171 373 0 1 0 15 15 15 eff.exe w02_180b.gif 517 352 0 1 0 15 15 15 * "Software" has been added to t isave 12 72 313 33 text3 growbox 12 72 313 33 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 12 72 image memory text2 0 12 123 image memory text1 0 12 169 * eff.exe w02_181a.gif 209 373 0 1 0 15 15 15 * When you have finished adding isave 7 142 291 57 text1 textbox 7 142 291 57 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_182a.gif 193 352 0 1 0 15 15 15 eff.exe w02_182b.gif 209 352 0 1 0 15 15 15 * Here "Catalog" is moved up the isave 7 62 291 6 text2 growbox 7 62 291 6 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 7 62 image memory text1 0 7 142 * eff.exe w02_183a.gif 161 352 0 1 0 15 15 15 * To remove an item from a drop- isave 4 208 253 140 text1 textbox 4 208 253 140 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_184a.gif 161 335 0 1 0 15 15 15 eff.exe w02_184b.gif 517 352 0 1 0 15 15 15 * The item is removed from the l isave 4 145 253 106 text2 growbox 4 145 253 106 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_185a.gif 156 328 0 1 0 15 15 15 * But if you decide to retain it isave 4 111 253 55 text3 growbox 4 111 253 55 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_186a.gif 156 368 0 1 0 15 15 15 * When you have finished editing isave 4 60 253 4 text4 growbox 4 60 253 4 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text4 0 4 60 image memory text3 0 4 111 image memory text2 0 4 145 image memory text1 0 4 208 * qcall pw02q 020110 eff.exe w02_187a.gif 44 431 0 1 0 15 15 15 eff.exe w02_187b.gif 44 380 0 1 0 15 15 15 * To format a form field you fir isave 6 158 312 124 text1 textbox 6 158 312 124 showtext 0 0 1 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_188a.gif 44 457 0 1 0 15 15 15 * Then you choose the formatting isave 6 129 312 56 text2 growbox 6 129 312 56 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_189a.gif 57 457 0 1 0 15 15 15 * Or you can right-click the sel isave 6 61 312 5 text3 growbox 6 61 312 5 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 6 61 image memory text2 0 6 129 image memory text1 0 6 158 * eff.exe w02_190a.gif 12 431 0 1 0 15 15 15 eff.exe w02_190b.gif 337 430 0 1 0 15 15 15 eff.exe w02_190c.gif 25 336 0 1 0 15 15 15 eff.exe w02_190d.gif 378 175 0 1 0 15 15 15 * When you have finished customi isave 19 128 285 60 text1 textbox 19 128 285 60 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 19 128 * Simscrn 2 6 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_191.gif 0 459 0 1 0 15 15 15 * When you want to fill in a for isave 11 153 246 68 text1 textbox 11 153 246 68 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_192a.gif 6 457 0 1 0 15 15 15 eff.exe w02_192b.gif 617 457 0 1 0 15 15 15 * The New dialog box opens isave 11 73 246 34 text2 growbox 11 73 246 34 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 11 73 image memory text1 0 11 153 * eff.exe w02_193a.gif 70 355 0 1 0 15 15 15 eff.exe w02_193b.gif 138 355 0 1 0 15 15 15 eff.exe w02_193c.gif 273 188 0 1 0 15 15 15 * You select the form from the a isave 11 195 284 144 text1 textbox 11 195 284 144 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_194a.gif 2 456 0 1 0 15 15 15 eff.exe w02_194b.gif 2 432 0 1 0 15 15 15 * A copy of the form appears, wi isave 11 149 284 93 text2 growbox 11 149 284 93 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 11 149 image memory text1 0 11 195 * eff.exe w02_195a.gif 0 358 0 1 0 15 15 15 * In the first drop-down field y isave 18 155 275 87 text1 textbox 18 155 275 87 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020111 eff.exe w02_196a.gif 0 430 0 1 0 15 15 15 eff.exe w02_196b.gif 0 345 0 1 0 15 15 15 * Press Tab to go on to the next isave 18 92 275 53 text2 growbox 18 92 275 53 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** * You can also use the arrow key notebox 19 253 358 ** image memory text2 0 18 92 image memory text1 0 18 155 * eff.exe w02_198a.gif 26 430 0 1 0 15 15 15 eff.exe w02_198b.gif 453 430 0 1 0 15 15 15 eff.exe w02_198c.gif 26 20 0 1 0 15 15 15 eff.exe w02_198d.gif 453 20 0 1 0 15 15 15 * You can continue to use the Ta isave 402 455 636 404 text1 textbox 402 455 636 404 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_199a.gif 215 332 0 1 0 15 15 15 * If you make a mistake and want isave 402 409 636 319 text2 growbox 402 409 636 319 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** *eff.exe w021000.gif 0 459 0 1 0 15 15 15 * If you reach a total text fiel isave 402 324 636 183 text3 growbox 402 324 636 183 showtext 0 0 8 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 402 324 image memory text2 0 402 409 image memory text1 0 402 455 * * Topic: Hands-on: Creating a form Topic No.: 2 **** Simscrn 2 7 20 ********************************* MoveCtrl 1 493 426 0 0 ********************************* exercise 01 1 130 100 *exercise 01 1 200 80 task 01 0101 392 320 246 7 70 67 35 75 *task 01 0101 404 320 236 pause 1 1 1 1 1 1 1 1 1 ** * Topic: Topic No.: 3 ** * Topic: Creating catalogs and lists Topic No.: 3 **** Screen 2 8 20 ********************************* eff.exe w02_301.gif 86 443 0 1 0 15 15 15 * You can use Word to retrieve, isave 5 457 268 406 text1 textbox 5 457 268 406 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_302a.gif 183 336 0 1 0 15 15 15 * For example, you can use produ isave 5 411 268 304 text2 growbox 5 411 268 304 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 5 411 image memory text1 0 5 457 * eff.exe w02_303a.gif 109 388 0 1 0 15 15 15 eff.exe w02_303b.gif 109 357 0 1 0 15 15 15 eff.exe w02_303c.gif 297 357 0 1 0 15 15 15 * Catalogs and lists, whether cr isave 6 455 264 353 text1 textbox 6 455 264 353 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 6 455 * eff.exe w02_304a.gif 98 388 0 1 0 15 15 15 eff.exe w02_304b.gif 98 357 0 1 0 15 15 15 * You can create a data source i isave 7 453 250 385 text1 textbox 7 453 250 385 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_305a.gif 190 386 0 1 0 15 15 15 * A data source stored as a Word isave 7 390 250 300 text2 growbox 7 390 250 300 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 7 390 image memory text1 0 7 453 * eff.exe w02_306a.gif 197 282 0 1 0 15 15 15 eff.exe w02_306b.gif 274 189 0 1 0 15 15 15 * If your data file contains hun isave 3 457 210 372 text1 textbox 3 457 210 372 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_307a.gif 197 344 0 1 0 15 15 15 * In this case, you can create a isave 3 377 210 270 text2 growbox 3 377 210 270 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_308a.gif 208 344 0 1 0 15 15 15 * But as tables are easier to re isave 3 275 210 151 text3 growbox 3 275 210 151 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 3 275 image memory text2 0 3 377 image memory text1 0 3 457 * eff.exe w02_309a.gif 106 386 0 1 0 15 15 15 * You can easily sort a data sou isave 2 458 228 407 text1 textbox 2 458 228 407 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_310a.gif 86 443 0 1 0 15 15 15 * This can be useful if, for exa isave 2 412 228 288 text2 growbox 2 412 228 288 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_311a.gif 86 443 0 1 0 15 15 15 * Another reason for sorting is isave 2 293 228 220 text3 growbox 2 293 228 220 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 2 293 image memory text2 0 2 412 image memory text1 0 2 458 * eff.exe w02_312a.gif 106 386 0 1 0 15 15 15 * Fields in your data source ref isave 3 458 230 356 text1 textbox 3 458 230 356 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_313a.gif 215 322 0 1 0 15 15 15 * These correspond to the column isave 3 361 230 288 text2 growbox 3 361 230 288 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 3 361 image memory text1 0 3 458 * eff.exe w02_314a.gif 213 332 0 1 0 15 15 15 * A Record refers to all the inf isave 3 457 279 355 text1 textbox 3 457 279 355 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_315a.gif 213 332 0 1 0 15 15 15 * Records correspond to the rows isave 3 360 279 304 text2 growbox 3 360 279 304 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 3 360 image memory text1 0 3 457 * eff.exe w02_316a.gif 206 331 0 1 0 15 15 15 * When you need to change your i isave 4 457 216 372 text1 textbox 4 457 216 372 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 4 457 * Screen 2 9 20 ********************************* eff.exe w02_317.gif 86 443 0 1 0 15 15 15 * An external file can be a file isave 5 456 299 405 text1 textbox 5 456 299 405 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_318a.gif 116 268 0 1 0 15 15 15 * Or it can be a database file t isave 5 410 299 337 text2 growbox 5 410 299 337 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 5 410 image memory text1 0 5 456 * eff.exe w02_320a.gif 98 340 0 1 0 15 15 15 * When you insert a database int isave 3 457 164 338 text1 textbox 3 457 164 338 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** *eff.exe w02_320.gif 86 443 0 1 0 15 15 15 * Inserted data behaves as thoug isave 3 343 164 202 text2 growbox 3 343 164 202 showtext 0 0 8 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020301 eff.exe w02_321a.gif 208 334 0 1 0 15 15 15 * Inserting a field code enables isave 3 207 164 83 text3 growbox 3 207 164 83 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 3 207 image memory text2 0 3 343 image memory text1 0 3 457 * eff.exe w02_322a.gif 107 340 0 1 0 15 15 15 * Shared office data refers to t isave 4 457 312 389 text1 textbox 4 457 312 389 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020302 eff.exe w02_323a.gif 218 324 0 1 0 15 15 15 eff.exe w02_323b.gif 252 146 0 1 0 15 15 15 * Or similar lists contained in isave 4 394 312 304 text2 growbox 4 394 312 304 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 4 394 image memory text1 0 4 457 * *eff.exe w02_324.gif 86 443 0 1 0 15 15 15 * Managing a list of names and a isave 3 457 290 372 text1 textbox 3 457 290 372 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_325a.gif 218 324 0 1 0 15 15 15 eff.exe w02_325b.gif 252 181 0 1 0 15 15 15 * After you have entered names a isave 3 377 290 304 text2 growbox 3 377 290 304 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_326a.gif 247 297 0 1 0 15 15 15 eff.exe w02_326b.gif 257 154 0 1 0 15 15 15 * For example, you can edit, ins isave 3 309 290 253 text3 growbox 3 309 290 253 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * Microsoft Outlook is covered i notebox 4 194 300 ** image memory text3 0 3 309 image memory text2 0 3 377 image memory text1 0 3 457 * qcall pw02q 020303 eff.exe w02_328a.gif 107 297 0 1 0 15 15 15 * You do not have to enter enorm isave 2 458 205 356 text1 textbox 2 458 205 356 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_329a.gif 168 388 0 1 0 15 15 15 * Computer lists make it easier isave 2 361 205 237 text2 growbox 2 361 205 237 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_330a.gif 177 388 0 1 0 15 15 15 * Several World Wide Web locatio isave 2 242 205 135 text3 growbox 2 242 205 135 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 2 242 image memory text2 0 2 361 image memory text1 0 2 458 * Simscrn 2 10 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_331.gif 0 459 0 1 0 15 15 15 * If you have a small amount of isave 8 375 253 273 text1 textbox 8 375 253 273 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_332.gif 0 459 0 1 0 15 15 15 * You can create catalogs and li isave 8 278 253 188 text2 growbox 8 278 253 188 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 8 278 image memory text1 0 8 375 * eff.exe w02_333a.gif 18 431 0 1 0 15 15 15 eff.exe w02_333b.gif 18 20 0 1 0 15 15 15 * You manually create a data sou isave 20 141 271 56 text1 textbox 20 141 271 56 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 20 141 * eff.exe w02_334a.gif 3 392 0 1 0 15 15 15 * The field names in the first r isave 24 275 323 54 text1 textbox 24 275 323 54 showtext 0 0 12 pause 1 1 1 1 1 1 1 1 ** *eff.exe w02_335.gif 0 459 0 1 0 15 15 15 * ≥ not contain a space - use an *isave 24 178 313 122 text2 *growbox 24 178 313 122 *showtext 0 0 3 *pause 1 1 1 1 1 1 1 1 ** *eff.exe w02_336.gif 0 459 0 1 0 15 15 15 * ≥ not be longer than 40 charac *isave 24 127 313 88 text3 *growbox 24 127 313 88 *showtext 0 0 2 *pause 1 1 1 1 1 1 1 1 ** *eff.exe w02_337.gif 0 459 0 1 0 15 15 15 * ≥ be uniqu *isave 24 93 313 54 text4 *growbox 24 93 313 54 *showtext 0 0 2 *pause 1 1 1 1 1 1 1 1 ** *image memory text4 0 24 93 *image memory text3 0 24 127 *image memory text2 0 24 178 image memory text1 0 24 275 * eff.exe w02_338a.gif 3 392 0 1 0 15 15 15 * Each field (column) in a table isave 182 267 433 199 text1 textbox 182 267 433 199 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_339a.gif 6 373 0 1 0 15 15 15 * And each record (row) contains isave 182 204 433 131 text2 growbox 182 204 433 131 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 182 204 image memory text1 0 182 267 * eff.exe w02_340a.gif 6 434 0 1 0 15 15 15 eff.exe w02_340b.gif 6 20 0 1 0 15 15 15 * A data source can also be crea isave 22 273 265 222 text1 textbox 22 273 265 222 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_341a.gif 25 393 0 1 0 15 15 15 eff.exe w02_341b.gif 25 36 0 1 0 15 15 15 * Each record (row) ends with a isave 22 227 265 171 text2 growbox 22 227 265 171 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * Alternatively, you can use com notebox 23 148 244 ** eff.exe w02_343a.gif 541 393 0 1 0 15 15 15 eff.exe w02_343b.gif 305 219 0 1 0 15 15 15 * After you create the document isave 22 176 265 103 text3 growbox 22 176 265 103 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 22 176 image memory text2 0 22 227 image memory text1 0 22 273 * Simscrn 2 11 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_344.gif 0 459 0 1 0 15 15 15 * To create a new data source us isave 6 157 232 55 text1 textbox 6 157 232 55 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_345a.gif 25 457 0 1 0 15 15 15 eff.exe w02_345b.gif 169 457 0 1 0 15 15 15 * In the Mail Merge Helper dialo isave 6 60 232 4 text2 growbox 6 60 232 4 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 60 image memory text1 0 6 157 * qcall pw02q 020304 eff.exe w02_346a.gif 0 430 0 1 0 15 15 15 eff.exe w02_346b.gif 633 430 0 1 0 15 15 15 eff.exe w02_346c.gif 169 353 0 1 0 15 15 15 * Depending on what you want it isave 10 456 278 388 text1 textbox 10 456 278 388 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_347a.gif 0 430 0 1 0 15 15 15 eff.exe w02_347b.gif 633 430 0 1 0 15 15 15 eff.exe w02_347c.gif 194 256 0 1 0 15 15 15 * For example, to create a new n isave 10 393 278 303 text2 growbox 10 393 278 303 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 10 393 image memory text1 0 10 456 * eff.exe w02_348a.gif 234 454 0 1 0 15 15 15 eff.exe w02_348b.gif 146 374 0 1 0 15 15 15 * In the message box that appear isave 6 455 279 404 text1 textbox 6 455 279 404 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_349a.gif 2 454 0 1 0 15 15 15 eff.exe w02_349b.gif 2 95 0 1 0 15 15 15 * Click the Get Data button that isave 6 409 279 353 text2 growbox 6 409 279 353 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_350a.gif 195 251 0 1 0 15 15 15 * Select Create Data Source from isave 6 358 279 302 text3 growbox 6 358 279 302 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 6 358 image memory text2 0 6 409 image memory text1 0 6 455 * eff.exe w02_351a.gif 195 454 0 1 0 15 15 15 * In the Create Data Source dial isave 4 174 220 89 text1 textbox 4 174 220 89 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_352a.gif 366 328 0 1 0 15 15 15 * The Field names in header row isave 4 94 220 4 text2 growbox 4 94 220 4 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 4 94 image memory text1 0 4 174 * eff.exe w02_353a.gif 0 384 0 1 0 15 15 15 eff.exe w02_353b.gif 633 384 0 1 0 15 15 15 eff.exe w02_353c.gif 26 329 0 1 0 15 15 15 * To add a new field name to the isave 6 158 209 56 text1 textbox 6 158 209 56 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_354a.gif 191 323 0 1 0 15 15 15 * The field name is added to the isave 6 61 209 5 text2 growbox 6 61 209 5 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 61 image memory text1 0 6 158 * eff.exe w02_355a.gif 94 238 0 1 0 15 15 15 * You can delete a field name fr isave 6 454 194 369 text1 textbox 6 454 194 369 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_356a.gif 94 238 0 1 0 15 15 15 eff.exe w02_356b.gif 566 303 0 1 0 15 15 15 * Or you can move a field name u isave 6 374 194 284 text2 growbox 6 374 194 284 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_357a.gif 304 303 0 1 0 15 15 15 * When you have finished adjusti isave 6 289 194 216 text3 growbox 6 289 194 216 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 6 289 image memory text2 0 6 374 image memory text1 0 6 454 * eff.exe w02_358a.gif 0 431 0 1 0 15 15 15 eff.exe w02_358b.gif 633 431 0 1 0 15 15 15 * In the Save As dialog box that isave 4 156 203 37 text1 textbox 4 156 203 37 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_359a.gif 284 393 0 1 0 15 15 15 eff.exe w02_359b.gif 81 223 0 1 0 15 15 15 * Then you choose Save isave 4 42 203 3 text2 growbox 4 42 203 3 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 4 42 image memory text1 0 4 156 * eff.exe w02_360a.gif 17 433 0 1 0 15 15 15 * A dialog box appears warning y isave 10 147 261 79 text1 textbox 10 147 261 79 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020305 eff.exe w02_361a.gif 99 303 0 1 0 15 15 15 * You click Edit Data Source isave 10 84 261 45 text2 growbox 10 84 261 45 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_362a.gif 0 457 0 1 0 15 15 15 * The Data Form dialog box appea isave 10 50 261 11 text3 growbox 10 50 261 11 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 10 50 image memory text2 0 10 84 image memory text1 0 10 147 * eff.exe w02_363a.gif 16 398 0 1 0 15 15 15 eff.exe w02_363b.gif 284 398 0 1 0 15 15 15 * To add records to your new dat isave 14 172 296 121 text1 textbox 14 172 296 121 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_364a.gif 284 398 0 1 0 15 15 15 * Press Tab or Enter to move to isave 14 126 296 53 text2 growbox 14 126 296 53 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 14 126 image memory text1 0 14 172 * eff.exe w02_365a.gif 170 393 0 1 0 15 15 15 eff.exe w02_365b.gif 284 396 0 1 0 15 15 15 * To add another record, click A isave 156 172 438 138 text1 textbox 156 172 438 138 showtext 0 0 1 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_366a.gif 170 393 0 1 0 15 15 15 eff.exe w02_366b.gif 284 396 0 1 0 15 15 15 eff.exe w02_366c.gif 268 215 0 1 0 15 15 15 * You can begin to fill in a sec isave 156 143 438 104 text2 growbox 156 143 438 104 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 156 143 image memory text1 0 156 172 * eff.exe w02_367a.gif 170 393 0 1 0 15 15 15 eff.exe w02_367b.gif 284 396 0 1 0 15 15 15 eff.exe w02_367c.gif 170 353 0 1 0 15 15 15 eff.exe w02_367d.gif 268 356 0 1 0 15 15 15 * When youÆve finished entering isave 32 158 291 90 text1 textbox 32 158 291 90 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_368a.gif 0 434 0 1 0 15 15 15 eff.exe w02_368b.gif 0 20 0 1 0 15 15 15 * The data source document appea isave 32 95 291 56 text2 growbox 32 95 291 56 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 32 95 image memory text1 0 32 158 * eff.exe w02_369.gif 0 459 0 1 0 15 15 15 * If a data source contains 31 o isave 19 168 282 117 text1 textbox 19 168 282 117 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** * If it has more than 31 field n notebox 20 283 278 ** eff.exe w02_371a.gif 6 398 0 1 0 15 15 15 * Field names appear in the firs isave 19 122 282 66 text2 growbox 19 122 282 66 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 19 122 image memory text1 0 19 168 * Simscrn 2 12 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_372.gif 0 459 0 1 0 15 15 15 * To find data quickly within a isave 4 157 301 106 text1 textbox 4 157 301 106 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_373a.gif 2 457 0 1 0 15 15 15 * Then you click within the data isave 4 111 301 38 text2 growbox 4 111 301 38 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_374a.gif 28 457 0 1 0 15 15 15 eff.exe w02_374b.gif 83 457 0 1 0 15 15 15 * The Database toolbar displays isave 4 43 301 4 text3 growbox 4 43 301 4 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 43 image memory text2 0 4 111 image memory text1 0 4 157 * qcall pw02q 020306 eff.exe w02_375a.gif 438 253 0 1 0 15 15 15 * To find a record in a data sou isave 10 457 275 389 text1 textbox 10 457 275 389 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_376a.gif 28 381 0 1 0 15 15 15 eff.exe w02_376b.gif 379 381 0 1 0 15 15 15 * The Find in Field dialog box d isave 10 394 275 355 text2 growbox 10 394 275 355 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 10 394 image memory text1 0 10 457 * eff.exe w02_377a.gif 28 374 0 1 0 15 15 15 eff.exe w02_377b.gif 28 333 0 1 0 15 15 15 eff.exe w02_377c.gif 287 333 0 1 0 15 15 15 * Select the field name of the c isave 12 456 305 388 text1 textbox 12 456 305 388 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_378a.gif 287 331 0 1 0 15 15 15 eff.exe w02_378b.gif 287 294 0 1 0 15 15 15 * Then type the search item in t isave 12 393 305 337 text2 growbox 12 393 305 337 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_379a.gif 167 431 0 1 0 15 15 15 eff.exe w02_379b.gif 264 431 0 1 0 15 15 15 eff.exe w02_379c.gif 289 278 0 1 0 15 15 15 * Then click the Close button isave 12 342 305 303 text3 growbox 12 342 305 303 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 12 342 image memory text2 0 12 393 image memory text1 0 12 456 * eff.exe w02_380a.gif 16 381 0 1 0 15 15 15 eff.exe w02_380b.gif 16 20 0 1 0 15 15 15 * You can examine and edit the r isave 19 373 218 322 text1 textbox 19 373 218 322 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 19 373 * Simscrn 2 13 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_381.gif 0 459 0 1 0 15 15 15 * To sort a data source, click t isave 6 175 332 124 text1 textbox 6 175 332 124 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020307 eff.exe w02_382a.gif 116 393 0 1 0 15 15 15 * To sort the last names in desc isave 6 129 332 56 text2 growbox 6 129 332 56 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_383a.gif 38 431 0 1 0 15 15 15 eff.exe w02_383b.gif 578 311 0 1 0 15 15 15 eff.exe w02_383c.gif 38 20 0 1 0 15 15 15 eff.exe w02_383d.gif 578 20 0 1 0 15 15 15 * The names, and all the corresp isave 6 61 332 5 text3 growbox 6 61 332 5 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 6 61 image memory text2 0 6 129 image memory text1 0 6 175 * eff.exe w02_384a.gif 38 393 0 1 0 15 15 15 eff.exe w02_384b.gif 578 311 0 1 0 15 15 15 * To re-sort the last names in a isave 19 171 256 103 text1 textbox 19 171 256 103 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * If you have more complex sorts notebox 20 284 336 ** image memory text1 0 19 171 * eff.exe w02_386a.gif 253 253 0 1 0 15 15 15 * To add or remove fields in a d isave 19 162 296 94 text1 textbox 19 162 296 94 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * You are advised to make a back notebox 20 277 265 ** eff.exe w02_388a.gif 253 380 0 1 0 15 15 15 * The Manage Fields dialog box d isave 19 99 296 60 text2 growbox 19 99 296 60 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 19 99 image memory text1 0 19 162 * eff.exe w02_389a.gif 148 374 0 1 0 15 15 15 eff.exe w02_389b.gif 148 332 0 1 0 15 15 15 * To add a field, type the new n isave 3 173 356 122 text1 textbox 3 173 356 122 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020308 eff.exe w02_390a.gif 167 431 0 1 0 15 15 15 eff.exe w02_390b.gif 18 359 0 1 0 15 15 15 * To remove a field name and its isave 3 127 356 71 text2 growbox 3 127 356 71 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_391a.gif 169 377 0 1 0 15 15 15 * Choose Yes to confirm this act isave 3 76 356 37 text3 growbox 3 76 356 37 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_392a.gif 18 377 0 1 0 15 15 15 eff.exe w02_392b.gif 18 145 0 1 0 15 15 15 * The new field name has been re isave 3 42 356 3 text4 growbox 3 42 356 3 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text4 0 3 42 image memory text3 0 3 76 image memory text2 0 3 127 image memory text1 0 3 173 * eff.exe w02_393a.gif 168 368 0 1 0 15 15 15 * To rename a field name, highli isave 4 173 295 122 text1 textbox 4 173 295 122 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_394a.gif 168 377 0 1 0 15 15 15 * In the Rename Field dialog box isave 4 127 295 71 text2 growbox 4 127 295 71 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_395a.gif 199 377 0 1 0 15 15 15 * When you have finished making isave 4 76 295 3 text3 growbox 4 76 295 3 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 76 image memory text2 0 4 127 image memory text1 0 4 173 * qcall pw02q 020309 eff.exe w02_396a.gif 283 380 0 1 0 15 15 15 * To add a record to a data sour isave 11 128 250 60 text1 textbox 11 128 250 60 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * You can also add a record by c notebox 12 257 289 ** eff.exe w02_398a.gif 264 408 0 1 0 15 15 15 eff.exe w02_398b.gif 6 253 0 1 0 15 15 15 * A new record (row) appears at isave 11 65 250 9 text2 growbox 11 65 250 9 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 11 65 image memory text1 0 11 128 * eff.exe w02_399a.gif 6 430 0 1 0 15 15 15 eff.exe w02_399b.gif 6 198 0 1 0 15 15 15 * To delete a record from the da isave 7 457 251 372 text1 textbox 7 457 251 372 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b310a.gif 18 430 0 1 0 15 15 15 eff.exe w02b310b.gif 18 253 0 1 0 15 15 15 * Then you click the Delete Reco isave 7 377 251 321 text2 growbox 7 377 251 321 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 7 377 image memory text1 0 7 457 * Simscrn 2 14 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02b311.gif 0 459 0 1 0 15 15 15 * Suppose you want to insert a d isave 4 157 310 89 text1 textbox 4 157 310 89 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b312a.gif 25 457 0 1 0 15 15 15 eff.exe w02b312b.gif 83 457 0 1 0 15 15 15 * You first choose View - Toolba isave 4 94 310 38 text2 growbox 4 94 310 38 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b313a.gif 25 457 0 1 0 15 15 15 eff.exe w02b313b.gif 83 457 0 1 0 15 15 15 * The Database floating toolbar isave 4 43 310 4 text3 growbox 4 43 310 4 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 43 image memory text2 0 4 94 image memory text1 0 4 157 * eff.exe w02b314a.gif 394 345 0 1 0 15 15 15 * You position the insertion poi isave 6 125 290 40 text1 textbox 6 125 290 40 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b315a.gif 302 383 0 1 0 15 15 15 * The Database dialog box displa isave 6 45 290 6 text2 growbox 6 45 290 6 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 45 image memory text1 0 6 125 * eff.exe w02b316a.gif 194 353 0 1 0 15 15 15 * You click the Get Data button isave 5 158 295 107 text1 textbox 5 158 295 107 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b317a.gif 17 431 0 1 0 15 15 15 * In the Open Data Source dialog isave 5 112 295 39 text2 growbox 5 112 295 39 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b318a.gif 17 431 0 1 0 15 15 15 * The Database dialog box appear isave 5 44 295 5 text3 growbox 5 44 295 5 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 5 44 image memory text2 0 5 112 image memory text1 0 5 158 * eff.exe w02b319a.gif 194 283 0 1 0 15 15 15 * Click the Query Options button isave 8 109 292 41 text1 textbox 8 109 292 41 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * For example if you want to com notebox 12 206 282 ** image memory text1 0 8 109 * qcall pw02q 020310 eff.exe w02a301a.gif 194 283 0 1 0 15 15 15 * Select Table AutoFormat if you isave 11 345 254 277 text1 textbox 11 345 254 277 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02b302a.gif 194 283 0 1 0 15 15 15 * Click the Insert Data button w isave 11 282 254 209 text2 growbox 11 282 254 209 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 11 282 image memory text1 0 11 345 * * Topic: Generating mail merges Topic No.: 4 **** Screen 2 15 20 ********************************* eff.exe w02_401.gif 83 443 0 1 0 15 15 15 * You can use Address Books and isave 4 457 217 355 text1 textbox 4 457 217 355 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_402a.gif 246 340 0 1 0 15 15 15 eff.exe w02_402b.gif 379 268 0 1 0 15 15 15 eff.exe w02_402c.gif 202 136 0 1 0 15 15 15 * Mail merge enables you to crea isave 4 360 217 236 text2 growbox 4 360 217 236 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_403.gif 83 443 0 1 0 15 15 15 * Mail merge can also be used fo isave 4 241 217 134 text3 growbox 4 241 217 134 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 241 image memory text2 0 4 360 image memory text1 0 4 457 * eff.exe w02_404a.gif 259 443 0 1 0 15 15 15 * Instead of typing or modifying isave 6 454 231 369 text1 textbox 6 454 231 369 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_405a.gif 198 443 0 1 0 15 15 15 eff.exe w02_405b.gif 381 387 0 1 0 15 15 15 * All you need to do is to keep isave 6 374 231 267 text2 growbox 6 374 231 267 showtext 0 0 6 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020401 eff.exe w02_406a.gif 198 443 0 1 0 15 15 15 eff.exe w02_406b.gif 381 387 0 1 0 15 15 15 * You can even make a document p isave 6 272 231 182 text3 growbox 6 272 231 182 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 6 272 image memory text2 0 6 374 image memory text1 0 6 454 * eff.exe w02_407a.gif 204 443 0 1 0 15 15 15 eff.exe w02_407b.gif 381 268 0 1 0 15 15 15 eff.exe w02_407c.gif 148 139 0 1 0 15 15 15 * You need two documents to crea isave 4 458 254 407 text1 textbox 4 458 254 407 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_408a.gif 139 327 0 1 0 15 15 15 * The data source contains a pre isave 4 412 254 339 text2 growbox 4 412 254 339 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_409a.gif 103 327 0 1 0 15 15 15 * The main document acts as a fo isave 4 344 254 288 text3 growbox 4 344 254 288 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 4 344 image memory text2 0 4 412 image memory text1 0 4 458 * eff.exe w02_410a.gif 103 265 0 1 0 15 15 15 * Most forms that receive data a isave 6 456 246 388 text1 textbox 6 456 246 388 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_411a.gif 300 285 0 1 0 15 15 15 * Although most people would use isave 6 393 246 269 text2 growbox 6 393 246 269 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 393 image memory text1 0 6 456 * eff.exe w02_412a.gif 202 365 0 1 0 15 15 15 * The main document is like a no isave 4 457 258 372 text1 textbox 4 457 258 372 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_413a.gif 379 434 0 1 0 15 15 15 * In a typical form letter, for isave 4 377 258 253 text2 growbox 4 377 258 253 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 4 377 image memory text1 0 4 457 * eff.exe w02_414a.gif 236 283 0 1 0 15 15 15 eff.exe w02_414b.gif 314 434 0 1 0 15 15 15 * When you merge the documents, isave 5 456 258 371 text1 textbox 5 456 258 371 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_415a.gif 314 281 0 1 0 15 15 15 eff.exe w02_415b.gif 121 178 0 1 0 15 15 15 * At merge time, you can either isave 5 376 258 303 text2 growbox 5 376 258 303 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 5 376 image memory text1 0 5 456 * eff.exe w02_416a.gif 121 365 0 1 0 15 15 15 eff.exe w02_416b.gif 398 311 0 1 0 15 15 15 * Word Mail Merge Helper guides isave 3 458 221 305 text1 textbox 3 458 221 305 showtext 0 0 8 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_417a.gif 398 311 0 1 0 15 15 15 eff.exe w02_417b.gif 148 183 0 1 0 15 15 15 * ≥ creating or identifying the isave 3 310 221 254 text2 growbox 3 310 221 254 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_418a.gif 116 399 0 1 0 15 15 15 eff.exe w02_418b.gif 315 295 0 1 0 15 15 15 * ≥ merging the data source and isave 3 259 221 203 text3 growbox 3 259 221 203 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 3 259 image memory text2 0 3 310 image memory text1 0 3 458 * Simscrn 2 16 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_419.gif 0 459 0 1 0 15 15 15 * To create a form letter for a isave 181 193 404 108 text1 textbox 181 193 404 108 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_420a.gif 25 457 0 1 0 15 15 15 eff.exe w02_420b.gif 74 457 0 1 0 15 15 15 * Choose Tools - Mail Merge from isave 181 113 404 57 text2 growbox 181 113 404 57 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_421a.gif 74 457 0 1 0 15 15 15 * The Mail Merge Helper dialog b isave 181 62 404 6 text3 growbox 181 62 404 6 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 181 62 image memory text2 0 181 113 image memory text1 0 181 193 * eff.exe w02_422a.gif 159 353 0 1 0 15 15 15 * To create a main document for isave 2 189 281 121 text1 textbox 2 189 281 121 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_423a.gif 159 353 0 1 0 15 15 15 * Choose Form Letters from the C isave 2 126 281 70 text2 growbox 2 126 281 70 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_424a.gif 104 454 0 1 0 15 15 15 * Click the Active Window button isave 2 75 281 2 text3 growbox 2 75 281 2 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 2 75 image memory text2 0 2 126 image memory text1 0 2 189 * eff.exe w02_425a.gif 104 454 0 1 0 15 15 15 eff.exe w02_425b.gif 104 95 0 1 0 15 15 15 * The Mail Merge Helper dialog b isave 5 106 251 55 text1 textbox 5 106 251 55 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_426a.gif 271 333 0 1 0 15 15 15 * And the name and path of the m isave 5 60 251 4 text2 growbox 5 60 251 4 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 5 60 image memory text1 0 5 106 * eff.exe w02_427a.gif 271 318 0 1 0 15 15 15 eff.exe w02_427b.gif 299 249 0 1 0 15 15 15 * Next you need to select a data isave 5 456 226 405 text1 textbox 5 456 226 405 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020402 eff.exe w02_428a.gif 159 268 0 1 0 15 15 15 * For example, if you wish to sp isave 5 410 226 286 text2 growbox 5 410 226 286 showtext 0 0 7 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_429a.gif 159 268 0 1 0 15 15 15 * Select Use Address Book from t isave 5 291 226 235 text3 growbox 5 291 226 235 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * If your addresses are in a doc notebox 231 436 513 ** image memory text3 0 5 291 image memory text2 0 5 410 image memory text1 0 5 456 * eff.exe w02_431a.gif 234 454 0 1 0 15 15 15 eff.exe w02_431b.gif 0 384 0 1 0 15 15 15 * The Use Address Book dialog bo isave 3 458 244 390 text1 textbox 3 458 244 390 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_432a.gif 249 248 0 1 0 15 15 15 * You choose OK isave 3 395 244 356 text2 growbox 3 395 244 356 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 3 395 image memory text1 0 3 458 * eff.exe w02_433a.gif 225 446 0 1 0 15 15 15 eff.exe w02_433b.gif 633 446 0 1 0 15 15 15 eff.exe w02_433c.gif 0 19 0 1 0 15 15 15 eff.exe w02_433d.gif 633 19 0 1 0 15 15 15 * In the Mail Merge from Contact isave 5 457 235 389 text1 textbox 5 457 235 389 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_434a.gif 261 398 0 1 0 15 15 15 eff.exe w02_434b.gif 189 223 0 1 0 15 15 15 * You choose OK isave 5 394 235 355 text2 growbox 5 394 235 355 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 5 394 image memory text1 0 5 457 * eff.exe w02_435a.gif 152 446 0 1 0 15 15 15 eff.exe w02_435b.gif 0 19 0 1 0 15 15 15 * To edit the main document so t isave 12 182 267 97 text1 textbox 12 182 267 97 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_436a.gif 1 457 0 1 0 15 15 15 * Word displays the main documen isave 12 102 267 12 text2 growbox 12 102 267 12 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 12 102 image memory text1 0 12 182 * Simscrn 2 17 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_437.gif 0 459 0 1 0 15 15 15 * You must enter merge field cod isave 11 179 307 111 text1 textbox 11 179 307 111 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_438a.gif 25 348 0 1 0 15 15 15 eff.exe w02_438b.gif 219 20 0 1 0 15 15 15 * To do this, place the insertio isave 11 116 307 60 text2 growbox 11 116 307 60 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_439a.gif 6 398 0 1 0 15 15 15 * Click the Insert Merge Field b isave 11 65 307 9 text3 growbox 11 65 307 9 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 11 65 image memory text2 0 11 116 image memory text1 0 11 179 * eff.exe w02_440a.gif 6 398 0 1 0 15 15 15 * Select a field name from the I isave 329 354 635 303 text1 textbox 329 354 635 303 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_441a.gif 6 427 0 1 0 15 15 15 eff.exe w02_441b.gif 6 381 0 1 0 15 15 15 eff.exe w02_441c.gif 439 381 0 1 0 15 15 15 * Move the insertion point to wh isave 329 308 635 235 text2 growbox 329 308 635 235 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_442a.gif 26 318 0 1 0 15 15 15 eff.exe w02_442b.gif 26 20 0 1 0 15 15 15 * Continue inserting all the mer isave 329 240 635 184 text3 growbox 329 240 635 184 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 329 240 image memory text2 0 329 308 image memory text1 0 329 354 * qcall pw02q 020403 eff.exe w02_443.gif 0 459 0 1 0 15 15 15 * You need not have the field co isave 318 452 633 418 text1 textbox 318 452 633 418 showtext 0 0 1 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_444a.gif 181 457 0 1 0 15 15 15 * Select Tools - Options from th isave 318 423 633 367 text2 growbox 318 423 633 367 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_445a.gif 181 457 0 1 0 15 15 15 * The Options dialog box display isave 318 372 633 333 text3 growbox 318 372 633 333 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text3 0 318 372 image memory text2 0 318 423 image memory text1 0 318 452 * eff.exe w02_446a.gif 231 406 0 1 0 15 15 15 eff.exe w02_446b.gif 231 327 0 1 0 15 15 15 eff.exe w02_446c.gif 454 327 0 1 0 15 15 15 * In the View tab of the Options isave 11 456 258 388 text1 textbox 11 456 258 388 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** MoveCtrl 1 0 460 0 0 eff.exe w02_447a.gif 464 312 0 1 0 15 15 15 eff.exe w02_447b.gif 338 138 0 1 0 15 15 15 * And choose OK isave 11 393 258 354 text2 growbox 11 393 258 354 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_448a.gif 26 456 0 1 0 15 15 15 * The merge field codes are no l isave 11 359 258 303 text3 growbox 11 359 258 303 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** * You can also highlight the fie notebox 5 267 277 ** image memory text3 0 11 359 image memory text2 0 11 393 image memory text1 0 11 456 * qcall pw02q 020404 eff.exe w02_450a.gif 25 457 0 1 0 15 15 15 eff.exe w02_450b.gif 96 457 0 1 0 15 15 15 eff.exe w02_450c.gif 96 20 0 1 0 15 15 15 * To add ordinary Word fields, s isave 6 188 306 103 text1 textbox 6 188 306 103 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_451a.gif 25 457 0 1 0 15 15 15 eff.exe w02_451b.gif 96 457 0 1 0 15 15 15 * The Field dialog box displays isave 6 108 306 69 text2 growbox 6 108 306 69 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 108 image memory text1 0 6 188 * eff.exe w02_452a.gif 311 388 0 1 0 15 15 15 eff.exe w02_452b.gif 313 228 0 1 0 15 15 15 * You select Date from the Field isave 11 434 239 366 text1 textbox 11 434 239 366 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 11 434 * eff.exe w02_453a.gif 263 432 0 1 0 15 15 15 * In the Field Options dialog bo isave 5 244 224 142 text1 textbox 5 244 224 142 showtext 0 0 5 pause 1 1 1 1 1 1 1 1 ** MoveCtrl 1 493 460 0 0 eff.exe w02_454a.gif 282 353 0 1 0 15 15 15 eff.exe w02_454b.gif 314 143 0 1 0 15 15 15 * You click OK isave 5 147 224 108 text2 growbox 5 147 224 108 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_455a.gif 238 432 0 1 0 15 15 15 * And click OK in the Field dial isave 5 113 224 57 text3 growbox 5 113 224 57 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_456a.gif 1 368 0 1 0 15 15 15 eff.exe w02_456b.gif 238 435 0 1 0 15 15 15 eff.exe w02_456c.gif 238 20 0 1 0 15 15 15 * The date now appears in the do isave 5 62 224 6 text4 growbox 5 62 224 6 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text4 0 5 62 image memory text3 0 5 113 image memory text2 0 5 147 image memory text1 0 5 244 * eff.exe w02_457a.gif 1 398 0 1 0 15 15 15 * You can insert certain Word fi isave 6 142 229 57 text1 textbox 6 142 229 57 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_458a.gif 101 398 0 1 0 15 15 15 eff.exe w02_458b.gif 101 20 0 1 0 15 15 15 * You can select the field you w isave 6 62 229 6 text2 growbox 6 62 229 6 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 6 62 image memory text1 0 6 142 * Simscrn 2 18 20 ********************************* MoveCtrl 1 493 460 0 0 eff.exe w02_459.gif 0 459 0 1 0 15 15 15 * You can preview your merged do isave 7 127 284 76 text1 textbox 7 127 284 76 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** qcall pw02q 020405 eff.exe w02_460a.gif 96 395 0 1 0 15 15 15 eff.exe w02_460b.gif 211 395 0 1 0 15 15 15 * You can click the View Merged isave 7 81 284 8 text2 growbox 7 81 284 8 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 7 81 image memory text1 0 7 127 * eff.exe w02_461a.gif 26 395 0 1 0 15 15 15 eff.exe w02_461b.gif 26 230 0 1 0 15 15 15 * You can see the document as it isave 290 328 591 277 text1 textbox 290 328 591 277 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_462a.gif 236 398 0 1 0 15 15 15 * You can browse through the ent isave 290 282 591 209 text2 growbox 290 282 591 209 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 290 282 image memory text1 0 290 328 * eff.exe w02_463a.gif 26 398 0 1 0 15 15 15 eff.exe w02_463b.gif 26 230 0 1 0 15 15 15 * When you are satisfied wit isave 327 305 605 220 text1 textbox 327 305 605 220 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 327 305 * eff.exe w02_464a.gif 416 398 0 1 0 15 15 15 * The Merge to New Document butt isave 343 302 603 234 text1 textbox 343 302 603 234 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 343 302 * eff.exe w02_465a.gif 441 395 0 1 0 15 15 15 * The Merge to Printer button cr isave 228 319 616 268 text1 textbox 228 319 616 268 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_466a.gif 466 395 0 1 0 15 15 15 * The Mail Merge button which di isave 228 273 616 200 text2 growbox 228 273 616 200 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 228 273 image memory text1 0 228 319 * eff.exe w02_467a.gif 0 427 0 1 0 15 15 15 eff.exe w02_467b.gif 0 395 0 1 0 15 15 15 * If you click the Merge to New isave 369 331 589 263 text1 textbox 369 331 589 263 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 369 331 * eff.exe w02_468a.gif 2 371 0 1 0 15 15 15 eff.exe w02_468b.gif 2 20 0 1 0 15 15 15 * If you scroll down, you can se isave 355 457 636 389 text1 textbox 355 457 636 389 showtext 0 0 3 pause 1 1 1 1 1 1 1 1 ** eff.exe w02_469a.gif 206 173 0 1 0 15 15 15 * Each section break starts a ne isave 355 394 636 321 text2 growbox 355 394 636 321 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text2 0 355 394 image memory text1 0 355 457 * eff.exe w02_470.gif 0 459 0 1 0 15 15 15 * If you merge a large number of isave 328 455 634 370 text1 textbox 328 455 634 370 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** * notebox 330 343 628 ** image memory text1 0 328 455 * * Topic: Hands-on: Inserting fields Topic No.: 5 **** Simscrn 2 19 20 MoveCtrl 1 493 426 0 0 ********************************* *eff.exe w02_501.gif 86 443 0 1 0 15 15 15 * Let's insert merge fields into isave 182 359 372 308 text1 textbox 182 359 372 308 showtext 0 0 2 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 182 359 * exercise 02 1 130 100 *exercise 2 0 200 80 task 2 0202 404 320 236 2 70 67 35 75 *task 02 0202 404 320 236 2 70 67 35 75 pause 1 1 1 1 1 1 1 1 ** **** Simscrn 2 20 20 MoveCtrl 1 493 426 0 0 *********************************** task 3 0303 404 320 236 2 70 67 35 75 *task 03 0303 404 320 236 2 70 67 35 75 ** * *eff.exe w02_502.gif 86 443 0 1 0 15 15 15 * Merge fields for first names a isave 191 337 380 252 text1 textbox 191 337 380 252 showtext 0 0 4 pause 1 1 1 1 1 1 1 1 ** image memory text1 0 191 337 *