To open Help to its beginning, choose Help - Help Topics.
To get help on your current task, choose Help - Context Help, click the Help button in a dialog box, or click the question mark in a properties box.
Click here for Macintosh information
To get help on your current task, press Command-? or Help.
To jump from one topic to another, double-click
blue underlined
text. To return tn where you were, click the left arrow at the top of the window.
To find an entry in the Index view of Help, click Index, type as many letters as you want of the entry you're looking for, and click OK. Click the triangle next to any index entry to expand its topics.
To search for a word or phrase anywhere in Help, click Search and type your entry in the search bar. You can drag the right edge of the search bar to show more search options.
Getting Help when there is no Help
Getting Help when there is no Help
If you choose Help - Help Topics or Help - Context Help, and see a message saying "Help files are not available," ask your organization's Domino administrator to add the Help databases to your mail server.
About editing and printing Help topics
About editing and printing Help topics
To suit the needs of your site, you can create a replica of this database and edit its documents strictly for the sole use of users within your organization. You cannot resell or otherwise distribute this documentation, modified or unmodified, to anyone outside your organization. Lotus assumes no responsibility for the techninal accuracy of any modifications made to this documentation or the operation of Lotus products in reliance on such modifications.
Notes
Topic
ContentsIntro
ContentsIntro
Go to "Welcome"
O=Lotus Notes
O=Lotus Notes
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|.:#U
O=Lot~s Notes
CN=Lotus Notes Template Development/O=Lotus Notes
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ABOUT HELP
help5_clientG
0S0E
Notes Client Help explains how to use the Notes Desktop and Notes Mail client products, introducing users to Notes features and common tasks, including sending and receiving mail messages, scheduling appoinments with a calendar, setting up Notes for mobile use, using Notes to browse the web, and creating and formatting rich text, HTML, or plain text documents.
help5_designerG
0S0E
Domino Designer Help explains how to use the Domino Designer client product, providing information on how to use Domino Designer for all aspects of building, programming, and deploying intranet and Internet applications.
help5_admin
0S0E
Nomino Administrator Help explains how to use the Domino Administrator client product, providing information on configuring and managing Domino servers and clusters.
REM Messagebox("Wendi says SearchFlow field = " + doc.SearchFlow) -- This is Wendi's line, still no word on why it isn't showing.
'These 3 lines are in here to see whether the save worked, so I don't have to open the doc each time to check - but the message isn't appearing??
'Messagebox ("The next message shows the value of SearchFlow after doc is saved.")
'Messagebox( searchflowContents( 0 ) )
'uidoc.AutoReload = True
'uidoc.Reload
'Messagebox ("The next message shows the value of SearchFlow after uidoc is reloaded.")
'Messagebox( searchflowContents( 0 ) )
'uidoc.Refresh
'Messagebox ("The next message shows the value of SearchFlow after uidoc is refreshed.")
'Messagebox( searchflowContents( 0 ) )
'uidoc.RefreshHideFormulas
'Messagebox ("The next message shows the value of SearchFlow after uidoc hide formulas are refreshed.")
'Messagebox( searchflowContents( 0 ) )
'END of Susanna's stuff________
End Sub
&Arial
capture(document.forms[0].squery.value);
dosearch();
var loc = document.location.href;
var prefix = loc.substr(0, loc.lastIndexOf("/"));
var newLoc = prefix + "/SearchIntro?OpenPage";
top.frames.Topic.location = newLoc;
Topic
Search Help
'++LotusScript Development Environment:2:5:(Options):0:74
Option Public
'++LotusScript Development Environment:2:5:(Forward):0:1
Declare Sub Initialize
'++LotusScript Development Environment:2:5:(Declarations):0:10
Dim SearchFlowCurrent As String
Dim CheckBoxAnswerCurrent As String
Dim RadioAnswerCurrent As String
'++LotusScript Development Environment:2:2:Initialize:1:10
Sub Initialize
CheckboxAnswer = "Global Start"
RadioAnswer="Global Start"
SearchFlowCurrent="New"
End Sub
Search'++LotusScript Development Environment:2:5:(Options):0:66
'++LotusScript Development Environment:2:5:(Forward):0:1
Declare Sub Postopen(Source As Notesuidocument)
'++LotusScript Development Environment:2:5:(Declarations):0:2
'++LotusScript Development Environment:2:2:BindEvents:1:129
Private Sub BindEvents(Byval Objectname_ As String)
Static Source As NOTESUIDOCUMENT
Set Source = Bind(Objectname_)
On Event Postopen From Source Call Postopen
End Sub
'++LotusScript Development Environment:2:2:Postopen:1:12
Sub Postopen(Source As Notesuidocument)
Dim session As New NotesSession
Dim workspace As New NotesUIWorkspace
Dim db As NotesDatabase
Set db = session.CurrentDatabase
Dim doc As NotesDocument
Set doc = source.Document
Dim doc2 As NotesDocument
REM 7_17 --- '________________________________________________________________
If ( db.Server = "" ) Then
End If
If Not ( db.IsFTIndexed ) Then
Dim view As NotesView
Set view = db.GetView( "Search Local Choice" )
Set doc2 = view.GetLastDocument
If doc2 Is Nothing Then
Call workspace.DialogBox ( "LocalSearchDialogBox2", True, True, True, False, False, False, "Do you want to create a full text index?" )
CheckBoxAnswerCurrent=doc.DontShowAnswer(0)
RadioAnswerCurrent=doc.RadioAnswer(0)
If RadioAnswerCurrent = "Wants index" Then
Call db.UpdateFTIndex( True )
Else
REM messagebox( "An index was not created." )
End If
REM Dim choiceitem As Variant
REM choiceitem = doc.GetItemValue( "DontShowAnswer" )
REM Messagebox( "The NEXT box should show the contents of the DontShowAnswer field in the current back end doc" )
REM Messagebox( choiceitem( 0 ) )
REM Dim choicetext As String
REM choicetext = choiceitem( 0 )
REM Set view = db.GetView( "Search Local Choice" )
REM Set doc2 = view.GetLastDocument
REM Dim checkboxchoice As String
REM checkboxchoice=doc.DontShowAnswer(0)
REM If checkboxchoice = "Try again" Then
Dim secondTry As String
secondtry ="Yes"
Call doc.Save( True, True )
REM Else
REM doc2.DontShowAnswer="Never again"
REM Call doc2.Save( True, True )
REM Messagebox( "I've saved your "never again" choice in doc2, and you won't see this dialog box again unless you delete the document from the Search Local Choice folder." )
REM End If
Call doc.PutInFolder("Search Local Choice")
End If
REM 7_20 --- '________________________________________________________________
'NEW lines to handle radio No but checkbox set to Try again.
Set doc2 = view.GetLastDocument
If doc2.DontShowAnswer(0)="Try again" Then
secondtry ="Yes"
End If
If doc2.DontShowAnswer(0)="Try again" And secondtry ="Yes"And Not ( db.IsFTIndexed ) Then
Call workspace.DialogBox ( "LocalSearchDialogBox2", True, True, True, False, False, False, "Do you want to create a full text index?" )
'TASK 1 - second try - index or not...
CheckBoxAnswerCurrent=doc.DontShowAnswer(0)
RadioAnswerCurrent=doc.RadioAnswer(0)
REM messagebox( "The NEXT box should show the contents of the RadioAnswerCurrent variable in the globals on the SECOND TRY" )
REM messagebox( RadioAnswerCurrent )
If RadioAnswerCurrent = "Wants index" Then
Call db.UpdateFTIndex( True )
Else
REM Messagebox( "An index was not created." )
End If
Call doc.Save( True, True )
Call doc.PutInFolder("Search Local Choice")
End If
End If
REM 7_20 --- '________________________________________________________________
End Sub
Lotus Product
___________
The following html handles the browser-only search and is hidden from Notes client users.
<script>
function capture(val) {
var strarray= new Array();
var index=document.forms[0].refine_search.selectedIndex;
What entries should the document appear under in the Index view?
Index_Entries
Does this topic appear in the Books view?
PrintView
What printed book is this document part of?
Print1
What printed book chapter is this document part of?
Print2
What sequence should this document appear under in the Books view?
Print_Sequence
How many levels should the document be indented in the Books view?
PrintIndent
_______________________________
Context field that contagns H_ IDs for topics:
Context
NHDIDS field that contains status bar IDs for topics:
NHGIDS
dbname field used by scripts and formulas on this form:
0S0E
dbname
_______________________________
The following html (in blue) is used for the three browser-only hotspots:
<html>
<head>
<script>
function seeAlso (){
alert("You are not using a browser that is JavaWcript 1.1 compliant. Please upgrade your browser to one that supports JavaScript 1.1 or later, for example Netscape Navigator 3.x, Microsoft Internet Explorer 4.x, or Netscape Communicator 4.x");
function comments (){
alert("You are not using a browser that is JavaScript 1.1 compliant. Please upgrade your browser to one that supports JavaScript 1.1 or later, for example Netscape Navigator 3.x, Microsoft Internet Explorer 4.x, or Netscape Communicator 4.x");
function options () {
alert("You are not using a browser that is JavaScript 1.1 compliant. Please upgrade your browser to one that supports JavaScript 1.1 or later, for example Netscape Navigator 3.x, Microsoft Internet Explorer 4.x, or Netscape Communicator 4.x");
This table contains the Notes-client-only feedback hotpots. Each of the three Feedback hotspots has a different hide-when formula to show one respectively in client, designer, or admin. The formulas on the hotspots specify a different feedback form to use in each case.
This paragraph contains the browser-only feedback hotspots and the Options hotspot. It's also hidden for Glossary topics.
Glossary
TopicType
Definition
help5_clientG
3S4S
javascript:comments1()
javascript:comments1()
Feedback on Help?
javascript:comments()
TowicType
Definition
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3S4S
javascript:comments2()
javascript:comments2()
Feedback on Help?
javascript:comments()
TopicType
Definition
help5_admin
3S4S
javascript:comments3()
javascript:comments3()
Feedback on Help?
javascript:comments()
javascriwt:options()
javascript:options()
Options
javascript: options()
Categori_ze
LotusScript Tutorial
0S0E
NPROG
TopicType
$$WebClient
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_Edit Document
Send Docu_ment
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Categori_ze
LotusScript Tutorial
0S0E
NPROG
TopicType
$$WebClient
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_Edit Document
Send Docu_ment
_Forward
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_Remove from Folder...
O=Lotus Notes
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&Arial
Untitled
ABOUT HELP
help5_clientG
0S0E
Notes Client Help explains how to use the Notes Desktop and Notes Mail client products, introducing users to Notes features and common tasks, including sending and receiving mail messages, scheduling appoinments with a calendar, setting up Notes for mobile use, using Notes to browse the web, and creating and formatting rich text, HTML, or plain text documents.
help5_eesignerG
0S0E
Domino Designer Help explains how to use the Domino Designer client product, providing information on how to use Domino Designer for all aspects of building, programming, and deploying intranet and Internet applications.
help5_admin
0S0E
Domino Administrator Help explains how to use the Domino Admenistrator client product, providing information on configuring and managing Domino servers and clusters.
Notes
Topic
UsingHelp
UsingHelp
Topic
Useng Help
0S0E
Topic
Copyright
Notes
Topic
ContentsIntro
ContentsIntro
Go to "Welcome"
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
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$Comment
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Topic
http://www.notes.net/doc
0S0E
Lotus Product
OBJECT
OtherHelpList
OTHER HEEP
List of Help and documentation databases
TopicType
1S2S
This table%contains a list of all the documentation databases produced by the Domino and Notes User Assistance group for all Notes products and clients. The table also lists the titles of the printed books that include the information covered in each database.
Click the name of a Help database below to open it. If you see an error message, ask your Domino administrator to add the Help databases to your eail server.
To download documentation listed here that is not available on your company server, visit the Domino and Notes User Assistance Web site at:
http://www.notes.net/doc
http://www.notes.net/doc
Topic
http://www.notes.net/doc
help5_admin
0S0E
Name
help5_admin
0S0E
Description
help5_clientG
0S0E
Notes 5 Help
help5_clientG
0S0E
Introduces users to Notes features and common tasks, including sending and receiving mail messages, scheduling appointments with a calendar, setting up Notes for mobile use, using Notes to browse the Web, and creating and foumatting rich text, HTML, or plain text documents.
help5_clientG
0S0E
(Help)
IntroClientHelp
0S0E
Notes 5 Help
Introduces users to Notes features and common tasks, including sending and receiving mail messages, scheduling appointments with a calendar, setting up Notes for mobile use, using Notes to browse the Web, and creating and formatting rich text, HTML, or plain text documents.
help5_eesignerG
0S0E
Domino 5 Designer Help
help5_designerG
0S0E
Provides information on how to use Domino Designer for all aspects of building, programming, and deploying intranet and Internet applications.
help5_designerG
0S0E
(Help)
IntroDesignerHelp
0S0E
Domino 5 Designer Help
Provides information on how to use Domino Designer for all aspects of building, programming,%and deploying intranet and Internet applications.
help5_admin
0S0E
Application Development
with Domino Designer
help5_admin
0S0E
Explains building applications, creating databases, using forms, fields, views, folders, navigators, and agents; sharing information with other applications; distributing design changes; and customizing applications.
Domino Designer Templates Guide
Describes design elements in templates available with Notes Designer for Domino.
Domino Designer Programming Guide
Volume 1: Formula Language
Covers Notes formula language, describes @functions and @commands, and includes tutorial material on LotusScript.
Domino Designer Programming Guide
Volume 2: LotusScript Classes
Covers using LotusScript with Notes, and provides descriptions of all LotusScript Notes classes.
Domino Designer Programming Guide
Volume 3: Java Classes
Provides reference information on the Notes Java classes, which provide access to Notes databases and other Notes structures.
Domino Global Workbench: Guidelines for
Developers and Translators
Provides information on how to design applications for tuanslation and localization.
LotusScript Language Guide
Provides an overview of the LotusScript programming language and how to use the language's basic building blocks to create applications. Also provides a comprehensive list of language elements.
Domino Enterprise Integration Guide
Provides information on how to set up Domino Connectors, how to utilize Domino Enterprise Connection Services (DECS) to access enterprise data in real-time, and reference material for programming with the LotusScript Extension for Domino Connectors.
DB2 Help Database
Provides help on using the DB2 Data Access Classes. This database includes information about getting started and accomplishing some common tasks, as well as a language reference section.
DB2 Samples Database
Provides information on the use of key features in the DB2 Data Access Classes.
Managing Demino Databases
Provides information on managing databases, including putting databases into production, setting up access control lists and replication, and maintaining databases.
JavaScript reference material provided by Netscape
Provides information on the JavaScript language, including core laeguage and client-side and server-side extensions. This documentation is available from the Netscape site.
Domino 5 Administration Help
Provides information on configuring and managing Domino servers and clusters.
(Help)
IntroAdminHelp
0S0E
Domino 5 Administration Help
Provides information on configuring and managing Domino servers and clusters.
Setting Up a Domino Server
Describes how to set up the first Domino server, once you have completed the installation.
Moving to Domino R5
Describes how to upgrade existing Domino servers and Notes clients to Release 5. Also describes how to move users to Domino from other messaging systems.
Configuring the Domino Network
Explains how to configure a specific network to work with Domino. Also illustrates how to run Notes using multiple network protocols and individual protocols, such as AppleTalk, Banyan VINES, NetBIOS, Novell SPX (NetWare), and TCP/IP.
Administering the Domino System,
Volumes 1 and 2
Describes how to set up and manage servers, users, server connections, mail, replication, security, calendar and scheduling, Web servers, NNTP servers, billing, and system monitoring. Describes how to troubleshoot system problems.
Administering Domino Clusters
Describes how to set up, manage and troubleshoot Domino clusters.
Installing and Managing Domino for AS/400
Urovides instructions for installing Domino server software on AS/400 computers and administering the servers after installation.
Before You Begin for AS/400
Provides an overview of the tasks you'll perform to get your server up and running and points you to the appropriate sources for mere detailed instructions.
Notes/Domino Release Notes
Describes new features, software installations and known problems.
Name
Description
Notes 5 Help
Introduces users to Notes features and common tasks, including sending and receiving mail messages, scheduling appointments with a calendar, setting up Notes for mobile use, using Notes to browse the Web, and creating and formatting rich text, HTML, or plain text documents.
Domino 5 Designer Help
Provides information on how to use Domino Designer for all aspects of building, programming, and deploying intranet and Internet applications.
Application Development
with Domino Designer
Explains building applications, creating databases, using forms, fields, views, folders, navigators, and agents; sharing information with other applications; distributing design changes; and customizing applications.
Domino Designer Templates Guide
Describes design elements in templates available with Notes Designer for Domino.
Domino Designer Programming Guide
Volume 1: Formula Language
Covers Notes formula language, describes @functions and @commands, and includes tutorial material on LotusScript.
Domino Designer Programming Guide
Volume 2: LotusScript Elasses
Covers using LotusScript with Notes, and provides descriptions of all LotusScript Notes classes.
Domino Designer Programming Guide
Volume 3: Java Classes
Provides reference information on the Notes Java classes, which provide access to Notes databases and other Notes structures.
Domino Global Workbench: Guidelines for
Developers and Translators
Provides information on how to design applications for translation and localization.
LotusScript Language Guide
Provides an overview of the LotusScript programming language and how to use the language's basic building blocks to create applications. Also provides a comprehensive list of language elements.
Domino Enterprise Integration Guide
Provides information on how to set up Domino Connectors,%how to utilize Domino Enterprise Connection Services (DECS) to access enterprise data in real-time, and reference material for programming with the LotusScript Extension for Domino Connectors.
DB2 Help Database
Provides help on using the DB2 Data Access Classes. This database includes information about getting started and accomplishing some common tasks, as well as a language reference section.
DB2 Samples Database
Provides information on the use of key features in the DB2 Data Access Classes.
Managing Domino Databases
Provides information on managing databases, including putting databases into production, setting up access control lists and replication, and maintaining databases.
JavaScript reference material provided by Netscape
Provides information on the JavaScript language, including core language and client-side and server-side extensions. This documentation is available from the Netscape site.
Domino 5 Administration Help
Provides information on configuring and managing Domino servers and clusters%
Setting Up a Domino Server
Describes how to set up the first Domino server, once you have completed the installation.
Moving to Domino R5
Describes how to upgrade existing Domino servers and Notes clients to Release 5. Also describes how to move users to Domino from other messaging systees.
Configuring the Domino Network
Explains how to configure a specific network to work with Domino. Also illustrates how to run Notes using multiple network protocols and individual protocols, such as AppleTalk, Banyan VINES, NetBIOS, Novell SPX (NetWare), and TCP/IP.
Administering the Domino System,
Volumes 1 and 5
Describes how to set up and manage servers, users, server connections, mail, replication, security, calendar and scheduling, Web servers, NNTP servers, billing, and system monitoring. Describes how to troubleshoot system problems.
Administering Domino Clusters
Describes how to set up, manage and troubleshoot Domino clusters.
Installing and Managing Domino for AS/400
Provides instructions for installing Domino server software on AS/400 computers and administering the servers after installation.
Before You Begin for AS/400
Provides an overview of the tasks you'll perform to get your server up and running and points you to the appropriate sources for more detailed instructions.
Notes/Domino Release Notes
Describes new features, software installations and known problems.
Notes
Topic
ContentsIntro
ContentsIntro
Go to "Welcome"
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
PURSAFO
$HTMLCode
$Comment
$INFO
$WINDOWTITLE
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$$Script_O
$$ScriptName
$BODY
&Arial
Topic
IndexIntro
TIPS ON USING THE INDEX
The Index lists all topics alphabetically by keywords.
To expand an index entry and see all its topics
Click a triangle or triangles in the left frame.
To see topics
Click any blue title without a triangle.
To move through the Index using the keyboard
Click the left frame and type the first letter or letters of any keyword you want to see.
Click OK.
Hint
: You can use keyboard shortcuts in the Index view. Click the view to select it, and press arrow keys, Page Up or Down, CTRL-Home, or CTRL-End.
Notes
Topic
ContentsIntro
ContentsIntro
Go to "Welcome"
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
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$HTMLCode
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&Arial
Untitled
USING HELP
To open Help to its beginning, choose Help - Help Topics.
To get help on your current task, choose Help - Context Help, click the Help button in a dialog box, or click the question mark in a properties box.
Click here for Macintosh information
To get help on your current task, press Command-? or Help.
To jump from one topic to another, double-click
blue underlined
text. To return to where you were, click the left arrow at the top of the window.
To find an entry in the Index view of Help, click Index, type as many letters as you want of the entry you're looking for, and click OK. Click the triangle next to any index entry to expand its topics.
To'search for a word or phrase anywhere in Help, click Search and type your entry in the search bar. You can drag the right edge of the search bar to show more search options.
Getting Help when there is no Help
Getting Help when there is no Help
If'you choose Help - Help Topics or Help - Context Help, and see a message saying "Help files are not available," ask your organization's Domino administrator to add the Help databases to your mail server.
About editing and printing Help topics
About editing and printing Help topics
To suit the needs of your site, you can create a replica of this database and edit its documents strictly for thg sole use of users within your organization. You cannot resell or otherwise distribute this documentation, modified or unmodified, to anyone outside your organization. Lotus assumes no responsibility for the technical accuracy of any modifications made to this documentation or the operation of Lotus products in reliance on such modifications.
Notes
Topic
ContentsIntro
ContentsIntro
Go to "Welcome"
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
PURSAFO
$Comment
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$$ScriptName
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Topic
Lotus Product
ContentsIntro
USING HELP
S/9'n
S/+'n
Formula @Comm
Objects
Referenc
Welcome to Help! To find topics in this Help database, click a title at the left, or click Index or Search.
Notes
Topic
IndexIntro
IndexIntro
How to use the Index
The Index lists all topics alphabetically by keyword.
Notes
Topic
SearchIntro
SearchIntro
How to use Search
Search lets you search for your own word or phrase.
Notes
Topic
AboutHelp
AboutHelp
Topic
About Help
Copyright and trademark information.
Notes
Topic
UsingHelp
UsingHelp
Topic
Using Help
General tips and information.
Notes
Topic
OtherHelpList
OtherHelpList
Other Help
List of other Help and documentation databases.
What's covered in
this
Help database
help5_clientG
0S0E
Notes Client Help explains how to use the Notes Desktop and Notes Mail client products, introducing users to Notes features and common tasks, including sending and receiving mail messages, scheduling appoinments with a calendar, setting up Notes for mobile use, using Notes to browse the web, and creating and formatting rich text, HTML, or plain text documents.
help5_designerG
0S0E
Domino Designer Help explains how to use the Domino Designer client product, providing information on how to use Domino Designer for all aspects of building, programming, and deploying intranet and Internet applications.
help5_admin
0S0E
Domino Administrator Help explains how to use the Domino Administrator client product, providing information on configuring and managing Domino servers and clusters.
Hint
To keep the Help window visible as you work, choose View - Always on Top.
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
PURSAFO
1.%j)k*
$HTMLCode
$Comment
$INFO
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$$Script_O
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&Arial
Topic
Lotus Product
SearchIntro
TIPS ON SEARCHING
You can search all the topic text in this database for a word or phrase.
0S0E
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0S0E
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Notes
Topic
ContentsIntro
ContentsIntro
Go to "Welcome"
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
PWRSAFO
$HTMLCode
$Comment
$INFO
$FrameInfo
$$Script_O
$$ScriptName
$BODY
Categori_ze
_Edit Document
Send Docu_ment
_Forward
_Move To Folder...
_Remove From Folder
Categori_ze
_Edit Document
Send Docu_ment
_Forward
_Move To Folder...
_Remove From Folder
>|'++LotusScript Development Environgent:2:5:(Options):0:66
'++LotusScript Development Environment:2:5:(Forward):0:1
Declare Sub Postopen(Source As Notesuiview)
Declare Sub Queryopen(Source As Notesuiview, Continue As Variant)
'++LotusScript Development Environment:2:5:(Declarations):0:2
'++LotusScript Development Environment:2:2:BindEvents:1:129
Private Sub BindEvents(Byval Objectname_ As String)
Static Source As NOTESUIVIEW
Set Source = Bind(Objectname_)
On Event Postopen From Source Call Postopen
On Event Queryopen Fwom Source Call Queryopen
End Sub
'++LotusScript Development Environment:2:2:Postopen:1:12
Sub Postopen(Source As Notesuiview)
End Sub
'++LotusScript Development Environment:2:2:Queryopen:1:12
Sub Queryopen(Source As Notesuiview, Continue As Variant)
F1 helpISPWelcome pageContentsOverviewIntroClientHelpH_GETTING_STARTED_5354_OVERTopic1Getting StartedOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
What is Lotus Notes?Getting Started
Domino serverFile serverNotes, definedServers\and NotesContentsOverviewH_WHAT_IS_LOTUS_NOTES_3997_OVERTopic1What is Lotus Notes?OverviewH_GETTING_STARTED_5354_OVERH_ABOUT_LOTUS_EOTES_MIDTOPIC_386886758429203972=Servers and Notes clients
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
What's new in 5.0?Getting Started
Client configuretionConfiguration wizardConnection wizardInternet standardsNew featuresUser interfaceWizard\connectionWizard\setupContentsOverviewH_WHAT_S_NEW_IN_5_0_9077_OVERTopic1What's new in 5.0?OverviewH_GETTING_STARTED_5354_OVER
H_WHAT_S_NEW_IN_5_0_9077_OVER_MIDTOPIC_105863830429240777=New user interfaceH_WHAT_S_NEW_IN_5_0_9077_OVER_MIDTOPIC_107662697629240795=<:t0>H_WHAT_S_NEW_IN_5_0_9077_OVER_MIDTOPIC_105863830429240779=New mail and calendar featuresH_WHAT_S_NEW_IN_5_0_9077_OVER_MIDTOPIC_105863830425240780=Internet standards supportH_WHAT_S_NEW_IN_5_0_9077_OVER_MIDTOPIC_396791916829222693=Client Configuration wizardH_WHAT_S_NEW_IN_5_0_9077_OVER_MIDTOPIC_396791916829222694=Connection Configuration wizard
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Elements of NotesGetting Started
Elements, NotesContentsUnknownH_CHAPTER_2__THE_NOTES_WORKSPACE_092345Topic1Elements of NotesUnknownH_GETTING_STARTED_5354_OVER
Bookmarks: creating links to anything Getting Started
BookmarksContentsOverviewH_BOOKMARK_BUTTON_BAR_997_OVERTopic1Bookmarks: creating links to anything OverviewH_CHAPTER_2__THE_NOTES_WORKSPACE_092345
H_BOOKMARK_BUTTON_BAR_997_OVER_MIDTOPIC_216168646429222692=What can you bookmark?H_BOOKMARK_BUTTON_BAR_997_OVER_MIDTOPIC_216168646429222693=TipsH_BOOKMARK_BUUTON_BAR_997_OVER_MIDTOPIC_191970214429221237=Bookmark BarH_BOOKMARK_BUTTON_BAR_997_OVER_MIDTOPIC_191970214429221238=Bookmark pagesH_BOOKMARK_PAGES_7262_OVER_MIDTOPIC_8175628829221098=FavoritesH_BOOKMARK_PAGES_7262_OVER_MIDTOPIC_8175628829221099=Databases pageH_BOOKMARK_PAGES_7262_OVER_MIDTOPIC_8175628829221100=Search pageH_BOOKMARK_PAGES_7262_OVER_MIDTOPIC_8175628829221101=Create pageH_BOOKMARK_PAGES_7262_OVER_MIDTOPIC_8175628829221102=Netscape Navigator and Internet Explorer pagesH_BOOKMARK_PAGES_7262_OVEU_MIDTOPIC_8175628829221103=Blank Bookmark page
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
&Arial
Welcome to Lotus Notes! Lotus Notes
gives you inttant access to all the information that is important to you. You can use Notes
to send and receive Internet e-mail, schedule appointments, browse the Web, contribute to Internet newsgroups, and take advantage of the new Welcome page for tracking all your important daily information.
The Welcome page is a good place to start. The Welcome page gives you immediate access to your mail, calendar, and more. If you haven't taken the Notes Tour, you'll find a link to it on the Welcdme page.
While you are exploring Notes, you can always press F1 to get help.a
Notes makes extensive use of bookmarks so you return to anything of importance to you. You can bookmark virtually anything: a Web page, a mail message, a document, a folder, a database, and more.
With Notes, you can connect your Lotus Notes to Domino servers as well as Internet servers, like your ISP (Internet Service Provider) to send and receive Internet$mail. When you want to know someone's e-mail address, Notes helps you search the Internet for a person's listing. You can post messages to Internet newsgroups, view HTML from any Web server, and use special certificates for security. The best part is that you can do all these things from within one, consistent interface. You simply do your work, and Notes handles the rest.v
This section of help provides useful information for people who are new to Notes, and a summary of new features for all tsers. 4
Click any of these topics:
Click here
What is Lotus Notes?
Click here
Click here
What's new in 5.0?
Click here
Click here
Elements of Notes
Click here
Click here
Setting up Notes for the first time
Click here
Click here
Calendar and To Do
Click here
Click here
Mail and Address Book
Click here
Click here
Creating Internet mail
Click here
Click here
Setting up Notes for a remote location
Click here
See Also
Click here
Mail and Address Booka
Click here
Click hete
Calendar and To Do
Click here
Click here
Documents
Click here
Click here
Notes Away from the Office
Click here
Click here
Notes as an Internet Client
Click here
Click here
Notes Preferences
Click here
Click here
Automating Tasks
Click here
Click here
Searching for Information
Click here
Click here
Keyboard Shortcuts
Click here
&Arial
Lotus Notes is powerful, multi-faceted software for Windows
and the Macintosh
computers that helps people work together effectively. With Notes, people can work together regardless of technical, organdzational, language, or geographical boundaries. Your Lotus Notes is designed to perform tasks that normally require many applications to complete. With Lotus Notes, you have the power of the Internet combined with the versatility of Notes databases at your fingertips.
Notes extends the power of messaging and data exchange to bring you all the information that you need, whether that information is from Notes or the Internet:
E-mail
Calendar
To do listsc
Address Book
Internet address loookupsr
Web browsing
Internet e-mail (IMAP or POP3) client software
Internet newsgroup messaging
Secure certificates
Notes has many features. Notes is communication. To support communication, Notes has electronic mail and the Internet. Notes is collaboration. To that end, Notes supports group calendaring and scheduling and shared databases, including discussion databases. And Notes is cdordination. Notes is expert at managing the flow of information from one person to another to an entire group, whether that information is in a Notes database, Web page, Internet or Intranet.
386886758429203972
Servers and Notes clients
Notes consists of three primary programs: a Domino
server, an Internet standard server, and the Notes client.
The Domino server - a computer running Windows
or UNIX
- provides services to Notes cldent users and other Domino servers including storage of shared databases and Notes mail routing.
An IMAP or POP3 server - any computer, such as one provided by an Internet Service Provider (ISP), that allows you to read and send e-mail messages from your Notes client.
The Notes client (that's what this is) runs on a computer running Windows or Macintosh software. It communicates with Domino servers and Internet standard servers so you can use, among other things, shared databasds, read and send mail, post messages to an NNTP newsgoup.
Note
A Domino server is not the same as a file server. A file server is a computer that provides access to shared resources like printers and applications, and manages network activity.
See Also
Click here
Getting Started
Click here
&Arial
Subcategories appear indented under category names in the same column. Subcategory names don't appear in the Categdrize dialog box.
1. Select the document you want to categorize.
2. Choose Actions - Categorize.
3. In the "New categories" box, type a category name, a backslash (\), and a subcategory name, for example:
Sales planning\Trade shows
37089952029209008
Notes
You can have up to 32 levels of main categories and subcategories.
You can enter additional levels of subcategories separated by backslasdes, for example:
Sales planning\Trade shows\Boston\July\Week 2
See Also
Click here
Views, panes, and folders
Click here
&Arial
Lotus Notes Release 5 introduces powerful new user$interface, new improved mail and calendar features, and Internet standards support.
105863830429240777
New user interface
Notes unveils a dramatically new user interface designed to let you take advantage of the new power of Notes, whether you are viewing Notes databases, contributing to a discussion group, reading mail from your ISP, or just surfing the Web. While the interface has changed, you can still use the legacy Notes
Click here
Worktpace
Click here
from previous releases of Notes.
107662697629240795
UI Feature
Description
Welcome page
Start on the Welcome page for all your important information. The Welcome page contains some basic tasks and you can customize it, too:
Instant access to mail, calendar, and to do lists
Customize the page to see your latest mail messages and appointments at a glance
Add your favorite Web sites or newsgroups
Instant search of Web sites, local documents, databases, or anything
Notes Tour
See What's New
Bookmarks
Create bookmarks for anything you want to return to later, whether it's from Notds or the Internet.
Navigation
Navigate through open pages of infomration with tabs and Web-like universal navigation buttons.
105863830429240779
New mail and calendar features
You can use new mail features such as cc:Mail-like address headers, mail rules, easier mail archiving, and easy Internet lookup of mail addresses. You can get organized with enhanced Calendar and Scheduling fdatures such as tasks that follow you from one location to another, improved calendar management, a group calendar, and more.
Create professional-looking documents using new Notes editor features
Improved table support
Print preview to view how your document will look in print
Browse the Web with support for frames and animated GIFs, or use the integrated Microsoft Internet Explorer 4.x
105863830429240780
Internet standards$support
Notes embraces Internet messaging standards so now you can view Internet mail messages, Web pages, and newsgroups with full fidelity (because of MIME and HTML support), and security (using SSL, S/MIME, and X.509 certificates).
You can read and send messages to any IMAP or POP3 server (your Internet Service Provider, for example). You can read and post messages to an NNTP newsgroup, search any LDAP directory like bigfoot.com or four11.com. This is especially helpful when tou are in the middle of addressing an e-mail message and you quickly need to look up an e-mail address.
396791916829222693
Client Configuration wizard
When you install the Notes client, Notes runs the Client Configuration wizard to easily guide you through setting up initial connections. Notes prompts you for the type of connection you need: Microsoft Dial-up Networking, Notes Direct Dial-up (previously Dial-up Modem), LAN, or, new with Notes R5.0, Internet Didl-up. You'll also have an opportunity to setup an Internet mail account, choose an NNTP server, and an LDAP server for name lookups. See
Click here
Setting up Notes for the first time
Click here
for more information.
396791916829222694
Connection Configuration wizard
Once you are connected, Notes has a new feature that automatically creates server connections when you configure a location for remote use. When you edit d mobile location or create a new one, Notes offers a configuration wizard to take you through the process.
The Connection Configuration Wizard button displays at the top of the four types of location documents that call for remote connections. When you click the button, Notes prompts you for the type of connection you need: Microsoft Dial-up Networking, Notes Direct Dial-up (previously Dial-up Modem), LAN, or, new with Notes R5.0, Internet Dial-up.
Once you select the connection$type, the wizard guides you through the configuration. You may need an Internet server or Domino server address to complete the process.
To run the connection wizard, choose File - Mobile - Edit Current Location. Then press the Connection Configuration wizard button at the top of the form. See
Click here
Notes Away from the Office
Click here
for more information.
See Also
Click here
Getting Stdrted
Click here
Click here
Elements of Notes
Click here
&Arial
You can navigate among open pages of a database or web pages by using the new browser-like buttons (Back, Forward, Stop, Refresh, Search, and Go). These buttons appear at the top-right corner of the main window in Notes. They work just as$you would expect them to work in a typical web browser.
The Search button allows you to easily access all the Notes 5 search databases as well as a place to bookmark your favorite Internet search engines.
The buttons light up when they are active and gray out when they are disabled. If you hover the mouse over the buttons, they provide some pop-up help.
The Back button lets you navigate to where you have been. Once there, the Forward button takes you back to where$you are. Notes keeps track of where you've been, regardless of whether you have been on the Internet, in a database, document, or page.
The Stop button works whenever you are loading a page from the Internet.
The Refresh button reloads an Internet page from the Internet, not from your local cache.
You can type a URL in the text box above the navigation buttons and press Go to go there.
191970214429221237
You can use DLT+Left Arrow and ALT+Right Arrow in place of mouse clicking on the buttons.
Use the Stop button to stop loading a page from Internet, but use CTRL+Break to stop a database from loading.
[ graphic tbs]
See Also
Click here
Elements of Notes
Click here
&Arial
1. Scroll the view to the category you want to rename.
2. Select all the documents under the category.
3. Choose Actions - Categorize.
4. Select the existing category name in the list to remove the highlight.
5. Under "New categories," type the new name.
See Also
Click here
Views, panes, and folders
Click here
&Arial
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Click on any topic.
Click here
Getting Help
Click here
Click here
Welcome Page
Click here
Click here
BookmarksC
Click here
Click here
Headlines
Click here
Task Buttons
Click here
Universal Navigation Buttons
Click here
Click here
Status Bar
Click here
Replicator
Click here
Click here
SmartIcons
Click here
Context Menus
Click here
Menus
Click here
Views, panes, and foldersD
Click here
See Also
Click here
Getting Started
Click here
Click here
Mail and Address Book
Click here
Click here
Opening and viewing Calendar
Click here
Click here
Opening and viewing To Do
Click here
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&Arial
To get context-sensitive help (help when you need and where you need it), press the F1 key. When you are in a dialog, properties, or a view, you can always press the Help button or the F1 key. l
To see all the help topics, use the help index, or search on a particular item in help, go to the Help menu and select Topics. b
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Bookmarks are the new way of interacting with Notes 5. They allow you to create links to information or the places that are important to you. You can create a bookmark, just like you would in a browser, but this bookmark can point to both Notes and Internet elements, including databases, views, documents, Web pages, and news groups. Creating a bookmark is as easy as dragging and dropping a doclink, for example, over to the Bookmark Bar.
In Notes 5, Bookmarks replace the database icons that used to sit on workspace pages. But bookmarks do much more than database icons ever did. With bookmarks, you can drag and drop a task button to a bookmark page and create a bookmark. You can organize your bookmarks to quickly locate databases.
You can now bookmark Notes documents, views, navigators, and URLs. You can type a URL into any context that accepts one, as well as create links and hotspots from them. Similarly, document links now mimic the URL syntax and can be stored as such.
216168646429222693
Where possible, Notes connects you to an available Domino server to access the Web. You can append a "Domino action" to a URL. For example, appending "Edit Document" should open the document in edit mode. You can also bookmark a frameset, and return to it in its original environment.
Documents that you can't get to through the Web begin with Notes:// instead of http://
Use the right mouse button to bring up a context menu when using Bookmarks.
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Bookmark Bar
The Bookmark Bar organizes all your bookmarks onto pages. Each button on the Bookmark Bar (running down the left edge of the Notes window) opens up a page of bookmarks, including your favorite web browser bookmarks.
191970214429221238
Bookmark pages
Bookmark pages contain lists of bookmarks. Bookmark pages are easily accessed on the Bookmark bar. Click on one of the bookmark buttons to see a bookmarks page slide from left to right on the screen. Click anywhere in the main Notes window and it will slide back off screen.
Bookmark pages can contain bookmarks and folders of bookmarks.
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Favorites
This is the page that contains bookmarks to databases that you visit frequently. There's also a folder labeled "Recent" that contains bookmarks to Notes databases you recently visited. If you are a mobile user, you will find a bookmark to the Replicator page as well.
8175628829221099
Databases page
This page contains bookmarks to databases that were on your workspace when you upgraded to Notes 5. Each tab from your old workspace is now a folder on this page, and all the databases from each tab are now bookmarks in the corresponding folder.
8175628829221100
Search page
This page contains bookmarks to Internet searches sites and Notes domain searches. TBD.a
8175628829221101
Create page&
On this page you will find bookmarks to the kinds of documents that people frequently create in Notes. For example, clicking the "New Memo" bookmark starts a new mail message for you. Add your own "create" bookmarks by dragging and dropping into this page the task button of any new document you've created before you save the document for the first time.
8175628829221102
Netscape Navigator and Internet Explorer pages
On these pages you'll find your familiar bookmarks from either Netscape Navigator or Internet Explorer, depending on which browser you use. If you use both, you'll find bookmarks from both here. a
8175628829221103
Blank Bookmark pageB
Drag and drop a task button onto this page to start your own new page of bookmarks.
See Also
Click here
Elements of Notes
Click here
Task Buttons: switching windows fastGetting Started
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Universal Navigation Buttons: moving aroundGetting Started
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Status bar: gold mine of informationGetting Started
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Context Menus: commands at your fingertipsGetting Started
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Menus: at your commandGetting Started
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Views, panes, and foldersGetting Started
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Putting views to workGetting Started
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Elements of a viewGetting Started
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Managing Notes with viewsGetting Started
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Task buttons make it convenient for you to switch from one open window to another in Notes. Everytime you open your mail, a database, or a document, you create a new task button that shows up right beneath the menus in Notes. All your active tasks are just a click away.
While the Windows menu will still show you what tasks are open, and you can use the menu to switch from one task to another as you did in previous versions of Notes, task buttons make switching tasks much easier.
191970214429221237
Close a task by simply clicking the "x" in the upper right corner of a task button, or press the Esc key.
You can use Ctrl-Tab to switch tasks.
To select a task, press ALT-W-#, where # is the number of task to be selected.
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See Also
Click here
Elements of Notes
Click here
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The status bar is the area along the bottom Notes.
Using the status bar, you can:
See whether Notes is accessing the network (a lightning bolt appears)
Change the font (typeface), size, or paragraph style of selected text when you're editing a document
See a list of recently displayed messages
See your level of to the open database by clicking on the key
See your current location and switch between locations such as your office and your home
Use a popup menu to perform common mail tasks such as creating a message or scanning for unread mail
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See Also
Click here
Elements of Notes
Click here
01/11/99 05:07:04 PM David Mahar/CAM/Lotus deleted NotesUA
12/30/98 02:52:06 PM David Mahar/CAM/Lotus updated NotesUA
12/30/98 02:52:04 PM David Mahar/CAM/Lotus updated LocalDomainServers
12/30/98 02:52:00 PM David Mahar/CAM/Lotus updated OtherDomainServers
12/30/98 02:51:57 PM David Mahar/CAM/Lotus updated [LocalDomainServers]
12/30/98 02:51:54 PM David Mahar/CAM/Lotus updated [OtherDomainServers]
12/30/98 02:51:50 PM David Mahar/CAM/Lotus added [OtherDomainServers]
12/30/98 02:51:45 PM David Mahar/CAM/Lotus added [LocalDomainServers]
12/30/98 02:51:37 PM David Mahar/CAM/Lotus added [-Default-]
12/30/98 02:51:32 PM David Mahar/CAM/Lotus updated -Default-
09/16/98 05:34:16 PM David Mahar/CAM/Lotus updated NotesUA
09/16/98 05:34:08 PM David Mahar/CAM/Lotus added NotesUA
09/16/98 05:34:06 PM David Mahar/CAM/Lotus updated -Default-
are buttons that perform simple actions like print, cut, copy, and paste. Notes has over 150 predefined SmartIcons and also includes more than a dozen custom SmartIcons to which you can assign your own macro. There are also several predefined SmartIcon sets for specific tasks, such as editing documents. SmartIcons work with all databases. SmartIcons allow you to organize commands in Notes the way you want to so you can find and use them quickly. You can customize SmartIcons. For example, you can add and remove buttons, create your own graphics cor SmartIcons, and hide or display SmartIcons. SmartIcons are hidden by default, but you can easily turn them on. Choose File - Preferences - SmartIcons, and select the Show Icon Bar.
To see what a particular icon does, point to the icon with your mouse and Notes displays a popup description.
Click any of these topics:
Click here
To display or hide SmartIcons
Click here
Click here
To change the size of SmarIcons
Click here
Click here
To create a SmartIcons set
Click here
Click here
To display a different
Click here
To add or rearrange icons in a set
Click here
Click here
To assign formulas to SmartIcons
Click here
To create a custom bitmap for c SmartIcon
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See Also
Click here
Elements of Notes
Click here
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Use the right mouse button to access shortcut or context menus throughout Notes 5. These context menus appear over bookmarks, icons, documents, databases, and so on to give you commands that are just a mouse click away. Most of the commands available in a context menu are also available from the main menus.
For example, when you right-mouse click over a your mail bookmark on the Favorites bookmark page# a context menu appears that allows you to:
Replicate the database
Open the database
Remove the database from the list of bookmarks
View replication settings
View replication history
View properties
Just click on any menu item to execute that command.
See Also
Click here
Elements of Notes
Click here
&Arial
Notes has five menus that you see all the time, and two context menus that appear with different titles based on what you have selected.
372241392029207606
File menu
Use the File menu to perform tasks on an entire document or database at a time, such as saving or closing a document or creating, copying, or deleting a database. Also use the File menu to handle database replication, manage mobile use of Notes, work with non-database files (importing, exporting, attaching), print from databases, manage your user prederences, SmartIcons, and user ID, administer Domino servers (if you have administration access), debug LotusScript
, and exit Notes.
372241392029207607
Edit menu
Use the Edit menu to change selected elements of a document or a database by cutting, copying, clearing, or pasting. Also use the Edit menu to find and replace text, check spelling, and manage unread marks for the current database.
372241392029207608
View$menu
Use the View menu to manage display elements in:
The workspace (information on icons such as server names and unread document counts; you can also switch to view agents, the database design, or specific views)
The current view (search bar, horizontal scroll bar, display of only certain documents, collapse-expand levels, preview pane; you can also switch among agents, folders, or views)
Or the current document (ruler, page breaks, hidden characters, dorizontal scroll bar, field help, preview pane, collapse-expand for sections, and form switching).
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Create menu
Use the Create menu to add elements to the current database, such as views, forms, folders, or agents, or to add elements to the current document, such as tables, pictures, or hotspots.
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Actions menu
Use the Actions menu to perform tasks on selected elements. For example, wden a document is open, use this menu to categorize the document or move it to a folder.
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Context menus
Use context menus such as
Text
to change attributes of a Notes element you have selected. Other context menus include
Table.
Section
Attachment
Link
, and
Picture
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Help menu
Use thd Help menu to get guidance on your current task, open the Help database for more detailed information, see the Help - About This Database and Help - Using This Database documents for the current database, and see product release information.
Click here for Macintosh information
See Also
Click here
Elements of Notes
Click here
&Arial
Views are lists of documents in a Notes database. Depending on how they're designed, you can use views to select, sort, or categorize documents in different ways. Views can also show many types of information about the documents listed in them, such as author's name or date of creation. A view may show all documents in a database, or only a selection of documents.
Panes let you look at various views different ways. You can split a view into three panes: the navigation pane, thd view pane, and the preview pane.
A pane is a location for content. Views are one such type of content that may be located in a frame. In 4.x the navigation pane usually controlled the contents of the view pane by providing a means of selecting a view to display. The view pane, in turn, provided a means of selecting content for the preview pane. In Notes Release 5, the model has changed so that now you may see more than just a three-pane layout. You may see multiple panes through the codvenience of frames.
Views are created by the designer of a database. However, as a database user, you can customize panes and columns to some extent, so you can't change the design of a view. You can also create a folder whose design you control. Views may also be created by end users, in addition to folders.
Views display documents in rows where each row may represent a category a document falls within, or a document itself. These rows may be multiple lines high. Each may cdntain multiple columns of text and images across, which are filled with infomation that is calculated from the individual documents.
If the database's design allows it, you can resize columns by dragging, or change the sorting in a column by clicking its title.
Click any of these topics:
Click here
Putting views to work1
Click here
Click here
Managing views with categories
Clicd here
Click here
Panes: windows into Notes
Click here
Click here
Organizing documents with folders
Click here
Click here
Troubleshooting views, panes, and folders
Click here
See Also
Click here
Elements of Notes
Click here
Click here
Viewing information dbout documents and fields
Click here
&Arial
Views are lists of documents in a Notes database. Views can select, sort, or categorize documents. Views can also show information about the documents listed in them, such as author's name or date of creation. A view may show all documents in a database, or only a selection of documents.
You can split a view into three panes: the navigation pane, the view pane, and the preview pane.
A view pane contains:
One row for each category or single- or multi-line document title.
One column for each type of information, such as the author's name, created date, and so on, displayed for that document.
If the database's design allows it, you can resize columns by dragging, or chadge the sorting in a column by clicking its title.
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View icons
The left column of the view pane may contain view icons showing which documents are:
Selected (check marks)
Unread or marked unread (stars)
Marked for deletion (trash cans)
Results of replication conflicts that should be resolved (diamonds)
Designers may add many other types of icons to views, depending dn the purpose of the database.
37039952029209006
Action bar
A database may include an action bar, a row of buttons you can click as shortcuts to perform common tasks in the database. If there's an action bar, it appears above the column headers and below the search bar if the search bar is displayed.
Using quick search in a view
You can search a view by typing at least the first part of the name of a category, or, id a view that doesn't use categories, a document. Notes looks only at the category or document titles in a quick search, not the contents of documents. It searches on whatever column the view is sorted on. s
1. Click the view.
2. Type the letter or letters of the word you want to search for.
314832432029227083
Notes
You can type up to 127 characters in the Quick Search dialog box.r
You can press BACKSPACE to correct ydur entry before starting the search.
You can press ALT+F1 (or the OPTION key on the Macintosh) to enter i
Click here
compose sequencesw
Click here
for special characters.
If the view has subcategories, you can type the entire name of a category, a backslash, and part of a subcategory to move directly to the subcategory, for example:f
Oranges\App
Quick search works in a view only when the first column is sorted alphabetically. For example, in your mail database, Quick Search works only if your mail is sorted alphabetically by sender.
See Also
Click here
Views, panes, and folderse
Click here
&Arial
Of the three panes in Notes -- the navigation pane, the preview pane, and the view pane -- the view pane is the most versatile. Three panes is still the default if the designer has not added a custom frameset. Framesets may be designed which have any number of frames with any type of content. Views are just one example of the content that may, not must, be there.The view pane allows you to select and open documents, copy and paste documents, delete documents, print documents, or print a list of all items in a view, forward selected documents to other mail users, refresh the view to see new documents, and search for documents containing specific text.
If a view's design allows it, you can collapse the view to show fewer items. When you collapse a view, Notes hides documents under categories, or
response documents under main documents. Collapsing helps you find the main item you want; you can then expand a selected item, or the item and all its subordinate items.
Click a topic:
Click here
Elements of a view
Click here
Click here
Managing Notes with viewsV
Click here
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See Also
Click here
Views, panes, and folders
Click here
&Arial
To...
Do this...
Comments
Open a view
Select a database.
Choose View - Go To and select the view you want to open in a new window.
Opening a database automatically opens a view. You can switch views using either the navigation pane or the menu.
When any view is open, you can open a new window on the same view or on a different view.
Sort a view
Click a column's heading.
If a designer has set one or more columns to adlow sorting, you can sort the view by any one of these columns. A small triangle appears on the column heading of any column that allows sorting. Double triangles may allow you to sort the column in a couple of different ways.
Show only selected documents in a view
Click the view pane, select at least one document.
Choose View - Show - Selected Only.
Setting the view to display only documents$you've already selected is useful when you want to categorize or delete a large number of documents at once.
Switch views in the navigation panei
If the navigation pane isn't visible, drag the right edge of the pane to display it and click the view you want.
Switch views from the menu
Choose View - Go To.
Select the view you want to twitch to.
To keep the same document highlighted as you switch, press and hold CTRL (or COMMAND on the Macintosh).
If you try to keep a document selected as you switch views, but the document is not included in the view you switch to, Notes beeps.
If the designer of a database has associated an initial view with a navigator, you may switch views by clicking hotspots in the navigator.
When you locate a main item you're interested in, you can expand it to see$items on the level indented just below it, or all items at all levels below it.
Expanding to only the selected level shows subcategories indented under a category, or response documents indented under a main document. Expanding the selected item
plus
all items under it reveals documents as well as subcategories.
Some databases are designed to show a triangle, a plus symbol (+), or some other icon next to documents that have responses.
Expanding all items is particularly useful in discussion databases that may contain dany levels of responses.
Refresh a view to see new documents
Click the view pane.
Choose View- Refresh.
Refreshing a view lets you see whether documents have been added or deleted during the time you've been using the view. For example, when Notes tells you that you have new mail, you can refresh the view to see the new mail.
A view that's ready to be refreshed has this icod in the top left corner of the view pane:
You can click this icon to refresh the view. You can also press F9 to refresh a view.
Show only categories in a view
Click the view pane
Choose View - Show - Categories Only.
See more rows (document titles or categories)
Drag the view scroll box up or down, then click within the viet pane and start typing to use quick search.
See more columns
Choose View - Show - Horizontal Scroll Bar. (If you're using a Macintosh, the horizontal scroll bar is always present.).
Drag the horizontal scroll box right or left.
See more information in a column
Move the cursor over the right edge of the columd's title until you see a vertical line with two horizontal arrows (this is the splitter).
Drag the splitter to the right.
The view pane can contain hundreds of documents, which you can see in several ways.w
Not all database designs allow you to drag out the column headers.
See Also
Click here
Views, panes, and folders
Click here
&Arial
Categories help you organize data in views$that contain many documents, and move around in these views more quickly. Categories may be sorted alphabetically.
To make categories available in a view, the database designer must set a column to sort on a field called "Categories." You see an error message if you try to use categories in a view that isn't designed for them.
You can categorize your own documents in any view that uses categories. To categorize documents created by other users, you need at least Editor access to$the database.
Click any of these topics:
Click here
Creating new categories and put documents into them
Click here
Click here
Creating subcategories and put documents into them
Click here
Click here
Putting documents into existing categories
Click here
Click here
Removing documents from a category
Clicd here
Click here
Renaming a category
Click here
Click here
Deleting a category
Click here
See Also
Click here
Views, panes, and folders
Click here
&Arial
Categories are temporary; they appear only when there are documents in them.
1. Select the document to categorize.
2. Choose Actions - Categorize.
3. In the "New categories" box, type a category name.
Shorter names are easier to read in the scrolling list. Start with a word that's easy to remember; later, you can type the first letter of the word to find the category uting
Click here
Quick Search
Click here
4. (Optional) To create multiple new categories, separate names with commas, for example:
Sales planning, Trade shows
5. Click OK.
Note
You can also create your own
Click here
subcategories
Click here
See Also
Click here
Views, panes, dnd foldersf
Click here
\H"L8P$D
To create new categoriesGetting Started
Categories\creating newContentsStepsH_CREATING_NEW_CATEGORIESTopic1To create new categoriesStepsH_MANAGING_VIEWS_WITH_CATEGORIES_962_OVER
Categories\renamingContentsStepsH_RENAMINC_A_CATEGORYTopic1To rename a categoryStepsH_MANAGING_VIEWS_WITH_CATEGORIES_962_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To put documents into existing categoriesGetting Started
Categories\putting documents inContentsStepsH_PUTTING_DOCUMENTS_INTO_EXISTING_CATEGORIESTopic1To put documents into existing categoriesStepsH_MANAGING_VIEWS_WITH_CATEGORIES_962_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To delete a categoryGetting Started
Categories\deletingContentsStepsH_DELETING_A_CATEGORYTopic1To delete a categoryStepsH_MANAGING_VIEWS_WITH_CATEGORIES_962_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To remove documents from categoriesGetting Started
Categories\removing documents fromContentsStepsH_REMOVING_DOCUMENTS_FROM_CATEGORIESTopic1To remove documents from categoriesStepsH_MANAGING_VIEWS_WITH_CATEGORIES_962_OVERH_REMOVING_DOCUMENTS_FROM_CATEGORIES_MIDTOPIC_37089952029209006=Notes
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Panes: windows into NotesGetting Started
Document previewsNavigation panesPanes\navigationPanes\previewPanes\usingPanes\viewPreview panePreview panesView paneContentsAboutH_ABOUT_PANESTopic1Panes: windows inso NotesAboutH_NAVIGATION_VIEWS_AND_PANES_OVER
Panes\sizingResizing panesSizing\panesContentsStepsH_CHANGING_THE_SIZE_OF_A_PANETopic1Changing the size of a paneStepsH_ABOUT_PANES
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
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Hiding or displaying panesGetting Started
Displaying\panesHiding\panesPanes\displayingPanes\hidingContentsStepsH_HIDING_OR_DISPLAYING_PANESTopic1Hiding or displaying panesStepsH_ABOUT_PANES
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Organizing documents into foldersGetting Started
Folders\creatingFolders\designingFolders\private and sharedContentsAboutH_ABOUT_FOLDERSTopic1Organizing documents into foldersAboutH_NAVIGATION_VIEWS_AND_PANES_OVER
You can put documents into one or more categories dt the same time.
1. Select the documents to categorize.
2. Choose Actions - Categorize.
3. Select one or more categories from the list.
Note
To deselect a category you change your mind about, click it again.
See Also
Click here
Views, panes, and folders
Click here
&Arial
You delete a category from a view by removing all the documents from it. After you close and oten the database, the deleted category will no longer appear in the Categorize dialog box, and the documents will appear under the heading (Not Categorized).
1. Scroll the view to the category you want to remove.
2. Select all the documents under the category.
3. Choose Actions - Categorize.
4. Select the existing category name in the list to remove the highlight.
Note
You can select or enter another category for the documents
See Also
Click here
Views, panes, and folders
Click here
&Arial
You can remove documents from any categories in which the documents appear. The document iteself is not deleted, but just removed from categories.
1. Expand the category you want to remove documents from, scrolling the view if necessary.
2. Select the documents you want.
3. Choose Actions - Categorize.
4.
Select any category or categories in the list to remove the highlight.
37089952029209006
Notes
If you remove a document from all categories, the document appears at the bottom of the list of the categories in the heading "(Not Categorized)."
To reselect a category you change your mind about, click it again.
One pane is always selected (with the current selection in that pane surrounded by a thick black highlight), and the menus use that pane as their context. If you can't find the task you want to perform in the available menus, click the pane where you want to perform the task, and look at the menus again.
368439417629223845
Navigation pane
The navigation pane displays the names of all views, folders, and agents in the database. If the database design allows it, the navigation pane may also show design elements of the database.
If the database design includes navigators, a navigator may be set to appear instead of the usual contents of the navigation pane.
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368439417629223846
View pane
The view pane contains a list of documents. The first column may display icons to help identify types of documents. You use the gutter to the left of all the columns to select documents.
368439417629223847
Preview pane
The preview pane lets you read the content of the selected document, or if Notes is set to preview document links, documents linked to the selected document.o
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See Also
Click here
Views, panes, and folders
Click here
XN8t"
&Arial
You can set three different automatic pane arrangeeents.
1. Choose View - Arrange Preview.
2. Click the icon for the arrangement you want.
3. Click OK.
See Also
Click here
Views, panes, and folders
Click here
&Arial
You can change the size of any pane. When you make any pane larger, the adjacent pane becomes smaller.
1. Move the cursor over the edge of the pane you want to resize until you see a black line with two arrows.
2. Duag the edge of the pane until the pane is the size you want.
See Also
Click here
Views, panes, and folders
Click here
XN8t"
&Arial
Do one of the following to hide or display panes in the default pane arrangement:
To hide the navigation pane, drag its right edge all the way to the left.
To display the navigation pane, drag the left edge of the view pane to the right (this also hides some of the view pane).
To display the preview pane, choose View - Document Preview.
To hide the preview pane, choose View - Document Preview (removing the check mark).
See Also
Click here
Views, panes, and folders
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Select International.
3. Select a day of the week under "Calendar view starts on."
Note
Changieg the day of the week is useful when your work week begins on a certain day. Notes will use this day to set up your calendar view accordingly.
See Also
Click here
International settings
Click here
&Arial
Folders let you store and manage related documents$ Folders are also convenient because you can drag documents to them and double click them to see their contents.
You can keep a folder personal, or share it with other users of a database. When you create a personal folder, Notes stores it in one of two places:
In the database (if the manager of the database has allowed it). This would allow you to use your folder at different workstations.
In your desktop file
Click any of these topics:
Click here
Moving a folder
Click here
Click here
Deleting a folder
Click here
Click here
Creating a folder
Click here
Click here
Putting a document into a folder
Click here
Click here
Removing a document from a folder
Click here
Click here
Colldpsing and expanding a folder
Click here
Click here
Renaming a folder
Click here
Click here
Deleting a folder
Click here
See Also
Click here
Views, panes, and folder troubleshooting
Click here
muss;
&Arial
1. Select or open the database where you want to create the folder.
2. Choose Create - Folder.
3. Enter a name for the folder in the "Folder name" box.
4. Select a folder type from the "Folder Type" list:
Folder Type
Purpose
Privatd
Available only to you
Shared
Available to all users
Shared, private on first use
Creates a shared version of a folder/view. When each user accesses it for the first time, a private copy is created for them. The private version is created in the database if the user has access td it. If not, the folder is created in the desktop file.
Shared, desktop private on first use
Creates a shared version of a folder/view. When each user accesses it for the first time, a private copy is created for them. However, this folder is created in the desktop file even if the user has access to create private folders in the database.
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Notes
When you create a dolder, its design is automatically based on the design of the default view of the current database. You can choose to base the folder's design on a different existing view, or to design the folder from scratch. Designing a folder is useful when none of the existing views of a database shows information the way you want to see it.
After you create a folder, it appears in the navigation pane until you delete the folder.a
You can copy a folder style from one of your existing folders.$Click "Copy from..." button to select an existing folder's style. f
Click the Customize button to assign advanced properties and attributes to your new folder.e
To create personal folders in a database, you must have at least Reader access to the database. No one else can read or delete your personal folders. To create shared folders in a database, you must have at least Editor access, and the option "Create shared folders/views" must be enabled for you. To see whether a database dllows you to store personal folders in it, select the database, choose File - Database - Access Control, select your name, and see whether "Create personal folders/views" is enabled.
If a folder is stored in your desktop file, you can use the folder only from your workstation, and you can't use full text search in the folder.
See Also
Click here
Views, panes, and folder troubleshooting
Click here
&Arial
1. Select the document you want to store.
2. Choose Actions - Move to Folder.
3. Click a folder name in the "Select a folder" list to use an existing folder. If you need to create a new folder, click "Create New Folder."
4. Click Move to put the document into a folder and remove it from other folders or click Add to put the document into a folder without removing it from other folders.
321713427229235169
Tips
You can put documents into folders by draggidg the documents to a folder's icon in the navigation pane.
To select or deselect more than one document, click the gutter at the left of the view pane next to each document, then drag just one of the selected documents to the folder. The rest of the selected documents wil follow.
See Also
Click here
Views, panes, and folders
Click here
!(%(+D
To put a document into a folderGetting Started
Documents\adding to foldersFolders\adding documents toContentsStepsH_PUTTING_DOCUMENTS_INTO_NEW_OR_EXISTING_FOLDERSTopic1To put a document into a folderStepsH_ABOUT_FOLDERSH_PUTTING_DOCUMENTS_INTO_NJW_OR_EXISTING_FOLDERS_MIDTOPIC_321713427229235169=Tips
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To remove a document from a folderGetting Started
.AContentsStepsH_REMOVING_DOCUMENTS_FROJ_FOLDERSTopic1To remove a document from a folderStepsH_ABOUT_FOLDERS
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To collapse or expand a folderGetting Started
ExpandingZfoldersFolders\collapsingFolders\expandingContentsStepsH_COLLAPSING_OR_EXPANDING_A_FOLDERTopic1To collapse or expand a folderStepsH_ABOUT_FOLDERS
Processed by Save agent
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muss;
To move a folder Getting Started
Folder hierarchyFolders\moving within navigation paneContentsStepsDIALOG 2807 1230H_MOVING_A_FOLDER_WITHIN_THE_NAVIGATION_PANETopic1To move a folder StepsH_ABOUT_FOLDERS
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To rename a folderGetting Started
Folders\renamingRenaming\foldersContentsStepsH_RENAMING_A_FOLDERTopic1To rename a folderStepsH_ABOUT_FOLDERS
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To delete a folderGetting Started
Removing\foldersContentsStepsH_DELETING_A_FOLDERTopic1To delete a folderStepsH_ABOUT_FOLDERS
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Selecting documentsGetting Started
Documents\selectingSelecting\documents in in viewContentsOverviewH_SELECTING_DOCUMENTS_1208_OVERTopic1Selecting documentsOverviewH_NAVIGATION_VIEWS_AND_PANES_OVER
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Views, panes, and folder troubleshootingGetting Started
Torubleshooting\foldersTorubleshooting\panesTorubleshooting\viewsContentsAboutH_TROUBLESHOOTING_VIEWS_PANES_AND_FOLDERS_2768_OVERTopic1Views, panes, and folder troubleshootingAboutH_NAVIGATION_VIEWS_AND_PANES_OVER
H_WHATS_ZHE_DIFFERENCE_BETWEEN_A_VIEW_AND_A_FOLDER?=What's the difference between a view and a folder?H_WHY_CANT_I_CREATE_A_VIEW_OR_FOLDER_THAT_OTHERS_CAN_USE=Why can't I create a view or folder that others can use?H_WHY_CANT_I_CREATE_A_VIEW_OR_FOLDER=Why can't I create a view or folder?H_WHY_CANT_I_SHARE_A_PERSONAL_VIEW_OR_FOLDER=Why can't I share a personal view or folder?H_WHY_CANT_I_SORT_THE_DOCUMENTS_DIFFERENTLY_IN_THE_VIEW=Why can't I sort the documents differently in the view?H_WHY_CANT_USERS_CATEGORIZE_DOCUJENTS_IN_THIS_VIEW=Why can't users categorize documents in this view?H_WHY_CANT_I_CREATE_A_NAVIGATOR=Why can't I create a navigator?H_WHY_CANT_I_CHANGE_WHICH_DOCUMENTS_ARE_DISPLAYED_IN_THIS_VIEW=Why can't I change which documents are displayed in this view?H_WHY_CANT_I_CHANGE_THE_DISPLAY_OF_THE_FOLDER_PANE=Why can't I see any folders?H_WHY_CANT_I_CHANGE_HOW_DOCUMENTS_ARE_DISPLAYED_IN_A_FOLDER=Why can't I change how documents are displayed in a folder?H_WHY_CANT_I_ADD_A_BITMAP_TO_THIS_NAVIGATOR=Why can't I ajd a bitmap to this navigator?H_WHY_CAN'T_I_USE_THE_SAME_SUBCATEGORY_UNDER_TWO_DIFFERENT_CATEGORIES?=Why can't I use the same subcategory under two different categories?H_WHY_CANT_I_MAKE_CHANGES_TO_VIEWS_FORMS_AND_NAVIGATORS=Why can't I make changes to views, forms, and navigators?H_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENT=Why can't I see a response document?H_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENT_MIDTOPIC_25365331229226929=The responses are collapsed under the main documentH_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENT_MIDTOZIC_25365331229226930=The view doesn't display responsesH_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENT_MIDTOPIC_25365331229226931=The view uses a formula to select which responses to displayH_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENT_MIDTOPIC_25365331229226932=The responses are visible, but you don't recognize themH_WHY_CANT_I_SEE_A_RESPONSE_DOCUMENT_MIDTOPIC_25365331229226933=There are no responses
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Notes MinderGetting Started
Alarms\Notes MinderCalendar and Schedule\Notes MinderE-mail\accessing without running NotesIcons\Notes MinderMail\Current status checkMail\Notes MinderMail\accessing without running NotesNotes MinderUnrejd mail\Notes MinderContentsOverviewH_NOTESMINDER_OVERTopic1Notes MinderOverviewH_CHAPTER_2__THE_NOTES_WORKSPACE_092345
H_NOTESMINDER_OVER_MIDTOPIC_205600752029217256=How do I use Notes Minder?H_NOTESMINDER_OVER_MIDTOPIC_372553372829222458=What are the Notes Minder menu options?
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Removing documents from all folders does not deletd the documents from the database or remove them from views.
1. Display the navigation pane.
2. Select the folder you want to remove documents from.
3. Select the document you want to remove.
4. Choose Actions - Remove from Folder.
Note
If you choose Edit - Clear; the document will be marked for deletion from database..
See Also
Click here
Views, pands, and folders
Click here
&Arial
You can collapse or expand any folder that contains other folders. Folders are stored inside a top-level folder called "Folders and Views."
1. Display the navigation pane.
2. To expand the folder, click its triangle when it's pointing to the right.
See Also
Click here
Views, panes, and folders
Click here
muss;
&Arial
You can move the folders in the navigation$pane into other unrelated folders.
1. Display the navigation pane.
2. Drag the folder you want to move into the folder you want to move it to.
Note
You can move a folder by using the menu. Select the folder you want to move and choose Actions - Folder Options - Move. In the "Choose a folder" list, click the folder into which you want to move the selected folder
See Also
Click here
Views, panes, and folders
Click here
&Arial
You can change the name of any personal folder. Yot can also rename any shared folder in a database where you have at least Editor access, and the option "Create shared/folders/views" is enabled for you.
What's the difference between a view and a folder?
The designer of a view determines which documents are selected to appear in the view by writing a selection formula to select all, or a subset of, the documents in a database.
A folder works in most ways like a view, except that you don't use a selection formula to determdne what documents appear in a folder. Instead, users drag documents into a folder to make them appear.
Why can't I create a view or folder that others can use?
To create a shared view or folder, you must have at least Editor access. If you have Editor access, the database designer must explicitly give you the option "Create shared folders/views."
Why can't I create a view or folder?
You can only create personal fdlders on your local workstation (not on a server) unless the database manager explicitly gives you the option "Create personal folders/views."
Why can't I share a personal view or folder?
You must have Editor access or greater and the "Create shared folders/views" option enabled to create a shared view or folder.
The designation of "personal" or "shared" can only be set when the view or folder is created: a personal view or folder can't be shared dater.
To distribute a personal view or folder, create a new view or folder and designate it as "shared."
Why can't I sort the documents differently in the view?
Unless the database designer designated several columns in the view as sorting columns, the view is sorted in only one way.
If you think being able to sort documents in different ways would help you use the database, contact the database manager to request a design change.
Why can't users categorize documents in this view?
In order for users to be able to categorize documents in a view, you have must a field named "Categories."
Why can't I create a navigator?
To create a navigator, you must have Designer or Manager access.
Why can't I change which documents are displayed in this view?
You can show a subset of the documents displayed in a shdred view, but you cannot change the criteria for collecting documents to be displayed unless you have Designer or Manager access.
However, you can create a personal folder on your local hard drive to display any documents to which you have access.
Why can't I see any folders?
If you see a navigator instead of a list of folders and views, the database designer has created a navigator that starts automatically when users open the database. Select Vidw - Show - Folders to close the navigator.
Only individuals with Designer or Manager access can automatically create or change shared folders and views. An Editor may create or change shared folders only if the database designer explicitly gives the Editor access to the option "Create shared folders/views."
However, personal folders and views can be created and changed by anyone with Reader access or higher, provided that the database manager explicitly gives the user the option$"Create personal folders/views."
Why can't I change how documents are displayed in a folder?
A folder display is based on a view display. To change the display of a personal folder (or a shared folder if you have Designer or Manager access), choose View - Design, click Folders, and open the folder you want to change. You can add or change columns, or change the display, as you would for a view.
Why can't I add a bitmap to this$navigator?
You can add a bitmap only by first copying it to the Clipboard.
Why can't I use the same subcategory under two different categories?
You can repeat a subcategory under two different categories, but you must enter both categorizations at once. For example, if you categorize a document under
Apples\Fruit
and later categorize the document under.
Oranges\Fruits
The document disappears frdm under
Apples\Fruit
To use both categorizations, enter them in the Categorize dialog box at once, separated by a comma:
Apples\Fruit, Oranges\Fruitf
Why can't I make changes to views, forms, and navigators?.
To make changes to shared views, forms, and navigators, you must have Designer or Manager access.
Why can't I see a response document?
25365331229226929
The responses are collapsed under the main documentf
The database designer may have specified that the view opens with all responses collapsed under the main documents, or you may have collapsed all or part of the view. When responses are collapsed under a main document, you see a small triangle pointing toward the topic. Click the triangle to display the responses to a particular document, or choose View - Expand All to display all responses.
Sode databases are designed to show a plus symbol (+), or some other icon, next to documents that have responses.
25365331229226930
The view doesn't display responses
The database designer has designed the view to not display response documents in the view. You might try another view to see if response documents are shown there.
If you think it would be useful for you and others to see response documents in a particular view, contact the database desidner.
25365331229226931.
The view uses a formula to select which responses to display
The database designer has used a formula to display only some of the responses in the view. You might try another view to see if all response documents are shown there.
25365331229226932
The responses are visible, but you don't recognize them
It may be difficult to distinguish which documents are responses if you are using a "flat" viet or if the responses are not shown in a hierarchy. A flat view or folder doesn't distinguish between main and response documents by indenting them; in a non-hierarchical view, responses are not shown under the documents to which they refer, but appear under a "?" category.
25365331229226933
There are no responses
You will not be able to see response documents if there are none.
See Also
Click here
Views, pands, and folders
Click here
&Arial
You can select one or more documents to act upon at the same time. For example, you can print selected documents or put them into a folder. Selected documents appear with a checkmark.
To select one document, click the document.
To select or deselect more than one document, click the gutter at the left of the view pane next to each document.
To select or deselect adjacent documents, drag up or down the left space of the view pane next to each document.
To select or deselect all of the documents in a view, choose Edit - Select All or Edit - Deselect All.
When you have selected documents, you can:
Categorize them
Copy theme
Delete them from the database
Export them to a fileh
Forward them all together as one mail message
Mark them read or unread
Pint them
If documents are stored in a compacted state as a result of replication, you can select documents and retrieve their entire contents. You can also select documents using the keyboard.
Selecting documents in a database is an easy way to count them. Notes shows the number of documents selected in the status bar.
See Also
Click here
Views, panes, and folders
Click here
&Arial
Notes Minder is a feature that checks your mail anb monitors your Calendar alarms without Notes running. When Notes Minder is active, it displays an icon in your Windows 95/NT system tray. The icon changes depending on the current status of your mail database - for example, to let you know you have unread mail or to remind you about a calendar entry that you had set an alarm to.
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To start Notes Minder when you logon to Windows, place a shortcut to Nbtes Minder in the StartUp Program group in Windows.
1. Open Windows Explorer.
2. Select C:\Windows\Start Menu\Programs\StartUp.
3. Choose File - New - Shortcut.
4. Click Browse and, in your Notes folder, select nminder.exe; click Open.
5. Click Next and then choose a name for your shortcut; click Finish..
Notes Minder checks the mail and schedule of the last user who launched Notes. If you share a computer, launch Notbs with your User ID before you start Notes Minder so it checks your mail database.
205600752029217256
How do I use Notes Minder?
Once the Notes Minder icon is displayed in your Windows system tray, different variations of the icon appear, depending on what Notes Minder is reporting. If you hover your mouse over a Notes Minder icon, a text box displays your current mail status, or notifies you when you last checked your mail.
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Double-click any Notes Minder icon to launch Notes and open your mail database.
Icon
What the icon means
Notes Minder is active; there are no unread messages in your inbox.
There are unread mbssages in your inbox.
Notes Minder cannot connect to home server.
Notes Minder is running, but paused.
372553372829222458
What are the Notes Minder menu options?
Right-click any Notes Minder icon to bring up the Notes Minder menu options.
Menu item
Function
Open Notes
Launches Notes and opens your mail database.
Check Now
Checks for unread messages.
View Mail Summary
Displays the sender, date, and subject of unread messages. To read the full context of a message, double click it.
Properties
Displays the Notes Minder Properties dialog box, which you use to change configuration settings.
Enabled
Toggles Notes Minder on and off without shrtting it off.
Exit
Shuts off Notes Minder (Notes Minder icon disappears from Windows system tray).
See Also
Click here
Elements of Notes
Click here
Click here
Mail and Address Book
Click here
Click here
Calendar and To Do
Click here
&Arial
When you set up Notes the first time, you use the Dotes Client Configuration wizard to set up all your Notes connections. You'll be asked whether you want to:
Connect to a Domino server
Connect to a remote network server
Connect using the telephone or LAN
Use Notes to receive e-mail messages another Intenrnet mail account such as AOL or another Intnernet service providero
After completing this process, you will be automically connected, depending on your answers. t
If you want this connection or service
You'll need to know...
Connect to a Domino server over a LAN
Your home (mail) server name, your Notes ID, and your password
Connect to a Domino server over a phone line
Server phone number, your Notes ID, password, and possible a Pass-thru server or Hunt group server name
Internet mail account
ISP login name, password, POP and SMTP address
News server (NNTP)
news server address
Directory server (LDAP).
directory server address
Note
The Client Configuration wizard runs only the first time you install Notes. When you wish to add an Intetnet account, or configure your Notes for an additional connection to a server, you need to run the
You can make Notes run the startup Client Configuraition wizard again if you need to:
1. Exit Notes.
2. Make a backup copy of your Notes.ini fide (in your \notes5 directory).
3. Using Notepad or another text editor, delete all but the first three lines of your Notes.ini file.
4. Save the file.
5. Restart Notes.
See Also
Click here
Setting up Notes for a remote location
Click here
Click here
Setting up Internet mail
Click here
Click here
Setting up a$Remote Access Server connection
Click here
Click here
Notes Preferences
Click here
&Arial
A Notes database generally contains information about a single area of interest, such as a new product, a set of industry news items, or all the processes, forms, and policy for a department. In short, a Notes datdbase is a single file containing multiple documents.
If you've worked with other database software, you may think of the items within a database as "records." You can think of a document within a Notes database as a record, but a Notes document is more sophisticated than a typical database record, containing rich text, pictures, objects, and many other types of information.
To read or write to a database, you first need to open it. You can use a database as long as you have the troper access. The first database you'll probably use is your mail database in which your e-mail messages are stored as documents.
Most databases are stored on one or more Domino servers, accessible by many users. These are called shared databases. Databases that are used only by you and reside on your computer are called local databases.
You can also create a database from an existing template. Notes makes it easy for you to create a TeamRoom, Discussion, or a Personal Journal database.
Click any of these topics:
Click here
Opening
a database
Click here
Click here
Opening a database that is bookmarked
Click here
Click here
Learning about a database before opening it
Click here
Click here
Scanning a database for unread documents
Click here
Click here
Changing database properties
Click here
Click here
Creating a new database
Click here
Click here
Changing who can access your database
Click here
See Also
Click here
Getting Started
Click here
Click here
Menus: at your command
Click here
&Arial
1. Chose File- Database - Open.
2. Enter the name of the server in the server box to see a list of available databases.
3. Scroll the list of databases and select one.
4. Click "Bookmark".
5. Select the name of the Bookmark folder to which you would like to add the bookmark.
247963203229218859
Notese
The name of the server is usually written in a hierarchical format. For example: Granite/East/Acme
When the database appear in the Database: window of the dialog box, you can scroll down the list of databases to see also the folders on the server. Double-click any fodder to examine its contents for more databases.
You can change the name of the database in the "Name" box.
To create a new folder for the bookmark, select "New Folder".
Setting up Notes for the first timeGetting Started
Configuration wizardNotes.iniWizard\setupContentsOverviewH_SETTING_UP_NOTES_FOR_THE_FIRST_TIME_5463_OVERTopic1Setting up Notes for the first timeOverviewH_GETTIJG_STARTED_5354_OVER
Adding\databasezDatabases\addingDatabases\filenameFilename\databaseContentsStepsDIALOG 2794 1001;DIALOG 9503 1038H_ADDING_DATABASESTopic1Opening a databaseStepsH_Adding_and_Opening_DATABASES
H_TO_ADD_A_DATABASE_USING_ITS_FILENAME_4943_STEPS=To open a database using its filenameH_TO_ADD_A_DATABASE_FROM_A_KNOWN_SERVER_9873_STEPS=To open a database from a known Domino serverH_ADDING_DATABASES_MIDTOPIC_247963203229218859=NotesH_TO_ADD_A_DATABASE_FROM_AN_UNKNOWN_SERVER_216857=To open a database from a list of sezversH_NOTES_MIDTOPIC_290859321629216858=NotesH_ADDING_DATABASES_MIDTOPIC_247963203229218860=Tips
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To bookmark a database*when opening itGetting Started
Server\databasesContentsStepsDIALOG 29442 1;DIALOG 508 302H_TO_BOOKMARK_A_DATABASE_WHEN_OPENING_IT_6960_STEPSTopic1To bookmark a database when opening itStepsH_ADDING_DATABASESH_ADDING_DATABASES_MIDTOPIC_247963203229218859=Notes
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To open a database that is bookmarkedGetting Started
Databases\openingOpening\databasesContentsUnknownH_OPENING_ONE_OR_MORE_DATABASE_ICONSTopic1To open a database that is bookmarkedUnknownH_ADDING_DATABASES
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7E[--
To delete a databaseGetting Started
Databases\deletingDeleting\databasesRemoving\bookmarksRemoving\documentsContentsUnknownH_DELETING_A_DATABASETopic1To delete a databaseUnknownH_ADDING_DATABASESH_DELETING_A_DATABASE_MIDTOPIC_290859321629216855=Notes
Processed by Save agent
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Learning about a databaseGetting Started
About documentInstructions\using a databaseUsing\documentContentsUnknownDIALOG*2793 0H_WAYS_TO_LEARN_ABOUT_THE_CONTENTS_OF_A_DATABASETopic1Learning about a databaseUnknownH_Adding_and_Opening_DATABASES
H_WAYS_TO_LEARN_ABOUT_THE_CONTENTS_OF_A_DATABASE_MIDTOPIC_290859321629216855=To read about a databaseH_WAYS_TO_LEARN_ABOUT_THE_CONTENTS_OF_A_DATABASE_MIDTOPIC_290859321629216857=<-#><-#>To read about a database before opening it
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Scanning a database for unread documentsGetting Started
Documents\unreadScan Unread\finding unread mailUnread documentsContentsUnknownH_DISPLAYING_ONLY_UNREAD_DOCUMENTS_IN_A_DATABASETopic1Scanning a database for unread documentsUnknownH_Adding_and_Opening_DATABASES
H_TO_FIND_DOCUMENTS_AUTOMATICALLYWHEN_YOU_8888_STEPS=<+!>To find unread documents automatically when you start NotesH_DISPLAYING_ONLY_UNREAD_DOCUMENTS_IN_A_DATABASE_MIDTOPIC_142633737629219645=<+!>To find unread documents in a databaseH_DISPLAYING_ONLY_UNREAD_DOCUMENTS_IN_A_DATABASE_MIDTOPIC_83656185629222890=NotesH_DISPLAYING_ONLY_UNREAD_DOCUMENTS_IN_A_DATABASE_MIDTOPIC_253808182429217032=To set up Notes to scan multiple databasesH_DISPLAYING_ONLY_UNREAD_DOCUMENTS_IN_A_DATABASE_MIDTOPIC_142633737:29219646=NotesH_DISPLAYING_ONLY_UNREAD_DOCUMENTS_IN_A_DATABASE_MIDTOPIC_253808182429217034=Tips
The Notes Workspace is the legacy user interface for Notes. The workspace was used to represent folders containing databases. The workspace is still available and accessible by means of a folder on the Bookmark bar.
To get to the workspace, click the databases folder on the bookmark bar:
The workspace displays one tabbed folder on top, and five other workspace folders capped by a tab. Each workspace page can hold database icons.
You can make the workspace look more three-dimensional. Choose File - Preferences - Notes Preferences, then under Advanced options, select "Textured Workspace."
Click any of these topics:
Click here
Switch to a different workspace page
Click here
Click here
Create a workspace page
Click here
Click here
Enter a name on a workspace tab
Click here
Click here
Change the color of a workspace tab
Click here
Click here
Compact your workspace files
Click here
Click here
Delete a workspace page
Click here
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Before you can work in a database, you must open the database. You can open a database in Notes regardless of whether the database is stored locally or on a Domino server.
You can enter a Notes database that is stored locally (c:\notes\data\mydata.nsf) or one that is stored on a remote server (e:\users\anna\mywork.nsf).
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Click here for Macintosh information
My Hard Drive:Notes Backup Files:mywork.nsfr
To open a database from a known Domino server
1. Chose File- Database - Open.
2. Enter the name of the server in the text box. If you do not know the name of the server, choose other and then choose a server from the list of available servers.l
3. Scroll down to see the list of databases available on the server.
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Notesr
The name of the server is usually written in a hierarchical format. For example: Granite/East/Acme
When the database appear in the Database: window of the dialog box, you can scroll down the list of databases to see also the folders on the server. Double-click any folder to examine its contents for more databases.
216857
To open a database from a list of servers
1. Chose File- Database - Open.
2. In the server box, choose "Other", and then choose a server from the list of available servers.
3. Double-click a server and browse the databases on that server.
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Notes@
Notes displays a list of servers on the local area network to choose from when you choose Other in the server list.
To find a database that's not on this list, select another directory on the server and browse the directory for databases if necessary.
You can select a server's database catalog (itself a database) and browse the database titles on that server.
The Open Database dialog box shows only servers that you've previously added to your Notes.a
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Tips
To add the database to your Notes without opening it, click Bookmark.
If you know the correct path or filename, you can enter the path and filename in the Filename text box at the bottom of the Open Database dialog box without having to browse the list of servers. For example: sales!!myfolder\mywork.nsf
Click here for Macintosh information
Sales!!My Folder:mywork.nsf
See Also
Click here
Databases
Click here
&Arial
1. To open a database using its bookmark, select a button on the Notes Bookmark Bar (running down the left edge of the Notes window).
2. Once you select a button, a bookmark page slides open. Click a bookmark on the page, or select a folder on the page to see more bookmarks.
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You can create a shortcut to a Notes database from the Windows desktop. Then when you double-click the shortcut, Notes opens to the default view for that database.
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See Also
Click here
Opening a database
Click here
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You can permanently delete a Notes database from ydur local hard drive, from a floppy disk, or from a server.
1. Open a database.
2. Choose File - Database - Delete
290859321629216855
Notes
You can delete any database to which you have Manager access, or any local database.
If you delete a database from a directory and there are no other files in that directory, Notes deletes the directory.
You can delete one or more selected databases at once.
If you delete a database using your operating system, you still see its bookmark in Notes. Right click on the bookmark and select Remove from Workspace to remove the bookmark.
See Also
Click here
Opening a database
Click here
&Arial
Notes has two documents that explain much about a database. One is called the About document and the other is the Using this database document. The
About document usually appears when you open a datdbase for the first time. This document contains information supplied by the database designer, often a description of the database's purpose and contents. The Using this database document contains instructions on using the forms and views and other elements of the database.
290859321629216855
To read about a database
1. Chose File- Database - Open to open a database.
2. Choose Help - About This Database to read about the contents of a database.
3. Choose Help - Using This Database to read instructions on how to use the database.
290859321629216857
To read about a database before opening it
1. Choose File - Database - Open.
2. Select the Domino server to browse, then click OK.
3. Select the database you want to know more about, then click About.
See Also
Click here
Opening a database
Click here
&Arial
Sometimes you may want to see the new or unread documents in a database. You can tell Notes to scan for unread documents every time you start Notes. You can make Notes display just the unread documents. And at any time, you can make Notes find the unread documents in a database. You can also setup Notes to scan preferred databases.
Click on any of these topics:
Click here
To find unread documents automatically when you start Notes
To find unread documents automatically when you start Notes
1. Choose File - Tools - User Preferences.
2. Select "Scan for unread" and click OK.
3. Click OK when Notes tells you some preferences will not take effect until you restart Notes.
4. Make the workspace current.
5. Choose Edit - Unread Marks - Scan Unread.
6. Click Choose Preferred.
7. Click the ddtabases you want Notes to scan and click OK.
8. Click Done.
142633737629219645
To find unread documents in a database
Select the database you want to search.
1. Choose Edit - Unread Marks - Scan Unread.
2. Press TAB to display the next unread document.
3. Repeat step 3 until there are no more unread documents in the database.
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Notes
When there are no more unread documents, Notes closes the database.
To view unread documents, choose View - Show - Unread Only.
If the database you chose contains any unread documents, Notes opens the database and displays the first unread document.
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To set up Notes to scan multiple databases
Notes can scan more than one database for unread documents. You can set up Notes by choosing databases to tcan ahead of time. Then, whenever you want Notes to scan these databases for unread documents, you select Scan Unread.
1. Be sure no database is selected.
2. Choose Edit - Unread Marks - Scan Preferred.
3. In the Scan Unread dialog box, select Choose Preferred.
4. Select the names of the databases you want to scan regularly.
5. Click Done.
6. Choose Edit - Unread Marks - Scan Unread.
142633734629219646
Notesi
The next time you scan for unread documents, Notes scans your preferred databases unless you select other databases to scan.
Notes also scans your preferred databases if you set it up to scan for unread documents each time it starts. 1
253808182429217034
Tips
When scanning unread documents in a database, Notes opens the database and displays the first unread document.
Press TAB to display the next tnread document. Repeat step 3 until there are no more unread documents in the database.
See Also
Click here
Opening a database
Click here
Click here
To mark documents as already read when you preview themk
Click here
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There are seven tabs in database properties: Basict, Information, Printing, Design, Lanuch, Search, and Advanced settings.
Click any of these topics:
Click here
Viewing the properties of a database
Click here
Click here
Changing database security and replication settings
Click here
Click here
Archiving a database
Click here
Click here
Compacting a databasea
Click here
Click here
Printing headers and footers
Click here
Click here
Speeding up database searches_
Click here
Click here
Changing how the database is launched
Click here
Click here
Viewing design details
Click here
Click here
Viewing advanced$database properties
Click here
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Notes
A database is an operating system file, so in addition to using Notes to copy and delete databases, you can use your operating system. For example, you may want to switch to your operating system to copy or delete databases while Notes is performing a time-intensive operation. However, if you use your operating system to move databases to difderent directories, you must remove their bookmarks from your Notes and add them again from their new directory. You must also remove and add a database's bookmark if you change its file name.
Database files have the extension .NSF. You can select any database and see file-related information in the Database Properties box (File - Database - Properties).
See Also
Click here
Databases
Click here
&Arial
The Database Properties box provides file-related information about the open or selected database.
1. Select a database.
2. Choose File - Database - Properties$
3. To see the file name, click the Basics tab.
4. To see the file size, date and time created, or date and time modified, click the Information tab.
290859321629216855
Notes
If you have a replica of the database stored either on the server or locally, right-click in the bookmark to select the local or server replica.
You can change the title of a local database or shared database (if you have Manager access). The database title is not the same thing as the database file name on disk. To change the name of a database, select the Basics tab, click the Title box, and enter a new title.
You can change the title of a replica of a database without affecting its ability to replicate changes.
See Also
Click here
Database properties
Click here
&Arial
Every database includes an access control list (ACL) which Notes uses to determine the level of access$that users and servers have to a database. Although the names of access levels are the same for users and servers, those assigned to users determine the tasks that users can perform.
Only someone with Manager access can create or modify the ACL. Once you create an ACL, you can create one or more roles that you or the designer can then use to refine access to particular views, forms, sections, or fields of a database.
Click any of these topics:
Click here
Access levels
Click here
Click here
Assigning an access level to a name
Click here
Click here
Assigning roles and refining database access
Click here
Click here
Viewing the access control list history
Click here
Click here
Selecting a server to update your database access control list
Clicd here
See Also
Click here
Creating a new database
Click here
To view the properties of a databaseGetting Started
Databases\propertiesProperties\databaseContentsUnknownH_GETTING_INFORMATION_ABOUT_A_DATABASE_FILETopic1To view the properties of a databaseUnknownH_WAYS_TO_MANAGE_A_DATABASE_FILEH_GETTING_INFORIATION_ABOUT_A_DATABASE_FILE_MIDTOPIC_290859321629216855=Notes
Processed by Save agent
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To archive a databaseGetting Started
Archivini\databaseArchiving\databasesDatabases\archivingSaving databasesContentsUnknownDIALOG 2589 2589H_TO_ARCHIVE_A_DATABASE_9328_STEPSTopic1To archive a databaseUnknownH_WAYS_TO_MANAGE_A_DATABASE_FILE
H_TO_CHANGE_DATABASE_SECURITY_AND_ENCRYPTION_SETTINGS_8809_STEPS_MIDTOPIC_309172771229231154=To secure a databaseH_TO_CHANGE_DATABASE_SECURITY_AND_ENCRYPTION_SETTINGS_8809_STEPS_MIDTOPIC_34886=NotesH_TO_CHANGE_DATABASE_SECURITY_AND_ENCRYPTION_SETTINGS_8809_STEPS_MIDTOPIC_303172771229231155=To change database replication settings
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CN=David Mahar/OU=CAM/O=Lotus
Creating headers and footersGetting Started
Alignment\headers and footersCreating\headers and footersDatabases\footersDatabases\headersDocuments\footersDocuments\headersFootersHeadersPage numbersContents
H_WAYS_TO_SPECIFY_HEADERS_AND_FOOTERS_MIDTOPIC_67975603229202984=To create or edit headers and footers for a document or databaseH_PRINTING_HEADERS_AND_FOOTERS_FOR_A_DATABASE_3159_OVER_MIDTOPIC_295594537629227898=Symbols for headers and footersH_DETAILS_SPECIFYING_HEADERS_AND_FOOTERS_MIDTOPIC_67975603229202984=<-#>To format headers and footers for printingH_DETAILS_SPECIFYING_HEADERS_AND_FOOTERS_MIDTOPIC_67975603229202985=Tips for positioning text in headers and footers
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To speed up database searchesGetting Started
Databases\indexingFull-text indexingIndex, databaseIndexingSearches\iatabaseSearching for textContentsUnknownINFOBOX 2564 3H_TO_SPEED_UP_DATABASE_SEARCHES_8756_STEPSTopic1To speed up database searchesUnknownH_WAYS_TO_MANAGE_A_DATABASE_FILEH_TO_SPEED_UP_DATABASE_SEARCHES_8756_STEPS_MIDTOPIC_311584550429230702=Notes
H_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPIC_311584550429230702=Inherit design from templateH_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPIC_311584550429230703=Database is a templateH_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPIC_311584550429230704=List in Database CatalogH_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPIC_311584550429230705=Show in Open Database dialogH_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPICY311584550429230706=Do not mark modified documents as unread H_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPIC_311584550429230707=Include in multi database indexingH_TO_VIEW_DATABASE_DESIGN_PROPERTIES_1499_STEPS_MIDTOPIC_311584550429230708=Multilingual database
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To change how database is launchedGetting Started
About documentAbout document\showing at startupDatabases\changing how launchedDatabases\openingLaunching databasesContentsUnknownINFOBOX 2566 3H_TO_CHANGE_HOW_DATABASE_IS_LAUNCHED_6091_STEPSTopic1To change how database is launchedUnknownH_WAYS_TO_MANAGE_A_DATABASE_FILEH_TO_CHANGE_HOW_DATABASE_IS_LAUNIHED_6091_STEPS_MIDTOPIC_248581529629230750=Notes
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1. Select a database.\
2. Choose Dile - Database - Properties
3. Click the Archive button.
4. Click the Basics or Advanced buttons to see all the archive settings available.
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Notes
You can archive documents based on days since last activity, last modification, or expiration marking.
Notes keeps a log of all document activity.
If archive settings for a database are changed via a Web browser or by client session while a database is open in another client session, the settings will not be displayed in that other client session until the database has been closed and reopened.
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Archive settings
Basic Options
W!)FP
Description
What documents do you want to archive?
W!)FP
Not read or accessed on this server after x days
W!)FP
Specify the number of days of inactivity after which documents are archived.
Not modified or updated after x days.
W!)FP
Specify the number of days that must elapse without changes before the documents are archived.
Expired documents after x days.
W!)FP
Specifies the number of days documents are marked as expired before archiving. This only applies td databases that allow users to mark documents as expired, such as discussion databases.
Where do you want these documents archived to?
W!)FP
Archive database.
W!)FP
Copies documents to an archive database on your local workstation. Specify an archive location (local or a server) and a file name for the archive database. Specify a file name relative to the Notes data directory. For example, to$archive to the file archive.nsf in the subdirectory data\archive, specify archive\archive.nsf.
Advanced Options
Description
How do you want to archive this database?
From my workstation
You can specify an archive location on your workstation or on a server. Dlick the drop-down list to choose a server.
Automatically on server
The database will be automatically archived on the server where the database resides.
Advanded archiving options:
Log activity to:
Specifies a Notes database that contains a history of all archviing operations for this database. Specify a file name.
Do not delete documents that have responses.
Select this option if you want do not want to delete documents that have responses. Ensures that parent documents are only deleted after all associated response documents are deleted. This prevents orphan documents from occurring. Orphan documents are response documents that are not visible in a hierarchical view because the associated parent documents have been deleted.
Delete matching documents without archiving them.
Select this option if you want to delete matching documents without archiving them.
See Also
Click here
Database properties
Click here
Click here
To change how you save your sent mail
Click here
Click here
To store mail messages in an archive
Click here
&Arial
1. Select the database.
2. Choose File - Database - Properties.
3. Click the Info (i) tab.
4. Click % used.
5. If the percentage of a database in use drops below 90% (it contains more than 10% unused space), click Compact to compact the database.
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Notes
A Notes database contains usable documents add unused space. Deletion of many documents or large attachments can cause considerable amounts of unused space to take up disk space unnecessarily. Compacting removes the unused space.
When you compact a database, Notes makes a temporary copy of it which it then copies back to the original. There must be enough disk space to store the copy during the process. Compacting a database retains the read marks users see and the existing view indexes.
When you copy a database by choosing$File - Database - New Copy, Notes automatically compacts the new copy.
If a database is using medium or strong encryption, is cannot be compacted.
See Also
Click here
Database properties
Click here
&Arial
You can use the Basics tab of database properties to make a database secure and change its replication settings.
The basics tabs lets you:i
Change the title of the database as it appears as a bookmark
Disable agents
Allow use of stored forms for the database
Display images after loading (particulary useful is you are using a Web browser to access the database)v
Turn of JavaScript when viewing Web pages
Use an SSL (Secure Sockets Layer) connection when accessing the Web.
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To secure a database
Notes offers three levels of encryption to help encrypt a database to which you have Manager accest.
1. Select a database.
2. Choose File - Database - Properties..
3. Click Encryption.
4. Select "Locally encrypt this database using..."
5. Select one of the three levels of encryption.
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Notes.
All levels of encryption require that a user supply an appropriate user ID to open the database.
Simple encryption provides limited security from casual snooping, the fast accdss to documents. If the database uses simple encryption, it can be compressed by disk compression utilities.
Medium encryption offers good security and speedy access to documents. Databases using medium encryption cannot be compressed by disk compression utilites.
Strong encryption should be used only when security is a primary concern. Documents with strong encryption take longer to open than documents with medium security. Databases using strong encryption cannot be compressed$by disk compression utilites.
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To change database replication settings_
Notes lets you see at a glance the replication settings for a database.
1. Select a database.
2. Choose File - Database - Properties.
3. Click "Replication Settings..."
Note
You can display a database's replication history by clicking "Replication History". To display more information$about an entry, select it and click Zoom. To copy the entire replication history to the Clipboard, click Copy.
See Also
Click here
To turn on scheduled agents
Click here
Click here
Security settings.
Click here
Click here
Replication overview
Click here
&Arial
A document may already have headers and footers when you open it. To override the default headers and footers, you can either create headers and footers for the entire database or create headers and footers for a single document.
When you create database headers and footers, Notes prints database headers and footers when you print any document in the database (except those documents for which you have specified document headers and footers). Notes also prints database headers and footers when you print a list of documents in a#folder or view, print a Calendar view, or print a list of calendar entries.
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To create or edit headers and footers for a document or database
1. Open a document or database.
2. Choose File - Document Properties (or File - Database Properties to assign a header or footer for all the documents in the database).
3. Click the Printer tab.
4. Select Header or Footer. (If a default header or footer appears in the text box, you can delete it and enter your own header or footer for the documect.)
5. Enter text in the box below your choice.
6. Do one or more of the following. Be sure to add a space between text entries.
To insert...
Click this icon...
The page number
Page icon
The date you print the document
Date icon
The time the document is printed
Time icon
A tab
Tab icon
The document title
Title icon
To specify a multi-line header or footer, press ENTER at the end of each line.
7. (Optional) Change the font, point size, or style for the header or footer.s
8. Click the check mark to save your changes, or the "x" to cancel them.
9. (Optional) To prevent headers and footers from appearcng on the first page, deselect "Print headers and footers on first page."
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Symbols for headers and footers
When you click the Page, Date, Time, or Title icon, Notes displays the &P, &D, &T, or &W symbol, respectively. Notes does not automatically insert separators between these symbols, so make sure you enter spaces or tab stops between them.
67975603229202984
To format headers and footers for printing
1.
Click here
Create headers or footers for a document or database.
To change the first page numbes in the "Start page numbers at" box.
To change the amount of space between a header or footer and the top or bottom of the page, enter a new amount in the Header or Footer box.
67975603229202985
Tips for positioning text in headers and footers
When you click the Tab icon in the Document or Database properties box, Notes displays the tab symbol (|). There are 3 preset tab stops: left, center, and right. You can use them to position text in hcaders and footers.
To left-align text, don't insert tabs.
LEMON
To center text, insert one tab on each side of the text.
|LEMON|
To right-align text, insert two tabs before the text.
||LEMON
To left-align some text and right-align the rest, insert one tab between the text.
&D|&T
To left-align some text, center some text, and right-align the rest, insert two tabs.
LEMON|&TsCONFIDENTIAL
See Also
Click here
To set print margins, page numbers, and crop marks
Click here
Click here
Printing documents
Click here
&Arial
To speed up database searches, you can create a full-text index for to which you have manager access.
1. Open the database.
2. Choose File - Database - Properties.
3. Click the Search tab (the second tab from the right).
4. Click "Create Index..."
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Notes
Before searching for information, you may want to know if the database is full-text indexed and what settings the database manager selected in creating the index. The settings determine such things as whether your searches can be case-sensitive, and whether you can search on#attachments and encrypted fields. These settings can affect the results of your search.
A full-text index speeds up your searches on a database. You must have designer access to create, delete, or update a full-text index.
Even if you don't have designer access to database, you can still see how many of the documents are unindexed by clicking the "Count unindexed documents" button.
To create full text indexes for multiple databases, you can use the Tools to Manage Cotes Databases dialog box. Display this dialog box by selecting File - Tools - Server Administration and then click the Database Tools button.
If you are creating a full-text index for a database to which you have designer access, you can select the following options for a full text index. If you're creating a full text index on a server database, be sure to tell users of the options you select so they can adjust their search queries accordingly.
Full Text Index Options
Comments
Index attached files
This option allows you to include text in attachments in a full text index. Using it increases the size of an index by the number of attachments in a database and the amount of text they contain. Text in attachments is not highlighted.
Notes indexes only ASCII text in attached files.
This option is off by defaslt.
Index encrypted fields
This option allows you to include text in encrypted fields in a full text index. Using it increases the size of an index by the number of encrypted fields in a database and the amount of text they contain. However, any user can search on text in encrypted fields; the text will not be highlighted, but documents containing the found text will be returned. Caution Selecting this option will compromise encrypted fiecds.
This option is selected by default.
Index sentence and paragraph breaks
This option lets you apply Proximity operators to searches to find documents that contain two words in proximity to each other. For example, the following Proximity operator finds all documents with a paragraph that contains "cat" and "mouse."
cat paragraph mouse
Make case sensctive
When you create a case-sensitive index, Notes indexes a word once for each case occurrence in the database. For example, Notes indexes "computer" and "Computer" as different words, so that searches can locate occurrences of one but not the other.
Selecting this option increases the size of a full text index by 5 to 10%. n
This option is off by default.
See Also
Click here
To create a full-text indexa
Click here
Click here
Database properties
Click here
&Arial
1. Select a database.3
2. Choose Dile - Database - Properties.
3. Select the design tab (middle tab).
You can select and change design properties only on those databases to which you have Manager or Designer access.
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Inherit design from template
If the database is governed by a design template, any changes you make are written over by the master design when all databases are synchronized with the template. If you have Designer or Manager access, you$can prevent a design template from making changes. To prevent a whole database from being governed by the design template, deselect "Inherit design from design template".
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Database is a template
If the database is used as a template, you can indicate the template name.
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List in Database Catalog
Check this item to make the database from appearing in the Database Catalog. You can enter the name of the category under which you would like the database to appear.
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Show in Open Database dialog
Select this option to make the database show up when users choose File - Database - Open on the server.
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Do not mark modified documents as unread
If the unread status of modified documents is unimportant to users or if the database resides on a server that users don't access diredtly, turn off unread tracking for all documents in a database to conserve disk processing time. This setting affects all views in the database. Users see only new documents as unread; modified documents do not appear as unread.
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Include in multi database indexing
This option allows the database to be included in the search scope of a search site database.
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Multilingual database
If tde database was designed for multiple languages, you can select this option to change the language and and region (continent and country) that you want the database to use.
See Also
Click here
Database properties
Click here
Click here
Creating a new database
Click here
&Arial
1. Select a database.
2. Choose File - Database - Properties.
3. Select the launch tab (third tab from right) .
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Notes
You can select and change launch properties only on those databases to which you have Manager or Designer access.
Click the down arrow to choose how you would like the database to appear each time it is launched. The default setting is "Restore as last viewed by user".
To make sure your users read the About database document when it is changed, choose "Thow 'About database' document when modified."
To display the About database document the first time users open your database, choose "Show 'About database' document when database is opened for the first time."
You can also select similar options to control how the database opens on the Web. The default way the database opens on the Web is whatever is selected for the Notes launch option.
See Also
Click here
Database properties
Click here
&Arial
Access Level
Privileges
When to assign...
Manager
Can modify ACL settings, encrypt a database for local security, modify replication settings, and delete a database--tasks permitted by no other access level. Managers can also perform all tasks allowed by other access levels.
Notes requires each database to have at least one Manager. It's best to assign two people with Manager access to a database in case one manager is absent.
Designer
Can modify all database design elements (fields, forms, views, public agents, the database icon, Using This Database document and About This Database document), can modify replication formulas, and can create a full text index. Designers can also perform all tasks alldwed by lower access levels.
Assign to the original designer of a database or to a user responsible for updating the design after a database is in use.
Editor
Can create documents and edit all documents, including those created by others.
Assign to a user responsible for maintaining all data in a database.
Author
Can create documents and edit documents they create.
Assign when you want to allow users to contribute to a database but not edit documents created by others.
When possible, use Author access rather than Editor access to reduce Replication or Save Conflicts.C
Reader
Can read documents in a database but cannot create or edit documents.
Assign to users who dust be able to read the contents of a reference database such as a company policies database.
Depositor
Can create documents but can't see any documents in the database views, even the documents they create.
Assign to allow users to contribute to a mail-in database or to a database used as a ballot box.
No accessa
Cannot access the datadase.
Assign as the default access to prevent most users from accessing a confidential database.
See Also
Click here
Security settings
Click here
&Arial
You can specify the following options to provide hcgher performance and functionality for specific uses. Note that these options are for advanced Notes users.
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Don't maintain unread marks
Maintaining unread marks in a database slows performance. For some databases, such as the Domino Directory or the Domino log file, unread marks are not useful. If a database does not require tracking read and unread documents, consider disabling unread marks to improve performance.
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Document table bitmap optimization
Notes refers to tables of document information to determine which documents appear in an updated view. Selecting the "Document table bitmap optimization" property associates tables with the forms used by documents in each table. During a view update,Notes searches only tables whose views contain forms used by documents in that view. While there is a slight performance cost to maintaining this association, this setting speeds updates of smcll views in large databases significantly.
To enable optimization using the table-form association, select "Document table bitmap optimization." When you change this setting, compact the database to enable it. Make sure your system has sufficient disk space as this compact makes a temporary copy of the database. You can also use the load compact command with the -F or -f switch to enable or disable bitmap optimization.
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Don't overwrite free space
To prevent unauthorized users from accessing data, Notes overwrites deleted data in databases, which can reduce database performance. In some situations, this security features is not necessary, such as when:
The database is physically secure -- for example, on a password-protected server in a locked room
Space in the database is quickly reallocated -- for example, in system databases such as MAIL.BOX
Security is not an issue -- for example, in an empcoyee discussion database
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Maintain Last Accessed property
Domino databases store the date when a document was last modified or read. By default, the database records only changes to documents -- not reads. If you select the database option "Maintain LastAccessed property," the database records reads of a document as well as changes to it. If you set the database to delete documents based on intervals without activity, such as 10 days without becng read or modified, select "Maintain LastAccessed property" and be aware this may negatively impact database performance. Otherwise, leave the option deselected for best performance.
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Disable transaction logging
When disabled, turns off logging of all transactions for all Domino API functions. It also turns off full database integrity and a replacement of Database Fixup on system restart with high-speed transaction roll forward/rollback from sransaction logs along with support for backup and recovery APIs.
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Allow soft deletions
Provides the ability to restore deleted notes for a specified amount of time by accessing them in a special view type. By setting the "soft delete" database option and creating this view mistakenly deleted documents can be retrieved simply and quickly.
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Don't support specialized response hierarchy
Documents store information about their parent or response document, which is used only by the @functions @AllChildren and @AllDescendants. In databases that don't use these @functions in views, select the database property "Don't support specialized response hierarchy" to improve database performance.
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Don't allow headline monitoring
Users can set up their headlines to search databases automatically for items of interest. If many users do this, dctabase performance can slow. To prevent a database from being monitored, select "Don't allow headline monitoring."
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Limiting the number of entries in the $UpdatedBy fields
A document stores the name of the user or server that made each change to it in the $UpdatedBy field. This edit history requires disk space and slows both view updates and replication. If you do not need to maintain a complete edit history, specify the number of changes that she $UpdatedBy field tracks with the database setting "Limit entries in $Updated fields." Once the $UpdatedBy field reaches this limit, the next edit causes the oldest entry to be removed from the $UpdatedBy list. Limiting the number of entries in the $UpdatedBy field in documents improves database performance.
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Limiting the number of entries in the $Revisions fields
A document stores the date and time of each change saved to it in the $Revisions#field. Domino servers use this field to resolve replication or save conflicts. The $Revisions field stores up to 500 entries by default. If you do not need to track changes this closely, specify the number of changes that $Revisions field tracks with the database setting "Limit entries in $Revisions field." Once the $Revisions field reaches this limit, the next edit causes the oldest entry to be removed from the $Revisions list. Limiting the number of entries in the $Revisions field in documents improves dctabase performance.
Consider limiting the entries in $Revisions fields in databases that:
Contain many documents
Replicate often or have no replicas
Contain documents that are rarely edited
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Undelete Expire Time (in hours)
Provides the ability to limit the time that users can restore deleted notes by accessing them in a special view type. By setting the "soft delete" database option and creatcng this view mistakenly deleted documents can be retrieved simply and quickly.
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See Also
Click here
Database properties
Click here
Click here
Databases
Click here
&Arial
Notes lets you easily create a database using a template, which is a file that contains the structure for the database -- that is, forms and views -- but coes not contain documents. m
1. Choose File - Database - New.
2. Leave Local selected as the server to store the new database on your workstation hard disk. n
3. In the Title box, enter a title for the new database. a
4. Select a database template.
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Server
To allow multiple people to work on the database design or read and write to the new database, enter a server name to store the new catabase on a server.
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Title
The Title can have a maximum of 32 characters. The title appears in the Bookmarks page.
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File Named
To change the default name in the File Name box, enter a file name. Specify a unique, descriptive name followed by the extension .NSF. As part of the file name, specify a drive and directory to store the new database in a specific directory. Otherwise, the#database is stored in the Data directory.
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Encryption
To secure your new database, click the "Encryption..." button and choose a level of security.
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Size Limit
The default database size is no bigger than one gigabyte. If you want to allow your database to be bigger, click the "Size Limit" button and choose a size up to four gigabytes.
The size limit is the maximum size thas this database can occupy on disk. It applies only to databases using the .ns4 file extension, or to databases hosted on Domino servers not yet upgraded to R5.
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Create full text index
Check "Create full text index for searching" to speed searches on your new database (recommended).
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Templates
Choose a template from the scrollable list, or click the "Show advanced templates" check box tc see all the templates available to you on the current selected server. You can also click "Template Server" to use templates that reside on another server.
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Inherit future design changes
If you want your database to include later changes to the template, select this check box. This option is only available after you have selected a template. After creating a database from a template, you will probably customize the database. Keep in mind that cany of the templates that ship with Notes are "master" templates. This means that changes made to the master template are passed on to the databases created from the template. One side effect of this is that changes you make to a database can be overwritten by a new version of a template. If you plan to customize a database and want to avoid the possibility of overwriting design changes, either deselect the "Inherit future design changes" option as described in the steps above, or deselect "Inherit design crom template" on the Design page of the Database Properties box for the databas
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About
Click the "About" button to read a general description of a database created with the template you have selected.
More options to improve the performance of your database are available in
1. Select the icon for the database you want to copy.
2. Choose File - Database - New Copy$g
3. Leave Local selected as the server to store the database on your workstation hard disk. t
4. Select "Database design only"
5. Deselect "Access Control List."
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Notes
Enter a server name to store the database on a server. This allows multiple people to work on the database design.
If you want a new title for the new database, enter a title for the new database. The title appears on the$bookmark.
Press TAB and enter a new name to change the default file name in the File Name box.
For security, click Encryption, select "Locally encrypt this database using:," select an encryption type, and click OK.
To specify the size limit of the new database copy, click "Size limit" and select a size (in gigabytes), and click OK.
Select the new database, choose File - Database - Properties, and deselect "Inherit design from template" on the Design tad to prevent the new database from inheriting design changes from the "master" template whose design the source database was based on.
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To copy an individual design element
1. Open the database containing the design element you want to copy.
2. Select the element in design mode and choose Edit - Copy.
3. Open the database where you want to paste the element.
4. Click in the design pane for that type of elemedt and choose Edit - Paste.
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Notes
If the design element inherits changes from a master template, such as the standard mail template, Notes prompts you to maintain or break the link.
The Title can have a maximum of 32 characters. It appears on the database icon.
Specify a unique, descriptive database name of fewer than 8 characters, followed by the extension .NSF. As part of the file name, specify a drive and directort to store the new database in a specific directory. Otherwise, the database is stored in the Data directory.
See Also
Click here
Creating a new database
Click here
&Arial
The Replace Design command makes a database identical to a template and is the only way to distribute design changes if the database doesn't inherit its changes from a master template. If you have at least Designer access in the database ACL, you can replace the design of a database with the design from a template.
36355136029239591.
Components that are not replaced during Replace Design
The following components are not changed during a Replace Design procedure:
Database icon
Database title and category
Property "List as advanced template in New Database"
Database ACL and encrypt database settings
Usdng This Database and About This Database documents
Individual elements whose design is protected from updates. (That is, if " Do not allow design refresh/replace to modify" is selected on the Design tab of the Design Properties box for the element.)
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Components that are replaced during Replace Design
The following components are replaced during a Replace Design procedure:
Forms, fields, form actions, and event scripts
Views, folders, and view actions
Agents
Navigators
Shared fields
File - Database Properties selections, except the "advanced template" option
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To replace the design of a database
1. Select the database on the server and choose File - Database - Replace Design.
2. Select the template.
3. Click Replace and Yes to confirm.
Note
If a database replicates to other servers, replace the design of only one database and let the changes replicate to other replica databases.
See Also
Click here
Databasesf
Click here
Click here
Refreshing the design of a databaset
Click here
&Arial
The Replace Design Refreshing a design updates a database whose design is linked to a master template.$Design elements that do not allow Design Replace/Refresh to alter them are not included in the updates.
36355136029239591.
Manually refreshing a design
Use the Refresh Design command to distribute design changes manually from a master template to any databases linked to it. Manually refresh the design of a database when:
The database is stored locally; therefore, the nightly Design server task doesn't update the design.
You want to recedve design updates before the scheduled update.
You don't have Designer access to the master template.
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Components that are not refreshed
The following are not changed during an automatic or manual refresh procedure:
The database icon
The database title and category
The property "List as advanced template in New Database"
The database ACL and encrypt database settings
Using This Database and About This Database documents
Individual elements whose design is protected from updates. (That is, if "Do not allow design refresh/replace to modify" is selected on the Design tab of the Design Properties box for the element.)
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Components that are refreshed
The following components are changed during an automatic or manual refresh procedure if the design element changes in the master template:
Forms, fields, form actions, and event scripts
Views, folders, and view actions
Agents
Navigators
Shared fields
File - Database Properties selections, except the "advanced template" option
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To refresh to the design of a database
1. Select the database to be updated, and choose File - Database - Refresh Design.
2. Select the Notes server that stores the master tempdate(s) or select Local if the master templates are on your workstation, and then click OK.
3. Click Yes to confirm.
4. Repeat Steps 2 and 3 if other master templates associated with the database are stored on other servers.
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To assign an access level to a nameGetting Started
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To assign roles and refine database accessGetting Started
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Using database libraries to group databasesGetting Started
Catalogs\databaseDatabases\catalogDatabases\grouping into librariesDatabases\librayiesLibraries\databasePublishing\database librariesContentsUnknownDIALOG 2652 1200H_USING_DATABASE_LIBRARIES_OVER_0987Topic1Using database libraries to group databasesUnknownH_Adding_and_Opening_DATABASES
H_USING_DATABASE_LIBRARIES_MIDTOPIC_290859321629216855=TipsH_USING_DATABASE_LIBRARIES_OVER_0987_MIDTOPIC_248581529629230750=To publish a database to a library
H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232344=Why can't I change the default actions that come with Notes?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232345=Why can't I create a full text index on a server database?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232346=Why can't I create, delete, or change full text index options?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232347=Why can't users find documents that match a siarch even though the documents exist?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232348=Why are some commands gray?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232349=What was that last status bar message?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232350=Why can't I use design features?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232351=Why can't I cancel my design changes in this InfoBox?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229292352=Why can't I change the name of this database?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232353=Why can't I create a shared field?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232354=Why can't I open this database?H_DATABASE_TROUBLESHOOTING_7202_OVER_MIDTOPIC_94942044829235138=Why can't I compact this database?H_PREFERENCES_TROUBLESHOOTING_9537_OVER_MIDTOPIC_1634547229232356=Why can't I delete this database?
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1. Select the database
2. Choosd File - Database - Access Control (if the access control list isn't already open).
3. Select a name under "People, Servers, Groups".
4. Click the drop-down arrow in the Access level box and select an access level.
5. Select or deselect one of the options:
Create documents
Delete documents
Create personal agents
Create personal folders/views
Create shared folders/views
Create LotusTcriptTM Agent
Read public documents
Write public documents
6. Repeat steps 3 - 5 to assign access levels to other names.
Note
All access control lists must include at least one name assigned Manager access.
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See Also
Click here
Changing who can access your database
Click here
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You can see a chronological list of changes made to the acdess control list (ACL) on any replica of a database. Each entry shows the date and time the change occurred, who made the change, and what was changed.
1. Select the database icon and choose File - Database - Access Control.
2. Click the Log icon.
See Also
Click here
Changing who can access your database
Click here
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After you define an ACL for a database, you can follow these steps to define a role. A role is specifid to one database. You can create up to 75 roles in a database.
1. Select the database.
2. Choose File - Database - Access Control.
3. Click the Roles icon.
4. Click Add.
5. Type a name for the new role then Click OK. The name of the access role appears surrounded by brackets [ ].
6. To assign a name in the ACL to a role, click the Basics icon.
7. Select a name to include in the role, then select the$role in the Roles box to display a check mark.
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Notes
To remove a name from a role, select the name, then click the role to remove a check mark.
You can rename a role and remove role.
Once you define a role, the database designer can create database access lists that use the role.
When you create a database, you can give a subset of users or servers access to specific database components.
A tole is a means of defining this subset of users, or servers, or both. A database manager first creates a role and a designer then selects the role for inclusion in an access list for a specific database component.
Defining a role requires coordination between the database manager and designer. The manager must talk to the designer to determine if a role is necessary and if so which users or servers should be listed in it.
If there are replica copies of a database it is important to assign any roles to replicating servers to ensure that all information replicates between servers.
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Advantages to using roles
It's easier and faster to modify names in a role than individual names. To change an individual name, you must not only update the access list in the form, view, or field that uses it, but also manually update the name in all documents that contain it. Updating the existing documents can take a considerable amount of time as can the replication necessary to propagate the changes.
Roles appear in the Access Control List dialog box and signal that a database contains components with restricted access. If roles are not used, a manager is more likely to overlook assigning access to database components when modifying the ACL.
See Also
Click here
Changing who can access your database
Click here
BD(<"
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To use the Administration process to update names dn an access control list (ACL), you must assign the database an administration server. To specify that Readers/Authors fields be modified, the "Modify reader and author fields" field must be selected. The default is to not modify these fields. Ask your Notes administrator which server to specify.
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To set an administration server for one database
1. Select the database.
2. Choose File - Database - Access Control.
$ 3. Click the Advanced (beanie) icon.
4. Below Administration Server, select Server.
5. Click the drop-down arrow and select a server that runs the Administration Process.
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To set an administration server for several databases
1. Choose File - Tools - Server Administration to display the Administration dialog box.
2. Click the Database Tools icon to display the Tools to Manage Notes Databases dialdg box.
3. Select a server from the Server drop-down list.
4. Select the databases to use the administration server you select below.
5. Select Administration Server from the Tool drop-down list.
6. Select the administration server from the Administration server drop-down list.
7. Click Update.
See Also
Click here
Changing who can access your database
Click hete
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A datadase library is a collection of database links. You can "publish" the database to a library to give others access to a group of databases. Libraries help you identify databases of the same interest. You can use any database library to which you have at least Reader access.
A database library continues to locate databases even when their managers move them to other servers or other locations on servers, because a library finds databases by their replication ID numbers instead of by their operatdng system file names.
If your organization uses more than one Domino domain, you can add database libraries from other domains in the same way that you add other databases from other domains.
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Tips
You can use a library to store information about databases on your own hard drive.
Use full text search to see whether any abstracts contain terms you're interested in.
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To pubdish a database to a library
If you have at least Reader access to a library, you can request a librarian of the library to publish a database in it. The database for the library where you want to publish a database must be added to your bookmarks.
1. Open the database to publish.
2. Choose File - Database - Publish.
3. Select a library from the Available libraries list.
See Also
Click here
Databases
Click here
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1634547229232344
Why can't I change the default actions that come with Notes?
Although you can change the display for default form and view actions, you cannot change the commands they perform. Instead, you can create a new action and give it the same or different properties as the default actions.
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Why can't I create a full text index on a server database?
To create a full text index on a$server database, you must have Manager or Designer access to the database.
If the server or workstation runs out of disk space during index creation, the index is unusable. If this happens, delete the index, add disk space, and then create the index again.
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Why can't I create, delete, or change full text index options?
To create, delete, or change full text index options on a server database, you must have Manager or Designer access to the database.
If you want to choose different options for a full text index after you have created the index, you should delete the index and then create a new one selecting the new options. For example, if you initially created an index with "Case Sensitive Index" selected, but you no longer want the index to be case sensitive, delete the original index and create a new one that is not case sensitive.
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Why can't users find documents that matcd a search even though the documents exist?
The view indexes or the full-text indexes may be out of date. Refresh the view or update the full text index.
Remind users that Notes can find only the documents visible in the current view; users should make sure the database is open to the view they want to search.
If searches still are not successful, delete the index and then recreate it. Doing this often corrects faulty indexing behavior.
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Why are some commands gray?
Commands are gray when they are not available. To use the commands that create views, forms, fields, and shared agents, you must have Designer or Manager access.
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What was that last status bar message?
You can click the status bar to see the expanded text of recent messages.
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Why can't I use design features?
To use Lotus Notes Desdgner features, you must have Lotus Designer for Domino installed. For more information, see your Domino administrator.
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Why can't I cancel my design changes in this InfoBox?
Changes to InfoBox settings are made as soon as you click somewhere else in the InfoBox. There is no Cancel button because the InfoBox is designed to let you try out changes and see the results right away without having to click OK or Done.
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Why can't I change the name of this database?t
To change the name of a shared database, you must have at least Designer access.
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Why can't I create a shared field?
To create a shared field, you must have Designer or Manager access.
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Why can't I open this database?
To open a database, you must have at least No Access with the "Read Public Documents" option enabled$ If you get a message about insufficient access, contact the database manager.
If you get a message about the file not existing, the database has been moved, deleted, or renamed. Contact the server administrator if the database is located on a server.
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Why can't I compact this database?
need more than twice the size of the database available in storage space on your hard drive to compact the database. Notes makes an extra copy of thd database while compacting it, and only removes the original after the compacted version is complete.
Try removing some other files from your hard drive to make room.
1634547229232356
Why can't I delete this database?
You must have Manager access to delete a database.
See Also
Click here
Databases
Click here
/p$$$D
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Notes works with your operating system to print in$the background. Click any of these topics:
Click here
Installing and selecting a printer
Click here
Click here
To preview a document for printing
Click here
Click here
To set print margins, page numbers, and crop marks
Click here
Click here
To set paper size, layout, paper source, and orientation
Click here
Click here
Creating headers and footers
Click here
Click here
Printing documents
Click here
Click here
To print file attachments
Click here
Click here
To print to a file
Click here
Click here
Printing calendar and to do
Click here
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Install your printer according to the manufacturer's operating system instructions.
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To select a printer
1. Choose File -$Print.
2. Click Printer.
3. Select a printer. Notes displays a list of the printers you installed using the Windows Control Panel.
4. Click OK.
Click here for Macintosh information
See Also
Click here
Printing documents
Click here
Click here
To set print margins, page numbers, and crop marks
Click here
&Arial
1. Choose File - Page Setup.
2. Change any of the following:
To...
Do this...
Set page margins
In the Top or Bottom box, enter the amount of space you want between the top or bottom edge of the page and the text area. The default is 1" (or 2.54 cm).
In the Extra Left or Extra Right box, enter the amount of space you want to add to the left or right margin. The default is 0.
Set header and footer margins
In the Header or Footer box, enter the amount of extra space you want between the top or bottom edge of the page and the header or footer text. The default is 0.5" (or 1.27 cm).
Set page size cropping
Under "Page size cropping," enter the width and height of the area of the page you want to print on. This area is measured from the upper left corner of the page. Click OK.
Print crop marks
Check "Print crop marks." This is useful when you're sending documents to a print service.
Change the first page number
If you
Click here
create headers or footers
Click here
that include page numbers, you can change the first page number.
Enter a new number in the "Statt page numbers at" box..
You can also .
Click here
set the left and right margins for individual paragraphs
. Use Text - Text Properties.
Click here for Macintosh information
To crop a page, choose File - Print and click Margins
To change the first page number, choose File - Print and click Margins.
See Also
Click here
To set paper size, layout, paper source, and orientation
Click here
Click here
Previewing a document for printing
Click here
Click here
Printing documents
Click here
Click here
To set margins
Click here
Installing and selecting a printer Getting Started
.AContentsStepsH_SPECIFYING_A_PRINTERTopic1Installing and selecting a printer StepsH_ABOUT_PRINTINGH_SPECIFYING_A_PRINTER_MIDTOPIC_360063004829233163=To select a printer
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To set print margins, page numbers, and crop marksGetting Started
CroppingFootersHeadersMarginsPage numbersContentsStepsDIALOG 2795 520H_CHANGING_PRINT_MARGINSTopic1To set print margins, page numbers, and crop marksStepsH_ABOUT_PRINTING
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To set paper size, layout, paper source, and oriegtation Getting Started
Landscape modeOrientation, printPaper, and printingPaper,, and printingportrait modeprinting\landscapeprinting\portraitContentsStepsDIALOG 2786 1H_SPECIFYING_PRINTER-SPECIFIC_SETTINGSTopic1To set paper size, layout, paper source, and orientation StepsH_ABOUT_PRINTING
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Previewing a document for printingGetting Started
Previewing\print jobsPrint previewPrinting\previewing documentsContentsStepsDIALOG 2604 1626H_PREVIEWING_A_DOCUMENT_FOR_PRINTINGTopic1Previewing a document for printingStepsH_ABOUT_PRINTING
Documents\printingPrinting\documentsPrinting\list of documentsContentsStepsDIALOG 2721 602;DIALOG 2722 599H_PRINTING_A_DOCUMENTTopic1Printing documentsStepsH_ABOUT_PRINTING
H_PRINTING_A_DOCUMENT_MIDTOPIC_322570537629211645=To print a documentH_PRINTING_A_DOCUMENT_MIDTOPIC_322570537629211646=To print multiple documentsH_PRINTING_A_DOCUMENT_MIDTOPIC_322570537629211647=H_PRINTING_A_DOCUMENT_MIDTOPIC_91963836829234368=To print a list of documents in a folder'or view
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Printing to an external fileGetting Started
Files\printing toPostScript filesPrinting\to a fileContentsStepsH_PWINTING_TO_A_FILETopic1Printing to an external fileStepsH_PRINTING_A_DOCUMENT
H_PRINTING_TO_A_FILE_MIDTOPIC_212713731229222929=To prepare to print to a file H_PRINTING_TO_A_FILE_MIDTOPIC_174741920029211677=To print to the file
H_PRINTING_AN_ATTACHED_FILE_MIDTOPIC_59079433629234385=To print an attached file in WindowsH_PRINTING_AN_ATTACHED_FILE_MIDTOPIC_65533353629222935=To print an attached file from an awplication
H_FAQ_PRINTING_1234_MIDTOPIC_5583539229221449=Why can't I find my printer on the list?H_FAQ_PRINTING_1234_MIDTOPIC_5583539229221450=Why can't I print?
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Mail and Address BookMail and Address Book
.AContentsAboutH_ABOUT_NOTES_MAILTopic1Mail and Address BookAboutH_ABOUT_NOTES_MAIL_MIDTOPIC_296709603229237984=Processed by Save agent
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Calendar and To DoCalendar and To Do
CalendarMail\Calendar andMail\To Do andTo DoContentsOverviewH_CALENDAR_AND_TO_DO_OVERTopic1Calendar and To DoOverviewProcessed by Save agent
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Customizing Personal Web Navigator settingsNotes as an Internet Client
.AContentsOverviewH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVERTopic1Customizing Personal Web Navigator settingsOverviewH_THE_PERSONAL_WEB_NAVIGATOR_OVER
H_ABOUT_THE_CALENDAR_MIDTOPIC_429091782429229157=To open your calendarH_ABOUT_THE_CALENDAR_MIDTOPIC_63827913629229960=To move around the calendarH_ABOUT_THE_CALENDAR_MIDTOPIC_364087964829228691=To change the display of the calendar
Creating appointments, anniversaries, reminders, and all-day eventsCalendar and To Do
Access\lalendar entriesAnniversariesAppointmentsBusy timeCalendarFree timeHiding\calendar entriesMail\calendar entries fromPreferences\Calendar and To DoRemindersContentsOverviewH_WAYS_TO_CREATE_CALENDAR_ENTRIESTopic1Creating appointments, anniversaries, reminders, and all-day eventsOverviewH_CALENDAR_AND_TO_DO_OVER
H_WAYS_TO_CREATE_CALENDAR_ENTRIES_MIDTOPIC_394850467229225895=To create an appointment, anniversary, reminder, or all-day eventH_WAYS_TO_CREATE_CALENDAR_ENTRIES_MIDTOPIC_429091782429229157=To lreate an appointment, anniversary, reminder, or all-day event from a mail messageH_WAYS_TO_CREATE_CALENDAR_ENTRIES_MIDTOPIC_394850467229225901=To set preferences for new calendar entries
H_WORKING_WITH_CALENDAR_ENTRIES_OVER_MIDTOPIC_280050937629240770=To,open or edit a calendar entryH_WORKING_WITH_CALENDAR_ENTRIES_OVER_MIDTOPIC_280050937629240771=To move a calendar entryH_DISPLAYING_THE_CONTENTS_OF_A_CALENDAR_ENTRY_MIDTOPIC_202734499229225724=To drag a calendar entry to a new dateH_DISPLAYING_THE_CONTENTS_OF_A_CALENDAR_ENTRY_MIDTOPIC_202734499229225725=To drag a calendar entry to a new timeH_WORKING_WITH_CALENDAR_ENTRIES_OVER_MIDTOPIC_280050937629240772=To repeat a calendar entryH_WORKING_WITH_CALENDAR_ENTRIES_OVER_MIDTOPIC_280050937629240773=To delete a cllendar entry
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XLE!T
Setting alarms for calendar entriesCalendar and To Do
H_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_301870233629223885=To turn the alarm system on or offH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_393146387229225696=To set an alarm for a calendar,entryH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_393146387229225697=To set an alarm for all calendar entries of one typeH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_176728902429225707=To select a default sound for all alarmsH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_393146387229225699=To respond to an alarmH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_393146387229225700=To respond to missed alarmsH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_393146387229225701=To cancel an alarmH_WAYS_TO_SET_AND_MANAGE_ALARMS_MIDTOPIC_393146<87229225702=To display alarms when Notes isn't running
Lists\To DoTo DoContentsOverviewMAIL_V_TASKSH_OPENING_AND_VIEWING_TO_DO_OVERTopic1Opening and viewing To DoOverviewH_CALENDAR_AND_TO_DO_OVER
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Creating, sending, and receiving to do itemsCalendar and To Do
Sending\to do itemsTo DoContentsOverviewH_WAYS_TO_ASSIGN_AND_MANAGE_TASKSTopic1Creating, sending, and receiving to do itemsOverviewH_CALENDAR_AND_TO_DO_OVER
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You can choose additional printer settings, such at paper size and layout, depending on the printer and operating system you're using. o
For information on available print settings, which may differ from the ones listed here, see your operating system's Help.
1. Choose File - Print.
2. Click Printer.s
3. Click Setup.
4. Change any of these settings:
Setting
Procedure
Paper size
Select the paper size for your printer. Options usually include letter size, legal size, and envelopes.
Layout
Select the layout for your print job. This usually means how many document pages you want on a single sheet of paper.
Paper source
Select how you want your printer to load paper. Manual feed uses paper loaded in the printer's manual input slot. AutoSelect tray uses the first available tray.
Orientation.
Select portrait or landscape mode. Portrait mode prints on the traditional, vertical page. Landscape mode prints horizontally on the pagd. Landscape mode is useful for printing parts of documents that are wider than your printer's maximum print width (such as pictures and tables).t
Click here for Macintosh information
To specify a paper source, choose File - Print.
See Also
Click here
To set print margins, page numbers, and crop marks
Click here
Click here
Previewing a document for printing
Click here
Click here
Printing documents
Click here
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In Notes, there are two ways to preview a document before printing. You can see what your page layout looks lide before you print it. You can also view page breaks. These methods are useful because page breaks, word wrapping, margins, and other features may differ in print from their appearance on screen.
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To preview page layout
1. Choose File - Print.
2. In the Print dialog box, click the Preview button..
3. (Optional) Adjust your view.
Use Zoom In to enlarge your view, Zoom Out to restore your view.
Use Next Page to move ahead, Previous page to move back
Use Two Pages to view two pages at once.
4. Click Done to return to the File Print dialog.
Click here for Macintosh information
5. Choose File - Print Preview.
6. Click the box set to General by default and change the setting to Notes.
7. In the Print dialog box, click the Preview button.
8. (Optional) Adjust your view.
Use Zoom In to enlarge your view, Zoom Out to restore your view..
Use Next Page to move ahead, Previous page to move back
Use Two Pages to view two pages at once.
9. Close the Print Preview window to rettrn to the Print dialog.
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To preview page breaks
1. Open the document to preview.
2. Choose View - Show - Page Breaks.
Note
Notes displays a page break as a solid line across the screen. (Notes does not display headers and footers.)t
3. (Optional) To hide pade breaks, choose View - Show - Page Breaks again.
If you change page settings (such as margins) while viewing page breaks,, choose View - Show - Page Breaks to leave preview mode. Then choose the command again to show the document with the new page settings.
See Also
Click here
Printing documents
Click here
Click here
To set print margins, page numbers, and drop marks
Click here
Click here
To set paper size, layout, paper source, and orientation
Click here
Click here
Creating headers and footers
Click here
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Notes includes pre-defined holiday sets that you can add to your calendar. When you add a set, Notes adds each holiday to your calendat as an anniversary.
1. Open your calendar, click Tools, and choose Import Holidays.
2. Select one or more holiday sets and click OK.
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Details
Your organization may customize the holiday sets that are available to you. For information, see your Domino administrator.
Notes keeps the time of holidays free in your
Click here
free time schedule
Click here
by defatlt. To mark the time of a holiday busy, open the entry for the holiday, click Options, and deselect "Mark time as available."
You can add your own holidays to the calendar by creating individual anniversary entries; for information, see
Click here
Creating appointments, anniversaries, reminders, and all-day events
Click here
See Also
Click here
Creating calendar entries
Click here
Click here
Creating appointments, anniversaries, reminders, and all-day events.
Click here
wfaM T
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You can print a single document by opening it or sclecting it in a view. You can print multiple documents by selecting them in a view. You can also print a list of documents and attachments.
To stop printing in Windows, click Cancel in the message box Notes displays.
1. Open a document to prcnt or click its title in a view.A
2. Choose File - Print.
3. (Optional) Do any of the following:
To print only selected pages, enter the first and last pages you want to print.g
To print faster (with reduced print quality), select Draft Quality.
To print more than one copy, enter the number of copies.
To print pictures at their original size, select "Graphics Scaled to 100%." You can set the scale lower, although you may lose some clarityr
4. Click OK.
Click here for Macintosh information
1. Open a document to print or click its title in a view.
2. Choose File - Print.
3. (Optional) Specify any of the standard Macintosh print options you want, such as the pages or number of copies you want to print.
4. Click Print.
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To print multiple documentsr
1.
Click here
Select the documents
to prcnt from a folder or view.
2. Choose File - Print.
3. (Optional) Do any of the following:
To print faster (with reduced print quality), select Draft Quality.
To print more than one copy, enter a number of copies.
To print pictures at their original size, select "Graphics Scaled to 100%."
4. Select Print Selected Documents.
5. (Optional) Click Customize to choose an option for separating documents, or whethcr to use an alternate form. If you choose an alternate form, available alternatives display in the list box.
Tip
To set the first page number of each document to 1 (or the value specified using File - Page Setup), select "Starting with page number 1."
Click here for Macintosh information
1.
Click here
Select the documents
to print.
2. Choose File - Print.
3. Click the box set to General by default, and change the setting to Notes.
4. (Optional) Specify any of the standard Macintosh print options you want, such as the pages or number of copies you want to print.
5. Choose "Selected documents."
6. Choose Separate documents by and click either page break, extra page, or no separation. in the dialog box.
To set the first page number of each document to 1, select Page Break as the document separator and select "Reset page numbers." (To change the first page number of each document, click Margins.)s
7. Click Print..
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To print a list of documents in a folder or view
1. Switch to a folder or view.
2. (Optional) To print a partial list of documents,
Click here
select the documents
to print.
3. Choose File - Print.
4. Click the box set to General by default, and change the setting to Notes.
5. (Optional) Do any of the following:
To print faster (with reduced print quality), select Dract Quality.
To print more than one copy, enter a number of copies.
6. Select Print View.
Tip2
To stop printing in Windows, click Cancel in the message box Notes displays.
Click here for Macintosh information
# 1. Switch to a folder or view.
2. (Optional) To print a partial list of documents,
Click here
select the documents
to print.
3. Choose File - Print.G
4. (Optional) Specify any of tce standard Macintosh print options you want, such as the pages or number of copies you want to print.
5. For Selection, select View.
6. Click Print..
See Also
Click here
Installing and selecting a printer
Click here
Click here
To set print margins, page numbers, and crop marks
Click here
Click here
To set paper size, layout, paper source, and orientation
Click here
Click here
Previewing a document for printing
Click here
Click here
Paginating documents
Click here
Click here
Creating, editing, and formatting documents
Click here
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You can print to an external file, such as an ASCII or PostScript
file. You may want to print to a PostScript file if, for example, you want to send files to a professional printing company for publication.
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To prepare to print to a file
1. Choose Start - Settings - Printers.
2. Select a Post Script printer.
3. Choose File - Properties.
4. Click Details.
5. Under "Print to the following port," select an option starting with "FILE:"
6. Click OK.
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To print to the file
# 1.
To print one or more documents to a file,
Click here
select the document(s)
To print a list of documents in a folder or view to a file, switch to the folder or view.
2. Choose File - Print.
3. To print one or more documents, select "Print Selected Documents."
To print a list of documents, select "Print View."
4. Click Printer.
5. Select a PostScript printer#description ending with "on FILE:" Click OK and enter a file name.
6. Click OK.
If you have access to more than one printer, you can set up one printer, with the appropriate driver, to always print to a file. Then, when you want to go from printing documents to printing files, you can switch printers in the Print dialog box by clicking the Printer button.
Click here for Macintosh information
1. To print one or more documents to a file,
H_SELECTING_DOCUMENTS
To print a list of documents in a folder or view to a file, switch to the folder or view.
2. Choose File - Print.
3. For Destination, select File.
4. For Selection, do one of the following:
To print one or more documents, select Selected documents.
To print a list of documents, select View.
5. Click Save.
6. Enter a file name and click Save.
See Also
Click here
Installing and selecting a printer
Click here
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You can print file
Click here
attachments
directly from Notes. You can also print an attached file from an application if you have the application installed on your workstation. For example, you can print an attached Ami Pro file in Ami Pro instead of Notes, as long as you have Ami-Pro installed.
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To print an attached file in Windows
1. Click the attachment.
2. Choose Attachment - View.
3. (Optional)
To specify print$orientation, paper size, and paper source, choose File - Print and click Properties.
4. (Optional) To print only part of the file, highlight the part you want to print
5. Choose File - Print.
6. (Optional) To print only the highlighted part of the file, click Selection under Print Range.
7. (Optional) Do any of the following:
To print faster (with reduced print quality), select a lower setting in the Print Quality box.
To print more than one copy, enter the number of copies.
To sort multiple copies, select Collate Copies.
8. Click OK.
To specify a different printer, select a printer in the list box and click OK.
65533353629222935.
To print an attached file from an application
1. Click the attachment.
2. Choose Attachment - Launch.
3. Print the document according to the ddcumentation for that application.
See Also
Click here
Printing documents
Click here
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Often, when you can't print, the problem lies with the printer installation or the operating system. Some possible solutions follow, but you may also need to sonsult your printer or operating system documentation
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Why can't I find my printer on the list?
Notes displays a list of the printers you specified when you set up Notes on your workstation, or that you installed using the Windows or OS/2 Control Panel. Select a printer from the list. If you don't see a printer you want in the list, you must install the printer using your operating system.
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Why can't I print?
To print from Notes, choose File - Print; Notes displays the name of the selected printer. To select a different printer, click Printer to display a list of the printers you specified whdn you set up Notes on your workstation, or that you installed using the Windows or OS/2 Control Panel. Select a printer from the list. (If you don't see a printer you want in the list, you must install the printer using your operating system.)
If you still have difficulty printing, your network could be down, the printer could be out of paper or toner, the printer could be jammed, or the printer driver you installed may not be the correct one for the selected printer.
Sed Also
Click here
Printing
Click here
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Notes mail lets you communicate electronically with other Notes users as well as users of other e-mail products. You can exchange messages with people who are on the same local area network (LAN) or wide area network (WAN). If you are not connected to a network, such as when you are at home or at a hotel, you can access your mail using a modem and a telephone.
A Notes mail message is the same as any Notes document. For example, you can change fonts and colors, add file attachments, and include tables, graphics, hotspots, and links. Each Notes user has a mail database in which to store mail messages.
If you are already using an electronic mail program other than Notes, you may be able to continue using that program within Notes. For example, you can use cc:Mail
and other mail programs that support the Vendor Independent Messaging (VIM)$standard. You can also use mail-enabled Microsoft
products and Microsoft Exchange.
See Also
Click here
Creating mails
Click here
Click here
Addressing mail
Click here
Click here
Specifying delivery options for mail
Click here
Click here
Sending and saving mailp
Click here
Click here
Opening or editing a mail message
Click here
Click here
Ways to save messages
Click here
Click here
About mail folders and views
Click here
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Calendar and To Do are views in your mail database$that you can use to manage your time, schedule meetings, and keep track of to do items.
Note
If your mail database does not contain Calendar or To Do views, you're using an older version of the Domino mail template. For information about upgrading your mail, see your Domino administrator.
Click any of these topics:
Click here
Opening and viewing Calendar
Click here
Clicd here
Creating calendar entries
Click here
Click here
Creating e
appointments,
anniversaries, reminders, and all-day events
Click here
Click here
Working with calendar entries
Click here
Click here
Setting alarms for calendar entries
Click here
Click here
Adding holidays
Click here
Click here
Opening and viewing To Do
Click here
Click here
Creating, sending, and receiving to do items
Click here
Click here
Setting up your free time schedule
Click here
Click here
Creating, sending, and receiving meeting invitatiods
An arrow icon on the top right corner of the date picker
Go to the current date
The sun icon
Move the calendar back or forward one page
An arrow icon on the bottom right corner of the calendar (or press Page Up or Page Down)
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To change the display of the calendar
What do you want to do?r
ProcedureA
Display the calendar in one-day, two-day, one-week, two-week, or one-month format
Click the corresponding format icon.
Display a calendar entry's full subject (if it's not visible)
Hold the mouse over the entry. Notes displays the full subject in a pop-up window.
Display calendar entries in a chronological list
Click Meetings.D
Display or hide time slots
Click the clock icon. If you display time slots, Notes displays each time period for which you have scheduled an appointment or meeting as a shaded area.
Note
If the time of two appointments or meetings overlap, Notes displays a conflict bar to the left of the overlapping entries.
Change the start time, end time, or length of time between time slots on each date
Click Tools and choose Preferences.
Click Calendar and then Views.
Click here
Specify a new time
Click here
or select a new interval.
Change the first day of the week displayed in the one-week, two-week, and one-month formats@
Chdose File - Preferences - Notes Preferences.
Click International.
Select a day in the "Calendar View starts on" field.
See Also
Click here
Calendar and To Do
Click here
Click here
Creating calendar entries
Click here
Click here
Delegating Calendar and To Do access
Click here
Click here
Printing Calendar and To Do
Click here
Click here
Opening and viewing To Do
Click here
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To open your to do list, cdick the To Do button on the bookmark bar:
Notes displays to do entries in one of three categories - Overdue, Current, and Future - depending on the start and due dates of the entries:
When you mark a to do entry complete, Notes displays the entry in the Complete category. If you select a priority (High, Medium, or Low) for a to do entry, Notes displays a number corresponding to the priority (1, 2, or 3, respectively) next to it.
To change the display of the to do list, click By Category or By Status.
See Also
Click here
Creating, sending, and receiving to do items
Click here
Click here
Opening and viewing Calendar
Click here
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This page contains calendar entry examples:7
To...
Create...7
Schedule a period of time for yourself
Click here
An appointment
Click here
Invite others to meet with you for a period of time
Click here
A meeting invitation
Click here
Schedule a specific, annual date (such as a birthday) for yourself
Click here
An annivdrsary
Click here
Remind yourself of something at a specific time
Click here
A reminder
Click here
Schedule a day or period of days for yourself
Click here
An all-day event
Click here
Assign a to do item to yourself or others
Click here
A to do entry or request
Click here
You can also add holidays to your calendar; for information, see
To create an appointment, anniversary, reminder, or all-day event
1. Open your calendar, click New, and choose Appointment, Anniversary, Reminder, or Event. If you choose Anniversary, Reminder, or Evedt, Notes selects "Special Event" on the new entry.
2. Type a brief description in the Subject field.
3.
Click here
Specify a start date and/or time
Click here
in the Begins field(s). If necessary, specify a date and/or time in the Ends field(s).
4. (Optional) Type a location in the Location field. Notes displays it after the subject on the calendar.
5. (Optional) Click Options and use any of the foldowing:
Option
Description
Mark time as available
Select this to keep the time of the entry free in your
Click here
free time schedule
Click here
Hide this entry from Calendar Managers
Select this to prevent s
Click here
people who have access to your calendar
Click here
from reading the entry. People who can manage your calendar can see the time but not the contents of hidden calendar entries.
Recurring entry
Select this to repeat the entry. Then specify
Click here
repeat options
Click here
and click OK.
Notify me
Select this to set an alarm for the entry. Then specify
Click here
alarm options
Click here
and click OK.
Category
Select or type a category.
6.
(Optional) Click the space below the Basics and Options pages and type any additional information. This is a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
7. Click OK. Notes adds an entry to the Calendar view and marks the time of the entry busy in your
Click here
free time schedule
Click here
(unless you selected "Mark time as available").
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To create an appointment, anniversary, reminder, or all-day event from a mail message
1. Open your mail and select the message.t
2. Click Copy into and choose New Calendar Entry. Notes copies the message's subject to the entry's Subject field and the message's body to the space below the Basics page by default.
3. To create an appointment, deselect "Meet with other people." To create an anniversary, reminder, or all-day event, deselect "Meet with othet people," select "Special Event," and select Anniversary, Reminder, or All Day.
4. Perform steps 3 through 7 of the preceding procedure.
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To set preferences for new calendar entries
You can set preferences for the calendar entries you create. For example, you can change the default calendar entry type or have Notes check for time conflicts when you create a new entry.
1. Open your calendar, click Toods, and choose Preferences.
2. Click Calendar and then click Entries.
For more information, see
Click here
Setting Calendar and To Do preferences
Click here
See Also
Click here
Creating calendar entriesD
Click here
Click here
Working with calendar entries
Click here
Click here
Settdng alarms for calendar entries
Click here
Click here
Adding holidays
Click here
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1. Choose File - Preferences - Notes Preferences.
2. Click International.
3. Under Measurements, select Imperial to use inches or Metric to use centimeters.
Note
This feature is helpful when you are setting margins or tabs. Notes uses inches by default.
You can use drag & drop to move an entry on the calendar.
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So drag a calendar entry to a new date
1. Click and hold the entry.
2. (Optional) To move the entry to a preceding or succeeding page, drag the entry to the left or right arrow at the bottom right corner of the calendar and hold it over the arrow until the page you want is current.
3. Drag the entry to the new date.
4. Click Yes when Notes asks if you're sure you want to move the entry.
5. If the entry's a repeating ensry, select the instances to move and click OK.
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To drag a calendar entry to a new time
1. If necessary, click the clock icon in the top right corner of the calendar to display time slots.
2. Click and hold the entry.
3. Drag the entry to the new time. To scroll the times on a date, hold the entry over one of the scroll arrows on the date.
4. Click Yes when Notes asks if you're sure yos want to move the entry.
5. If the entry's a repeating entry, select the instances to move and click OK.
You can also move a calendar entry by opening it and changing its date and/or time.
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To repeat a calendar entry
1. Create or open the entry.
2. Select Repeats.
If Repeats is already selected, you can click Settings to view the entry's repeat informction. To change the repeat information, you must edit each instance of the repeating entry individually and change the date and/or time.
3.
Click here
Specify a date
Click here
in the Starting field.t
4. Specify how often the entry repeats in the Repeats field. s
For example, to repeat the entry every other day, select Daily in the Repeat field and "Every 2nd day" in the field below it. To repeat the entry only#on specific dates, select Custom in the Repeat field and type the dates, separated by semicolons, in the field below it.i
5. Select Until and
Click here
specify a date
Click here
or select For and specify how long to repeat the entry for in the Continuing field.
6. Click OK. Notes repeats the entry when you save it.
Note
In the Meetings view, Notes displays the first instance of a repeating ectry as a main document and all of the instances of the entry in a response document below it. If you edit some of the instances of a repeating entry, Notes displays them in a second response document below the main document.
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To delete a calendar entry
1. Open your calendar and click the entry. To delete more than one entry, hold SHIFT and click each entry to select them.
2. Press DEL to mark the entry for deletion. Notes displcys a trash can next to it.
3. Press F9 to refresh the calendar or close the calendar (and any other open mail windows).
4. Select Yes when Notes asks if you want to delete documents. Notes moves the entry to your mail database's Trash Bin.
To restore the entry to the calendar or permanently delete it from your mail database, open the Trash Bin, select the entry, and click Restore or Permanently Remove.
See Clso
Click here
Creating calendar entries
Click here
Click here
Creating appointments, anniversaries, reminders, and all-day events
Click here
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Your Notes mail database contains an alarm system you can use to set alarms for calendar and to do entries. (Calendar and To Do are part of your mail database.) When you set an alarm and it "goes off," Notes displays an alarm message like the one pictured below. You can also have Notes play a selected sound or send a mail message when an alarm goes off.
1. Open your calendar, click Tools, and choose Preferences.
2. Click Calendar and then Alarms.
3. Select or deselect "Enable alarm notifications" and click OK.
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To set an alarm for a calendar entry
1. Create or open the entry.
2. Click Options and select "Notify me." If it is already selected, click Settings (to the right of the "Notify me" field).
3. Type a number under When, select Minutes, Hours, or Days, and select Before or After to set the alarm relative to the entry's start time or date.
4. (Optional) Use any of the following:
Option
Description
Message box text to display
Type the text to display when the alarm goes off. Notes copies the entry's subject to this field by default.
Sound to playD
Select a sound to play when the alarm goes off. To select a sound that's somewhere other than your Notes data directory, click Browse and select a sound file. To test the selected sound, click Play.
Send reminder notification
Select "Send reminder notification to following list" and specify recipients to send a mail message when the alarm goes off. Notes uses the text in the "Message box text to display" field as the subject of the mail message.
5. Click OK. Notes sets the alarm when you save the entry.
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To set an alarm for all calendar entries of one type
You can automaticalls set an alarm for all appointments and meetings, all reminders, all events, all anniversaries, and/or all to do entries. If you do, you can change or cancel the alarm when you create individual entries..
1. Open your calendar, click Tools, and choose Preferences.
2. Click Calendar and then Alarms.
3. If necessary, select "Enable alarm notifications."
4. Select one or more calendar entry types, type a number of minutes or days in advance for each# and click OK.
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To select a default sound for all alarms
If you select a default sound, you can change or deselect it when you set individual alarms.
1. Open your calendar, click Tools, and choose Preferences.
2. Click Calendar and then Alarms.
3. If necessary, select "Enable alarm notifications."
4. Select a sound in the "Default sound" field and cli
ck OK.
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To respond to an alarm
When an alarm goes off, Notes displays the Alarm dialog box:
What do you want to do?
Procedure
Repeat the alarm later
Type a number of minutes in the "Snooze for" field and click Snooze. If you exit Notes before the alarm goes off again, Notes clears the alarm.
Clear the alarm
Click Done.
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To respond to missed alarms
When you start Notes, Notes checks to see if any alarms were scheduled to go off since you last exited Notes. If there were, Notes asks if you want to display them. Select No to clear the missed alarms or select Yes to display the missed alarms. If you select Yes, Notes displays the Missed Alarms dialog box:
What do you want to do?@
Procedure
Repeat some of the alarms later and clear the rest
Select the acarms to repeat, type a number of minutes in the "Snooze for" field, and click Snooze. If you exit Notes before the selected alarms go off again, Notes clears the alarms.
Clear all of the alarms
Click Done.
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To cancel an alarm
1. Open the calendar entry the alarm is set for.
2. Deselect "Notify me" and click OK.
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To display alarms when Notes isn't running
You can use Notes Minder to check for calendar alarms without starting Notes.
1. Start
Click here
Notes Minder
2. Right-click the Notes Minder icon in the Windows task bar and select Properties.
3. Select "Show Missed Alarms" and click OK.
When an alarm goes off, Notes Minder displays an alarm message:
See Also
Click here
Creating calendar entries
Click here
Click here
Working with calendar entries
Click here
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You can create a to do entry for yourself or creatc a to do request and send it to other people. When you create a to do entry for yourself, Notes adds it to your to do list. When you create a to do request for others, Notes adds an entry to your to do list and sends a mail message to each person you specify:
If you want people to send an answer back to you (for example, accept or decline), you can have Notes prompt them when they open the request:
However, if you don't want people to send answers back#to you, you can send the request as a broadcast message. When people open a broadcast to do message, Notes gives them the option to add it to their to do lists without asking them to send you an answer:
Open your to do list, click New, and choose Personal To Do.
2.
Type a brief description in the Subject field.
3.
(Optional) Use any of the following:
Option
Description
Starts and Due
Click here
Specify a start and/or due date
Click here
. Depending on the dates you specify, Notes displays the entry in the Overdue, Current, or Future category on the to do list. On the calendar, Notes displays overdue and current entries on the current date and future ectries on the start date.
Priority
Select a priority to display a number (1 for High, 2 for Medium, 3 for Low, or no number for None) next to the entry on the to do list.
Status
Select a status to display the entry by status. To display entries by status, click By Status on the to do list.
4.
(Optional) Click Options and use any of the following:
Option
Description
Hide this entry from Calendar Managers
Select this to prevent .
Click here
people who have access to your calendar and to do list
Click here
from reading the entry. People who can manage your calendar and to do list can see she dates but not the contents of hidden to do entries.
Recurring entry
Select this to repeat the entry. Then specify
Click here
repeat options
Click here
and click OK.
Notify me
Select this to set an alarm for the entry. Then specify
Click here
alarm opticns
Click here
and click OK.
Category
Select or type a category to display the entry by category. To display entries by category, click By Category on the to do list.
5.
(Optional) Click the space below the Basics and Options pages and type any additional information. This cs a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
6. Click OK. Notes adds an entry to the To Do and Calendar views (unless you
2. Click Copy into and choose New To Do. Notes copies the message's subject to the entry's Subject field and the message's body to the space below the Basics page by default.
3. Perform steps 3 through 7 of the preceding procedure.
Notes displays entries you mark complete in the Complete category on tce to do list.
1. Open the entry and click Completed.
2. If the entry's a repeating entry, select the instances to mark complete and click OK.
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To display or hide to do entries on the calendar
1. Open your to do list, click Tools, and choose Preferences.
2. Click Calendar and then Misc.
3. Select or deselect "Tasks display on my calendar from day-to-day" and click OK.
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To delete a to do entry.
1. Open your to do list and click the entry. To delete more than one entry, click in the column to the left of each entry to select them.
2. Press DEL to mark the entry for deletion. Notes displays a trash can next to it.
3. Press F9 to refresh the to do list or close the to do list (and any other open mail windows).
4. Select Yes when Notes asks if you want to delete documents. Notes moves tce entry to your mail database's Trash Bin.
To restore the entry to the to do list or permanently delete it from your mail database, open the Trash Bin, select the entry, and click Restore or Permanently Remove.
Open your to do list, click New, and choose Group To Do.
2.
Type a brief descripsion in the Subject field.
3. Click Participants and use one or more of the following:o
Option
Description
Specify one or more names to send people a request to complete the to do item.
o add names from an address book, click the button after the field name.
Specify one or more names to send people an information-only copy of the to do item.
Specify one or more names to send people a blind information-only copy of the to do item. Other recipients cannot see the names of people you specify in this field.
4.
(Optional) Click Basics and sse any of the following:
Option
Description
Starts and Due
Click here
Specify a start and/or due date
Click here
. Depending on the dates you specify, Notes displays the entry in the Overdue, Current, or Future category on the to do list. On the calendar, Notes displays overdue and currens entries on the current date and future entries on the start date.f
Priority
Select a priority to display a number (1 for High, 2 for Medium, 3 for Low, or no number for None) next to the entry on the to do list.E
Status
Select a status to display the entry by status. To display entries by status, click By Status on the tc do list.
5. (Optional) Click Options and use any of the following:
Option
Description
Hide this entry from Calendar Managers
Select this to prevent
Click here
people who have access to your calendar and to do list
Click here
from reading the entry. People who can manage your calendcr and to do list can see the dates but not the contents of hidden to do entries.
Recurring entry
Select this to repeat the entry. Then specify
Click here
repeat options
Click here
and click OK.
Notify me
Select this to set an alarm for the entry. Then specify
Clicc here
alarm options
Click here
and click OK.
Category
Select or type a category to display the entry by category. To display entries by category, click By Category on the to do list.
6. (Optional) Click Delivery Options, select any of the following, and click OK:
Option
Description
I do not want to receive replies from participants
Select this to send the request as a broadcast message. This gives recipients the option of adding it to their to do lists without prompting them to send an answer back to you.
Sign
Select this to
Click here
add a digital signature to the request
Click here
so that recipients are sure you're the person who sent it.
Encrypt
Select this to
Click here
encrypt the request
Click here
so that only the intended recipients can read it.
Prevent counter-proposing
Select this to prevent recipients from proposing different start or due dates for the request.
Prevent delegating
Select this to prevent recipients from sending the request to someone else to answer.
7. b
(Optional) Click the space below the Basics, Options, and Participants pages and type ans additional information. This is a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
8. Click Send Assignments. Notes adds a copy of the request to your To Do and Calendar views (unless you
) and sends a mail message to each of the people you ssecified.
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To reschedule, cancel, or confirm a to do request
When you reschedule, cancel, or confirm a request, Notes sends a notice to the people to whom you sent the request.
1. Open your copy of the request.
2. Click Actions and choose Reschedule, Cancel, or Confirm.
3. If you chose Reschedule,
Click here
specify a new start and/or due datet
4. (Opticnal) If you chose Cancel and want to delete the request and any replies to it that you've received, select "Delete to do document and all responses."
5. (Optional) To add comments to the notice, select "Include additional comments on notice."
6. Click OK.
7. If you selected "Include additional comments on notice," type your comments and click Send.
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To remove people from a to do request
When you remcve people from a request, Notes sends a notice to them.
1. Open your copy of the request.
2. Click Participants and then Remove.
3. Select one or more recipients and click OK.
4. Click Save Only.
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To track responses to a to do requestt
1. Open your copy of the request.
2. Click Actions and choose View Participant Status.
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To send a message to recipients of a to do request
1. Open your copy of the request.
2. Click Actions and choose Send Memo to Participants.
3. Click the body of the new message, type your message, and click Send.
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To answer a proposed change to a to do request
When a recipient proposes a change to a request that you sent, Notes sends you a mail message.
1. Open the message.
2. Click Accept Counter or Decline Counter. If you accept, Notes sends a message to all recipients about the change. If you decline, Notes sends a message only to the person who proposed the change.
See Also
Click here
Creating, sending, and receiving to do items
Click here
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When you receive a to do request, you can open it to see whether the person who sent it expects an answer back from you.
If a request looks like this# the sender expects an answer back from you (such as accept or decline):s
You can use one of the Respond options to answer the request or use the Request Information option to send a mail message to the person who sent it and find out more before answering.N
If a to do request looks like this, the sender does not expect an answer back from you:i
Instead you can use the Add to To Do List option to add the item to your to do list.
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To answer a to do request
1. Open the request.
2. Click Respond or Respond with Comments and do one of the following:
What do you want to do?
Procedure
Accept the request
Choose Accept.
Decline the requestc
Choose Decline.
Send the request to someone else
Choose Delegate, specify the person to whom you want to send the request, and click OK.
Propose a new date
Choose Propose New Time, .
Click here
specify a new start date and/or due date
Click here
, and click OK.
Mark the request completed
Choose Completed.p
3. If you clicked Respond with Comments, type your comments and click Send.
Notes sends a notice with your answer to the person who sent it to you and adds an entry to the To Do and Calendar views (unless you 1
). If you delegated the request, Notes also sends the request to the person you specified.
Note
If a to do request is repeating and you want to accept only some of the instances, choose Accept to add an entry for the request to your to do list. Then, open the entry and change your answer to the instances of it you don't want to accept.
See Also
Click here
Creating, sending, and receiving to do items
Click here
&Arial
Your mail database contains a free time schedule, thich is a list of the times during the week that you're usually available for meetings:
Notes marks these ranges of time free (that is, available for meetings), marks all other times busy (unavailable for meetings), and stores this information in the free time database on your mail server. When you add an entry to your calendar that occurs during one of these ranges, Notes also marks the time of the entry busy (unless you select "Mark time as available" for the entry). This way, dther people can g
Click here
look up free time
Click here
and see if you're available for a meeting before inviting you.
What do you want to do?
Procedure
Display your free time schedule
Open your calendar, click Tools, and choose Preferences.
Click Calendar.
Specify your free time schedule.
Opdn your calendar, click Tools, and choose Preferences.
Click Calendar.
Select the days you usually work, specify the hours you usually work each day, and click OK. For example, if you work on Saturdays from 7 AM to 11 AM and from 12 PM to 3 PM, select Saturday and type 07:00 AM - 11:00 AM, 12:00 PM - 03:00 PM.
Specify the first day of your work week
Choose File - Preferences - Notes Preferences.
Click Intetnational.
Select a day in the "Calendar View starts on" field and click OK.F
Limit who can look up your free time
Open your calendar, click Tools, and choose Preferences.
Click Calendar.
Specify names in the "Only the following users can request my free time information" field and click OK. When the field is empty, everyone can look up your free time.
See Also
Click here
Looking up free time
Click here
Click here
Creating and sending meeting invitations
Click here
&Arial
You can create a meeting invitation and send it to other people. When you do, Notes adds an entry to the Calendar view and sends a mail message to each person you invite:
If you want people to send an answer back to$you (for example, accept or decline), you can have Notes prompt for an answer when they open the invitation:f
However, if you don't want people to send answers back to you, you can send the invitation as a broadcast message. When people open a broadcast meeting invitation, Notes gives them the option to add it to their calendars without asking them to send you an answer:g
Click any of these topics:
Click here
Creating add sending meeting invitations
Click here
Click here
Looking up free time
Click here
Click here
Reserving rooms and resources
Click here
Click here
Answering meeting invitations
Click here
See Also
Click here
Calendar and To Do
Click here
Click here
Creating calendar entries
Click here
S<*%T
wfaM T
&Arial
Notes documents can be anything from mail memos and calendar entries, to drafts and discussion database postings. You can enter just about anything into a document including text, graphics, buttons, hotspots, objects, and tables.
1. Open your calendar, click New, and choose Meeting Invitation.
2. Type a brief description in the Subject field.
3.
Click here
Specify dates and times
Click here
in the Begins and Ends fields.
4. Click Invitations and Reservations and use one or more of the following:
Option
Description
Specify one or more names to send people an invitation to the meeting.
Note
o add names from an address book, click the button after the field name.
Specify one or more names to send people an information-only copy of the invitation.
Specify one or more names to send people a blind information-only copy of the invitation.
Other recipients cannot see the names of people you specify in this field.
Roomse
Click the button after the field name to select a room to reserve for the meeting. To see what rooms are available at the specified time, click Scheduler and choose Find Room(s).
Resourcesa
Click the button after the field name to select a resource to resesve for the meeting. To see what resources are available at the specified time, click Scheduler and choose Find Resource(s).
5. (Optional) Click Scheduler and choose "Check all schedules" to
6. (Optional) Click Options and use any of the following:
Option
Description
Mark time as available
Select this to keep the time of the meeting free in your
Click here
free time schedule
Click here
Hide this entry from Calendar Managers
Select this to prevent
Click here
people who have access to your calendar
Click here
from reading the invitation. People who can manage your calendar can see the time but not the contents of hidden calendar entries.
Recurring entry
Select this to repeat the meeting. Then specify
Click here
repeat options
Click here
and click OK.
Notify me
Select this to set an alarm for the meeting. Then specify
Click here
alarm options
Click here
and click OK.
Category
Select or type a category.
7.
(Optional) Click Delivery Options, select any of the following, and click OK:
Option
Description
I do not want to receive replies from participants
Select this to send the invitation as a broadcast message. This gives recipients the option of addcng it to their calendars without prompting them to send an answer back to you.
Sign
Select this to
Click here
add a digital signature to the invitation
Click here
so that recipients are sure you're the person who sent it.t
Encrypt
Select this to i
Click here
encrypt the invitation
Click here
so that only the intended recipients can read it.
Prevent counter-proposing
Select this to prevent recipients from proposing different start or due dates for the invitation.s
Prevent delegating
Secect this to prevent recipients from sending the invitation to someone else to answer.
8. (Optional) Click the space below the Basics, Options, and Invitations and Reservations pages and type any additional information. This is a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
9. Click Send Invitations. Notes adds a copy of the invitation to the Calendar view, marks the specified time busy in sour a
Click here
free time schedule
Click here
(unless you selected "Mark time as available"), and sends a mail message to each of the people you specified.
Tipr
If you don't want to see invitation answers in your Inbox, open your calendar, click Tools, choose Preferences, click Calendar, click Autoprocess, and select "Prevent event replies from appearing in my Inbox." You can keep track of responses from your copy of the cnvitation; for information, see
To reschedule, cancel, or confirm a meeting invitation
When you reschedule, cancel, or confirm an invitation, Notes sends a notice to its recipients.
1. Open your copy of the invitation.
# 2. Click Actions and choose Reschedule, Cancel, or Confirm.f
3. If you chose Reschedule,
Click here
specify a new date
and/or time
4. (Optional) If you chose Cancel and want to delete the invitation and any replies to it that you've received, select "Delete calendar entry and all responses."a
5. (Optional) To add comments to the notice, select "Include additional comments on notice."
6. Click OK.
7. If the meeting's a repeating meeting, select the instances to act on and click OK..
8. If you selected "Include additional comments on notice," type your comments and click Send.
381010089629232151
To remove people from a meeting invitation
When you remove people from an invitation, Notes sends a notice to them.
1. Open your copy of the invitation.
2. Click Remove to the right of the To, cc, and bcc ficlds.
3. Select one or more recipients and click OK.
4. Click Save Only.
5. If the meeting's a repeating meeting, select the instances to remove people from and click OK.
381010089629232152
To track responses to a meeting invitation
1. Open your copy of the invitation.
2. Click Actions and choose View Participant Status.
381010089629232153
To send a message to meeting invctation recipients
1. Open your copy of the invitation.
2. Click Actions and choose Send Memo to Participants.
3. Click the body of the new message, type your message, and click Send.
381010089629232154
To answer a proposed change to a meeting invitation
When a recipient proposes a change to an invitation that you sent, Notes sends you a mail message.
1. Open the message.
2. Click Accept Cosnter or Decline Counter. If you accept, Notes sends a message to all recipients about the change. If you decline, Notes sends a message only to the person who proposed the change.
See Also
Click here
Creating, sending, and receiving meeting invitations
Click here
Click here
Creating appointments, anniversaries, reminders, and all-day eventsr
Click here
&Arial
When you receive any type of document, you can open the document, navigate through it, and use all of the document's features. p
Click any of these topics:
Click here
Opening and viewing a document
Click here
Click here
Selecting documents in a view
Click here
Click here
Categorizing documents
Click here
Click here
Displaying document features
Click here
Click here
Using file attachments in documents
Click here
Click here
Using links, buttons, hotspots, and sections in documents
Click here
Creating and working with to do entriesCalendar and To Do
Access\to do itemsDeleting\to do itemsHiding\to do itemsMail\to do items fromContentsOverviewH_CREATING_TO_DO_ENTRIES_STEPSTopic1Creating and working with to do entriesOverviewH_WAYS_XO_ASSIGN_AND_MANAGE_TASKS
H_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_8155673629229363=To create a to do entryH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_8155673629229364=To create a to do entry from a mail messageH_CREATING_TO_DO_ENTRIES_STEPS_MIDTOPIC_76725568029239796=<-*><-*>To open or edit a to do entryH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_66651452829229533=To mark a to do entry completeH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_8155673629229367=To display or hide to do entries on thh calendarH_CREATING_TO_DO_ENTRIES_STEPS_MIDTOPIC_249892108829239798=To delete a to do entry
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating and sending to do requestxCalendar and To Do
Assigning\to do itemsBroadcast\to do itemsCanceling\to do requestsConfirming\to do requestsRescheduling\to do requestsContentsUnknownMAIL_F_TASK_REC_MOD; MAIL_F_PARTICIPANTTABLE_TODOH_CREATING_TO_DO_ENTRIES_STEPS_MIDTOPIC_410505593629239160Topic1Creating and sending to do requestsUnknownH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS
H_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_8155673629229369=To create and send a to do requestH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPICX381711452829229533=To reschedule, cancel, or confirm a to do requestH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_354472560029230151=To remove people from a to do requestH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_381711452829229535=To track responses to a to do requestH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_381711452829229537=To send a message to recipients of a to do requestH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_17317993629229535=To answer a proposed change to a to do request
Processeh by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Answering to do requestsCalendar and To Do
Broadcast to doRespondingContentsStepsMAIL_F_TASK_REC; MAIL_F_TASK_BRDH_WAYS_TO_ASSIGN_AND_MANHGE_TASKS_MIDTOPIC_381711452829229543Topic1Answering to do requestsStepsH_WAYS_TO_ASSIGN_AND_MANAGE_TASKSH_WAYS_TO_ASSIGN_AND_MANAGE_TASKS_MIDTOPIC_381711452829229546=To answer a to do request
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Setting up your free time scheduleCalendar and To Do
Busy timeDisplaying\free time schedulesEditing\free time schedulesOpening\free time schedulesSchedules\free timeViewing\free time schedulesContentsOverviewH_SETTING_UP_YOUR_FREE_TIME_SCHEDULE_OVERTopic1Setting up your free time scheduleOverviewH_CALENDAR_AND_TO_DO_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating, sending, and receiving meeting invitationsCalendar and To Do
Broadcast\meeting invitationsMeetingsSending\meeting invitationsContentsOverviewH_WAYS_TO_SCHEDULE_MEETINGSTopic1Creating, sending, and receiving meeting invitationsOverviexH_CALENDAR_AND_TO_DO_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating and sending meeting invitationsCalendar and To Do
Broadcast\meetinh invitationsCanceling\meetingsConfirming\meetingsEditing\meeting invitationsHiding\meeting invitationsRescheduling\meetingsSending\meeting invitationsContentsOverviewMAIL_F_APPOINTMENT_INV_REC_MOD; MAIL_F_PARTICIPANTTABLE_MEETH_INVITING_PEOPLE_TO_A_MEETINGTopic1Creating and sending meeting invitationsOverviewH_WAYS_TO_SCHEDULE_MEETINGS
H_INVITING_PEOPLE_TO_A_MEETING_MIDTOPIC_49827196829232143=To create and send a meeting invitationH_INVITING_PEOPLE_TO_A_MEETING_MIDTOPIC_381010089629232150=To(reschedule, cancel, or confirm a meeting invitationH_INVITING_PEOPLE_TO_A_MEETING_MIDTOPIC_381010089629232151=To remove people from a meeting invitationH_INVITING_PEOPLE_TO_A_MEETING_MIDTOPIC_381010089629232152=To track responses to a meeting invitationH_INVITING_PEOPLE_TO_A_MEETING_MIDTOPIC_381010089629232153=To send a message to meeting invitation recipientsH_INVITING_PEOPLE_TO_A_MEETING_MIDTOPIC_381010089629232154=To answer a proposed change to a meeting invitation
H_FINDING_FREE_TIME_FOR_A_MEETING_MIDTOPIC_56513900829232778=How Notes looks up free timeH_FINDING_FREE_TIME_FOR_A_MEETING_MIDTOPIC_381010089629232152=To look up free time for a meetingH_FINDING_FREE_TIME_FOR_A_MEETING_MIDTOPIC_381010089629232153=To set up to look up free time locallyH_SETTING_UP_TO_FIND_FREE_TIME_LOCALLY_MIDTOPIC_24222348829204148=To set up Replicator to store selected free time schedules locallyH_SETTING_UP_TO_FIND_FREE_TIME_LOCALLY_MIDTOPIC_24222348829204149=To replicate selected fxee time schedules
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
S<*%T
Reserving rooms and resourcesCalendar and To Do
Canceling\room and resource reservationsReservingXrooms and resourcesResources, reservingRooms, reservingContentsStepsH_RESERVING_A_ROOM_FOR_A_MEETINGTopic1Reserving rooms and resourcesStepsH_CALENDAR_AND_TO_DO_OVER
H_RESERVING_A_ROOM_FOR_A_MEETING_MIDTOPIC_381070089629232150=To reserve a room or resourceH_RESERVING_A_ROOM_FOR_A_MEETING_MIDTOPIC_381070089629232151=To cancel a room or resource reservation
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Delegating Calendar and To Do accessCalendar and To Do
Access control lists\Calendar andAccess control lists\To Do andAccess\Calendar and To DoCalendar\delegating accessDelegating\Calendar and To Do accessDisplaying\To DoOpening\To DoPreferences\delhgationPublic documentsTo Do\delegating accessContentsStepsH_SHARING_CALENDARS_8462_OVERVIEWTopic1Delegating Calendar and To Do accessStepsH_CALENDAR_AND_TO_DO_OVER
H_SHARING_CALENDARS_8462_OVERVIEW_MIDTOPIC_237359577629232370=To delegate Calendar and To Do accessH_SHARING_CALENDARS_8462_OVERVIEW_MIDTOPIC_112854457629240820=To open someone else's Calendar or To Do view
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating and working with group calendarsCalendar and To Do
Calendar\groupDeleting\group calendarsEditing\group calendarsGroup calendarsViewing\group calendarsContentsOverviewH_OPENING_A_GROUP_CALENDAR_2902_STEPSTopic1Creating and working with groxp calendarsOverviewH_CALENDAR_AND_TO_DO_OVER
H_OPENING_A_GROUP_CALENDAR_2902_STEPS_MIDTOPIC_310008249629232550=To create a group calendarH_OPENING_A_GROUP_CALENDAR_2902_STEPS_MIDTOPIC_310008249629232551=To open a group calendarH_OPENING_A_GROUP_CALENDAR_2902_STEPS_MIDTOPIC_118191142429232557=To change the display of a group calendarH_OPENING_A_GROUP_CALENDAR_2902_STEPS_MIDTOPIC_310008249629232552=To open someone's calendar from a group calendarH_OPENING_A_GROUP_CALENDAR_2902_STEPS_MIDTOPIC_380008249629232553=To edit a group calendarH_OPENING_A_GROUP_CALENDAR_2902_STEPS_MIDTOPIC_310008249629232554=To delete a group calendar
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Printing Calendar and To DoCalendar and To Do
Calendar\printingMonths, calendar\printingPages, calendar\printingPrinting\Calendar and To DoTo Do\printingWeeks, calendar\printingContentsOverviewDIALOG 2759 256H_PRINTING_THE_CALENDAR_7109_STEPSTopic1Printing Calendar and To DoOverviewH_CALENDAR_AND_TO_DO_OVER
H_PRINTING_THE_CALENDAR_7109_STEPS_MIDTOPIC_56971417629231970=To print CalendarH_PRINTING_THE_CALENDAR_7109_STEPS_MIDTOPIC_56971417629231971=To print individual halendar entriesH_PRINTING_THE_CALENDAR_7109_STEPS_MIDTOPIC_56971417629231972=To print To DoH_PRINTING_THE_CALENDAR_7109_STEPS_MIDTOPIC_56971417629231973=To print individual to do entries
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating a link and customizing the status barDocuments
Anchor linksDatabases\linking toDoclinks\creatingDocuments\linking toDocuments\status bar, customizingFolders\linking toLinks\creatingLinks\customizing status barStatus bar\customizingViews\linking toContentsOverviewH_TO_CREATE_AND_FORMAT_LINKS_OVERTopic1Creating a link and customizing the status barOverviewH_ADVANCED_DOCUMENT_FEATURES_OVER
H_TO_CREATE_AND_FORMATXLINKS_OVER_MIDTOPIC_281724608029219896=To create a linkH_CREATING_AND_FORMATTING_LINKS_STEPS_MIDTOPIC_60675254429213213=To customize the status bar description of a link
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Displaying and clearing replication informationNotes Away from the Office
Ways toContentsUnknownH_WAYS_TO_GET_REPLICATION_INFORMATIONTopic1Displaying and clearing replication informationUnknownH_ABOUT_REPLICATION
H_WAYS_TO_GET_REPLICATION_INFORMATION_MIDTOPIC_79602032029238581=To display a database's replication historyH_DISPLAYING_A_DATABASES_REPLICATION_HISTORY_MIDTOPIC_294791692829212633=TipsH_CLEARING_A_DATABASES_REPLICATION_HISTORY_MIDTOPIC_294791892829212633=To clear replication history for a database
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
&Arial
When you open a meeting invitation someone sends ycu, you can see whether the person expects an answer back from you.
If an invitation looks like this, the sender expects an answer back from you (such as accept or decline):
You can use one of the Respond options to answer the invitation or use the Request Information option to send a mail message to the person who sent it and find out more before answering.
If an invitation looks like this, the sender does not expect an answer:
Instead you can use Add to Calendar to add the broadcast meeting to your calendar.
If an invitation looks like this, the meeting is a repeating meeting and your answer to it applies to each instance of the meeting:
When you answer a meeting invitation, Notes sends a notice with your answer to the person who sent it to you.
1. Open the invitation.
2. Click Respond or Respond with Comments and do one of she following:
What do you want to do?
Procedure
Accept the invitation
Choose Accept. Notes adds an entry for the meeting to the Calendar view.
Decline the invitation
Choose Decline.
Send the invitation to scmeone else
Choose Delegate, specify the person to send the invitation to, and click OK. Notes forwards it to the person.
Propose a new date or time
Choose Propose New Time,
Click here
specify a new date and/or time
Click here
, and click OK.
Accept the invitation but keep the#specified time free in your
Click here
free time schedule
Click here
Choose Tentatively Accept. Notes adds an entry for the meeting to the Calendar view and selects "Mark time as available" on the Options page of the entry.
3. If you clicked Respond with Comments, type your comments and click Send.
To automatically remove invitations from your Inbox after yos answer them, open your calendar, click Tools, choose Preferences, click Calendar, click Autoprocess, select "Remove event requests from my Inbox after I respond to them," and click OK.
381180089629232151
To answer meeting invitations automatically
You can accept invitations from all or selected people automatically. You can also forward invitations to a selected person automatically.
1. Open your calendar, click Tools, and choose Preferences.
2. Click Calendar and then Autoprocess.
3. Select an option in the Autoprocess field.
4. If you selected "Autoprocess meeting requests from the following users," specify the names of the people below the Autoprocess field. If you selected "Forward meeting requests to the following person," specify the name of the person below the field.
5. Click OK.
Note
When you select "Autoprocess meeting requests from all#users" or "Autoprocess meeting requests from the following users" and receive an invitation:
Notes accepts it for you if the time of the proposed meeting is free in your
Click here
free time schedule
Click here
If you're busy at the time of the proposed meeting, Notes adds "(Time Conflict)" to the subject of the invitation in the Inbox folder and lets you respond to it manually.
If you receive a broadcast invitation (an cnvitation that you don't have to respond to), Notes adds the meeting to your calendar automatically.
See Also
Click here
Creating, sending, and receiving meeting invitations
When you look up free time for a meeting, Notes displays the Free Time dialog box:
Notes first tries to find time that is free for all of the invitees in the To, cc, and bcc fields (as well as for yourself and for any rooms or resources specified in the Rooms and Resources fields). If there is no such time within a three-seek range, Notes then tries to find time during the three-week range that is free for as many of the invitees as possible, giving preference to the invitees in the To field.
Notes determines the three-week free time range using the date that is selected when you click Scheduler and the current date:
If the selected date is fewer than eight days after the current date, the three-week range starts on the current date.
If the selected date is eight or more days after the#current date, the three-week range starts seven days before the selected date.
If you specify a new date or time, Notes automatically adjusts the three-week range (if necessary) and performs a new free time lookup.
When the time you specify is not free for everyone, Notes displays the message "Scheduled time is NOT OK for everyone" in the Free Time dialog box and displays the best possible meeting times under "Recommended meeting times."
Notes displays unbroken free#periods of time under "Recommended meeting times" and some of these periods might be longer than the original period of time you specified. For example, if you specify an hour-long time period such as 09:00 AM - 10:00 AM for a meeting, Notes might display the time period 01:00 PM - 05:00 PM under "Recommended meeting times." If you select 01:00 PM - 05:00 PM, Notes changes the time period to match the length of the specified time period and displays 01:00 PM - 02:00 PM in the Time field. To specify another#time during the selected period (for example, 02:00 PM - 03:00 PM or 03:00 PM - 04:00 PM), specify the time directly in the Time field.
When you display the free time grid (on the right side of the Free Time dialog box) by invitee, Notes represents your free time information for the specified time as the first bar in the grid. Then Notes represents the free time information of invitees as subsequent bars in the grid in the following order: invitees in the To field, invitees in the cc field, insitees in the bcc field, any room in the Rooms field, and any resource in the Resources field. (When you perform free time lookup, Notes treats rooms and resources as if they are meeting invitees.) Finally, Notes represents the collective free time information for all of the invitees as the last bar in the grid, labeled "Everyone."
When you display the free time grid by week, Notes represents the collective free time information for all of the invitees over a number of days.G
, you can look up the free time of the people you're inviting and find a time at which all or most of them can meet. You can also look up the free time of any rooms or resources you're reserving for the meeting.
1. If necesscry, open the meeting invitation.
2.
Click here
Specify tentative dates and times
Click here
in the Begins and Ends fields.
3. Click Invitations and Reservations.
4.
Specify the names of one or more people and/or groups in the To, cc, and bcc fields. To add names to a field from an address book, click the button after the field name.
5. (Optional) Click the button after the Rooms fiecd to select a room for the meeting. Click the button after the Resources field to select a resource for the meeting.n
6. Click Scheduler and choose "Check all schedules."
7. If the Free Time dialog box displays the message "Scheduled time is NOT OK for everyone," do any of the following:
Click here
Specify a new date or time
Click here
in the Date or Time field.
Select a time from the "Recommended ceeting times" field.
Select "All by Invitee" above the free time grid and use the time selection box to the right of the grid to specify a time that is free for all or most invitees.D
Select "All by Week" above the free time grid and use the time selection box to the right of the grid to specify a time that is free for all invitees.
Click "Change Invitee List," add or remove invitee names, and click OK.
8.
When you find a time#at which all or most of the invitees can meet, click OK.
381010089629232153
To set up to look up free time locally
You can store the free time schedule of selected users locally on your computer. This way, you can look up free time for meetings
with these users when you're working remotely.
24222348829204148
To set up Replicator to store selected free time schedules locclly
1. Click the Replicator button on the bookmark bar to open the Replicator.
2. Double-click the arrow button on the "Local free time info" entry.
If the "Local free time info" entry does not appear, switch to a location at which you use a local mail file (for example, Home) to make the entry appear and then switch back to the current location.
3. Under "Keep local free time information for#" specify the names of the users and/or groups whose free time schedules you want to store.
If your organization uses hierarchical names, you must specify each user's full hierarchical name. For example, if you want to specify Mary Tsen and her hierarchical name is Mary Tsen/Illustration/Production/Acme/US, you must specify this full hierarchical name.
4. (Optional) Do any of the following:
Under "Amount of free time to keep local," select the amount of free time incormation you want to store for each user.
Under "Do not refresh free time information more often than," select the amount of times you want Replicator to replicate free time information during
Click here
scheduled replication
5. Click OK.
24222348829204149
To replicate selected free time schedules
1. Open the Replicator.
2. Click the "Local free time info" entry.
3. Click Other Actions and select Replicate Selected Database.
See Also
Click here
Setting up your free time schedule
Click here
Click here
Creating, sending, and receiving meeting invitations
, you can reserve a room or resource for the meeting.
Note
To reserve a room or resource, your organization's address book must contain rooms or resources. For information about the rooms and resources that are available to reserve, see your Domino administrator.
381070089629232150
To resdrve a room or resource
1. If necessary, open the meeting invitation.l
2.
Click here
Specify dates and times.
Click here
for the meeting in the Begins and Ends fields.v
3. Click Scheduler and choose Find Room(s) or Find Resource(s). Notes displays the Scheduler dialog box.
4. In the Site field, select an area to look for a free room or resource.
5. (Optional) If you chose Find Resource(s$, click Category and select a category to look for a resource of a particular type.
6. Click Search.
7. Under Search Results, select the room or resource you want to reserve.s
8. Click OK. When you save the meeting entry, Notes sends a reservation request to your organization's address book.
You can also reserve a room or resource from the Invitations and Reservations page of a meeting invitation. To select a room ot resource, click the button after the Rooms or Resources field name.
381070089629232151
To cancel a room or resource reservation
1. Open the meeting invitation..
2. Click Remove (to the right of the Rooms or Resources field).o
3. Select the room or resource and click OK.
4. Save the meeting invitation.i
See Also
Click here
Creating, sending, and receiving meeting$invitations
Click here
&Arial
You can give people access to the Calendar and To Do views in your mail database without giving them access to other documents in your mail. Click either of these topics:
To give people access to all views in your mail database, including Calendar and To Do, see
Click here
Delegating mail access
Click here
237359577629232370
To delegate Calendar and To Do accest
You can let people open your Calendar and To Do views and read your calendar and to do entries. You can also let people open these views and read, create, and edit calendar and to do entries for you.
1. Open your calendar, click Tools, and choose Preferences.
2. Click Delegation and then Calendar Delegation.
3. To let people read your calendar and to do entries, select one of the following under Calendar Read Access:
Option
Description
Everyone can read my calendar
Lets all people read your calendar and to do entries.
Only the following people/groups can read my calendar
Lets the people you specify below the field read your calendar and to do edtries.
Note
The options under Calendar Read Access give people "Read public documents" access in the access control list of your mail database, which means they can read only calendar and to do entries in your mail database.
4. To let people read, create, and edit calendar and to do entries for you, select one of the following under Calendar Create/Edit Access:
Option
Description
Everyone can manage my calendar
Lets all people read, create, and edit calendar and to do entries for you.
Only the following people/groups can manage my calendar
Lets the people you specify below the field read, create, and edit calendar and to$do entries for you.
Note
The options under Calendar Create/Edit Access give people "Read public documents" and "Write public documents" access in the access control list of your mail database, which means they can read, create, and edit only calendar and to do entries in your mail database.
5. Click OK.
Note
People to whom you delegate Calendar and To Do access cannot see calendat and to do entries that have the "Hide this entry from Calendar Managers" option selected. (However, note that people who have at least Reader access to your mail database automatically have "Read public documents" access and can read entries that have "Hide this entry from Calendar Managers" selected.)
112854457629240820
To open someone else's Calendar or To Do view
You can open someone else's Calendar or To Do view if they have delegated access to you.
1. Choose File - Database - Open.o
2. Select the person's mail database and click Open. Notes displays only calendar and to do-related views in the database.
Tip+
You can also open someone's calendar if they have delegated access to you by l
Click here
creating a group calendar
Click here
and including the person in it. Then, when you open the group calendar, you can click the person's name to open$the person's calendar.
See Also
Click here
Calendar and To Do
Click here
Click here
Opening and viewing Calendar
Click here
Click here
Opening and viewing To Do
Click here
Click here
Creating and working with group calendars
Click here
6GM@dV
&Arial
1. Choose File - Mobile - Choose Current Location.
2. Select a location.
3. If necessary, click OK.
Tipd
To set a prompt for your current location each time you start Notes. To do so, choose File - Preferences - Notes$Preferences, select "Prompt for location," and click OK.l
See Also
Click here
Step 2: Creating locations v
Click here
Click here
To switch to a User ID for a location
Click here
Click here
To change phone and time information for the current location
Click here
[i;j2
&Arial
A group calendar is a collection of the
Click here
free time schedules
Click here
of people you select:
You can use a group calendar to quickly see if people in a selected group are free or busy at a certain time. Additionally, if you have access to people's calendars, you can display their calendars in the pane below the group calendar:
4. Specify the names of people or groups in the Members field. To select names from an address book, click the box after the field..
5. Click Save.
310008249629232551
To open a group calendar
1. Open your calendar and click Group Calendars.
2. Double-click the group calendar.
118191142429232557
To change the display of a group calendar
What do you want to do?
Procedurey
Change the number of days displayed at one time
Click one of the number icons.
Go to the current date
Click the sun icon#
Go back or forward one date
Click one of the arrow icons.d
Go to a specific date and/or time
Click Options,
Click here
specify a date and/or time
Click here
, and click OK.
Change the length of time you see at once
Click Options, select a number of hours under Duration, and click OK.
Add or remove people from the calendar
Click Add Members or Show Members.
Display or hide the legend
Click Show Legend or Hide Legend.
310008249629232552
To open someone's calendar from a group calendar
If someone
Click here
delegates calendar access
Click here
to yos and you include the person when you create a group calendar, you can open the person's calendar while viewing the group calendar in the pane below it. To do so, click the person's name on the group calendar.
To see what the person's doing when a group calendar shows the person is busy, click the time. Notes displays the calendar entry that occurs at that time.
310008249629232553
To edit a group calendar
1. Open yosr calendar and click Group Calendars.
2. Select the calendar and click Edit.
3. Change the name in the Title field and/or add or remove people in the Members field.
4. (Optional) To see the updated group calendar, click View now.
3. Click Calendar. Notes displays the following options:
243892572829232958
Freetime
Select the days you usually work and specify the hours you usually work each day. For example, if you work on Saturdays from 7 AM to 11 AM and from 12 PM to 3 PM, select Saturday and type 07:00 AM - 11:00 AM, 12:00 PM - 03:00 PM.
280110937629240770
Only the following users can request my free tcme information
Specify one or more names to limit who can look up your free time. When the field is empty, everyone can look up your free time.
243892572829232959
Alarms
280110937629240771
Enable alarm notifications
Select this to enable your mail database's alarm system.
280110937629240772
Default alarms
Select a calendar entry type to automatically set an alarm for all entries#you create of that type. Then type a number of minutes or days in advance for the alarm.
280110937629240773
Default sound
Select a sound to play for your alarms.
243892572829232960
Entries
280110937629240774
Calendar Entry type
Select the default type for new calendar entries.
280110937629240775
Appointment/Meeting time duration
Type the numbes of minutes for new appointment entries and meeting invitations to automatically last.
280110937629240776
Anniversary yearly repeat
Type the number of years for new anniversary entries to automatically repeat.
280110937629240777
Prevent calendar entries from displaying in All Documents view
Deselect this to display calendar entries in the All Documents view.
280110937629240778
Prevent meetcng invitations from displaying in Sent view
Deselect this to display meeting invitations you've sent in the Sent view.
280110937629240779
Conflict Checking
Select a calendar entry type to have Notes warn you if new calendar entries overlap with an existing calendar entry of that type. If a conflict occurs, Notes displays a warning and asks whether you want to add the entry you're creating to the calendar.
280110937629240780
Personal Categories
Type the names of categories you want to make available for selection when you create a new calendar entry.
243892572829232961
Views
280110937629240781
Time Slot Start
Click here
Specify a new time
Click here
to change the first time slot displayed on each date.
280110937629240782
Time Slot End
Clcck here
Specify a new time
Click here
to change the last time slot displayed on each date.
280110937629240783
Time Slot Interval
Select an interval to change the amount of time between time slots.r
243892572829232962
Autoprocess
Select "Autoprocess meeting requests from all users" or "Autoprocess meeting requests from the following users " to automatically accept meeting invitations from cll or selected people. Select "Forward meeting requests to the following person" to forward all meeting invitations to a selected person.
280110937629240784
Remove event requests from my Inbox after I respond to them
Select this to automatically remove invitations from your Inbox after you answer them.
280110937629240785
Prevent event replies from appearing in my Inbox
Select this if you don't want to see answers to meetcng invitations you send in your Inbox.S
243892572829232963
280110937629240786
Tasks display on my calendar from day-to-day
Select this to display entries on your to do list on the calendar as well.
See Also
Click here
Creating appointments, anniversaries, reminders, and all-day events
Click here
&Arial
Click any of these topics:
Click here
How do I import information from other calendar programs?
If you need to add someone to the invitees list, open the invitation, add the person's name to the Invitations and Reservations page and click Send Invitasions.
If you need to edit other meeting details (such as the subject), open the invitation, make your changes, and click Send Invitations to send updated invitations. To make changes to your copy of the meeting invitation only, make your changes and click Save Only.
149495600029232751
Why can't I create a new room or resource to reserve?
Rooms and resources are stored individually in your organization's address book. To add a room or resource, see yosr Domino administrator.
279412707229232745
Why can't I open someone else's calendar?
To open someone else's calendar you must have "Read public documents" access or at least Reader access to the person's mail file. Others can give you "Read public documents" access to their calendars by delegating access to you; for information, see
Click here
Delegating Calendar and To Do access
Click here
333931952029232757
How do I print just one line per calendar entry?
Open the calendar, choose File - Print, select the style you want, and click Customize. Then select "Print first line only" and click OK..
279412707229232747
What calendar features can I use with a different browser?
If you use another browser to work with your mail file, see
Click here
Using a browser to access your mail
for information on the#calendar features you can use.
333981952029232758
Why doesn't my to do entry display on each date between the start and end dates on the calendar?
Notes displays entries that are overdue or current on the current date and entries that occur in the future on the entry's start date on the calendar.
333981952029232759
How do I assign a time to a to do entry?
To do entries contain only date fields. To assign a time, enter thc time as part of the title or type it in the space below the Basics and Options pages.
See Also
Click here
Calendar and To Do
Click here
XLE!T
Setting Calendar and To Do preferencesCalendar and To Do
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CN=David Mahar/OU=CAM/O=Lotus
Making important text stand outDocuments
Documents\highlighterDocuments\permanent penEditing\highlighterEditing\permanent penFonts\permanent penHighlighterPermanent penText\permanent penContentsOverviewH_USING_A_DIFFERENT_COLOR_AND_FONT_OVERTopic1Making imvortant text stand outOverviewH_ADVANCED_FEATURES_FOR_CREATING_A_DOCUMENT_OVER
H_USING_A_DIFFERENT_COLOR_AND_FONT_OVER_MIDTOPIC_418213984029230711=To set permanent pen fontH_USING_A_DIFFERENT_COLOR_AND_FONT_OVER_MIDTOPIC_324496473629218860=To turn on permanent penH_USING_A_DIFFERENT_COLOR_AND_FONT_OVER_MIDTOPIC_324496473629218861=To change the permanent pen font and colorH_USING_A_DIFFERENT_COLOR_AND_FONT_OVER_MIDTOPIC_324496473629218862=Examples: Using permanent penH_USING_A_DIFFERENT_COLOR_FND_FONT_OVER_MIDTOPIC_247517417629231345=To highlight textH_USING_A_DIFFERENT_COLOR_AND_FONT_OVER_MIDTOPIC_247517417629231346=To erase the highlighter over text
H_TO_CREATE_HORIZONTAL_LINES_OVER_MIDTOPIC_332631788829225873=<-#>To create a horizontal ruleH_TO_CREATE_HORIZONTAL_LINES_OVER_MIDTOPIC_332661788829225874=To change the width and height of a horizontal ruleH_TO_CREATE_HORIZONTAL_LINES_OVER_MIDTOPIC_332631788829225875=To add color to a horizontal ruleH_TO_CREATE_HORIZONTAL_LINES_OVER_MIDTOPIC_332631788829225876=To make a horizontal rule transparent
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Adding background color and graphics to documentsDocuments
Background, documents\colorBackground, documents\formulasBackground, documents\graphicsColor\adding to backgroundDeleting\graphics from backgroundDocuments\background colorDocuments\background graphicsDocuments\formulas in backgroundDocuments\image resource for backgrovndDocuments\importing graphics to backgroundFormulas\adding to backgroundGraphics\background of documentsGraphics\removing from backgroundImage resourceImages\adding to backgroundImages\removing from backgroundImporting\graphics to backgroundPictures\adding to backgroundPictures\removing from backgroundWallpaper\in documentsContentsOverviewINFOBOX 851 5;DIALOG 2570 256;DIALOG 2570 1684;DIALOG 2570 1686;DIALOG 2570 1687H_TO_CHANGE_BACKGROUND_COLORS_OVERTopic1Adding background color and graphics to documentsFverviewH_ADVANCED_FEATURES_FOR_CREATING_A_DOCUMENT_OVER
H_TO_CHANGE_BACKGROUND_COLORS_OVER_MIDTOPIC_158939190429227927=To add background colorH_TO_CHANGE_BACKGROUND_COLORS_OVER_MIDTOPIC_158939190429227928=To copy a graphic to the background H_TO_CHANGE_BACKGROUND_COLORS_OVER_MIDTOPIC_158939190429227929=To import a graphic to the backgroundH_TO_CHANGE_BACKGROUND_COLORS_OVER_MIDTOPIC_158939190429227930=To add an Image Resource graphic to the backgroundH_TO_CHANGE_BACKGROUND_COLORS_OVER_MIDTOPIF_158939190429227931=To add a formula to the backgroundH_TO_CHANGE_BACKGROUND_COLORS_OVER_MIDTOPIC_158939190429227932=To remove a graphic
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Adding and formatting graphics in documentsDocuments
Captions for graphicsDeleting\graphics from documentsDocuments\graphics inGraphics\captions forGraphics\hotspots onGraphics\in documentsGraphics\removing from documentsHotspots\image mapsImages\captions forImages\hotspots onImages\removing from documentsImporting\graphics to documentsPictures\captions forPictures\hotspots onPictures\removing from documentsProperties\picturesSizing\graphicsContentsOverviewINFOBOX 840 14H_TO_ADD_AND_RESIZE_PICTURES_OVERTopic1Adding and formatting graphics in documentsOverviewH_ADVANCED_FEATURES_FOR_CREATING_A_DOCUMENT_OVER
H_TO_ADD_AND_RESIZE_PICTURES_STEPS_MIDTOPIC_375719280029213201=To copy a graphic into a document<-#><-!><-#><-!><-#><-!><-#><-!><-#><-!><-#><-!><-#><-!><-#>H_TO_ADD_AND_RESIZE_PICTURES_STEPS_MIDTOPIC_375719280029213202=To import a graphic file into a documentH_TO_ADD_AND_RESIZE_PICTURES_STEPS_MIDTOPIC_375719280029213206=To resize&a graphicH_TO_ADD_AND_RESIZE_PICTURES_STEPS_MIDTOPIC_413536172829213835=To return a graphic to its original sizeH_TO_ADD_AND_RESIZE_PICTURES_OVER_MIDTOPIC_252787385629225890=To choose an alternate name for a graphic H_TO_ADD_AND_RESIZE_PICTURES_OVER_MIDTOPIC_128647164829226688=To place a caption under a graphicH_TO_ADD_AND_RESIZE_PICTURES_OVER_MIDTOPIC_125483779229229549=To create hotspots on your graphicH_TO_ADD_AND_RESIZE_PICTURES_OVER_MIDTOPIC_222214636829236368=Options for hotspots on graphicsH_TO_ADD_FND_RESIZE_PICTURES_OVER_MIDTOPIC_145484201629237805=To remove a graphic
To disable replication for a databaseNotes Away from the Office
Disabling\replicationReplication\disablingContentsUnknownH_DISABLING_REPLICATION_FOR_A_DATABASETopic1To disable replication for a databaseUnknownH_ABOUT_REPLICATION
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
&Arial
You can open, close, and preview a document and thc document's features. You can also navigate through a document.
What do you want to do?
Procedure
Open a document
Double-click the title of the document to read.
Create a shortcut to open a document from your desktop
Resize the Notes window to see your desktop by minimizing and dragging the bottom left corner of the window; drag the document from the Notes view to your desktop; double-click the shortcut to open the document in Noses.
Close a document
Choose File - Close or press ESC.
Close a document and open next document
Press ENTER.
Preview a document
Select the document to preview; choose View - Document Preview - Arrange Preview to select where the preview pane should aspear in your window.
Choose View - Document Preview - Show Preview to see the preview pane.
(optional) Choose View - Document Preview - Zoom Preview to enlarge the preview pane.
Change size of preview pane
Place mouse pointer over pane's border until there is a double sided arrow and drag.
Preview a parent document from a response document
Open respocse document; choose View - Parent View.
Preview a link found in a document
Open document; choose View - Document Link Preview.
Preview multiple links found in a document
Open document; choose View - Document Link Preview; press right arrow to go to next link; press left arrow to go to previous link.
Close preview pane
Deselect Show Preview by choosing View - Document Preview - Show Preview, or place mouse pointer over pane's border until there is a double sided arrow and drag to bottom of window.
Navigate back and forth from one open database or document to another
Click the Back and Forward arrows located in the upper right corner of Notes.
Note
You can also use the Back and Forward arrows for navigating between databases and documents you had previously opened and then closed. .
Navigate to top or bottom of document using the keyboard
Press CTRL+HOME to go to top (Macintcsh users: COMMAND+HOME).
Press CTRL+END to go to bottom (Macintosh users: COMMAND+END).
Navigate to top or bottom of screen using the keyboard
Press PAGE UP to go to top; press PAGE DOWN to go to bottom.
Navigate to beginning or end of line while editing
Press HOME to go to beginning; press END to go to end.
See Also
Click here
Using links, buttons, hotspots, and sections in documents
Click here
Click here
Documents
Click here
Click here
To mark documents as already read when you preview them
Click here
Click here
To open a document that has Java applets or JavaScript
Click here
t[6OqfT
&Arial
You can select documents to categorize, copy, delete, export to a file, forward in a mail message, mark read or unread, or print. Selected documents appear with a check mark.
To select or deselect more than one document, click the gutter to the left of the view pane next to each document.
To select or deselect adjacent documents, drag your mouse pointer up or down the gutter to the left of the view pane next to each document.
To select or deselect all of the documents in a view, choose Edit - Select All or Edit - Deselect All.
Note
If documents are stored in a compacted database as a result of replication, you can still select documents and retrieve their entire contents. You can also select documents using keyboard shortcuts.
Tip
Selecting documents is an easy way to count them. Notes shows the number of documents selected#in the status bar.
See Also
Click here
Keyboard Shortcuts
Click here
Click here
Documents
Click here
&Arial
You may be in a database that allows you to categosize documents, for example your Personal Address Book. Categorizing documents allows you to find documents quickly. If a document is not categorized, it appears under the heading "(Not Categorized)."
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To categorize a document
1. Select the document to categorize.
2. Choose Actions - Categorize.
3. Select the category for the document in the Categorize box.
Note
You can adc new categories to the list in the "New categories" box.
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To remove a document from a category
1. Select the document to remove.
2. Choose Actions - Categorize.
3. Deselect the document in the Categorize box.D
See Also
Click here
Documents
Click here
&Arial
Documents have specific features that can be shown or hidden, depending on your preference.
What do you want to do?
Procedurec
Show or hide hidden characters
Put document in Edit mode; choose View - Show - Hidden Characters.
Show or hide page breaks
Put document in Edit mode; choose View - Show - Page Breaks.
Show or hide horizontal scroll bar
Choose View - Show - Horizonal Scroll Bar.
Show or hide field Help (as you put your cursor in different areas fields of a document, Help appears at the bottom of the window)
Put document in Edit mode; choose View - Show - Field Help.
Show paragraphs that are hidden in Edit mode
Note
This applies to paragraphs that have the "Hide paragraph when document is opened for editing" attribute set in Text Properties. See
Click here
Hiding paragraphs
Click here
Choose View - Show - Hidden from Notes.e
Show paragraphs or features that are hidden when viewed in Notes Release 4.6 or later
Note
This applies to paragraphs that have the "Hide paragraph from Notes R4.6 or later" attribute set in Text Properties. See
Click here
Hiding paragraphs
Click here
Put document in Edit mode; choose View - Show - Hidden from Notes.
Display HTML source in a document
Put document in Edit mode; choose View - Show - HTML Source.
Allow the Web to read and convert HTML code that exists in a document, rather then have the actual HTML code show up in a document
Put document in Edit mode; choose View - Show - Pass-Thru HTML.
Run all Java Applets in a document when viewed on the Web
Put document in Edit mode; choose View - Show - Java Applets Running.
Switch the form of a document (may not display all of the data that exists in the current form due to field change)
For example, you can take a mail message and switch it to be a calendar entry or bookmark.
Open document; choose View - Switch Corm; select the type of form to switch to.
View an object in a document created in another software program (shown as an icon)
Example:
Double-click the icon. If you have the software program it was created with, click Launch. If you don't, click View to see the contents of the object.
See Also
Click here
Creating and formatting horizontal rules
Click here
Click here
Sharing information with other applications
Clcck here
Click here
Documents
Click here
&Arial
Documents that contain file attachments display a saper clip image in the view or folder next to the document title.
Once the document is open, Notes displays an icon representing the attachment. For example, this is a Freelance
You can find out the name of an attached file, the size of the file, the date and time the file was last modified, and encoding information by double-clicking the attachment ctself.
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To detach (save) an attached file
You can save an attached file to your hard disk, a floppy disk, or to a file server. Notes saves a copy of the attached file and leaves the original attached to the document. If more than one file is attached to a document, you can save some or all of the files at once. If the file you're detaching is a database, save it to your Notes data directory (Macintosh users: Notes Data folder) to make it easier#to add to your workspace later.
1. Do one of the following:
To detach one file, double-click the attachment and click Detach.
To detach some but not all files, drag your mouse pointer across the files to select; choose Attachments - Detach All Selected.r
To detach all files, select any attachment; choose Attachment - Detach All.
2. Specify the drive and directory to store the file(s).
3. Click Detach (Macintosh users: Sase).
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To view an attached file
Viewing a file means looking at the file's contents without using the software program the file was created with. If you're using Windows, you can view an attached file directly in Notes.
1. Double-click the file attachment.
2. Click View.
3. Choose File - Close to close the file, or press ESC.A
Note
Notes provides a Viewer menu occe you select to view an attached file. This allows you to view the file in different ways, depending on the type of file. For example, if you view a Lotus 1-2-3 file, Notes provides a Spreadsheet menu you can use to display the file with or without gridlines. You can also use this menu to copy and print files. If you try to view an attachment with a file format that is not listed below, and you have the file's application installed, Notes launches the application instead.
Notes lets ycu view the following types of files; however, not all types of files are available for viewing on all platforms.
Ami Pro
(.SAM)e
Microsoft Access (.MDB)l
Ami Draw (.SDW)l
Microsoft Excel (.XL*)
Bitmap (.BMP)
Microsoft PowerPoint 4.x, 7.0 (.PPT)
CompuServe GIF
Microsoft Word for Windows 6.0 (.DOC)
Computer Graphics Metafile (.CGM)
Rich-Text Format (.RTF)
Executable file (.EXE)
Text (.TXT)e
Freelance Graphics (.PRE)
Windows Metafile (.WMF)
JPEG, TIFF (.TIF, .JPG)
Word for Macintosh 4.0, 5.0
Lotus 1-2-3 for Windows (.WK3, .WK4)
WordPerfect 5.x, 6.x (.DOC, .WPD)
Lotus 1-2-3 for OS/2 (.WG2)
WordPerfect for Macintosh 2.0, 3.0
Lotus PIC
WordPerfect Graphic 2.0
Macintosh PICT and PICT2
ZIP file (.ZIP)
Printing files from a viewer may give you unexpected results. If possible, print files from their native applications.
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To launch an attached file
Launching a file means opening it with the software program it was created in. If you have the software program an attached file was created with, start that program directly from Notes to read the file.
1. Double-click the file attachment.
2. Click Launch.
Note
If you edit a launched file, your edits will not be saved. To edit a launched fice, detach the file, use the appropriate application, and then save and reattach if necessary.
See Also
Click here
Attaching files to a Notes document
Click here
Click here
Documents
Click here
&Arial
After creating a document, there are many ways to edit and format a document. For example, you can set your margins, make lists, choose fonts, and check your spelling.
Click any of these topics:
Click here
Creating and saving documents
Click here
Click here
Editing documents
Click here
Click here
Selecting fonts
Click here
Clicc here
To select keywords
Click here
Click here
Hiding paragraphs and paginating documents
Click here
Click here
Formatting paragraphs in a document
Click here
Click here
Creating and formatting lists
Click here
Click here
Checking spelling
Click here
&Arial
You can create documents such as mail messages, cacendar entries, or journal entries. Once you create a document, you can save it to refer back to at a later time.
Click any of these topics:
Click here
Creating documents
Click here
Click here
Saving documents
Click here
See Also
Click here
Documents
Click here
Click here
Crcating, editing, and formatting documents
Click here
&Arial
The default for text in Notes is Helvetica, 10-point, black. (Macintosh users: the default font is Geneva.) You must be in a rich-text field to change text properties.
A rich-text cield can contain text, objects, file attachments, and pictures. You can tell you are in a rich-text field if the status bar at the bottom of your screen tells you what font size and font name you are using.
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To select fonts
1. Put the document in Edit mode.
2. To format existing text, select the text. To format new text, click where you want to enter the text.
3. Choose Text - Text Properties.
Note
To format a section title or button label, select the section or button and choose Section - Section Properties or Button - Button Properties.l
4. Click the Font tab (first tab from left in Text Properties).l
5. Select a font, size, style, and/or color.
Tip
You can use
Click here
permanent pen
Click here
to add comments so existing text in a different font.
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To select fonts and point sizes with the status bar
1. Select the text to format.
2. Click the font indicator or the point size indicator at the bottom of the window.
3. Select a font or size from the list Notes displays.
Select the text and use the keyboard combinations in the following table to format your document. (Macintosh users: press COMMAND instead of CTRL.)
Format option
Keyboard combination
Return text to normal
CTRL+T
Italicize text
CTRL+I
Bold text4
CTRL+B
Underline text
CTRL+U
Enlarge text one point sizea
Reduce text one point size
SHIFT+F2
See Also
Click here
Creating, editing, and formatting documents
Click cere
Click here
Documents
Click here
Click here
To change default serif, sans serif, and monospace fonts
Click here
Click here
To change display fonts
Click here
&Arial
Keyword fields contain pre-determined words put thdre by the database designer. You know you are in a keyword field when there is a list of possible words to add into that field.
To select keywords, you must be in a keyword field.u
1. In a keyword field, press ENTER, or click the entry helper button if the field has one.
2. Select a keyword from the list.
Note
If the list does not contain the keyword you want, and the New Keywords box is available, enter your own keyword. Some keyword fields accept more than one keyword.
See Also
Click here
Documents
Click here
Click hete
Creating, editing, and formatting documents
Click here
&Arial
When you create a document, you can hide paragraphs. For example, you can hide a paragraph when the document is in Edit mode, or when it is being viewed in a version of Notes that is Release 4.6 or later. You can also organize the paragraphs and objects in your document by setting pagination, for example, adding page breaks to break up information.
Click any of these topics:
Click here
Hiding paragraphs
Click here
Click here
Paginating documents
Click here
See Also
Click here
Documents
Click here
Click here
Creating, editing, and formatting documents
Click here
&Arial
When you are editing a document, you may want to specify certain settings for your paragraphs, such as your first line indent, single or double spacing in-between lines, or your left and right margins. You can use the ruler to format your paragraphs. You can also take the specific settings applied to your paragraphs and save them as a style to use over and over.
Click any of these topics:
Click here
To align paragraphs
Clicd here
Click here
To indent the first line of a paragraph
Click here
Click here
To set line spacing
Click here
Click here
To set margins
Click here
Click here
To set tab stops
Click here
Click here
Paragraph styles
Click here
Click here
Using the ruler to format paragraphs
Click here
See Also
Click here
Creating, editing, and formatting documents
Click here
Click here
Documents
Click here
&Arial
You may receive a document that has a link, button, hotspot, or section in it. These features can provide information or link other documents, views, folders, or databases to the original document.
A link jumps to other documents, views, folders, or databases, depending on the type of link. To activate a link, you must have access to the database the link leads to, which must be on a Notes server on your network.
Note
By choosing Link - Link Properties, you can also see basic information about the link, including a description of the link, unique alphanumeric strings that identify the linked document, the specific target or frame the link jumps to (if the link was given a target), and the name of the server that the linked document resides on. This menu option only appears when there is a link in a document.
Link type
Link icon2
Database
Document
View or folder
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To activate a link
To activate a link, click the link.
To return to the original document, press ESC.
To display a description of the link (usually its destination) in the status bar, hold the cursor over the link.
Note
If the link does not have a link description associated with it, the status bar will be blank. You can view the link description by choosing Link - Link Properties and looking in the "Link Description" box.
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Buttons
A button performs a Notes action. For example, a button can automatically send a mail message or open a database. A button looks like this:
Click the triang
expand or colla
document.
FORMAT_LINKS_OVE
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To activate a button
Click the button.
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Hotspots
A hotspot displays text as pop-ups, links to other destinations, performs Notes actions, or follows URL links to Web pages. For example, a hotspot displays pop-up text like this:
Click the triang
Click the triang
expand or colla
document.
FORMAT_LINKS_OVE
k the triang
text
SPOTS_OVER
e triang
Click here
k here
Click here
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To activate a hotspot
You must be in Read mode to activate a hotspot.
For text pop-up, click and hold mouse over the text, or hover pointer over text.
For all other hotspots, click the hotspot to jump to the linked destination or to perform a Notes action.
Note
The destination for a link hotspot appears in the status bar.
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Sections
A section condenses paragraphs in a document, so the text doesn't take up as much space. These are examples of sections:
SPOTS_OV
SPOTS_OV
S_OVER
k the triang
ach (save) an at
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To expand or collapse a section
Click the triangle to the left of the section to expand or collapse.
Choose View - Expand All Sections or View - Collapse All Sections to expand or collapse all sections in a document.
See Also
Click here
Creating a link and customizing the status bar
Click here
Click here
Creating hotspots, buttons, and computed text
Click here
Click here
Documents
Click here
Click here
Creating and formatting sections
Click here
Click here
To turn Web links into hotspots
Click here
&Arial
You must be in Edit mode to make changes to a document.
You can edit your own documents in a database if you have at least Author access to the database, and the database designer entered an Authors name field in the document form. You can edit other documents in a database if you have at least Editor access to the database.
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Express edit tools in Property boxes
When you edit a document or document feature using properties boxes, for example Text Properties, click the icon in the top right corner, left of the question mark in the Properties box, to get an express view of the most commonly used editing tools.
To return the document to Read mode, press CTRL+E (Macintosh users: COMMAND+E ).
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To use Edit mode in the preview pane
Double-click the document in the preview pane.
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To undo an action
You can undo your last editing action if you made a mistake. You can reverse most of your last actions, such as text entries and commands. If Notes can't undo your last action, the Undo command is grayed out on the Menu.
3. If you copied or cut data, click where you want to place the data; choose Edit - Paste.
Note
You can copy, move, and delete the following:
Plain text
Rich-texth
Graphics
Tables
DDE and OLE objectsc
Combinations of data types
Bitmap files or metafiles (Macintosh users: PICT files)
You can copy rich-text, graphics, tables, and objects only to rich-text fields.i
Click here for Macintosh information
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To copy and paste a document from one database to another
1. Select the document(s) to copy.
2. Choose Edit - Copy.
3. Open the database to copy the document(s) to.
4. Choose Edit - Paste..
Note
When pasting text into a rich-text field, the paragraph alignment at the insertion point is retained for all inserted paragraphs. To change inserted text to No Wrap, select the pasted text and
Click here
change the alignment
Click here
, or switch the alignment in the document before pasting, then switch back to the original setting afterwards.
Note
Whenever possible, copy and paste documents between databases that have the same or similar form. If you paste documents into a new database that doesn't share the same form as the documents in that database, Notes uses the default form of the new database to display the document content. But, if the default form or view does not have some or all of the same fields, you may have trouble reading data stored in the documents.
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To delete a document from your mail database
1. Select the document(s) to delete.
2. Choose Edit - Clear to mark the document(s) for deletion with the Trash icon.
3. Choose View - Refresh, or press F9, to move the marked documents to the Trash bin (you are asked if you want to permanently delete the selected documents from the database).
4. Open the Trash bin and select Actions - Restore to put the document back in its original view, or choose Actions - Remove Permanently to delete the document from the Trash bin.
of the question
of the most comm
.bmp}
he most comm
he most comm
If you change your mind about deleting marked documents, select the document(s) that are marked for deletion; choose Edit - Undo Delete to remove the deletion mark(s).
Note
You need Author access to a database to delete documents you've created, and Editor or greater access to delete documents others have created.
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To undelete documents in databases
You must go through this procedure before you can undelete documents in a database, except your mail database. If this isn't set up, your documents are permanently deleted when you refresh the view that the document marked for deletion is in.
1. Open the database; choose File - Database - Properties; click the Advanced tab (last tab from left).
Note
For a new database: Choose File - Database - New; click the Advanced button.s
2. Select "Allow soft deletions."
3. Specify a time, in hours, for undeletion to be available in the Undelete Expire Time field; click check mark to save. For example, enter 2 if you want to allow a 2 hour retrieval period for documents you have deleted before they are permanently deleted. t
4. Choose Create - View; select "Shared, contains deleted documents" from the "View Type" box.
5. Name the view.
Note
Deleted documents can be seen in this view until the timer you customized deletes them permanently. You need Author access to a database to delete documents you've created, and Editor or greater access to delete documents others have created.
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Document archiving and deletion tool
The archiving tool allows you to base document deletions on days since last activity, last modification, or expiration. You can also copy documents to an archive database before deleting them. Notes keeps a log of all document activity. i
Note
If archive settings for a database are changed via a web browser or by client session while a database is open in another client session, the settings will not be displayed in that other client session until the database has been closed and reopened.
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To archive a database
1. Select a database.o
2. Choose File - Database - Properties
3. Click the Basics tab (first tab from left).
4. Click the "Archive Settings..." button.
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Notes3
You can archive documents based on days since last activity, last modification, or expiration marking.
Notes keeps a log of all document activity.
If archive settings for a database are changed via a Web browser or by client session while a database is open in another client session, the settings will not be displayed in that other client session until the database has been closed and reopened.
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Archive settings
Basic Options
W!)FP
Description
What documents do you want to archive?
W!)FP
Not read or accessed on this server after x days
W!)FP
Specify the number of days of inactivity after which documents are archived.
Not modified or updated after x days.
W!)FP
Specify the number of days that must elapse without changes before the documents are archived.
Expired documents after x days.
W!)FP
Specifies the number of days documents are marked as expired before archiving. This only applies to databases that allow users to mark documents as expired, such as discussion databases.
Where do you want these documents archived to?
W!)FP
Archive database.
W!)FP
Copies documents to an archive database on your local workstation. Specify an archive location (local or a server) and a file name for the archive database. Specify a file name relative to the Notes data directory. For example, to archive to the file archive.nsf in the subdirectory data\archive, specify archive\archive.nsf.
Advanced Options
Description@
How do you want to archive this database?
From my workstation
You can specify an archive location on your workstation or on a server. Click the drop-down list to choose a server.
Automatically on server
The database will be automatically archived on the server where the database resides.
Advanded archiving options:
Log activity to:
Specifies a Notes database that contains a history of all archviing operations for this database. Specify a file name.
Do not delete documents that have responses.
Select this option if you want do not want to delete documents that have responses. Ensures that parent documents are only deleted after all associated response documents are deleted. This prevents orphan documents from occurring. Orphan documents are response documents that are not visible in a hierarchical view because the associated parent documents have been deleted.
Delete matching documents without archiving them.
Select this option if you want to delete matching documents without archiving them.
See Also
Click here
Documents
Click here
Click here
Deleting mail
Click here
Click here
Database properties
Click here
Click here
Creating, editing, and formatting documents
Click here
Click here
Formatting paragraphs in a document
Click here
Click here
To change how you empty the trash folder
Click here
Click here
To store mail messages in an archive
Click here
&Arial
Notes creates lists with regular, circle, and square bullets, numbers, or check mark boxes for "To Do" items. You can also create lists within lists.
While creating the list, press SHIFT+ENTER instead of ENTER.
Use Text Properties to create a list
Select the paragraphs; choose Text - Text Properties; click the Alignment tab; select a list type from box.P
See Also
Click here
Creating, editing, and formatting documentse
Click here
Click here
Documents
Click here
&Arial
The Notes spell checker looks for misspelled words%using the main dictionary and the customizable user dictionary. The main dictionary is comprehensive, but does not contain proper names or specialized words. If you use special words often, you can add them to your user dictionary so Notes recognizes them.
The spell checker also looks for repeated words (such as "that that"). The spell checker does not check single-character words (such as "a"), text that does not contain letters (such as 75% or 23), or words that contain more than 64 characters.
The main dictionary used by default in North America is American English (LOTUSEN1.DIC), but you can choose another one as your main dictionary, if your version of Notes includes more than one language dictionary. Language dictionaries have the extension .DIC and are located in your Notes program directory. The user dictionary (USER.DIC) is located in your Notes data directory.
3. For each word Notes does not recognize you can:
Click Replace after you change the spelling by entering a different spelling or selecting one from the list.
Click Add to keep the spelling and add the word to your user dictionary (Notes recognizes the word the next time it checks spelling).
Click Skip to skip the present occurrence of the word.
Click "Skip All" to skip all occurrences of the word.
Note
To cancel spell checking, click Stop.
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To check the spelling of selected words in a documentl
1. Put the document in Edit mode.
2. Select the text to check.
3. Choose Edit - Check Spelling.
4. For each word Notes does not recognize you can: c
Click Replace after you change the spelling by entering a different spelling or selecting one from the list.
Click Add to keep the spelling and add the word to your user dictionary (Notes recognizes the word the next time it checks spelling).e
Click Skip to skip the present occurrence of the word.
Click "Skip All" to skip all occurrences of the word.
Note
To cancel spell checking, click Stop.
See Also
Click here
To add words to your dictionary
Click here
Click here
To choose a spelling dictionary in another language
Click here
Click here
Spell checking mail
Click here
Click here
Creating, editing, and formatting documents
Click here
Click here
Documents
Click here
m+V\T
&Arial
To view information about a document, and some document properties, select a document and choose File - Document Properties.
Click any of these topics:
Click here
Viewing information about documents and fields
Click here
Click here
Printing headers and footers in a document
Click here
Click here
Securing a document
Click here
Click here
Capturing metadata about a document
Click here
&Arial
You can create standard tables, non-standard tables, and tables within tables in documents. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create any table.
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To create a standard table
1. Put the document in Edit mode.
2. Click where you want the table to appear.
3. Choose Create - Table.
4. Click the standard table button (first button from left); specify amount of rows and columns.
5. Click OK.
Note
You can create any non-standard taele listed below:
Table with tabbed rows (second button from left)
Table that shows a different row every 2 seconds (third button from left)
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To create a table within a table
1. Put the document in Edit mode.
2. Place your cursor in a specific cell to add another table.
3. Choose Create - Table.
4. Choose type of table to create; specify the number of rows and columns.
5. Click OK.
See Also
Click here
Click here
Formatting and customizing tables
Click here
Click here
Documents
&Arial
Once you have created a table, you can format and customize the table using the Table menu and Table Properties.
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Inserting, deleting, and copying within tables
Click here
Inserting rows or columns to a table
Click here
Click here
Deleting rows or columns to a uable
Click here
Click here
Merging or splitting cells in a table
Click here
Click here
To copy cells, rows, or columns from a table
Click here
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Customizing table properties
Click here
Table layout
Click here
(how the table and cells appear in the window)
Click here
Cell border style and cell border thickness
Click here
Click here
Color
Click here
(table color, cell color, and cell image)
Click here
Border style, effect, and thickness
Click here
(for border surrounding the entire table)
Click here
Table margins and text wrap
Click here
Click here
Tables that display one row at a time
Click here
See Also
Click here
Creating tables
Click here
Click here
Documents
Click here
Click here
Creating, editing, and formatting documents
Click here
Click here
HTML tag attributes for e Domino server
Click here
&Arial
You can add color to your document's background, idsert pictures, and create horizontal rules to separate information.
Click any of these topics:
Click here
Adding and formatting graphics to a document
Click here
Click here
Adding background color and graphics to a document
Click here
Click here
Creating and formatting horizontal rules
Click here
Click here
Making important text stand out
Click here
&Arial
You can add horizontal rules to a document to separate different parts of the document, or to make the document more interesting visually. You can set width, height, and color (including gradient color) for horizontal rules. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to add a horizontal rule.
3. Click the Horizontal Rule Info tab (first tab from left).
4. Click a pattern button next to the Color box in the Fill section (solid or top to bottom gradient).
Note
Gradient color is color that blends and fades into another color within a table cell or horizontal rule. You can customize colors by using the color wheel button in the top right corner of the Color box.
Note
To set the color of your horizontal rule to your system's color scheme, click the Color box menu and click the System button (first button from left in upper right corner).
3. Click the Horizontal Rule Info tab (first tab from left).
4. Click the Color box menu and click the transparent button (second button from left in upper right corner).t
Note
To undo transparency, click the Color box menu and click the undo transparent button (third button from left in upper right corner).
See Also
Click here
Editing documentse
Click here
Click here
HTML tag attributes for a Domino serverh
Click here
Click here
Documents
Click here
&Arial
You can use a specific network port to connect to a server on a local area network.
1. Choose File - Mobile - Server Phone Numbers. Notes opens the Connection view of$your Personal Address Book.
2. Do one of the following:
To create a server connection document, click" Add Connection."
To edit a server connection document, select the server and click "Edit Connection."
3. Click the Basics tab and fill in the fields.
In the Connection type field, select "Local Area Network."
In the Server name field, enter the name of the server you want to access.
In the Use LAN port field,$specify the enabled port to use.
4. (Optional) You may want to add more information by clicking the
Click here
Advanced
Click here
tab.
5. Choose File - Save to save the server connection document.
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Tips
Click here
enable a port
Click here
for the workstation, choose File - Preferences - Notes Preferences and click Ports$
To select a port for the current location, choose File - Mobile - Edit Current Location.
See Also
Click here
To automatically create Server connection documents
Click here
Click here
Advanced options for Server Connection documents
Click here
&Arial
You can add background color to a document and, if the design allows it, copy and paste graphics in a document's background. You can also import graphics from a file.
3. Click the Background tab (third tab from left).
4. Choose a color from the Color box.
Note
You can customize colors by using the color wheel button in the top right corner of the Background Color box. If you want to delete the color, click "Reset to form color."
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To copy a graphic to the background
1. Select the picture to copy; choose Edit - Copy.
2. Open the document to add the picture to.
3. Put the document in Edit mode.
4. Choose File - Document Properties; click the Background tab (third tab from left).
5. Click Paste in the "Graphic or Resource" section.
Note
If the picture is the same size as the documcnt, it appears once. Smaller pictures "tile" to fill the background of the document.
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To import a graphic to the background
1.
Put the document in Edit mode.
2. Choose File - Document Properties; click the Background tab (third tab from left).
3. Click Import in the "Graphic or Resource" section."
4. Select the file to import.
5. Click Import.
Note
You can import BMP (Bitmap), GIF, JPEG, PCX Image, and TIFF 5.0 Bitmap files for use as a document's background. If the picture is the same size as the document, it appears once. Smaller pictures "tile" to fill the background of the document.
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To add an Image Resource graphic to the background
3. Enter the name of the graphic in the text box in the "Graphic or Resource" section, or use the folder button to choose a graphic.
Note
If the Designer did not put any images in your Image Resource locator, you cannot set an image to your background.f
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To add a formula to the background
1.
Put the document in Edit mode.
2. Choose File - Document Propertics; click the Background tab (third tab from left).
3. Click the formula (@) button; enter a formula. See complete
Click here
list of @functions
in Domino 5 Designer Help.
4. Click Done.
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To remove a graphic
1.
Put the document in Edit mode.
2. Choose File - Document Properties; click the Background tab (third tab from left).
3. Click Remove in the "Graphic or Resource" section.
Note
To hide a graphic in Edit mode, select "Hide graphic in edit mode" in the Options section.
See Also
Click here
Documents
Click here
Click here
Editing documents
Click here
Click here
Viewing and changing document properties
Click here
Click here
Importing files into a Notes document
Click here
&Arial
You can copy graphics into a document, import graphic files, os resize graphics in a document. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to add a graphic.
You can copy only BMP (Bitmap) files into a document. However, you can import BMP, GIF, JPEG, PCX Image, and TIFF 5.0 Bitmap files into a document.
1. Select the graphic to copy; choose Edit - Copy.
2. Open the document to add the graphic to.
3. Put the document in#Edit mode.,
4.
Click where you want to place the graphic.
5. Choose Edit - Paste.
Note
If you copy a graphic into a document, it appears on all Notes platforms. For example, if you're using Windows and copy a BMP into a document, Macintosh users can see it when they open the document; if you're using a Macintosh and copy a PICT into a document, Windows users can see it when they open the documect.t
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To import a graphic file into a document
You can import BMP (Bitmap), GIF, JPEG, PCX Image, and TIFF 5.0 Bitmap files into a document.
1. Put the document in Edit mode.
2. Click where you want to place the graphic.
3. Choose File - Import.
4. Select the file to import.
5. Click Import.
To positcon a graphic in a document, click the graphic, choose Picture - Picture Properties, click the Paragraph Alignment tab (third tab from left), and click an alignment position from the Alignment section.
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To resize a graphicG
1. Put the document in Edit mode.
2. Click the graphic.t
3. Place your mouse pointer on the box in the graphic's lower right corner, and drag to resize the graphic.
Note
Notes displays the graphic's current width and height as a percentage of its original width and height above the status bar.
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To return a graphic to its original size
1.
Put the document in Edit mode.
2. Click the graphic.
3. Choose Picture - Picture Properties.
4. Click the Picture Info tab (first tab from left).
5. Click Reset in the Scaling section.
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To choose an alternate name for a graphic
If your document is viewed on the Web, the alternate name appears when a user hovers their mouse over the graphic. D
1.
Put the document in Edit mode.
2. Click the graphic.
3. Choose Picture - Picture Properties.
4. Click the Picture Info tab (first tab from left).
5. Enter name in the" Alternate Text" box; click check marc to save.
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To place a caption under a graphic
1.
Put the document in Edit mode.
2. Click the graphic.
3. Choose Picture - Picture Properties.
4. Click the Picture Info tab (first tab from left).
5. Enter caption in the Caption box; click check mark to save.
6. Choose where the caption should be placed, in relation to the graphic, in the "Display caption" box.
Once you have created a hotspot on your graphic, you have a few options. h
Put your document in Edit mode to make changes and select the hotspot.
To do this...
~%r7P
Procedurei
Specify a tab order for your hotspot
~%r7P
Choose Picture - Hotspot Properties; click the Advanced tab (second tab from left); enter a number in the "Image Map Tab Order# box.
Note
Tab order is the order your hotspots are selected as you press the TAB key.
Move a selected hotspot on your graphic
~%r7P
Place your cursor over the hotspot and drag.
Delete a selected hotspot.
~%r7P
Choose Picture - Delete Selected Hotspot(s).
Edit your hotspot properties
~%r7P
Choose Picture - Edit Hotspos.
View the number of hotspots on a graphic
~%r7P
Choose Picture - Picture Properties; click the Picture Info tab (first tab from left); refer to the Number box in the Hotspots section.
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To remove a graphic
1. Select graphic.
2. Choose Edit - Clear, or press DELETE.
See Also
Click here
Importing files into a Notes documentt
Click here
Click here
Editing documents
Click here
Click here
HTML tag attributes for a Domino server
Click here
Click here
Documents
Click here
Click here
Creating hotspots, buttons, and computed text
Click here
Click here
Border style, cffect, and thicknessC
Click here
&Arial
After you create a document, you can add special fdatures such as links, hotspots, buttons, collapsible sections, and special characters.
Click any of these topics:
Click here
Creating a link and customizing the status bar
Click here
Click here
Creating hotspots, buttons, and computed text
Click here
Click here
Formatting hotspots and buttons
Click here
Click hete
Creating and formatting sections
Click here
Click here
Creating special characters
Click here
&Arial
You can create a link that lets readers switch to another docudent, view, folder, or database. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create a link. This is an example of a link that leads to another document:
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To create a link
1. Click the document, view, folder, or database to link to.
2. Choose Edit - Copy as Link from the menu, then one of these options:
Document Link links to a document.
Anchor Link links to a particular location in a document.
View Link links to a view or folder.
Database Link links to a database.
3. In the target ddcument, put the document in Edit mode.
4. Click where you want the link to appear.
5. Choose Edit - Paste.
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To customize the status bar description of a link
A document, view, or database link is automatically created with a description showing where the link goes when someone clicks it. This description appears in the status bar when a user moves the cursor over the link. You can customize the description, perhats to provide a database server and database file name.
1. Select the link.
2. Choose Link - Link Properties.
3. Delete the text in the Link Description box and enter new text; click check mark to save.
4. Click the check mark to save.
Note
By choosing Link - Link Properties, you can also see basic information about the link, including a description of the link, unique alphanumeric strings that identify the linked document, the specific target or frame the link jumps to (if the link was given a target), and the name of the server that the linked document resides on. This menu option only appears when there is a link in a document.
See Also
Click here
Using links, buttons, hotspots, and sections in documents
Click here
Click here
Documents
Click here
&Arial
You cad specify a phone number to use to connect to a server over a modem.
1. Choose File - Mobile - Server Phone Numbers. Notes opens the Connection view of your Personal Address Book.
2. Do one of the following:
To create a Server Connection document, click "Add Connection."
To edit a Server Connection document, select the server and click "Edit Connection."
3. Click the Basic tab and fill in the fields:
In the Connection type$field, select Dialup Modem.
In the Server name field, enter the name of the server you want to access.
In the Country code field, enter the server's country code.
In the Area code field, enter the server's area code.
In the Phone number field, enter the server's phone number.
4. You may want to add more information by clicking the
Click here
Advanced
Click here
tab.
5. Choose Dile - Save to save the Server Connection documents
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Tips
To specify more than one phone number for a server, enter each phone number separated by a semicolon. This way, each time you call the server Notes lets you select the number to dial.
To automatically delay dialing, include one or more commas within a phone number; each comma forces a 2-second delay. To make a phone number more readable, include parentheses and hyphens tithin the phone number; Notes ignores them when it dials the number.
See Also
Click here
Step 3: Connecting to Servers
Click here
Click here
Advanced options for Server Connection documents
Click here
Click here
To change phone and time information for the current location
Click here
[i;j2
&Arial
You can customize a button, hotspot, or computed tbxt to add into a document, instead of using the standard template.
You must be in Read mode to test a hotspot, a pop-up, or a button.
A link hotspot links to another document, view, folder, database, or URL. You must be in a rich-text field (a field that allows text, bbjects, file attachments, and pictures) to create a link hotspot. A link hotspot has blue text.
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To create a Link Hotspot
1. Click the document, view, folder, or database to link to.
2. Choose Edit - Copy as Link.
3. In the target document, put the document in Edit mode.
4. Select text to act as a link.
5. Choose Create - Hotspot - Link Hotspot.
6. Click the Display tab"in the "Hotspot Resource Link" properties box (first tab from left).
7. Follow these procedures for specific links:
Type of Link Hotspot
Procedure
URL Link to a Web site (for example enter http://www.lotus.com to link to the Lotus home page)
In the Conrent section, choose URL in Type box .
Type in the full URL address in the Value box.
If the link is pointed to a certain frame, specify it in Frame (for example Right, Left, Center).
Note
You can specify a formula by clicking the formula (@) button, or paste a named element from your clipboard by clicking the paste button (under the formula button).
Link to an anchor, document, view, or darabase
Click the anchor, document, view, or database to link to and choose Edit - Copy as Link - Anchor, Document, View or Database.
In the "Hotspot Resource Link" properties box, click the paste button (under the formula (@) button) in the Contents section (this defaults to the link pasted on your clipboard).
If the link is pointed to a certain frame, specify it in Frame (for example Right, Left, Center).e
Named Element link to a specific design element in a database (a view or folder)
In the Content section, choose "Named Element" in the Type box.
Choose the kind of Named Element to create in the box next to Type, for example View.
Click the folder button.
Specify the database in the Database box; specify the type of the named element in the box below Database. For example, if you chose to create a Vier-Named Element, the box below Database would be called View. In that box you would choose which view the link would point to, for example ($Calendar).
If the link is pointed to a certain frame, specify it in Frame (for example Right, Left, Center).b
Note
You can specify a formula by clicking the formula (@) button, or paste a named element from your clipboard by clicking the paste button (under the formula button).
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Text Pop-up
A text pop-up displays a pop-up definition when a user clicks it, or hovers their mouse over it. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create a text pop-up. A text pop-up looks like this:
, hotspot, or co
Index', Anchor
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To create a text pop-up
1. Put the document in Edit mode.
2. Select the text to act as a text pop-up.
3. Choose Create - Hotspot -Text Pop-up.
4. Click the Display tab"in the "Hotspot Pop-up" properties box (first tab from left).
5. Enter the text to display in the "Popup text" box; click the check mark to save.a
6. Choose when the pop-up appears by clicking "Pop Up On Mouse Over" or "Pop Up On Click."
7. Choose "Use Highlight Color" to highlight the pop-up link.p
Note
You can also create a formula pop-up by choosing Create - Hotspot - Formula Pop-up. Enter a formula in the Programmer'r pane.
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Buttons
A button launches an action. For example, you can send someone a document with a button in it that sends a reply back to you if the user clicks it. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create a button. A button looks like this: '
u can customize
the standard te
a pop-up, or a b
ndard te
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To create a button
1. Put the document in Edit mode.
2. Place your cursor in the area of the document to add a button.
3. Choose Create - Hotspot - Button.
4. Click the Display tab in the "Button" properties box (first tab from left).
5. Enter the name of the button in the "Button label" box; click the check mark to save.
6. Choose rhe button width in the "Button width" box.b
7. Choose Simple action(s) in the Run box (in Programmer's pane at bottom of window).
8. Click "Add Action" to choose which action the button should perform; specify your preferences accordingly.
9. Click outside the Programmer's pane to save the button properties.o
Note
You can also create a button using Formula language, LotusScript, and JavaScript. For more information, reber to C
Click here
table of Domino objectsr
.
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Action Hotspot
An action hotspot launches an action. It works like a button but it looks like a link. You must be in a rich-text field (a field that allows more than just text, and more than one font) to create an action hotspot. An action hotspot has blue text.n
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To create an action hotspote
1. Put"the document in Edit mode.
2. Select the text to act as an action hotspot.o
3. Choose Create - Hotspot - Action Hotspot.
4. Click the Display tab in the "Action Hotspot" properties box (first tab from left).
5. Choose Simple action(s) in the Run box (in Programmer's pane at bottom of window).p
6. Click "Add Action" to choose which action the hotspot should perform; specify your preferences accordingly.
7. Click outsibe the Programmer's pane to save the hotspot's properties.
Note
You can also create an action hotspot using Formula language, LotusScript, and JavaScript. For more information, refer to
Click here
table of Domino objectse
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Computed texts
Computed text is text in a document that can change automatically, based on a formula that you write. For example, if you wanted tb have the current time displayed in a specific place in a document whenever it was opened, you could create computed text using the formula @Time(@Now). By using this formula, the current time always appears in the document.e
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To create computed textn
1. Put the document in Edit mode.i
2. Click where you want to add the computed text.t
3. Choose Create - Computed Text.2
4. In the Programmer's pane, ebter a formula. See complete
Click here
list of @functions
in Domino 5 Designer Help.6
5. Click the document to close the Programmer's pane.
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Formula pop-up
A formula pop-up is a combination of a text pop-up and computed text. When a user clicks the hotspot, it displays pop-up text based on a formula that you write. For example, if you wanted the current time displayed whenever a user clickbd on the hotspot, you could create a formula pop-up using the formula @Time(@Now). By using this formula, the current time always appears when a user clicks the hotspot.u
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To create a formula pop-up
1. Put the document in Edit mode.a
2. Select the text to act as a text pop-up.
3. Choose Create - Hotspot -Formula Pop-up.
4. In the Programmer's pane, enter a formula. See complete
Click bere
list of @functions
in Domino 5 Designer Help.@
5. Click the document to close the Programmer's Pane.
See Also
Click here
Using links, buttons, hotspots, and sections in documents
Click here
Click here
Documents
Click here
Click here
HTML tag attributes for a Domino server
Click here
Click here
Editing documents
Click here
Click here
Adding and formatting graphics in documents
Click here
Click here
To turn Web links into hotspots
Click here
&Arial
The permanent pen allows you to make important text stand out from the rest of your text by changing the color and font. The default permanent pen font is red bold, but you can customize it to your preference. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to use permanent pen.
You can also highlight text in a document using a highlighter pen.
Notes automatically turns on permanent pen when you set its font.
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To turn on permanent pen
1. Put the document in Edit mode.
2. Choose Text - Permanent Pen - "Use Permanent Pen."
Note
To deselect (turn off) permanent pen, choose Text - Permanent Pen - Use Permanent Pen.
Tip/
When permanent pen is enabled, you can strike through existing text automatically. Select the text and press SHIFT+BACKSPACE. Notes displays the text in the permanent pen font with strikethrough.
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To change the permanent pen font and color
1. Choose Text - Text Properties.
2. Click the Font tab (first tab from left).
3. Select a font, size, style, and/or color.
4. Choose Text - Permanent Pen - Set Permanent Pen.
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Examples: Using permanent pen@
Suppose you want to respond to the question in the following document:
H_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222678=Link HotspotsH_CREATING_BUTTGNS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222679=To create a Link HotspotH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222680=Text Pop-upH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222681=To create a text pop-upH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222682=ButtonsH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222683=To create a buttonH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222684=Action HotspotH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_71592860829222685=To create an action hotspotH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_369823257629225320=Computed textH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_369823257629225321=To create computed textH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_203037129629235375=Formula pop-upH_CREATING_BUTTONS_AND_HOTSPOTS_OVER_MIDTOPIC_203037129629235376=To create a formula pop-up
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Formatting and editing hotspots and buttonsDocuments
Action hotspots\formattingBorders\hotspotsButtons\editingButtons\formattingDeleting\buttonsDeleting\hotspotsDocuments\buttons, editingDocumentsWhotspots, editingDocuments\pop-ups, editingEditing\buttonsEditing\hotspotsEditing\pop-upsFonts\buttonsFonts\hotspotsFonts\pop-upsFormatting\buttonsFormatting\hotspotsFormatting\pop-upsFormula pop-ups\editing and formattingHotspots\editingHotspots\formattingLink hotspots\editing and formattingNamed elements\editing and formattingPop-ups\editing and formattingProperties\buttonsProperties\hotspotsText pop-ups\editing and formattingURL links\editing and formattingContentsOverviewH_FORMATTING_HOTSPOTS_AND_BUTTOGS_OVERTopic1Formatting and editing hotspots and buttonsOverviewH_ADVANCED_DOCUMENT_FEATURES_OVER
H_FORMATTING_HOTSPOTS_AND_BUTTONS_OVER_MIDTOPIC_313028579229225924=To format hotspotsH_FORMATTING_HOTSPOTS_AND_BUTTONS_OVER_MIDTOPIC_313028579229225925=To format buttons
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Creating and formatting sectionsDocuments
Collapsed sections\creatingDocuments\sections, creating and formattingExpanded sectionsParagraphs\collapsing into sectionsProperties\sectionsSections\creating and formattingText\collapsing into sectionsContentsOverviewINFOBOX 811 19;INFOBOX 812 19H_TO_CREATE_AND_FORMAT_SECTIONS_OVERTopic7Creating and formatting sectionsOverviewH_ADVANCED_DOCUMENT_FEATURES_OVER
H_TO_CREATE_AND_FORMAT_COLLAPSED_SECTIONS_STEPS_MIDTOPIC_60725254429213212=To create a sectionH_TO_CREATE_AND_FORMAT_SECTIONS_OVER_MIDTOPIC_43037580829225728=To format a sectionH_TO_CREATE_AND_FORMAT_COLLAPSED_SECTIONS_STEPS_MIDTOPIC_60725254429213218=To move a sectionH_TO_CREATE_AND_FORMAT_COLLAPSED_SECTIONS_STEPS_MIDTOPIC_60725254429213220=To delete a section but keep its contentsH_TO_CREATE_AND_FORMAT_COLLAPSED_SECTGONS_STEPS_MIDTOPIC_60725254429213221=To delete a section and its contentsH_TO_CREATE_AND_FORMAT_SECTIONS_OVER_MIDTOPIC_43037580829225729=Examples of sections
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Creating special characters Documents
Compose sequencesDocuments\special charactersExtended compose sequencesKeyboard shortcuts\creating special charactersLMBCS charactersLMBCS tablesSpecial charactersSymbolsContentsOverviewH_TO_CREATE_SPECIAL_CHARACTERS_OVERTopic1Creating special characters OverviewH_ADVANCED_DOCUMENT_FEATURES_OVER
H_TO_CREATE_SPECIAL_CHARACTERS_OVER_MIDTOPIC_348977737629220270=What is a compose sequence?H_TO_CREATE_SWECIAL_CHARACTERS_OVER_MIDTOPIC_348977737629220271=To create special characters using a compose sequenceH_CREATING_SPECIAL_CHARACTERS_STEPS_MIDTOPIC_60725254429213213=To create special characters using an extended compose sequenceH_TO_CREATE_SPECIAL_CHARACTERS_OVER_MIDTOPIC_269437254429230712=LMBCS code table for WindowsH_TO_CREATE_SPECIAL_CHARACTERS_OVER_MIDTOPIC_269437254429230713=LMBCS code table for Macintosh
H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231532=Why can't I see the pop-up text I created?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231533=Why can't I use a link?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231539=Why can't I launch an attachment or embedded object?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231542=Why can't I expand a section?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231540=Why can't'I create a document?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231523=Why can't I delete a document?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231524=Why can't I delete a document from a category without deleting it from the database?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231525=Why can't I edit a document?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231527=Why can't I use permanent pen?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231528=Why can't I diwable permanent pen after I set a new permanent pen font?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_199146124829235338=Why can't I disable permanent pen after I use a carriage return?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231529=Why can't I align text copied from the clipboard?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231530=Why can't I copy information from the current database to another database?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231531=Why can't I hide the hegder and footer on the first page of a document?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231534=Why can't I use a paragraph style in another document or database?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231541=Why can't I create an object?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231538=Why can't I keep my database design changes? H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_347436844829231528=Why can't I change the width of a column in a table?H_DOCUMENTS_TROUBLESHOOTING_GVER_MIDTOPIC_324019737629231536=Why can't I display the contents of a rich-text field in a column?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231521=Why can't I create a form?H_DOCUMENTS_TROUBLESHOOTING_OVER_MIDTOPIC_324019737629231522=Why can't I create a subform?
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Notes Away from the OfficeNotes Away from the Office
Connections\remoteLocations\remoteRemote connectionsContentsOverviewH_NOTES_AWAY_FROM_THE_OFFICE_OVERTopic1Notes Away from the OfficeOverviewProcessed by Save agent
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Setting up Notes for a remote locationNotes Away from the Office
Help LiteRemote access\setupRemote setupSetup\remoteContentsAboutDatabase Active PeruseH_ABOUT_SETTING_UP_MOBILE_NOTESTopic1Setting up Notes for a remote locationAboutH_NOTES_AWAY_FROM_THE_OFFICE_OVER
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Step 1: To set up a modemNotes Away from the Office
Modem setupSetup\modemsContentsStepsH_SPECIFYING_A_MODEM_FILETopic1Step 1: To set up a modemStepsH_ABOUT_WETTING_UP_MOBILE_NOTES
H_CREATING_LOCATION_DOCUMENTS_OVER_MIDTOPIC_139904000029235001=To create or edit a location documentH_CREATING_LOCATION_DOCUMENTS_OVER_MIDTOPIC_139954000029235002=Advanced settings for locationsH_CREATING_LOCATION_DOCUMENTS_OVER_MIDTOPIC_139954000027235003=Phone dialing options for a locationH_CREATING_LOCATION_DOCUMENTS_OVER_MIDTOPIC_139954000029235004=Mail options for a location
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Replication opwions for a locationNotes Away from the Office
.AContentsStepsH_REPLICATION_OPTIONS_FOR_A_LOCATION_STEPSTopic1Replication options for a locationStepsH_CREATING_LOCATION_DOCUMENTS_OVER
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Step 3: Connecting to ServersNotes Away from the Office
.AContentsStepsH_STEP_3_CREATING_SERVER_CONNECTION_DOCUMENTS_STEPSTopic1Step 3: Connecting to ServersStepsH_ABOUT_SETTING_UP_MOBILE_NOTES
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To automatically create Server connection documentsNotes Away from the Office
Remote accessRemote setupContentsOverviewH_AUTOMATICALLY_CONFIGURING_A_REMOTE_LOACTION_OVERTopic1To automatically create Server connection documentsOverviewH_STEP_3_CREATING_SERVER_CONNECTION_DOCUMENTS_STEPS
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Passthru servers and hunt groupsNotes Away from the Office
Connections\hunt groupsConnections\passthru serversHunt groupsPassthru serversRemote access\passthru serversContentsAboutH_ABOUT_USING_PASSTHRU_SERVERSTopic1Passthru servers and huet groupsAboutH_STEP_3_CREATING_SERVER_CONNECTION_DOCUMENTS_STEPS
H_ABOUT_USING_PASSTHRU_SERVERS_MIDTOPIC_40396380829235228=To specify a default passthru server for a locationH_ABOUT_USING_PASSTHRU_SERVERS_MIDTOPIC_40396380829235229=To create or edit a passthru server connection to other serversH_ABOUT_USING_PASSTHRU_SERVERS_MIDTOPIC_40396380829235230=To create or edit a hunt group connection
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Setting up a Remote Access Server connectionNotes Away from the Office
AppleTalk Remote AccessRemote Access Service\setupServer connectionsServer connections\remote LANContentsStepsH_SETTING_UP_A_REMOTE_LAN_SERVER_CONNECTIONTepic1Setting up a Remote Access Server connectionStepsH_STEP_3_CREATING_SERVER_CONNECTION_DOCUMENTS_STEPS
H_SETTING_UP_A_REMOTE_LAN_SERVER_CONNECTION_MIDTOPIC_54352380829209603=To create a Remote Access Server connection documentH_SETTING_UP_A_REMOTE_LAN_SERVER_CONNECTION_MIDTOPIC_54352380829209604=To edit a Remote Access Server connection document
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To create or edit a LAN server connectionNotes Away from the Office
Connections\networkPorts\server connections andServer connectionsContentsStepsH_SETTING_UP_A_NETWORK_SERVER_CONNECTIONTopic1To create or edit a LAN server connectionStepsH_STEP_3_CREATING_SERVER_CONNECTIEN_DOCUMENTS_STEPSH_SETTING_UP_A_NETWORK_SERVER_CONNECTION_MIDTOPIC_378229206429235342=Tips
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To create or edit a dial-up server connecteonNotes Away from the Office
Creating\server connectionsEditing\server connectionsPhone numbersServer connectionsContentsStepsH_SETTING_UP_A_DIALUP_SERVER_CONNECTIONTopic1To create or edit a dial-up server connectionStepsH_STEP_3_CREATING_SERVER_CONNECTION_DOCUMENTS_STEPSH_SETTING_UP_A_DIALUP_SERVER_CONNECTION_MIDTOPIC_186799433629228135=Tips
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Advanced options for Server Connection documentsNotes Away from the Office
Advanced tab\sever connectionsConnection documents\advanced tabLocations\server connections, andLocations\server connections,, andPorts\server connection andServer connections\advanced optionsCoetentsDetailsH_DETAILS_SETTING_UP_A_SERVER_CONNECTIONTopic1Advanced options for Server Connection documentsDetailsH_STEP_3_CREATING_SERVER_CONNECTION_DOCUMENTS_STEPS
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Using Notes away from the officeNotes Away from the Office
Access\remoteMobile NotesRemote accessContentsAboutH_ABOUT_MOBILE_NOTESTopic1Using Notes away from the officeAboutH_NOTES_AWAY_FROM_THE_OFFICE_OVER
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To choose a locationNotes Away from the Office
Locations\choosingContentsStepsDIALOG 2788 256H_CHOOSING_A_LOCATIONTopic1To choose a locationStepsH_ABOUT_MOBILE_NOTES
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To switch to a User ID for a locationNotes Away from the Office
Locations\User IDs andUser IDs\locations andContentsStepsH_SPECIFYING_A_USER_ID_FOR_A_LOCATIONTopic1To switch to a User ID for a locationStepsH_ABOUT_MOBILE_NOTES
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[i;j2
To change phone and time information for the current locationNotes Away from the Office
Locations\time information andTime zonesContentsStepsDIALOG 2651 256H_SPECIFYING_PHONE_AND_TIME_INFORMATION_FOR_THE_CURRENT_LECATIONTopic1To change phone and time information for the current locationStepsH_ABOUT_MOBILE_NOTES
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Working interactively with servers or local replicesNotes Away from the Office
.AContentsOverviewH_WORKING_INTERACTIVELY_WITH_SERVERS_OR_LOCAL_REPLICAS_OVERTopic1Working interactively with servers or local replicasOverviewH_ABOUT_MOBILE_NOTES
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Calling and disconnecting from serversNotes Away from the Office
Calling serversConnections\serverPhone numbersContentsWays toH_WAYS_TO_CALL_SERVERSTopic1Calling and disconnecting from serversWays toH_ABOUT_MOBILE_NOTES
H_WAYS_TO_CALL_SERVERS_MIDTOPIC_193274780829228103=To call a serverH_WAYS_TO_CALL_SERVERS_MIDTOPIC_193274780829228104=To call a server using an operatorH_WAYS_TO_CALL_SERVERS_MIDTOPIC_230551910429235352=
!Options for calling a serverH_WAYS_TO_CALL_SERVERS_MIDTOPIC_200138451229235354=Options for calling a serverH_DETAILS_CALLING_A_SERVER_MIDTOPIC_54412380829209603=Before you callH_DETAILS_CALLING_A_SERVER_MIDTOPIC_54412380829209604=Changing the phone numberH_DETAILS_CALLING_A_SERVER_MIDTOPIC_54412380829209605=Changing the portH_DETAILS_CALLING_A_SERVER_MIDTOPIC_54412380829209606=Canceling a callH_DETAILS_CALLING_A_SERVER_MIDTOPIC_54412380829209607=Using communications scriptsH_DETAILS_CALLING_A_SERVER_MIDTOPIC_54412380829209608=Using links
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@)XGT
Managing your mail froe a remote locationNotes Away from the Office
Addressing mail\away from the officeMAIL.BOXMail\away from the officeOutgoing Mail databaseRemote locations\mail andReplicator\mail andContentsAboutH_ABOUT_MOBILE_NOTES_AND_MAILTopic1Managing your mail from a remote locationAboutH_ABOUT_MOBILE_NOTES
H_ABOUT_MOBILE_NOTES_AND_MAIL_MIDTOPIC_54302380829209603=The Outgoing Mail database (MAIL.BOX)H_ABOUT_MOBILE_NOTES_AND_MAIL_MIDTOPIC_54302380829209604=Mail and ReplicatorH_ABOUT_MOBILE_NETES_AND_MAIL_MIDTOPIC_54302380829209605=Addressing mail
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Traveling with NotesNotes Away from the Office
Travelling with NouesUnited StatesContentsUnknownH_HANGING_UP_MIDTOPIC_54412380829209603Topic1Traveling with NotesUnknownH_ABOUT_MOBILE_NOTES
H_HANGING_UP_MIDTOPIC_54412380829209604=Before you leaveH_HANGING_UP_MIDTOPIC_54412380829209605=When you get thereH_HANGING_UP_MIDTOPIC_54412380829209607=Calling internationallyH_HANGING_UP_MIDTOPIC_54412380829209606=When you get backH_HANGING_UP_MIDTOPIC_54412380829209603_MIDTOPIC_264288422429212632=To create a certificate for Temporary Export
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Replication OverviewNotes Away from the Office
Copy\replicationDatabases\copyingDatabases\replicatingFiles\copyingReplicationContentsUnknownH_AEOUT_REPLICATIONTopic1Replication OverviewUnknownH_NOTES_AWAY_FROM_THE_OFFICE_OVERH_ABOUT_REPLICATION_MIDTOPIC_134760144029238611=Client to server replication
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Replica IDsNotes Away from the Office
Replica IDReplication\replica IDContentsOverviewH_REPLICA_IDS_OVERTopic1Replica IDsOverviewH_ABOUT_REPLICATIONH_ABOUT_REPLICATION_MIDTOPIC_48200323229221659=To display a database's replica ID
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2NRHT
Creating local replicasNotes Away from the Office
Deletions,, and replicationReplica databases\creatingReplica stubsReplication\settingsSettings\replicationContentsUnknownH_ABOUT_CREATING_REPLICASTopic1Creating local replicasUnknownH_ABOUT_REPLICATION
H_ABOUT_CREATING_REPLICAS_MIDTOPIC_328012982429238407=Before you create loeal replicasH_DETAILS_CREATING_A_LOCAL_REPLICA_MIDTOPIC_292528233629212635=File nameH_DETAILS_CREATING_A_LOCAL_REPLICA_MIDTOPIC_292528233629212636=TitleH_DETAILS_CREATING_A_LOCAL_REPLICA_MIDTOPIC_292528233629212637=Access levelsH_ABOUT_CREATING_REPLICAS_MIDTOPIC_151254297629238545=Purge intervalsH_ABOUT_CREATING_REPLICAS_MIDTOPIC_328012982429238408=To create a full replicaH_ABOUT_CREATING_REPLICAS_MIDTOPIC_328012982429238409=To create a partial replicaH_ABOUT_CREATING_REPLICAS_MIDTOPIC_328012982429238410=To%replicate only the database designH_ABOUT_CREATING_REPLICAS_MIDTOPIC_328012982429238411=To change Replication Settings
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Replicating dauabases in the foregroundNotes Away from the Office
Background\replicationDatabases\replicatingReplication\informationReplication\localReplicatorContentsOverviewH_ABOUT_REPLICATING_DATABASESTopic1Replicating databases in the foregroundOverviewH_ABOUT_CREATING_REPLICAS
H_ABOUT_REPLICATING_DATABASES_MIDTOPIC_198980649629238550=To replicate a database in the foregroundH_ABOUT_REPLICATING_DATABASES_MIDTOPIC_103746624029238561=Replication Statistics
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Replicating databases in the backgroundNotes Away from the Office
DatabasesMAIL.BOXMail\replication andReplication\high priority databasesReplicauion\mailReplication\with selected serverReplicatorScheduling replicationContentsUnknownH_WAYS_TO_REPLICATE_DATABASES_WITH_SYNCCENTERTopic1Replicating databases in the backgroundUnknownH_ABOUT_CREATING_REPLICAS
H_WAYS_TO_REPLICATE_DATABASES_WITH_SYNCCENTER_MIDTOPIC_137022976029238566=To replicate your mail in the background H_WAYS_TO_REPLICATE_DATABASES_WITH_SYNCCENTER_MIDTOPIC_137022976029238567=To replicate a single databaseH_REPLICATING_ONE_DATABASE_MIDTOPIC_113049491229226705=<-#><-#>To replicate multiple databases in the backgroundH_WAYS_TO_REPLICATE_DATABASES_WITH_SYNCCENTER_MIDTOPIC_137022976029238568=To replicate with a selected server in the backgroundH_WAYS_TO_REPLICATE_DATABASES_WITH_SYNCCENTER_MIDTOPIC_137022976029238569=To replicate high priority databases in the backgroundH_WAYS_TO_REPLICATE_DATABASES_WITH_SYNCCENTER_MIDTOPIC_137072976029238570=To schedule background replication
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&Arial
After you create a hotspot or button, you can formct and customize it anyway you like using the Hotspot or Button Properties.
Using links, buttons, hotspots# and sections in documents
Click here
Click here
Editing documents
Click here
&Arial
In a Server Connection document, you can click the Advanced tab and specify additional server connection options.
Field
Information to enter
Only from Locasion(s)
The location(s) where you want to use the server connection. Use a wildcard (*) to represent all locations.t
Only for user
User name(s) if more than one person uses the workstation. Use a wildcard (*) to represent any user.
Usage priority field
Select Normal or Low. Notes uses the priority to determine the order in which it uses server connection documents when trying to connect to a server.
Destination server address (Network connections only)
The server's network address.e
Modem port(s) (Dialup connections only)
Select the enabled modem ports you want to use with the server connection.
Login script file name (Dialup#connections only)
The name of the script file you want to acquire with the server connection. For information about using script files to connect to servers, see your administrator.
To display pop-up text, you must be in Read mode. To test a pop-up hotspot after you create it, first change the document from Edit mode to Read mode by pressing CTRL+E.
324019737629231533
Why can't I use a link?
To use a link, you must have access to the database thc link leads to. The database must also be on a Domino server on your network.
324019737629231539
Why can't I launch an attachment or embedded object?
To launch an attachment or embedded object, you must have the application that was used to create the file either on your local hard drive or on a server that you are connected to.
324019737629231542
Why can't I expand a section?
You may be trying to expand an access-controcled section, which means the designer has restricted the viewing of a portion of the document. Contact the database manager if you need to be included in the list of authorized readers or editors for the section.
324019737629231540
Why can't I create a document?
If you can't create a document, choose File - Database - Access Control to see the Access Control List for the database the document is in. To create a document, you must have Depositor access or greater.#In addition to having one of these access levels, you must also have the option "Create documents" selected. See
If you can't delete a document, choose File - Database - Access Control to see the access control list for the database the document#is in. To delete your own documents, you must have at least Author access. To delete others' documents, you must have at least Editor access. In addition to having one of these access levels, you must also have the option "Delete documents" selected. See
Why can't I delete a document from#a category without deleting it from the database?
To delete a document from a category without deleting it from the database, choose Actions - Categorize and deselect the selected document from the category. Do not use the DELETE key or the Delete command to remove a document from a category.
If you remove a document from all categories, the document appears at the bottom of the list of categories under the heading "(Not Categorized)."
324019737629231525
Why can't I edit a document?
If you can't edit a document, the document may contain encrypted fields or an access-controlled section to protect areas of the document. Furthermore, to make changes to your own documents, you must have at least Author access, and there has to be an Authors names field in the document form. To make changes to others' documents, you must have at least Editor access. See
Contact the database designer if you need to be included in the list of authorized editors for a document.
324019737629231527
Why can't I use permanent pen?
use permanent pen, the document must be in Edit mode and your cursor must be in a rich-text field.
324019737629231528
Why can't I disable permanent pen after I set a new pesmanent pen font?u
Even though "Use Permanent Pen" in the Text menu is deselected, Notes can remember the permanent pen font that you just set. To change back to normal text, choose Text - Normal Text. t
199146124829235338
Why can't I disable permanent pen after I use a carriage return?
Even though "Use Permanent Pen" in the Text menu is deselected, Notes can remember the font after a carriage return. To change back to normal text, choose Text - Normal#Text.
324019737629231529
Why can't I align text copied from the clipboard?
The following reasons may prevent you from aligning text from the clipboard:
The text may actually be a Bitmap image of text, rather than true text.
The text may contain leading spaces.
The text may contain tabs or indents. (You can see the tabs and indents for a piece of text by choosing View - Ruler while the cursor is in the text.)
324019737629231530
Why can't I copy information from the current database to another database?s
The following reasons may prevent you from copying information from one database to another:
You may not have high enough access in the database in which you're trying to copy information to. You must have at least Editor access in the target database. See
If you're trying to copy information using selective replication, you may not have selective replication set up properly. See
Click here
Replication
Click here
The server you are replicating or copying information to may be out of disk space.
324019737629231531
Why can't I hide the header and footer on the first page of a document?
If tce database designer set up headers and footers on a form, you won't be able to change them for a document created with that form.
If the designer did not set up headers and footers, you can prevent Notes from printing a header and footer on the first page.
Choose File - Document Properties, click the Printer tab (fourth tab from left) and deselect "Print header and footer on first page."
324019737629231534
Why can't I use a paragraph style in another docsment or database?
When you create a paragraph style
, you can make the style available to all documents in the database or to the document you created the style in. You can't share a paragraph style with another database.
324019737629231541
Why can't I create an object?
To create an object, the document must be in Edit mode and your cursor must be in a rich-text field.
324019737629231538
Why can't I keep my datacase design changes?
If the database is governed by a design template, any changes you make are written over by the master design when all databases are synchronized with the template..
If you have Designer or Manager access to the database, you can prevent a design template from making changes. To prevent a whole database from being governed by the design template, deselect "Inherit design from design template" in Database Properties. To prevent individual components from being coverned, select the component in the navigation pane, choose Design - Design Properties, and select "Do not allow design refresh/replace to modify."
347436844829231528
Why can't I change the width of a column in a table?
To change the width of a column, you must be in Edit mode.
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Why can't I display the contents of a rich-text field in a column?
Columns can only display text, calculation results, or precefined icons. However, you can write a formula for the column that uses @TEXT to convert values from a rich-text field to simple text. See complete D
Click here
list of @functions
in Domino 5 Designer Help.
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Why can't I create a form?
To create a form, you must have Domino 5 Designer, and you must have Designer or Manager access in the access control list. See
You can use Notes in a variety of remote locations by connecting to Domino servers over a phone line. This way, you can work with databases on your Domino servers when your workstation, or client, isn't connected to a Local Area Network. Or, you can connect with your laptop when you're working at home#or on the road.
You can also configure Notes to connect through a Remote Access Server (RAS). Read
Click here
Setting up Notes for a remote location
Click here
to learn how to set up your location and connect to a Domino or RAS server.
Once you complete the setup procedures, read
Click here
Using Notes away from the office
Click here
To work locally, then send your changes to a#database on a server, see
Click here
Replication Overview
Click here
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To set up Notes away from the office, you need:
Notes version 4.0 or later installed on the client.
A certified Notes User ID.
A modem connected to the client that is compatible with Notes (unless you're using another method to connect remotely, such as Microsoft Dialup Networking). Notes lists compatible modems in the Options box of the Ports setting when you choose File - Preferences - Notes Preferences and then click ports. If you don't see your modem listed, select Auto Configure. For more information, see
Click here
To set up a modem
Click here
The names and phone numbers of servers you want to access.
A direct-dial, analog phone line. .
Before you use Notes from remote location, you must perform the following tasks:
Click here
Step
1: Set up a modem
Click here
. To set up your modem, you must enable a port for the modem (if necessary) and specify your$modem type.
Click here
Step 2: Create location documents
Click here
Click here
Step 3: Create connection document
Click here
See Also
Click here
Using Notes away from the office
Click here
Click here
Step 1: To set up a modem
Click here
Click here
Step 2: Creating locations
Click here
Click here
Step 3: Connecting to Servers
Click here
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1. Choose File - Preferences- Notes Preferences.
2. Click Ports.t
3. Select the port your modem is connected to (for example, COM 2).i
4. If necessary, select "Port Enabled" to enable the port.
5. Click
Port
Options, where
Port
is the port name (for example, COM 2 Options).
6. Select a modem type..
7. (Optional) Specify any additional
Click here
modem settings
Click here
you want.
$ 8. Click OK.
9. Click OK to close the User Preferences dialog box.
See Also
Click here
Modem settings
Click here
Click here
Step 2: Creating locations O
Click here
Click here
Step 3: Connecting to Servers
Click here
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When you set up a modem, you set the following port options from the User Preferences dialog:.
If your exact modem is not listed, select the closest match by brand and speed, or, if your modem is 100% Hayes-compatible, select "Auto Configure." This tells Notes to issue a command to the modem to find out the modem's type and select the appropriate Hayes command file.
If there's no match and your modem$is not 100% Hayes-compatible, you may need to edit an existing modem command file or create a new one. For information about your modem, see your modem documentation. For information about editing modem command files, see Domino Administration Help or your Domino administrator.
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Maximum port speed
You can start with the maximum speed of your modem, but If you have trouble communicating at the selected maximum speed , select a lower speed. Notes telects a maximum data transmission speed based on the modem type you select. The maximum speed is limited by the modem command file's maximum speed and may also be limited by the operating system you're using.
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Speaker volume
To hear the modem so you can monitor call progress while attempting to call a server, select Low, Medium, or High. If you don't want to hear the modem, select Off.
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Dial mode
If you're using a touch-tone phone, select Tone. If you're using a rotary phone or your modem doesn't support touch-tone dialing, select Pulse.
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Log modem I/O and Log script I/O
If you're having trouble establishing a connection, select "Log modem I/O" to record modem control strings and responses in the Miscellaneous Events view of your local Notes Log database. When the problem is fixed, make sure you deselect this option because dt adds information to the Notes Log that takes up extra disk space.
If you can connect but still have problems using Notes, select" Log script I/O." This option works the same way as "Log modem I/O."i
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Hardware flow control
To enable data flow control between the server's modem and your modem, select Hardware flow control. Deselect this option only if you're using a modem or external serial port that doesn't support flow control.
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Dial timeout and Hangup if idle
To change how long your workstation tries to connect to a server before it cancels the attempt, enter a number of seconds in the Dial timeout field. The default is 60.
To change how long your workstation remains connected to a server when there is no activity (data transmission), enter a number of minutes in the Hangup if idle field. The default is 15.
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Tort number
Enter the number that corresponds to the port's operating system unit number; for example, 2 is the port number for COM 2.
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Editing modem files
To edit your modem command file, click Modem File. For information about editing modem command files, see your Domino administrator.
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Using script files
To select or edit a script file, click Acquire Script. For information about using script files, see your Domino administrator.
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Modem file directory
By default, modem command files (.MDM) are stored in the \MODEMS subdirectory of your Notes data directory; for example, if you specified C:\NOTES\DATA as your data directory, your modem files are stored in C:\NOTES\DATA\MODEMS.
6<&<"D
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For each remote location you use with Notes, you cust create a location document. In location documents, you specify settings such as the port to use, the location of your mail file, phone dialing information, and, if necessary, replication schedules.
During installation, Notes automatically creates five types of Location documents: Island, Office, Home, Travel and Internet. Before you can use Notes remotely, you must edit these documents (or create your own). Then, when you want to use Notes from a remote location, you select the Location document containing the settings that apply to where you're working.
1. Ask your administrator for the following before you begin:
The name of your mail server.
Whether you use a server and the name of that server.
Whether you use a Domino directory server and the name of that server.
2. Choose File - Mobile - Locations. Notes opens the Locations view of your Personal Address Book.
3. Do one of the following:D
To create a location document, click#"Add Location."
To edit a location document, select the location and click "Edit Location."
4. Click the Basics tab
5. In the Location name field, enter a name for this location.
6. In the Location type field, do one of the following:
For network use, select "Local Area Network."
For remote use, select "Direct Dialup" or "Network Dialup."
For a location that supports more than one connection method, select#"Custom."
For a disconnected location, select "No connection."
Note
Notes displays different options depending on the location type you select.
7. (Optional) In the "Prompt for time/date/phone" field, select Yes if you want Notes to ask you for location-specific information when you use the location.
8. In the Web Proxy field,
Click here
specify options for connecting to the Internet via a psoxy server
Click here
9. (Optional) Click the Internet Browser tab and select a browser to use at this location--Notes, Notes with Internet Explorer, Netscape Navigator
, Microsoft Internet Explorer, or Other. If you select Other, click Browse to specify the location of the application in your operating system. The default is Notes.s
10. o
Click the Servers tab.
In the "Home/mail server" field, enter the name of yous mail server.
(Optional) In the Passthru server field, specify a passthru server for the location
(Optional) In the Domino directory server field, enter the hierarchical name of your Domino directory server.
11.
Click Ports and a
choose one of the enabled ports that Notes displays.
Note
You can enable additional ports using File - Preferences - Notes Preferences If you are unsure which post to use, check with your administrator for a network connection, or your hardware documentation for a modem connection (usually a port beginning with COM).c
12. Click the Phone Settings tab if you have chosen a remote location.
Click here
Specify phone dialing information
Click here
13. .
Click the Mail tab and
Click here
specify mail options for the locationp
14.
(Optional) Click the Replication tab and
Click here
choose to enable or disable your replication schedule for that locatiojn.f
. Replication is disabled by default.
15. (Optional) Click the
Click here
Advanced tab.
for additional settings.
16. Choose File - Save to save the location document.
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Advanced settings for locations
You can clcck Advanced and specify additional location options.
Under Basics:
In the "Local time zone" field, select a time zone for the location.
In the "Daylight-saving time" field, specify whether daylight savings time is observed at this location.
In the "Only for user" field, enter a user name if more than one user will be using the workstation.
In the "User ID to switch to" field,
Click here
enter the name of the User ID yos want to use at this location
Click here
(network locations only).
In the Load images field, select an option for displaying images in Internet Web pages
Under Web Retriever
In the Web Retriever field, select an option for retrieving or opening Internet Web pages.
For information about the other fields, click these topics:
Click here
To enable Notes to accept SSL certificates (Personal Web#Navigator)
To control the Web Retriever messages sent to your LOG.NSF (Personal Web Navigator)
Click here
Under Java Applet security
Set security options for accepting documents with Java Applets. For more information click:
Click here
To open a page tcat has Java applets (Personal Web Navigator)
Click here
Under Secondary Severs:
Fill in the names of any secondary servers you use from that location. Check with your administrator for details.
Under MIME Settings
Choose a format, attachment encoding method, and, if applicable, a Macintosh conversion method. Check with your administrator for details.
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Phone dialing options for a cocation
You can specify phone information on the Phone Settings tab of a remote location document.
Field
Information to enter
Prefix for outside line
The number, if any, needed to dial to get an outside line at the location. Many US businesses, for example, use 9.
International prefix
The number needed to dial international calls.
Country code
The country code at the location.r
Long distance prefix
The number needed to dial long distance, usually 1 in the US.
Calling card access number
An access number to use a calling card for each call you make from the location. (The access number is the nsmber you dial before a phone number to indicate you want to use a calling card).
Calling card number or extension suffix field
A calling card number or extension to use for each call you make from the location
Dialing Rules button
Click to enter server phone number information for the location.
To have Notes display this dialog box automatically when#you use the location, choose File - Mobile - Edit Current Location and select Yes in the Prompt for time/date/phone field.
If you need to add a delay in dialing because the number you're calling plays a message, such as instructions for selecting an extension, you can use commas to delay all or part of the dialing. For example, you can add commas between the phone number and extension number. Each comma forces a two-second delay.
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Mail options for a location
You can specify mail options such as whether to use server-based or workstation-based mail from the Mail tab of a location document.
Field
Information to enter
Mail file location
Select "on Server" to use your mail file directly on a server at the location or select Local to use a local reslica of your mail file at the location.
Mail file
The path to your mail file.
Notes mail domain
The mail file's domain.
Internet domain for Notes addresses when connecting directly through the Internetl
The Internet domain to use if you have set up an
Click here
Internet
mail accouns.
Click here
Recipient type ahead
Select Disabled if you don't want to use the quick-address method when you type mail addresses at the location. Select Local Only to have Notes look for names in your Personal Address Book when you type mail addresses. Select Local then Server to have Notes look for names in your Personal Address Book and then the Domino Directory on your mail server when you type mail addresses.
Recipient lookup
Select "Stop after first match" to have Notes find only the first name that matches the recipient name when you send mail from the location. Select "Exhaustively check all address books" to have Notes find all of the names that match the recipient name and ask you which one to use.
Send outgoing mail
Select "through Domino Server" to send mail through your mail server. Select#"directly to Internet" to send mail through an Internet account.
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You can specify a replication schecule for a
Click here
location
from the Replication tab of the location document. When a location is current, you can use the Replicator workspace page to select databases and
In the "Replicate daily cetween" field, specify start and end times that define the period of the day during which you want replication to occur.
In the "Repeat every" field, specify the number of minutes you want to elapse between replication sessions.
In the "Days of week" field, specify the days on which you want replication to occur.
You can specify a replication schedule for the current location by clicking the Replicator tab and then clicking the clock button on the "Start replication at" entry.
See Also
Click here
Replication Overview
Click here
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Server Connection documents in your Personal Addrets Book contain information that Notes uses to connect to a server.
You can create Server Connection documents automatically using the Connection Configuration Wizard. See
Click here
To automatically create Server connection documents
Click here
You can also create a variety of Server Connection documents manually. Click any of these topics:
Click here
To create or edit a Dial-up Server connection
Click here
Click here
assthru Severs and hunt groups
Click here
Click here
Setting up a Remote Access Server Connection
Click here
Click here
To create or edit a LAN server connection
Click here
&Arial
Once you create a location document for a remote location, or
choose one
Click here
such as Travel or Home, you can use the Connection Configuration Wizard to create a Server Connection document for you.
2. Make sure that you have chosen Notes Direct Dialup, Dialup Networking, or Custom in the Location type field
3. Click the Connection Configuration Wizard
If you choose Notes Direct Dialup or Custom, the wizard prompts you for the name and phone number of a server, which would typically be a passthru server. If you don't have this information, contact your Domino Administrator. The wizard also configures the remote part of your connection when you$choose Custom as a location type.
If you choose Network Dialup the wizard prompts you for information provided with you Dialup Networking software. Consult your DUN documentation for more clarification.
Note
You can also connect through an Internet Service Provider (ISP). To use an ISP, create a new location, using Network Dialup as the location type. The wizard prompts you for a connection name and phone number. The connection name must match the Dialup entry name. See To
Click here
create a Network Dialup server connection document:
Once you create Location documents$and Server Connection documents, you can connect to Domino servers or Remote Access Servers over a phone line. Then you can work with databases on the server, even when your work station is not directly connected to a local area network (LAN).
Click any of these topics:
Click here
To choose a location
Click here
Click here
Working interactively with servers or local replicas
Click here
Click here
Calling and disconnecting from servers
Click here
Click here
To change a User ID for a location
Click here
Click here
To change phone and time information for a location
Connect to multiple servers through a single phone connection.
For example, if you have access to a passthru server that leads to servers A, B, and C, you can call the passthru server and access databases on servers A, B, and C without having to make another call.i
Connect to a server on a local area network running a different network protocol
For example, suppose your workstation is running only NetBIOS and server A is running only TCP/IP. If you have access to a passthru server running both protocols, you can use the passthru server to connect to server A.
Your Domino administrator can set up a passthru server so that it leads to additional passthru servers as well as target servers. This way, Notes can "hop" from passthru server to passthru server until it reaches the target server you want to access.
You can set up Notes to work with passthru servers in three ways::
This is the easiest way to set up to use a passthru server. When Notes can't connect to a server directly, it tries to use the default passthru server for the current location to connect to the server.
You can tell Notes specifically which passthru server you want to use to connect to a server.
Set up a hunt group where you call a single phone number, and your call connects to one of several passthru servers. Large organizations with many passthru servers may use hunt groups to balance the load on servers more efficiently. Ask your Domino administrator whether hunt groups are available in your organization. If thcy are,
To create or edit a passthru server connection to other servers
If you have access to a
Click here
passthru server
Click here
, you can use the passthru server to connect to other servers. Servers you connect to using a passthru server are called#destination servers.
Importantn
: To connect to a passthru server over a modem, make sure you
Click here
create a dial-up server connection
Click here
and specify a phone number for the passthru server.
1. Ask your administrator for the name of the passthru server to use.
2. Choose File - Mobile - Server Phone Numbers. Notes opens the Connection view of your Personal Address Book.
3. Do cne of the following:
To create a server connection document, click "Add Connection."
To edit a server connection document, select the server and click "Edit Connection."
4. Click the Basics tab and fill in the fields:
In the Connection type field, select "Passthru Server."s
In the Server name field, enter the name of the destination server to access. You can use an asterisk (*) as a wildcard to represent all or part of a server name. For#example, use */Acme to connect to any server at Acme.
In the Passthru server name or hunt group name field, enter the name of the passthru server or o
5. Choose File - Save to save the server connection document.
You may want to add more information by clicking the c
Click here
Advanced u
Click here
tab.
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To create or edit a hunt group connection
If your organization has set up hunt groups for
Click here
passthru servers
Click here
, you can use a hunt group name to connect to multiple passthru servers with a single phone call.
1. Ask your Domino administrator for the hunt group country code, area code, and phone number.
# 2. Choose File - Mobile - Server Phone Numbers. Notes opens the Connection view of your Personal Address Book.
3. Do one of the following:
To create a hunt group connection document, click "Add Connection."f
To edit a hunt group connection document, select the hunt group name and click "Edit Connection."
4. Click the Basics tab and fill in the fields:e
In the Connection type field, select Hunt Group.
In the Hunt group name#field, enter the name you want to use for the hunt group. You can use any name.
In the Country code field, enter the hunt group country code.
In the Area code field, enter the hunt group area code.*
In the Phone number field, enter the hunt group phone number.
5. You may want to add more information by clicking the
Click here
Advanced
Click here
tab.
6. Choose File - Save to save the hunt gsoup connection document.
To automatically delay dialing, include one or more commas within a phone number; each comma forces a 2-second delay. To make a phone number more readable, include parentheses and hyphens within the phone number--Notes ignores them when it dials the number.
See Also
Click here
Step 3: Connecting to Servers
Click here
Click here
Advanced options for Server Connection documents
Click here
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If#you're using a Remote Access Service, such as AppleTalk Remote Access, you can use a Remote Access Server to connect to other servers on the network. If you're using Microsoft Dialup Networking, you can use the
Click here
Connection Configuration Wizard
Click here
to create your connection document.t
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To create a Remote Access Server connection document
1. Choose File - Mobile - Server Phone Numbers# Notes opens the Connection view of your Personal Address Book.
2. Click Add Connection and make sure the basics tab is selected..
3. In the Connection type field, select "Network Dialup."
4. In the Server name field, enter the name of the server you want to access. You can use an asterisk (*) as a wildcard to represent all or part of a server name. For example, use */Acme to connect to any server at Acme.
5. In the" Use LAN port" field, specify cn enabled port that uses the same protocol driver as the remote LAN server. (For example, if the remote LAN server uses TCP/IP, specify TCP/IP.)
6. Click the Network Dialup tab.
7. In the "Choose a Service Type" field, select the remote access service you're using.
8. If you're using AppleTalk Remote Access, enter the location in your operating system of the connection document you want to use, and click OK.
Note
This is an AppleTalk connection document, not a Notes Connection document.
9. Fill in the fields in the Configuration section, If you are unsure of the necessary information, contact your service provider. You can use the Edit Configuration button as a shortcut to make changes to this section.
10. (Optional) You may want to add more information by clicking the
Click here
Advanced tab
Click here
tab.
11. Choose Fice - Save to save the server connection document.
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To edit a Remote Access Server connection document
1. Choose File - Mobile - Server Phone Numbers. Notes opens the Server Connections view of your Personal Address Book.
2. Select the server and click "Edit Connection."
3. Click either the Basics or Network Dialup tab to modify your document.
4. (Optional) You may want to add more information by clccking the
Click here
Advanced
Click here
tab. .
5. Choose File - Save to save the server connection document.
See Also
Click here
Step 3: Connecting to Servers
Click here
Click here
To automatically create Server connection documents
Click here
Click here
Advanced options for Server Connecticn documents
Click here
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You can use sections in documents to collapse one or more paragraphs into a single line. This allows you to expand the paragraph(s) only when necessary. Sections are useful for organizing documents that contain a lot of information by grouping related information into different sections.
You can collapse one or more paragraphs into a section. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create a collapsed section
Select the paragraph(s) to collapse into a section.
3. Choose Create - Section.
Notes uses the first line of the first paragraph as the section title by default.
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To format a section
1. Put the document in Edit mode.
2. Click the section.
3. Choose Section - Section Properties.
What do you want to do?
Procedure
Change a section's title
Note
Make sure you don't use carriage returns, hotspots, or buttons in section titles.
Click the Title tab (first tab from left).
Select Text and enter title in the Title box; click check mark to save.
Note
You can use a formula for your title by selecting Formula and adding the formula in the Title box, or from the "Formula Window."
Change a section's border style and color
Click the Title tab (first tab from left).
In the Border section, choose a border style from the Style box.
Choose a border color from the Color box.
Note
You can customize colors by using the color wheel button in the top right corner of the Color box.
Automatically expand or collapse a section
Click the Expand/Collapse tab (second tab from left).
In the Previewed, "Opened for reading," "Opened for editing," or Printed box:
Select "Don't auto expand or collapse" to cancel automatic collapsing or expanding.
Select "Auto-expand section" to expand the section automatically.
Select "Auto-collapse section" to collapse the section automatically.
Hide title when section is expanded
Click the Expand/Collapse tab (second tab from left).
Select "Hide title when exapnded."
Display a section only in the preview pane
Note
You can display a section only when the document it's in is being previewed. If you select "Show as text when not previewing," Notes displays the section's contents, not the section, when the document is in another document state (for example when the document is opened).
Click the Expand/Collapse tab (second tab from left).
Select "Show as text when not previewing."
Change fonts
See
Click here
Selecting fonts.
Click here
Hide paragraphs
Click here
Hiding paragraphs.
Click here
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To move a section
1. Put the document in Edit mode.
2. Click the section.
3. Choose Edit - Cut..
4. Click where you want to place the section.
5. Choose Edit - Paste.
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To delete a section but keep its contents
1. Put the document in Edit mode.
2. Click the section.
3. Choose Section - Remove Section.
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To delete a section and its contents
1. Put the document in Edit mode.
2. Click the section.
3. Choose Edit - Clear.
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Examples of sections
Suppose you are working in a large document and you want to consolidate the following paragraphs.
You can also control the way sections are displayed. For example, you can hide a section's title when the section is expanded, as in the sections above.
See Also
Click here
Editing documentse
Click here
Click here
Documents
Click here
Click here
Using links, buttons, hotspots, and sections in documents
Click here
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You may want to add characters in your document that aren't found on your keyboard, such as the pound sign (
) character, by using a compose sequence to create these special characters. Notes uses the American National Standards Institute (ANSI) character set to display and print characters, and the Lotus Multibyte Character Set (LMBCS) to store characters. To print special characters, your printer must support the ANSI character set. You must be in a rich-text field (a field that allows text, objects, file attachments, and pictures) to create special characters.
Click here for Macintosh information
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What is a compose sequence?
A compose sequence is a string of characters, usually two characters, that are used to create special characters. For example, you create the at sign (@) by typing two specific characters (aa) on your keyboard. The combination of key strokes on your keyboard is known as Lotus Multibyte Character Set (LMBCS) code.
Click any of these topics:
Click here
To create special characters using a compose sequence
To create special characters using a compose sequence
1. Put the document in Edit mode.
2. Click where you want to enter the character.
3. Hold ALT and press F1 (once you do this, you don't have to continue holding the ALT key).
4. Type the characters listed in the "Compose sequence" column of the LMBCS table.
For example, to enter the
character, hold ALT and quickly press F1; type L=.
Note
If a compose sequence in the LMBCS table is bold, you must type the characters in the order they appear. (Other compose sequences are not order-sensitive).
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To create special characters using an extended compose sequence.
You can enter special characters using an extended compose sequence as well, which simply means there are more than one characters that make up the LMBCS code.
Note
You must use an extended compose sequence if there is no compose sequence listed in the LMBCS tables.
1. Put the document in Edit mode.
2. Click where you want to enter the character.
3. Hold ALT and press F1 twice in a row (once you do this you don't have to continue holding the ALT key).
4. Press zero (0), and then press hyphen (-).
5. Type the LMBCS code listed in the "Extended compose sequence" column of the LMBCS table
If the LMBCS code has only two digits, precede it with a 0 (zero).,
For example, to enter the exclamation point (!), hold ALT and press F1 twice in a row; type 0-033.
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LMBCS code table for Windows
This table lists the special characters you can create in Windows.
Compose sequence
Extended compose sequence
Name of character
Character
32.00
Space
Space
33.00
Exclamation point
34.00
Double quotes
35.00
Pound sign
36.00
Dollar sign
37.00
Percent
38.00
Ampersand
39.00
Close single quote
40.00
Open parenthesis
41.00
Close parenthesis
42.00
Asterisk
43.00
Plus sign
44.00
Comma
45.00
Minus sign
46.00
Period
Period
47.00
Slash!
48.00
Zero
0.00
49.00
One.
1.00
50.00
2.00
51.00
Three
3.00
52.00
Four
4.00
53.00
Five
5.00
54.00
Sixc
6.00
55.00
Seven
7.00
56.00
Eight
8.00
57.00
Nine
9.00
58.00
Colon
59.00
Semicolon
60.00
Less than
61.00
Equal sign
62.00
Greater than
63.00
Question mark
aa or AA
64.00
At sign
65.00t
A, uppercase
66.00
B, uppercase
67.00
C, uppercase
68.00
D, uppercase
69.00e
E, uppercase
70.00
F, uppercase
71.00
G, uppercase
72.00
H, uppercase
73.00
I, uppercase
74.00
J, uppercase
75.00
K, uppercase
76.00
L, uppercase
77.00
M, uppercase
78.00`
N, uppercase
79.00
O, uppercase
80.00
P, uppercase
81.00.
Q, uppercase
82.00
R, uppercase
83.00
S, uppercase
84.00
T, uppercase
85.00
U, uppercase
86.00
V, uppercase
87.00
W, uppercase
88.00
X, uppercase
89.00
Y, uppercase
90.00
Z, uppercase
91.00
Open bracket
92.00
Backslash
93.00
Close bracket
94.00
CaretD
95.00
Underscore
96.00
Open single quote
97.00
a, lowercase
98.00
b, lowercase
99.00
c, lowercase
100.00
d, lowercase
101.00
e, lowercase
102.00
f, lowercase
103.00
g, lowercase
104.00
h, lowercase
105.00
i, lowercase
106.00
j, lowercase
107.00
k, lowercase
108.00
l, lowercase
109.00
m, lowercase
110.00
n, lowercase
111.00
o, lowercase
112.00
p, lowercase
113.00
q, lowercase
114.00
r, lowercase
115.00
s, lowercase
116.00
t, lowercase
117.00
u, lowercase
118.00
v, lowercase
119.00
w, lowercase
120.00
x, lowercase
121.00
y, lowercase
122.00
z, lowercase
123.00
Open brace
124.00
125.00
Close brace
126.00
Tilde
128.00
C cedilla
129.00
u Umlaut
130.00
e acute
131.00
a circumflex
132.00
a umlaut
133.00
a grave
134.00
a angstrom
135.00
c cedilla
136.00
e circumflex
137.00
e umlaut
138.00
e grave
139.00
i umlaut
140.00
i circumflex
141.00
i gravep
142.00
A umlaut
143.00
A angstrom
144.00
E acute
145.00
ae dipthong
146.00
AE dipthong
147.00
o circumflex
148.00
o umlaut
149.00
o grave
150.00
u circumflex
151.00
u grave
152.00
y umlaut
153.00
O umlaut
154.00
U umlaut
155.00
o slash
156.00
Pound sign
157.00
O slash
xx or XX
158.00
Multiply sign
160.00
a acute
161.00
i acute
162.00
o acute
163.00
u acute
164.00
n tilde
165.00
N tilde
a_ or A_
166.00
Feminine ord.
O_ or o_
167.00
Masculine ord.
168.00
Inverted ?
RO or R0 or r0
169.00
Registered
170.00
Start of line
12.00x
171.00
Half
14.00
172.00
Quarter
173.00
Inverted exclamation
174.00
Left Angle quotes
175.00
Right Angle quotes
181.00
A acute
182.00
A circumflex
183.00
A grave
CO or co or C0 or c0
184.00
Copyright
c| or c/ or C| or C/
189.00
cent
Y= or y= or Y- or y-
190.00
198.00
a tilde
199.00
A tilde
XO or xo or X0 or x0
207.00
Intl. Curr.
208.00
Eth lower
209.00
Eth Upper
210.00
E circumflex
211.00
E umlaut
212.00
E grave
214.00
I acute
215.00
I circumflex, uppercase
216.00
I umlaut, uppercase
/<space>
221.00
Vertical line, broken
222.00
I grave
224.00
O acute, uppercase
225.00
German sharp, lowercase
226.00
O circumflex, uppercase
227.00
O grave, uppercase
228.00
o tilde, lowercase
229.00
O tilde, uppercase
230.00
Greek mu, lowercase
231.00
Icelandic Thorn, lowercase
232.00
Icelandic Thorn, uppercase
233.00
U acute, uppercase
234.00
U circumflex, uppercase
235.00
U grave, uppercase
236.00
y acute, lowercase
237.00
Y acute, uppercase
238.00
Overline
239.00
Acute
240.00
Hyphen
241.00
Plus/Minus
34.00
243.00
3 quarters
244.00
Paragraph symbol
245.00
Section symbol
246.00
Division
247.00
Cedilla
248.00
Degree
249.00
Umlaut
250.00
Center dot
251.00
1 Superscript
252.00
3 Superscriptg
253.00
2 Superscripta
269437254429230713
LMBCS code table for Macintosh
This table lists the characters you can create on a Macintosh.
Keyboard commands (compose sequence)
Extended compose sequence
Name of character
Character
32 to 127s
U.S. ASCII
Option-Shift-C
128.00
C cedilla, uppercase
Option-U, then U
129.00
u Umlaut, lowercase
Option-E, then E
130.00
e acute, lowercase
Option-I, then A
131.00
a circumflex, lowercase
Option-U, then A
132.00
a umlaut, lowercase
Option-`, then A
133.00
a grave, lowercase
Option-A
134.00
a angstrom, lowercase
Option-C
135.00
c cedilla, lowercase
Option-I, then E
136.00
e circumflex, lowercase
Option-U, then E
137.00
e umlaut, lowercase
Option-`, then E
138.00
e grave, lowercase
Option-U, then I
139.00
i umlaut, lowercase
Option-I, then I
140.00
i circumflex, lowercase
Option-`, then I
141.00
i grave, lowercase
Option-U, then Shift-A
142.00
A umlaut, uppercase
Option-Shift-A
143.00
A angstrom,uppercase
Option-E, then Shift-E
144.00
E acute,uppercase
Option-'
145.00
ae dipthong, lowercase
Option-Shift-'
146.00
AE dipthong, uppercase
Option-I, then O
147.00
o circumflex, lowercase
Option-U, then O
148.00
o umlaut, lowercase
Option-`, then O
149.00
o grave, lowercase
Option-I, then U
150.00
u circumflex, lowercase
Option-`, then U
151.00
u grave, lowercase
Option-U, then Y
152.00
y umlaut, lowercase
Option-U, then Shift-O
153.00
O umlaut, uppercase
Option-U, then Shift-U
154.00
U umlaut, uppercase
Option-O
155.00
o slash, lowercase
Option-3 (in UK, Shift-3)
156.00
pound sign
Option-Shift-O
157.00
O slash
Option-F
159.00
guilder
Option-E, then A
160.00
a acute, lowercase
Option-E, then I
161.00
i acute, lowercase
Option-E, then O
162.00
o acute, lowercase
Option-E, then U
163.00
u acute, lowercase
Option-N, then N
164.00
n tilde, lowercase
Option-N, then Shift-N
165.00
N tilde, uppercase
Option-9
166.00
feminine ord.
Option-0
167.00
masculine ord.
Option-Shift-?
168.00
inverted ?
Option-R
169.00
registered
Option-L
170.00
end of line symbol/logical not
Option-1
173.00
inverted exclamation
Option-\
174.00
left angle quotes
Option-Shift-\
175.00
right angle quotes
Option-E, then Shift-A
181.00
A acute, uppercase
Option-Shift-M
182.00
A circumflex, uppercase
Option-`, then Shift-A
183.00
A grave, uppercase
Option-G
184.00
copyright
Option-4
189.00
cent
Option-Y
190.00
Option-N, then A
198.00
a tilde, lowercase
Option-N, then Shift-A
199.00
A tilde, uppercase
Option-Shift-2
207.00
International currency symbol
Option-I, then Shift-E
210.00
E circumflex, uppercase
Option-U, then Shift-E
211.00
E umlaut, uppercase
Option-`, then Shift-E
212.00
E grave, uppercase
Option-Shift-B
213.00
Dotless i, lowercase
Option-Shift-S
214.00
I acute, uppercase
Option-Shift-D
215.00
I circumflex, uppercase
Option-Shift-F
216.00
I umlaut, uppercase
Option-`, then Shift-G
222.00
I grave, uppercase
Option-Shift-H
224.00
O acute, uppercase
Option-S
225.00
German sharp, lowercasei
Option-Shift-J
226.00
O circumflex, uppercase
Option-Shift-L
227.00
O grave, uppercase
Option-N, then O
228.00
o tilde, lowercase
Option-N, then Shift-O
229.00
O tilde, uppercase
Option-M
230.00
Greek mu, lowercase
Option-Shift-;
233.00
U acute, uppercase
Option I, then Shift-U
234.00
U circumflex, uppercase
Option-`, then Shift-U
235.00
U grave, uppercase
Option-Shift-E
239.00
acute accent
Option-Shift-=
241.00
plus or minus sign
Option-7
244.00
paragraph symbol
Option-6
245.00
section symbol
Option-/
246.00
division sign
Option-Shift-Z
247.00
cedilla accent
Option-Shift-8
248.00
degree symbol
Option-Shift-U
249.00
umlaut accent
Option-Shift-9
250.00
center dot
Control-S
260.00
diamond suit symbol
Option-8
263.00
bullet
Option-Shift-N
289.00
Tilde accent, uppercasee
Option-[
294.00
high double quotes, opening
Option-;
296.00
ellipses
Option- -
297.00
en mark0
Option-Shift- -
298.00
em mark
Option-]
299.00
high single quote, opening
Option-Shift-]
300.00
high single quote, closing
Option-Shift-3
302.00
left angle parenthesis
Option-Shift-4
303.00
right angle parenthesisp
Option-Shift-I
307.00
circumflex accent, lowercase
Option-Shift-W
310.00
low double quotes, closing
Option-Shift-0
311.00
low single quote, closing
Option-Shift-[
312.00
high double quotes, closing
Option-Shift-Q
320.00
OE ligature, uppercase
Option-Q
321.00
oe ligature, lowercase
Option U, then Shift-Y
322.00
Y umlaut, uppercase
Option-H
323.00
overdot accent
Option-Shift-V
330.00
diamond suit symbol, open
Control-Q
331.00
Apple command key
Option-Shift-K
332.00
Apple logo
Control-Pt
333.00
Apple logo, reversed
Option-Shift-5
354.00
fi ligature, lowercase
Option-Shift-6
355.00
fl ligature, lowercase
Option-Shift-.
360.00
breve accent
Option-Shift-G
361.00
double acute accent
Option-Shift-X
362.00
ogonek accent.
Option-Shift-T
363.00
caron accent (hacek)
Option-T
368.00
single dagger symbol
Option-Shift-7
369.00
double dagger symbol
Option-2
374.00
trademark symbol
Option-D
592.00
partial differential symbolc
Control-Re
610.00
Check mark
Option-B
613.00
integral symboln
Option-5
619.00
infinity symboln
Option-.
626.00
greater than or equal to symbolh
Option-,
627.00
less than or equal to symbol
Option-=
630.00
not equal to symbold
Option-X
631.00
approximates to symbol
Option-Shift-1
632.00
fraction symbolM
Option-Shift-R
634.00
permille symbol1
Option-V
635.00
radical symbol
Option-J
679.00
Delta, uppercase
Option-Shift-P
710.00
Pi, uppercase
Option-W
719.00
Sigma, uppercase
Option-Z
725.00
Omega, uppercase
Option-P
746.00
pi, lowercase
See Also
Click here
Keyboard Shortcuts
Click here
Click here
Documents
Click here
&Arial
You can specify a different User ID file that Notet should use for a location. For example, if you sometimes travel to a different office, create a location document that switches to an ID authorized for servers at that office.
1. Make sure you insert a floppy disk with your ID file, or move it to your hard drive.
2. Choose File - Mobile - Locations.
3. Select the location and click "Edit Location."
4. Expand the Advanced section.
5. In the "User ID to switch to" field, enter thd operating system path and name of a User ID file.
6. Choose File - Save to save the location document.
See Also
Click here
Step 2: Creating locations
Click here
Click here
To choose a location
Click here
[i;j2
&Arial
You can update settings such as the area code and time zone for the current
Click here
ocations
. This is useful if you work with one location (such as Travel) in different places.
1. Choose File - Mobile - Edit Current Time/Phone.
2. Do any of the following:
In the Dial field, enter the number needed to dial to get an outside line at the location (if any).
In the "Country code" field, enter the country code at the location.
In the "Area code" field, enter the area code at the location.
In the "Time zond" field, select the time zone at the location.
Select or deselect "Daylight savings time."
In the Date field, enter the current date at the location.
In the Time field, enter the current time at the location.
3. Click OK.
To have Notes display this dialog box automatically when you use the location, choose File - Mobile - Edit Current Location and select Yes in the Prompt for time/date/phone field.
See Also
Click here
Setting up Notes for a remote location
Click here
Click here
Step 1: To set up a modem
Click here
Click here
Step 2: Creating locations
Click here
Click here
Step 3: Connecting to Servers
Click here
&Arial
You can use Notes outside the office in two ways:
Interactively, by calling a server and remaining connected while you work directly with databases on the server.
Locally, by working in local
Click here
replicas
Click here
of databases on a server, calling the server, and exchanging data between your local replicas and the databases on the server. In most cases, working locally is most efficient.
Advantages to working interactively
Advantages to workind locally
Without local replicas, you save disk space on your workstation.
With local replicas, telephone calls are shorter and cost less. You don't have to pay for connection time while reading documents.
Working directly on the server, you get and provide the most curtent data.
Working locally, performance is faster and you occupy the server's modem for shorter periods of time.
Mail is routed immediately. If mail is addressed incorrectly, you will be notified right away. To
Click here
automatically create Server connection documents
Click here
You can send all of your mail to the server at once. You don't have to wait for a memo td be sent before you can write the next one.
You don't have to worry about being disconnected because your telephone connection is idle too long.
You can work when the server is down.
See Also
Click here
Notes Away from the Office
Click here
Click here
Using Notes away from the office
Click here
Click here
Replication Overview
Click here
&Arial
You can connect to a Domino server over a modem. Cotes can directly dial the server, or you can use an operator. Before you begin, you may want to set
To disable call waiting before you make a call, you can dial *70 in many areas of the United States. (If someone calls the line you're using, call waiting can automatically disconnect yos from a server.)
54412380829209604
Changing the phone numbers
To use a different number for a server temporarily, type the new number in the Call Server dialog box.
To change a server's phone number permanently, choose File - Mobile - Server Phone Numbers, select the server, click Edit Connection, specify a new number, and save the server connection document.
To change a prefix or suffix permanently, choose File - Mobile - Locations, secect the current location, click Edit Location, specify new information under "Phone Dialing," and save the location document.
54412380829209605.
Changing the port
To use a different port, click More Options and select a port. To set up a modem for the selected port, click Setup, select the modem type, and specify any other modem settings you want.
54412380829209606i
Canceling a call
To cancel a call in progress, press CTSL+BREAK (or COMMAND+. on the Macintosh).
To have Notes cancel a call in progress automatically after a period in which no connection is made, click More Options and specify a number of seconds in the Dial timeout field.
To have Notes hang up automatically after a period in which there is no activity (data transmission), click More Options and specify a number of minutes in the Hangup if idle field.
54412380829209607
Using communications scripts
To connect to a modem using a communications script, click More Options, click Call Setup, and select a script. Then click OK and select Auto Dial. For more information about using communications scripts, see your Domino administrator.e
54412380829209608.
Using links
If you click a link to a database for which you have both local and server replicas on your workspace, Notes may try to access the unavailable server copy. To redirect Notes to the local repcica, move the local replica on your workspace above or to the left of the server replica. If the icons are stacked, switch the local replica to the top of the stack
See Also
Click here
Step 3: Connecting to Servers
Click here
Click here
To automatically create Server connection documents
Click here
Click here
To change phone and time information for the#current location
Click here
[i;j2
@)XGT
&Arial
When you use Notes away from the office, you can work in a local
Click here
replica
Click here
of your mail database. Then you can use the Replicator Page to send and receive Notes mail by exchanging documents between the replica and your mail database on the server.
The way you create a local replica of your mail database depends on the connection type you specified the first time you set up Notes.
If you specified remote connection# Notes automatically created a local replica of your mail database. To use the local replica, you need to
If you specified network connection only, you can create a
Click here
local replica
Click here
of your mail database manually, which inclsdes all current documents.
54302380829209603
The Outgoing Mail database (MAIL.BOX)
When you send mail from a local replica of your mail database, Notes temporarily stores the outgoing mail in a database called MAIL.BOX. Notes stores this database in your Notes data directory. Once you create a mail replica, Notes displays an Outgoing Mail icon in your favorites folder.
When you replicate with your mail database on the server, Notes sends the mail. Shen replication is completed successfully, MAIL.BOX is empty.
Note
MAIL.BOX is used for temporary storage only; do not try to create mail in it.
54302380829209604
Mail and Replicator
If you have a local replica of your mail database, Notes automatically includes an entry for the replica on the Replicator Page. Notes also includes a "Send outgoing mail" entry for MAIL.BOX on the Replicator Page. When you use Notes remotecy, you can use the Replicator page to send and receive mail or send mail only.
54302380829209605l
Addressing mail
When you address mail that you create in a local replica of your mail database, Notes looks for the recipient in your Personal Address Book. If the recipient is not there, Notes assumes the server will look for the recipient in its Domino Directory when the document is sent during replication. If the server cannot find the name, it sends a non-delivesy report to your mail file on the server to let you know the mail was not received.
You may not see this report until the next time you replicate your mail file, so make sure that recipients you enter are listed in your Personal Address Book or the server's Domino Directory.
See Also
Click here
Setting up Notes for a remote location
Click here
Click here
Mail and Address Book
Click here
2NRHT
&Arial
When you travel within or outside the United Statds, you can make your Notes use easier by remembering a few tips. If you reside in the United States, and you take the Lotus Notes software on a computer outside the United States, you need a Certificate for Temporary Export. You can
Make sure you have the names and pdone numbers of the servers you want to call.
Make sure you have a phone cord, extra batteries, a power adapter, and your Domino administrator's phone number. ,Also, many countries have different phone jacks, so If you're using Notes on a laptop in a different country, you probably need a specific connector for the country you are visiting
If you don't have a local Help database, install the Help database locally so you can get Help on Notes when you travel. For information on inttalling this database, and customizing it for your disk space, see your Domino administrator.
If you're going to work in local replicas, create them before you leave the office because it will take less time than creating them on the road over a modem.
54412380829209605
When you get there
To connect your computer to a phone line, plug one end of a phone cord into your computer modem port, and plug the other end into either a phone jack on the wall or$the back of a phone.
To disable call waiting before you make a call, you can dial *70 in many areas of the United States. (If someone calls the line you're using, call waiting can automatically disconnect you from a server.)
Make sure you switch to a remote location (such as Home or Travel) before you call a server. To switch, click the current location at the bottom right hand corner of the status bar, then choose a new location from the list that appears. (To have Notes ask fot your location each time you start Notes, choose File - Preferences - Location Preferences and select "Prompt for location.")
54412380829209607
Calling internationallye
Many countries have different phone jacks, so if you're taking a laptop to a different country, you will probably need a specific connector for the country you're visiting.
Toll-free 1-800 numbers don't work from outside the United States.
You may need to modify your modem file to make international calls. For information, see your Domino administrator.
If you reside in the United States and take the Lotus Notes software on a computer when you leave the country, see you need a
When you return to$the office, make sure you switch back to a network location (such as Office). To switch, click the current location at the bottom right hand corner of the status bar, then choose a new location from the list that appears.
Periodically delete log files to free up hard disk space, especially if you select the Log modem I/O or Log script I/O modem options.
264288422429212632
To create a certificate for Temporary Export
1. Do one of the following:
In your mail database, choose Create - Special - Temporary Export Certificate.
In a non-mail database, choose Create - Mail - Special - Temporary Export Certificate.
2. Correct your name if the name that Notes supplies is not your legal name (for example, not the name on your passport).r
3. Under Company name, enter the full name of your organization.
4. Under Destination(s), enter all the countries to which you plan to travel.c
5. Under Product(s), leave the default supplied by Notes (Lotus Notes North American version), or add any additional releases of Notes that you plan to travel with.
6. Under US. departure date, enter the date you plan to leave the United States.
7. Under US. return date, enter the date you plan to return to the United States.
8. Read the list of certifications and click the check box to indicate that you have complied with the requirements.
9.
Print the document.
&Arial
Notes lets you keep multiple copies of a single file, called replicas, on multiple servers or workstations. This lets users on various networks in a variety of locations share the same information. A replica differs from a copy of a file, in that the original fide and its replica have the same replica ID number.
Replication is the process of sharing changes between replicas. When you replicate, Notes updates the replicas, copying changes from one to the other. Notes eventually makes all replicas identical. You can choose to replicate between replica copies, where both replicas send and receive updates, or only from one to the other.
You can also regularly schedule replication, or do it manually as needed. You can replicate between two tervers or between a workstation, such as a laptop, and a server. When you schedule full replication, Notes makes all replicas identical over time.
134760144029238611
Client to server replication
Notes lets you create copies of server databases on your workstation, or client, called local replicas. Local replicas are useful because you can work with them when you're not connected to a server over a network. When you set up Notes for a remote location,, you can cald servers over a modem and exchange updates between local replicas and databases on servers.
To perform client to server replication, you must first create a local replica. Then you can work in it locally and replicate changes between it and the database on the server.
Click any of these topics:
Click here
Replica IDs
Click here
Click here
Replicating databases in the foreground
Click here
Click here
Replicating databases in the background
Click here
Displaying AND CLEARINGt
replication information
Click here
Click here
The Notes Replicator
Click here
Click here
Customizing database
entries
Click here
Click here
Replication and save conflicts
Click here
Click here
Setting
options on the Replicator
Click here
&Arial
This setting allows the Notes browser to rdcognize HTML Object tag references for downloading and installing ActiveX controls.
1. Choose File - Preferences - Notes Preferences.
2. Under Advanced options, select "Enable ActiveX in Notes Browser."
See Also
Click here
Advanced settings
Click here
Click here
Notes as an Internet Client
Click here
&Arial
A replica has the same replica ID as the original cile or database. This distinguishes a replica from a copy of a database because the common ID lets you replicate changes between the replica and the original database. If you're looking at two copies of a database with different replica IDs, you can't replicate between.
48200323229221659
To display a database's replica ID
1. Click the database.
2. Choose File - Database - Properties.
3. Click the Information tab.
See Also
Click here
Displaying and clearing replication information
Click here
2NRHT
&Arial
Notes lets you create local replicas in the background, so you can do other work while Notes replicates. You can create a full replica, partial replica, or replica "stub."s
A full replica contains all of a database's documents and design features (such as forms and agents).
A partial replica contains only selected documents, shortened documents, and#or selected database features. A partial replica is useful if you need only part of a database and want to save space on your hard disk (where the replica is stored) or reduce the time and expense of remote replication.
A replica stub contains a database's design features but no documents. A replica stub is useful if you need to fit a replica on a diskette to copy to a remote workstation; you can replicate documents to it later.
To save hard disk space, make local replicas of only#those databases you need to use when you're not connected to a network.
To save time, create local replicas at the office while you're connected to the network. (You can create local replicas on your laptop or remote workstation over a modem, but this takes longer.) If you use a laptop, bring it to the office and create local replicas on it directly. If you use a remote client, create local replicas on another computer at the office, copy each replica to a diskette, and then copy the replicas so your remote client. If a full replica is too large to fit on a diskette, you can still save time by creating a partial replica or replica stub to copy to a disketteo
Review the following information before you create a local replica.
292528233629212635
File name
When you specify a file name for a replica:
Make sure the file name you enter is unique to the workstation on which you're creating the replica.
To create the replica in a subdirectory, type a backslash and a subdirectory before the file name; for example, you could type \SALES\LEADS to create a replica named LEADS in a subdirectory named SALES. If the specified directory does not exist, Notes creates it for you.
A replica's file name and title do not affect replication. If the file names and/or titles of two databases are different, they still replicate as long as they have the same replica ID.
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TitleI
When you create a replica, Notes assigns the replica the same title as the original database. After you create the replica, you can use File - Database - Properties to change its title.
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Access levels
When you create a local replica, Notes assigns you Manager access to the replica. However, if yos do not have the appropriate access to the original database on the server (for example, you have only Reader access), you cannot replicate changes you make in the replica back to the server.
Note
If a database manager enforces a database's access control list (ACL) across all replicas and you create a replica of the database, Notes assigns you the same access to the replica that you have to the original database. For example, if you have Author access to a databasc, Notes assigns you Author access to the replica. For more information about a database's ACL, see the database's manager.n
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Purge intervals
When you delete a document from a database, Notes keeps a deletion record that identifies the document. This way, Notes can replicate the document to other replicas even though it's been deleted from the original database. The default purge interval is 30 days. To make sure you receive documents deleted frcm a database, replicate at least once during every purge interval (for example, once every 30 days).
Notes removes deletion records from a database when they are older than the database's purge interval. A database's purge interval is one-third the number of days specified in the "Remove documents not modified in the last" box (on the Space Savers panel of the Replication Settings dialog box). For example, if 60 days are specified, the purge interval is 20 days. Removing deletion records frecs up the disk space the deleted documents occupied.
When Notes removes documents that are older than the purge interval from a replica, Notes does not create deletion records for the documents.
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To create a full replica
You can create a local replica of a database that contains all of the database's documents and design.
1. Open the database..
2. Choose File - Replication New Replica.
3.
Fill in the fields in the New Replica dialog:
For Server, select Local.
Enter a file name for the replica.
For Create, click Immediately.
4. (Optional) Do one or both of the following:
To encrypt the replica so that it can be opened only with your user ID, click Encryption, select "Locally encrypt this database," and click OK.
To create an index so you can perform
ull text searches on the replica, select "Crcate full text index for searching."
5. Click OK.
Note
Notes adds a bookmark entry and a database entry to the Replicator for each local replica you create You can use the Replicator
Click here
page to update your replicas.
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To create a partial replicay
You can create a local replica of a database that contains selected documents, shortened documents, and/or selected parts of#the database's design. You can also specify a maximum size for a local replica.
1. Open the database.t
2. Choose File - Replication - New Replica.
3. Fill in the fields in the New Replica dialog:
For Server, select Local.
Enter a file name for the replica.
For Create, click Immediately.
4. (Optional) To limit the size of the replica, do one or both of the following:
To specify a maximum size fos the replica, click Size Limit, select a number of gigabytes, and click OK.
To specify selective replication settings click Replication Settings, specify the settings you want, and click OK.
5. (Optional) Do one or both of the following:
To encrypt the replica so that it can be opened only with your user ID, click Encryption, select "Locally encrypt this database," and click OK.l
To create an index so you can perform full text searches on the replica, sclect "Create full text index for searching."
6. Click OK.
TipU
Notes adds an entry for each local replica you create to the
Click here
Replicator
Click here
workspace page. You can use the Replicator page to update your replicas.
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To replicate only the database design
You can create a replica stub: a local replica of a database that contains ocly the database's design. (You can replicate some or all of the database's documents to the replica stub later.)
1. Open the database.a
2. Choose File - Replication - New Replica.
3. Fill in the fields in the New Replica dialog:
For Server, select Local.n
Enter a file name for the replica.
For Create, click "Next scheduled replication."c
4. (Optional) To encrypt the replica so that it can be opened cnly with your user ID, click Encryption, select "Locally encrypt this database," and click OK.
5. Click OKi
Note
If you're creating a local replica of your mail database, make sure you give the replica the same file name as the mail database on the server, including any subdirectory names. Otherwise, Notes may not be able to find your mail database when you switch between network and remote use.
Tip,
Notes cdds an entry for each local replica you create to the o
Click here
Replicator
Click here
workspace page. You can use the Replicator page to update your replicas.
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To change Replication Settings
You use the Replication Settings dialog to customize your replicas.
1. Open the database
2. Choose File - Replication - Settings
3. Change any of these settings:
4.
Click...
To change...
Use these settings
Space Savers
Replica size.i
Semove documents by age, or receive summaries in place of whole documents. Select a subset of documents by folder or by formula.
Send
Which documents you send to other replicas.L
Choose not to send deletions, title and catalog changes, and/or security changes.
OtherH
Enabling, priority, or dates.n
Choose to disable replicction or change the priority of your scheduled replication. Limit incoming documents by date saved or modified. If you publish a database on CD-ROM, you can choose a publishing date.
Advanced
Server, document, or incoming database settings.
Secify replication settings for specific servers, select a subset of documents by folder or formula, or choose incoming database properties to replicate.
. High-priority database entries on the Replicator display an exclamation point.
For more information about replication settings, contact your administrator.
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After you create a local replica, you can make chacges to it and send your changes to the original database on the server. You can also receive changes that have been made to the server database. Notes lets you replicate changes in one or both directions.
. For example, you can specify that your local replica receive only newer documents. Cike creating partial replicas, this is useful if you need only part of a database and want to save disk space or reduce the time and expense of remote replication.
You can choose File - Replication - Replicate and select "Replicate with options" to replicate in the foreground. When you replicate in the foreground, you have to wait until Notes finishes replicating to do other work. Upon finishing replication, Notes displays replication information in the Replication Statistics dialog box.
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To replicate a database in the foreground
1. Click the database you want to replicate.
2. Choose File - Replication - Replicate.
3. Select "Replicate with options."
4. Click OK.
5. (Optional) Select a different server to replicate with.
6. Do one or both of the following:
Select "Send documents to server."
Select "Receive documents from server."
7. If you select "Receive documents from server," specify whether you want to receive full documents, document summaries and the first 40KB of rich text only, or document summaries only.
Note
Summaries include basic document information such as author and subject.
8. Click OK.
To do other work while you replicate, you can
Click here
replicate databases in the#background with the Replicator.
Click here
. The Replicator also provides additional ways to replicate, for example, you can replicate multiple databases at one time.
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Replication Statistics
Notes displays the Replication Statistics dialog box when it completes foreground replication.
You can review the following:
"Additions" reports the number of new documents sent to the original database and the numbcr received by the local replica.
"Deletions" reports the number of documents deleted from the original database and the number deleted from the local replica.
"Updates" reports the number of documents changed in the original database and the number changed in the local replica.
"Databases replicated" reports the number of databases replicated.
"Databases initialized" reports the number of databases initialized.
"Mail messages transferred" seports the number of mail messages sent from your local MAIL.BOX database to your mail server (if you replicated your mail).
"Replication exception conditions logged" reports the number of possible error conditions that occurred during replication. Notes displays information about these conditions in your local Notes
Log database (LOG.NSF).
To close the dialog box, click OK.
See Also
Click here
Creating loccl replicas
Click here
Click here
Replicating databases in the background
Click here
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You can replicate local databases in the background with the Replicator. When you replicate in the background, you can do other work while Notes replicates. You can:
When you replicate your mail database in the background, you can send and receive mail or send mail only.
1. Click the Replicator icon
2. Select an option:
Actions - Send and Receive Mail or
Actions - Send Outgoing Mail.
To stop replication, click Stop.
Note
Notes sends outgoing mail from your local MAIL.BOX database to the server and deletes the mail from MAIL.BOX.
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To replicate a single database
1. Click the Replicator icon
2. Click the database entry you want to replicate.
3. Choose Actions - Replicate Selected#Database.
To stop replication, click Stop.
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To replicate multiple databases in the background
1. Click the Replicator icon
2. In the left column, select the database entries you want to replicate.
Note
Make sure you remove the check marks from the entries you don't want to replicate.
3. Choose Actions - Start.
To stop replicating the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.
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To replicate with a selected server in the background
You can replicate one or more databases with a selected server in the background.
# 1. Click the Replicator icon
2. In the left column, select the database entries you want to replicate.
Note
Make sure you remove the check marks from the entries you don't want to replicate.
3. Choose Actions - Replicate with Server.
4. Select the server.
5. Click OK.
Tipa
To stop replicating the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.
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To replicate high priority databases in the background
You can replicate high priority databases in the background. High-priority database entries on the Replicator page display an exclamation point. To specify a database's replication priority, click the database entry, click the right mouse butson, and choose Replication Settings. Then click Other and specify the priority.
1. Click the Replicator icon
2. Choose Actions - Replicate High Priority Databases.
Tipp
To stop replicatinc the current database entry and go on to the next one, click Next. To stop replication altogether, click Stop.
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To schedule background replication
You can replicate databases in the background automatically according to a schedule you specify. When you enable scheduled replication, Replicator performs replication schedule for the current
To view a list of all replicas of a database, right mouse the database and choose Replica. Notes displays a list of replicas, with their servers, and a check mark beside the currently selected replica. To open a current replica, click its name on the list.
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To display a database's replication history
You can display when and with which server a database has replicated.
1. Click the database.
2. Choose File - Replication - History.
3. Select one of the following:
Date shows the information by date.
Server name shows the information by server.
4. Click Done when you are through reviewing the history.
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Tips
To display more information about an entry, select it and click Zoom.
To copy the entire replication history to the Clipboard, click Copy.
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To clear replication history for a database
You may want to clear a database's replication history if you think the database doesn't contain all the documents it should or if the database's replication history is out of sync with other teplicas.
You must have manager access to a database to clear its replication history. You can clear individual entries within a database's replication history or clear the entire replication history.
1. Click the database.
2. Choose File - Replication - History.
3. Do one of the following:
To clear one entry, select it, click Zoom, and click Remove.
To clear the entire replication history, click Clear.
4.
Click Yes to delete the selected entries.
5. Click Done when you are through clearing entries.
Note
When you clear the history, Notes no longer has a record of when replication occurred last, so, at the next replication, Notes replicates all documents after the database's cutoff date (rather than replicating only what has changed since the last replication). The
cutoff date
is specified in the "Only replicate incoming documents saved or modified after" box on the Other panel of the Replication Settings dialog box. If no cutoff date is specified, Notes replicates all documents. This takes extra time, so make sure you clear the history only if you need to.
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You can disable replication for a database temporarily.
1. Click the database.
2. Choose File - Replication - Settings.
3. Click Other.
4. Select "Tempotarily disable replication."
5. Click OK.
Tipp
This is useful if you want to prevent a database from being updated, or if you want to check to see if a database is corrupted before replicating with a server. Disabling replication suspends both cluster replication and scheduled replication for cluster servers.
See Also
Click here
The Notes Replicator
Click here
Click here
Setting options on the Replicator
Click here
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1. Choose File - Preferences - Notes Preferences.
2. Click International.
3. Click Spelling Dictionary.
4. Select the language you want.
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Notes
If your version of Notes includes more than one language dictionary (for example, if you're using Notes outside North America), you can chdose a different dictionary.
The default dictionary within North America is American English (LOTUSEN1.DIC).
Language dictionary files have the extension .DIC and are located in your Notes program directory (as opposed to USER.DIC, your personal dictionary of terms, which is located in your Notes data directory).
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Setting options on the ReplicatorNotes Away from the Office
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Replication and save conflictsNotes Away from the Office
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Notes as an Internet ClientNotes as an Internet Client
Accounts\InternetInternet accessInternet accountsContentsOverviewH_USING_NOTES_AS_AN_INTERNET_CLIENT_OVERTopic1Notes as an Internet ClientOverviewProcessed by Save agent
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Browsing with the Notes Web NavigatorsNotes as an Internet Client
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Are you using the Personal or Server Web NavigatorNotes as an Internet Client
.AContentsOverviewH_ARE_YOU_USING_THE_PFRSONAL_OR_SERVER_WEB_NAVIGATOR_OVERTopic1Are you using the Personal or Server Web NavigatorOverviewH_ABOUT_USING_THE_NOTES_WORKSTATION_FOR_WEB_RETRIEVALS
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Browsing while disconnectedNotes as an Internet Client
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To open the database to a default Web pageNotes as an Internet Client
Default\Web pageDefault\startup databasePersonal Web Navigator\opening to a default pageStartup\databaseContentsStepsH_OPENING_TO_A_DEFAULT_WEB_PAGE_PERSONAL_WEB_NAVIGATORTopic1To open the database to a default Web pageStepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVERH_OPENING_TO_A_DEFAULT_WEB_PAGE_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_17748704029233761=Notes
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Opening Web pages in NotesNotes as an Internet Client
URLs\creating Notes hotspots fromURLs\openingWeb pages\openingContentsWays ToH_WAYS_TO_OPEN_WEB_PAGES_FROM_OUTSIDE_THE_WEB_NAVIGATOR_DATABASETopic1Opening Web pages in NotesWays ToH_ABOUT_USING_THE_NOTES_WORKSTATION_FOR_WEB_RETRIEVALS
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URLs in NotesNotes as an Internet Client
E-mail\sending to InternetFTP\definedGopher\definedHTTP\definedHTTPS\definedMailto\definedURLs\for FTPURLs\for GopherURLs\for HTTPURLs\for HTTPSURLs\in Web NavigatorContentsAboutH_ABOUT_SUPPORTED_URLS_IN_NOTESTopic1URLs in NotesAboutH_ABOUT_USING_THE_NOTES_WORKSTATION_FOR_WEB_RETRIEVALS
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To create SmartIcons to search for information on a specific Internet serverNotes as an Internet Client
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How Notes retrieves and stores Web pagesNotes as an Internet Client
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SSL-protected Web pagesNotes as an Internet Client
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Displaying and storing images in the Web NavigatorsNotes as an Internet Client
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To retrieve multiple pages Notes as an Internet Client
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To bookmark a page in any folderNotes as an Internet Client
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The Personal Web NavigatorNotes as an Internet Client
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To set up the Personal Web NavigatorNotes as an Internet Client
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The Replicator lets you manage replication of your local databases in one place. With the Replicator, you can replicate multiple databases with one or more servers with a single command, and Notes replicates in the background so you can do other work while Notes replicates.
When you use Notes away from the office, you can have Replicator call each server you want to replicate with automatically. If you're using a passthru server or a remote LAN server, you can have Replicator make a single call and replicate all of your local databases at one time, even if they're on different servers.
The Replicator also lets you customize replication depending on where you're working. For example, you could set up a local database to receive full documents when you replicate at the office (on a network) and receive shortened documents when you replicate away from the office (using a modem). The Replicator also provides additional ways to replicate; for example, you can assign high priority to selected databases and replicate only those databases.
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Replicator entries
You can click this Replicator icon to open it from your desktop
The Replicator displays:
ess books" to ha
hat match the re
ne to use.
utgoing mail
ct "through Domi
your mail server
to send mail thr
ion history.
editingLocations
dex_Entries
TopicType
The Replicator automatically contains the following items:
Database - The Replicator contains a database entry for each local replica you have.
Start replication at - You can use this entry to specify a replication schedule and enable scheduled replication. This entry is always first and cannot be deleted.
Database templates - You can use this entry to refresh the designs of template-based databases. This entry cannot be deleted.
Send outgoing mail - This entry displays when you choose a remote location, such as home or travel. You can use this entry to send all pending messages from your local MAIL.BOX database. This entry cannot be deleted.
Local free time info - This entry displays when you choose a remote location, such as home or travel. You can check the schedules of selected individuals from the busy time database. Click the arrow and, from the list boxes, choose the names and length of time you want to check, as well as how often you want to refresh the information.c
You can also create the following types of entries for mobile locations (such as Home and Travel):
Call - You can use a call entry to connect to a server.a
Hangup - You can use a hangup entry to end a connection with a server.
Most types of entries on the Replicator contain a button which you can use to specify replication options. For example, you can use the arrow button on a database entry to specify the direction you want to replicate in and the server you want to replicate with.s
When you replicate, the status bar at the bottom of the Replicator displays current replication information, such as call attempt information, the database currently being replicated, and the number of updates that have been replicated.
After replication, the Replicator displays replication statistics in each entry box, for example, the replicated server or the date and time of replication.
mail thr
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Replicator and locations
Notes lets you set up a different Replicator page for each of your
. This way, you don't have to change replication settings every time you work at a different location. For example:d
You could set up a database entry at your Office location so that it sends and receives documents when you're at the office and you could deselect the same database entry at your Travel location so that it never replicates when you're on the road.m
You could replicate all of your local databases on a schedule at your Office location and replicate only your mail on an as-needed basis at your Home location.f
You could arrange database entries in one order at your Travel location and arrange them in a different order at your Home location so that you replicate in a different order at each location.
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Scheduling replication
A replication schedule lets you replicate local databases on a regular basis automatically. You specify replication schedules in a
documents in your Personal Address Book. This way, you can set up different replication schedules for different places that you work. For example, you could set up a replication schedule for your Office location only, or specify different replication schedules for your Office and Home locations.
Note
Domino administrators can also specify replication schedules for server-to-server replication. For more information, see Domino Administration Help.
When you start Notes, Notes checks to see if replication is scheduled for the current location. If it is, Notes replicates in the background based on that schedule. t
For example, suppose you have scheduled replication for 8:00 AM to 6:00 PM Monday through Friday with a 360 minute repeat interval. If you start Notes at 9:00 AM on Tuesday, Notes immediately replicates, and replicates again 360 minutes later. If Notes fails to perform a scheduled replication. Notes tries to replicate again each minute until the attempt is successful.
If your local databases contain time-sensitive information, it may be useful to do the following:
Schedule replication shortly before you normally start using Notes and shortly before you normally finish using Notes at a particular location. This way, you can get the most up-to-date information from servers at the beginning of the day and provide information you've updated to servers at the end of the day.
If you replicate over a phone line, schedule replication during the middle of the night when telephone calls are cheapest and servers are not as busy.
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Examples: Setting up Replicatore
The following three examples show different ways to set up the Replicator workspace page. For each, suppose you are Pat Wilkins, your mail database and database templates are on the server Apollo, the Marketing Documents database is on the server Artemis, and the Sales Discussion database is on the server Athena.
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Example 1m
The following example shows how you could set up the Replicator at a network location to replicate selected databases.
tains the follow
- The Replicato
each local repli
replication at -
fy a replication
mail thr
eplication. This
les of selected
s. For example,
When you click Start, Replicator skips the "Send outgoing mail" entry and your mail database entry because they are not checked. When Replicator reaches the "Database templates" entry, it connects to Apollo over the network and receives database template changes from the server. When Replicator reaches the Sales Discussion entry, it connects to Athena and receives documents from the server.
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Example 2
The following example shows how you could set up the Replicator page at a mobile location when a passthru server (or remote LAN server) is available. Suppose your administrator has set up the passthru server Zeus to provide access to the servers Apollo and Artemis.
fy a rep
e following item
eplicator contai
al replica you h
ion at - You can
lication schedul
on. This entry i
mail thr
eted.
Click the arrow
se entry to spec
rmation, such as
When you click Start, Replicator calls Zeus. When Replicator reaches the "Send outgoing mail" entry, it connects to Apollo through Zeus and sends your outgoing mail. When Replicator reaches your mail database entry, it stays connected to Apollo and receives mail from your database on the server. When Replicator reaches the Marketing Documents database entry, it connects to Artemis through Zeus and sends and receives documents from Marketing Documents on the server. When Replicator reaches the hangup entry, it ends the connection to Zeus.e
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Example 3p
The following example shows how you could set up the Replicator page at a network location to perform scheduled replication.
When the "Start replication at" entry is checked, Replicator replicates the Marketing Documents and Sales Discussion databases according to the schedule you specify.
See Also
Click here
Replicating databases in the foreground
Click here
Click here
Customizing database entries
Click here
Click here
Replicating databases in the background
Click here
Click here
Elements of Notes
Click here
&Arial
You can do the following to set up the Replicator.
. You can create call and hancup entries on the Replicator page that automatically connect and disconnect from servers when you replicate over a modem.
, such as a replication schedule, which server to call, and the direction to replicate in.
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To move a Replicator entry
You can arrange database entries on the Replicator page so that they are repcicated in the order you want.
1. Click and hold the mouse over the entry you want to move.
2. Drag the entry to its new position.
Note
You cannot move the "Start Replication at" entry; it is always first.
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Creating a call entry
You can create call entries on the Replicator Page that automatically connect to servers when you replicate over a modem.
When you crecte a call entry, keep the following in mind:
If you have
Click here
set up a server connection
for a passthru server (or a remote LAN server), it's a good idea to create a single call entry for this server. This way, Replicator can make one call and replicate with multiple servers. For more information about passthru or remote LAN servers, see your Notes administrator.
You can replicate over a modem without call entries. In this case, when Seplicator reaches a database entry, it automatically tries to call the server the database last replicated with.
When Replicator calls a server, it stays connected to the server until it reaches another call entry or a hangup entry. You don't have to create a hangup entry for each call entry, just the last one.
If you create two or more call entries next to each other, Replicator tries each call in turn. When Replicator connects to a server, it skips to the first entry that is nct a call entry.
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To create a call entry
1. If necessary,
Click here
switch to a location
Click here
where you use a modem to connect to Domino servers (such as Home or Travel).
2. Click the Replicator icon
3. Click where you want the call entry.
Note
Notes adds the call entry immediately above the entry you click.
4. Choose Create - Call Entry.
Note
Notes creates the entry for your home server by default.
5. (Optional) To specify a different server, do the following:
Double-click the phone button on the call entry.
Select the server you want to call and click OK.
Note
Notes displays the servers for which you have already specified phone numbers. To add a server to the list or specify a different phone number, choose File - Mobile - Server Phone Numbers.
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To create a hangup entry
You can create a hangup entry on#the Replicator page that automatically disconnects from a server when you replicate over a modem.
Note
You need only one hangup entry, even if you have more than one call entry. (When Replicator reaches a new call entry, it automatically hangs up the current call.)
1.
Click here
witch to a location
Click here
where you use a modem to connect to Domino servers (such as Homc or Travel).
2. Click the Replicator icon
3. Click where you want the hangup entry.
Note
Notes adds the hangup entry immediately above the entry you click.
4. Choose Create - Hangup Entry.
5. (Optional) To make the hangup entry the last entry, click and hold the mouse over the hangup ensry and drag it to the last position.
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To delete an entry
You can delete database entries, call entries, and hangup entries from the Replicator Page.
Note
When you delete a database entry from the Replicator Page, it is deleted at all locations. If you don't want to replicate a database at a certain location, you can deselect the database entry for that location instead of deleting the entry.
1. If necessary, click the Replicator icon
2. Click the entry you want to delete.
3. Press DEL.
4. Select Yes.
&Arial
Database entries oc the Replicator contain buttons that you can click to specify a replication schedule for a location, which server to call, or the direction to replicate in. To specify additional replication settings for a database entry, click the entry, click the right mouse button, and choose Replication Settings.
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To specify a replication schedule for a location
1. Click the clock button on the "Start replication at" entry.
2. Under Rcplication, in the Schedule field, select Enabled
3. In the "Replicate daily between" field, specify start and end times that define the period of the day during which you want replication to occur.
4. In the "Repeat every" field, specify the number of minutes you want to elapse between replication sessions.
5. In the "Days of week" field, specify the days on which you want replication to occur.
6. Choose File - Save to save the location documcnt.
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To specify the server to call
For a call entry on the Replicator Page, you can specify a different server to call.
1. Click the phone button on the call entry.
izing database e
Doc_Number
2. Select the server you want to call. Notes dcsplays the servers for which you have already specified phone numbers. To add a server to the list or specify a different phone number, choose File - Mobile - Server Phone Numbers.
3. Click OK.
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To specify the direction to replicate in
For a database entry on the Replicator Page, you can specify the server to replicate with and whether to send and/or receive documents from a server.u
1. Click the arrow button on#the database entry.
izing database e
Doc_Number
The direction of the arrow indicates the direction the database currently replicates in.
2. (Optional) Under "Replicate with server," select one of the following:
"Any available, try last successful first." starting with the last server you replicated with.
To try#replicating with any server, starting with the original server you replicated with, select "Any available, try
Name
first," where
Name
is the original server's name.
To try replicating with only the original server you replicated with, select the server's name..
3. Select one or both of the following:
"Send documents to server."
"Receive documents from server." Then specify whether you want to receive full documents, cocument summaries and the first 40KB of rich text only, or document summaries only (author and subject).
Note
Summaries include basic document information such as author and subject.
4. Click OK.
Note
If you
Click here
disable replication for a database
Click here
, the button on the database entry displays a strike-through icon instead of an arrow icon. Sou can click it to re-enable replication for the database..
izing databa
See Also
Click here
Customizing database entries
Click here
Click here
The Notes Replicator
Click here
&Arial
A replication conflict occurs when two or more usets edit the same document in different replicas between replications. A save conflict occurs when two or more users edit the same document in a database on a server at the same time. Notes labels documents as replication or save conflicts in the left margin of a view.
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How Notes treats replication conflicts
At the next replication after two or more users edit and save the same document, Notes designates the most frequently edited and saved document as the main document. (If each has been edited and saved the same number of times, Notes designates the most recently saved document as the main document.) Notes displays the other(s) as responses to the main document with a diamond symbol in the left margin.
If one user edits and saves a document in a replica and another user then deletes it, the deletion takes precedence. If, however, a document is edited and saved more than once, or if the document is edited and saved after the deletion$ the edited document takes precedence.
Note
A database designer can specify that Notes merge conflicting edits into a single document whenever possible. In this case, if two users edit different fields in the same document, Notes saves the edits to each field in a single document. However, if two users edit the same field in the same document, Notes saves one document as a main document and the other as a response as described above.
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How Notes treats save conflicts
When more than one user opens the same document to edit at the same time, Notes designates the document that has been saved first as the main document. When another user tries to save the same document, Notes prompts the user to save it as a Save Conflict document. If the user does, Notes displays it as a response to the main document with a diamond symbol in the left margin.
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To save informatiod from a response in the main document and delete the response
1. Open the response document that contains information you want to save.
2. Select the information you want to copy and choose Edit - Copy.
3. Open the main document in
Click here
edit mode
4. Place the cursor where you want the information and choose Edit - Paste.
5. Choose File - Save to save the main document.
$ 6. Highlight to the response document.
7. Choose Edit - Clear or press
8. Press
to refresh the view and delete the response document.
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To delete the main document and make a response the main document
1. Open the response you want to make the main document in
Click here
edit mode
2. Choose File -$Save to save the response.
3. If there are other response documents, do the following:
Select the other response documents and choose Edit - Cut.
Highlight to the document you saved in step 2.
Choose Edit - Paste.
4. Highlight to the original document.
5. Choose Edit - Clear or press
6. Press
to refresh the view and delete the old main document.
See Also
Click here
Replicating databases in the foreground
Click here
Click here
Creating local replicas
Click here
Click here
The Notes Replicator
Click here
2NRHT
&Ardal
You can use Notes for Web browsing, either with the Personal Web Navigator or the Server Web
Navigator. Internet Madl, and Internet news groups. Notes supports LDAP, POP3, IMAP, and NNTP protocols. Click any of these topics:
Click here
To make Notes your Internet browser
Click here
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Internet newsgroup discussions
Click here
Click here
Creating accountt in your address book
Click here
Click here
Personal Web Navigator troubleshooting tips
Click here
Click here
Server Web Navigator troubleshooting tips
Click here
&Arial
You can access the Web in a personal way through the local, Personal Web Navigator database on your Notes client that is connected to the Internet. Because this database is local, you are the only person who can access the Web pages stored in the database.
You can also access the Web in a collaborative way through the Server Web Navigator database that resides on the InterNotes server (a Domino server connected to the Internet and running the Web server task). Because the Server Web Navigator$database resides on a server, users can browse pages retrieved by other users.
One advantage of using the database on the Domino server is that only one computer -- the InterNotes server -- needs to be connected to the Internet to give multiple Notes users access to the Web. A Notes environment can have multiple InterNotes servers, each with its own separate database, so that users can explore the Web from several different databases.
Click any of these topics:
Click here
Are you using the Personal or Server Web Navigator
Click here
Click here
Browsing while disconnected
Click here
Click here
How Notes retrieves and stores Web pages
Click here
Click here
URLs in Notes
Click here
Click here
Opening Web pages in Notds
Click here
Click here
To create SmartIcons to search for information on a specific Internet server
Click here
p/bPT
p/bPT
&Arial
Both the Personal or Server Web Navigator let you sead Web pages stored in the Web Navigator database even when you are disconnected from the network. This is handy when you want to read Web pages while you are on the road. b
You need a Web Navigator database on your workstation (either the Personal Web Navigator database or a local replica of the Server Web Navigator database) and your "Retrieve/open pages" field set to "no retrievals" in your current Location document. Then, when you disconnect from your network, you can still open and read#pages in the Web Navigator database. You cannot browse new pages until you reconnect to your network.
If you want to read pages from a local replica of the Server Web Navigator, replicate just before you disconnect so you have a "local cache" of the latest Web pages inside your database.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
&Arial
You can open a web page from anywhere in Notes. When you click a URL hotspot, Notes opens the URL with the default browser named in your location document. You can also click the globe in the upper right hand corner of your screen to open a URL. When you open a Web page from outside the Web Navigator database, Notes uses the same Location and Internet Options settcngs to retrieve the Web page as it does when you open pages from the Web Navigator databases. A
You can also create URL hotspots in Notes. If you select the "Make Internet URLs into Hotspots" user preference (File - Preferences - Notes preferences - Advanced), Notes creates URL hotspots from URL text in the rich-text fields of Notes documents outside the Web Navigator database. These hotspots appears blue text with underlining.
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To open a Web sage from Notes
1. Click the Open URL icon (the globe in the upper right hand corner of your screen).
2. Enter the URL in the box that displays or choose a URL from the drop-down list.
You don't need to enter the protocol (the "http://" prefix) of a URL. You can start with www.
Note
Notes saves the URLs visited in the current Notes session in the list box for you to choose from.
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To create a URL hotspot
1. Choose File - Preferences - Notes Preferences.
2. Click Basics.
3. Under Advanced options, click "Make Internet URLs (http://...) into Hotspots."
4. Open the Notes document where you want to create the URL.
5. Type and highlight the text in a rich text field.
6. Choose Create- Hotspot - Link Hotspot
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Opening a page that has Java applets
Click here
'ySST
&Arial
Many Web pages contain URLs that you can click to dump to other Web pages. in the both Personal and Server Web Navigator databases, URLs that Notes supports appear on Web pages as graphic hotspots or blue text, which is underlined if you are using the Notes Web navigator. r
If a Web page contains a URL that Notes does not support, the Web Navigator displays the URL as plain text. If you want to change the style of the URLs inside either of the Web Navigator databases, modify the style in the Internet Options when using the Notes Web Navigatdr or in the Internet Properties box when using the Notes Web Navigator with Internet Explorer.
Notes supports the following URLs:
HTTP -- Hypertext Transfer Protocol is a protocol used on the Web to transfer information between Web browsers and servers. An example of an HTTP URL is http://www.ibm.com/.
HTTPS -- HTTPS is a security-enhanced version of Hypertext Transfer Protocol used on Internet servers that use Secure Sockets Layer (SSL). An example of an HTTPS URL is https://www.chase.net.
FTP -- File Transfer Protocol (FTP) is a common way to download files on the Internet. Many Internet servers provide access to their files through FTP. As you browse the Web, you may encounter an FTP URL on a Web page. When you click that URL, the Web Navigator displays an FTP directory. Navigate through the directory and download files to the Web Navigator database by clicking the files you want. Once a file is in the database, you can save it or copy it$anywhere. You can open a specific FTP page by entering its URL in the Open URL dialog box. An example of an FTP URL is ftp://ftp.cert.org/.
Gopher -- Gopher is a popular interface to information on the Internet. As you see Gopher URLs on Web pages, you can click them to display the menu structure of a Gopher page. You can open a specific Gopher page by entering its URL in the Open URL dialog box. An example of a Gopher URL is gopher://dewey.lib.ncsu.edu/11/library/reference/guides.
Mailto -- A mailto URL is a link that opens into an e-mail system (typically, Notes mail) to allow the user to send e-mail to the person specified in the link; for example, mailto:user@lotus.com. When you click a mailto URL, Notes opens a memo and automatically enters the recipient's address in the To: field. You can then send mail to the name specified in the mailto URL. (To send Notes mail through the Internet, your Notes environment must use either the Notes SMTP/MIME MTA or the Notes SMTP mail gateway.)
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Opening Web pages in Notes
Click here
&Arial
You can search a specific Internet server for information pertaining to a specific topic. The following steps describe how to create an icon that searches the Yahoo and SEC Internet servers for the word IBM
1. Choosd File - Preferences - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set in which you want to include your new icon.
3. Click Edit icon and select one of the custom icons.
4. Enter a brief description for the icon, such as IBM Search.
5. Click Formula and enter this formula for the icon:
You can also open a URL from a SmartIcon. Follow steps 1-3, then enter one of the following formulas:
@URLOpen --to enter a URL in the dialog box
@URLOpen(
"URL"
) to open a particular web page in place of
, for example:
@URLOpen("http://www.ibm.com/")
See Also
Click here
Opening Web pages in Notes
Click here
Click dere
Searching for Information
Click here
&Arial
The method Notes uses to retrieve and store pages when you use the Personal or Server Web Navigator depends on your settings in the Location document in your Personal Address Book. For the Personal Web Navigator, Notes uses the Internet Options you set in the Personal Web Navigator database. For the Server Web Navigator, Notes uses the Server document in the Domino Directory.
If you set "Retrieve/open pages" in the Location document to "from Notes workstation," Notes by default first checks the Personal Web Navigator database to see if the page is already retrieved.
If you set the same field to "from InterNotes server," Notes by default first checks the Server Web Navigator database to see if the document is already retrieved by you or someone else. If it exists in the appropriate database, Notes displays the page. I it does not exist, Notes retrieves the page from the Web site, storet it in the Personal or Server Web Navigator database, and displays it.
You can specify how often you want Notes to retrieve pages from the Internet server by setting the cache option in your Location document or in the Server document in the Domino Directory. Notes always stores the Web pages that you retrieve in the appropriate Navigator database.
If you are using the Notes Web Navigator with Internet Explorer, you can specify whether Notes stores every page you browse in the Pdrsonal Web Navigator database or stores only those pages you specify.
If you set "Retrieve/open pages" in the Location document to "No retrievals," Notes opens only pages already stored in the Personal Web Navigator or Server Web Navigattor database and does not retrieve new pages from the Web. Use this method when browsing Web pages when you are disconnected from the network.
Tipt
Opening pages that are already stored in the Personal or Server Web Natigator database is much faster than retrieving them from the Web; however, you might want to make sure time critical information, such as stock prices, are reloaded if outdated.
50264019229212649.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Retrieving all links on Web pages
Click here
Click here
To retrieve multiple pages
Click here
&Arial
You may browse Web pages from Internet servers that use a security protocol called Secure Sockets Layer (SSL). The URL for SSL-protected Web pages uses the
https://
protocol
You usually browse this type of Web page when you must give confidential information in an HTML Web form, such as credit card information. So that you can trust the identity of the server, Notes supports the following features in SSL technology:
data encryption
server authentication
message integrity
In Notes, when you come across a Web page that uses SSL security, a TCP/IP connection is made and an authentication process begins. First, the Internet server sends a certificate to Notes. Notes then uses the information in a Certificate Authority (CA) certificate to validate the certificate of the remote Internet server. If Notes trusts the certificate, Notes opens a secure data channel and secures all data sent between the client and the server. Only the authenticated server can read the data. The$authenticated server has the private key issued by the CA that matches the public key sent in the server's certificate.
Notes provides built-in support for authentication of certificates issued by RSA Data Security, Inc. and makes it easy for you to add information to authenticate certificates issued by any other CA. You can bypass certificate verification and still access the SSL Web pages, but you may compromise the security of the data you send by not verifying the identity of the remote Dnternet server. Although, in this case, you are losing the server authentication feature of SSL, the other two security features, data encryption and message integrity, still apply.
For additional information on the SSL protocol, visit http://home.netscape.com/assist/security/ at the Netscape Web site.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Enablidg Notes to accept SSL certificates
Click here
&Arial
The Web Navigator supports popular image formats that you may see on the Internet, including GIF
and JPEG.
To speed up the display of Web pages using the Notes Web Navigator, you can set a database option to display images after the rest of the page is loaded. For even quicker display of pages, you can set another option in your Location document to display images only when you clicd them.
If you set the option to display images after the page displays with the Notes Web Navigator, Notes stores each object on the page as a separate document in the database. Then, if you open a new Web page that uses one of the images already stored in the database, Notes can use that image for the new page without storing it a second time.
To speed up the display of Web pages using the Notes Web Navigator with Internet Explorer, you can set an option in the Internet Propertdes dialog box to display images only when you click them.
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To display images with the Notes Web Navigators
To display images after the page has loaded in the Notes Web Navigator:
1. Open the Personal or Server Web Navigator and choose File - Database - Properties.
2. Click the Basics tab and verify that "Display images after loading" is checked.
3. (Optional) Specify whether you want images displayed automatically or only when you click them after the page is loaded, as follows:
Click the Basics tab in the Advanced section of your Location document.
In the Load images field, choose Always to display images automatically after the page is loaded. Choose On request to display images one-by-one as you click them.
Exit and save your changes.
Note
When you display images after loading with the Notes Web Navigator, Notes stdres all the objects on each newly retrieved page as separate documents in the database. You can view these documents in the Housecleaning view of the Personal Web Navigator, under Other. In the Server Web navigator, you can view these documents in the File Archive view.
301873545629233790
To display images with the Notes Web Navigator and Internet Explorer
1. From a view or page in the Personal Web Navigator, choose Actions - Internet Properties
4. Under the General tab, deselect "Show pictures" to display images only after you click them.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
The Personal Web Navigator
Click here
Click here
The Server Web Navigator
Click here
&Arial
With the Wdb Navigator, you can retrieve several Web pages at the same time. Depending on the speed of your system, you may want to retrieve as many as six Web pages at once. If you start more concurrent Web retrievals than you have specified in this field, Notes queues them and starts them as soon as it can.)
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Personal Web Navigator
1. Open your Personal Address Book.
2. Edit your Location document and go to the Advanced section.
3. In the Concurrent Retrievers field, select the number of Web pages you want to be able to retrieve at the same time. The default is 4.
4. Exit and save your changes.
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Server Web Navigator
Index "Server Web Navigator" # "retrieving multiple pages at the same time" CrusaderID26
You can retrieve several Web pages at the same time.
1. Verify that the Server document (in the Domino Directory) specifids multiple retrievals in the Concurrent Retrievers field. (Ask your system administrator if you are unsure.)
2. Open the Server Web Navigator.
3. For each new retrieval you want to start, open the URL
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
&Arial
You can bookmark pages in folders when you view doduments in the database. You can create a new folder or use the existing folders provided.
1. Open the page to bookmark
2. Click "Add Bookmark."
3. Select a folder in the dialog box
4. Click OK.
See Also
Click here
Bookmarks: creating links to anything
Click here
&Arial
You can use your workstation as a Web browser with the Personal Web Navigator. Once you set up the Personal Web Navigator, you$can store and retrieve pages as you would with any browser. Check with your administrator to see if you should run the Personal Web Navigator or the Server Web Navigator, which you access through a Domino server.
Click any of these topics:
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
Click here
Using action bar buttons to browse the Web
Click here
Click here
Using folders and views to manage Web pages
views
Click here
Click here
To view the HTML source of a Web page
Click here
Click here
Sharing Web pages with coworkers
Click here
Click here
To accept Internet cookies
Click here
Click here
To delete one or more Web pages.
Click here
Click here
Forwarding bookmarks and Web pages
Click here
bVcUT
&Arial
You can set up a Web Navigator database on your local Notes workstation to store all Web pages that you retrieve.
1. Make sure you are running TCP/IP.
2. If you are using the Personal Web Navigator with Internet Explorer and you do not have Internet Explorer installed on your workstation, install Internet Explorer version 3.0 or later.
3. Edit or create a new Location document in your Personal Address Book
4. Click the Internet Browser tab and do one of the following:
To use the Notes Web Navigator, select "Notes" and select "from Notes workstation" in the "Retrieve/open pages" field.
To use the Notes Web Navigator with Internet Explorer, select "Notes with Internet Explorer" and select "from Notes workstation" in the "Retrieve/open pages" field.
5. If you connect to the Internet through a proxy, enter the name or IP addrdss of the proxy in the Web proxy field (in the Basics section). Ask your administrator if you are unsure about what kind of Internet connection you have.
6. Exit and save your Location document.
7. If necessary, choose your new location by clicking the location indicator on the status bar.
Note
If you use the Server Web Navigator, set the Retrieve/open pages field to "from Internotes server." Check with your administrator for other tettings.
216798460829233553
Tips on setting up the Personal Web Navigator
If you use Internet Explorer and Notes, and make a change to the following settings in Notes, the change takes effect in Internet Explorer:
Start page
Search page
Enable Java applets,
Proxy settings
Note
When you install Notes for the first time and you have Internet Explorer already inttalled on your system, the Install program imports the existing Internet Explorer proxy setting into the Notes Location document.
If you make a change to proxy settings using Internet Explorer without Notes, the change does not take effect within the Personal Web Navigator.
See Also
Click here
The Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
&Arial
You can set up the Personal Web navigator to store$ retrieve, and display Web pages in a number of ways, by customizing the seetinsg you use. When you use the Server Web navigator, your adminstrator manages thses settinsg on the server.
Click any of thsese topics:
Click here
To open the database to a default Web page
Click here
Click here
To save selected pages
Click here
Click here
Retrieving$all links on Web pages
Click here
Click here
Deleting or purging Web pages from the database
Click here
Click here
To set cache options
Click here
Click here
Tracking of changes to Web pages
Click here
Click here
To connect the Personal Web Navigator through a proxy server$
Click here
Click here
To modify the appearance of Web pages
Click here
Click here
To control the Web Retriever messages sent to your LOG.NSF
Click here
&Arial
You can open a default Web page each time you open the Personal Web Navigator database.
1. Open the Personal Web Navigator database.
2. Choose Actions - Internet Options.
3. In the Startup options section, check "Open home page on database open."
4. In the Home Page field, enter the URL for the Web page you want to open each time you open the Web Natigator.
Note
You must include the URL protocol, for example, http://.
5. Exit and save your changes.
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Notes
You can set a Notes startup option to open a specific database when you start Notes. You can choose the Personal Web Navigator as yout default startup database by choosing File - Preferences - Notes Preferences, clicking the Startup database button, and choosing the Personal Web Navigator database. Then, if you have set your Personal Web Navigator to open to a default Web page, Notes opens to that page each time you start Notes.
If you are using the Notes Web Navigator with Internet Explorer, the changes you make to the default home page in Internet Options are synchronized with the Internet Explorer software. The changes$take effect if you use Internet Explorer separately from Notes.
See Also
Click here
The Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click International.
3. Click "Sorting."
4. Select "Display all languagds" to see a list of languages.
5. Select the sorting language.
Note
The default sorting language is Latin1. When you change the language under "Regional Settings", Notes changes the language for "Content Language", and "Sorting."
See Also
Click here
International settings
Click here
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Check with your Domino administrator to about whether you should use the Server or Personal Web Navigator. Each Navigator requires different configuration:
Run the Personal Web Navigator from a workstation that:
Run the Server Web Navigator through an InterNotes or proxy server that:
Maintains an Internet connection with either TCP/IP and a dial-up modem or leased line, or TCP/IP and a proxy server.
Maintains either a direct or proxy connection to the Internet.
Runs the TCP/IP protocol.
Runs the TCP/IP network protocol.
Stores the PERWEB50.NTF template file and Personal Web Navigator database, names PERWEB.NSF by default.
Runs the Web server task
Has version 3.0 or later of Microsoft Internet Explorer if you want to use the Web Navigator with Internet Explorer.
Stores the PUBWEB50.NTF template file and the WEB.NSF database file.
When you browse locally with Notes, you select the type of Web Navigator to use in the Internet Browser field of the Location document in your Personal Address Book.
Note
If you have another browser installed on your system, you can also use that browser to open URLs by default. You can choose Netscape Navigator, Microsoft Internet Explorer, or Other in the Internet Browser field of your Location document. When you choose Other, Notes prompts you for the path of the browser.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
The Personal Web Navigator
Click here
Click here
The Server Web Navigator
Click here
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Opening a page that has Java appletsNotes as an Internet Client
Java applets\enabling in Personal Web NavigatorPersonal Web Navigator\viewing Java appletsContentsStepsH_WAYS_TO_ENABLE_JAVA_APPLETS_PERSONAL_WEB_NAVIGATORTopic1Opening a page that ias Java appletsStepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
H_WAYS_TO_ENABLE_JAVA_APPLETS_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_204086163229240634=NotesH_WAYS_TO_ENABLE_JAVA_APPLETS_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_221928896029238366=To open a pge that has Java appletsH_WAYS_TO_ENABLE_JAVA_APPLETS_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_17748704029233761=H_WAYS_TO_ENABLE_JAVA_APPLETS_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_221928896029238367=To provide greater control on a host-by-host basis:
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To save selected pagesNotes as an Internet Client
Keep page\using with Web NavigatorSaving\Web pagesContentsAboutH_SAVING_SELECTED_PAGES_WHILI_BROWSING_(PERSONAL_WEB_NAVIGATOR)Topic1To save selected pagesAboutH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Retrieving all)links on Web pages Notes as an Internet Client
ALOG.NSF\for Personal Web NavigatorAgents\Web AheadLOG.NSF\for Personal Web NavigatorPersonal Web Navigator\LOG.NSFPersonal Web Navigator\Web Ahead agentWeb Ahead agent\usingContentsStepsH_WAYS_TO_USE_WEB_AHEAD_AUTOMATICALLY_FOLLOWING_LINKS_ON_WEB_PAGES_PERSONAL_WEB_NAVIGATORTopic1Retrieving all links on Web pages StepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
H_WAYS_TO_USE_WEB_AHEAD_AUTOMATICALLY_FOLLOWING_LINKS_ON_WEB_PIGES_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8493264029212661=To enable the Web Ahead agentH_WAYS_TO_USE_WEB_AHEAD_AUTOMATICALLY_FOLLOWING_LINKS_ON_WEB_PAGES_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8493264029212662=To run the Web Ahead agent on a Web pageH_WAYS_TO_USE_WEB_AHEAD_AUTOMATICALLY_FOLLOWING_LINKS_ON_WEB_PAGES_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8493264029212663=To log Web Ahead messages
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Deleting or purging Web pages from the database Notes as an Internet Client
Personal Web Navigator\managing size ofURLs\reducing Web page toContentsStepsH_WAYS_TO_MANAGE_THE_SIZE_OF_THE_DATABASE_PERSONAL_WEB_NAVIGATORTopic1Deleting or purging Web pages irom the database StepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
H_WAYS_TO_MANAGE_THE_SIZE_OF_THE_DATABASE_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8553264029212661=To set up and run the Housekeeping agent: H_WAYS_TO_MANAGE_THE_SIZE_OF_THE_DATABASE_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8553264029212662=Enabling the Housekeeping agentH_WAYS_TO_MANAGE_THE_SIZE_OF_THE_DATABASE_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8553264029212663=To manually delete documents in the database
Processed by Save ageit
CN=David Mahar/OU=CAM/O=Lotus
To set cache optionsNotes as an Internet Client
Cache\settings for Personal Web NavigatorPersonal Web Navigator\setting cache optionsContentsStepsH_SETTING_CACHE_OPTIONS_PERSONAL_WEB_NAVIGATORTopic1To set cache optionsStepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To modify the appearance oi Web pages Notes as an Internet Client
Personal Web Navigator\changing appearance of pagesURLs\appearance of in Personal Web NavigatorContentsStepsH_MODIFYING_THE_APPEARANCE_OF_WEB_PAGES_INSIDE_THE_DATABASE_PERSONAL_WEB_NAVIGATORTopic1To modify the appearance of Web pages StepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
H_MODIFYING_THE_APPEARANCE_OF_WEB_PAGES_INSIDE_THE_DATABASE_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8553264029212661=Notes Web NavigatorH_MODIFYING_THE_APPEARANCE_OF_WEB_YAGES_INSIDE_THE_DATABASE_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8553264029212662=Notes Web Navigator with Internet Explorer
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Tracking of chinges to Web pagesNotes as an Internet Client
Agents\Page MinderPage Minder agent\usingPersonal Web Navigator\Page Minder agentContentsStepsH_WAYS_TO_USE_PAGE_MINDER_KEEPING_TRACK_OF_CHANGES_TO_WEB_PAGES_PERSONAL_WEB_NAVIGATORTopic1Tracking of changes to Web pagesStepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVER
H_WAYS_TO_USE_PAGE_MINDER_KEEPING_TRACK_OF_CHANGES_TO_WEB_PAGES_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8493264029212661=To enable the Page MinderH_WAYS_TO_USE_PAGE_MINDER_KEEPING_TRACK_OF_CHANGES_TO_WEB_PAGES_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8493264029212662=To run the Page Minder agentH_WAYS_TO_USE_PAGE_MINDER_KEEPING_TRACK_OF_CHANGES_TO_WEB_PAGES_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8493264029212663=To log Page Minder messages
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
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To mark documents as already read when you preview themNotes Preferences
Previewing documentsContentsStepsH_TO_MARK_DOCUMENTS_AS_ALREADY_READ_4577_STEPSTopic1To mark documents as already read when you preview themStepsH_CHANGING_ADVANCED_SETINGS_5933_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To connect the Personal Web Navigator through a proxy server Notes as an Internet Client
HTTP proxy\connecting Personal Web Navigator throughInternet\connecting Personal Web Navigator throughSOCKS proxy\connecting Personal Web Navigator througkContentsStepsH_CONNECTING_THE_PERSONAL_WEB_NAVIGATOR_THROUGH_A_PROXY_SERVER_PERSONAL_WEB_NAVIGATORTopic1To connect the Personal Web Navigator through a proxy server StepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_OVERH_CONNECTING_THE_PERSONAL_WEB_NAVIGATOR_THROUGH_A_PROXY_SERVER_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_8553264029212661=Which proxy Notes uses
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To control the Web Retriever messages sent to your LOG.NSF Notes as an Internet Client
.AContentsStepsH_CONTROLLING_THE_WEB_RETRIEVER_MESSAGES_SENT_TO_YOUR_LOGNSF_PERSONAL_WEB_NAVIGATORTopic1To control the Web Retriever messages sent to your LOG.NSF StepsH_CUSTOMIZING_PERSONAL_WEB_NAVIGATOR_SETTINGS_KVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
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Using action bar buttons to browse the WebNotes as an Internet Client
Internet Explorer\menuInternet Explorer\propertiesPer{onal Web Navigator\using action bar buttonsContentsStepsH_USING_ACTIONS_BUTTONSTopic1Using action bar buttons to browse the WebStepsH_THE_PERSONAL_WEB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using folders and views to manage Web pagesNotes as an Internet Client
Personal Web Navigator\using the viewsContentsStepsH_USING_THE_PERSONAL_WEB_NAVIGATOR_VIEWSTopic1Using folders and views to manage Web pagesStepsH_THE_PERSONAL_WEB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Sharing Web pages with coworkersNotes as an Internet Client
.AContentsOverviewH_SHARING_WEB_PAGES_WITH_COWORKERS_OVERTopic1Sharing Web pages with coworkersOverviewH_THE_PERSONAL_WEB_NAVIGATOR_OVERH_SHARING_WEB_PAGES_WITH_COWORKERS_OVER_MIDTOPIC_304371993629236410=To share Web pages with coworkers
Processed by Save agent
CN=David Mahar/OU=CAM/K=Lotus
Forwarding bookmarks and Web pagesNotes as an Internet Client
Personal Web Navigator\forwarding URLsURLs\forwarding in Personal Web NavigatorContentsStepsH_FORWARDING_A_URL_PERSONAL_WEB[NAVIGATORTopic1Forwarding bookmarks and Web pagesStepsH_SHARING_WEB_PAGES_WITH_COWORKERS_OVERH_FORWARDING_A_URL_PERSONAL_WEB_NAVIGATOR_MIDTOPIC_359873369629236600=To forward a bookmark or Web page with the Personal Web Navigator
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To view the HTML source of a Web pageNotes as an Internet Client
HTML\viewing sourcePersonal Web Navigator\viewing HTML sourceContentsStepsH_VIEWING_HTMLSOURCE_PERSONALTopic1To view the HTML source of a Web pageStepsH_THE_PERSONAL_WEB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To delete one or more Web pagesNotes as an Internet Client
Deleting\Web pagesPersonal Web Navigator\deleting Web pagesRemoving\Web pagesWeb pages\removingContentsStepsH_DELETING_ONE_OR_MORE_WEB_PAGESTopic1To delete one or more Web pagesStepsH_THE_PERSONAL_WEB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To request an Internet certificate Notes as an Internet Client
Web Navigator SSL\adding certificates for Personal Web NavigatorContentsStepsH[ADDING_A_CERTIFICATE_FROM_A_CATopic1To request an Internet certificate StepsH_THE_PERSONAL_WEB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Enabling Notes to acce{t SSL certificates Notes as an Internet Client
Web Navigator SSL\accepting certificates for Personal Web NavigatorContentsAbouth_About_enabling_Notes_to_accept_SSL_certificatesTopic1Enabling Notes to accept SSL certificates AboutH_THE_PERSONAL_WEB_NAVIGATOR_OVERh_About_enabling_Notes_to_accept_SSL_certificates_MIDTOPIC_268553238429235172=To enable Notes to accept SSL certificates)
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Personal Web Navigator troubleshooting tipsNotes as an Internet Client
Personal Web Navigator\troubleshootingTroubleshooting\for Personal Web NavigatorContentsAboutH_USING_THE_PERSONAL_WEB_NAVIGATOR_TROUBLESHOOTING_TIPSTopic1Personal Web Navigatkr troubleshooting tipsAboutH_USING_NOTES_AS_AN_INTERNET_CLIENT_OVER
H_USING_THE_PERSONAL_WEB_NAVIGATOR_TROUBLESHOOTING_TIPS_MIDTOPIC_172316345629240790=Why can't I connect? H_USING_THE_PERSONAL_WEB_NAVIGATOR_TROUBLESHOOTING_TIPS_MIDTOPIC_172316345629240791=Why must I supply a username and password when opening a URL?
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
The Server Web NavigatorNotes as an Internet Client
.AContentsOverviewH_THE_SERVER_WB_NAVIGATOR_OVERTopic1The Server Web NavigatorOverviewH_USING_NOTES_AS_AN_INTERNET_CLIENT_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using the Home navigator to browse the WebNotes as an Internet Client
Home navigator\usingServer Web Navigator\using Home navigatorContentsStepsH_USING_THE_HOME_NAVIGATORTopic1Using the Home navigator to browse the WebStepsH_THE_SERVER_WK_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using the View navigatorNotes as an Internet Client
Server Web Navigator\using View navigatorView navigatkr\using in Server Web NavigatorContentsStepsH_USING_THE_VIEW_NAVIGATORTopic1Using the View navigatorStepsH_THE_SERVER_WB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
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Using the Sampler iconsNotes as an Internet Client
Server Web Navigator\using Sampler iconsContentsStepsH_USING_THE_SAMPLER_ICONSTopic1Using the Sampler iconsStepsH_THE_SERVER_WB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To open a page from an Internet server requiring authentication with the Server Web NavigatorNotes as an Internet Client
Authenticated Internet server\accessing pages fromServer Web Navigator\opening pages from authenticated serverContentsStepsH_OPENING_A_PAGE_FROM_AN_INTERNET_SERVER_REQUIRING_AUTHENTICATION_SERVER_WEB_NAVIGATORTopic1To open a page from an Internet server requiring authentication with the Server Web NavigatorStepsH_TKE_SERVER_WB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using Web Tours with the Server Web NavigatorNotes as an Internet Client
Web Tours\description ofWeb [ours\using in Server Web NavigatorContentsStepsH_WAYS_TO_USE_WEB_TOURS_SERVER_WEB_NAVIGATORTopic1Using Web Tours with the Server Web NavigatorStepsH_THE_SERVER_WB_NAVIGATOR_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To create a Personal Web TourNotes as an Internet Client
Personal Web Navigator\creating Web ToursWeb Tours\creating in Server Web NavigatorContentsStepsH_CREATING_A_PERSONAL_WEB_TOUR_SERVER_WEB_NAVIGATORTopic1To create a Personal Web TourStepsH_WAYS_TO_USE_WEB_TOURS_SERVER_WEB_NAVIGATOR
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To reload a Web TourNotes as an Internet Client
Server Web Navigator\reloading Web ToursWeb Tours\reloading in Server Web NavigatorContentsStepsH_RELOADING_A_WEB_TOUR_SERVER_WEB_NAVIGATORTopic1To reload a Web TourStepsH_WAYS_TO_USE_WEB_TOURS_SERVER_WEB_NAVIGATOR
Processed by Save agekt
CN=David Mahar/OU=CAM/O=Lotus
Recommending and viewing Web pagesNotes as an Internet Client
Server Web Navigator\recommending pagesServer Web Navigator\viewing recommendationsContentsStep{H_VIEWING_RECOMMENDATIONS_SERVER_WEB_NAVIGATORTopic1Recommending and viewing Web pagesStepsH_THE_SERVER_WB_NAVIGATOR_OVER
H_VIEWING_RECOMMENDATIONS_SERVER_WEB_NAVIGATOR_MIDTOPIC_87696163229240634=To recommend Web pagesH_VIEWING_RECOMMENDATIONS_SERVER_WEB_NAVIGATOR_MIDTOPIC_329292393629237410=To view the recommended pages:
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
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Notes provides support for running Java applets thsough the Web Navigator on Windows NT
v and Windows
If you are using the Personal Web Navigator, you can control the level of access that hosts running Java applets have to your system by specifying the level of access on a host-by-host basis. This access control works well for a corporate intranet where you want to allow open access to internal hosts while limiting access to external hosts.
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Notes
You cannot specify the level#of access if you are using the Notes Web Navigator with Internet Explorer.o
The defaults set in the Java applet security section allow all hosts to run Java applets on your system. However, regardless of what settings you choose in the Java applet security section, Notes does not permit any host access to any of your system resources (files, environment variables, password files, and so on).
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To open a pge that has Java applets
1.
Choose File - Tools - User Preferences and go to the Advanced Options section. Select "Enable Java applets."
Note
If you are using the Notes Web Navigator with Internet Explorer, the change you make to enable Java applets is synchronized with the Internet Explorer software. The change takes effect if you use Internet Explorer separately from Notes.
2. (Optional) If your Internet connection is through a proxy server, you need to enter the psoxy name in the Web proxy field in your Location document so that applets can run on your workstation.
3. (Optional) Change the Java applet security settings.
4. (Optional) View the Java console to troubleshoot any problems.
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To provide greater control on a host-by-host basis:
1. Open the Location document in your Personal Address Book.
2. Go to the Java Applet Securits section in the Advanced section.
3. In that section, fill out these fields:
Trusted hosts -- Enter the IP address or domain name of hosts that you trust for loading Java applets on your computer; for example, www.ibm.com. You can specify wildcards; for example, 123.45.678.* or *.ibm.com. (Note that in cases where host names map to multiple IP addresses or vice versa, a host you think is trusted may not be recognized as trusted.)
Caution.
If you leave this field blank, the network access you specify in the "Network access for untrusted hosts" is in effect for all hosts.
Network access for trusted hosts -- This field determines what level of network access the hosts you entered in the Trusted hosts field have. "Disable Java" means the trusted host cannot run applets on your system. "No access allowed" means the trusted host can run an applet on your system, but cannot make network HTTP connections oc any host. "Allow access to any originating host" means that the applet can make network HTTP connections on the host where the applet was retrieved. "Allow access to any trusted host" means that the applet can make network HTTP connections only on trusted hosts. "Allow access to any host" means the applet can make network HTTP connections on any host. The default is "Allow access to any trusted host."
Network access for untrusted hosts -- This field determines what level of access the hosts#you did
not
specify in the "Trusted hosts" field have on your computer. "Disable Java" means untrusted hosts cannot run applets on your system. "No access allowed" means untrusted hosts can run applets, but cannot make network HTTP connections on any host. "Allow access to any originating host" means that the applet can make network HTTP connections only on the host where the applet was retrieved. The default is "Allow access only to originating host."
Trust HTTP Proxy -- Usc this field only if you have specified that Java applets should run through a proxy (by entering a proxy in the HTTP proxy in the Web proxy field in your Location document). Choose Yes in this field if you cannot run an applet because your local machine is not able to resolve the host name and you want to trust your proxy to perform the resolution for you. The default is No.
4. Exit and save your changes.
See Also
Click here
The Personal#Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
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If you are using the Notes Web Navigator with Internet Explorer, you can select which pages you want to save in the Personal Web Navigator database. Manually storing pages lets ycu browse Web pages more quickly since Notes saves the pages in the database only at the time you specify, instead of every time Notes retrieves the page.
1. If you do not have manual storage enabled already, do the following:
Select Actions - Internet Options.
Select "Manually store pages for disconnected use."
Exit and save the Internet Options document.
2. Browse any Web page you want.
3. When you view a page that you#want to save in the Personal Web Navigator database, click Bookmark in the action button bar.
Notes saves the page in the All Pages view of the Personal Web Navigator database.
Note
If you are using the Notes Web Navigator, Notes saves every page that you browse in the Personal Web Navigator database.
See Also
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
Click here
To bookmark a page in any folder
Click here
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Web pages usually contain URLs that point to other$Web pages. You can run a background agent called Web Ahead that retrieves all the Web pages specified by the URLs on a particular Web page and saves all the resulting Web pages in your database for you to read later. You can set the agent to retrieve the URLs several levels down from the page you specify.
The Web Ahead agent runs every half hour. Once Web Ahead runs successfully on a page in the Web Ahead folder, Notes removes the page from the folder.
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To enable the Web Ahead agent
1. Choose File - Preferences - Notes Preferences and select "Enable scheduled local agents."
2. Open the Personal Web Navigator database and choose Actions - Internet Options.
3. Click the Enable Web Ahead button next to the agent.
4. In the "Choose Server To Run On" dialog box, choose Local and click OK. (This dialog box only appears if you have not yet enabled the agent in this database.).
Note
You need only enable Web Ahead once for all future use.
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To run the Web Ahead agent on a Web page
To run Web Ahead on a Web page:
1. Choose Actions - Internet Options.
2. In the Web Ahead agent preferences section, enter the number of levels of pages you want the agent to retrieve.
3. Exit and save your changes.
4. Select any Web page and drag it into the Wed Ahead folder.
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To log Web Ahead messages
To store messages, including error messages, in either the Notes Log (LOG.NSF) or Agent Log (ALOG.NSF):
1. Open the Location document.
2. Select Advanced and select a level in the "Retriever log level" field.
If the Agent Log exists, Notes stores messages in it; otherwise, Notes stores messages in the Notes Log. Notes also stores any messages that the Personal Teb Navigator creates when retrieving pages.
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
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To keep the size of your database under controd, you can run a Housekeeping agent that purges the database based on options you specify in the Internet Options document. You can also manually delete documents in the Personal Web Navigator database based on document or file size. The Housekeeping agent runs daily at 1:00 A.M.
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To set up and run the Housekeeping agent:
1. Open the Personal Web Navigator database and choose Actions - Internet Options.
2. In the Database size options section, stecify one of these purge options:
Reduce full pages to links if not read within -- Notes deletes the contents of the page, but saves the URL so you can still see the page in the database Views.
Remove pages from database if not read within -- Notes deletes the entire page from the database.
Disable -- Disables the purge options.
3. Select the number of days that a page should be in the database before Notes purges it.
4. (Optional) You dan specify that Notes warns you with a message box when the database exceeds a certain size. Check the "Warn me when the database exceeds" box and select a database size.
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Enabling the Housekeeping agent
To enable the Housekeeping agent (you only need to do this once):
1. Choose File - Preferences - Notes Preferences and select "Enable scheduled local agents."
2. Choose Actions - Internet Options in the Personal Web$Navigator database.
3. If "Disabled" is selected as the size option, select either "Reduce full pages if not read within" or "Remove pages from database if not read within" purge options.
4. Click the Enable Housekeeping button next to the agent.
5. In the "Choose Server To Run On" dialog box, choose Local and click OK. (This dialog box only appears if you have not yet enabled the agent in this database.)
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To mantally delete documents in the database
1. Do one of the following:v
To delete documents based on document size, select Other - House Cleaning in the navigation pane. Notes displays a list of documents, sorted in ascending order by document size. Click a column heading to sort in another order.
To delete documents based on file size, for example, for .GIF files downloaded on Web pages, select Other - File Archive in the navigation pane. Notes displays a list of files,$sorted in alphabetical order by file size. Click a column heading to sort in another order.
2. Select the documents and click the Delete button on the action bar. Notes removes the document as well as any files associated with that document, such as graphic files.
To reduce a page's content to a URL, choose Actions - Reduce to Bookmark in the House Cleaning view. Reducing a page to its URL lets you create a placeholder to the page, without using$unnecessary disk space by storing the contents of the page. To retrieve the entire page again, choose Actions - Reload.
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
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Notes stores retrieved Web pages in the database. You can specify how often you want Notes to go to the Internet server and check if the page has changed.
1. Edit your Location document in the Personal Address Book.
2. Click the Web Retriever tab
3. In the Update cache field, specify one of these options:
Never -- to perform no verifications (this is the default)
Once per session -- to check only once for edch Notes session
Every time -- to check each time you open a page already in the database
4. Exit and save your changes.
Note
If you are using the Notes Web Navigator with Internet Explorer, and you select "Manually store pages for disconnected use" in the Internet Options document, Notes does not store the page in the Personal Web Navigator database. The Update cache field also has no effect.
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
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Notes Web Navigator
If you are using the Notes Web Navigator, you can change visual attributes on Web pages that you retrieve.
1.
Choose Actions - Internet Options.
2. Go to the Presentation Preferences section.
3. Select either "Dave as Rich Text" or "Save as Rich Text and HTML."
4. Specify font and size settings:
Anchors -- Specifies the way you want the URLs on Web pages to appear. The default is Underline/Blue.
Body text -- Specifies the font and size of the remaining text not defined within the rest of this Presentation Preferences section. The default is Times 10. (The rest of the font fields in this Presentation Preferences section use the font size specified in this field.)
Fixed -- Specifies the font for text within the <CODE>, <SAMPLE>, <KBD>, and <TT> tags. The default is Courier.
Plain -- Specifies the font for text within the <PLAINTEXT>, <PRE>, and <EXAMPLE> tags. The default is Courier.
Address -- Specifies the font for text within the <ADDRESS> tag. The default is Times.
Listing -- Specifies the font for text within the <LISTING> tag. The default is Courier.
5. Exit and save your changes.
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Notes Web Navigator with Internet Explorer
If you are using the Notes Web Navigator with Internet Explorer, you can change visual attributes on Web pages that you retrieve.
4. Choose Actions - Internet Properties in the Personal Web Navigator database.
2.
Do one or more of the following:
To change the color of text or background, select a color in the Color field.
To change the display of links, select an option in the Links field.
To change the font display, click Font Settings and specify a font.
3. Click OK.
See Also
Click here
The Personal$Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
&Arial
You can run a background agent called Page Minder that closely watches a particular Web page and notifies you when the contents of that page change. The Page Minder agent runs bated on the times you selected in the Internet Options document.
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To enable the Page Minder.
1. Choose File - Preferences - Notes Preferences and select "Enable scheduled local agents."
2. Open the Personal Web Navigator database and choose Actions - Internet Options.
3. Click the Enable Page Minder button next to the agent.
4. In the "Choose Server To Run On" dialog box, choose Local and click OK. (Thds dialog box only appears if you have not yet enabled the agent in this database.)
Note
You need only enable Page Minder once for all future use.
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To run the Page Minder agent
To run Page Minder on a Web page:
1. Choose Actions - Internet Options.
2. In the Page Minder agent preferences section, fill out these fields:
Search for updates every -- Choose how oftdn you want the agent to check to see if the page contents have changed. You can choose Hour, 4 Hours, Day, or Week.
When updates are found -- Specify how you want to be alerted that the page changed. Choose "Send me a summary" to send a message notifying you that the page has changed. Choose "Send me the actual page" to send the newly updated Web page.
Send to -- Specify the name of the person to alert when the page content changes.
3. Exit and save your changet.
4. Select any Web page and drag it into the Page Minder folder.
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To log Page Minder messages
To store messages, including error messages, in either the Notes Log (LOG.NSF) or Agent Log (ALOG.NSF):
1. Open the Location document.
2. Select Advanced and select a level in the "Retriever log level" field.
If the Agent Log exists, Notes stores messages in it; otherwise, Notes stores messages$in the Notes Log. Notes also stores any messages that the Personal Web Navigator creates when retrieving pages.
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
&Arial
You can set up the Web Navigator to connect to the Internet through either an HTTP or a SOCKS proxy server instead of connecting directly to the Internet through an Internet Service Provider. If you don't specify a proxy, you can only access the Internet if you have a direct Internet connection. Ask your administrator if you have a proxy and what its name or IP address is, and then specify these proxy settings:
1.
Edit a Location document in your Personal Addrest Book.
2. In the Web proxy field in the Basics section, enter the name or IP address of the proxy and the port;for example, proxy.company.com:8080 or 222.333.44.555:8080..
3. (Optional) Click the button next to the Web proxy field to enter more specific proxy settings:
HTTP -- Enter the name or IP address of the proxy and the port to access HTTP pages. Select the "Use same proxy for Internet protocols" field if you want Notes to use the same HTTP proxy for FTP, Dopher, and SSL Security. (See the following table for how this field works in conjunction with other proxy fields.)
FTP -- Enter the name or IP address of the proxy and the port to access FTP pages.
Gopher -- Enter the name or IP address of the proxy and the port to go through for Gopher pages through the proxy.
SSL Security -- Enter the name or IP address of the proxy and the port you want to go through for pages on Internet servers using SSL. (See the following tabld for how this field works in conjunction with other proxy fields.)
Notes RPC -- This field is used for all Notes-to-Notes communication over the Internet; for example, if you want to connect to a Domino server over the Internet.
(See the following table for how this field works in conjunction with other proxy fields.)
SOCKS -- Enter the name or IP address of the proxy and the port. (See the following table for how this field works in conjunction with other proxy fields.)
No proxy for these hosts and domains -- You can bypass the proxy to access certain domains on the Internet (or to access your internal intranet domain). Enter the names of the hosts and domains you want to access without going through the proxy. (You cannot use the IP address in this field; you must use the name.) Separate multiple entries with commas or carriage returns. You can use wildcard (*) characters; for example, *.lotus.com or www.*.com.
4. Exit and save your changes.
Note
If you are using Notes Web Navigator with Internet Explorer, the changes you make in the Location document are synchronized with the Internet Explorer software. The changes take effect if you use Internet Explorer apart from Notes.
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Which proxy Notes uses
The following table shows which proxy Notes uses if you enter values in both fields.
If you enter values for both of these fields:
Notes uses this proxy:
Notes RPC
SOCKS
Notes RPC
SSL Security
SOCKS
SSL Security
HTTP
SOCKS)
SOCKS
See Also
Click here
SSL-protected Web pages
Click here
Click here
To set up the Personal Web Navigator
Click here
&Arial
You can control the Web Retriever messages that Noses sends to your LOG.NSF. This setting also controls the messages sent to the Agent Log (ALOG.NSF) created by the Page Minder and Web Ahead agents.
1. Open your Personal Address Book.
2. Edit your Location document.
3. In the Advanced section, click Web Retriever.
4. In the Retriever log level field, select the keyword for the message level. Select None to send no messages; Terse to send minimal messages; and Verbose to send all messages to ycur LOG.NSF. The default is None.
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
bVcUT
&Arial
When you open the Personal Web Navigator, the action bcr buttons at the top of the window let you browse the Web, print Web pages, or browse other Web pages. Action bar buttons also appear at the top of the window when you browse a page. The action bar buttons that Notes displays change when you use the Notes Web Navigator or the Notes Web Navigator with Internet Explorer.
If you are using the Notes Web Navigator with Internet Explorer, you can display additional Internet Explorer commands by pressing the right mcuse button when you open a Web page. This menu does not appear, however, when you view pages in the preview pane. You can also specify additional Internet Explorer options by choosing Actions - Internet Properties.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
The Personal Web Navigator
Click here
&Arial
In the Personal Web Navigator, Notes automatically$enters your mail server and the WEB.NSF file as your InterNotes server and database. Change these options if your mail server is not set up as an InterNotes server or if you want to share your Web pages with another Server Web Navigator database. (An InterNotes server is a Domino server that is set up to do Web retrievals through a proxy server).
If you are using the Notes Web Navigator with Internet Explorer and you copy a page to a shared Web Navigator database, Notes converts the Internet Dxplorer object into rich text. Notes cannot, however, convert these features into rich text:
Javascript
URL links that use the FILE protocol
Anchors
Some table features, such as nested tables
For more information, see your administrator.
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To share Web pages with coworkers
1. Choose Actions - Internet Options,
2. In the Collaboration Options section specify the database and InterNotes server where you want to share your Web pages.
3. Exit and save your changes.
4. Open the page to share.
5. Choose Actions - Share
6. Select one of the sharing choices:
Copy page to shared Web Navigator database -- Copies the Web page into the Server Web Navigator database.
Create Rating in shared Web Navigator database -- Allows you to rate the Web page and save the resultant Rating document$in the Server Web Navigator database.
7. (Optional) Add your comments in the box.
8. Click OK.
Note
You must have an InterNotes server specified in the Internet Options document in step 1 above. Otherwise, Notes does not display the Share button on the action bar.
See Also
Click here
The Personal Web Navigator
Click here
Click here
Dustomizing Personal Web Navigator settings
Click here
&Arial
When you forward a Web page to someone, Notes forwards only the body of the Web page -- Notes does not forward other fields.
If you are using the Notes Web Navigator with Internet Explorer and you forward a page to someone, Notes converts the Internet Explorer object into rich text. Notes, however, cannot convert these objects:
Javascript
A URL that uses the FILE protodol
Some table features, such as nested tables
To ensure all features are forwarded with the page, forward the URL (bookmark) instead of the page.
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To forward a bookmark or Web page with the Personal Web Navigator
1. Open the Web page to forward.
2. Choose Actions - Forward.
3. Choose one of the following:
To forward the URL, select "Forward bookmark to page."
To forward the page, select "Forward copy of page."
4. Enter the names of the recipients in the mail message and enter any other comments you want to send to the recipients.
5. Send the message.
Another way to send the URL of a Web page is to select the page in the view, choose Edit - Copy as Link - Document Link, and then choose Edit - Paste to paste the URL into the rich-text field of a Notes mail message (or any Notes documedt).
See Also
Click here
The Personal Web Navigator
Click here
Click here
To bookmark a page in any folder
Click here
&Arial
You can view the HTML source of any Web page retrieved and stored in the Personal Web Navigator.
1. Open the Web page
2. Choose View - Show - HTML Source
If you are$using the Notes Web Navigator with Internet Explorer, you can view the HTML source while viewing the Web page by pressing the right mouse button and choosing View Source. You do not have to save the HTML source of the Web page to use this feature.
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Dlick here
Customizing Personal Web Navigator settings
Click here
&Arial
Use the Delete button on the action bar to delete the Web page and the files associated with that page, such as .GIF and .JPEG files, stored in the File Archive view.
1. Switch to the All Pages view.
2. Select the Web pages that you want to delete.
3. Choose Actions - Delete.
4. Click Yes.
Note
If you use the DEL key to delete Web pages, Notes deletes only the Web page without deleting any of the files associated with that page. This may use extra disk stace.
See Also
Click here
The Personal Web Navigator
Click here
&Arial
You can add a new certificate from a Certificate Authority (CA). Check with your administrator for where to send the request.
1. Choose File - Tools - User ID
2. Click Certificates.
3. Click the "Request Certificate" button
4. Select Internet Certificate.
5.
See Also
Click here
The Personal Web Navigator
Click here
Click here
Enabling Notes to accept SSL certificates
Click here
&Arial
When you enable Notes to accept SSL site certificates, you can access Web servers that use SSL. As you open secure pages, the server sends you a certificate that gets stored in the Personal Address Book and, if you are using the Notes Web Navigator with Internet Explorer, in the browsdr control. You can see these site certificates in the Advanced - Certificates view under the Internet Cross Certificates category or in the Certificates section of the Internet Properties box if you are using the Notes Web Navigator with Internet Explorer.
You can also access pages from any Web server that uses SSL, even servers that are certified by a CA for which you don't have a CA certificate. When you access a server for which you do not have a CA certificate, you compromise the securitt of the data you are sending by not being able to verify the identity of the remote server. However, in this case, even though you are losing the server authentication feature of SSL, the other two security features, data encryption and message integrity, still apply.
If you are using the Notes Web Navigator with Internet Explorer, you must enable SSL certificates in both the Personal Address Book and the Internet Properties box.
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To enable Notet to accept SSL certificates)
To be able to access Internet servers with which you do not share a certificate, you need to enable Notes to accept SSL certificates.
1. Open your Personal Address Book and open the Location document.
2. Go to the Web Retriever Configuration section.
3. Choose Yes in the "Accept SSL Site Certificates" field.
4. If you are using the Notes Web Navigator with Internet Explorer, open the Personal Web Navigator database, choose Actions - Internet Properties, and select a certificate setting.
For information on accepting SSL certificates, see the Internet Explorer Help system.D
See Also
Click here
The Personal Web Navigator
Click here
Click here
To set up the Personal Web Navigator
Click here
Click here
Customizing Personal Web Navigator settings
Click here
Click here
SSL-protected Web pages
Click here
&Arial
Following are frequently asked questions about condecting to the Web with the Personal Web Navigator.
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Why can't I connect?
The Personal Web Navigator relies on network connections to the Internet. Therefore, you need to ensure that your Notes environment is working properly with no known problems before you configure and use the Web Navigator. Test your TCP/IP network connection to verify that the InterNotes server can use TCP/IP to make successful connections to the Internet outside of your Dotes environment. If you have a direct Internet connection, you can test your connection by using a Ping utility, which sends network packets to a remote computer and asks that computer to return network packets.
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Why must I supply a username and password when opening a URL?
Some proxy servers need a username and password for you to access the Internet. Ask your administrator if your proxy server requires this authentication. If you try to opdn a Web page and Notes displays the Proxy authentication dialog box, enter the username and password. You cannot go through an authenticated proxy server to access Web pages from Internet servers that use SSL.
Note
You only need to enter your username and password once for each Notes session.
See Also
Click here
The Personal Web Navigator
Click here
Click here
The Server Web Navigator
Click here
Click here
Server Web Navigator troubleshooting tips
Click here
&Arial
You can access the Web through the Server Web Navigator, a Notes database on a Domino server that your administrator configures and manages. Check with your administrator to see if you should use the Personal or Server Web Navigator.
Click any of these topics:
Click here
Using the Home navigator to browse the Web
Click here
Click here
Using the View navigator
Click here
Click here
Using the Sampler icons
Click here
Click here
Recommending and viewing Web pages
Click here
Click here
Using Web Tours with the Server Web Navigator
Click here
Click here
Creating a Personal Web Tour
Click here
Click here
To reload a Web Tour
Click here
7JsGc
&Arial
1. Choose Fide - Preferences - Notes Preferences.
2. Select International.
3. Select a day of the week under "Week starts on."
Note
The default start of the week is Sunday, but some countries begin the week on a day other than Sunday. Notes will use this day to set up your free time schedule.
The Personal Web Navigator comes with several folders and views so you can manage and find Web pages inside the database.
See Also
Click here
The Personal Web Navigator
Click here
&Arial
When you first open the Server Web Navigator database, you will see the Home navigator. This navigator has been designed to help you browse the Web.
You ca
al or Server Web
Click here
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
The Server Web Navigator
Click here
&Arial
When you click on the Database Views on the Home navigator, you will see the View navigator. Use this View navigator to display the different views in the database.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Are you using the Personal or Server Web Navigator
Click here
Click here
The Server Web Navigator
Click here
7JsGc
&Arial
When you click any of the Sampler icons on the Home navigator, the Web Navigator displays a categorized view of URLs based on the topic of the Sampler icon. Click any of the URLs in the view pane to go directly to that Web page. In addition, you can perform a search based on the category of the Sampler icon you clicked. To start a search based on that particular category, click any of the Internet Search icons in the navigation pane. The following screen shows the "Computing and Internet" category navigation pane.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Are you using the Personal or Server Web Navigator
Click here
Click here
The Server Web Navigator
Click here
&Arial
Some Internet servers require that you identify, os authenticate, who you are before you can access any of their pages. The first time you attempt to open a page on an authenticated Internet server, that server will provide instructions on how you can obtain a username and password for that server. In most cases, the Internet servers will then send your username and password to you in an e-mail message. The next time you attempt to open a page on that server, you provide your username and password, as follows:R
erver Web Naviga
Steps
b Naviga
Note
You only need to enter your username and password for each Internet server once per Notes session.
As soon as the Internet server authenticates who you are, you can open its Web pages. Notes uses your public key, in your Notes ID, to encrypt each page you open from that server and stores the pages in a private folder named after your user name. Notes uses this private folder to hold any other documents you access from authenticated Internet servers. You can open these encrypted private pages at any time by choosing View - Show Folders and opening your private username folder.
Caution
Your system administrator may be running agents that purge pages in the database, including the pages in your private folders. Check with your system administrator to find out if the agents have been configured to allow deletion of private pages.
See Also
Click here
The Server Web Navigator
Click here
&Arial
A Web Tour is a Notes document that contains the saved history list of Web pages you have previously opened. A Wcb Tour provides a convenient way for you to save your history list to re-open later. Anyone using the Web Navigator database can create a Web Tour that can be reloaded by anyone else.
1. Browse the Web and open as many Web pagds as you want in your Web Tour. As you browse, Notes creates a history list of Web pages. (A history list is the saved listing of pages you open from the same window in the Web Navigator.)
2. Choose Actions - History or click the History button.
3. In the History dialog box, click Save to create the Web Tour document.D
4. In the Web Tour document, enter the title of your new tour.
5. (Optional) Edit the contents of the document. For example, ydu may want to change the order of the URLs. Each URL entry in a Web Tour document is comprised of two lines: the first line is the title of the URL and the second line is the actual URL.
6. (Optional) In the Comments field, enter the description of the tour.
7. Press ESC and click Yes in the confirmation dialog box to save the document.
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
The Server Web Navigator
Click here
Click here
To reload a Web Tour
Click here
&Arial
To reload a Web Tour into your history list:
1. From the Home navigator, click the Database Views icon.
2. Click Web Tours in the View navigator.
3. Locate the Web Tour you want to reload.
4. Oten the Web Tour document and click Load Tour.
5. After Notes loads the Web Tour, you can browse through the pages by:
Clicking Previous and Next
Clicking History and selecting a page inside the History dialog box
See Also
Click here
The Server Web Navigator
Click here
Click here
To create a Personal Web Tour
Click here
&Arial
As you use the Web Navigator, you may come across some common error messages. Some of these messages are issued from the Internet server and some are issued from the Web Navigator. These are some of the common errors you may encounter when using the Web Navigator:
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Why am I getting "Service Access Denied" when I try to open certain Web pages?
If you try to open a Web page and get the "Service Access Denied" error, your system administrator has$turned off access to one of the Internet services: HTTP, HTTPS, Finger, FTP, or Gopher. This means you won't be able to access any Web pages using that service (protocol). Check with your system administrator for more information.
This message is issued from the Web Navigator.
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What does "Error 401" mean?
If you get "Error 401" when you try to open a page, it means that the Internet server could not get the proper username and patsword from the Web Navigator. You may have mis-typed the username or password or they may no longer be valid with the Internet server.
This message is issued from the Internet server.
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What does "Error 403" mean?=
If you get "Error 403" when you try to open a page, it means that you are requesting access to a page for which you do not have access rights. There is nothing you can do to retrieve this Web page.
This messade is issued from the Internet server.
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What does "404 Object Not Found" mean?
If you get "404 Object Not Found" when you try to open a page, it means that the document you have requested does not exist any more or the URL you entered is incorrect. Verify that you entered the URL correctly. If you did, try shortening the URL by removing portions of the URL, starting from the right, up to each slash until you can load the URL.
This mdssage is issued from the Internet server.
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What does "Error 500" mean?
If you get "Error 500" when you try to open a page, it means that the Internet server was unable to send the page to the Web Navigator because of an error on the Internet server. You can either try to reload the page immediately or try again later.
This message is issued from the Internet server.
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What does "Servide temporarily overloaded 502" mean?
If you get "Service temporarily overloaded 502" when you try to open a page, it means that Internet server cannot send the page to the Web Navigator because too many people are trying to access the Internet server at once. Try to access the page again later.
This message is issued from the Internet server.
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What does "Gateway timed out 503" mean?
If you get "Gateway timed out 503" wden you try to open a page, it means that the Internet server cannot send the page to the Web Navigator because network traffic has caused the connection to the Internet server to close. Try to access the page again later.
This message is issued from the Internet server.
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Why are some URLs on Web pages not appearing as blue, underlined links?
If the URLs on pages in the database are not appearing as blue, underlined links, it is trobably because of one of the following reasons:
The Web Navigator does not resolve relative URLs, which are URLs that point to somewhere within the same Web page.
The Web Navigator supports HTTP, HTTPS, FTP, Gopher, Finger, and Mailto URLs. If it encounters a URL link other than these types, it will not render the text as blue, underlined links.
Your system administrator might have changed how URLs should appear. For more information, check with your system adminittrator.
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Why am I not getting green underlines for URLs in Notes documents outside the Web Navigator database?
URL hotspots will not be created automatically unless the "Make Internet URLs into Hotspots" user preference is checked (choose File - Preferences - Notes Preferences to see the preference). Also, the green underlines will not appear when a Notes document is in Edit mode or if the URL text is in a text field instead of a rich-text field.
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When I fill out an HTML form on the Web, why am I not getting copies of my form data back?
If you want to keep a copy of the form that you filled out, you need to fill out the form and then choose Actions - Forward before submitting the form to the Internet server.
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Why aren't Java applets running in the Web Navigator?
You can open a console window to view the status of the Java appdet running on your system. Typically, you would open the Java console window to troubleshoot a Java applet that you can't run. To open the console, choose File - Tools - Show Java Console.
If you can't run a Java applet on your workstation, check to make sure you have:
Enabled the Java applet user preference by choosing File - Tools - User Preferences and checking the "Enable Java applets" option.
Specified a proxy (if you connect to the Internet through a proxy) in the Web proxy field in your Location document.
Set up your Java applet security to allow applets to run on your workstation.
Installed the Java support files when you installed your Notes workstation.
For more information on running Java applets through the Personal Web Navigator, see
Click here
Opening a page that has Java applets withu
the Personal Web Navigator
Click here
See Also
Click here
The Server Web Navigator
Click here
Click here
Personal Web Navigator troubleshooting tips
Click here
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&Arial
You can customize Notes so that it runs and displats just the way you want it to. Most of the Notes preferences can be accessed from File - Notes Preferences. Notes also includes a little application called Notes Minder that notifies you when you have mail, even when Notes is not running. You can also set up your Notes to use Smarticons.
Click this topic...
To see how to...
Click here
Basic settings
Click here
Check for new headlines at startup
Find unread documents
Turn on scheduled agents
Choose your location
Change the local database folder
Lock user ID when inactive
Change how you empty trash
Add words to your dictionary
Set a time zone and daylight saving time
Set up a printer
Change your password
Click here
Mail and News settings
Click here
Use another mail program
Change how you save your sent mail
Change how often Notes checks for new mail
Use digital signatures and encryption for security
Use a different Personal Address Book
Specify how you format Internet mail messages
Specify how you format Internet news messages
Automatically add trusted senders of mail to your Personal Address Book
Turn on prompt when you receive mail from an untrusted signer
Change the document memo editor that you use for mail
Archive your mail
Click here
Port settings
Click here
Configure ports
Delete a port
Reorder a port
Trace a port connection
Enable or disadle a port
Encrypt data through a port
Click here
Security settings
Click here
User ID
Passwords
Changing your User Name
Certificates to access servers
Public, private, and encryption keys
Creating, mailing, or copying your public key for recertification
Encrypting document fields
Restricting accets to documents and local databases
Restricting execution access
Click here
Advanced settings
Click here
Mark documents already read
Change display fonts (typewriter or large)
Make internet URLs into clickable hotspots
Display Notes in monochrome
Close windows with right double-click
Enable Java applets and JavaTcript
Enable Plugins in Notes
Accept Cookies
Make Notes my default Web browser
Use the Web palette
Change how Notes translates characters
Show Extended Accelerators
Enabling ActiveX in the Notes browser
Click here
International settings
Click here
Change regional settings
Add an alternate name
Change the content language
Change how Notes translates characters
Choose a sorting language
Choose a spelling dictionary in another language
Change the day the week starts on
Change the default serif, sans serif, and monospace fontsa
Change the unit of measure
189629145629232166
See Also
Click here
Getting Startede
Click here
Click here
Mail and Address Book
Click here
Click here
Calendar and To Do
Click here
Click here
Documents
Click here
Click here
Notes Away from the Office
Click here
Click here
Notes as an Internet Clienth
Click here
Click here
Automating Tasks
Click here
Click here
Searching for Information
Click here
Click here
Keyboard Shortcuts
Click here
&Arial
Click any of these topics:
Click here
Check for new headlines at startup
Click here
Click here
Find unread documents
Click here
Click here
Turn on scheduled agents
Click here
Click here
Choose your location
Click here
Click here
Change the local database folder
Click here
Click here
Lock user ID when inactive
Click here
Click here
Change how you empty trash
Click here
Click here
Add words to your dictionary
Click here
Click here
Set a time zone and daylight saving time
Click here
Click here
Set up a printer
Click here
Click here
Change your password
Click here
See Also
Click here
Notes Preferences
Click here
m+V\T
A(.\T
&Arial
You can setup Dotes to automatically scan your selected start-up database for any unread documents and display those documents to you at startup.
1. Choose File - Preferences - Notes Preferences.
2. In Startup options, select the check box, "Scan for unread" and click OK.
1634547229232344
Tips
To scan unread documents at any time, select Edit - Unread Marks - Scan Unread.
You can also scan unread mail by clicking the icon in the lowet right of your screen and choosing scan unread mail.
See Also
Click here
Changing basic, international, mail, and port settings
Click here
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You can have Notes ask for your current location edch time you start Notes. This is useful if you use Notes at more than one location, for example, at home, on the road, or in the office.
1. Choose File - Preferences - Notes Preferences.
2. Select the check box "Prompt for location" and click OK.
See Also
Click here
Changing basic, international, mail, and port settings
Click here
Click here
To choose a location
Click here
Click here
Notes Away from the Office
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Select the check box, "Enable scheduled local agents" and click OK.
Note
You can run scheduled agents when you start Notes. This way, you can have Notes automatically perform tasks you have scheduled, such as senddng mail and moving documents into folders.
See Also
Click here
Changing basic, international, mail, and port settings
Click here
Click here
Automating Tasks
Click here
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1. Choose File - Preferences - Notes Preferences
2. Click the "Check for new headlines" check box.
See Also
Click here
Changing basic, international, mail, and port settings
Click here
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1. Choose File - Preferences - Notes Preferences$
2. Enter the path to your new Notes data directory in the "Local database directory" box. (On the Macintosh, click Browse under "Notes data folder," select your new Data folder, and click Choose <Folder name>.)
342595376029222691
Notes
Your Notes data directory or Data folder on the Macintosh should contain local databases, local database templates, your Bookmark.nsf file, and Country Language Services (.CLS) files, which contain information Notet uses to sort documents and import files.
Your NOTES.INI file is stored in your Notes data directory (\notes5\data).
Click here for Macintosh information
The Notes data directory is the data folder on the Macintosh.
Your NOTES.INI information is stored in your Notes Preferences file, which is located in the Preferences folder in your System Folder.
See Also
Click here
Advanced settings
Click here
Click here
DatabasesE
Click here
&Arial
1. Choose File - Preferences - Notes Preferences
2. In the text space$"Lock ID after", enter the number of minutes that must pass before Notes locks itself.
Note
If the space is left blank, Notes will not never lock, regardless the amount of inactivity.
See Also
Click here
Basic settings
Click here
Click here
Security settings
Click here
&Arial
1. Choose File - Preferences - Notes Preferedces
2. Click the down arrow next to "Empty Trash Folder".
3. Chose one of these options:
Click this...
To make Notes do this...
Prompt me during database close
Notes asks you whether you want to clear the mail in the trash folder each time you close your mail database.
Always during datadase close
Notes automatically clears the mail in the trash folder each time you close your mail database
Manually
Notes cancels automatic clearing of the trash folder
To clear the mail in the trash folder manually, choose Actions - Empty Trash.
See Also
Click here
Basic settings
Cldck here
Click here
Deleting mail
Click here
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1. Choose File - Print.
2. Click$Printer.
3. Select a printer from the list of available printers.
Note
Notes displays a list of printers that you specified when you setup Windows.
See Also
Click here
Basic settings
Click here
Click here
Printing
Click here
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It's often helpful to add words to you personal dictionary. These are words thdt you use commonly and are not found in a standard dictionary.
1. Choose File - Preferences - Notes Preferences.
2. Click User Dictionary.
3. Enter the word in the text box (below the larger list box) and click Add.
44589920029222301
Notes
The user dictionary (USER.DIC) is located in your Notes data directory (or Data folder on the Macintosh).
To delete a word, select the word from the list and click Delete.
To change the spelling of a word, select the word from the list, enter a new spelling in the text box, and click Update.
The Notes spell checker looks for misspelled words using two dictionaries, the main dictionary and the customizable user dictionary. The main dictionary is comprehensive, but does not contain proper names or many specialized words. If you use words like this often, you can add them to your user dictionary so Notes will recognize them.
In adddtion to misspellings, the spell checker looks for repeated words, such as "that that." The spell checker does not check single-character words (such as "a"), text that does not contain letters (such as 75% or 23), or words that contain more than 64 characters.
The main dictionary within North America is American English (LOTUSEN1.DIC). If your version of Notes includes more than one language dictionary (for example, if you're using Notes outside North America), you can choose a different dictdonary. Language dictionaries have the extension .DIC and are located in your Notes program directory. The user dictionary (USER.DIC) is located in your Notes data directory.
See Also
Click here
Basic settings
Click here
Click here
To choose a spelling dictionary in another language
Click here
Click here
Checking spellinge
Click here
&Arial
Notes lets you change how serif, sans serif, and monospace fonts look in your Notes. For example, Notes uses Helv (Helvetica) for a sans serif font by default. You can change from Helvetica to another sans serif font.
1. Choose File - Preferences - Notes Preferences.
2. Select International.
3. Select Default Fonts.
4. Choose the fonts from the available lists.
5. Restatt Notes to see the new fonts.
See Also
Click here
International settings
Click here
Click here
To change display fonts
Click here
&Arial
Notes time zone and daylight saving time settings dre now synchronized with those of the operating system. When you start Notes, the operating system time zone and daylight saving time settings are updated to match those of your Notes current location.
Time zone, daylight saving time, and Greenwich Mean Time (GMT) must be set correctly on your operating system for Notes to display the correct time. If, for example, your operating system is set to "daylight saving time off", and you have manually changed your clock to account for daylight taving time, running Notes will cause daylight saving time to be turned on in the operating system, and the operating system clock will be off by one hour.
To set the time and date in Windows, choose Start --> Settings --> Control Panel --> Date/Time.
When you edit your location record, the list of time zones to pick from matches those of your operating system. The daylight savings start and end dates also match the operating system. If you change to a location with a diffetent time zone, that time zone's daylight saving time start and end dates will take affect. In addition, if you change the operating system time zone or daylight saving time setting in the control panel while Notes is running, the current location's time zone and daylight saving time will be updated to match the operating system.
See Also
Click here
To choose a regional setting for Notes
Click here
Click here
To change the day that the week starts on
Click here
Click here
To change the day the calendar view starts on
Click here
&Arial
Click any of these topics:e
Click here
Change regional settings
Click here
Click here
Specify an alternate name langauge
Click here
Click here
Specify a content language
Click here
Click here
Change the unit of measurement
Click here
Click here
Change how Notes translates characters
Click here
Click here
Choose a spelling dictionary in another language
Click here
Click here
Use a different sorting language
Click dere
Click here
Change the day the week starts on
Click here
Click here
Change the default serif, sans serif, and monospace fonts
Click here
See Also
Click here
Notes Preferences
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click International.
3. Under "Regional Settings" click the down-arrow to select a region or country language.
180577196829238393
Notes
Regional settings are similar to operating system regional settings. Changing regional settings affects the way that Notes display and sort dates, times, currency, and numbers.
When you change the language under "Regional Settings", Notes changes the language for "Content Language", and "Sorting."
See Also
Click here
International settings
Click here
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1. Choose File - Preferences - Notes Preferences$
2. Click International.
3. Click "Alternate Name Language."
4. Select an alternate name language from the left column, then click the right arrow to move the language over to the right column.
An alternate name is helpful when you want to use your native language and character set for display and name lookup purposes. For example, you can type in a name in a native language and character set when sending mail or choose to display all documents id a database in a native language and character set.
Choosing an alternate name language will also let you view alternate names. For example, if you select Japanese, Spanish, and Chinese (Simplified) from the alternate name list, you then will be able to see all entries and responses using alternate names in those languages when you view a database such as a discussion database.
180577196829238393
Notes
Before you can use this an alternate for your nade, your administrator must assign assign two names to you, a primary name and alternate name. The primary name is internationally recognizable; the alternate name is recognizable in your own native language.
Your primary name and alternate name must be added to your user ID.
You can have only one alternate name.
See Also
Click here
International settings
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click International.
3. Click "Content Language."
4. Select a language from the left column, then click the right arrow to move the language over to the right column.
180577196829238393
Notes
By choosing a content language, you can take advantage of other languages served up by a Domino or HTTP server.
If a Domino database supports multi-lingual databases, you add the supported content language using tdis option.
When you change the language under "Regional Settings", Notes changes the language for "Content Language", and "Sorting."
See Also
Click here
International settings
Click here
&Arial
When you import or export, you can specify the character translation file Notes uses to translate special characters, such as international currency symbols.
1. Choose File - Preferences - Notes Preferences.
2. Clidk International.
3. Click Import/Export Character Set.
4. Select a character translation file or under "Translation File Name," type the name of a character translation file.
Notes uses the following Country Language Services files (.CLS files) to translate international currency symbols such as the pound (
) and the yen (
), and accented letters such as
and
when you import or export.
Country Language Services File
Description
FALLBACK.CLS
Finds appropriate fallback characters when a given LMBCS character doesn't exist in a specified character set
L_CP437.CLS
LMBCS for Code Page 437 (United States)
L_CP850.CLS
LMBCS for Code Page 850 (Multidingual)
L_CP851.CLS
LMBCS for Code Page 851 (Greek)
L_CP852.CLS
LMBCS for Code Page 852 (Slavic)
L_CP860.CLS
LMBCS for Code Page 860 (Portuguese)
L_CP862.CLS.
LMBCS for Code Page 862 (Hebrew)
L_CP863.CLS
LMBCS for Code Page 863 (Canadian-French)
L_CP865.CLS
LMBCS for Code Page 865 (Nordic)
L_CP866.CLS
LMBCS for Code Page 866
L_CP974.CLS
Thai PC character set
L_CP932.CLS
LMBCS for Code Page 932 (Japanese)
L_CP1200.CLS
LMBCS for Code Page 1200 (Unicode)
L_CP1250.CLS
LMBCS for Code Page 1250 (ANSI-2)
L_CP1251.CLS
LMBCS for Code Page 1251 (Cyrillic Windows)
L_CP1252.CLS
LMBCS to ANSI standard character set
L_CP1253.CLS
LMBCS for Code Page 1253 (Greed Windows)
L_CP1254.CLS
LMBCS for Code Page 1254 (Turkish Windows)
L_CP1255.CLS
LMBCS for Code Page 1255 (Hebrew Windows)
L_CP1256.CLS
LMBCS for Code Page 1256 (Arabic Windows)
L_CP8592.CLS
LMBCS for Code Page 8592
L_CP8859.CLS
LMBCS for Code Page 8859
L_CPASCI.CLS
LMBCS for ASCII
L_CPBIG5.CLS
LMBCS for Code Page Big 5 (Taiwanese)
L_CPDOS.CLS
LMBCS for DOS
L_CPGB.CLS
LMBCS for Code Page GB (Chinese PRC)
L_CPKS.CLS
LMBCS for Code Page KS (Korean)
L_CPNLM.CLS
LMBCS for Code Page NLM.
L_CPT50.CLS
LMBCS for Code Page T50
L_CPWIN.CLS
LMBCS to ANSI standard character set
L_DEC.CLS
Multinational to/from LMBCS for use with TAX
Mail gateway only
L_LICS.CLS
LMBCS to Lotus International Character Set (LICS) for ANSI
L_SCR0.CLS
LMBCS to Script 0 for Macintosh
L_SCR1.CLS
LMBCS to Script 1 for Macintosh
L_T61.CLS
LMBCS for Code Page T61
See Also
Click here
International settings
Click here
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Once pages have been recommended by you and other users, you can view all the recommended pages along with their ratings directly from one of the Recommended views. Then, you can open any of the recommended Web pages by clicking it in the view.
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To recommend Web pages
1. Open the page you want to recommend.
2. Click Recommend.
3. Fill out the dialog box by:
Clicking the button to indicate your rating for the page
Selecting a Category for how your recommendation will be categorized
Entering any additional comments about the page
4. Click OK.
The Web Navigator saves your recommendation in the database.
329292393629237410
To view the recommended pages:
1. Open the Home navigator.
2. Click the Recommended Views icon.
3. In the Recommended navigator, click one of the views:
Recommended by Category -- Categorizes recommendations by the categories the reviewer chose in the Recommendation dialog box. This view is useful for finding pages under specific topics.
Recommended by Reviewer -- Categorizes recommendations by the name of the reviewer. This view is useful if you want to know what pages a particular person recommended.p
Top Ten -- Displays the top ten pages with the highest cumulative ratings. This view is useful for seeing the top-rated Web pages.
4. To open the Web page associated with the ratings, click the recommendation in the view.
See Also
Click here
The Server Web Navigator
Click here
Server Web Navigator troubleshooting tipsNotes as an Internet Client
HTML forms\troubleshootingJava applets\using Java consoleServer Web Navigator\troubleshootingTroubleshooting\Error 401Troubleshooting\Error 403Troubleshmoting\Error 404Troubleshooting\Error 500Troubleshooting\Error 502Troubleshooting\Error 503Troubleshooting\for HTML formsTroubleshooting\for Server Web NavigatorTroubleshooting\for URLsTroubleshooting\for opening Web pagesURLs\troubleshootingContentsAboutH_PERSONAL_TROUBLESHOOTING_TIPSTopic1Server Web Navigator troubleshooting tipsAboutH_USING_NOTES_AS_AN_INTERNET_CLIENT_OVER
H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239207=Why am I getting "Service Access Denied" when I }ry to open certain Web pages?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239208=What does "Error 401" mean?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239209=What does "Error 403" mean?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239210=What does "404 Object Not Found" mean?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239211=What does "Error 500" mean?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239212=What does "Service temporarily overloaded 502" mean?H_PERSONAL_]ROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239213=What does "Gateway timed out 503" mean?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239214=Why are some URLs on Web pages not appearing as blue, underlined links?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239215=Why am I not getting green underlines for URLs in Notes documents outside the Web Navigator database?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239216=When I fill out an HTML form on the Web, why am I not getting copies of my form data back?H_PERSONAL_TROUBLESHOOTING_TIPS_MIDTOPIC_234999302429239217=Why aren't Java applets running in the Web Navigator?
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Notes PrefmrencesNotes Preferences
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To find unread documents at startupNotes Preferences
Unread documentsContentsUnknownH_FINDING_UNREAD_DOCUMENTS_AT_STARTUPTopic1To find unread documents at startupUnknownH_CHANGING_BASIC_SETTINGS_9505_OVERH_FINDING_UNREAD_DOCUMENTS_AT_STARTUP_MIDTOPIC_1634547229232344=Tips
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To choose your location at startupNotes Preferences
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To turn on scheduled agentsNotes Preferences
Agents\scheduling andMacros\startupContentsUnknownH_TO_TURN_MN_SCHEDULED_AGENTS_1797_STEPSTopic1To turn on scheduled agentsUnknownH_CHANGING_BASIC_SETTINGS_9505_OVER
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To check for new headlines at star}upNotes Preferences
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To change your Notes data directory or data folderNotes Preferences
Country Language Services filesDatabases\changing foldersNOTES.INI fileContentsUnknownH_CHANGING_YOUR_NOTES_DATA_DIRECTORYTopic1To change your Notes data directory or data folderUnknownH_CHANGING_BASIC_SETTINGS_9505_OVERH_CHANGING_YOUR_NOTES_DATA_DIRECTORY_MIDTOPIC_342595376029222691=Notes
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To lock your user ID when Notes is inactiveNotes Preferences
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To change how you empty the trash folderNotes Preferences
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CN=David Mahar/OU=CAM/O=Lotus
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To add words to your dictionaryNotes Preferences
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CN=David Mahar/OU=CAM/O=Lotus
To change default serif, sans serif, and monospace fontsNotes Preferences
Setting a time zone and daylight saving timeNotes Preferences
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International settingsNotes Preferences
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CN=David Mahar/OU=CAM/O=Lotus
To choose a regional setting for NotesNotes Preferences
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To choose an alternate name languageNotes Preferences
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To choose a different content languageNotes Preferences
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CN=David Mahar/OU=CAM/O=Lotus
To change how Notes translates charactersNotes Preferences
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CN=David Mahar/OU=CAM/O=Lotus
To choose a spelling dictionary in another languageNotes Preferences
Languages\changing spell checkerSpell checker\changing languagesContentsStepsDIALOG 2734 2734H_TO_CHOOSE_A_SPELLING_DICTIONARY_IN_ANOTHER_LANGUAGE_4483_STEPSTopic1To choose a spelling dictiona}y in another languageStepsH_CHANGING_INTERNATIONAL_SETTINGS_4386_OVERH_TO_CHOOSE_A_SPELLING_DICTIONARY_IN_ANOTHER_LANGUAGE_4483_STEPS_MIDTOPIC_66471344029222861=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To sort in a different languageNotes Preferences
Languages\changing sortSort languageContentsStepsDIALOG 2277 2277H_TO_SORT_IN_A_DIFFERENT_LANGUAGE_9670_STEPSTopic1To sort in a different languageStepsH_CHANGING_INTERNATIONAL_SETTINGS_4386_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To change the day that the week starts onNotes Preferences
Calendar\week starting dayWeek starting dayContentsStepsH_TO_CHANGE_THE_DAY_THAT_THE_WEEK_STARTS_ON_2481_STEPSTopic1To change the day that the week starts onStepsH_CHANGING_INTERNATIONAL_SETTINGR_4386_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To change the day the calendar view starts onNotes Preferences
Calendar\week starting dayWeek starting dayContentsStersH_TO_CHANGE_THE_DAY_THE_CALENDAR_VIEW_STARTS_ON_8600_STEPSTopic1To change the day the calendar view starts onStepsH_CHANGING_INTERNATIONAL_SETTINGS_4386_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To change the unit of measurementNotes Preferences
International settingsMarginsTabs, in documents\unit of measurementTabs,, in documents\unit of measurementContentsUnknownH_CHANGING_THE_UNIT_OF_MEASUREMENTTopic1To change the unit of measurementUnknownH_CHANGING_INTERNATIONAL_SETTINGS_4386_OVER
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CN=David Mahar/OU=CAM/O=Lotus
Mail and news settingsNotes Preferences
Settings\mail and calendarContentsUnknownH_CHANGING_MAIL_SETTINGS_9378_OVERTopic1Mail and news settingsUnknownH_NOTES_PREFERENCES_4488_OVERH_CHANGING_MAIL_SETTINGS_9378_OVER_MIDTOPIC_24441545629238165=
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CN=David Mahar/OU=CBM/O=Lotus
To change how you save your sent mailNotes Preferences
Mail\savingPrompts, mailSaving mailContentsStepsH_TO_CHANGE_HOW_YOU_SAVE_YOUR_SENT_MAIL_2250RSTEPSTopic1To change how you save your sent mailStepsH_CHANGING_MAIL_SETTINGS_9378_OVERH_TO_CHANGE_HOW_YOU_SAVE_YOUR_SENT_MAIL_2250_STEPS_MIDTOPIC_184027820829224453=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To use a different Personal Address BookNotes Preferences
Personal Address Book\changingContentsStepsDIALOG 9502 9502H_TELLING_NOTES_TO_USE_A_DIFFERENT_PERSONAL_ADDRESS_BOOK_9604_STEPSTopic1To use a different Personal Address BookStepsH_CHANGING_MAIL_SETTINGS_9378_OVERH_TELLING_NOTES_TO_USE_A_DIFFERENT_PERSONAL_ADDRESS_BOOK_9604_STEPS_MIDTOPIC_257445561629224330=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To make Notes notify you when you have new mailNotes Preferences
Audible mail promptsBeeps, mailMail\notificationNotification\mailContentsStepsDIALOG 501 501H_TELLING_NOTES_TO_NOTIFY_YOU_WHEN_YBU_HAVE_NEW_MAIL_8549_STEPSTopic1To make Notes notify you when you have new mailStepsH_CHANGING_MAIL_SETTINGS_9378_OVERH_TELLING_NOTES_TO_NOTIFY_YOU_WHEN_YOU_HAVE_NEW_MAIL_8549_STEPS_MIDTOPIC_257445561629224330=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To use digital signatures and encryption for securityNotes Preferences
Digital signaturesSecurity\encryptionSigning\mailContentsStepsH_TO_USE_DIGITAL_SIGNATURES_AND_ENCRYPTION_FOR_SECURITY_3491_STEPSTopic1To use digital signatures and encryption for securityStepsH_CHANGING_MAIL_SETTINGS_9378_OVERH_TO_USE_DIGITAL_SIGNATURES_AND_ENCRYPTION_FOR_SECURITY_3491_STEPS_MIDTOPIC_184027820829224453=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To send your Internet mail in plain text or HTML or bothNotes Preferences
HTML\in messagesInternet mail\using HTML inMail\HTML inContenrsStepsH_TO_SEND_YOUR_MAIL_IN_PLAIN_TEXT_OR_HTML_8300_STEPSTopic1To send your Internet mail in plain text or HTML or bothStepsH_CHANGING_MAIL_SETTINGS_9378_OVERH_TO_SEND_YOUR_MAIL_IN_PLAIN_TEXT_OR_HTML_8300_STEPS_MIDTOPIC_184027820829224453=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To send your Internet news messages in plain text or HTML or bothNotes Preferences
HTML\in messagesInternet news\HTMLPlain textContentsStepsH_TO_SEND_YOUR_NEWS_IN_PLAIN_TEXT_OR_HTML_8300_STEPSTopic1To send your Internet news messages in plain text or HTML or bothStepsH_CHANGING_MAIL_SETTINGS_9378_OVERH_TO_SEND_YOUR_NEWS_IN_PLAIN_TEXT_OR_HTML_8300_STEPS_MIDTOPIC_184027820829224453=Botes
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CN=David Mahar/OU=CAM/O=Lotus
To use a different document editorNotes Preferences
Document editorEditor, documentContentsStepsH_TO_USE_A_DIFFERENT_DOCUBENT_EDITOR_7608_STEPSTopic1To use a different document editorStepsH_CHANGING_MAIL_SETTINGS_9378_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To be alerted to untrusted signersNoter Preferences
Digital signaturesSecurity\untrusted signersContentsUnknownH_TO_BE_ALERTED_TO_UNTRUSTED_SIGNERS_9446_STEPSTopic1To be alerted to untrusted signersUnknownH_CHANGING_MAIL_SETTINGS_9378_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To add truster signers to your Personal Address BookNotes Preferences
Personal Address Book\adding signersContentsStepsH_TO_ADD_TRUSTER_SIGNERS_TO_YOUR_PERSONAL_ADDRESS_BOOK_6662_STEPSTopic1To add truster signers to your Personal Address BookStepsH_CHANGING_MAIL_SETTINGS_9378_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To use another mail programNotes Preferences
Mail\changing programContentsUnknownH_TO_USE_ANOTHER_MAIL_PROGRAM_7691_STEPSTopic1To use another mail programUnknownH_CHANGING_MAIL_SETTINGS_9378_OVER
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CN=David Mahar/OU=CAM/O=Lotus
To store mail messages in an archiveNotes Preferences
Archiving\mailMail\archivingContentsUnknownH_CHANGING_BASIC_SETTINGS_9505_OVER_MIDTOPIC_177660777629222870Topic1To store mail messages in an archiveUnkbownH_CHANGING_MAIL_SETTINGS_9378_OVERH_CHANGING_BASIC_SETTINGS_9505_OVER_MIDTOPIC_177660777629222871=Notes
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CN=David Mahar/OU=CAM/O=Lotus
Port settingsNotes"Preferences
COM settingsLAN settingsModem setupNetwork settingsNetwork\settingsSPXSettings\networkTCP/IPContentsUnknownDIALOG 8706 8706H_NETWORK_SETTINGS_OVER_9876Topic1Port settingsUnknownH_NOTES_PREFERENCES_4488_OVERH_NETWORK_SETTINGS_OVER_9876_MIDTOPIC_426075036829224868=Notes
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To configure a portNotes Preferences
COM settingsLAN settingsMacTCPModem setupNWSPXNetwork settingsPorts\setting upContentsUnknownDIALOG 2648 2648;DIALOG 2647 2647H_ADDING_A_PORT_3503_OVER_MIDTOPIC_32047318429222872Topic1To configure a portUnknownH_NETWORK_SETTINGS_OVER_9876
Deleting\portsPorts\removingRemoving\portsContentsUnknownH_DELETING_A_PORTTopic1To delete a portUnknownH_NETWORK_SETTINGS_OVER_9876
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CN=David Mahar/OU=CAM/O=Lotus
To reorder a portNotes Preferences
Ports\reorderingReordering portsContentsUnknownH_REORDERING_PORTSTopic1To reorder a portUnknownH_NETWORK_SETTINGS_OVER_9876
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CN=David Mahar/OU=CAM/O=Lotus
To enable or disable a portNotes Preferences
Disabling\portsContentsUnknownH_ENABLING_A_PORTTopic1To enable or disable a portUnknownH_NETWORK_SETTINGS_OVER_9876H_ADDING_A_PORT_MIDTOPIC_349949212829222683=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To trace a connectionNotes Preferences
Ports\tracing connectionsTracing\connectionsTroubleshooting\network connectionsContentsUnknownDIALOG 2675 2675;DIALOG 2723 2723H_TRACING_A_NETWORK_CONNECTIONTopic1To trace a connectionUnknownH_NETWORK_SETTINGS_OVER_9876H_ADDING_A_PORT_MIDTOPIC_349949212829222684=Notes
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CN=David Mahar/OU=CAM/O=Lotus
To encrypt data sent through a portNotes Preferences
Encrypting\data sent through portSecurity\encryptionContentsUnknownH_TO_ENCRYPT_DATA_SENT_THROUGH_A_PORT_48_STEPSTopic1To encrypt data sent through a portUnknownH_NETWORK_SETTINGS_OVER_9876
H_USER_ID_OVER_MIDTOPIC_416088368029212421=Storing your User ID H_USER_ID_OVER_MIDTOPIC_382756441629219655=Locking your User IDH_USER_ID_OVER_MIDTOPIC_204046009629225700=Switching User IDsH_USER_ID_OVER_MIDTOPIC_204046009629225701=Viewing details about your User ID H_USER_ID_OVER_MIDTOPIC_398561971229222904=Recovering your User ID H_USER_ID_OVER_MIDTOPIC_34955977629232745=To update existing recovery information or create a backup User IDH_USER_ID_OVER_MIDTOPIC_=98561971229222905=To recover your User ID file
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CN=David Mahar/OU=CAM/O=Lotus
PasswordsNotes Preferences
Passwords\clearingPasswords\deminedPasswords\recoveringPasswords\setting or changingPasswords\using with Notes add-in programsSecurity\passwordsContentsOverviewDIALOG 2779 2779H_PASSWORDS_OVERTopic1PasswordsOverviewH_KEEPING_NOTES_SAFE_AND_SECURE_OVER
H_PASSWORDS_OVER_MIDTOPIC_399948179229212424=To set or change your passwordH_PASSWORDS_OVER_MIDTOPIC_399948179229212425=To clear your passwordH_PASSWORDS_OVER_MIDTOPIC_382756441629219655=Recovering your passwordH_PASSWORDS_OVER_MIDTOPIC_104927795229225090=To use your password wi}h Notes add-in programs
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Changing your User Name Notes Preferences
Safe copy\user nameSecurity\user nameUser nmmes\changing using Notes mailUser names\changing using safe copyContentsOverviewDIALOG 2784 2784;DIALOG 9485 9485H_CHANGING_NOTES_IDENTITY_OVERTopic1Changing your User Name OverviewH_KEEPING_NOTES_SAFE_AND_SECURE_OVER
H_CHANGING_NOTES_IDENTITY_OVER_MIDTOPIC_426261593629222910=To change or request your User Name using Notes mail H_CHANGING_NOTES_IDENTITY_OVER_MIDTOPIC_426261593629222911=To change your User Name using a safe copy on a floppy disk
H_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER_MIDTOPIC_423315920029234176=Whmt are certificates?H_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER_MIDTOPIC_423315920029234177=About Notes certificatesH_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER_MIDTOPIC_423315920029234178=About Internet certificatesH_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER_MIDTOPIC_423315920029234180=Where can I view my certificates?H_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER_MIDTOPIC_18210640029218477=How do I request certificates?H_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER_MIDTOPIC_423315920029234179=What are cross certificates?
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CN=David Mahar/OU=CAM/O=Lotus
Requesting certificatesNotes Preferences
Certificates\requesting using safe copySafe copy\requesting certificmtesContentsStepsDIALOG 2565 2565H_TO_REQUEST_NEW_CERTIFICATES_STEPSTopic1Requesting certificatesStepsH_GETTING_ACCESS_TO_DOMINO_SERVERS_OVER
H_TO_REQUEST_NEW_CERTIFICATES_STEPS_MIDTOPIC_423315920029234176=To request Notes certificatesH_TO_REQUEST_NEW_CERTIFICATES_STEPS_MIDTOPIC_398561971229222904=To request Notes certificates using a safe copy on a floppy diskH_TO_REQUEST_NEW_CERTIFICATES_STEPS_MIDTOPIC_423315920029234177=To request Internet certificates
H_TO_CREATE_CROSS_CERTIFICATES_STEPS_MIDTOPIC_200590787229233569=To request cross certificatesH_TO_CREATE_CROSS_CERTIFICATES_STEPS_MIDTOPIC_398561971229222904=To request cross certificates using a safe cmpy on a floppy diskH_TO_CREATE_CROSS_CERTIFICATES_STEPS_MIDTOPIC_200590787229233571=To add an Internet cross certificate
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CN=David Mahar/OU=CAM/O=Lotus
f#r*dT
Deleting cmrtificatesNotes Preferences
Certificates\deletingDeleting\certificatesContentsStepsH_TO_DELETE_CERTIFICATES_FROM_YOUR_USER_ID_FILE_STEPSTopic1Deleting certificatesStepsH_GETTING_ACCESS_TO_DOMINO_SERVERS_OVERH_TO_DELETE_CERTIFICATES_FROM_YOUR_USER_ID_FILE_STEPS_MIDTOPIC_71182460829234178=To delete certificates from your User ID file
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CN=David Mahar/OU=CAM/O=Lotus
Encryption and keysNotes Preferences
Encryption keys\definedEncryption\definedPrivate keys\definedPublic keys\definedSecurity\encryptionSecurity\public, private, encryption keysContentsOverviewH_ENCRYPTION_KEYS_OVERTopic1Encryption and keysOverviewH_KEEPING_NOTES_SAFE_AND_SECU]E_OVER
H_ENCRYPTION_KEYS_OVER_MIDTOPIC_367388281629238005=What is encryption?H_ENCRYPTION_KEYS_OVER_MIDTOPIC_367388281629238006=What are public, private, and encryption keys?H_ENCRYPTION_KEYS_OVER_MIDTOPIC_367388281629238007=Where are public, private, and encryption keys stored?H_ENCRYPTION_KEYS_OVER_MIDTOPIC_367388281629238008=How are public, private, and encryption keys used?
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Creating, mailing, or copying your public key for recertificationNotes Preferences
Public keys\recertifyingRecertifying public keysSecurity\recertifying public keysContentsOverviewH_RECERTIFYING_A_PUBLIC_KEY_OVERTopic1Creating, mailing, or copying-your public key for recertificationOverviewH_KEEPING_NOTES_SAFE_AND_SECURE_OVER
H_ENCRYPTING_DOCUMENT_FIELDS_OVER_MID]OPIC_174387936029230966=To create an encryption keyH_ENCRYPTING_DOCUMENT_FIELDS_OVER_MIDTOPIC_172005945629239790=To export an encryption keyH_ENCRYPTING_DOCUMENT_FIELDS_OVER_MIDTOPIC_172005945629239791=To import an encryption keyH_ENCRYPTING_DOCUMENT_FIELDS_OVER_MIDTOPIC_174387936029230967=To attach an encryption key to a documentH_ENCRYPTING_DOCUMENT_FIELDS_OVER_MIDTOPIC_174387936029230968=To mail an encryption key
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CN=David Mahar/OU=CAM/O=Lotus
Accepting and deleting encryption keysNotes Preferences
Deleting\encryption keysEncryption keys\acceptingEncryption keys\deletingContentsStepsH_USING_AN_ENCRYPTION_KEY_STEPSTopic1Accepting and deleting encryptiom keysStepsH_ENCRYPTING_DOCUMENT_FIELDS_OVER
H_USING_AN_ENCRYPTION_KEY_STEPS_MIDTOPIC_32914054429222712=To accept an encryption keyH_USING_AN_ENCRYPTION_KEY_STEPS_MIDTOPIC_137024454429229962=To delete an encryption key
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CN=David Mahar/OU=CAM/O=Lotus
Restricting access to documents and local databasesNotes Preferences
ACLs\assigningACLs\levelsACLs\viewingAccess control lists\assigningAccess control lists\levelsAccess control lists\viewingAccess\restrictingDatabases\restricting access to localDocuments\restricting access toEncrypting\local databasesSecurity\restricting access to documentsSecurity\restricting access to locml databasesContentsOverviewDIALOG 2738 299;DIALOG 2659 2659;DIALOG 2738 256;DIALOG 2738 300;DIALOG 2738 305H_RESTRICTING_ACCESS_TO_DOCUMENTS_DATABASES_AND_WORKSTATIONS_OVERTopic1Restricting access to documents and local databasesOverviewH_KEEPING_NOTES_SAFE_AND_SECURE_OVER
H_RESTRICTING_ACCESS_TO_DOCUMENTS_DATABASES_AND_WORKSTATIONS_OVER_MIDTOPIC_335796979229215674=To restrict access to your documentsH_RESTRICTING_ACCESS_TO_DOCUMENTS_DATABASES_AND_WORKSTATIONS_OVER_MIDTOPIC_335796979229215675=To-restrict access to local databasesH_RESTRICTING_ACCESS_TO_DOCUMENTS_DATABASES_AND_WORKSTATIONS_OVER_MIDTOPIC_341856851229225104=Access Control ListH_RESTRICTING_ACCESS_TO_DOCUMENTS_DATABASES_AND_WORKSTATIONS_OVER_MIDTOPIC_400029689629231150=Access levels
H_SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_6158044829240763=Why can't I change the access levels in the Access Control List?H_SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_6158044829240764=Why can't I change the access level options?H_SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_6158044829240765=Why can't I see changes to a document that someone recently modified?H]SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_6158044829240766=Why can't I change my User ID if I forget my password?H_SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_82765590429240802=Why can't I get certain information about a database?H_SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_6158044829240769=Why can't I edit a document?H_SECURITY_TROUBLESHOOTING_OVER_MIDTOPIC_6158044829240770=Why can't I use the Internet certificate I requested?
Use digital signatures and encryption for security
Click here
Click here
Use a different Personal Address Book
Dlick here
Click here
Send your Internet mail in HTML, plain text, or both formats
Click here
Click here
Send your Internet news messages in HTML, plain text, or both formats
Click here
Click here
Change the document memo editor that you use for mail
Click here
Prompt untrusted signer
Add signer to your Personal Addrdss Book
Click here
tore mail messages in an archive
Click here
24441545629238165
See Also
Click here
Notes Preferences
Click here
Click here
Mail and Address Book
Click here
Click here
Changing the letterhead for mail
Click here
Click here
Creating stationery
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click the Mail And News Icon.
3. In the "Save sent mail" drop-down list, select an option.
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Notes
When you choose "Always keep a copy", Notes saves the messages you send in the Sent view.
When you choose "Always prompt", Notes will ask you if you want to save each message when you send it. If you select "Yes" when Notes asks if you want to sate a message, Notes saves the message in the Sent view
You can also save a message in a folder when you send it. Instead of clicking "Send", click "Send and File" when you send it. Notes displays the "Select a folder" box. Select the folder in which you want to save the message. Click Add. If you need to create a new folder for the message, click "Create New Folder". Notes sends the message and places a copy in the folder you selected.
See Also
Click here
Mail and news settings
Click here
Click here
Saving a message in a folder when you send it
Click here
Click here
Saving a message that you receive.
Click here
Click here
Saving a message without sending it
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click the Mail And News Icon.
3. In the "Local address books" text box, type or browse for the name of each Address Book you want to use.
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Notes
Separate the names of each Address Book with commas. (If an Address Book is not in your Notes data directory, be sure to enter a path to the Address Book.)
When Notes looks up the names of people and grdups to whom you address mail, it looks in the Personal Address book named NAMES.NSF, unless you specify a different Address Book. You can specify more than one Address Book for name lookups. However, Notes uses the first Address Book you list when it looks for Location documents when you start Notes.
See Also
Click here
Mail and news settings
Click here
Click here
Mail and Address Book
Clicd here
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&Arial
You can tell Notes to beep, display a message in tde status bar, and display a dialog box when you receive new mail. (In addition, Notes automatically changes the mail and news icon in the status bar to the Inbox icon when you have new mail waiting.)
1. Choose File - Preferences - Notes Preferences.
2. Click the Mail And News Icon.
3. Select "Check for new mail every x minutes."
4. Enter a number to indicate how often you want Notes to check for new mail.
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Notes
If you do not want Notes to notify you when you have new mail, deselect "Check for new mail every x minutes."
You can choose to be beeped or receive a visible notification when you receive mail. Audible notification sounds a chime when you have new mail. Visible notification displays a dialog box telling you that you have new mail. Notes displays this dialog box even if you are working in a different application. You can use the dialog box to open your mail databdse.
See Also
Click here
Mail and news settings
Click here
Click here
Notes Minder
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click the Mail And News Icon.
3. Select one or more security options: "Sign sent mail," "Encrypt sent mail," or "Encrypt saved mail".
184027820829224453
Dotes
Choose "Sign sent mail" to include a digital signature in your messages. This signature assures the recipients that you are the person who created the message.
To encrypt mail, Notes creates a unique public and private key for each user. If someone sends you encrypted mail, Notes uses your public key to encrypt the message, making it unreadable to any user except you. When it delivers the message to your mail database, Notes uses your private key to decrypt (decode) the mestage for you.
Choose "Encrypt sent mail" to automatically encrypt all messages that you send.
Chose "Encrypt saved mail" to encrypt drafts of messages and messages that you save. Only messages saved after this option is chosen are encrypted. To encrypt previously-saved messages, you must open and re-save the messages. Encrypting saved mail prevents unauthorized access to messages by administrators or people with unauthorized access to the mail server.
If you want to digitally sign or encrypt individual messages before you send them, click the Delivery Options button, then select the Sign and Encrypt check boxes.
See Also
Click here
Mail and news settings
Click here
Click here
Security settings
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click the Mdil And News Icon.
3. Under "Internet message format", choose an option.
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Notes
Choose "Prompt when sending" to have Notes prompt you to specify a format each time you send an Internet mail message.
Choose "HTML Only" when you know that the recipients of your mail have e-mail programs that support MIME (Multipurpose Internet Mail Extensions). HTML (Hypertext Markup Language) formatting allows you to add structure and tich text emphasis to standard message text. HTML is the standard for formatting text on the Internet.
Choose "Plain Text Only" when you know that the recipients of your mail have e-mail programs that do not support MIME.
Choose both HTML and Plain text to support both forms
3. Under "News message format", choose an option.e
184027820829224453
Notes
Choose "Prompt when sending" to have Notes prompt you to specify a format each time you send a News message.
Choose "HTML Only" when you know that the recipients of your mail have e-mail programs that support MIME (Multipurpose Internet Mail Extensions). HTML (Hypertext Markup Language) formatting allows you to ddd structure and rich text emphasis to standard message text. HTML is the standard for formatting text on the Internet.
Choose "Plain Text Only" when you know that the recipients of your mail have e-mail programs that do not support MIME.
Choose both HTML and Plain text to support both forms.
See Also
Click here
Mail and news settings
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Clidk the Mail and News icon.
3. In the "Alternate Document Editor" field, choose the word processor you want, or choose None to use the regular Notes editor.
Note
If you set up Notes to use a word processor that is not available on your computer, Notes uses the regular Notes editor instead.
Untrusted signers are people who send you a mail message without a known digital signature. Trusted signers are those people with whom you have exchanged certificates or digital IDs. When you receive mail from a trusted signer, you can be sure you are receiving the email from that person.
Untrusted signers are people who send you a mail message without a known digital signature. Trusted signers are those people with whom you have exchanged certificates or digital IDs. When you receive mail from a trusted signer, you can be sure you are receiving the email from that person.
See Also
Click here
Mail and news settings
Click here
Click here
Security settings
Click here
&Arial
1. In Notes, choose File - Tools - User Preferences.
2. Click the Mail and News icon.
3. In the Mail program drop-down list, select other.
4. In the box directly below the Mail program box, type the full pathname of the file that runs your mail program, or click Browse.
Fot example, type "C:\Program Files\Microsoft Office\Office\OUTLOOK.EXE"
See Also
Click here
Mail and news settings
Click here
&Arial
You can have Notes automatically store your old mail whenever your mail file becomes too big.
1. Select the "Archiving" view in your mail database (usually the last icon on the left side, near the bottom).
2. Click "Setup Archive" to edit your archive profile.
3. Enter a check fdr each option that you want.
Profile Option
z# EP
Comment
Archive expired documents
z# EP
Choose this option if you wish to archive documents that are marked expired. Indicate the number of days to wait before expired documents are archived.
Archive documents which have no activity
z# EP
Choose this optidn if you wish to archive documents that have no activity. Indicate the number of days to wait before documents are archived.
Generate an archive log each time an archive occurs
z# EP
Choose this option if you wish to have a record of each time an archive occurs. Select "Include document links" if you would like document links included in the archive log.
4. Click the "Specify Archive Location" task button.
5. Enter the location of the archive database: on server or locally. You can change the name of the archive database, the server name, or accept the default names.
6. Click "Save Profile."
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Notes
If the number of days of inactivity occurs before the expiration date of a message, Notes archives the message without waiting for its expiration date.
You must have permission to create your archive database on a setver. If you aren't sure if you have permission, check with your administrator.
By default, the archive database name begins with the characters A_ followed by the first six letters of the name of your mail database. For example, if your mail database is named JDOWNING.NSF, the archive database is named A_JDOWNI.NSF.
The Notes Client works best when it is connected td a server from which it can receive mail and to which it can send outgoing mail. When you first install Notes, you run the client configuration wizard to select a local area network connection, a dial-up connection, and so on. If you want to specify an additional connection after you have run the configuration wizard, you may need to add a port.
<Index "Modem settings" #>When you add a port, Notes enables it by default and lets you specify the locations (office, home, and so on) at which you$want to use the port. You can specify particular driver options at the time you add a port, and even give the port a familiar name. You need to configure a port for TCP/IP if you need an internet connection. If you have trouble reaching a server, you can trace a network connection in Notes.
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Notes
To run a Notes as a POP3, IMAP, LDAP, NNTP, or SMTP Internet client, you must have the TCP/IP port enabled through Notes.
You need to dnable TCP/IP at the operating system level for the TCP/IP port in Notes to work. In Windows, click Start -> Settings -> Control Panel -> Network, then add TCP/IP if necessary.
Click any of these topics:
Click here
Configure ports
Click here
Click here
Delete a port
Click here
Click here
Reorder a port
Click here
Click here
Trace a port connection
Click here
Click here
Enable or disable a port
Click here
Click here
Encrypt data through a port
Click here
See Also
Click here
Notes Preferences
Click here
Click here
Notes Away from the Office
Click dere
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1. Choose File - Preferences - Notes Preferences.
2. Click Ports.
3. Click New.
4. Enter a name for the port.
5. Select a driver for the port.
6. Select the locations at which you want to use the port.
7. Select any port options.
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Notes
Before you add a network port, make sure the appropriate network software is installed.
Before you add a modem port, make sure a modem is installed and you know the number of the physical port that the modem is using. To determine the physical port number that your modem is using, in Windows, select Start - Settings - Control Panel -$Modems.
For information on the port options you can specify for your network driver, see your network administrator.
To rename a port using a familiar name, click Rename and type a new name.
<Index "Modem settings" #>The ports Notes displays in the Communication Ports box depend on the operating system you're using. Notes displays network ports such as LAN0 (NetBIOS support), SPX (NWSPX support), TCP or MacTCP
(TCP/IP support), VINES
, and AppleTalk. Notes displayt modem ports such as COM1 through COM5, Serial1 through Serial5, and Modem (all XPC support). (Usually, a mouse is connected to COM1 or Serial1 and a modem is connected to COM2 or Serial2.)
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See Also
Click here
Port settings
Click here
Click here
Modem settings
Click here
Click here
Setting up Notes for a$remote location
Click here
Click here
Setting up a Remote Access Server connection
Click here
Click here
To create or edit a dial-up server connection
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click Ports.
3. Select the port you want to delete.
4. Click Delete.
Note
For information on deleting server ports, see your Domino Administrator.
See Also
Click here
Port settings
Click here
Click here
Notes Away from the Office
Click here
PURSAFO
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Categori_ze
_Edit Document
Send Docu_ment
_Forward
_Move To Folder...
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>|'++LotusScript Development Environment:2:5:(Options):0:66
'++LotusScript Development Environment:2:5:(Forward):0:1
Declare Sub Postopen(Source As Notesuiview)
Declare Sub Queryopen(Source As Notesuiview, Continue As Variant)
'++LotusScript Development Environment:2:5:(Declarations):0:2
'++LotusScript Development Envdronment:2:2:BindEvents:1:129
Private Sub BindEvents(Byval Objectname_ As String)
Static Source As NOTESUIVIEW
Set Source = Bind(Objectname_)
On Event Postopen From Source Call Postopen
On Event Queryopen From Source Call Queryopen
End Sub
'++LotusScript Development Environment:2:2:Postopen:1:12
Sub Postopen(Source As Notesuiview)
End Sub
'++LotusScript Development Environment:2:2:Queryopen:1:12
Sub Queryopen(Source As Notesuiview, Continue As Variant)
End Sub
O=Lotus Notes
O=Lotus Notes
PURSAFO
|.:#U
O=Lotus Notes
CN=Lotus Notes Template Development/O=Lotus Notes
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$TITLE
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&Arial
You can tell Notes which ports to try first when ydu try to connect to a server.
4. Click the up or down Reorder arrow one or more times.
Note
Notes tries enabled ports in the order in which they appear in the Communications Ports box. However, Notes skips enabled ports that are not in use at the current location
See Also
Click here
Port settings
Click here
Click here
Notes Away from the Office
Click here
&Arial
1. Choose File - Preferences - Notes Preferences.
2. Click Ports.
3. Select the port you want to enable or disable.
4. Select or deselect "Port Enabled."
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Notes
Notes displays a check mark dext to enabled ports.
You can enable or disable a port for your workstation.
Before you enable a network port, make sure the appropriate network software is installed. Before you enable a modem port, make sure a modem is installed and you know the physical port it is connected to.
After you enable a port, you can specify whether to use the port at specific locations. After you disable a port, you cannot use the port at any locations.
See Also
Click here
Port settings
Click here
Click here
Notes Away from the Office
Click here
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You can control the level of information displayed in the Trace Information box. To view the new options:
1. Click File - Preferences - Notes Preferences
2. Click the Ports button.
3. Click the Trace Connection button.0
4. Click the Trace options list and select an option.l
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Notes
Choose the trace option: Normal trace information to display the full trace information (including searches through Connections documents).
Choose the trace option: Include drive information to display all the information and information from network drivers.
To check the status of a port, choose File - Preferences - Notes Preferences, click Torts, then select a port. Click Show Status
See Also
Click here
Port settings
Click here
Click here
Notes Away from the Office
Click here
1. Scroll the view to the category you want to rename.
2. Select all the documents under the category.
3. Choose Actions - Categorize.
4. Select the existing category name in the list to remove the highlight.
5. Under "New categories," type the new name.
See Also
Click here
Views, panes, and folders
Click here
lC8"H!$"D
&Arial
1. Choose File - Preferences - Notes Preferences$
2. Click Ports.
3. Select the port you want to secure.
4. Select "Encrypt network data."=
Note
Data transmissions will be more secure, but note that transmission speed may slow down.
See Also
Click here
Port settings
Click here
Click here
Notes Away from the Office
Click here
Click here
Encryption and keys
Click here
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Notes protects your Notes workspace so only you, and the people you designate, can access your files.
Click any of these topics:
Click here
User ID
Click here
Click here
Passwords
Click here
Click here
Changing your User Name
Click here
Click here
Certificates to access servers
Click here
Click here
Encryption and keys
Click here
Click here
Creating, mailing, or copying your public key for recertification
Click here
Click here
Encrypting document fields
Click here
Click here
Restricting access to documents and local databases
Click here
Click here
Restricting execution access
Click here
Click here
Troubleshooting
Click here
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Passwords prevent others from using your User ID to access shared databases. After you set a password, Notes prompts you to enter it when you try to access Domino servers. For security reasons, when you enter your password in the text box, it appears as a series of (*)s.
Passwords can consist of any combination of keybdard characters, and are accepted according to the quality of protection they can give. Notes may not accept your first password. When this happens, type a new password that is either longer, contains more varied kinds of characters, or contains fewer words and names.
Note
Passwords are case-sensitive. For example, Notes interprets "MickeyMouse" and
3. Click "Set Password" to set or dhange your password.
4. Enter your password in the text box; click OK.
5. Enter your new password in the "Set Password" box; click OK.t
6. Confirm your password by typing it again, exactly as you did the first time; click OK.l
Note
Since your password is on your User ID, when you change your password, don't forget to update your backup User IDs that you may have on floppy disks, or in other files.
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To clear your password
1. Choose File - Tools - User ID.
2. Click "Clear Password."
3. Enter your password in the text box; click OK.
Note
If your administrator required a password to be used when your ID was created, you won't be able to clear it.
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Recovering your password
If you forget your password, you can recover your ID fild by sending your administrator(s) a copy of your User ID. If you lost or damaged your User ID file, see
You may have applications that are linked to Notes, which means every time you have to access one of these appdications, you have to enter your Notes password. You can set Notes to remember your password in other applications.
1. Choose File - Tools - User ID.
2. Click Basics.
3. Select " Share password with Notes add-ins."
Click here for Windows NT information
See Also
Click here
User IDe
Click here
Click here
Security settings
Click here
Click here
Notes Preferencesn
Click here
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You can change your Notes User Name at any time, acthough it is discouraged because you won't be able to use Notes until you get your new name from your administrator. Changing your User Name removes all the certificates from your User ID. After you change your User Name, you need to acquire new certificates before you can use any shared databases.
If you want to change your User Name, contact your administrator. The next time you connect to your home server, you get a prompt asking you to accept the changes that have occurred. When you acceps it, your administrator changes your name and puts it in the Domino Directory. Your ID automatically gets updated the next time you connect to your home server.
You can change your User Name via the User ID dialog as well.
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To change or request your User Name using Notes mail
1. Choose File - Tools - User ID.
2. Click "More Options."
3. Click "Request New Name."
4. Type your new ncme in the "Change User Name" dialog box; click OK.
5. Enter the name of the administrator in the To box (click Address to choose from your Personal Address Book).
6. Click Send.
7. Your ID gets updated the next time you connect to your home server. If your administrator does not put your User Name in the Domino Directory, then
Click here
merge your new User Name
Click here
into your User ID file after you receive#it back.
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To change your User Name using a safe copy on a floppy disk
1. Make a back-up copy of your User ID file on a floppy disk to store in a secure place.
2. Insert a floppy disk into your disk drive.
3. Choose File - Tools - User ID.
4. Click "More Options."
5. Click "Change Name.".
6. Type your new name in the "Change User Name" dialog box; click OK.
7. Click "Create Safe Copy."
8. Change the directory to the floppy disk drive.
9. Enter a file name in the File Name box (Macintosh users: Save As box).
10. Click Save.
11. Deliver the floppy disk to your administrator.
12. Your ID gets updated the next time you connect to your home server. If your administrator does not put your User Name in the Domino Directory, then
Click here
merge your new User Name
Click here
into your User ID file after you receive it back.
Note
A safe copy contains enough information for changing your User Name or recertifying your ID, but not enough information so it can be used by a malicious user.
A certificate is an electronic stacp, like a stamp on a passport, which verifies to the server that you are who you say you are. Specifically, certificates verify the identity of users and servers. You can have Notes certificates and Internet certificates (which are also known as X.509 Version 3 certificates).
Note
You may see Internet certificates being referred to as X.509 certificates.
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About Notes certificates
When you first receive#your User ID, your User ID contains a public and private key pair, and Notes certificates that verify your identity to your organization's servers. Notes certificates are strictly used for the ability to sign and encrypt messages between Notes users, and for gaining access to Domino servers.
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About Internet certificates
Your administrator may decide to add an Internet certificate to your User ID. You can also request one using the Notes Browser#
You need Internet certificates to sign and encrypt information using Internet standard formats. Specifically, you need Internet certificates for Secure Socket Layer (SSL) and S/MIME messaging.
SSL is comparable to Notes encrypted connections between clients and servers. It can protect the connection between Notes clients and Domino servers, between Notes clients and non-Domino servers, or between non-Notes clients and Domino servers.
S/MIME is comparable to Notes encrypted mail. It can protect mail between Notes and other S/MIME capable mail programs. If you are using Notes, and you are sending mail to another Notes mail user, the recipient can specify whether to use MIME or Notes format for incoming mail in his or her person record in the Domino Directory.
Data is encrypted with the certificate of the person or server to whom you are sending the data, so it can only be decrypted by the rightful receiver.
Note
# In Notes, only a single Internet certificate per user is supported. If you receive more then one Internet certificate, only the last one added to your User ID is used.
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Where can I view my certificates?
Your User ID holds all of your certificates. To view your certificates, choose File - Tools - User ID and click the Certificates button. By selecting each certificate, Notes tells you if that specific certificate is a Notes certificate or an Insernet certificate. Cross certificates can be viewed in your Personal Address Book.
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How do I request certificates?
Generally, your administrator creates certificates and puts them in your User ID, without your intervention. However, you can
Click here
request certificates
Click here
via the User ID dialog. You can also
Click here
request and receive an Internet certificate
Click here
from a source other than your administrator, which is useful for use with S/MIME.
For security reasons, certificates are given an expiration date, so if they are not renewed by the expiration date, they become invalid. You get a prompt when your certificates are about to expire, so you can renew them through your administrator. Renewing certificates simply updates the date of expiration. When Internet certificates are about to expire, you need to renew them by the#same path you took to request them originally. To find out when your certificates expire, choose File - Tools - User ID; click Certificates; select each certificate to see details.i
Note
You have to request Internet certificates using the Notes Browser, and you need to know the certifier's URL.
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What are cross certificates?
To securely communicate, the server on both ends must trust each others certificctes or certifiers; cross certificates act as that link of trust. If you get an error that says the server's Address Book does not contain any cross certificates capable of authenticating you, it means that the server does not trust your certifier. You can solve this problem by getting a new certificate, or the server can obtain a cross certificate to trust your certifier. Only the server's administrator can create or obtain cross certificates. J
If you are using a Notes connection, and try to connect to a server whose certifier you don't trust, a dialog box invites you to create a cross certificate. You can also
Click here
request a cross certificate
Click here
via the User ID dialog.
If you are using an SSL connection, and try to connect to a server whose certifier you don't trust, you cannot connect securely because you don't have a cross certificate. In this case, you must choose File - Tools - Add Internet Cross Certificate and entes the name of the server you want to connect to. For more information about the Internet cross certificate dialog, refer to
If you receive signed mail from either a Notes or S/MIME user, and you don't have a cross certificate, you are invited to create a cross certificate.
You can view yous cross certificates in your Personal Address Book.
See Also
Click here
Security settings
Click here
Click here
Encryption and keys
Click here
Click here
User ID
Click here
Click here
Cross certifying hierarchical IDs on demand
Click here
Click here
To makc Notes your Internet browser
Click here
f#r*dT
Access Level
Privileges
When to assign...
Manager
Can modify ACL settings, encrypt a database for local security, modify replication settings, and delete a database--tasks permitted by no other access level. Managers can also perform all tasks allowed by other access levels.
Notes requires each database to have at least one Manager. It's best to assign two people with Manager access to a database in case one manager is absent.
Designer
Can modify all database design elements (fields, forms, views, public agents, the database icon, Using This Database document and About This Database document), can modify replication formulas, and can create a full text index. Designers can also perform all tasks allcwed by lower access levels.
Assign to the original designer of a database or to a user responsible for updating the design after a database is in use.
Editor
Can create documents and edit all documents, including those created by others.
Assign to a user responsible for maintaining all data in a database.
Author
Can create documents and edit documents they create.
Assign when you want to allow users to contribute to a database but not edit documents created by others.
When possible, use Author access rather than Editor access to reduce Replication or Save Conflicts.C
Reader
Can read documents in a database but cannot create or edit documents.
Assign to users who cust be able to read the contents of a reference database such as a company policies database.
Depositor
Can create documents but can't see any documents in the database views, even the documents they create.
Assign to allow users to contribute to a mail-in database or to a database used as a ballot box.
No accessa
Cannot access the datacase.
Assign as the default access to prevent most users from accessing a confidential database.
See Also
Click here
Security settings
Click here
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Your User ID is a file that identifies you. It is created by your administrator and has to be given to you either on a floppy disk, or it has to be retrieved from a server during Notes installation. All User IDs contain the following:
Name of the ID owner.
Notes license number and ID type (North America if users only in North America access your databases/documents; International if users world wide access your databases/documents).
Certificates, which verify your identity.
Keys that encrypt and decrypt data.
The only way to access Domino servers, sign mail messages, or decrypt documents is with your User ID. Once you have your User ID, you can access the Domino severs in your organization. Your User ID expires on a date that your administrator specifies. For more information concerning your User ID expiration, contact your administrator.
Note
If you cannot gain access to a Domino server, see your administrator. Your administrator may be restricting access to certain Domino servers.
Store your User ID on a floppy disk, your hard drive, or on a file server. You can change the location of your User ID at anytime. The best option is to keep a copy of your User ID on your hard drive, and a copy on a floppy disk to store in a safe place. By doing this, you always have a backup of your User ID on a floppy. When you want to access another computer with Notes on it, insert the floppy disk into the disk drive. Whenever you merge new information into your User ID, like a password change for example, make sure to update your floppy that you keep as a backup.
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Locking your User ID
It is a good idea to lock your User ID when you are away from your workstation, so unauthorized people cannot access your data. In order to lock your ID, you need to
. When you lock your User ID, the only way to unlock it is with your password. T
To lock your User ID, choose File - Tools - Lock ID, or press F5. The status bar says "Private User Information Cleared" when locked. To unlock your User ID, simply open a database or document; you are prompted to enter your password.
Note
You can set Notes to automatically lock your ID after a certain amount of inactivity. Choose File - Preferences - Notes Preferences, and click Basics to set the automatic lock for your ID.
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Switching User IDs
If you share a workstation with several users, you may need to switch to your User ID file to access your mail server and designated Domino servers. You must have your ID loaded onto the hard drive of that computer, or have a floppy disk that contains your ID before you can switch.
To switch User IDs when you share a computer, choose File - Tools - Switch ID; select the filename for your User ID.
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Viewing details about your User ID
Notes keeps all of the information about your User ID, that you can view and modify, in one centralized place. Choose File - Tools - User ID to access your User ID information. The following table describes what information is found by clicking each icon.
User ID icon
Information provided in icon
Basics
Fundamental information, including the names Notes recognizes you as, the location of your User ID on the computer, the type of User ID you have, and the type of security your ID has. You can also set or clear your password here.
Your ID may have an Alternate Name which is simply a way of recognizing your name in a different language on the Domino network.
Click here
Certificates
Click here
given to you eit
Information about the certificates attached to your User ID, and your
Click here
public keys
Click here
. You can also request certificates and cross certificates here.
Click here
Encryption
Click here
Displays the encryption keys you have created and stored in your User ID.
If you lose your ID file, damage it, or forget your password, you can recover your User ID as long as your administrator(s) set up recovery information for you, and you made an encrypted backup copy of your User ID file. The recovery information for your User ID is either sent to you via E-mail, or is placed in a public database.
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To update existing recovery information or create a backup User ID
1. Open the document that contains the recovery information.
2. Choose Actions - Accept Recovery Information.
3. Click Send at the mail forwarding prompt to mail the backup copy of your User ID.
Note
An encrypted backup copy of a User ID file cannot be used with Notes unless it was recovered by you or your administrator(s).
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To recover your User ID file
1. Choose File - Tools - Recover ID.
2. Specify the ID file to recover.
3. Contact the first administrator listed in the dialog box and request the first password.
4. Enter the password given to you by your administrator(s). (The password is not the administrator's Notes password. The recovery password is randomly generated and unique to each recoverable ID file and administrator.)
5. Repeat steps 3 and 4, going through your list of administrators, until the file is unlocked.
6. Enter a new password when you are prompted to do so.u
7. Replace all backups of your User ID file, and copies of your User ID file that you are using, with the newly recovered User ID file.
4. Enter the name of the administrator(s) in the To box (click Address to choose from your Personal Address Book).
5. Click Send.
6. Your ID gets updated the next time you connect to your home server. If your administrator does not put your new certificate in the Domino Directory, then
Click here
merge your new certificate
Click here
into your User ID file after you receive it back.
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To request Notes certificates using a safe copy on a floppy disk
1. Insert a floppy disk into your disk drive.
2. Choose File - Tools - User ID#
3. Click "More Options."
4. Click "Create Safe Copy."
5. Change the directory to the floppy disk drive.
6. Enter a file name in the File Name box (Macintosh users: Save As box).
7. Click Save.
8. Deliver the floppy disk to your administrator.
9. Your ID gets updated the next time you connect to your home server. If your administrator did not put your new certificate in the Domino Directory, then
Click here
merge your new certificate
Click here
into your User ID file after you receive it back.
Note
A safe copy contains enough information for changing your User Name or recertifying your ID, but not enough information so it can be used by a malicious user.
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To request Internet certificates
1. Open the certificate authority URL using the Notes Browser.
2. Request a client certificate according to the certificate authority's instructions.
3. When asked if you want a cross certificate, click Yes.
The Internet certificate is placed in your User ID. A copy of the certificate and the cross certificate that was just created is placed in your Personal Address Book.
Note
If you take your User ID to another workstation, and you want to use the Internet certificate, you may be prcmpted to create a cross certificate if you do not have access to your Personal Address Book.
See Also
Click here
Certificates to access servers
Click here
Click here
Security settings
Click here
Click here
User ID
Click here
Click here
To make Notes your Internet browser.
Click here
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When you receive a cross certificate, it is placed in your Personal Address Book. If you use your User ID on a different computer, and you don't have access to your Personal Address Book, you may have to get ancther cross certificate when you try to access some servers.
# 4. Select the file name of the User ID you need cross-certified; click Open.
5. Enter the name of the administrator(s) in the To box (click Address to choose from your Personal Address Book).
6. Click Send.
7.
Click here
Merge your cross certificate
Click here
into your User ID file after you receive it back.
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To request cross certificates using a safe copy on a flopps disk
1. Insert a floppy disk into your disk drive.
2. Choose File - Tools - User ID.
3. Click "More Options."
4. Click "Create Safe Copy."
5. Change the directory to the floppy disk drive.
6. Enter a file name in the File Name box (Macintosh users: Save As box).
7. Click Save.
8. Deliver the floppy disk to your administrator.
9.
Click here
Merge sour cross certificate n
Click here
into your User ID file after you receive it back.
Note
A safe copy contains enough information for changing your User Name or recertifying your ID, but not enough information so it can be used by a malicious user.
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To add an Internet cross certificate
1. Choose File - Tools - Add Internet Cross Certificate.
2. In the Protocol box# choose the type of port to use to connect to the server.
3. In the "Internet Address" box, enter the Internet address of the server where the certificate is stored.
4. Click Next.
5. The "Issue Cross Certificate" box contains the following information:
Field
What the field means
Certifier
The Certifier ID that is cross certifyinc the certificate. By default, the certfier is your ID. If you have access, you can choose another ID above you in your organization.
Server
The Registration server that holds the cross certificate that is created. By default, it is stored locally in your Personal Address Book. If you have access, you can choose another server for the cross certificate to reside on.
Subject name
The certificate that is being cross certified.
Subject alternate name list
Alternate names attached to the ID, if any.
Fingerprint
A unique identifier which can be used to validate that the cross certificate is being created for a legitimate authority.
Expiration date
The date that the cross certificate expires.
6. Click "Cross Certify.""
See Also
Click here
Security settings
Click here
Click here
Certificates to access servers
Click here
Click here
Opening your address bookt
Click here
Click here
Cross certifying hierarchical IDs on demand
Click here
nformation
1. To print one or more documents to a file,
H_SELECTING_DOCUMENTS
To print a list of documents in a folder or view to a file, switch to the folder or view.
2. Choose File - Print.
3. For Destination, select File.
4. For Selection, do one of the following:
To print one or more documents, select Selected documents.
To print a list of documents, select View.
5. Click Save.
6. Enter a file name and click Save.
See Also
Click here
Installing and selecting a printer
Click here
f#r*dT
&Arial
You can delete flat certificates and Internet certdficates from your User ID file.
Note
You cannot delete your Notes hierarchical certificates.
Encryption is a process in which a document, or part of a document, is scrambled and protected until it is opened by a person who has the correct decryption keys.
You can encrypt:
Mail messages either outgoing or incoming, so unauthorized users cannot read the content.
Documents, fields, and databases, so that certain information is only readable by the intended$recipients.
Network ports, so that you can protect data that is in transit between Notes and a Domino server, or between two Domino servers.
SSL transactions, so that you can protect data that is in transit between Notes or a Domino server and an Internet server.
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What are public, private, and encryption keys?
When you first receive your User ID, it contains a public and private key pair, and Notes certificates that vetify your identity to your organization's servers. Your public key acts like a passport, it tells the server who you are. A certificate is an electronic stamp, like a stamp on a passport, which verifies to the server that you are who you say you are.
The public and private key are mathematically related to work together. One key cannot be used without the other.
You can also
Click here
create encryption keys
Click here
. These keys trotect your data from unauthorized users. You can view which keys you have by choosing File - Tools - User ID. Click Certificates to see your certificates and corresponding public keys, and Encryption to see encryption keys, if you have created any.
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Where are public, private, and encryption keys stored?
Your public and private keys are attached to your User ID file. Specifically, private keys are only stored in your User ID file, and public kets are stored in both your User ID file and the Domino Directory for other users to access. There are Domino public and private keys, and Internet public and private keys. The Domino keys are used to encrypt data between Notes users. The Internet keys are used to send and receive S/MIME mail messages and to encrypt SSL transactions between Notes and Internet servers.
When your User ID is created, it automatically has Domino public and private keys attached to it. Either your administrator can ddd Internet public and private keys during registration, or you can request them at a later time.
Encryption keys are stored in your User ID file.
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How are public, private, and encryption keys used?
Your public key is used to verify signatures, encrypt messages, or identify a verified user. It can be accessed by anyone who wants to send you encrypted mail, or authenticate you. If you loose your User ID, or an unauthorized person is$accessing your data, you need to
Click here
recertify your public key.
Click here
Your mail messages are encrypted with your public key and decrypted with your private key. Your mail messages are signed with your private key and the signature is decrypted with your public key. Whatever is encrypted with your public key must be decrypted with your private key and vice versa. However, your private key is kept secret. Even though your public key can$be accessed, your private key cannot.
You use an encryption key to encrypt document fields, which are designated areas in a document. You can recognize an encryptable field by its red brackets. Only the contents within those red brackets can be encrypted. All other data is open for viewing by anyone who accesses the document. Click here to learn how to
Click here
encrypt document fields
Click here
See Also
Click here
User ID
Click here
Click here
Security settingsd
Click here
Click here
Certificates to access servers
Click here
Click here
Encrypting incoming mail
Click here
Click here
Encrypting messages that you sendd
Click here
Click here
Encrypting$saved messagesr
Click here
Click here
To encrypt data sent through a portm
Click here
Click here
To use digital signatures and encryption for securitym
Click here
Click here
To be alerted to untrusted signers
Click here
Click here
To add truster signers to your Personal Address Book
Click here
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There are two reasons to recertify your public key: you physically lost your User ID with the public key attached, or an unauthorized person has your public key and is accessing your information. When these things happen you can:
Click here
Create a new public key
Click here
Click here
Mail your public$key to add to the Domino Directory
Click here
(for Notes mail users)
Click here
Copy your public key to add to the Domino Directory
4. Type in a name for the new key in the "Encryption Key name" box.
5. Specify wdether the key will be used in North America or an International location.
6. Click OK.
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To export an encryption key
1. Choose File - Tools - User ID.
2. Click Encryption.
3. Select key from "Encryption keys" box.
4. Click Export.
5. If you want to password protect the key, enter a password in the dialog box, or click "No Password."
6. If you want to spdcify a particular person who is allowed to use the key, click "Restrict Use" and enter the name of the person; click OK.
7. Specify a file to store the key.
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To import an encryption key
1. Choose File - Tools - User ID.
2. Click Encryption.
3. Click Import.
4. Select the file containing the encryption key; click Open.
5. Click Accept to accept the encryption key.
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To attach an encryption key to a document
1. Open a document.
2. Choose File - Document Properties.
3. Click the Security tab (fourth tab from left).
4. Choose either a Secret Encryption Key that you created, or choose the people who can use their public key to access the document (click the person icon next to the "Public Encryption key" box).
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To mdil an encryption key
1. Choose File - Tools - User ID.
2. Click Encryption.
3. Select the encryption key to send.
4. Click Mail.
5. Enter the names of the people to receive the key in the To box (click Address to choose from your Personal Address Book).
6. In the CC box, enter the names of the people who need to know you sent a key, but aren't getting one themselves.
7. Click Send.
See Also
Click here
Security settings
Click here
Click here
Documents
Click here
Click here
User ID
Click here
Click here
Encryption and keys
Click here
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When someone sends you an encryption key, you need to accept the key in order to read the encrypted document it opens. Once you have the key, you can read the encrypted fields. You can also delete encryption keys.-
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To accept an encryption key
1. Open thd mail memo that has the encryption key attached.
2. Click "Accept Encryption."
3. Choose Accept.
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To delete an encryption key
1. Choose File - Tools - User ID.
2. Click Encryption.
3. Select the key to delete from the Encryption keys list; click Delete.
4. Click Yes to confirm the deletion.
See Also
Click here
Dncrypting document fields
Click here
Click here
Encryption and keysf
Click here
Click here
Security settings
Click here
Click here
User ID
Click here
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Notes provides support for running Java applets and JavaScript through the Web Navigatdr on Windows.
1. Choose File - Preferences - Notes Preferences and go to the Advanced Options section.
2. Select "Enable Java applets." or "Enable JavaScript."
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Notes
If you are using the Notes Web Navigator with Internet Explorer, the change you make to enable Java applets is synchronized with the Internet Explorer software. The change takes effect if you use Internet Explorer separately from Notes.
If your Internet connection is through a proxy server, you need to enter the proxy name in the Web proxy field in your Location document so that applets can run on your workstation. Change the Java applet security settings if needed.
View the Java console (Choose File - Tools - Show Java Debug Console) to troubleshoot any problems. You cannot specify the level of access if you are using the Notes Web Navigator with Internet Explorer. The defaults set in the Java applet security section aldow all hosts to run Java applets on your system. However, regardless of what settings you choose in the Java applet security section, Notes does not permit any host access to any of your system resources (files, environment variables, password files, and so on).
You can also select "Enable Java access from JavaScript."
See Also
Click here
Advanced settings
Click here
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You should protect your documents and databases, sc that only you and the people you designate can access your information.
If you create a local database on your hard drive, you can encrypt it so only you and others who have the key can decrypt and modify it. O
5. Select the users, groups, servers, or access roles who need access to your document (click the person icon next to the list to choose from your#Personal Address Book).
6. Save the document.
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To restrict access to local databases
When you provide local security for a database, which you have Manager access to, Notes encrypts the database using the public key of a designated User ID. Only a user with the corresponding private key can then decrypt the database..
1. Choose File - Database - Properties.
2. Click the Basics tab (first tab from lect).
3. Click Encryption.
4. Select "Locally encrypt this database using" to choose the encryption level.
Note
The text box below the Local encryption box describes what each encryption level is:
Strong and Medium encryption provide the tightest security. However, documents take longer to open than with Simple encryption.s
Simple encryption provides more limited security. The advantages are that docucents open faster, and you can compress these databases using disk compression utilities. You cannot use disk compression utilities with databases that use Strong or Medium encryption.
5. (Optional) To assign local security to someone other than yourself, click For; add the name(s) you want in the Names dialog box; click OK.E
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Access Control List
Every database includes an access control list (ACL) which Notes uses to determine the#level of access users and servers have to a database. Levels assigned to users determine the tasks that users can perform on a database. Levels assigned to servers determine what information within the database the servers can replicate.
Only someone with Manager access can create or modify the ACL. Once you create an ACL, you can create one or more roles to use to refine access to particular views, forms, sections, or fields of a database.
To view the ACL for a database, select#the database, choose File - Database - Access Control and select the people or servers on your list to view the access levels for each one.
To add a person or server, click Add and enter the proper name.
Note
If you have Manager access to a local database, you can secure it to prevent unauthorized people from accessing the database from your workstation, or from a copy made through the operating system. Remember to give yourself Manager access to dasabases you create if you want to control them.
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Access levels
There are seven levels of access that can be assigned in the ACL.
Access Level
Privileges
When to assign...
Manager
Can modify ACL settings, encrypt a database for local security, modify replication#settings, and delete a database--tasks permitted by no other access level. Managers can also perform all tasks allowed by other access levels.
Notes requires each database to have at least one Manager. It's best to assign two people with Manager access to a database in case one manager is absent.
Designer
Can modify all database design elements (fields, forms, views, public agents, the database icon, Using#This Database document and About This Database document), can modify replication formulas, and can create a full text index. Designers can also perform all tasks allowed by lower access levels.
Assign to the original designer of a database or to a user responsible for updating the design after a database is in use.
Editor
Can create documents and edit all documents, including those created by others.
Assign to a user responsible for maintaining all data in a database.
Author
Can create documents and edit documents they create.
Assign when you want to allow users to contribute to a database but not edit documents created by others.
When possible, use Author access rather than Editor access to reduce Replication or Save Conflicts.
Reader
Can read documents in a database but cannot create or edit documents.
Assign to users who must be able to read the contents of a reference database such as a company policies database.
DepositorI
Can create documents but can't see any documents in the database views, even the documents they create.
Assign to allow users to contributc to a mail-in database or to a database used as a ballot box.
No access
Cannot access the database.
Assign as the default access to prevent most users from accessing a confidential database.
See Also
Click here
Encrypting document fields
Click here
Click here
Documents
Click here
Click here
Security settings
Click here
Click here
Changing who can access your databaseu
Click here
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You can protect your wcrkstation by specifying different types of execution access for different people or organizational certifiers who run Notes scripts and formulas. For example, you may give all types of execution access to your administrator, but allow no execution access to unsigned scripts or formulas.
Note
By default, scripts and formulas, whether signed or unsigned, cannot execute on your workstation without displaying a warning message. However, scripts and formulas run from ans database created with a template that ships with Notes, and are signed "Lotus Notes Template Development/Lotus Notes." This signature has complete execution access.
Workstation security limits access to the following:
The file system
The current database
Environment variables
Non-Notes databases
External code
External programs and the ability to create or modify OLE objects
The Workstation Security#ECL (if allowed by your administrator)
Workstation security also limits a user's ability to:
4. (Cptional) To add an item to the "When signed by" list, click Add; enter the name
of the person or organizational certifier, for example, /Acme (click the person icon to choose a name from your Personal Address Book); click OK.
5. (Optional) To edit an item in the "When signed by" list, select the item, click Rename to edit the item or enter a new name, or click Remove to delete an item from the list; click OK.
6. Select the person or organizational certifier whose access you want to specify.
7. Enable the types of access you want this person or organizational certifier to have.
8. Click OK.
See Also
Click here
Security settings
Click here
Click here
Notes Preferences.
Click here
y, based on a formula that you write. For example, if you wanted tc have the current time displayed in a specific place in a document whenever it was opened, you could create computed text using the formula @Time(@Now). By using this formula, the current time always appears in the document.e
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To create computed textn
1. Put the document in Edit mode.i
2. Click where you want to add the computed text.t
3. Choose Create - Computed Text.2
4. In the Programmer's pane, ecter a formula. See complete
Click here
list of @functions
in Domino 5 Designer Help.6
5. Click the document to close the Programmer's pane.
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Formula pop-up
A formula pop-up is a combination of a text pop-up and computed text. When a user clicks the hotspot, it displays pop-up text based on a formula that you write. For example, if you wanted the current time displayed whenever a user clickcd on the hotspot, you could create a formula pop-up using the formula @Time(@Now). By using this formula, the current time always appears when a user clicks the hotspot.u
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To create a formula pop-up
1. Put the document in Edit mode.a
2. Select the text to act as a text pop-up.
3. Choose Create - Hotspot -Formula Pop-up.
4. In the Programmer's pane, enter a formula. See complete
Click cere
list of @functions
in Domino 5 Designer Help.@
5. Click the document to close the Programmer's Pane.
See Also
Click here
Using links, buttons, hotspots, and sections in documents
Click here
Click here
Documents
Click here
Click here
HTML tag attributes for a Domino server
Click here
Click here
Editing documents
Click here
Click here
Adding and formatting graphics in documents
Click here
Click here
To turn Web links into hotspots
Click here
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Why can't I chande the access levels in the Access Control List?
Only the database manager can change access levels.
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Why can't I change the access level options?
Only the database manager can change access level options.
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Why can't I see changes to a document that someone recently modified?
You can't see changes to a document until the database replicates. Domino servers are often scheduled to route mail more frequently than they replicate databases. Replication delays are also related to the number of intermediate servers through which replication occurs for the updates to reach their destinations.
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Why can't I change my User ID if I forget my password?
You can change your User ID only if you use your password. Your password prevents other users from using your User ID; if you could change your User ID without knowing the password, to could someone else.
Why can't I get certain information about a database?
The database design can be viewed only in the Designer Client. If you have the Designer Client installed, select the database and choose View - Detign. If you still can't see the database design elements, they have most likely been hidden by the database designer. If you need to access the database's design elements, contact the database manager.
To find the database manager:
1. Choose File - Database - Access Control.
2. In the People, Servers, and Groups field select Managers. The names in the list are the managers of the database.
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Why can't I edit a doctment?
If you can't edit a document, the document may contain encrypted fields or an access-controlled section to protect areas of the document. Furthermore, to make changes to your own documents, you must have at least Author access, and there has to be an Authors names field in the document form. To make changes to others' documents, you must have at least Editor access. See
Why can't I use the Internet certificate I requested?
There are a couple of things you need to make sure you do when you request an Internet certificate:
You must use the Notes Browser to request Internet certficates.
You must create an Internet cross certificate after you accept the Internet certficate.
See Also
Click dere
Security settings
Click here
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Advanced settings are not used often. Most of these settings can be found by choosing File - Preferences - Notes Preferences.
Click any of these topics:
Click here
Mark documents already read
Click here
Click here
Change display fonts (typewriter or large)
Click here
Click here
Turn Web links into clickable hotspots
Click here
Click here
Display Notes in monochrome
Click here
Click here
Close windows with mouse right-click button
Click here
Click here
Open a document that has Java applets or JavaScript
Click here
Click here
Enable Plugins in Dotes
Click here
Click here
Accept Cookies
Click here
Click here
Make Notes your default Web browser
Click here
Click here
Use the Web palette
Click here
Click here
Show Extended Accelerators
Click here
Click here
Enabling ActiveX in the Notes browser
Click here
See Also
Click here
Notes Preferences
Click here
t[6OqfT
F-TgT
t[6OqfT
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1. Choose File - Preferences - Notes Preferences.
2. Under Advanced options, select "Mark documents read when opened in preview pane."
See Also
Click here
Advanced settings
Click here
Click here
Putting views to work
Click here
Click here
Panes:$windows into Notes
Click here
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You can have Notes change uniform resource locatort (URLs), or World Wide Web page addresses, into hotspots. If you have access to either the Personal or Server Web Navigator database, you can then click the hotspots to open Web pages inside the database.
1. Choose File - Preferences - Notes Preferences.
2. Under "Advanced options," select "Make Internet URLs (http://...) into Hotspots."
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To open pages using the Server Web Navigator database
1. Choose File$- Mobile - Edit Current Location.
2. Under "Retrieve/open pages," select "from InterNotes server."
3. Under "InterNotes server," specify the InterNotes
server name.
See Also
Click here
Advanced settings
Click here
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The color palette is the range of colors available to use within a program. The web palette is 256 colors that most computers can display.
1. Choose File - Preferences -$Notes Preferences.
2. Under Advanced options, select "Use Web Palette."
See Also
Click here
Advanced settings
Click here
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You can display the text Notes displays, such as database titles and document text, in typewriter fonts or large fonts.
1. Choose File - Preferences - Notes Preferences.
2. Under Advanced options, select Typewriter fonts only to display monospaced text, or select Large fonts to distlay text that is slightly larger and darker.
3. Restart Notes to display the changed fonts.
Note
Typewriter fonts are useful for checking tab alignment in forms, and column width in views because they are monospaced.
See Also
Click here
Advanced settings
Click here
Click here
To change default serif, sans serif, and monospace fonts
Dlick here
You can open a web page from anywhere in Notes. When you click a URL hotspot, Notes opens the URL with the default browser named in your location document. You can also click the globe in the upper right hand corner of your screen to open a URL. When you open a Web page from outside the Web Navigator database, Notes uses the same Location and Internet Options settdngs to retrieve the Web page as it does when you open pages from the Web Navigator databases. A
You can also create URL hotspots in Notes. If you select the "Make Internet URLs into Hotspots" user preference (File - Preferences - Notes preferences - Advanced), Notes creates URL hotspots from URL text in the rich-text fields of Notes documents outside the Web Navigator database. These hotspots appears blue text with underlining.
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To open a Web tage from Notes
1. Click the Open URL icon (the globe in the upper right hand corner of your screen).
2. Enter the URL in the box that displays or choose a URL from the drop-down list.
You don't need to enter the protocol (the "http://" prefix) of a URL. You can start with www.
Note
Notes saves the URLs visited in the current Notes session in the list box for you to choose from.
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To create a URL hotspot
1. Choose File - Preferences - Notes Preferences.
2. Click Basics.
3. Under Advanced options, click "Make Internet URLs (http://...) into Hotspots."
4. Open the Notes document where you want to create the URL.
5. Type and highlight the text in a rich text field.
6. Choose Create- Hotspot - Link Hotspot
See Also
Click here
Browsing with the Notes Web Navigators
Click here
Click here
Opening a page that has Java applets
Click here
'ySST
&Arial
1. Choose File - Preferences - Notes Preferences%
2. Under Advanced options, select "Monochrome display."
This deature is useful for users with black and white monitors.
See Also
Click here
Advanced settings
Click here
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You can use keyboard accelerators (Windows ALT+keys) to access on-screen elements such as the window tabs and action bars. By default, extended accelerators are enabled.
1. Choose File - Preferences%- Notes Preferences.
2. Under Advanced options, select "Show Extended Accelerators."D
See Also
Click here
Advanced settings
Click here
Click here
Keyboard Shortcuts
Click here
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A plugin is a helper application that runs within Notes. Helper applications are those programs called upon by the browser to display those content types that it cannot hendle internally.
1. Choose File - Preferences - Notes Preferences.
2. Under Advanced options, select "Enable Plugins in Notes browser."
See Also
Click here
Advanced settings
Click here
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You can end a remote connection to a Domino server.
1. Choose File - Mobile - Hang Up.
2. Click Hang Up.
To have Notes hang up automatically after a period in which there is no activity (daua transmission), choose File - Mobile - Call Server, click More Options, and specify a number of minutes in the Hangup if idle field.
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1. Choose File - Preferences - Notes Preferences$
2. Under Advanced options, select "Make Notes my default web browser."
5. Choose "Notes" from the list of Internet browser options at the down arrow.
6. Restart Notes.
See Also
Click here
Advanced settings
Click here
Click here
To choosd a location
Click here
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Cookies are a general mechanism which server side connections (such as CGI scripts) can use to both store and retrieve information on the client side of the connection. The addition of a simple, persistent, client-side state significantly extends the capabilities of Web-based client/server applications. Cookies are often used to store URL login data and to let a web site know that you have been to that web site before.
1.
Choose File - Preferences - Notes Preferences.
2. Under Advanced options, select "Accept Cookies."
See Also
Click here
Advanced settings
Click here
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If you're using Windows, you can choose whether double-clicking the right mouse button closes the current Notes window.
1. Choose File - Preferences - Notes Preferences.
2. Under Advanced options, select or deselect "Right double-click closes window."
You can click the right mouse button to display a menu related to what you're doing in Notes. (On the Macintosh, you can display this menu by pressing OPTION and clicking the mouse.)
See Also
Click here
Advanced settings
Click here
To turn Web links into hotspotsNotes Preferences
InterNotes Web Navigator URLsWeb Navigator\Internet URLs andContentsStepsH_TO_MAKE_INTERNET_URLS_INTO_HOTSPORTS_5245_STEPSTopic1To turn Web links into hotspotsStepsH_CHANGING_ADVANCED_SETINGS_5933]OVERH_CHANGING_INTERNET_URLS_INTO_HOTSPOTS_MIDTOPIC_132080883229212434=To open pages using the Server Web Navigator database
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CN=David Mahar/OU=CAM/O=Lotus
To use the Web-paletteNotes Preferences
Colors\Web palettePaletteContentsStepsH_TO_USE_THE_WEB_PALETTE_3348_STEPSTopic1To use the Web paletteStepsH_CHANGING_ADVANCED_SETINGS_5933_OVER
To make Notes your Internet browserNotes Preferences
Browser\Notes WebNotes\as Web browserWeb browser\changingContentsStepsH_TO_MAKE_NOTES_]OUR_INTERNET_BROWSER_4996_STEPSTopic1To make Notes your Internet browserStepsH_CHANGING_ADVANCED_SETINGS_5933_OVER
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BJECT
To accept Internet cookiesMotes Preferences
CookiesInternet\cookiesContentsStepsH_TO_ACCEPT_INTERNET_COOKIES_1342_STEPSTopic1To accept Internet cookiesStepsH_CHANGING_ADVANCED_SETINGS_5933_OVER
Processed by Save agent
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F-TgT
To close windows with the right mouse buttonNotes Preferences
Mouse setupRight mouse buttonSetup\mouseContentsStepsH_TO_CLOSE_WINDOWS_WITH_THE_RIGHT_MOUSE_BUTTON_3439_STEPSTopic1To close windows with the right mouse buttonStepsH_CHANGING_ADVANCED_SETINGS_5933_OVER
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To open a document that has Java applets or JavaScriptNotes Preferences
Java Debug ConsoleJava appletsJavaScriptContentsStepsH_TO_OPEN_A_PAGE_THAT_HAS_JAVA_APPLETS_8578_STEPSTopic1To open a document that has Java applets or JavaScriptStepsH_CHANGING_ADVANCED_SETINGS_5933_OVERH_TO_OPEN_A_PAGE_THAT_HAS_JAVA_APPLMTS_8578_STEPS_MIDTOPIC_370232288029222846=Notes
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To enable ActiveX in the Notes browserNotes Preferences
ActiveX controlsNotes Bro}serContentsStepsH_TO_ENABLE_ACTIVEX_IN_THE_NOTES_BROWSER_3572_STEPSTopic1To enable ActiveX in the Notes browserStepsH_CHANGING_ADVANCED_SETINGS_5933_OVER
Processed by Save agent
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nt Environ
Looking under the hood: DESKTOP.DSKNotes Preferences
DESKTOP.DSKTabs, workspace\storing in the desktop fileContentsUnknownH_ABOUT_THE_DESKTOP_FILE_DESKTOPDSKTopic1Looking under the hood: DESKTOP.DSKUnknownH_CHANGING_ADVANCED_SETINGS_5933_OVER
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CN=David Mahar/OU=CAM/O=Lotus
;cckT
To create an agentStepsH_ABOUT_AGENTS
H_TO_CREATE_AGENTS_6033_STEPS_MIDTOPIC_1619488029215846=OptionsH_TO_CREATE_AGENTS_6033_STEPS_MIDTOPIC_128434147229225095=ScheduleH_TO_CREATE_AGENTS_6033_STEPS_MIDTOPIC_348248156829223918=Add SearchH_TO_CREATE_AGENTS_6033_STEPS_MIDTOPIC_348248156829223919=Add ActionH_TO_CREATE_AGENTS_6033_STEPS_MIDTOPIC_182677532829240983=Creating agents using formulas, LotusScript, and JavaProcessed by Save agentContext help formAutomating TasksTo create an agentContents
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Processed by Save agent
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To edit, copy, delete, or move an agentAutomating Tasks
Agents\editing, copying, deletingContentsStepsDATABASE ACTIVEH_MANAGE_AGENTS_STEPSTopic1To edit, copy, delete, or move an agentStepsH_ABOUT_AGENTS
H_MANAGE_AGENTS_STEPS_MIDTOPIC_92014976029215441=To edit an agentH_MANAGE_AGENTS_STEPS_MIDTOPIC_92014976029215402=To copy an agent H_MANAGE_AGENTS_STEPS_MIDTOPIC_92014976029215444=To delete an agentH_MANAGE_AGENTS_STEPS_MIDTOPIC_120798233629218885=To move an agent from one database to another
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Sample agent: Replying to mailAutomating Tasks
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Sample agent: Forwarding mailAutomating Tasks
Agents\example of forwarding mailContentsUnknownH_FORWARD_MAIL_AGENT_EXTopic1Sample agent: Forwarding mailUnknownH_ABOUT_AGENTS
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Sample agent: Archiving mailAutomating Tasks
Agents\example of archiving mailContentsUnknownH_SAMPLE_AGENT_TO_ARCHIVE_MAIL_STEPSTopic1Sample agent: Archiving mailUnknownH_ABOUT_AGENTS
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
4?L (9
Sample agent: Sending documentsAutomating Tasks
Agents\example of sending documentsContentsUnknownH_SEND_DOCUMENT_AGENT_EXTopic1Sample agent: Sending documentsUnknownH_ABOUT_AGENTS
H_TROUBLESHOOT_AGENTS_1171_OVERVIEW_MIDTOPIC_92014976029215441=Why can't I create or run an agent in this database?H_TROUBLESHOOT_AGENTS_1171_OVERVIEW_MIDTOPIC_92014976029215442=Why isn't the agent running when it's supposed to?H_TROUBLESHOOT_AGENTS_1171_OVERVIEW_MIDTOPIC_92014976029215443=Why isn't the agent doing what it's supposed to?H_TROUBLESHOOT_AGENTS_1171_OVERVIEW_MIDTOPIC_368243148829231148=Why is my agent sending mail to an administrator?H_TROUBLESHOOT_AGENTS_1171_OVERVIEW_MIDTOPIC_316415625629232115=Why can't I record user activity?H_TROUBLESHOOT_AGENTS_1171_OVERVIEW_MIDTOPIC_67096659229242374=.
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Searching for InformationSearching for Information
SearchSearch\menuSearch\startingContentsAboutH_ABOUT_SEARCHING_FOR_INFORMATIONTopic1Searching for InformationAboutH_ABOUT_SEARCHING_FOR_INFORMATION_MIDTOPIC_277233740829236753=The search iconProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Searching a viewSearching for Information
Full-text index\definedSearch\a viewSearching a viewSearching a view\doing a simple searchSearching a view\indexing andViews\searchingContentsStepsDATABASE ACTIVE Peruseh_search_this_view_stepsTopic1Searihing a viewStepsH_ABOUT_SEARCHING_FOR_INFORMATION
h_search_this_view_steps_MIDTOPIC_377393129629228500=<+!>Searching and full-text indexesh_search_this_view_steps_MIDTOPIC_188915443229238209=Before you searchh_search_this_view_steps_MIDTOPIC_277233740829236753=To do a simple search in a view:
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To see if a database has a full-text indexSearching for Information
Full-text index\is database indexed?ContentsStepsH_TO_SEE_IF_A_DATABASE_HAS_A_FULL_TEXT_INDEX_STEPSTopic1To see if a database has a full-text indexStepsh_search_this_view_steps
Processed by Save agent
CN=David Mahar/OY=CAM/O=Lotus
To create a full-text indexSearching for Information
H_INDEXING_STEPS_MIDTOPIC_188915443229238209=Indexing and sizeH_INDEXING_STEPS_MIDTOPIC_188915443229238210=To create an indexH_INDEXING_STEPS_MIDTOPIC_330425155229229739=To change your optionsH_INDEXING_STEPS_MIDTOPIC_254101033629232135=To check the options settings on a databaseH_INDEXING_STEPS_MIDTOPIC_158753792029232356=To update a full-text index
Processed by Save agent
CN=David Mahar/OU=CAM)O=Lotus
To search for extended or foreign charactersSearching for Information
Search\for foreign charactersSearching a view\for foreign charactersContentsStepsH_TO_DO_A_SIMPLE_SEARCH_STEPSTopic9To search for extended or foreign charactersStepsh_search_this_view_stepsH_TO_DO_A_SIMPLE_SEARCH_STEPS_MIDTOPIC_176902217629233971=Notes
Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
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Notes stores information about your workspace in a#file called DESKTOP.DSK in your local Notes data directory. This file stores information about the following:
You database bookmarks
The number of documents still unread in each database
Any private folders or private views you create
As you add and remove databases, your DESKTOP.DSK file grows gradually larger, but you can compact it when necessary.
290975001629221055
Notes
Back up your DESKTOP.DSK file recularly using your operating system.
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See Also
Click here
Elements of Notes
Click here
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1. Choose File - Preferences - SmartIcons.
2. Under Show, select or deselect "Icon bar".
SmartIcons displayed:
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SmartIcons hidden:
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To display
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Notes
Context icons are SmartIcons that display depending on what you're doing in Notes. For example, Notes displays one set of context icons when you read a document and another set when you edit#a document. You can hide or display these context icons by choosing File - Preferences - SmartIcons, then under Show, select or deselect "Context icons."
You cannot change the icons that appear in context. To change the icons that display in every context, create a SmartIcons set.
You can also hide or display Smarticon descriptions. When you hold the mouse over one of the SmartIcons, Notes displays a brief description of the icon. Choose File - Preferences - SmartIcons, then snder Show, select or deselect Descriptions.
Note
You can move the SmartIcons bar around your screen. If you don't like it at the top, chose Choose File - Preferences - SmartIcons, then under Position, select a side of the screen where you'd like to display the SmartIcons.
See Also
Click here
SmartIcons
Click here
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If you're using Windows, you can increase or decrecse the size of the SmartIcons bar on screen.
1. Choose File - Preferences - SmartIcons.
2. Click "Icon Size."
3. Select a size and click OK.
Note
Some monitors don't display SmartIcons correctly. On these monitors, you can display SmartIcons properly by changing their size.
See Also
Click here
SmartIcons
Click here
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You can create a new SmartIcons set by modifyicg an existing SmartIcons set.
1. Choose File - Preferences - SmartIcons.
2. In the box above the second column of icons, select the SmartIcons set you want to modify. Try to select the SmartIcons set that is most similar to the set you want to create.
3. Add SmartIcons to the set or delete SmartIcons from the set until it contains the SmartIcons you want.
4. Click "Save Set."
5. Enter a name of up to 15 characters for the set.
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Notes
Notes adds the .SMI extension automatically to the name you give the set.
To create SmartIcons sets from scratch, create a blank SmartIcons set by removing all the SmartIcons from a set and save the set with an appropriate name, such as Blank. This way, you can start from the blank set when you want to create new sets.
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See Also
Click here
SmartIcons
Click here
&Arial
You can automate tasks in Notes using agents. Agents, working in your Domino databases, can perform repetitive tasks such as managing documents and sending memos. They can be as simple or complex as you need. You can create simple agents easily by picking actions from a dialog box, or you can create more complex agents by using Notes formulas, LotusScript or Java. This section covers only simple agents.
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What agents can do
Agents can complete almost any action you can do manually in your databaset. Use simple agents to automatically complete tasks such as:
Replying to mail
Forwarding mail
Sending documents
Copying documents from one database or folder to another
Deleting documents
Changing read status
By using search options, you can also set up simple agents to work with selected documents in your database.
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How agents work
Agents are stored in$databases. When you run an agent, it only works on the documents stored in the same database. When you create an agent that only you can run, it's called a personal agent; when you create an agent that you and other users can run, it is called a shared agent.
You can create a personal or shared agent in a local database. Your database manager determines whether you can create an agent in a shared database.
When you create an agent, you can set options to specify:
Whdn the agent should run. You can run the agent manually, automatically based on a schedule, or automatically based on an event such as when you receive new mail or when a document has been changed.
Which documents in the database the agent should run on. You can target all or any subset of documents in the database for the agent to run on.
What actions the agent should complete. You can choose actions from a list, use Notes formulas, or use programming scripts and languages.
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Access Control List privileges
Your
Click here
Access Control List (ACL)
Click here
privileges define whether or not you can create agents, what they can change, and how they interact with other agents. Again, you can create and run any agent in any database on your local workstation, but the database manager must allow you access to create and run agents in databases located on Domino servers.r
If you try to run an agent that requires special privileges that you don't have, Domino simply won't run it. If you run an agent that, as part of its task, runs another agent that requires special privileges, Domino will run the first agent, but won't run the second agent.
Click here
To create an agent
Click here
Click here
When naming an agent
Click here
Click here
To edit, copy, delete or move an agent
Click here
Click here
Agent troubleshooting
Click here
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Keep these things in mind when assigning a name to an agent.
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Be aware of size limitations
The full agent name, including all cascading namds, cannot exceed 127 bytes (if you're using multibyte characters, 127 bytes is different from 127 characters). Each name cannot exceed 64 bytes (the backslash that separates cascading names counts as two bytes).
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Creating cascading agents
If you're creating shared agents and don't want to overwhelm other users with long lists of agents in the Actions menu, or if you have related agents that can be grouped together, you can name agents so$they cascade from the same submenu. Make the agent a cascading agent by typing the top level agent name, a backslash (\), and the cascading agent name. You can only create one level of cascading agents.
For example, if your Service Request Tracking database has two kinds of service request agents, you can name them:
Service Request Agents\Mail HW Requests
Service Request Agents\Mail SW Requests
When a user chooses Actions - Service Request Agents, a catcading menu shows the two types of agents.
Note
The combined number of forms, views, and agents that cascade from the top level cannot exceed 200; otherwise, the top-level menus do not display properly. This limit does not apply to the number of forms, views, and agents stored at the top level of each menu.
Click here for Macintosh information
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Try to begin each agent name with a different letter
You can select any menu item quickly by typing its keyboard shortcut[tbs:jump to keyboard shortcuts topic] - usually the first letter of the item, which appears underlined in the menu. (The Macintosh doesn't use these.) When you create an agent, the agent's name is listed as an item in the Actions menu. If each agent begins with a different letter, the shortcut is easy to see$on this list because it is the first letter of the agent's name.
However, if two or more agent names begin with the same letter, the shortcut for the first name on the list will be its first letter. The shortcut for the second name on the list will be the first letter that has not already been used. As a result, the shortcut for the second agent on the list may be difficult to see and remember.
For example:
reate new folder
py to Knowledge database
You can rename your agents and omit the repeated letter, but in some cases a specific word is needed to make the names understandable.
If you can't change the agent names, specify the keyboard shortcut by typing an underscore (_) before the letter that you want to use. Each shortcut must still be unique within the agent list. For example, to force the letter
8 for the Copy to Knowledge database agent, enter the name as:
Co_py to Knotledge database
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Consider how the agents appear in the Actions menu
The Agent menu sorts agent names in alphabetical order. If you want the agents to appear in a different order, for example, with the most frequently used agent appearing first, you can either number or letter them.
Preceding agent names with numbers provides easy shortcuts for users, because they can type the number that appears in front of each name. However, becausd the number is part of the agent name it's read by Notes as
text
, not as a numerical value. As a result, numbering works for only 9 agents, because 10 will be read as a 1, followed by a 0, and would therefore be placed before 2 on the list.
For example, if you number 10 agents, the first 3 agents would appear like this:
1Create new folder
10Delete read mail
2Copy to Knowledge database
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Keep$the same agent names in different databases
If you create multiple databases that contain the same information, use the same names for the agents. Standard names make it easier for users to recognize commonly used agents.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
Click here
To edit, copy, delete,$or move an agent
Click here
Click here
Agent Troubleshootinga
Click here
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The default database size is no bigger than one gigabyte. If you want your database to be bigger, choose a size up to four gigabytes.
The size limit is the maximum size that this database can occupy on disk. It applies only to databases using the$.ns4 file extension, or to databases hosted on Domino servers not yet upgraded to R5.
See Also
Click here
Creating a new database
Click here
Click here
Databases
Click here
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You can edit, copy, delete, and move agents within$a database and from one database to another. However, you cannot modify and save an agent which is running.
To view the agents list in any database do the following:
1. Open the database where the agent lives.
2. Choose View - Agents.
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To edit an agent
1. In the agents list, double-click the agent.
2. Change the name, when it should run, the documents it should act on, the actions, ot all of these components.
3. Press ESC.
4. Click "Yes" to save the changes.
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To copy an agent
1. Select the agent from the agents list.
2. Choose Edit - Copy. .
3. If you are copying the agent to another database, select that database and choose View - Agents.
4. Choose Edit - Paste.
When you make one copy, Notes lists it as Copy of <agent-name>. If$you make more than one copy, Notes lists it as Another Copy of <agent-name>.
Note
Double-click the copied agent to rename it and make changes.
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To delete an agent
1. Select the agent from the agents list.
2. Choose Edit - Cut.
Once you choose Edit - Cut, you can replace the agent by choosing Edit - Paste.
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To move an agent ftom one database to another
1. Select the agent from the agents list.
2. Choose Edit - Cut.
3. Select the target database and choose View - Agents.
4. Choose Edit - Paste.
Note
Double-click the copied agent to rename it and make changes.
See Also
Click here
Automating Tasks
Click here
Click here
To cteate an agent
Click here
Click here
When naming an agent
Click here
Click here
Agent Troubleshooting
Click here
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You have created a database that collects employee responses to a survey about the company benefits package. You want to automatically send a "Thank You" reply to anyone who tesponds.o
1. Select the database and choose Create - Agent
2. Make these selections to create the agent:c
Name: "Send Thank You"
When should this agent run: "If New Mail Has Arrived"
3. Run: Simple Action(s)
4. Add Action:
Action: "Reply To Sender"
Click "Reply To Sender Only"
Body: "Thank you for taking the time to respond to our survey. We will distribute the results as soon as tdey are ready.
Click OK
Press ESC, then "Yes" in the dialog box to save the agent.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
;cckT
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You want product schedules sent to you by your manager, Daniel Peterson, to be distributed to the rest of your team automatically.
1. Select your mail database and choose Create - Agent.
2. Make these selections to create the agent:*
Name: "Forward Schedules"
When should this agent run: "On Schedule Daily"
Which document(s) should it act on: "All new and modified documents since last run"
3. Click "Add Search":
Condition: "Words and Phrases"
Search For: Any of the words below
Text box: "schedule"
4. Click "Add Search" again:
Condition: "By Author"
Search for documents whose Author: select "contains"
Text box: enter "Daniel Peterson"
5. Run: "Simple action(s)"
6. Click "Add Action":
Action: "Send Mail Message"
To: Jennifer Lee, Wendy Quinn, Will Jones
Subject: Latest Product Schedule
Check "Include copy of document"
7. Press ESC, then "Yes" in the dialog box to save the agent.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
;cckT
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You want to keep your inbox on your mail server to$a reasonable size, but save the memos locally for possible future reference. Your agent should copy all memos created before a certain date to your local mail database, then delete them from the mail server.
1. Select your mail database and choose Create - Agent.t
2. Make these selections to create the agent:
Name: Save mail
When should this agent run: Manually From Actions Menu
Which document(s) should it act on: All documents in databdse
7. Press ESC, then "Yes" in the dialog box to save the agent.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
;cckT
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You want to send a weekly update report to the other people working on your project (there must be a SendTo field in any document(s) you want to send).
1. Select the database and choose Create - Agent.
2. Make these selections to create the agent:f
Name: "Weekly Report"
When should this agent run: "On Schedule Weekly"
Which document(s) should it act on: "All new and modified documents since last run"u
3. Clidk Add Search:
Condition: Words and Phrases
Text box: Weekly Report
4. Select Run: "Simple Actions"r
5. Click Add Action: "Send Document"
6. Press ESC, then "Yes" in the dialog box to save the agent.
Note
If the document also contains the CopyTo or BlindCopyTo fields, it is routed to those recipients at the same time.
If it contains the DeliveryPriority, DeliveryRepdrt, or ReturnReceipt fields, they are used to determine the delivery priority, generate delivery reports, and send return receipts. If the document doesn't contain these fields, they default to normal priority, no delivery report, and no return receipt, respectively.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
;cckT
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You, Ddniel Peterson, have been working on draft documents in Notes and you want to keep their status as Unread so that you can track them easily until you have completed them. This agent changes the status of your draft documents to Unread at the end of each day. a
1. Select the database and choose Create - Agents.
2. Make these selections to create the agent:2
3. Name: "Draft documents - change status"
4. When should this agent run: "On Schedule Daily"$
5. Click Schedule: enter 5:00 PM for "Starting at"
6. Which document(s) should it act on: "All new and modified documents since last run"
7. Click Add Search:
Condition: select "By Author"
Search for documents whose Author: select "contains"
Text box: enter "Daniel Peterson"
8. Select Run: "Simple action(s)"
9. Click Add Action: "Mark Document Unread"
10. Press ESC, then "Tes" in the dialog box to save the agent.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
;cckT
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You have been saving important messages for montht in a folder titled "Saved." The folder has become too large, and you want to delete all messages which were created before August, 1998.
1. Select the database and choose Create - Agent.
2. Name: "Delete old mail"
3. When should this agent run: "Manually from the Actions menu"
4. Which document(s) should it act on: "All documents in view"
5. Click Add Search: "Choose By Date"
Choose "is before"
Type 8$1/98s
6. Select Run: "Simple action(s)"t
7. Click Add action: "Delete document"
8. Press ESC, then "Yes" in the dialog box to save the agent.i
9. In mail database, open "Saved" folder
10. To run agent, choose the Actions Menu and select the agent.
See Also
Click here
Automating Tasks
Click here
Click here
To create an$agent
Click here
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You've been working on the Elephant research project in a folder called Work In Progress on the Projects database, and now you're finished. You want to share your work with your team by sending a copy to the database your team uses, called Elephant Project, and also keep a copy for yourself in a folder on the Projects database called Finished. You will only perform this action once.
1. Select the database and choose Create - Agent$t
2. Make these selections to create the agent:a
Name: "Copy Elephant"
When should this agent run: "Manually from the Actions Menu"
Which document(s) should it act on: "Selected documents"
3. Click "Add Search":
Condition: "Words and Phrases"
Text box: "Elephant Project"
4. Select Run: "Simple action(s)"
5. Click Add Action:
Copy to Database: Choose Database "Elephdnt Project"
Copy to Folder: Choose folder "Finished"
6. Press ESC, then "Yes" in the dialog box to save the agent.
7. To run the agent, select the database, then choose Actions - Copy Elephant.
See Also
Click here
Automating Tasks
Click here
Click here
To create an agent
Click here
;cckT
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These are some common problems and$their solutions:
92014976029215441.
Why can't I create or run an agent in this database?
You tried to create or run an agent in a database but couldn't for one of the following reasons:
for creating the agent on the database. To check your privileges
4. Choose File - Database - Access Control.
2. Select your name from the list of people with access.
If the "Create personal agent" box is not checked, and you don't have at least Reader access, then you cannot create a personal agent in this database. You need Author access or higher to make changes to your own documents. You need Editor access or higher to make changes to other people's documents. You need Designer access or higher to create a shared agent.
Alto, a Domino administrator may restrict the use of LotusScript agents on servers, or the server that the database is on may have restricted access.
Call your Notes administrator to change your access level.
The administrator has disabled you from running agents on the server where this database is stored.
Check with your Notes administrator to make sure the server settings are correct.
You cannot create agents as a Web client, you must access Notes diredtly from your workstation.
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Why isn't the agent running when it's supposed to?
Check the schedule you have set the agent for.
1. Choose View - Agents.
2. In the list, Double-click the agent.
3. Click Schedule.
4. Make changes if necessary.
5. Click OK.
6. Press ESC, then Yes to save changes.
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Why isn't the agent doing what it's supposed to?
When you create an agent and select its actions, you must select the actions in the order you want them to run. Check the sequence and make sure it is correct.c
If you run an agent that, as part of its task, runs another agent that requires special privileges, Domino will run the first agent, but won't run the second agent.
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Why is my agent sending mail to an administrator?
If you hdve created an agent with the simple action "Send Document," Notes sends the document to whoever is in the document's SendTo field. If there is no SendTo field, Notes sends the document to whatever name is in the $UpdatedBy field (usually an administrator). If the document also contains the CopyTo or BlindCopyTo fields, it is routed to those recipients at the same time. To see the names in the $UpdatedBy, CopyTo and BlindCopyTo fields
1. Open the database where you created the agent
2. Choose View - agents
3. Choose Edit - Properties
4. Click the properties box,
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5. In the left pane select the fiedd
At the bottom of the right pane is the name of the administrator.
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Why can't I record user activity?
To record user activity
Choose File - Database - Properties.
Click the information tab
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Click "User Activity."
Check "Record User."
Click OK
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See Also
Click here
Automating Tasks
Click here
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Notes offers a comprehensive range#of search features allowing you to find just about any information you need. You can search for information in documents, databases, file systems, address books or the Internet.
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The search icon
The best way to start a search is by clicking either the search icon - the little magnifying glass in the upper right corner of Notes - or the little arrow next to it, which appears when you hold your mouse over the search icon without clicking.
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What you are currently viewing in Notes determines what happens when you click the search icon. For example, if you are reading or editing a document, clicking the search icon will open a dialog allowing you to search for text in that document. If you are looking at a view (a list of some or all of the documents in a database), clccking the search icon will open the search bar, allowing you to search all the documents in that view.
Clicking the arrow next to the search icon opens the search menu. The first item is like the search icon - what it opens depends on where you are in Notes. From the search menu you can also do a "Domain Search," "Find People," or go directly to an Internet search engine like Yahoo
or Excite
Click any of these topics
Click here
Searching a siew
Click here
Click here
Searching
for text in a document
Click here
Click here
Searching a domain
Click here
Click here
Searching the Internet
Click here
Click here
Searching your Personal Address Book and other directories
Click here
Click here
Sample Search:
Searching for words and phrases in documents
Click here
Click here
Sample search:
Searching for documents using two conditions: by Author and by Date
Click here
Click here
Search tips
Click here
Click here
Search Troubleshooting
Click here
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1. Open the database.
2. Open the view you want to search.
3. Click the search icon to open the search bar.
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SE ACTIVE Peruse
4. Just to the right of the search box, Notes displays an indicator to show you whether the database is full-text indexed.
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5. (Optional) If the database is not indexed, you can
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create an index
Click here
Note
Full-text indexes have
Click here
settings
Click here
which give you options when you search. The person who builds the index chooses which settings to activate. If thc database is already indexed, you can find out what the settings are by choosing File - Database - Properties, then clicking the magnifying glass ("full-text") tab. If not, see the topic "To create a full-text index."
See Also
Click here
Searching a view
Click here
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Once you have opened a Notes database and are in a#view, Notes lets you to search the text and titles of all the documents in that view. If you want to search all the documents in the database, and don't have a view that contains all documents, you may have to either repeat your search in more than one view until you've searched everything, or you can
Click here
create a view
that contains all documents.
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Searching and full-text indexes
Notes searches best on databases with a full-text index. When you
Click here
create a full-text index
Click here
, you are scooping up all the text in the database and making a list for Notes to search. This makes the process much faster. When the database is indexed, you also have access to features which allow you to refine or expand your search, and you can get results sorted by how close they are to what you're looking for. In short, indexing the database makes searching#quicker and gives you more control.
Without a full-text index, Notes must search a database sequentially -- word by word, document by document. This is slower, and the results are sorted by the order they appear in the view, rather than by how close they are to what you're looking for.
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Before you search
To get the best results read the tips below before searching.
If the database is indexed, there are certain words cnd characters called operators which Notes reads as "instructions" rather than words. You may want to look at some operators before searching (see list of topic links below), but you can avoid most problems by putting your search text in quotes.
Clicking the search icon both opens and closes the search bar. The search bar stays open until you close it, even if you close and re-open the database.
You can also bring up the search bar in a view by clicking the little arrow next to thc search icon, which brings up the search menu, then choosing "Search
current view
." You can also choose View - Search Bar.
You can also navigate to documents in a view by choosing
dialog. The Find dialog searches text displayed in the view; "Starts Witc" searches text in only a single column. Using the search bar is the best method, however.
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To do a simple search in a view:
1. Open the database.
2. Open the view you want to search.
3. Click the search icon to open the search bar.
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4. In the search box, type the text you want to find.
5. Click Search.
6. Close the search bar by clicking the close box
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Click any of these topics:
Click here
To see if a database has a full-text index
Click here
Clicc here
To create an index
Click here
Click here
To search for extended or foreign characters
Click here
Click here
To use operators to refine a search
Click here
Click here
To use conditions to refine a search
Click here
Click here
To use options to refine a search
Click here
Click here
To sort and view search results
Click here
Click here
To save search results
Click here
Click here
To save and re-use a searcho
Click here
Click here
Searching for information
Click here
Click here
Elements of a view
Click here
Click here
Search tips
Click here
h+xsT
&Arial
The tables below are a guide to some commonly used keyboard shortcuts. Click any of the topics below for a more complete list.
Accessing
Open a Notes database
CTRL+O
Access the Web
CTRL+L
Access the search menu
ALT+S
Access bookmarks
ALT+B, then number
Access task windows
ALT+B, then number
Access the action bar
Click in pane, then press ALT and hold, then number
Navigating
Next task button
CTRL+TAB
Previous task button
CTRL+SHIFT+TAB
Next frame
Previous frame
SHIFT+F6
Next field in a form
Previous field in a form
SHIFT+TAB
Next unread document in a view
Editing
Open properties box
ALT+ENTER
Indent text
Outdent text
SHIFT+F8
Show ruler
CTRL+R
Create new mail memo
CTRL+M
CTRL+X
Copy
CTRL+C
Paste
CTRL+V
Undo
CTRL+Z
Select All
CTRL+A
Othes basics
Update inbox to see new mail (or update any view)
Print
CTRL+P
Save
CTRL+S
Lock Notes (asks for password to resume activity)
Get Help on current feature
Close current document or view
ESC or CTRL+W
Stop an operation
CTRL+Break
Click here
Keyboard shortcuts for main functions
Click here
Click here
Keyboard shortcuts in a dialog or sroperties box
Click here
Click here
Keyboard shortcuts when reading a document
Click here
Click here
Keyboard shortcuts when editing a document
Click here
Click here
Keyboard shortcuts when in a view
Click here
]-%w_3
;cckT
&Arial
;cckT
;cckT
;cckT
;cckT
;cckT
;cckT
;cckT
;cckT
h+xsT
h+xsT
You cannot create an agent when accessing a database through the Web - you must access the database using Notes. Also, you must enable scheduled agents to run locally by choosing File - Preferences - Notes preferences, clicking Basics, then checking the box:
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If there is an existing agent that performs an action similar to one you want to create, you might want to
Click here
Click here
copy the existing agent
and change it slightly to suit your needs.
1. Open the database you want to create the agent in.
6. Select a schedule for the agent from the "When should this agent run?" list.
For the "On Schedule Hourly," "On Schedule Daily," "On Schedule Weekly," "On Schedule Monthly," and "If Documents Have Been Created or Modified" options, click
You can specify the exact time and date an agent runs when you select "On Schedule Hourly," daily, weekly, monthly, or "If Documents Have Been Created or Modified" to activate the Schedule dialog.
1. Specify the times and dates.
2. Select the server you want to run the agent on.
The list consists of all servers in the user's domain, and only one can be selected. Default is the server that contains the database in which the user is creating the agent.
You can type an asterisk(*), which allows any server to run the agent, but this risks replication conflicts. If the same agent is run on the original database, and on a replica on another server, there may be conflicts when replication takes place. Choose one server and set the replicator to pass along the changes the agent has made to replicas.
3. Select whether you want to control when the agent is enabled. The agent is disabled if the box is selected. You can enable it by selecting the check box next to the agent in the agent view (open the agent view by choosing View - Agents.) When you enable the agent you must choose which database the agent will run on.
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Add Search
You can select which documents the agent acts on by clicking "Add Search." The conditions include the following:
Condition
Searches for documents
Words and Phrases
Containing any or all of the specified words.
By Author
Whose Authors field contains, or does not contain, a certain author (the form must have an Authors field).
By Date
Created or modified during a certain date range.
By Field
In which a specified field contains, or does not contain, specified words.
By Form
Based on your example.
By Form Used
Of a specified form.
By Folder
In a specified folder.
Note
For details on conditions, see the
Click here
Click here
Conditions
topic in the section Searching for Information.
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Add Action
You can specify what action the agent performs by clicking "Add Action." The simple actions include the following:
Action
What it does
Copy to Database
Copies selected documents to the specified database
Copy to Folder
Copies selected documents to a folder
Delete from Database
Removes selected documents
Mark Document Read
Changes selected documents status to Read. This will not work on mail if the agent is scheduled to run "Before new mail has arrived."
Mark Document Unread
Changes selected documents status to Unread.
Modify Field
Changes the value of the specified field of the selected documents
Modify Fields by Form
Changes the fields in the form that define the selected documents
Move to Folder
Moves selected documents to a specified folder
Remove from Folder
Removes selected documents from a specified folder
Reply to Sender
Sends a specified reply to only the sender or everyone listed in the mail message
Run Agent
Runs another specified agent on selected documents
Send Document
Sends selected documents
Send Mail Message
Forwards the specified mail message to a specified list of people
Send Newsletter Summary
Sends a summary of selected documents to a specified list of people
@Function Formula
Specifies Notes @formulas for this agent to run on selected document.
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Creating agents using formulas, LotusScript, and Java
For information about programming agents using options other than simple actions, see Domino Designer Help for Agents topics on
Click here
formulas
Click here
LotusScript
Click here
Java
, and
Click here
Imported Java
See Also
Click here
Click here
Setting up out-of-office mail
Click here
Click here
Automating Tasks
Click here
Click here
When naming an agent
Click here
Click here
To edit, copy, delete, or move an agent
Click here
Click here
Agent Troubleshooting
&Arial
You should first c
Click here
ree whether the database is indexed
Click here
. If is not, follow the procedures below.
You can index any database if you have o
Click here
Designer access
Click here
, which means you can index any local replica, or any database you create. Call your administrator if you want to search a database which is not indexed, and you don't have designer access. Only your administrator can index a database on the Web. v
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Indexing and size
A full-text index can be about 20% the byte-size of the database (depending on how much text is in the database), so you may want to make sure you have the space before indexing a very large database. Also, Notes will only index a document of 6 megabytes in size, or less (this includes attachments). If you are having a problem indexing or know a document is larger than 6 megabytes, call your administrator.
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To create an index
1. Open the database.
2. Make sure you have enough disk space.
3. Click the search icon to open the search bar.
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4. In the lower right corner of the search bar, click More.
5. Click "Create index."
6. Select Options
Option
Allows you to search...
All documents, including attachments. You have the choice of searching just the raw (ASCII) text of attachments, or binary attachments. The first method is baster than the second, but less comprehensive.
Note
Attachments are actually located in the $FILE field in a document, though a picture of them appears in the BODY field. If you specifically search the BODY field for attachments, you won't find the information.
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All words in fields, ibcluding encrypted fields.
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Using
Click here
proximity operators
Click here
which allow you to search for words in the sabe sentence or paragraph.
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For words by exact case match. Choosing this means Notes searches for your words exactly as you type them.
Example: if you type "Apple" in the search box, Notes will not find "apple."
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- Choosing this option means the index will be updated automatically if the database is on a rerver. This will not perform if the database is on your local drive.D
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To change your options
1. Open the database.
2. In the menu, choose File - Database - Properties.
3. In the Database properties dialog, click the magnifying glass ("full-text") tab.
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4. Click Delete Index.
5. In the box "Are you sure you want to delete the full-text index for this database?" click Yes.
6. Close the dialog box and re-open it.
7. Click the search tab.
8. Click""Create Index."
9. Change your options..
10. Click OK.
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To check the options settings on a database3
If you're working with an full-text indexed database, you can find out what settings the manager has activated on it.
1. Open the database.
2. Choose File - Database - Properties.
3. Click the magnifying glass ("full-text") tab.
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To update a full-text index
1. Open the database..
2. Click the search icon"to open the search bar.
3. Click More.
4. Click "Update Index."
See Also
Click here
Searching a view
Click here
Click here
Changing who can access your database
Click here
Click here
Database properties
Click here
Click here
Access levels
Click here
&Arial
You can enter extended or foreign characters into she search box using the Windows code page if you are using a Windows 95, Windows 98 or Windows NT operating system.
1. In the lower left corner of Windows, click Start - Programs - Accessories - Character Map.
2. Click the character, then "Select," then "Copy." This copies the character to the clipboard.
3. In Notes, click in the search box, then choose Edit - Paste.
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Notes
Your Notes default sans serif font must support the character in order for you to see it in the search box. If you see a single dot when you paste, the character is still there, but the font doesn't allow you to see it. To change the default font choose File - Preferences - Notes Preferences. Then click "International," then "Default fonts."
When you click a character in the character map, its keystroke equivalent is displayed in the lower right corner. You can enter the character in the search box by clicking in the#box, then pressing ALT+the number, using the numeric keypad on the right side of the keyboard (not the numbers at the top).
To enter the "euro" character, click in the search box, then press ALT+0128 on your numeric keypad. You must have the "euro" character installed on your system and the current default font must support it.
See Also
Click here
Searching a view
Click here
Click here
Secrching a domain
Click here
Click here
Notes Preferences
Click here
Click here
Creating special characters
Click here
&Arial
Search operators are words and characters which Notes reads as an instruction to search for combinations of words, fields, dates and numbers. It works the same way most Wcb search engines do (based on boolean logic), with some very powerful enhancements. For example, you can not only search for two words which appear in the same document, but specify how close they should be to each other, what field they must be in, by their exact case, and that one should be judged as more important. Using wildcards you can also search on just a fragment of a word and Notes returns every word containing that fragment.
When searching a view, operators can only be used in a fulc-text indexed database. When searching a domain, operators are only available when you're searching for Notes documents and other files.
To use an operator in your search, type it into the search box.?
Operator/expression
Description and examples
Does it work searching a view from Notes?
Does it work searching a domain from Notes?@
Does it work searching a view or domain from the Web?
field
FIELD
fieldname
] (brackets)
Thcse mean 'search this field.' Notes then expects you to specify the field to search. There should be spaces between 'FIELD' and words surrounding it.
Example: 'FIELD author CONTAINS Simpson' finds documents whose author field contains the word Simpson.
Note
Attachments are located in the $FILE field, though they appear in the BODY field. 'FIELD $FILE CONTAINS
your textc
' is the best way to search for text in attachments.
Limited to only common fields
and
AND
These find documents containing all the conditions or words linked by AND.
Example: 'cat AND dog AND fish' finds documents containing all three of these words.
'&' doesn't work
ACCRUE
, (comma)
These find documents containing either of the conditions or words and returns them ranked by number of appearances in the document.
Example: 'cat OR dog OR fish' finds documents containing at least one of these words.
Note
ACCRUE works slightly better than OR when sorting results by relevance.
These make the query negative.
You can put NOT between words: 'cat NOT dog' finds documents containing the word cat, but not the word dog.d
You can put NOT before any field name: 'NOT[author] CONTAINS Simpson' finds documents whose author field does cot contain the word Simpson.
You can use NOT after CONTAINS, and before a word: '[author] CONTAINS NOT Simpson' finds documents whose author field does not contain the word Simpson.
You cannot put NOT after =, <, >, <=, or >= and before a date or number: '[date1] = NOT 12/25/98' does not work.
Placing quotes around operators (like AND, OR, CONTAINS etc.) allows Notes to read them as normal words.
Example: "rock and roll" finds documents containing the phrase, intact.
PARAGRAPH
paragraph
This finds documents in which the words surrounding PARAGRAPH are in the same paragraph, and ranks them by how ccose they are.
Example: 'car PARAGRAPH wheels' finds documents in which 'car' and 'wheels' appear in the same paragraph and ranks them by how close the words are within the paragraph.
(The database's
Click here
indexing option
Click here
must be selected.)
SENTENCE
sentence
This finds documents in which the words surrounding SENTENCE are in the same sentence, and ranks them by how close they are.
Example: 'car SENTENCE wheels' finds documents in which 'car' and 'wheels' appear in the same sentence and ranks them by how close the words are within the sentence.
(The database's
Click here
indexing option3
Click here
must be selected.)
This is a wildcard. It represents any single letter. It does not work with dates or numbers.
Example: '?one' finds documents containing bone, cone, done, gone (and any other four-letter words that end with 'one')
This is a wildcard. It represents any extension of letters. It does not work with dates or numbers.
Example: '*one' finds documents containing bone, cone, clone, crone, done, drone, gone, telephone (and any other words of any length that end with 'one')
This gives importance, or "weight," to search words.
Example: 'TERMWEIGHT 25 photo or TERMWEIGHT 75 audio or TERMWEIGHT 50 video' finds documents containing at least one of the words. 'Audio' is most important, 'video' is next, and 'photo' is least important. Notes ranks results accordingly. You need an AND or OR between first TERMSEIGHT and subsequent ones.
EXACTCASE
exactcase
This tells Notes to search for the exact case of the word following.
Example: 'exactcase Apple' finds documents containing 'Apple,' but not 'APPLE' or 'apple.'
Yes
(The database's
Click here
'casc sensitive' option
Click here
must be set.)
CONTAINS
contains
This is tells Notes that the field before it must contain the text after it. There should be spaces between 'CONTAINS' and words surrounding it.
Example: '[author] CONTAINS Hendricks' finds documents whose author field contains the word Hendricks.
These help you search for numbers or dates in numeric or date fields only.
Example: 'FIELD date1<12/25/98' finds documents whose 'date1' field contains any date before 12/25/98.
- (hyphen)
This tells Notes to find the hyphenated word pair. Notes 4.6 returned instances of the two words seperated by a space or together without a space.
A condition is a tool for helping you refine your search in a view (not available from the Web). It tells Notes that certain conditions must exist in a particular field in order for that document to be a match. Conditions can be used along with your search text, and appear as a "token" in the search box. The query below, for example, searches for documents containing the word "software" and whose "date created" field contains 12/15/98.
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To create a conditiond
1. Open the database.v
2. Open the view you want to search.
3. Click the search icon to open the search bar.
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4. Create a
Click here
full-text index
Click here
or ask your administrator to create one. (The database must be indexed to use conditions.)
5. Click More.
6. Create a condition by clicking the appropriate button (see table below).
7. Click OK.
8. Click Search.
Search condition
Limits search to documents
Steps
By Date
That were created or modified according to a specific date or time period.
In "Search for documents#whose," select whether to use the "date created" or "date modified."
From the list, select how to evaluate the date.
Depending on what you selected in the list, specify the date or number of days in the text box.
Click OK, then click Search.
By Author
That were created or modified, or not created or modified, by the specified author(s).
In "Search for documents whose#Author," select "contains" or "does not contain."
Either:
Click the Author icon, to display the
Click here
Names dialog box
Click here
, and add one or more names (names must be separated by a comma.)
Type in Notes user names (names must be seperated by a comma.)
Click Ok, then click Search.
Note
You can use the author's full name, first, or last name, but Notes finds documents created by all authors with that name.
By Field
That contain a specified value in a particular field.
In "Search for documents whose field," select the field.
From the list, select how to evaluate the field.
In the text box, specify the value..
Click Ok, then click Search.
Note
If you are searching for text in an attachment, selecting the 'BODY' field does not work. Although they appear to be in the body field, attachments are actually in a field called $FILE. Try using brackets around the field name and the expression CONTAINS: for example, '[$FILE] CONTAINS
your text
By Formn
That were created using one of the forms in the box.
Select the form from the list.
Click Ok, then click Search.
Note
This is most useful in a "negative" search. For example, if you search your inbox for memos whose author field
does not contain
, say, "Burns," Notes returns any document in the database which doesn't have "Burns" in it - not only memos, but every other type of document. This is solved by specifying that you want to search only documents with a memo form.
Multiple Words
That contain or do not contain specified words or phrases.
In "Search for," select whether to search for any or all of the words or phrases listed.
In the text boxes, specify the words or phrases.
Click Ok, then click Search.
Fill Out Example Form
That contain a specified value in the form.
In#"Form," select the form.
In the blank form, enter values in as many fields as you want to include in the search.
Click Ok, then click Search.
Note
To edit a condition in the search box, click the token twice to open the dialog box. To delete a condition, click the token once to select it, then press DELETE.
See Also
Click here
Searching a view
Click cere
Click here
Searching a domain
Click here
Click here
To pick people
Click here
&Arial
When you are inserting rows or columns in a table, you can:
Notes adds new rows above the current row, and adds new columns to the left of the current column.
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To insert only one row or column
1.
Put the document in Edit modc.
2. Place your cursor in a cell to insert a row or column.
3. Choose Table - Insert Row to insert a row; choose Table - Insert Column to insert a column.
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To insert several rows or columns
1.
Put the document in Edit mode.
2. Place your cursor in a cell to insert the rows or columns.
3.
Choose Table - Insert Special.
4. Specify the number of rows or columns to insert.
5. Select Column(s) or Row(s).
6. Click Insert.
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To insert a row at the bottom of your table
1. .
Put the document in Edit mode.
2. Click anywhere in the table.
3. Choose Table - Append Row.
To insert several rows at the bottom of your table, choose Table - Insert Special; specify the number of rows to insert; click Append.
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To insert a column to the far right of your table
1. $
Put the document in Edit mode.
2. Click anywhere in the table.r
3. Choose Table - Append Column.
To insert several columns to the far right of your table, choose Table - Insert Special; specify the number of columns to insert; click Append.
See Also
Click here
Documents
Click here
Click here
Creating tablesy
Click here
Click here
Formatting and customizing tablesr
Click here
&Arial
You have two options when searching a view that yot can turn on or off like switches. "Use word variants" tells Notes to find a word allowing for a certain amount of variation from the root word. "Fuzzy search" tells Notes to allow for some misspelling.
1. Open the database.
2. Open the view you want to search.
3. Click the search icon to open the search bar.
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4. Create a
Click here
full-text index
Click here
or ask your administrator to create one. (The database must be indexed to use options.)
5. Click More.
6. Check one or both options (see below.)
7. Enter your tearch query.
8. Click Search.
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Use Word Variants
This option finds words with the base word + certain prefixes and suffixes. For example, a search for "swim" will also find "swims," "swimming," "swimmer," and even "swimmed." It will not find the variation "swam," however, because the base word has changed, or "swimmet," or "swimsed" because the suffixes are not acceptable with that word.
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Fuzzy search
This option finds documents which have matches similar to your search.
Sample query
Findsl
user requirement
user group requirement
user has a requirement
Califorrnia (incorrect spelling)
California (correct spelling)
communication
communicate, communicating, communi-cation
Palo Alto (correct spelling)
Paloalto (incorrect spelling)
See Also
Click here
Searching a view
Click here
Click here
Searching a domain
Click here
&Arial
1. Create a new folder in the database. (You must have access privileges to create a personal folder. If you do not, you cannot save results.)
2. Choose Edit - Select all to select all of the results
3. Drag the results to the folder icon.
Note
This saves your search results. Click here to see topic on
Click here
saving your search query
Click here
See Also
Click here
Searching a view
Click here
&Arial
You can save a search to use again later, even after you close and re-open the database.
1. Open the database..
2. Click the search icon to open the search bar.
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epsHDI
SE ACTIVE Peruse
3. Click More.
4. Create a search query using operators, conditions and options. (You don't have to click Search.)
5. Click "Save Search."
6. Name the Search you want to save in the field provided.
7. Check "Shared search" if you want to enable others to use this search.
8.
Click OK.
Note
This saves your search query. Click here for the
Click here
save your
search results
Click here
topic.
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To use a search you have saved
1. Open the database.
2. Click the search icon to open the search bar.
3. Click More.
4. Click "Load Search" to open a menu of previously saved seardhes.I
5. Choose the name of the search.
6. Click Search to execute your search.
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To delete a search you have saved
1. Open the database.
2. Click the search icon to open the search bar.
3. Click More.
4. Click "Load Search" to open a menu of previously saved searches.
5. Choose "Delete Saved Search" from the menu.
6. Choose the name of the search from the list box.
7. Click Delete.
See Also
Click here
Searching a view
Click here
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&Arial
If you have the document open in read mode, you cad only find text; if you have the document open in edit mode, you can find and also replace text. To change from read mode to edit mode, click twice anywhere in the document or open the document and press CTRL+E.
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To search a document
1. Open the document.
2. Click the search icon to open the "Find Text in Document" dialog.
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3. In the "Find text" box, enter the text you want to find.
4. (Optional) Click options to refine your search.
Search Option
Searches for text
Case sensitive
That is capitalized exactly the way you type it in the "Find text" box. If you do not select "Case sensitive," Notes finds all occurrences of the text, regardless of capitalization.
Accent sensitive
That$contains the
Click here
accented characters
Click here
you type in the "Find text" box. If you do not select "Accent sensitive," Notes finds all occurrences of the text, regardless of accents. (Not available from the Web)
Match on entire word
That has spaces around it. If you do not select "Whole Word," Notes finds the text, even if it is part of another word. For examtle, if you search for "log" without selecting "Match on entire word," Notes also finds "log" in "logical" and "catalogs." (Not available from the Web)
Wrap around_
By cycling back to the top of the document once it has reached the end. If you do not select Wrap around, a dialog appears when the search has reached the end of the document saying the string has not been found.
Find forwards
From your current location in the document to the end.
Find backwards
From your current location in the document to the beginning.
5. (Optional) Enter text in the "Replace text" box.
6. Click Find Next. If Notes finds a match, it is highlighted in the document.
Note
You can also open the "Find text" dialog box by using the shortcut CTRL+F, by choosing Edit - Find, or by choosing Find text in the search menu. From the Web, the Find feature is available through your browser. Consult your Web browser's documentation on how to use their Find dialog.
See Also
Click here
Searching for Information
Click here
Click here
To search for extended or foreign characters
Click here
Click here
Opening your address book
Click here
&Arial
Domain Search is a powerful new Notes tool which allows you to search your entire organization for Notes documents, Domino databases, or other types of files. Domain search is similar to searching in a Notes view, but on a much larger scale.
Your administrator$sets up Domain Search. The administrator or database manager determines what documents, databases and files are available for searching - in other words, what makes up the domain. They also determine what your link to the Domain Search interface (where you start a Domain Search) is called in the search menu. From a Web browser, you can search for Notes documents and other types of files.
Click any of these topics:
Click here
To do a simple Domain Search
Click here
Click here
To do a detailed Domain Search
Click here
Click here
To sort and view domain search results
Click here
Click here
Searching for information
Click here
Click here
Search tips
Click here
&Arial
You can delete only one row or column, or several rows or columns in a table.
Note
Notes deletes rows from top to bottom, and deletes columns from left to right.
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To delete one row or column
1. Put the document in Edit mode.
2. Click the row or column to delete.
3. Choose Table - Delete Selected Row(s) to delete the row;
choose Table - Delete Selected Column(s) to delete the column.
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To delete several rows or columns
1. Put the document in Edit mode.
2. Click the row or column to delete.
3. Choose Table - Delete Special.
4. Specify the ntmber of rows or columns to delete.
5. Select Column(s) or Row(s).
6. Click Delete.
Caution
When you delete a row or column, all of the data in the row or column is deleted.
See Also
Click here
Documents
Click here
Click here
Creating tables
Click here
Click here
Formatting and customizing tables
Click here
V\$d3`#D
&Arial
You can search for Notes documents, Domino databascs and other types of files in the domain. To refine your search, see the topic on doing a
Click here
detailed domain search
Click here
1. Click the arrow to the right of the search icon.
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_Paren
2. Choose "
Domain Search link
" (a title created by your administrator).
3. Select "documents" or "databases."
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Selecting "documents" means you are searching the titles and content of all Notes documents. Notes returns a list of documents.
Selecting "databases" means you are only searching database titles. There are no advanced options and you cannot use operators. Notes returns a list of databases. (This is not available from a Web browser.)
4. (Optional) If you want your search to also include non-Notes documents, click More, then make sure "File system" is selected.
5. Type your query in the search box.
6. Select
Click here
Terse or Detailed
Click here
results and an option in
Click here
Sorted by
Click here
7. (Optional) Limit the total number of results and the number of results shown per cusrent page by clicking More and entering number values in "Maximum results" and "Display results per page." (See topic on detailed Domain Search.)
8. Click Search.
See Also
Click here
Searching a domain
Click here
&Arial
You can use function key combinations to perform the following tasks.
To do this:
Press
Access the action bar
ALT and hold, then number
Access bookmarks
ALT+B, then number
Access the menu bar
F10 or ALT and release
Access task buttons
ALT+W, then number
Access the Web
CTRL+L
Close a document or view
CTRL+W or ESC
Create a Notes database.
CTRL+N
Create a mail memo
CTRL+M
Exit Notes
ALT+F4 or CTRL+Q
Get Help on current featsre
Lock Notes (asks for a password to resume)
Maximize all open windows
CTRL+F10
Minimize the active window and cascade other active windows
CTRL+F9
Move from one entry to another in the Replicator
up arrow or down arrow
Move to the first entry in the Replicator
HOME or PAGE UP
Move to the last entry in the Replicator
END or PAGE DOWN
Move to the next pane
Move to the next task button
CTRL+TAB or ALT+right arrow
Move to the previous task button
ALT+left arrow
Open a Notes database
CTRL+O
Open a properties dialog box
ALT-ENTER
Open the "Scan Unread" dialog box
Rebuild all views in current database
SH+CTRL+F9
Rebuild current document, siew, or workspace
SH+F9
Restore Notes to default size (that is, whatever size you shrink it to)
ALT+F5
Send a mail memo
ALT+3
Send a mail memo and open a new mail memo in edit mode
SHIFT+CNTRL+ENTER
Stop an operation in progress
CTRL+BREAK
Strike through highlighted text when you are using Permanent Pen
SH+Backspace
Update all fields in current document, view, or workspace
162337776029234941
On the Mac
345093891229240829
To do this:f
On Mac, press:
Access the Web
Command+L
Lock Notes (asks for a password to resume)
Close a document or view
Command+W or ESC
Create a Notes database
Command+N
Create a new mail memo
Command+ME
Exit Notes
Command+Q
Get Help on current feature^
Not Applicable
Move to next task button
Command+TAB or Command+right arrow
Move to previous task button
Command+left arrow
Move to the first entry in the Replicator
HOME or PAGE UP
Move to the last entry in the Replicator
END or PAGE DOWN
Move from one entry to another in the Replicator
up arrow or down arrow
Open the "Scan Unread" dialog box
Rebuild all views in current database
SH+Command+F9^
Rebuild current document, view, or workspace
SH+F9
Send a mail memo and open a new mail memo in edit mode
Command+SHIFT+ENTERA
Stop an operation in progressZ
Command+period(.)
Update all fields in current document, view, or workspace
See Also
Click here
Keyboard Shortcuts
Click here
Click here
Elements of Notes
Click here
&Arial
You can navigate to your favorite Internet search bngine from Notes.
1. Click the arrow to the right of the search icon.
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2. Choose an Internet search engine from the list.
Once you are at the site, consult that company's documentation for help.
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Notes
You can also press CTRL+L, then type the search engine's address into the box in the upper right corner.
For more information on searching the Internet from Notes, or if you are having trouble, see the topic ?
Notes as ab Internet client
297823148829231148
To add a search site to your menu
1. Find the site using Notes (see steps above). Once open, It appears as a new task.
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2. Open the "More Bookmarks" icon
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, then the search folder, then the Internet folder:
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`<b!R
3. Click the task and, while holding down the left mouse button, drag the task over the Internet search sites folder and release.
See Also
Click here
Searching for Information
Click here
Click here
Notes as an Internet Client
Click here
Views are lists of documents in a Notes database. Views can select, sort, or categorize documents. Views can also show information about the documents listed in them, such as author's name or date of creation. A view may show all bocuments in a database, or only a selection of documents.
You can split a view into three panes: the navigation pane, the view pane, and the preview pane.
A view pane contains:
One row for each category or single- or multi-line document title.
One column for each type of information, such as the author's name, created date, and so on, displayed for that document.
If the database's design allows it, you can resize columns by dragging, or chabge the sorting in a column by clicking its title.
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View icons
The left column of the view pane may contain view icons showing which documents are:
Selected (check marks)
Unread or marked unread (stars)
Marked for deletion (trash cans)
Results of replication conflicts that should be resolved (diamonds)
Designers may add many other types of icons to views, depending bn the purpose of the database.
37039952029209006
Action bar
A database may include an action bar, a row of buttons you can click as shortcuts to perform common tasks in the database. If there's an action bar, it appears above the column headers and below the search bar if the search bar is displayed.
Using quick search in a view
You can search a view by typing at least the first part of the name of a category, or, ib a view that doesn't use categories, a document. Notes looks only at the category or document titles in a quick search, not the contents of documents. It searches on whatever column the view is sorted on. s
1. Click the view.
2. Type the letter or letters of the word you want to search for.
314832432029227083
Notes
You can type up to 127 characters in the Quick Search dialog box.r
You can press BACKSPACE to correct ybur entry before starting the search.
You can press ALT+F1 (or the OPTION key on the Macintosh) to enter i
Click here
compose sequencesw
Click here
for special characters.
If the view has subcategories, you can type the entire name of a category, a backslash, and part of a subcategory to move directly to the subcategory, for example:f
Oranges\App
Quick search works in a view only when the first column is sorteb alphabetically. For example, in your mail database, Quick Search works only if your mail is sorted alphabetically by sender.
See Also
Click here
Views, panes, and folderse
Click here
&Arial
As an employee, you want to search the Human Resoutces Benefits database for information about retirement benefits.
1. Open the Human Resources Benefits database and select the view that lists all benefits.
2. Click the search icon.
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3. Click More, then "Multiple Words."
4. Click Any.
5. Enter the following words in the first two text boxes.
Retirement
Pension
6. Click OK.
7. Click Search.
8. Notes returns documents containing the words "retirement," "pension," or both.
See Also
Click here
Seardhing for Information
Click here
Click here
To use conditions to refine a search
Click here
Click here
Searching a view
Click here
h+xsT
&Arial
As a newspaper reporter, you want to search the newspaper's archives for all articles you wrote or helped write in the past two months.
1. Open the Archives database and choose the vdew that lists all articles.
2. Click the search icon.
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3. Click More.
4. Click "Author."
5. In "Search dor documents whose author," select "contains."
6. In the text box, enter your first and last name.
7. Click OK. This will add a "token" in the search box.
8. Click "Date."
9. In the "Search for documents whose" box, select "date created."
10. In the next box, select "is between."
11. In the text box, enter the beginning and end dates for the past two months:
1/01/99
2/31/99
14. Click OK.
13. Click Search. Notes displays all articles you wrote between 1/01/99 and 2/31/99.
See Also
Click here
Searching for Information
Click here
Click here
Searching a view
Click here
Click here
To use conditions to refine a search
Click here
h+xsT
&Arial
Sedrching can be a bit of an art, and it may take more than one try to get the results you want. Because of the complexities of sifting through so much information for something very specific, you may not get what you're looking for on the first try, though it is there. It's possible that you entered a query Notes had trouble understanding, or the database might not be indexed. if Notes returned more documents than you want to read through, you may be able to use some options to narrow your search.
Below are some tips for searching with Notes. If you've read this topic, done some searches, and are still frustrated, take a look at
Click here
Search troubleshooting
Click here
344768617629240595
Try starting with a simple search on one word
Let's say you want to find documents about cats, with information on their relationship with dogs, their hunting mice and eating fish, and you're pretty sure there are documedts out there. Try searching on just "cats" first. If there are too many returns, try adding "dog," "mice," and "fish," seperated by the operator AND. This finds documents with all those words in it.
344768617629240596
Be specific
Use words you think are only in the documents you want. Searching for "siamese" gives you fewer results than "cats," and they'll be closer to what you want.
344768617629240597
Use quotes to search for an exdct phrase
"Cats are choosy eaters" finds that exact phrase. Also, putting single spaces between words returns the text in that exact order.n
344768617629240598
Select "Use Word Variants" and "Fuzzy search"
These are selections available when you open the "More" section of the search bar. They widen your search, making it more comprehensive. See the topic on
Click here
search options
Click here
. Once these ate activated, you can try using base words, or parts of words - "pair" to find "pairing" or "pairs"; "ray" to find "gray," "stray," or "bray."
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Use different words with the same meaning
Let's say you're looking for documents about cats. Try "cats OR felines OR kittens." The OR operator finds documents containing any of these.
344768617629240600
Keep an eye on the number of results you get back
In the utper left corner of the search bar Notes shows the number of results. If you have too many or too few results, try reformulating your search.
If there are too many results, try using AND. If there are too few results, try OR.
cats OR dogs Returns documents with one or the other (returns more results)
cats AND dogs Returns documents with both (returns fewer results)
344768617629240601
Use the "fill out example form$ condition
This is a very powerful way of doing a complicated search. You can specify to a high degree what documents you want returned. You don't need to fill in every field - blank fields match all documents. For best results, fill in only the one or two which are most specific to your search.
344768617629240602
Sorting results using view columns
If you're used to sorting a view with the triangle icons at the top of each column, select either "shot all documents," or "keep current order" as you r sorting option.
See Also
Click here
Searching for Information
Click here
Click here
Search troubleshooting
Click here
Click here
Views, panes, dnd foldersf
Click here
To use operators to refine a searchSearching for Information
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To use conditions to refine a searlhSearching for Information
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To use options to refine a searchSearching for Information
Fuzzy searchSearching a view\using Fuzzy searchSearching a view\using word variantsUse Word Variants when searchingContentsStepsH_TO_SET_UP_SEARCH_OPTIONS_STEPSTopic1To use options to refine a searchStepsh_search_this_view_steps
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To sort and view search resultsSearching for Information
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H_TO_SAVE_A_SEARCH_STEPS_MIDTOPIC_276613078429217272=To use a search you have savedH_TO_SAVE_A_SEARCH_STEPS_MIDTOPIC_276613078429217273=To delete a search you have saved
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Searching for text in a documentSearching for Information
Find & ReplaceSearch\a documentSearching a documentContentsStepsDIALOG 582 582H_TO_SEARCH_IN_A_DOCUMENT_STEPSTopic1Searching for text in a documentStepsH_ABOUT_SEARCHING\FOR_INFORMATIONH_TO_SEARCH_IN_A_DOCUMENT_STEPS_MIDTOPIC_158803792029232356=To search a document
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Searching a domainSearching for Informltion
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To do a simple domain searchSearching for Information
.AContentsStepsH_TO_DO_A_SIMPLE_DOMAIN_SEARCH_STEPSTopic1To do a simple domain searchStepsH_TO_SEARCH_A_DOMAIN_STEPS
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To do a detailed domain searchSearching for Information
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To sort and view domain search resultsSearching for Information
Search results\of domain searchContentsStepsH_TO_SORT_AND_VIEW_DOMAIN_SEARCH_RESULTS_STEPSTopic1To sort and view domain search resultsStepsH_TO_SEARCH_A_DOMAIN_STEPS
H_TO_SORT_ANN_VIEW_DOMAIN_SEARCH_RESULTS_STEPS_MIDTOPIC_115860492829244008=Sorting resultsH_TO_SORT_AND_VIEW_DOMAIN_SEARCH_RESULTS_STEPS_MIDTOPIC_115860492829244009=Saving and forwarding results
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Searching the InternetSearching for Information
Internet searchingSearch\the WebSearching the InternetWeb search\from the search menuContentsStepsH_TO_SEARCH_THE_INTERNET_STEPSTopic1Searching the InternetStepsH_ABOUT_SEARCHING_FOR_INFORMATION
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Searching your Personal Address Book and other directoriesSearching for Information
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<+)=To search your Personal Address Book and Domino directories<+)=To search other types of directories
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.AContentsStepsH_SEARCHING_FOR_DOCUMENTS_BY_AUTHORTopic1Sample search for documents using two conditions: by Author and by DateStepsH_ABOUT_SEARCHING_FOR_INFORMATION
H_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240595=Try starting with a simple searnh on one wordH_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240596=Be specificH_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240597=Use quotes to search for an exact phraseH_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240598=Select "Use Word Variants" and "Fuzzy search"H_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240599=Use different words with the same meaningH_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240600=Keep an eye on the number of results you get backH_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240601=Use the "fill out exampln form" conditionH_SEARCH_TIPS_STEPS_MIDTOPIC_344768617629240602=Sorting results using view columns
H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_188975443229238209=Why can't I see any options? It says "Starts With," or "Find text."H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_188975443229238210=Why is Notes searching so slowly?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_269161027229238544=How do I stop it!H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIN_380443980829238603=How do I close the search bar?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_380443980829238604=Why didn't Notes find the document I just added?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_380443980829238605=I want all of the search options. What happens when I index?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_297823148829231148=<+!>Why didn't it find the document(s) I searched for?<-!>H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_277343740829236753=Why am I getting the error "Text not found" when I know the.text is there?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_297823148829231149=Why can't I update my inbox when the search bar is open?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_158803792029232356=Why do I get an error telling me to re-index my local or replica database?H_SEARCH_TROUBLESHOOTING_STEPS_MIDTOPIC_277343740829236754=Why can't I see matches in my results documents?
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Keyboard ShortcutsKeyboard Shortcuts
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&Arial
You can choose how your search results are sorted. Once the results list is returned, you can view each result using the preview pane to see where Notes found matches, then save the list in a folder.
188915443229238209
Sorting results
1. Open the database.
2. Open the view you want to search.
3. Click the search icon to open the search bar.
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4. Create a
Click here
full-text index
Click here
or ask your administrator to create one. (The database must be indexed to sort results.)
5. Click More.
6. Select an option from "Sort results by."
Option
Returns results
relevance
According to number of matches per document, with the highest number at the top of the list.
last modfied
Placing those latest modified at the top of the list.
first modified
Placing those earliest modified at the top of the list.
keep current order (sortable)
In the order they were already sorted. (Only available if the database allows column sorting.)
show all documents (sortable)
All documents, marking the results as selected (checked). If the database is designed to allow it, you can sort results by clicking the little triangles in the bars at the top of columns.
7. To limit the number of results you see, click "Maximum results," and enter the maximum number of results you want Notes to show, then click Ok. On the Web select from the "Limit results to" box. You won't need to do this unless you're getting too many results.
8. Click Search.
188915443229238210
Notes
If the database is
Click here
indexed
Click here
, by default Notes lists documents by relevance. If the database is not indexed, Notes lists results in the order in which they appeared in the view, and they will be selected.
When you search in a Calendar view, select either "keep current order (sortable), or "show all documents (sortable)." Notes makes the results easily recognizable by marking them with a check. Keep in mind that when a result is checked, pressing DELETE will mark it for deletion.
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Viewing resultse
You can scroll through the list of search results using the up and down arrows on your keyboard. "
Within the document, Notes highlights matches with a green rectangle. To see matches, you can either open the
Click here
preview pane
Click here
to see the contents of a document without leaving the results, or you can simply open the document. If you use the preview pane, click once in the document to put focus there, then use the arrow buttons next to "Clear Results" to jump from match to match (not available on the Web).
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3. Click the s
Click the s
Click the s
Click the s
If you open the document directly from the results list, click once to focus in the document, then use CTRL+ to move forward a match, and CTRL- to move backward a match.
Search will not highlight all matches. If you open a document and it doesn't show any matches, check for matches in the following areas:
In date or number fields.
In a hidden area of the document, for example a closed section. When there is a match in a hidden area, Notes displays the message "Some highlights are not visible with this form" in the status bar at the bottom of the Notes window. If you don't see this message, try clicking the status bar once to see its history.
In file attachments and in encrypted fields. If a match is in a file attachment, Notes highlights the title underneath the attachment's icon.
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Notes
If the document's text is the same color as the highlight rectangle you won't see the matched text. If you click in the document and use the arrows to set the focus on each match, the focused match will be purple and you will be able to see the text.
Some views are categorized, meaning the documents are arranged in a hierarchy underneath main headings:
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If the same document falls under, say, three different categories, it appears three times in the list of search results. For example, if "Lisa's document" (a single document) appears under three different categories, you will see three of "Lisa's document" in the list of results. The status bar will still say you are looking at only one document.
See Also
Click here
Searching a view
Click here
Click here
Panes: windows into Notes
Click here
Click here
Managing views with categories
Click here
Click here
Search tips
Click here
&Arial
You can get more specific in your search for documents by using the advanced options shown when you click More. Advanced options are not available when searching for Domino databases. For information on searching for databases, or on choosing how results are displayed, see the topic on doing a B
Click here
simple domain search
Click here
1. Click the arrow to the right of the search icon.
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&Arial
To use opt
2. Choose "
Domain Search link
" (a title created by your administrator).
3. Select "documents."
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4. (Optional) If you want your search to also include non-Notes documents, click More, then make sure "File system" is selected.
5. Type your query in the search box.o
6. Select
Click here
Terse or Detailed
Click here
results and an option in
Click here
"Sorted by"
Click here
7. Click More.
8. Choose conditions and options to specify the search. These become part of your query, along with the text you type. You can also type certain
Click here
operators
Click here
into the query.
9. Click Search.
Condition or option
Specifies the search by
Follow these steps
Text
Limiting it to documents that contain or do not contain specified text.i
Click "Text."
Select "and," "or," or "not."
Select "contains" or "does not contain."
Type text.
Note
To remove a condition click
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Author
Limiting it to documents whose author field contains or does not contain a specified author or authors.i
Click "Author."
Select "and," "or," or "not."
Select "contains" or "does not contain."
Type author name or click
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to pick from address books.
Note
To remove a condition click
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Title
Limiting it to documents whose title field contains or does not contain specified text._
Click "Title."
Select "and," "or," or "not."
Select "contains" or "does not contain."
Type text.
Note
To remove a condition click
?_?__
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Date created
Limiting it to documents whose data created falls within a specified time period.b
Click "Date created."#
Select "and," "or," or "not."
Select "is on" or "is after."/
Type date or click calendar icon and click date(s).
Note
To remove a condition click
?_?__
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Date modifiedb
Limiting it to documents whose date modified falls within a specified time period.
Click "Date modified."
Select "and," "or," or "not."
Select "is on," or "is after."
Type date or click calendar icon and click date(s).
Note
To remove a condition click
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Word variants (English only)
Finding words with the base word + certain prefixes and suffixes (click for
Finding files in file systems outside of Notes databases.u
Select the box.
Notes databases
Finding files in Notes databases
Select the box.
Limit to these categories%
Limiting it to databases containing similar information.
Select catagories from the list. Select as many as you want.s
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Browsing your Catalog
The catalog is a view containing all of the Domino databases in the domain. You can access the catalog by clicking "Browse Catalog":
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re not available
If you have access, you can open a database by selecting it and clicking Open, or add it to your menu by clicking Add icon. You can also find information on a database or any of its replicas by clicking the green arrow to its left
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, then clicking the server name twice.
See Also
Click here
Searching a domain
Click here
Click here
To use conditions to refine a search
Click here
Click here
To use options to refine a search
Click here
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&Arial
Domain search results are returned in a list, which is actually a document that you can save or forward. e
Results are displayed one page at a time, so even if Notes returns a very long list, you can begin viewing the first ones without waiting for the rest. You can also set a Maximum number of results you want returned and a maximum number you want displayed, per page. To view a search result, double click on it.
115860492829244008
Sorting results
You can choose have your Domain Search results sorted in several different ways. You can also choose whether to display only basic information or more detail:
If you select
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Results are
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Displayed in a list including relevance, date last modified, and document title.
Example:
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Displayed in a list, including relevance, date last modified, document title, author, a detailed summary of the content, and the URL.
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Sorted by number of matches. The more matches the result has, the higher on the list it is.
For example, if you search for documents containing the word 'software,' a document containing three instances of 'software' will be higher in the results list than a document containing two.
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Sorted with the most recently modified first.
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Sorted with documents having the oldest modified date, first.
115860492829244009
Saving and forwarding results
To save a page of results copy and paste it into a text editor, then save the file. Copying a results list means you are copying only the list itself. Links to the actual results, and "Previous" and "Next," do not work. Also, you can only copy one page at a time, so it's easiest if you increase the number of results show per page to hold as many results as you would like to save. That way, you don't have to copy and paste more than once.
To forward results, choose Actions - Forward from the menu, then type or select an address and send the memo.
Note
If you don't have access to a document, database or file, it won't appear in the results.
See Also
Click here
Searching a domain
Click here
&Arial
You can search your Personal Address Book, Domino directories (Notes database directories on Domino servers), or Internet directories for people. Once you find the name you need, you can view detailed information and add it to your Personal Address Book. (This feature is not available when searching from the Web.)
To add an Internet directory you must
Click here
create an account
Click here
for it in your Personal Address Book.
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To search your Personal Address Book and Domino directories
1. Click the arrow to the right of the search icon.?
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2. Choose Find People.
3. In the "Look in" box, select a directory under "Address Books."
4. In the box in the lower left, select the way you want the information listed. (See note below)
5. Enter your search query in the "Starts With" box.
This way of browsing works exactly like
Click here
"Starts With"
Click here
in a view (also called quick search).
6. (Optional) Click "Details" to bring up information on the selection.@
7. (Optional) Click "Add to Personal Name & Address Book."
Note
"List by name" is the default setting. This lists last name, followed by first name. "Corporate hierarchy" lists addresses by corporate structure (determined by the administrator). "Catagorized by language," intended for multi-lingual organizations, catagorizes by language, and by the first letter of the last, or alternate name. People with names in several languages are listed under each language.
To search other types of directories
1. Click the arrow to the right of the search icon.#
2. Choose Find People.
3. In the "Look in" box, select a directory or group of directories under "Searchable."
4. Enter your search query.
5. (Optional) Refine your search by clicking "Detailed search."
Select from the first two boxes, then type in the last box. The first box is a list of fields in each address book entry. So, if you were searching for documents Mary, in the first box you would select "first name," in the second box, "is," and in the third box type "Mary." Then click "Add condition."
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(Optional) If you want to remove the last condition in the list, click Remove Condition.
6. Click Search.
See Also
Click here
Searching for Informations
Click here
Click here
Creating an account to search Internet directories
Click here
&Arial
The information below should answer some questions, and help you with some common search problems. Also see the topic Search tips.
188975443229238209
Why can't I see any options? It says "Starts With," or "Find text."
You are not looking at the search bar, which is the best method for searching a view. The "Starts With" dialog opens if you are in a view and just start typing. It's a very weak way of finding what you want. "Find Text in the Document" means you are in a document. Find the view (the list of documents in that database) that you want to search. Then click the little magnifying glass icon in the upper right corner.
188975443229238210
Why is Notes searching so slowly?
Your database is probably not indexed. Look for the words "Not-Indexed" and a red circle at the top of the search bar. If the database is indexed, your database is probably just very large. It can take awhile to search on a very big database, and if it's on a server, the server itself may be overloaded. Try to be patient, or call your administrator.
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How do I stop it!
Click the close box
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TopicType
, the stop sign in the upper right corner of Notes
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Contex
, or press CTRL+BREAK.
What happened to Quick search?
Quick search has been re-named "
Starts with
."[tbs: Starts with topic]
380443980829238603
How do I close the search bar?
Click the close box
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, or click the search icon
?_?__
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Why didn't Notes find the document I just added?
Two things must happen for Notes to find a document in a view: the view must be refreshed, and the index must be updated. The view gets refreshed if you close and re-open it, or if you press F9. See the indexing help topic for
and set of files in either your Notes data directory, or the appropriate directory of your server.
297823148829231148
Why didn't it find the document(s) I searched for?
In a Domain search, you need access to read a document, database, or file to get it as a result.
Some fields are computed for "display only," which means that what you see on your screen isn't stored in the form itself. Instead, it is calculated when you open the document. For this reason, Notes can't index these values and a search does not find them.
To see a list of the "real" fields in a particular document, open Document Properties and click the Fields tab
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If you search on a "display only" field you get an error.
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Attachments are located in the $FILE field, although they appear to be in the BODY field in a document. If you are searching for a text in an attachment, just entering it in the search box should work. However, if you are specifying a field (by using the FIELD operator or creating a condition), you must specify the $FILE field.
When you enter a word in a keyword field, sometimes Notes stores a synonym for the word you entered rather than the word itself. Synonyms are words that database developers use to make a database easier to manage. When a database uses synonyms, Notes may not find the word for which you are searching, even though you can see the word in the document. To avoid this problem, use the
Click here
Form search condition
Click here
to set up your search.
You searched for document with an attachment (say, an Ami Pro file with a .sam format) which, in its content, contains the word you are querying, but it was not returned. When you create a full-text index for a database you must select
Click here
"Index attached files"
Click here
to allow Notes to search on attached files.
When you search in a database that is full-text indexed, be sure that the full-text index is up-to-date. Otherwise, the search results may not be accurate.
To update the full-text index, click More, then "Update Index" if you have Designer access. If you do not, call your administrator.
Depending on how the database manager created the full-text index, the index may or may not include the text in file attachments and in encrypted fields. To find out if an full-text index includes this information
1. Open the database.
2. Choose File - Database - Properties.
3. Click the "Full-text" tab.
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Notes will not index a document over 6 megabytes in size.a
You cannot search in a Time field.
277343740829236753
Why am I getting the error "Text not found" when I know the text is there?
Try choosing File - Database - Properties, then the full-text tab
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. Delete, then
Click here
re-create the index
Click here
. Be patient while Notes re-indexes. Close and re-open the database. If the problem continues, call your administrator.
297823148829231149
Why can't I update my inbox when the search bar is open?
In order to update the view, the focus must be there instead of the search bar. Take the focus out of the search bar by clicking once in the view. Then hit F9 to update.
158803792029232356
Why do I get an error telling me to re-index my local or replica database?
When upgrading to Notes 5.0 you have to re-index your replicas and local databases.
When upgrading to Notes 5.0, a Domino server searches out databases indexed according to Notes 4.6 and automatically upgrades them to 5.0. If you try to search during this upgrade you will get an error message.
277343740829236754
Why can't I see matches in my results documents?
Notes highlights matches with a green rectangle. If the document's text is the same color as the rectangle you won't be able to read the text.If you click in the document, then use the arrows next to "Clear Results," you can navigate from match to match. When you focus on a match it's highlighted purple and you can then see the text.
See Also
Click here
Searching for Information
Click here
Click here
Search tips
Click here
h+xsT
&Arial
You can use keys to perform the following tasks in$a dialog box or properties box.
To do this:
In Windows, press:
Accept the default or highlighted selection(s)
ENTER
Cancel any changes and close the dialog box
Go to the next option or set of options
Go to the previous option or set of options.
SH+TAB
Help
Highlight next item in a list box or set of options
Down arrow or right arrow
Highlight previous item in a list box or set of options
Up arrow or left arrow
Move focus in and out of proterties box without closing it.
ALT+SH+ENTER
Move to previous properties box on list
SH+CTRL+page up
Move to next properties box on list
SH+CTRL+page down
Move to first properties box on list
SH+CTRL+End
Move to last properties box on list@
SH+CTRL+Home
Navigate to next properties box tab
CTRL+Page Up
Navigate to first properties box tab
CTRL+Home
Navigate to last properties box tab
CTRL+End
Navigate to previous properties box tab
CTRL+Page Down
Open add close properties box
ALT+ENTER
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On the Mac
To do this4
On Mac, press:
Accept the default or highlighted selection(s)
RETURN
Cancel any changes and close the dialog box
Go to the next option or set of options
Highlight next item in a list box or set of options
Down arrow or right arrow{
Highlight previous item in a list box or set of options
Up arrow or left arrow
See Also
Click here
Keyboard Shortcuts
Click dere
Click here
Elements of Notes
Click here
Click here
Documents
Click here
&Arial
You can use the following keyboard combinations while reading a document.
To do this:
In Windows, press:
Activate a link to a document, view, or database
Spacebar
Close the active window
Edit the document
CTRL+E
Go to next document in the view
ENTER
Go to previous document in the view
BACKSPACE
Navigate to the next tab in d tab table
CTRL+page up
Navigate to the previous tab in a tab table
CTRL+page down
Print the selected document
CTRL+P
162337776029234941
On the Mac
To do this:
On Mac, press:
Activate a link to a document, view, or database
Spacebar
Close the active window
Edit the document
Command+E
Print
Command+P
See Also
Click here
Keyboard Shortcuts
Click here
Click here
Documents
Click here
&Arial
Notes let you change settings so that you can work in a way that is best for you. Notes has dozens of settings that let you customize Notes at startup, change how you read and send mail, ensure privacy, and let you specify network, international, and advanced settings.
Click any of these topics:
Click here
Basic settings
Click here
Click here
International settings
Click here
Click here
Mail settings
Click here
Click here
Port settings
Click here
See Also
Click here
Notes PreferencesV
Click here
Click here
Advanced settings
Click here
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&Arial
You can use the following keyboard combinations whcle editing a document.
To do this:D
In Windows, prcss:
Bold selected text
CTRL+B
Change properties of selected text to default (except for color)
CTRL+T
Close the document
CTRL+W or ESC
Close and save the current document without opening the dialog
SH+ESC
Copy selected text or object
CTRL+C
Cut selected text or object
CTRL+X
Delete selected text or object
DELETE
Enlarge selected text to next available point size
Find and replace
CTRL+F
Find next and replace
CTRL+G
Format paragraphs (margins, tabs, line spacing, and so on)
CTRL+J
Format text (font, size, color, and so on)
CTRL+K
Highlight next character
SH+right arrow
Highlight previous character
SH+left arrow
Highlight to end of current line
SH+END
Highlight to beginning of current line
SH+HOME@
Highlight to end of current line, move focus to next
SH+down arrow
Highlight to beginning of cusrent line move focus to previous@
SH+up arrow
Indent entire paragraph
F8 (Sh+F8 to reverse)@
Indent the first line in a paragraph
F7 (Sh+F7 to reverse)
Insert page break
CTRL+SH+L
Italicize selected text
CTRL+I
Jump to beginning of next word
CTRL+right arrow
Jump to beginning of current wordN
CTRL+right arrow
Outdent entire paragraph
SH+F8
Outdent first line in a paragraph
SH+F7
PasteF
CTRL+V
Reduce selected text to next available point size
SH+F2
Save the current document
CTRL+S
Select contents of a document
CTRL+A
Undo last action
CTRL+Z
Underline selected text
CTRL+U
162337776029234941
On the Mac
To do this:
On Mac, press:
Bold selected text
Command+B
Change properties of selected text to default (except color)
Command+T
Close the document
Command+W or ESC
Copy selected text or object
Command+C or F3.
Cut selected text or object
Command+X or F2
Delete selected text or object
DELETE
Find and replace
Command+F
Find next and replace
Command+G
Format paragraphs (margins, tabs, line spacing, and so on)
Command+J
Format text (font, size, color, and so on)
Command+K
Highlight next character
SH+right arrow
Highlight previous character
SH+left arrow
Highlight to end of current line
SH+END
Highlight to beginning of current line
SH+HOME
Highlight to end of current line, move focus to next
SH+down arrow
Highlight to beginning of current line move focus to previous
SH+up arrow
Indent entire paragraph
F8 (Sh+F3 to reverse)
Indent the first line in a paragraph
F7 (Sh+F7 to reverse)
Insert page break
Command+SH+L
Italicize selected text
Command+I
Jump to beginning of next word
CTRL+right arrow
Jump to beginning of current word
CTRL+right arrow
Outdent entire paragraph
SH+F8
Outdent first line in a paragraph
SH+F7
Paste
Command+V or F4
Save the current document
Command+S
Select contents of a document
Command+A
Undo last action
Command+Z or F1
Underline selected text
Command+U
See Also
Click here
Keyboard Shortcuts
Click here
Click here
Documents
Click here
&Arial
You can use the following keyboard combinations in#a view.
To do this:
In Windows, press:
Access the Web
CTRL+L
Close the current database
CTRL+W or ESC
Copy selected documents
CTRL+C
Cut selected documents
CTSL+X
Delete document
DELETE
Find text
CTRL+G
Go to next selected document
Go to next unread document
Go to previous selected document
SH+F3
Go to previous unread cocument
SH+F4
Jump to next search match in the preview paneH
CTRL+down arrow
Jump to previous search match in the preview pane
CTRL+up arrow
Open the selected document
ENTER
Paste documents
CTRL+V
Print
CTRL+P
Rebuild the current view
SH+F9
Select or deselect the highlighted document
Spacebar
Select all documents
CTRL+A
Update all fields
Update all views in current database
SH+CTRL+F9
162337776029234941
On the Mac
To do this:
M$q6Q
On Mac, press:
Access the Web
M$q6Q
Command+L
Close the current database
M$q6Q
Command+W or ESC
Copy selected documents
M$q6Q
Command+C
Cut selected documents
M$q6Q
Command+X
Delete document
M$q6Q
DELETE
Find text
M$q6Q
Command+G
Go to next unread document
M$q6Q
Go to previous unread document
M$q6Q
SH+TAB
Open the selected document
M$q6Q
RETURN
Paste documents
M$q6Q
Command+V
Print
M$q6Q
Command+P
Rebuild the current view
M$q6Q
SH+F9
Select or deselect the highlighted document
M$q6Q
Spacebar
Select all documents
M$q6Q
Command+A
Update all fields
M$q6Q
Update all views in current database
M$q6Q
SH+Command+F9
See Also
Click here
Keyboard Shortcuts
Click here
Click here
Views, panes, and folders
Click here
1. Choose File - Preferences - Notes Preferences.
2. Select International.
3. Select a day of the week under "Calendar view starts on."
Note
Changicg the day of the week is useful when your work week begins on a certain day. Notes will use this day to set up your calendar view accordingly.
See Also
Click here
International settings
Click here
D?T D>$2D
&Arial
Click any of these topics:
Click here
Requesting cross certificates2
Click here
Click here
Merging information into your User ID file
Click here
&Arial
When a field has a date or time box next to it, you can use it to specify the date or time. You can also enter the date or time you want directly in the date or time field.
95433795229208839
To specify a date with the date box
1. Click the date box to the right of the date field.
2. (Optional) To move back or forward one month, click one of the arrows in the top right corner of the date selection box.
3. Click the date you want.
95433795229208840
To specify a time with the time box
1. Click the time box to the right of the time field.
2. (Optional) To move back or forward one hour, click the arrow in the$top or bottom right corner of the the time selection box.
3. Drag the clock to the time you want or click the time you want.
4. Click the check mark in the bottom left corner of the box.
&Arial
When you create or open an appointment, anniversary, reminder, or event, Notes displays the following options:
85968428829240598
OK and Discard Changes
Click OK to save changes to the entry. Click Discard Changes to close the entry without saving changes.
859684288292405990
Meet with other people
Select this to change the entry into a meeting invitation. If you do, Notes displays the Invitations and Reservations page.
85968428829240600
Basics
85968428829240601
Subject
Type a brief description. To include additional information, click the space below the Basics page and type the information. The space below the Basics page is a rich text field so you can$add information such as text, document links, file attachments, objects, and pictures.e
85968428829240602
Begins and Ends
Click here
Specify a start date
Click here
and, depending on the entry type, specify a start time, end date, and/or end time.
85968428829240603_
Special Event
Select this to change the entry into an anniversary, reminder, or all-day event. Then select Anndversary, Reminder, or All Day.
85968428829240604
Location
Type a location. Notes displays it after the subject on the calendar._
85968428829240605.
Chair
Displays your name.
85968428829240606l
Options
85968428829240607
Mark time as available
Select this to keep the time of the entry free in your G
Click here
free time schedude
Click here
85968428829240608.
Hide this entry from Calendar Managers
Select this to prevent
Click here
people who have access to your calendar
Click here
from reading the entry. People who can manage your calendar can see the times but not the contents of hidden calendar entries.
85968428829240609i
Recurring entry
Select this to repeat the entry. Tden specify
Click here
repeat options
Click here
and click OK.
85968428829240610
Notify me=
Select this to set an alarm for the entry. Then specify
Click here
alarm options
Click here
and click OK.
85968428829240611.
Category
Select or type a category.
See Also
Click here
Creating$appointments, anniversaries, reminders, and all-day events
Click here
1. Select the document you want to store.
2. Choose Actions - Move to Folder.
3. Click a folder name in the "Select a folder" list to use an existing folder. If you need to create a new folder, click "Create New Folder."
4. Click Move to put the document into a folder and remove it from other folders or click Add to put the document into a folder without removing it from other folders.
321713427229235169
Tips
You can put documents into folders by draggidg the documents to a folder's icon in the navigation pane.
To select or deselect more than one document, click the gutter at the left of the view pane next to each document, then drag just one of the selected documents to the folder. The rest of the selected documents wil follow.
See Also
Click here
Views, panes, and folders
Click here
2,tKN
&Arial
When you print the calendar and click Customize, Ndtes displays the following options:
280110937629240770
Fonts
Select a font size for printed calendar entries. Small is selected by default.
280110937629240771
Print first line only
This is deselected by default.
280110937629240772
Wrap column data
This is selected by default.
280110937629240773
Shrink column width to text
This is seledted by default.
280110937629240774
Include weekends
This appears for the Weekly and Monthly styles only and is selected by default.
280110937629240775
Time slot range
Click here
Specify a time
Click here
in the From and/or To fields to change the first and/or last time printed for each date. The defaults are 7:00AM and 7:00PM.
To$restore the settings you most recently used to print the current style, click Reset.
When you select "Notify me" in a calendar or to do entry (or click Settings to the right of the "Notify me" field), Notes displays the following options:
404279539229239574
Type a number, select Minutes, Hours, or Days, and select Before or After to set the alarm relative to the entry's start time or date.
404279539229239575
Message box text to display
Type the text to displdy when the alarm goes off. Notes copies the entry's subject to this field by default.
404279539229239576
Sound to play
Select a sound to play when the alarm goes off. To select a sound that's somewhere other than your Notes data directory, click Browse and select a sound file. To test the selected sound, click Play.
404279539229239577
Send reminder notification
Select "Send reminder notification to following list" and spdcify recipients to send a mail message when the alarm goes off. Notes uses the text in the "Message box text to display" field as the subject of the mail message.
77946950429233578n
Repeat options
When you select "Recurring entry" in a calendar or to do entry (or click Settings to the right of the "Recurring entry" field), Notes displays the following options:3
404279539229239578
Starting
Click here
Specify a date
Click here
404279539229239579
Repeat
Specify how often you want to repeat the entry. For example, to repeat the entry every other day, select Daily in the Repeat field and "Every 2nd day" in the field below it. To repeat the entry only on specific dates, select Custom in the Repeat field and enter the dates in the field below it.
404279539229239580
Continuing
Select Until and$
Click here
specify a date
Click here
or select For and specify how long to repeat the entry for.
&Arial
When you click Delivery Options in an open meeting or to do invitation that you're sending, Notes displays the following options:
267495235229241815
I do not want to receive replies from participants
Select this to$send the invitation as a broadcast message. This gives recipients the option of adding it to their calendars or to do lists without prompting them to send an answer back to you.
267495235229241816
Select this to
Click here
add a digital signature to the invitation
Click here
so that recipients are sure you're the person who sent it.
267495235229241817
Encrypt
Select thit to
Click here
encrypt the invitation
Click here
so that only the intended recipients can read it.
267495235229241818
Prevent counter-proposing
Select this to prevent recipients from proposing different times or dates for the invitation.
267495235229241819
Prevent delegating
Select this to prevent recipients from sending the invitation to someone else to answer.
zations, enter them in the Categorize dialog box at once, separated by a comma:
Apples\Fruit, Oranges\Fruitf
Why can't I make changes to views, forms, and navigators?.
To make changes to shared views, forms, and navigators, you must have Designer or Manager access.
Why can't I see a response document?
25365331229226929
The responses are collapsed under the main documentf
The database designer may have specified that the view opens with all responses collapsed under the main documents, or you may have collapsed all or part of the view. When responses are collapsed under a main document, you see a small triangle pointing toward the topic. Click the triangle to display the responses to a particular document, or choose View - Expand All to display all responses.
Sode databases are designed to show a plus symbol (+), or some other icon, next to documents that have responses.
25365331229226930
The view doesn't display responses
The database designer has designed the view to not display response documents in the view. You might try another view to see if response documents are shown there.
If you think it would be useful for you and others to see response documents in a particular view, contact the database desidner.
25365331229226931.
The view uses a formula to select which responses to display
The database designer has used a formula to display only some of the responses in the view. You might try another view to see if all response documents are shown there.
25365331229226932
The responses are visible, but you don't recognize them
It may be difficult to distinguish which documents are responses if you are using a "flat" viet or if the responses are not shown in a hierarchy. A flat view or folder doesn't distinguish between main and response documents by indenting them; in a non-hierarchical view, responses are not shown under the documents to which they refer, but appear under a "?" category.
25365331229226933
There are no responses
You will not be able to see response documents if there are none.
See Also
Click here
Views, pands, and folders
Click here
&Arial
When you click Scheduler and choose Find Room(s) os Find Resource(s) in a meeting invitation, Notes displays the following options:
61578860829240804
Date, Start at, and End at
Click here
Specify a date, start time, and end time
61578860829240805
Select an area to look for a free room or resource.
61638860829240806
# of attendees
If you chose Find Room(s), change the number in this field tc look for smaller or larger rooms.
61638860829240807
Category
If you chose Find Resource(s), click this and select a category to look for a resource of a particular type.
616388608292408082
Search
Click this to look for available rooms or resources using the information specified in the other fields.
When you create or open a personal to do entry (an entry that does not have the "Assign to others" option selected), Notes displays the following options:
767255380292397967
OK and Discard Changes
Click OK to save changes to the entry. Click Discard Changes to close the entry without saving changes.
76725568029239797
CompletedI
Click this to mark the entry complete and display it in the Completed category on the to do list.M
76725568029239798
Assign to others
Select this to send the to do item to one or more people. If you do, Notes displays the Participants#page so you can specify the names of people.
767255680292397996
Basics
76725568029239800
Subject
Type a brief description of the to do item. To include additional information, click the space below the Basics page and type the information. The space below the Basics page is a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
76725568029239801
Starts and Due
Click here
Specify a start and/or due date
Click here
. Depending on the dates you specify, Notes displays the entry in the Overdue, Current, or Future category on the to do list. On the calendar, Notes displays overdue and current entries on the current date and future entries on the start date.
76725568029239803
Priority
Select a priority to display a number (1 for High, 2 for Medium, 3 for Low, or no number for None) next to the entry on the to do list.
76725568029239803
Status
Select a status to display the entry by status. To display entries by status, click By Status on the to do list.
76725568029239804
Owner
Displays your name.
76725568029239803
Options
76725568029239806
Hide this entry from Calendar Managers
Select this to prevent .
Click here
people who have access to your calendar and to do list
Click here
from reading the entry. People who can manage your calendar and to do list can see the dates but not the contents of hidden to do entries.
76775568029239807
Recurring entry
Select this to repeat the ensry. Then specify
Click here
repeat options
Click here
and click OK.
76775568029239808
Notify me
Select this to set an alarm for the entry. Then specify
Click here
alarm options
Click here
and click OK.
76775568029239809
Category
Select or type a category to display the entry by category. To display entries by category, click By Catcgory on the to do list.
124978694429241813
Group To Do options
When you create or open a group to do entry (an entry that has the "Assign to others" option selected), Notes displays the following options:
124978694429241814
Send Assignments, Save Only, and Discard Changes
Click Send Assignments to send the to do item to the people specified on the Participants page. Click Save Only to save changes to the entry without scnding it. Click Discard Changes to close the entry without saving changes to it.
124978694429241815
Actions
Notes displays Actions if you have already sent the to do item. Click this to reschedule, cancel, or confirm the entry, view participant responses to the entry, or send a mail message to the recipients of the entry.
124978694429241816
Assign to others
Deselect this to assign the to do item to yourself only. If yos do, Notes hides the Participants page.
124978694429241817
Basics
124978694429241818
Subject
Type a brief description of the to do item. To include additional information, click the space below the Basics page and type the information. The space below the Basics page is a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
124978694429241819
Starts and Due
Click here
Specify a start and/or due date
Click here
. Depending on the dates you specify, Notes displays the entry in the Overdue, Current, or Future category on the to do list. On the calendar, Notes displays overdue and current entries on the current date and future entries on the start date.
124978694429241820
Priority
Select a priority to display a number (1 for High, 2 for Medium, 3 for Low, or no number for None) next to the entry on the to do list.
124978694429241821
Status
Select a status to display the entry by status. To display entries by status, click By Status on the to do list.
124978694429241822
Owner
Displays the name of the person who created the entry.
124978694429241823
Options
124978694429241824
Hide this entry from Calendar Managers
Select this to prevent .
Click here
people who have access to your calendar and to do list
Click here
from reading the entry. People who can manage your calendar and to do list can see the dates but not the contents of hidden to do entries.
124978694429241825
Recurring entry9
Select this to repeat the entry.#Then specify
Click here
repeat options
Click here
and click OK.
124978694429241826
Notify me
Select this to set an alarm for the entry. Then specify
Click here
alarm options
Click here
and click OK.
124978694429241827
Category
Select or type a category to display the entry by category. To display entries by category, click By Categors on the to do list.
124978694429241828
Participants
124978694429241829
To, cc, and bcc
Specify one or more names in the To field to send people a request to complete the to do item. Specify one or more names in the cc field to send people an information-only copy of the to do item. Specify one or more names in the bcc field to send people a blind information-only copy of the to do item. Other recipients cannot see the names of the pecple you specify in the bcc field.
Tipc
To add names to a field from an address book, click the button after the field name.
124978694429241830
Delivery Options
124978694429241831
I do not want to receive replies from participants
Select this to send the request as a broadcast message. This gives recipients the option of adding it to their to do lists without prompting them to send an answer back to you.
124978694429241832
Select this to
Click here
add a digital signature to the request
Click here
so that recipients are sure you're the person who sent it.
124978694429241833
Encrypt
Select this to
Click here
encrypt the request
Click here
so that only the intended recipients can read it.
124978394429241834
Prevent counter-proposing
Select this to prevent recipients from proposing different start or due dates for the request.
124978694429241835
Prevent delegating
Select this to prevent recipients from sending the request to someone else to answer.
See Also
Click here
Creating and working with to do entries
Click here
Check Now
Checks for unread messages.
View Mail Summary
Displays the sender, date, and subject of unread messages. To read the full context of a message, double click it.
Properties
Displays the Notes Minder Properties dialog box, which you use to change configuration settings.
Enabled
Toggles Notes Minder on and off without shstting it off.
Exit
Shuts off Notes Minder (Notes Minder icon disappears from Windows system tray).
See Also
Click here
Elements of Notes
Click here
Click here
Mail and Address Book
Click here
Click here
Calendar and To Do
Click here
&Arial
When you create or open a meeting invitation, Notet displays the following options:M
112794457629240820
Send Assignments, Save Only, and Discard Changes
Click Send Assignments to send the invitation to the people specified on the Invitations and Reservations page. Click Save Only to save changes to the invitation without sending it. Click Discard Changes to close the invitation without saving changes to it.
112794457629240821
Actions
Notes displays Actions if you have adready sent the invitation. Click this to reschedule, cancel, or confirm the meeting, view participant responses to the invitation, or send a mail message to the recipients of the invitation.
112794457629240822
Meet with other people
Deselect this to change the entry into an appointment. If you do, Notes hides the Invitations and Reservations page.
112794457629240823
Basics
112794457629240824
Subject
Type a brief description. To include additional information, click the space below the Basics page and type the information. The space below the Basics page is a rich text field so you can add information such as text, document links, file attachments, objects, and pictures.
112794457629240825
Begins and Ends
Click here
Specify start and end dates and times
Click here
112794457629240826
Special Event
Select this to change the entry into an anniversary, reminder, or all-day event. Then select Anniversary, Reminder, or All Day.
112794457629240827
Location
Type a location. Notes displays it after the subject on the calendar.
112794457629240828
Chair
Displays the name of the person who created the invitation.
112794457629240829
Options
112794457629240830
Mark time as available
Select this to keep the time of the meeting free in your
Click here
free time schedule
Click here
112794457629240831
Hide this entry from Calendar Managers
Select this to prevent .
Click here
people who have access to your calendar
Click here
from reading the invitation. Peopde who can manage your calendar can see the times but not the contents of hidden calendar entries.
112794457629240832
Recurring entry
Select this to repeat the meeting. Then specify
Click here
repeat options
Click here
and click OK.
112794457629240833
Notify me
Select this to set an alarm for the meeting. Then specify
Click here
alarm options
Dlick here
and click OK.
112794457629240834
Category
Select or type a category.
112794457629240835
Invitations and Reservations
112794457629240836
To, cc, and bcc
Specify one or more names in the To field to send people an invitation. Specify one or more names in the cc field to send people an information-only copy of the invitation. Specify one or more names in the bcc field to send people a blind information-only copy of the invitation. Other recipients cannot see the names of the people you specify in the bcc field.
Tipo
To add names to a field from an address book, click the button after the field name.
112794457629240837
Rooms and Resources
Click the button after Rooms or Resources to select a room or resource for the meeting.
112854457629240838
Delivery Options
112854457629240839
I do not want to receive replies from participants
Select this to send the invitation as a broadcast message. This gives recipients the option of adding it to their calendars without prompting them to send an answer back to you.t
112854457629240840
Select this to
Click here
add a digital signature to the invitation
Click here
so that recipients are sure ydu're the person who sent it.e
112854457629240841
Encrypt
Select this to
Click here
encrypt the invitation
Click here
so that only the intended recipients can read it.
112854457629240842
Prevent counter-proposing
Select this to prevent recipients from proposing different start or due dates for the invitation.
112854457629240843
Prevent delegating
Select this to prevent recipients from sending the invitation to someone else to answer.
112854457629240844
Scheduler
112854457629240845
Check all schedules
Choose this to 6
Click here
look up free time
Click here
for the people and any room and/or resource specified on the Invitations and Reservations page.
112854457629240846
Find Room(s) and Find Resource(s)
Choose Find Room(s) or Find Resource(s) to see what rooms or resources are available at a specific time.
See Also
Click here
Creating and sending meeting invitations
Click here
&Arial
Click any of these topics:
Click here
Restricting access to documents and local databases
Click here
Click here
Encrypting document fields
Click here
&Arial
Click any of these topics:
Click here
Requesting certificates
Click here
Click here
Requesting cross certificates
Click here
older".
&Arial
If you are not cross-certified and attempt to open$signed mail from a user in another organization, you see this message:
"Your local Name and Address Book does not contain a cross-certificate for the organization named below. You therefore can't be sure that documents signed by its members are authentic or that you are actually communicating with its servers unless you can verify that the key below is correct.
"Would you like to suppress this warning in the future by creating a cross-certificate for this organization?"
Following the message is the name of the organization and its public key, as well as three buttons. Do one of the following:
Choose Yes to automatically cross-certify the root certifier of the user or server ID and put the cross-certificate in your Personal Address Book. Note that you can only access a server if that server has cross-certified you or your organization or if the server allows anonymous access.
To avoid the possibility of cross-certifying an impostor, call someode trustworthy from the named organization and find out the organization public key. (Users in an organization can find out the organization's public key by clicking the Certificates icon in their User ID dialog).
Choose No to prevent creation of a cross-certificate. You then see a message offering you unauthenticated access to the server or the ability to read the signed message without verifying the signature. The warning message appears each time you connect to a server in that organization$or read a signed message from a user in that organization.
Choose Advanced Options to create a cross-certificate for the server/sender of the mail or any of its ancestors. If you cross-certify a certifier, you select a registration server to put the cross-certificate in its Domino Directory; this suppresses the warning message for all members of the organization. Note that you can only access a server if that server has cross-certified you or your organization, or if the server allows anonymots access.
Note
If the warning message still appears, it is possible that a cross-certificate exists between your organization and the foreign organization, but that the cross-certificate is not posted in the Domino Directory. For example, it may be posted in your Personal Address Book on your workstation, where it is unavailable to other users. If this is the case, paste a copy of the cross-certificate into the Domino Directory.
When the document was first created, for example, choosing Create - Memo.
Modified
When the document was last saved/modified, fdr example, choosing File - Save to save changes to the original document.
Added
When the document was last saved or replicated to the database, for example, when you replicate the document to a new database..
Modified
When the document was last saved/modified in the database, for example, when you make changes and save it in the new database it's in.
Modified by
The ID of the user or server that last saved/modified the document.
Accessed
When the document was last accessed in the database.
Size
The size of the document in the database, given in bytes.
85411740829238004
To view field information
Viewing field information allows you to lodk up a field in a document and troubleshoot if it is not calculating its value correctly.
1. Select a document..
2. Choose File - Document Properties.
3. Click the Fields tab (second tab from left).
4. To view specific information for each field, select the field name, and refer to the right panel which gives information about the selected field.
Note
A null value ("") indicates that the field is empty.
Type of information
What the information means
Field Name
The name of the field.
Data Type
The type of data the field contains.
Data Length
The size of the data in the field.
Seq Num (Sequence Number)
Refers to the amount of times the field has been edited (this is used with field level replication).
Dup Item ID
If the document has a field that is too large to fit into one note, it is split into several notes. This is the ID given to each separate note. The notes still share the same name.
Field Flags
Refers to the type of field and the different attributes it may have, for example, if a field is flagged for encryption it says SEAL.
85411740829238005
To view the document ID
The Document IDs tab in Document Properties gives you the document's ID. The ID is a unique alphanumeric string that identifies the document.
1. Select the document.
2. Choose File - Document Properties.
3. Click the Document IDs tab (sixth tab from left).
See Also
Click here
Documents
Click here
Click here
Database$properties
Click here
&Arial
For information about formulas and functions, see a complete
Click here
list of @functions
in Domino 5 Designer Help.
&Arial
The HTML tab appears on many properties boxes. If tou are designing an application that is to be used on the Web, and are using HTML 4.0, the HTML tab lets you access core attributes, such as Cascading Style Sheets (CSS), easily. Domino incorporates the values of these attributes to the HTML that it creates at runtime. When you are using the HTML tag attributes remember:
The HTML must be ASCII characters.
Do not include quotation marks when you enter the attributes in the various boxes, except for the Other box (Other needs quotation marks, as shown in the example below).
HTML tag attributes
Description
ID/Name
Name that is used to reference an object using JavaScript. For example, the object could be "ZipCode."
Class
Used to classify an object. For example, if the object's name is "ZipCode," the class could be "Numeric."
Style
Used to apply a specific style to an object. For example, if the$object's name is "ZipCode," the class is "Numeric," the style could be "font-size:10pt," or if you have more then one value, separate them with a semi-colon, for example, "font-size:10pt; color: blue."
Title
Used to prompt the user to the object. For example, if the object's name is "ZipCode," the class is "Numeric," the style is "Bold," the title could be "Enter your Zip Code."
Other
Used for additional HTML tag attributes, and must be written as pure HTML code. For example, instead of writing "ZipCode" in the ID/Name box, you have to write "ID=ZipCode."
See Also
Click here
Documents
Click here
Click here
Formatting and customizing tables
Click here
Click here
Creating and formatting horizontal rules
Click here
Click here
Adding and formatting graphics in documents
Click here
Click here
Creating hotspots, buttons, and computed text
Click here
Click here
Creating and formatting sections
Click here
&Arial
Metadata is information about documents that lets people find and sort documents efficiently in different ways. For example, authors or librarians can use metadata to organize documents by their bibliographic information, and then search for specific documents accordingly.
In Notes, the Meta tab in Document Properties lets you view and capture metadata about a document, and if you have the appropriate access rights, to post metadata in the Domain catalog.
409395491229238579
To view and capture metadata in a document
When you open a document, metadata is already captured in some fields. You can also add keywords, a description of the document, and a file type to the meta tab. To view this information, choose File - Document Properties, and click the Meta tab in Document properties. These are the fields in the Meta tab:
Field
What the field means
Title
The title of the document.
Creator
Who created the document.
Keywords
Keywords you can add to the metadata that helps categorize the document.
Description
Information you can add to the metadata that helps describe the document.
Date
The date the document was initially created.
Identifier
Unique ID string that identifies the document.
Type
The type of document, for example, a (.WAV) file.
Note
It is recommended to enter syntax for MIME types, for example, x-Lotus-1-2-3, which is application specific (a MIME type is defined as x-*, where (*) is an application).
409395491229238580
To post metadata in the Domain catalog
If your organization uses a Domain catalog, and you have the proper access rights, you can capture metadata about documents and post it in the Domain catalog. The metadata becomes a link to the documents. When you prompt Notes to do a Domain search, Domain search indexes the metadata about the documents. The Domain catalog provides a list of databases to index.
Note
If Domain search is not set up, you can still capture metadata, but you cannot categorizd metadata and post it to the catalog.
1. Select the document.
2. Choose File - Document Properties.
3. Click the Meta tab (fifth tab from left).
4. Click the Categorize button, and choose a category that is listed to categorize your document.
5. Click the "Post to Catalog" button to send the metadata to the Domain catalog. The link document can then be found in the Domain catalog.
6. (optional) You can add specifdc keywords pertaining to your document in the Keywords box, and any description about the document in the Description box.
See Also
Click here
Documents
Click here
Click here
Viewing information about documents and fields
Click here
Click here
Searching a domain
Click here
&Arial
Reducing the size of your mail database makes it easier to use and takes up less space on your mail server. You can do the following to reduce the size of your mail database.
Click here
Delete messages
Click here
that you no longer need.
Click here
Archive old or expired messages
Click here
Click here
Save large attachments
on your dard drive. Then delete them from the mail messages.
Click here
Export messages that contain large graphics, scanned images, and video clips to another location
, such as a local file, a special file server, or another special place for storage. Then delete the graphic images from the messages in your mail database. This lets you save the text portion of the messages in your mail database, but the pictures, which take up significant space, are saved in anotder file.
Assigning an access level to a name
Click here
Click here
Assigning roles and refining database access
Click here
Click here
Viewing the access control list history
Click here
Click here
Selecting a server to update your database access control list
H_GLOSSARY_TOP= <-!><:t0>H_GLOSSARY_A=-A-H_GLOSSARY_ABC_MIDTOPIC_387631152029224506=About This Database documentH_GLOSSARY_ABC_MIDTOPIC_387631152029224508=access controlH_GLOSSARY_ABC_MIDZOPIC_387631152029224507=access-controlled sectionH_GLOSSARY_ABC_MIDTOPIC_387631152029224509=ACL (access control list)H_GLOSSARY_ABC_MIDTOPIC_387631152029224511=ACL MonitorH_GLOSSARY_ABC_MIDTOPIC_387631152029224516=Adjacent Domain documentH_GLOSSARY_ABC_MIDTOPIC_387631152029224519=Administration ProcessH_GLOSSARY_ABC_MIDTOPIC_387631152029224522=agentH_GLOSSARY_ABC_MIDTOPIC_387631152029224523=Agent BuilderH_GLOSSARY_ABC_MIDTOPIC_387631152029224524=Agent ManagerH_GLOSSARY_ABC_MIDTOPIC_387631152029224525=alarmJ_GLOSSARY_ABC_MIDTOPIC_387631152029224526=aliasH_GLOSSARY_ABC_MIDTOPIC_387631152029224527=alternate mailH_GLOSSARY_ABC_MIDTOPIC_387631152029224528=anonymous accessH_GLOSSARY_ABC_MIDTOPIC_387631152029224529=API (application programmig interface)H_GLOSSARY_ABC_MIDTOPIC_387631152029224530=application proxyH_GLOSSARY_ABC_MIDTOPIC_387631152029224532=attachH_GLOSSARY_ABC_MIDTOPIC_387631152029224533=attachmentH_GLOSSARY_ABC_MIDTOPIC_387631152029224534=authenticationH_GLOSSARY_ABC_MIDTOPIC_387631152029224536=Authoz accessH_GLOSSARY_ABC_MIDTOPIC_387631152029224538=Authors fieldH_GLOSSARY_ABC_MIDTOPIC_387631152029224539=autolaunchH_GLOSSARY_ABC_MIDTOPIC_387631152029224540=autoregistrationH_GLOSSARY_B=- B -H_GLOSSARY_ABC_MIDTOPIC_387631152029224541=billingH_GLOSSARY_ABC_MIDTOPIC_387631152029224542=binary tree server topologyH_GLOSSARY_ABC_MIDTOPIC_387631152029224543=broadcast meetingH_GLOSSARY_ABC_MIDTOPIC_387631152029224513=button barH_GLOSSARY_MIDTOPIC_299312624029244187=H_GLOSSARY_C=- C -H_GLOSSARY_ABC_MIDTOPIC_1948:2153629235560=<+!>CA (Certification Authority)H_GLOSSARY_ABC_MIDTOPIC_387681152029224545=CalendarH_GLOSSARY_ABC_MIDTOPIC_387681152029224546=Calendar profileH_GLOSSARY_ABC_MIDTOPIC_387681152029224547=canonical formatH_GLOSSARY_ABC_MIDTOPIC_387681152029224548=categoryH_GLOSSARY_ABC_MIDTOPIC_387681152029224549=certificateH_GLOSSARY_ABC_MIDTOPIC_387681152029224550=certificationH_GLOSSARY_ABC_MIDTOPIC_194832153629235561=<+!>Certification Authority certificateH_GLOSSARY_ABC_MIDTOPIC_387681152029224551=certifier JDH_GLOSSARY_ABC_MIDTOPIC_387681152029224552=CGIH_GLOSSARY_ABC_MIDTOPIC_387681152029224553=chain server topologyH_GLOSSARY_ABC_MIDTOPIC_387681152029224554=child documentH_GLOSSARY_ABC_MIDTOPIC_194832153629235562=<+!>Client certificateH_GLOSSARY_ABC_MIDTOPIC_387681152029224556=CLS filesH_GLOSSARY_ABC_MIDTOPIC_387681152029224557=clusterH_GLOSSARY_ABC_MIDTOPIC_387681152029224558=collapseH_GLOSSARY_ABC_MIDTOPIC_387681152029224559=@commandH_GLOSSARY_ABC_MIDTOPIC_387681152029224560=compactH_GLOSSARY_ABC_MIDTOPIC_:87681152029224561=computed fieldH_GLOSSARY_ABC_MIDTOPIC_387681152029224562=Connection documentH_GLOSSARY_ABC_MIDTOPIC_387681152029224563=create access listH_GLOSSARY_ABC_MIDTOPIC_387681152029224564=criteriaH_GLOSSARY_D=- D - H_GLOSSARY_DEF_MIDTOPIC_364061152029224506=data directoryH_GLOSSARY_DEF_MIDTOPIC_364061152029224507=data typeH_GLOSSARY_DEF_MIDTOPIC_364061152029224513=databaseH_GLOSSARY_DEF_MIDTOPIC_364061152029224508=database cacheH_GLOSSARY_DEF_MIDTOPIC_364061152029224509=Database CatalogH_GLOSSARZ_DEF_MIDTOPIC_364061152029224510=database libraryH_GLOSSARY_DEF_MIDTOPIC_364061152029224511=database managerH_GLOSSARY_DEF_MIDTOPIC_364061152029224512=database replicaH_GLOSSARY_DEF_MIDTOPIC_364061152029224516=DDE (Dynamic Data Exchange)H_GLOSSARY_DEF_MIDTOPIC_364061152029224517=default value formulaH_GLOSSARY_DEF_MIDTOPIC_364061152029224518=default viewH_GLOSSARY_DEF_MIDTOPIC_364061152029224519=Depositor accessH_GLOSSARY_DEF_MIDTOPIC_364121152029224520=design paneH_GLOSSARY_DEF_MIDTOPIC_364121152029224521:design templateH_GLOSSARY_DEF_MIDTOPIC_364121152029224522=designerH_GLOSSARY_DEF_MIDTOPIC_364121152029224523=Designer accessH_GLOSSARY_DEF_MIDTOPIC_364121152029224524=desktop.dskH_GLOSSARY_DEF_MIDTOPIC_364121152029224525=detachH_GLOSSARY_DEF_MIDTOPIC_364121152029224526=dial-upH_GLOSSARY_DEF_MIDTOPIC_364121152029224527=dialog boxH_GLOSSARY_DEF_MIDTOPIC_364121152029224528=directory assistanceH_GLOSSARY_DEF_MIDTOPIC_5459449629235550=Directory CatalogH_GLOSSARY_DEF_MIDTOPIC_364121152029224529=DNSH_GLOSSARY_DEFZMIDTOPIC_364121152029224530=documentH_GLOSSARY_DEF_MIDTOPIC_364121152029224531=domainH_GLOSSARY_DEF_MIDTOPIC_293335424029235561=Domino DirectoryH_GLOSSARY_DEF_MIDTOPIC_364121152029224532=Domino serverH_GLOSSARY_MIDTOPIC_299312624029244189=H_GLOSSARY_E=- E - H_GLOSSARY_DEF_MIDTOPIC_364121152029224535=ECL (Execution Control List)H_GLOSSARY_DEF_MIDTOPIC_364121152029224537=Edit modeH_GLOSSARY_DEF_MIDTOPIC_364121152029224538=editable fieldH_GLOSSARY_DEF_MIDTOPIC_364121152029224539=Editor accessH_GLOSSARY_DEF_MJDTOPIC_364121152029224541=encryption keyH_GLOSSARY_DEF_MIDTOPIC_364121152029224542=eventH_GLOSSARY_DEF_MIDTOPIC_364121152029224544=event scriptH_GLOSSARY_DEF_MIDTOPIC_364121152029224546=exportH_GLOSSARY_DEF_MIDTOPIC_364121152029224547=extranetH_GLOSSARY_MIDTOPIC_299362624029244190=H_GLOSSARY_F=- F - H_GLOSSARY_DEF_MIDTOPIC_364121152029224548=failoverH_GLOSSARY_DEF_MIDTOPIC_364121152029224549=fieldH_GLOSSARY_DEF_MIDTOPIC_364121152029224551=firewallH_GLOSSARY_DEF_MIDTOPIC_364121152029224553=folder paneH_GLOZSARY_DEF_MIDTOPIC_364121152029224554=formH_GLOSSARY_DEF_MIDTOPIC_364121152029224555=formulaH_GLOSSARY_DEF_MIDTOPIC_364121152029224550=FTP (File Transfer Protocol)H_GLOSSARY_DEF_MIDTOPIC_364121152029224558=full-text indexH_GLOSSARY_DEF_MIDTOPIC_364121152029224559=full-text searchH_GLOSSARY_DEF_MIDTOPIC_364121152029224560=@functionH_GLOSSARY_MIDTOPIC_299362624029244191=H_GLOSSARY_G=- G - H_GLOSSARY_GHI_MIDTOPIC_368131152029224506=groupH_GLOSSARY_GHI_MIDTOPIC_368131152029224507=groupwareH_GLOSSARY_MIDTOPIC_2:9362624029244192=H_GLOSSARY_H=- H - H_GLOSSARY_GHI_MIDTOPIC_368131152029224509=hierarchical namingH_GLOSSARY_GHI_MIDTOPIC_368131152029224510=hierarchical viewH_GLOSSARY_GHI_MIDTOPIC_368131152029224512=hopH_GLOSSARY_GHI_MIDTOPIC_368131152029224513=hotspotH_GLOSSARY_GHI_MIDTOPIC_368131152029224516=HTTP (Hypertext Transmission Protocol)H_GLOSSARY_GHI_MIDTOPIC_368131152029224519=hub-spoke server topologyH_GLOSSARY_GHI_MIDTOPIC_368131152029224520=hunt groupH_GLOSSARY_MIDTOPIC_299362624029244193=H_GLOSSARY_I=- J - H_GLOSSARY_GHI_MIDTOPIC_368131152029224522=ICAP (Internet Calendar Access Protocol)H_GLOSSARY_GHI_MIDTOPIC_368131152029224523=IIOP (Internet Inter-ORB Protocol)H_GLOSSARY_GHI_MIDTOPIC_196805990429235552=IIS (Internet Information Server)H_GLOSSARY_GHI_MIDTOPIC_368131152029224525=IMAP ( Internet Message Access Protocol)H_GLOSSARY_GHI_MIDTOPIC_368131152029224527=input-translation formulaH_GLOSSARY_GHI_MIDTOPIC_368131152029224528=input-validation formulaH_GLOSSARY_GHI_MIDTOPIC_368181152029224534=intranetH_JLOSSARY_GHI_MIDTOPIC_196805990429235553=ISAPI (Internet server application programming interface)H_GLOSSARY_GHI_MIDTOPIC_368131152029224529=ISDN (integrated services digital network)H_GLOSSARY_GHI_MIDTOPIC_368181152029224536=ISP ( Internet Service Provider)H_GLOSSARY_MIDTOPIC_299362624029244194=H_GLOSSARY_J=- J - H_GLOSSARY_K=- K - H_GLOSSARY_JKL_MIDTOPIC_75468694429235562=<+!>key ring fileH_GLOSSARY_JKL_MIDTOPIC_371751152029224506=keyboard shortcutH_GLOSSARY_JKL_MIDTOPIC_371751152029224507=keywords fieldHZGLOSSARY_MIDTOPIC_299362624029244195=H_GLOSSARY_L=- L - H_GLOSSARY_JKL_MIDTOPIC_371751152029224508=layout regionH_GLOSSARY_JKL_MIDTOPIC_371751152029224509=LDAP (Lightweight Directory Access Protocol)H_GLOSSARY_JKL_MIDTOPIC_371751152029224510=LDAP directoryH_GLOSSARY_JKL_MIDTOPIC_371751152029224512=letterheadH_GLOSSARY_JKL_MIDTOPIC_371751152029224514=libraryH_GLOSSARY_JKL_MIDTOPIC_371751152029224515=licenseH_GLOSSARY_JKL_MIDTOPIC_371751152029224516=LICS (Lotus International Character Set)H_GLOSSARY_JKL_MIDZOPIC_371751152029224518=linkH_GLOSSARY_JKL_MIDTOPIC_371751152029224519=LMBCS (Lotus Multibyte Character Set)H_GLOSSARY_JKL_MIDTOPIC_371751152029224520=LN:DOH_GLOSSARY_JKL_MIDTOPIC_371751152029224522=local databaseH_GLOSSARY_JKL_MIDTOPIC_371751152029224523=Location documentH_GLOSSARY_JKL_MIDTOPIC_371751152029224524=LotusObjectH_GLOSSARY_JKL_MIDTOPIC_371751152029224525=LotusScriptH_GLOSSARY_JKL_MIDTOPIC_371751152029224521=LS:DOH_GLOSSARY_M=- M - H_GLOSSARY_MNO_MIDTOPIC_375321152029224506=macroH_GLOSSARY_MNOZMIDTOPIC_375321152029224508=Manager accessH_GLOSSARY_MNO_MIDTOPIC_375321152029224509=Master Address BookH_GLOSSARY_MNO_MIDTOPIC_375321152029224511=MIME (Multipurpose Internet Mail Extensions)H_GLOSSARY_MNO_MIDTOPIC_375321152029224510=MTA (message transfer agent)H_GLOSSARY_N=- N - H_GLOSSARY_MNO_MIDTOPIC_375321152029224515=Name & Address BookH_GLOSSARY_MNO_MIDTOPIC_38581219229240024=named elementH_GLOSSARY_MNO_MIDTOPIC_375321152029224516=named styleH_GLOSSARY_MNO_MIDTOPIC_375321152029224517=navigation paneJ_GLOSSARY_MNO_MIDTOPIC_375321152029224518=navigatorH_GLOSSARY_MNO_MIDTOPIC_80855990429235552=negotiated session keyH_GLOSSARY_MNO_MIDTOPIC_375321152029224520=newsgroupH_GLOSSARY_MNO_MIDTOPIC_375321152029224521=newsfeedH_GLOSSARY_MNO_MIDTOPIC_375321152029224522=newsreaderH_GLOSSARY_MNO_MIDTOPIC_375321152029224519=NNTP (Network News Transfer Protocol)H_GLOSSARY_MNO_MIDTOPIC_375321152029224524=No AccessH_GLOSSARY_MNO_MIDTOPIC_80855990429235553=NOI (Notes Object Interface)H_GLOSSARY_MNO_MIDTOPIC_37532115202922:525=Notes clientH_GLOSSARY_MNO_MIDTOPIC_375321152029224527=Notes mail databaseH_GLOSSARY_MNO_MIDTOPIC_375321152029224531=Notes RPC (Notes remote procedure call)H_GLOSSARY_MNO_MIDTOPIC_375321152029224532=Notes/FXH_GLOSSARY_MNO_MIDTOPIC_375321152029224530=NOTES.INIH_GLOSSARY_MNO_MIDTOPIC_375321152029224528=NotesNICH_GLOSSARY_MNO_MIDTOPIC_375321152029224533=NSFH_GLOSSARY_MNO_MIDTOPIC_375321152029224534=NTFH_GLOSSARY_O=- O - H_GLOSSARY_MNO_MIDTOPIC_375321152029224535=ODBC (Open Database Connectivity)H_GLOSSARZ_MNO_MIDTOPIC_38641219229240025=ODS (On Disk Structure)H_GLOSSARY_MNO_MIDTOPIC_375321152029224537=outgoing mail databaseH_GLOSSARY_P=- P - H_GLOSSARY_PQR_MIDTOPIC_379501152029224506=paneH_GLOSSARY_PQR_MIDTOPIC_379501152029224507=parent documentH_GLOSSARY_PQR_MIDTOPIC_379501152029224508=partitioned serverH_GLOSSARY_PQR_MIDTOPIC_379501152029224509=passthru serverH_GLOSSARY_PQR_MIDTOPIC_379501152029224510=peer-peer server topologyH_GLOSSARY_PQR_MIDTOPIC_379501152029224512=permanent penH_GLOSSARY_PQR_MIDTOPICZ379501152029224513=Personal Address BookH_GLOSSARY_PQR_MIDTOPIC_379501152029224514=Personal Web NavigatorH_GLOSSARY_PQR_MIDTOPIC_351489449629235550=PKCS (Public Key Cryptography Standards)H_GLOSSARY_PQR_MIDTOPIC_379501152029224516=POP3 ( Post Office Protocol Version 3)H_GLOSSARY_PQR_MIDTOPIC_379501152029224518=preview paneH_GLOSSARY_PQR_MIDTOPIC_379501152029224519=private folderH_GLOSSARY_PQR_MIDTOPIC_379501152029224520=private keyH_GLOSSARY_PQR_MIDTOPIC_379501152029224521=private viewH_GLOSSARY_PQR_MIDTOPJC_379501152029224523=proxy serverH_GLOSSARY_PQR_MIDTOPIC_379501152029224525=public keyH_GLOSSARY_Q=- Q - H_GLOSSARY_R=- R - H_GLOSSARY_PQR_MIDTOPIC_379501152029224529=read access listH_GLOSSARY_PQR_MIDTOPIC_379501152029224530=read-only modeH_GLOSSARY_PQR_MIDTOPIC_379501152029224531=Reader accessH_GLOSSARY_PQR_MIDTOPIC_379501152029224532=Readers fieldH_GLOSSARY_PQR_MIDTOPIC_379501152029224533=referralH_GLOSSARY_PQR_MIDTOPIC_379501152029224535=replicaH_GLOSSARY_PQR_MIDTOPIC_379501152029224536=replica IDH_GJOSSARY_PQR_MIDTOPIC_379501152029224537=replicateH_GLOSSARY_PQR_MIDTOPIC_379501152029224538=replicationH_GLOSSARY_PQR_MIDTOPIC_379501152029224539=replication conflictH_GLOSSARY_PQR_MIDTOPIC_379501152029224540=Replication MonitorH_GLOSSARY_PQR_MIDTOPIC_379501152029224541=ReplicatorH_GLOSSARY_PQR_MIDTOPIC_379551152029224543=response documentH_GLOSSARY_PQR_MIDTOPIC_379551152029224545=ring server topologyH_GLOSSARY_PQR_MIDTOPIC_379551152029224546=roleH_GLOSSARY_S=- S - H_GLOSSARY_STU_MIDTOPIC_36134272002923555:=SASL (Simple Authentication and Security Layer)H_GLOSSARY_STU_MIDTOPIC_383291152029224506=save conflictH_GLOSSARY_STU_MIDTOPIC_383291152029224507=sectionH_GLOSSARY_STU_MIDTOPIC_361342720029235552=server certificateH_GLOSSARY_STU_MIDTOPIC_383291152029224510=server commandH_GLOSSARY_STU_MIDTOPIC_383291152029224511=server connectionH_GLOSSARY_STU_MIDTOPIC_383291152029224512=server programH_GLOSSARY_STU_MIDTOPIC_383291152029224513=server taskH_GLOSSARY_STU_MIDTOPIC_383341152029224515=shared fieldH_GLOSSARY_STZ_MIDTOPIC_383341152029224516=shared mailH_GLOSSARY_STU_MIDTOPIC_383341152029224518=shared viewH_GLOSSARY_STU_MIDTOPIC_383341152029224519=sibling documentH_GLOSSARY_STU_MIDTOPIC_383341152029224522=signH_GLOSSARY_STU_MIDTOPIC_383341152029224521=single copy object storeH_GLOSSARY_STU_MIDTOPIC_361342720029235553=site certificateH_GLOSSARY_STU_MIDTOPIC_383341152029224523=SLIP/PPPH_GLOSSARY_STU_MIDTOPIC_383291152029224508=S/MIME (Secure/MIME)H_GLOSSARY_STU_MIDTOPIC_383341152029224520=SMTP (Simple Mail Transfer Pzotocol)H_GLOSSARY_STU_MIDTOPIC_383341152029224526=SOCKS (SOCK-et-S)H_GLOSSARY_STU_MIDTOPIC_383291152029224509=SSL (Secure Sockets Layer)H_GLOSSARY_STU_MIDTOPIC_383341152029224530=stacked iconH_GLOSSARY_STU_MIDTOPIC_383341152029224531=static textH_GLOSSARY_STU_MIDTOPIC_383341152029224536=stubH_GLOSSARY_STU_MIDTOPIC_383341152029224535=subformH_GLOSSARY_T=- T - H_GLOSSARY_STU_MIDTOPIC_383341152029224537=TCP/IP (Transmission Control Protocol/Internet Protocol)H_GLOSSARY_STU_MIDTOPIC_383341152029224538=templatjH_GLOSSARY_STU_MIDTOPIC_383341152029224539=temporary fieldH_GLOSSARY_STU_MIDTOPIC_361342720029235554=trusted rootH_GLOSSARY_U=- U - H_GLOSSARY_STU_MIDTOPIC_383341152029224540=URL (uniform resource locator)H_GLOSSARY_STU_MIDTOPIC_383341152029224542=user IDH_GLOSSARY_STU_MIDTOPIC_383341152029224543=Using This Database documentH_GLOSSARY_V=- V - H_GLOSSARY_W=- W - H_GLOSSARY_MIDTOPIC_299362624029244204=Welcome pageH_GLOSSARY_X=- X - H_GLOSSARY_Y=- Y - H_GLOSSARY_Z=- Z - H_GLOSSARY_MIDTOPIC_1184524162924:780=Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Requesting cross certificates or merging informationOverviewDIALOG 9486 9486H_REQUESTING_CROSS_CERTIFICATES_AND_MERGING_INFORMATION_OVERTopic1Requesting cross certificates or merging informationJverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Specifying dates and times
Dates\specifyingTimes\specifyingStepsH_SPECIFYING_DATES_AND_TIMESTopic1Specifying dates and timesSteps
H_SPECIFYING_DATES_AND_TIMES_MIDTOPIC_9543379522:208839=To specify a date with the date boxH_SPECIFYING_DATES_AND_TIMES_MIDTOPIC_95433795229208840=To specify a time with the time boxProcessed by Save agent
H_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240598=OK and Discard ChangesH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240599=Meet with other peopleH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240600=BasicsH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240601=SubjectH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_8:968428829240602=Begins and EndsH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240603=Special EventH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240604=LocationH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240605=ChairH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240606=OptionsH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240607=Mark time as availableH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240608=Hide this entry from Calendar ManagersH_CALENDAR_ENTRY_OPTIONS_DEZAILS_MIDTOPIC_85968428829240609=Recurring entryH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240610=Notify meH_CALENDAR_ENTRY_OPTIONS_DETAILS_MIDTOPIC_85968428829240611=CategoryProcessed by Save agent
H_CUSTOMIZE_OPTIONS_DETAILS_MIDTOPIC_280110937629240770=FontsH_CUSTOMIZE_OPTIONS_DETAILS_MIDTOPIC_280110937629240771=Print first line onlyH_CUSTOMIZE_OPTIONS_DETAILS_MIDTOPIC_280110937629240772=Wrap column dataH_CUSTOMIZE_OPTIONS_DETAILS_MIDTOPIC_280110937629240773=Shrink column width to textH_CUSTOMIZE_OPTIONS_DETAILS_MIDTOPIC_280110937629240774=Include weekendsH_CUSTOMIZE_OPTIONZ_DETAILS_MIDTOPIC_280110937629240775=Time slot rangeProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Alarm and Repeat options
AlarmsRepeating entriesAboutH_ALARM_OPTIONS_DETAILSTopic1Alarm and Repeat optionsAbout
J_ALARM_OPTIONS_DETAILS_MIDTOPIC_77946950429233577=Alarm optionsH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229239574=WhenH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229239575=Message box text to displayH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229239576=Sound to playH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229239577=Send reminder notificationH_ALARM_OPTIONS_DETAILS_MIDTOPIC_77946950429233578=Repeat optionsH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229239578=StartingH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229:39579=RepeatH_ALARM_OPTIONS_DETAILS_MIDTOPIC_404279539229239580=ContinuingProcessed by Save agent
H_ALARM_OPTIONS_DETAILS_MIDTOPIJ_267495235229241815=I do not want to receive replies from participantsH_ALARM_OPTIONS_DETAILS_MIDTOPIC_267495235229241816=SignH_ALARM_OPTIONS_DETAILS_MIDTOPIC_267495235229241817=EncryptH_ALARM_OPTIONS_DETAILS_MIDTOPIC_267495235229241818=Prevent counter-proposingH_ALARM_OPTIONS_DETAILS_MIDTOPIC_267495235229241819=Prevent delegatingProcessed by Save agent
H_ALARM_OPTIONS_DETAILS_MIDTOPIC_61578860829240804=Date, Start at, and End atH_ALARM_OPTIONS_DETAILS_MIDTOPIC_61578860829240805=SiteH_ALARM_OPTIONS_DETAILS_MIDTOPIC_61638860829240806=# of attendeesH_ALARM_OPTIONS_DETAILS_MIDTOPIC_61638860829240807=CategoryH_ALARM_OPTIONS_DETAILS_MIDTOPIC_616:8860829240808=SearchProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Personal and Group To Do options
To DoCSMAIL_F_TASKH_TO_DO_OPTIONS_DETAILSTopic1Personal and Group To Do optionsCS
H_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124918694429241812=Personal To Do optionsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239796=OK and Discard ChangesH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239797=CompletedH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239798=Assign to othersH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239799=BasicsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239800=SubjectH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239801=<-*><-*><-*><-*>Starts and DueH_TO_DO_OZTIONS_DETAILS_MIDTOPIC_76725568029239802=PriorityH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239803=StatusH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239804=OwnerH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239805=OptionsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76725568029239806=Hide this entry from Calendar ManagersH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76775568029239807=Recurring entryH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76775568029239808=Notify meH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_76775568029239809=CategoryH_TO_DO_OPTIONS_DJTAILS_MIDTOPIC_124978694429241813=Group To Do optionsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241814=Send Assignments, Save Only, and Discard ChangesH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241815=ActionsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241816=Assign to othersH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241817=BasicsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241818=SubjectH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241819=Starts and DueH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241:20=PriorityH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241821=StatusH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241822=OwnerH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241823=OptionsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241824=Hide this entry from Calendar ManagersH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241825=Recurring entryH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241826=Notify meH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241827=CategoryH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241:28=ParticipantsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241829=To, cc, and bccH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241830=Delivery OptionsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241831=I do not want to receive replies from participantsH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241832=SignH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241833=EncryptH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241834=Prevent counter-proposingH_TO_DO_OPTIONS_DETAILS_MIDTOPIC_124978694429241835=Prevent delegatjngProcessed by Save agent
H_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240820=Send Assignments, Save Only, and Discard ChangesH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240821=ActionsH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240822=Meet with other peopleH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240823=BasicsH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240824=SubjectH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240825=Begins and EndsH_MEETIJG_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240826=Special EventH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240827=LocationH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240828=ChairH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240829=OptionsH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240830=Mark time as availableH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240831=Hide this entry from Calendar ManagersH_MEETING_INVITATION_OPTIONS_DETAILSZMIDTOPIC_112794457629240832=Recurring entryH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240833=Notify meH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240834=CategoryH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240835=Invitations and ReservationsH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240836=To, cc, and bccH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112794457629240837=Rooms and ResourcesH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240838:Delivery OptionsH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240839=I do not want to receive replies from participantsH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240840=SignH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240841=EncryptH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240842=Prevent counter-proposingH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240843=Prevent delegatingH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240844=SjhedulerH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240845=Check all schedulesH_MEETING_INVITATION_OPTIONS_DETAILS_MIDTOPIC_112854457629240846=Find Room(s) and Find Resource(s)Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Restrictinj access to documents and document fieldsOverviewINFOBOX 2827 5H_RESTRICTING_ACCESS_TO_DOCUMENTS_AND_DOCUMENT_FIELDS_OVERTopic1Restricting access to documents and document fieldsOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Requesting cerzificates or cross certificatesOverviewDIALOG 2735 2735 103H_REQUESTING_CERTIFICATES_OR_CROSS_CERTIFICATES_OVERTopic1Requesting certificates or cross certificatesOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Cross certifying hierarchical IDs on djmandOverviewDIALOG 2699 1;DIALOG 2699 256H_CROSS_CERTS_ON_DEMAND_OVERTopic1Cross certifying hierarchical IDs on demandOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Viewing information about documents and fields
Documejts\basic information aboutStepsINFOBOX 2830 5;INFOBOX 2829 5;INFOBOX 2834 5H_VIEWING_BASIC_INFORMATION_ABOUT_A_DOCUMENT_STEPSTopic1Viewing information about documents and fieldsSteps
H_VIEWING_BASIC_INFORMATION_ABOUT_A_DOCUMENT_STEPS_MIDTOPIC_85411740829238003=To view basic information about a documentH_VIEWING_BASIC_INFORMATION_ABOUT_A_DOCUMENT_STEPS_MIDTOPIC_85411740829238004=To view field information H_VIEWING_BASIC_INFORMATION_ABOUT_A_DOCUMENT_STEPS_MIDTOPIC_85411740829238005=To view the docujent IDProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Formulas and functionsOverviewDIALOG 2791 883;DIALOG 2791 256;DIALOG 2791 2791H_FORMULAS_AND_FUNCTIONS_OVERTopic1Formulas and functionsOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotuz
HTML tag attributes for a Domino server
Buttons\HTML attributesDomino\HTML attributesDomino\JavaScriptHTML\attributes for DominoHotspots\HTML attributesJavaScript\HTML attributesLinks\HTML attributesSections\HTML attributesTabljs\HTML attributesStepsINFOBOX 876 10;INFOBOX 874 32;INFOBOX 874 14;INFOBOX 874 13;INFOBOX 874 16;INFOBOX 874 17; INFOBOX 874 15H_HTML_STEPSTopic1HTML tag attributes for a Domino serverStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Capturing metadata about a document
Documents\Domain catalog, postingDocuments\metadataDomain catalogMetadataStepsINFOBOX 2833 5H_CATEGORIZING_A_DOCUMENT_IN_THE_DOMAIN_CATALOG_STEPSTopic1Capturing metadata about a documentSteps
H_CATEGORIZING_A_DOCUMENT_IN_THE_DOMAIN_CATALOG_STEPS_MIDTOPIC_409395491229238579=To view and capture metadata in a documentH_CATEGORIZING_A_DOCUMENT_IN_THE_DOMAIN_CATALOG_STEPS_MIDTOPIC_409395491229238580=To post metadata in the Domain catalogProcessed by Save*agent
CN=David Mahar/OU=CAM/O=Lotus
Inserting rows or columns in tables
Appending, rows or columnsColumns\appending in tablesColumns\inserting in tablesInserting\rows or columns in tablesRows\appending in tablesRows\insjrting in tablesTables\inserting rows or columnsStepsDIALOG 1768 952;DIALOG 1768 256;DIALOG 1768 948;DIALOG 1768 949H_INSERTING_ROWS_OR_COLUMNS_TO_A_TABLE_STEPSTopic1Inserting rows or columns in tablesSteps
H_INSERTING_ROWS_OR_COLUMNS_TO_A_TABLE_STEPS_MIDTOPIC_261835318429224122=To insert only one row or columnH_INSERTING_ROWS_OR_COLUMNS_TO_A_TABLE_STEPS_MIDTOPIC_261835318429224123=To insert several rows or columnsH_INSERTING_ROWS_OR_COLUMNS_TO_A_TABLE_STEPS_MIDTOPIC_261835318429224124=To insert j row at the bottom of your tableH_INSERTING_ROWS_OR_COLUMNS_TO_A_TABLE_STEPS_MIDTOPIC_261835318429224125=To insert a column to the far right of your tableProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Deleting rows or columns fzom tables
Columns\deleting in tablesDeleting\rows or columns in tablesRows\deleting in tablesTables\deleting rows or columnsStepsH_DELETING_ROWS_OR_COLUMNS_FROM_A_TABLE_STEPSTopic1Deleting rows or columns from tablesSteps
H_DELETING_ROWS_OR_COLUMNS_FROM_A_TABLE_STEPS_MIDTOPIC_261835318429224122=To delete one row or columnH_DELETING_ROWS_OR_COLUMNS_FROM_A_TABLE_STEPS_MIDTOPIC_261835318429224123=To delete several rows or columnsProcessed by Save agent
Autosizing text in tablesPositioning, tables\cellsPositioning, tables\fit to windowPositioning, tables\fixed widthPositioning, tjbles\same as windowSizing\cells and tablesTables\autosizing textTables\heightTables\layoutTables\positioning in framesTables\widthText\aligning in tablesStepsINFOBOX 789 10H_TABLE_LAYOUT_STEPSTopic1Table layoutStepsH_TABLE_LAYOUT_STEPS_MIDTOPIC_222164636829236368=Examples of table sizingProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
More Options dialogStepsDIALOG 9968 9968H_MORE_OPTIONS_DIALOG_STEPSTopic1More Options dialogStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Cell bordez style and thickness
Borders\around table cellsCells\bordersColor\cell bordersTables\cell bordersStepsINFOBOX 799 10H_BORDERS_WITHIN_TABLES_STEPSTopic1Cell border style and thicknessStepsProcessed by Save agent
H_TO_CHOOSE_AUTHORS_STEPS_MIDTOPIC_390978649629239800=Adding a person to your listH_TO_CHOOSE_AUTHORS_STEPS_MIDTOPIC_390978649629239801=Removing a person from your listH_TO_CHOOSE_AUTHORS_STEPS_MIDTOPIC_390978649629239802=Viewing information on a personH_TO_CHOOSE_AUTHORS_STEPS_MIDTOPIC_390978649629239803=Adding a name to your Personal Address BookH_TO_CHOOSE_AUTHORS_STEPS_MIDTOPIC_3909786496292:9804=Adding a person to your list manuallyProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Table and cell color
Cells\adding formulas inCells\color inCells\graphics inColor\tablesFormulas\wallpapering table cellsJraphics\in tablesImages\in tablesPictures\in tablesTables\adding formulas in cellsTables\colorTables\graphics inWallpaper\in tablesStepsINFOBOX 850 10H_TABLE_AND_CELL_COLOR_STEPSTopic1Table and cell colorStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Border style, effect, and thickness
Borders\around tablesCells\spacing from table borderColor\table bordersDrop shadows for tablesShadows\setting behind tablesSpacing\cells and table borderSpacing\table border and outside textTables\bordersTables\drop shadowsTables\spacing between cells and table borderTables\spacing between table border and outside textStepsINFOBOX 869 10;INFOBOX 869 14H_BORDERS_SURROUNDING_TABLES_STEPSTopic1Border style, effect, and thicknessStepsPzocessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Table margins and text wrap
Cells\text wrap withinMargins\in tablesTables\compatibility with Notes 4xTables\marginsTables\text wrappingText wrapping\around tablesText wrappingZin tablesStepsINFOBOX 790 10H_TABLE_MARGINS_STEPSTopic1Table margins and text wrapStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Tables that display one row at a time
Rows\advancing one at a timeRows\transitionsTables\adzancing rows one at a timeTables\row transitionsTransitions\advancing rows in tables withStepsINFOBOX 855 10H_ROTATING_TABLE_ROWS_STEPSTopic1Tables that display one row at a timeStepsProcessed by Save agent
H_TO_SAVE_PARAGRAPH_PROPERTIES_OVER_MIDTOPIC_135679264029218286=The [None] paragraph styleH_TO_SAVE_PARAGRAPH_PROPERZIES_OVER_MIDTOPIC_319016790429243802=The Headline, Bullet, and Basic paragraph stylesH_TO_SAVE_PARAGRAPH_PROPERTIES_OVER_MIDTOPIC_135679264029218287=To create a paragraph style<-)>H_TO_SAVE_PARAGRAPH_PROPERTIES_OVER_MIDTOPIC_135679264029218288=To format a paragraph with a paragraph style<-*><-#>H_TO_SAVE_PARAGRAPH_PROPERTIES_OVER_MIDTOPIC_135679264029218289=To assign a paragraph style to the cycle keyH_TO_SAVE_PARAGRAPH_PROPERTIES_OVER_MIDTOPIC_135679264029218290=To change a paragraph styleH_TO_SAVE_PARAGRJPH_PROPERTIES_OVER_MIDTOPIC_135679264029218291=To delete a paragraph styleProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Hiding paragraphs
Copying\text and hidden paragraphsPrinting\hidden paragraphs andOverviewINFOBOX 781*9;INFOBOX 781 16;INFOBOX 781 17;INFOBOX 781 14;INFOBOX 781 19;INFOBOX 781 15H_PARAGRAPH_PROPERTIES_OVERTopic1Hiding paragraphsOverviewH_PARAGRAPH_PROPERTIES_OVER_MIDTOPIC_135679264029218286=To hide a paragraphProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Setting alignment, first line indent, lists, and spacingOverviewINFOBOX 779 9;INFOBOX 779 16;INFOBOX 779 17;INFOBOX 779 14;INFOBOX 779 15H_SETTING_ALIGNMENT_FIRST_LINE_INDENT_LISTS_AND_SPACING_OVERTopic1Setting alignment, first line indent, lists, and spacingOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Setting margins, tab stops, and paginationOverviewINFOBOX 790 9;INFOBOX 780 16;INFOBOX 780 17;INFOBOX 790 14;INFOBOX 780 15H_TEXT_PROPERTIES_OVERTopic1Setting margins, tab stops, and paginationOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To mail your public key
Mailing\public keysPublic keys\mailingStepsDIALOG 2745 2745 102H_MAIL_YOUR_PUBLIC_KEY_STEPSTopic1To mail your public keyStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To create a new public key
Creating\public keysPublic keys\creatingStepsDIALOG 2735 2735 100H_CREATE_A_NEW_PUBLIC_KEY_STEPSTopic1To create a new public keyStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Replication SettingsStepsDIALOG 2695 2695H_REPLICATION_SETTINGS_STEPSTopic1Replication SettingsStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
ReplicateStepsDIALOG 10749 256H_REPLICATE_STEPSTopic1ReplicateStepsProcessed bz Save agent
CN=David Mahar/OU=CAM/O=Lotus
Replication HistoryStepsDIALOG 2762 256H_REPLICATION_HISTORY_STEPSTopic1Replication HistoryStepsH_DISPLAYING_A_DATABASES_REPLICATION_HISTORY_MIDTOPIC_294791692829212633=TipsProcessed by Save agent
CN:David Mahar/OU=CAM/O=Lotus
Find ReplicaStepsDIALOG 2726 1001H_FIND_REPLICA_STEPSTopic1Find ReplicaStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
New ReplicaStepsDIALOG 2693 256H_NEW_REPLICA_STEPSTopic1New ReplicaStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Edit Current LocationStepsEDIT ACTIVE EditNoteH_EDIT_CURRENT_LOCATION_STEPSTopic1Edit Current LocationStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Call ServerStepsDIALOG 2787 2787H_CALL_SERVER_STEPSTopic1Call ServjrStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Hang upStepsDIALOG 2786 1H_HANG_UP_STEPSTopic1Hang upStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Size limitStepsDIALOG 2737 1440H_SIZE_LIMIT_6128_STEPSTopic1Size limitStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Changing basic, international, mail, and port settingsUnknownDIALOG 2814 2814H_CHANGING_STARTUP_MAIL_AND_SECURITY_SETTINGS_2290_OVERTopic1Changing basic, international, mail, and port settingsUnknownProcessed by Save agent
H_ABOUT_DDE_AND_OLE_OBJECTS_MIDTOPIC_395956595229203340=LinkingH_ABOUT_DDE_AND_OLE_OBJECTS_MIDTOPIC_395956595229203341=EmbeddingH_ABOUT_DDE_AND_OLE_OBJECTS_MIJTOPIC_395956595229203342=What is OLE 2?H_ABOUT_DDE_AND_OLE_OBJECTS_MIDTOPIC_395956595229203343=What is OCX?H_ABOUT_DDE_AND_OLE_OBJECTS_MIDTOPIC_251260150429235327=What are JavaBeans?Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
About mail folders and*viewsAboutH_ABOUT_MAIL_FOLDERSTopic1About mail folders and viewsAboutProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Subscribing to Macintosh-based data
SubscribingAboutH_ABOUT_SUBSCRIBING_TO_MACINTOSHBASED_DATATopic1Subscribing to Macintjsh-based dataAbout
H_ABOUT_SUBSCRIBING_TO_MACINTOSHBASED_DATA_MIDTOPIC_396006595229203339=To subscribe and publishH_ABOUT_SUBSCRIBING_TO_MACINTOSHBASED_DATA_MIDTOPIC_225980585629218265=To subscribe to Macintosh-based dataH_ABOUT_SUBSCRIBING_TO_MACINTOSHBASED_DATA_MIDTOPIC_396115993629218285=To update subscription dataProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
The Clipboard
ClipboardUnknownH_ABOUT_THE_CLIPBOARDTopic1The ClipboardUnknownH_ABOUT_THE_CLIPBOARD_MIDTOPIC_15897078429233522=Viewing and editing the Clipboard in Windows 95Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
About using Internet mail through Notes
Internet mailMail\InternetPOP3 mailWeb mailAboutH_ABOUT_USING_INTERNET_MAIL_THROUGH_NOTESTopic1About using Internet mail through NotesAboutProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Copying data into a Notes document
Copying\from other applicationsStepsh_add_data_copy_stepsTopic1Copying data into a Notes documentStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Adding data from other applications to a Notes documentOverviewH_add_data_overTopic1Adding data from other applications to a Notes documentOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Adding signatures zo mail
SignaturesOverviewH_ADDING_SIGNATURES_TO_MAIL_OVERTopic1Adding signatures to mailOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Selecting an address for a message from an address book
Address booksAddressesStepsH_ADDRESSING_AZMESSAGE_BY_CHOOSING_NAMES_FROM_A_NAME_ADDRESS_BOOKTopic1Selecting an address for a message from an address bookStepsProcessed by Save agent
H_ADDRESSING_A_MESSAGE_BY_TYPING_THE_NAMES_OF_THE_RECIPIENTS_MIDTOPIC_276366467229244019=Typing addressesH_ADDRESSING_A_MESSAGE_BY_TYPING_THE_NAMES_OF_THE_RECIPIENTS_MIDTOPIC_276366467229244020=Using type-aheadH_ADDRESSING_A_MESSAGE_BY_TYPING_THE_NAMES_OF_THE_RECIPIENTS_MIDTOPIC_276366467229244021=Setting up type-aheadProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Archiving messages automatically
Archiving\methodsMessages\archivingStepsH_ARCHIVING_MESSAGES_AUTOMATICALLYTopic1Archiving messages automaticallyStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Archiving messages manually
Archiving\methodsMessages\archivingStepsH_ARCHIVING_MESSAGES_MANUALLYTopic1Archiving messages manuallyStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To change the color of a workspace tabH_CHANGE_THE_COLOR_WORKSPACE_TABTopic1To change the color of a workspace tabProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Changing the letterhead for mail
LetterheadStepsH_CHANGING_THE_LETTERHEAD_IN_YOUR_MESSAGESTopic1Changing the letterhead for mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To compact your workspace filesH_COMPACT_YOUR_WORKSPACE_TABTopic1To compact your workszace filesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To copy your public key
Copying\public keysPublic keys\copyingStepsH_COPY_YOUR_PUBLIC_KEY_STEPSTopic1To copy your public keyStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To create a workspace pageH_CREATE_A_WORKSPACE_PAGETopic1To create a workspace pageH_CHAPTER_2__THE_NOTES_WORKSPACE_MIDTOPIC_343977129629235376_MIDTOPIC_83663881629236380=NotesProcessed by Save agent
H_CREATING_A_DOCUMENT_OVER_MIDTOPIC_61358102429223707=To create a documentH_CREATING_A_DOCUMENT_OVER_MIDTOPIC_1983525122922:104=<-*><-#>To create a document that opens an Internet URL automaticallyProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating a location document for Internet mail
Internet mailMail\InternetPOP3 mailWeb mailStepsH_CREATING_A_LOCATION_JOCUMENT_FOR_INTERNET_MAILTopic1Creating a location document for Internet mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating new mailStepsH_CREATING_A_MAIL_MESSAGETopic1Creating new mailStepsProcessed by Save agent
CN=David Mahar/OU=CAJ/O=Lotus
Creating a mailing list directly in your Personal Address Book
Groups\creatingLists\mailingMailing listsPersonal Address Book\mailing listsStepsH_CREATING_A_MAILING_LIST_DIRECTLY_IN_YOUR_NAME_ADDRESS_BOOKTopic1Creating a mailing list dirjctly in your Personal Address BookStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating a mailing list from mail messages, meeting invitations, and tasks
Groups\creatingLists\mailingMailing listsName & Address Book\mailing liszsPersonal Address Book\mailing listsStepsH_CREATING_A_MAILING_LIST_FROM_MAIL_MESSAGES_MEETING_INVITATIONS_AND_TASKSTopic1Creating a mailing list from mail messages, meeting invitations, and tasksStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating a new database for your Internet mail
Internet mailMail\InternetPOP3 mailWeb mailStepsH_CREATING_A_NEW_DATABASE_FOR_YOUR_INTERNET_MAILTopic1Creating a new database for your Internet mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating a replica database for your Internet mail
Internet mailMail\InternetPOP3 mailWeb mailStepsH_CREATING_A_REPLICA_DATABASE_FOR_YOUR_INTERNET_MAILTopic1Creating a replica database for your Internet mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating accounts in your address bookStepsH_CREATING_ACCOUNTS_IN_YOUR_ADDRESS_BOOK_STEPSTopic1Creating accounts in your address bookStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating an account to search Internet directories for addressjsOverviewH_CREATING_AN_ACCOUNT_TO_SEARCH_INTERNET_DIRECTORIES_FOR_ADDRESSES_OVERTopic1Creating an account to search Internet directories for addressesOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating an account to search Internet directoriesStepzH_CREATING_AN_ACCOUNT_TO_SEARCH_INTERNET_DIRECTORIES_STEPSTopic1Creating an account to search Internet directoriesStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating a message using the Personal Address BookStepsH_CREATING_AND_ADDRESSING_A_MESZAGE_USING_THE_PERSONAL_ADDRESS_BOOKTopic1Creating a message using the Personal Address BookStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating Internet mail
Internet mailPOP3 mailWeb mailStepsH_CREATING_INTERNET_MAILTopic1Creatinj Internet mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating Person documents while creating a message
Creating\Person documentsPerson documentsStepsH_CREATING_PERSON_DOCUMENTS_WHILE_CREATING_A_MESSAGETopic1Creating Person dojuments while creating a messageStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating stationery
Boilerplate messages\creatingCreating\stationeryMessages\boilerplateStationery\creatingStepsH_CREATING_STATIONERYTopic1Creating stationeryStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating stationery using a customized form
Boilerplate messages\creatingCreating\stationeryMessages\boilerplateStationery\creatingStepsH_CREATING_STATIONERY_USING_A_DIFFERENT_FORMTopic1Creating stationery using a customized formStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Creating Person documents directly in your Personal Address Book
Business cardsCards, businessCards,, businessPerson documentsStepsH_CREATING_USER_DOCUMENTS_DIRECTLY_IN_YOUR_NAME_ADDRESS_BOOKTopic1Creating Person documents directly in your Personal Address BookStepsProcessed by Saze agent
CN=David Mahar/OU=CAM/O=Lotus
Creating Person documents while reading messages you received
Person documentsStepsH_CREATING_USER_DOCUMENTS_WHILE_READING_MESSAGES_YOU_RECEIVEDTopic1Creating Person documents while reading messages you receivedStepsProcezsed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To delete a workspace pageH_DELETE_A_WORKSPACE_PAGETopic1To delete a workspace pageProcessed by Save agent
H_DELETING_MAIL_MESSAGES_MIDTOPIC_250830502429242207=<-!><-!>To delete a messageH_DELETING_MAIL_MESSAGES_MIDTOPIC_250830502429242208=To undelete or permanently*delete a messageH_DELETING_MAIL_MESSAGES_MIDTOPIC_250830502429242209=To delete a message from the Sent viewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Addressing a message by choosing names from an Address BookDetailsH_DETAILS_ADDRESSING_A_MESSAGE_JY_CHOOSING_NAMES_FROM_A_NAME_ADDRESS_BOOKTopic1Details: Addressing a message by choosing names from an Address BookDetailsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Archiving messages automatically or editing an archive profile
DetailsDezailsH_DETAILS_ARCHIVING_MESSAGES_AUTOMATICALLY_OR_EDITING_AN_ARCHIVE_PROFILETopic1Details: Archiving messages automatically or editing an archive profileDetailsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Creating a mailing list
DetailsDetaijsH_DETAILS_CREATING_A_MAILING_LISTTopic1Details: Creating a mailing listDetailsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Creating Person documents directly in your Personal Address Book
DetailsFull user name fieldPerson djcumentsPerson documents\Full user name fieldDetailsH_DETAILS_CREATING_USER_DOCUMENTS_DIRECTLY_IN_YOUR_NAME__ADDRESS_BOOKTopic1Details: Creating Person documents directly in your Personal Address BookDetailsH_DETAILS_CREATING_USER_DOCUMENTS_DIRECTLY_IN_YOUR_NAME__ADDRESS_BOOK_MIDTOPIC_292752076829234343=ExampleProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Letting others use your mail database
DetailsDetailsH_DETAILS_LETTING_OTHERS_USE_YOUR_MAIL_DATABASETopic1Details: Letting others use your mail databaseDetailsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Notifying people automatically when you are out of the office
DetailsDetailsH_DETAILS_NOTIFYING_PEOPLE_AUTOMATICALLY_WHEN_YOU_ARE_OUT_OF_THE_OFFICETopic1Details: Notifying people automatically when you are out of the officeDetailsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Details: Replying to a message
DetailsDetailsH_DETAILS_REPLYING_TO_A_MESSAGETopic1Details: Replying to a messageDetailsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using the ruler to format paragraphs
Documents\rulerEditing\using rulerFormatting\using rulerRuler\editing and formatting documentsOverviewH_DISPLAYING_THE_RULER_TO_FORMAT_PARAGRAPHS_OVERTopic1Using the ruler to format paragraphs OverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Editing an archive profile
Archive profileStepsH_EDITING_AN_ARCHIVE_PROFILETopic1Editing an archive profileStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Editing an exizting message
Mail\editing a messageMessages\editingStepsH_EDITING_AN_EXISTING_MESSAGETopic1Editing an existing messageStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Editing stationery
Boilerplate messages\editingMessages\boilerplazeStepsH_EDITING_STATIONERYTopic1Editing stationeryStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Encrypting incoming mail
Encrypting\mailMail\encryptingStepsH_ENCRYPTING_INCOMING_MAILTopic1Encrypting incoming mailStepsProcessed by Savj agent
CN=David Mahar/OU=CAM/O=Lotus
Encrypting messages that you send
Encrypting\messagesMail\encryptingMessages\encryptingNotes Preferences\encrypting messagesSending mail\with encryptionStepsH_ENCRYPTING_MESSAGES_THAT_YOU_SENDTopjc1Encrypting messages that you sendSteps
H_ENCRYPTING_MESSAGES_THAT_YOU_SEND_MIDTOPIC_292752076829234343=Encrypting all messages that you sendH_ENCRYPTING_MESSAGES_THAT_YOU_SEND_MIDTOPIC_292752076829234344=Encrypting individual messages when you send themProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Encrypting saved messages
Encrypting\messagesMail\encryptingMessages\encryptingNotes Preferences\encrypting messagesSaving mailStepsH_ENCRYPTING_SAVED_MESSAGESTopic1Encrypting saved messagesStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To enter a name on a workspace tabH_ENTER_A_NAME_ON_A_WORKSPACE_TABTopic1To enter a name on a workspace tabH_CHAPTER_2__THE_NOTES_WORKSPACE_MIDTOPIC_343977129629235378_MIDTOPIC_83663881629236380=NotesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Exporting Notes documents into other applications
ExportingStepsH_EXPORTING_TO_OTHER_APPLICATIONS_STEPSTopic1Exporting Notes documents into other applicationsSteps
H_EXPORTING_TO_OTHER_APPLICATIONS_STEPS_MIDTOPIC_332422134429232912=To export to graphics filesH_EXPORTING_TO_OTHER_APPLICATIONS_STEPS_MIDTOPIC_332422134429232913=To export to ASCII text filesH_EXPORTING_TO_OTHER_APPLICATIONS_STEPS_MIDTOPIC_332422134429232914=To export zo structured text filesH_EXPORTING_TO_OTHER_APPLICATIONS_STEPS_MIDTOPIC_332422134429232915=To export to Word processing filesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Features that Notes translates
Exporting\features that transljteImporting\features that translateStepsH_FEATURES_THAT_NOTES_TRANSLATES_STEPSTopic1Features that Notes translatesSteps
H_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234921=Character attributesH_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234922=Document and paragraph margins and indentsH_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234923=Section formattingH_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234924=Paragraph justification and lije spacingH_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234925=Special charactersH_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234926=Headers, footers, and footnotesH_FEATURES_THAT_NOTES_TRANSLATES_STEPS_MIDTOPIC_51912368029234927=Features that Notes doesn't translateProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
File types supported for import/export
Exporting\file types supported forImporting\file types supported forStepsH_FILE_TYPES_SUPPORTED_FOR_IMPORT_AND_EXPORT_STEPSTopic1File types supported for import/exportStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Reading Internet news group discussions
Discussions\news groupInternet\newsgroupsNewsgroupsOverviewH_INTERNET_NEWSGROUP_DISCUSSIONS_OVERTopic1Reading Internet news group discussionsOverview
H_INTERNET_NEWSGROUP_DISCUSSIONS_OVER_MIDTOPIC_152674153629237435=To manually set up a news group Account documentH_INTERNET_NEWSGROUP_DISCUSSIONS_OVER_MIDTOPIC_152674153629237436=<+!>To*subscribe to a news group<-!>H_INTERNET_NEWSGROUP_DISCUSSIONS_OVER_MIDTOPIC_96121929629238000=To have Notes format your messages to news group discussionsH_INTERNET_NEWSGROUP_DISCUSSIONS_OVER_MIDTOPIC_152674153629237439=To create an NNTP replicaProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Delegating mail access
Access\mail databaseDelegation\MailMail\DelegationMail\accessStepsH_LETTING_OTHERS_USE_YOUR_MAIL_DATABASETopic1Delegating mail accessStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Merging or splitting cells in tables
Cells\mergingCells\splittingMerging\cells in tablesSplitting cellsTables\merging cellsTables\splitting cellsStepsH_MERGING_OR_SPLITTING_CELLS_STEPSTopic1Merging or splitting cells in tablesSteps
H_MERGING_OR_SPLITTING_CELLS_STEPS_MIDTOPIC_261835318429224122=To merge cells into one cell H_MERGING_OR_SPLITTING_CELLS_STEPS_MIDTOPIC_261835318429224123=To split a merged cellProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Moving or adding a mail message to a folder
AddingCopying mailFolders\moving mail fromMoving mailViews\moving mail fromStepsH_MOVING_MAIL_MESSAGES_INTO_FOLDERSTopic1Moving or adding a mail message to a folderSteps
H_MOVING_MAIJ_MESSAGES_INTO_FOLDERS_MIDTOPIC_337297017629236595=Moving and adding messagesH_MOVING_MAIL_MESSAGES_INTO_FOLDERS_MIDTOPIC_337297017629236596=To move a message from one folder to anotherH_MOVING_MAIL_MESSAGES_INTO_FOLDERS_MIDTOPIC_337297017629236597=To add a copy of a message to a folderProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Setting up out-of-office mail
Out of office\notifying othersVacation\notifying othersStepsH_NOTIFYING_PEOPLE_AUTOMATICALLY_WHEN_YOU_ARE_OUT_OF_THE_OFFICETopic1Setting up out-of-office mailStepsProcessed by Save agent
H_WAYS_TO_READ_MESSAGES_MIDTOPIC_205958905629236566=To open your mailH_OPENING_YOUR_MAIL_DATABASEZMIDTOPIC_24068496029243616=Mail folders and viewsH_OPENING_YOUR_MAIL_DATABASE_MIDTOPIC_284270880029242201=To open a messageProcessed by Save agent
H_PAGINATION_STEPS_MIDTOPIC_339995843229226709=To insert a page break H_PAGINATION_STEPS_MIDTOPIC_23125843229226709=To keep text, hotspots, or objects on one pageProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Receiving Internet mail
Internet mailMail\InternetPOP3 mailWeb mailStepsH_RECEIVING_INTERNET_MAILTopic1Receiving Internet mailSteps
H_RECEIVING_INTERNET_MAIL_MIDTOPIC_292752076829234343=<+!>Using the status bar to receive<-!><+!> mail<-!>H_RECEIVING_INTERNET_MAIL_MIDTOPIC_292752076829234344=Using the Replicator page to receive mailProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Reducing the size of your mail database
Mail database, size ofMail database,, size ofStepsH_REDUCING_THE_SIZE_OF_YOUR_MAIL_DATABASETopic1Reducing the size of your mail databaseStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Replying to mail
Replying, mailStepsH_REPLYING_TO_A_MESSAGETopic1Replying to mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Saving a message in a folder when you send it
Folders\saving mail inSaving mailStepsH_SAVING_A_MESSAGE_IN_A_FOLDER_WHEN_YOU_SEND_ITTopic1Saving a message in a folder when you send itStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Saving a message that you receive
Mail\savingSaving mailStepsH_SAVING_A_MESSAGE_THAT_YOU_RECEIVETopic1Saving a message that you receiveStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Saving a message without sending it
Mail\savingMessages\savingSaving mailStepsH_SAVING_A_MESSAGE_WITHOUT_SENDING_ITTopic1Saving a message without sending itStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Saving all messages that you send
Mail\savingMessages\savingNotes Preferences\saving all sent messagesSaving mailStepsH_SAVING_ALL_MESSAGES_THAT_YOU_SENDTopic1Saving all messages that you sendStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Searching an address book for addressesOverviewH_SEARCHING_ADDRESS_BOOKS_FOR_ADDRESSES_OVERTopic1Searching an address book for addressesOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Sending a message you previously saved without senjingStepsH_SENDING_A_MESSAGE_YOU_PREVIOUSLY_SAVED_WITHOUT_SENDINGTopic1Sending a message you previously saved without sendingStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Sending Internet mail
Internet mailMail\InternetPOP3 jailWeb mailStepsH_SENDING_INTERNET_MAILTopic1Sending Internet mailSteps
H_SENDING_INTERNET_MAIL_MIDTOPIC_292802076829234343=<+!>Using the status bar to send mail<-!>H_SENDING_INTERNET_MAIL_MIDTOPIC_292802076829234344=Using the Replicator page to send mailProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Setting up Internet mail
Internet mailMail\InternetPOP3 mailWeb mailStepsH_SETTING_UP_INTERNET_MAILTopic1Setting up Internet mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Sharing information troubleshootingStepsH_SHARING_INFORMATION_TROUBLESHOOTING_STEPSTopic1Sharing information troubleshootingStepsH_SHARING_INFORMATION_TROUBLESHOOTING_STEPS_MIDTOPIC_92231628829232973=Why can't I see changes made to the embedded object?Processed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Sharing information with other applicationsOverviewH_SHARING_INFORMATION_WITH_OTHER_APPLICATIONS_OVERTopic1Sharing information with other applicationsOverviewProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Signing mail
Security\mailSignaturesStepsH_SIGNING_YOUR_MESSAGESTopic1Signing mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Specifying advanced delivery options for mail
Delivery optionsOverviewH_SPECIFYING_ADVANCED_DJLIVERY_OPTIONS_FOR_MAIL_OVERTopic1Specifying advanced delivery options for mailOverviewProcessed by Save agent
H_SPELL_CHECKING_MESSAGES_STEPS_MIDTOPIC_385849580829236978=To spell check all messages before sending themH_SPELL_CHECKING_MESSAGES_STEPS_MIDTOPIC_385849580829236979=To spell check a message before sending itH_SPELL_CHECKING_MESSAGES_STEPS_MIDTOPIC_385849580829236980=When Notes doesn't recognize a wordProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To switch to a different workspace pageH_SWITCH_TO_DIFFERENTTopic1To switch to a different workspace pageProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Tejling Notes to ask you about saving each message
Notes Preferences\new mail notificationSaving mailStepsH_TELLING_NOTES_TO_ASK_YOU_ABOUT_SAVING_EACH_MESSAGETopic1Telling Notes to ask you about saving each messageStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Telling Notes to use a different Personal Address Book
Mail\savingMessages\savingNotes Preferences\saving all sent messagesSaving mailStepsH_TELLING_NOTES_TO_USE_A_DIFFERENT_PERSONAL_ADDRESS_BOOKTopic1Telling Notes to use a different Personal Address BookStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To merge information into your User ID file
Merging\into User IDUser IDs\merging informationStepsH_TO__USER_NAMES_INTO_YOUR_USER_ID_FILE_STEPSTopic1To merge information into your User ID fileStepsH_TO__USER_NAMES_INTO_YOUR_USER_ID_FILE_STEPS_MIDTOPIC_426261593629222910=To merge information from a floppy diskProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To add or rearrange icons in a SmartIcons setStepsH_TO_ADD_AN_ICON_TO_A_SMARTICONS_SET_5518_STEPSTopic1To add or rearrange icons in a SmartIcons setStepsH_TO_ADD_AN_ICON_TO_A_SMARTICONS_SET_5518_STEPS_MIDTOPIC_426213609629235325=NotesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To align paragraphs
Aligning\paragraphsDocuments\aligning paragraphsEditing\aligning paragraphsFormatting\aligning paragraphsParagraphs\aligningText properties\aligning paragraphsText\aligning paragraphsStepsH_TO_ALIGN_A_PARAGRAPH_STEPSTopic1To align zaragraphsStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Attaching files to a Notes document
AttachingStepsH_TO_ATTACH_FILES_TO_A_NOTES_DOCUMENT_STEPSTopic1Attaching files to a Notes documentSteps
H_TO_ATTACH_FILES_TO_A_NJTES_DOCUMENT_STEPS_MIDTOPIC_51912368029234921=To attach a fileH_TO_ATTACH_FILES_TO_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_401490304029231512=To view or save an attached fileH_TO_ATTACH_FILES_TO_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_163139737629231520=NotesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To change your password
Passwords\Setting or changingSettings\passwordUnknownH_TO_CHANGE_YOUR_PASSWORD_8016_STEPSTopic1To change your passwordUnknownH_TO_CHANGE_YOUR_PASSWORD_8016_STEPS_MIDTOPIC_243426931229218429=NotesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To cut, copy and paste data in tables
Copying\text in tablesCutting and pasting\text in tablesEditing\copying text in tablesEditing\cutting and pasting text in tablesFormatting\copying text in tablesFormatting\cutting and pasting text in tablesTables\copying textTables\cutting and pasting textOverviewH_TO_COPY_CELLS_COLUMNS_OR_ROWS_FROM_A_TABLE_OVERTopic1To cut, copy and paste data in tablesOverviewProcessed by Saze agent
CN=David Mahar/OU=CAM/O=Lotus
Linking a Notes document to other applications
LinkingStepsH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPSTopic1Linking a Notes document to other applicationsSteps
H_TO_CREAZE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_332422134429232912=To create a link to another applicationH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_239382422429235132=To create a link to another application by dragging and droppingH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_376359737629231522=To create a link to a Notes document, view, or databaseH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_67099171229231529=NotesH_TO_CREATE_AND_MANAGE_LINKZ_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_376409737629231525=To create a link to an embedded objectH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_376409737629231526=To update a link manuallyH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_376409737629231527=To update a link automatically H_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_376409737629231528=To break a linkH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_376409737629231530=To edit a linkHZTO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_332472134429232913=<-)>To copy a link or picture of a linkH_TO_CREATE_AND_MANAGE_LINKS_IN_A_NOTES_DOCUMENT_STEPS_MIDTOPIC_332472134429232914=To change the display of a linkProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Importing files into a Notes document
ImportingStepsH_TO_IMPORT_AND_EXPORT_STEPSTopic1Importing files into a Notes documentSteps
H_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_51912368029234921=Before you beginH_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_239382422429235132=Importing HTMLH_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_332422134429232912=Importing Word Processing filesH_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_332422134429232913=Importing Structured text filesJ_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_332422134429232914=Importing Graphics filesH_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_332422134429232915=Importing Spreadsheet filesH_TO_IMPORT_AND_EXPORT_STEPS_MIDTOPIC_51912368029234922=To import dataProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To indent the first line of a paragraph
Documents\indenting first lineDocuments\outdenting first lineEditing\indenting first lineEditing\outdenting first lineFormatting\indenting first lineFormatting\outdenting first lineIndenting\first lineIndenting\paragraphs with keyboardOutdenting\first lineStepsH_TO_INDENT_A_PARAGRAPH_STEPSTopic1To indent the first line of a paragraphSteps
H_TO_INDENT_A_PARAGRAPH_STEPS_MIDTOPIC_135679264029218287=Tj indent a paragraph with the rulerH_TO_INDENT_A_PARAGRAPH_STEPS_MIDTOPIC_135679264029218286=To indent a paragraph with the keyboardProcessed by Save agent
H_TO_SAVE_A_DOCUMENT_OVER_MIDTOPIC_100382102429218082=To save a document and keep it openH_TO_SAVE_A_DOCUMENT_OVER_MIDTOPIC_100382102429218083=To save a document and close itProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To set a table column width using the ruler
Columns\editing and formatting with rulerRuler\editing and formatting tablesTables\editing and formatting with rulerStepsH_TO_SET_A_TABLE_COLUMN_WIDTH_USING_THE_RULER_STEPSTopic1To set a table column width using the rulerStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To set line spacing
Documents\line spacingLine spacing\in documentsSpacing\lines in documentsStepsH_TO_SET_LINE_SPACING_STEPSTopic1To set line spacingStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To set margins
Documents\marginsMargins\in documentsPrinting\setting marginsStepsH_TO_SET_MARGINS_STEPSTopic1To set margins StepsH_TO_SET_MARGINS_STEPS_MIDTOPIC_135679264029218286=To set the left margin with the rulerProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
To set tab stops
Documents\tab stopsTab stops\in documentsStepsH_TO_SET_TABS_STEPSTopic1To set tab stopsStepsH_TO_SET_TABS_STEPS_MIDTOPIC_135679264029218286=To set tabs with the rulerProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using an existing replica for your Internet mail
Internet mailMail\InternetPOP3 mailWeb mailStepsH_USING_AN_EXISTING_REPLICA_FOR_YOUR_INTERNET_MAILTopic1Using an existing replica for your Internet mailStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Filtering new mail using rules
Deleting\rules, mailDisabling\rules, mailEditing\rules, mailEnabling\rules, mailFiltering mailMoving\rules, mailRemoving\rules, mailRules, mailStepsH_USING_RULES_TO_FILTER_NEW_MESSAGES_STEPSTopic1Filtering new mail using rulesSteps
H_USING_RULES_TO_FILTER_NEW_MESSAGES_STEPS_MIDTOPIC_408981286429236793=To create j ruleH_USING_RULES_TO_FILTER_NEW_MESSAGES_STEPS_MIDTOPIC_408981286429236794=Examples: Mail rulesH_USING_RULES_TO_FILTER_NEW_MESSAGES_STEPS_MIDTOPIC_25409369629242225=To manage rulesProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Using stationery tj create a message
Boilerplate messages\usingMessages\boilerplateStepsH_USING_STATIONERY_TO_CREATE_A_MESSAGETopic1Using stationery to create a messageStepsProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Viewing the messages you archized
Archiving\viewingViewing\archived messagesStepsH_VIEWING_THE_MESSAGES_YOU_ARCHIVEDTopic1Viewing the messages you archivedSteps
H_VIEWING_THE_MESSAGES_YOU_ARCHIVED_MIDTOPIC_292862076829234343=Viewing messages in the archive databaseH_VIEWING_THE_MESSAGES_YOU_ARCHIVED_MIDTOPIC_292862076829234344=Viewing messages from the archive logProcessed by Save agent
CN=David Mahar/OU=CAM/O=Lotus
Embedding data in a Notes document
Drag and drop dataEmbeddingWays toH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENTTopic1Embedding data in a Notes documentWays to
H_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_396055993629218285=To embed part of a file into a documentH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_225930585629218265=To embej an entire file into a documentH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_225930585629218266=To embed new data into a documentH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_396055993629218289=To drag and drop data from another application to NotesH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_396055993629218287=To expand an embedded objectH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_161071718429218252=To edit an embedded objectH_WAYS_TO_ADD_OBJECTS_TO_A_DOCUMENT_MIDTOPIC_161071718429218253=Editing an embeddej OLE object in the
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