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Text File | 1994-01-01 | 216.6 KB | 5,139 lines

OOOO L AAAA ZZZZZZZ O O L A A Z O O v v eeeee eeeee L A A Z O O v v e e e e L AAAAAA Z O O v v eeeee e L A A Z O O v v e e L A A Z OOOO v eeeee e LLLLLLL A A ZZZZZZZ Over_LAZ Laser Printer Overlay Collection HP LaserJet Edition release 4 (94-01-01) ============================ INSTALLATION AND USAGE GUIDE ============================ Single User Version Copyright 1990, 1991, 1992, 1993, 1994 Herne Data Systems Ltd. PO Box 250 Tiverton, ON N0G 2T0 CANADA voice or FAX (519) 366-2732 CompuServe 72060,1153 Software worth hunting for! (INSTALL.DOC v4 94-01-01) TABLE OF CONTENTS PAGE THE FINE PRINT . . . . . . . . . . . . . . . . . . . . . . . iii DISCLAIMER - AGREEMENT . . . . . . . . . . . . . . . . iii REGISTRATION BENEFITS . . . . . . . . . . . . . . . . . iv REGISTRATION AND CUSTOMER SUPPORT ADDRESS . . . . . . . v COMPUSERVE SHAREWARE REGISTRATION SERVICE . . . . . . . v ASP OMBUDSMAN . . . . . . . . . . . . . . . . . . . . . vi DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . vi INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . 1 INSTALLING THE Over_LAZ FILES . . . . . . . . . . . . . . . . 3 PACKING LIST . . . . . . . . . . . . . . . . . . . . . . 3 EXTRACTING AND COPYING FILES . . . . . . . . . . . . . . 5 WORDPERFECT 4.X . . . . . . . . . . . . . . . . . . . . . . . 6 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 6 INSERTING Over_LAZ INTO DOCUMENT . . . . . . . . . . . . 6 WORDPERFECT 5.X (FOR DOS) . . . . . . . . . . . . . . . . . . 8 INSTALLING Over_LAZ . . . . . . . . . . . . . . . . . . 8 USING THE Over_LAZ WP 5.x MENU MACRO . . . . . . . . . . 11 MANUALLY INSERTING Over_LAZ INTO DOCUMENT . . . . . . . 12 WORDPERFECT 6.0 (FOR DOS) . . . . . . . . . . . . . . . . . . 14 INSTALLING Over_LAZ . . . . . . . . . . . . . . . . . . 14 USING THE Over_LAZ WP 6.0 MENU MACRO . . . . . . . . . . 17 MANUALLY INSERTING Over_LAZ INTO DOCUMENT . . . . . . . 18 WORDPERFECT 5.X FOR WINDOWS . . . . . . . . . . . . . . . . . 19 INSTALLING Over_LAZ . . . . . . . . . . . . . . . . . . 19 USING THE Over_LAZ WPWIN MENU MACRO . . . . . . . . . . 20 MANUALLY INSERTING Over_LAZ INTO DOCUMENT . . . . . . . 22 WORDPERFECT 6.0 FOR WINDOWS . . . . . . . . . . . . . . . . . 24 INSTALLING Over_LAZ . . . . . . . . . . . . . . . . . . 24 USING THE Over_LAZ WPWIN MENU MACRO . . . . . . . . . . 25 MANUALLY INSERTING Over_LAZ INTO DOCUMENT . . . . . . . 28 WORDSTAR (pre version 6), WS PROFESSIONAL . . . . . . . . . . 29 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 29 INSERTING Over_LAZ INTO DOCUMENT . . . . . . . . . . . . 29 WORDSTAR (v6 or later) . . . . . . . . . . . . . . . . . . . 31 LOTUS AMI PRO . . . . . . . . . . . . . . . . . . . . . . . . 32 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 32 INSTALLING THE Over_LAZ AMI PRO MENU MACRO . . . . . . . 32 USING THE Over_LAZ AMI PRO MENU MACRO . . . . . . . . . 33 MANUALLY INSERTING Over_LAZ INTO DOCUMENT . . . . . . . 34 MICROSOFT WORD (for DOS) . . . . . . . . . . . . . . . . . . 35 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 35 INSERTING Over_LAZ INTO DOCUMENT . . . . . . . . . . . . 35 i MICROSOFT WORD (for WINDOWS) . . . . . . . . . . . . . . . . 37 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 37 INSTALLING THE Over_LAZ WORD FOR WINDOWS MENU MACRO . . 37 USING THE Over_LAZ WORD FOR WINDOWS MENU MACRO . . . . . 39 MANUALLY INSERTING Over_LAZ INTO DOCUMENT . . . . . . . 40 PFS: FIRST CHOICE WRITE/PROFESSIONAL WRITE . . . . . . . . . 41 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 41 INSERTING Over_LAZ INTO DOCUMENT . . . . . . . . . . . . 41 MULTIMATE . . . . . . . . . . . . . . . . . . . . . . . . . . 42 DOWNLOADING Over_LAZ . . . . . . . . . . . . . . . . . . 42 INSERTING Over_LAZ INTO DOCUMENT . . . . . . . . . . . . 42 OTHER WORD PROCESSING SOFTWARE . . . . . . . . . . . . . . . 44 BREEZE . . . . . . . . . . . . . . . . . . . . . . . . . 44 EZX . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Galaxy Lite . . . . . . . . . . . . . . . . . . . . . . 45 PC-Type . . . . . . . . . . . . . . . . . . . . . . . . 46 PC-WRITE . . . . . . . . . . . . . . . . . . . . . . . . 46 Q-Edit . . . . . . . . . . . . . . . . . . . . . . . . . 47 Ravitz Editor . . . . . . . . . . . . . . . . . . . . . 48 RGB Techwriter . . . . . . . . . . . . . . . . . . . . . 48 Sage Words . . . . . . . . . . . . . . . . . . . . . . . 49 WED . . . . . . . . . . . . . . . . . . . . . . . . . . 49 SPREADSHEETS . . . . . . . . . . . . . . . . . . . . . . . . 50 LOTUS 1-2-3 . . . . . . . . . . . . . . . . . . . . . . 50 LOTUS SYMPHONY . . . . . . . . . . . . . . . . . . . . . 52 BORLAND QUATTRO PRO . . . . . . . . . . . . . . . . . . 54 DATABASE PROGRAMS . . . . . . . . . . . . . . . . . . . . . . 57 OTHER APPLICATIONS . . . . . . . . . . . . . . . . . . . . . 59 USING Over_LAZ ON A NETWORK . . . . . . . . . . . . . . . . . 61 General . . . . . . . . . . . . . . . . . . . . . . . . 61 For WordPerfect Users . . . . . . . . . . . . . . . . . 62 DOWNLOADING Over_LAZ AS PRINTER MACROS . . . . . . . . . . . 63 OVL for DOS . . . . . . . . . . . . . . . . . . . . . . 63 OVLWIN for Windows 3.x . . . . . . . . . . . . . . . . . 68 TIPS AND HINTS . . . . . . . . . . . . . . . . . . . . . . . 79 New Additions to the Over_LAZ Collection . . . . . . . . 80 Custom Over_LAZ . . . . . . . . . . . . . . . . . . . . 81 APPENDIX A: ENHANCEMENTS AND IMPROVEMENTS . . . . . . . . . . 82 New Features of release 4: . . . . . . . . . . . . . . . 82 ii THE FINE PRINT DISCLAIMER - AGREEMENT Users of the Over_LAZ shareware collection must accept this disclaimer of warranty: "The software programs and files comprising the Over_LAZ collection are supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of any of the Over_LAZ software programs. Herne Data Systems reserves the right to make changes, additions and deletions to the Over_LAZ Collection at any time without prior notice." The Over_LAZ collection is a "shareware program" and is provided at no charge to the user for evaluation purposes. Feel free to share it with your friends, but you must not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. * * * * IF YOU FIND ANY OF THE PROGRAMS USEFUL AND FIND THAT YOU CONTINUE TO USE ANY OF THE OVER_LAZ FILES AFTER A 30 DAY TRIAL PERIOD, YOU MUST MAKE A REGISTRATION PAYMENT OF $25 (US), $29 (CDN) (PLUS $2 POSTAGE AND HANDLING) TO HERNE DATA SYSTEMS LTD. UNLIMITED USER SITE/LAN LICENSES ARE AVAILABLE FOR $125 (US) OR $135 (CDN). CHECK, MONEY ORDER OR VISA CARD ORDERS ARE ACCEPTED. SEE THE REGISTER.DOC FILE ELSEWHERE ON THIS DISK FOR COMPLETE REGISTRATION INFORMATION. IF YOU HAVE ALREADY REGISTERED, THANK YOU. * * * * Cheque, money order, VISA credit card and corporate/institutional purchase orders are accepted. The single user registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it iii Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time. * * * * COMMERCIAL, CORPORATE AND INSTITUTIONAL USERS OF OVER_LAZ MUST REGISTER AND PAY FOR THEIR COPIES OF OVER_LAZ WITHIN 30 DAYS OF FIRST USE OR THEIR LICENSE IS WITHDRAWN. * * * * Unlimited user LAN/Site Licenses are available for $125 (US) or $135 (CDN) for the entire collection directly from Herne Data Systems Ltd. Any individual, corporation or institution distributing Over_LAZ for any kind of remuneration must first contact Herne Data Systems Ltd. at the address below for authorization. This authorization will be granted automatically to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering Over_LAZ immediately (However Herne Data Systems Ltd. must still be advised so that the distributor can be kept up-to-date with the latest version of Over_LAZ.). You are encouraged to share a copy of Over_LAZ with your friends for evaluation. Please encourage them to register their copy if they find that they can use it. REGISTRATION BENEFITS All registered users will receive a copy of the latest version of the Over_LAZ system, along with free technical support and updates for 60 days. Registered users can also update to later versions (beyond the initial 60 day free support period) for a nominal update fee of $5 plus $2 postage and handling (US or CDN funds). All single user registrations include one FREE personalized letterhead overlay with registration. All LAN/Site Licenses include two free custom overlays. Simply send us a PCX or TIFF file (on an IBM-PC format floppy disk) with your corporate logo and we will convert it to an Over_LAZ printer file! If you do not have a logo, send us the text you wish printed (along with iv Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- details of the preferred font, size, etc) and we will create a letterhead for you. Additional personalized Over_LAZ can be created for only $15 (US), $17 (CDN) plus $2 postage and handling. Use the handy order form included in the REGISTER.DOC file when specifying details. We have more than 250 standard and decorative fonts to choose from. If you do not know the name of a particular font that you like, send us a sample and we will try to match it. We can also import graphics files created by most major graphics applications. If you have already registered, thank you for your support! REGISTRATION AND CUSTOMER SUPPORT ADDRESS Please address all registration requests and customer support inquiries to: Herne Data Systems Ltd., PO Box 250, Tiverton, ON N0G 2T0 CANADA voice or FAX (519)366-2732 You may also leave comments addressed to CompuServe ID 72060,1153 (we welcome all feedback - either positive or negative). COMPUSERVE SHAREWARE REGISTRATION SERVICE Over_LAZ for HP can now be registered using the CompuServe shareware registration database. This service lets you pay for shareware registrations through your CompuServe account. After logging in to CompuServe, type GO SWREG and follow the on screen prompts. The database registration ID number for Over_LAZ HP is 429. A registered copy of the latest version of Over_LAZ HP will be shipped directly to you from Herne Data Systems Ltd. v Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- ASP OMBUDSMAN This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at: 545 Grover Road, Muskegon, MI 49442 USA or send a CompuServe message via easyplex to ASP Ombudsman 70007,3536 DEFINITION OF SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it after a reasonable evaluation period, you are expected to register. Individual programs differ on details -- some request registration while others require it, some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. vi Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- INTRODUCTION Over_LAZ is a collection of over 200 image overlay files for use with word processing programs, databases, spreadsheets and other applications, and a laser printer. Two separate versions are available: Over_LAZ HP is for HP LaserJet compatible printers (Series II, III and 4) and Over_LAZ PS is for PostScript based printers. This documentation is for the LaserJet version. All Over_LAZ HP files are designed for 300 x 300 dpi resolution. Printers capable of higher resolution (such as the LaserJet 4 at 600 x 600 dpi), will print the Over_LAZ files at 300 x 300 dpi. Many word processing, spreadsheet and database programs are capable of downloading direct commands to a printer prior to and/or during printing a job. Over_LAZ uses this capability to automatically print letterheads, images and/or borders on a text page. The overlays are inserted in your document or printout when it is printed on a LaserJet printer. The Over_LAZ collection includes general office forms (such as 'inter-office memo', 'notice of meeting', etc.) in several different styles, as well as rubber stamp (or 'watermark') type overlays (such as 'DRAFT', 'confidential', etc.) and page frames and borders. Over_LAZ files are designed to work with a minimally equipped 'bare bones' LaserJet series II or compatible printer (i.e. with only 512k RAM and no extra font cartridges). Of course, Over_LAZ is fully compatible with extra printer RAM, fonts and cartridges, as well as LaserJet series III and 4 printers. Over_LAZ will print at 300 DPI resolution on the 600 DPI LaserJet 4 printer. If you are using the downloaded macro method for printing (see page 63) the overlays, we suggest that you have additional printer memory. With Over_LAZ, you only need to keep one kind of paper (normal blank paper) in your laser printer. There is no need to juggle forms and special letterhead papers each time you want to print! * * * * THIS DOCUMENTATION ASSUMES THAT THE READER IS REASONABLY FAMILIAR WITH MS-DOS, WORD PROCESSING AND LASER PRINTER CONCEPTS. HOWEVER, BY FOLLOWING THE EXAMPLES GIVEN IN THE TEXT, EVEN A RELATIVELY IN- EXPERIENCED USER CAN CREATE PROFESSIONAL LOOKING DOCUMENTS WITH EASE! * * * * Because Over_LAZ HP uses LaserJet specific command sequences, it 1 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- is not compatible with other types of printers such as PostScript based laser printers, dot matrix, ink jet or bubble jet printers. A separate version of Over_LAZ is available for PostScript printers. Look for the file OVERPS.ZIP or OVERPS.EXE on your favourite BBS or shareware retailer. HP LaserJet is a trademark of Hewlett Packard; WordPerfect, WordStar, Ami Pro, Word, PC-Write, dBase, Focus, Windows, Lotus 1-2-3, Quattro Pro, etc. are trademarks of their respective holders. Herne Data Systems Ltd is not affiliated with any of these corporations. 2 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- INSTALLING THE Over_LAZ FILES PACKING LIST The following files are included in the Over_LAZ HP collection, release 4. They are contained in four self extracting archive files: OVER4A.EXE, OVER4B.EXE, OVER4C.EXE and OVER4D.EXE, or four standard PKZIP files: OVER4A.ZIP, OVER4B.ZIP, OVER4C.ZIP and OVER4D.ZIP. If any files are missing, please contact your shareware vendor or Herne Data Systems Ltd. for assistance. *.HP The HP LaserJet printer command overlay files. Each file will produce a separate overlay. Overlays can be combined to produce a variety of effects. The contents of each file are described in greater detail in the file OVERLAZ.DOC. If you have not already extracted these files from the ZIP archive, remember to do so before trying to use any of them in your document. The complete collection of HP files will occupy more than 4.5 megs of disk space. It is recommended that you extract these files to a hard drive with at least 5 megs of free space. In order to conserve disk space, you need only keep the files that you intend to use. In addition to the main overlay files, the Over_LAZ collection disk will contain other related files and documentation: ALTO.WPM The Over_LAZ menu macro for WordPerfect 5.x (DOS version). OVERLAZ.WPM The Over_LAZ menu macro for WordPerfect 6.0 (DOS version). OVERLAZ.WCM The Over_LAZ menu macro for WordPerfect 5.x for Windows. OVERLAZ6.WCM The Over_LAZ menu macro for WordPerfect 6.0 for Windows. OVERLAZ.SMM The Over_LAZ menu macro for Lotus Ami Pro. OVERLAZ.BMP Ami Pro tool bar icon for Over_LAZ. OVERWRD1.DOC The Over_LAZ menu macro for Microsoft Word for Windows v1.x. (Note that this file is a Word v1.x document file, NOT an ASCII text file). 3 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OVERWRD2.DOC The Over_LAZ menu macro for Microsoft Word for Windows v2.x. (Note that this file is a Word v2.x document file, NOT an ASCII text file). OVL.EXE An overlay macro downloading utility that lets you use Over_LAZ with Lotus 123, Microsoft Word, and other programs (DOS version). OVL.HLP Help file for OVL.EXE. OVLWIN.EXE A Windows 3.x download and menu utility used by the Word for Windows and Ami Pro menu macros. (can also be used as a stand-alone program to download .HP files under Windows 3.x) OVL.TAG Data file used by OVL.EXE and OVLWIN.EXE README.!!! Summary of instructions to extract files from the ZIP file and print out the main documentation. INSTALL.DOC This documentation file. REGISTER.DOC Shareware registration information and custom letterhead overlay order form. OVERLAZ.DOC A description of each of the printer overlay files. UPDATE.DOC A summary of new features added since the last update of the INSTALL.DOC and OVERLAZ.DOC files. (This file may or may not be present, depending on the release version.) CATALOG.DOC This file contains a listing of other exciting Herne Data Systems Ltd. shareware and commercial software products. The above files are grouped in the archive files as follows: OVER4A.* All documentation files, utility programs, macros, and border overlays. OVER4B.* Gray rubber stamps, envelope stamps. OVER4C.* Outline rubber stamps, letterhead (form) overlays. OVER4D.* Filled rubber stamps, top stamps. 4 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- EXTRACTING AND COPYING FILES All of the Over_LAZ files are contained in four self extracting PKZIP archives: OVER4A.EXE, OVER4B.EXE, OVER4C.EXE and OVER4D.EXE. (Note that some BBS systems or shareware distributors may have renamed the files to OVER4x.ZIP. In this case, you will also need a copy of PKUNZIP to perform the file extraction.) The files may be provided on one high density (1.2 meg or 1.44 meg) disk, or four 360k 5.25" disks. If you have downloaded the files from a BBS, make sure you have all four files. The files must be extracted on your hard drive. When extracted, the files will occupy approx 5 meg of space and contain over 300 files. To install Over_LAZ, create a subdirectory on your hard drive, such as: MD C:\OVER4 Copy the files OVER4A.EXE, OVER4B.EXE, OVER4C.EXE and OVER4D.EXE to this directory, then extract the files with: OVER4A OVER4B OVER4C OVER4D If the files were obtained as OVER4x.ZIP, you will need to use PKUNZIP to extract the files: PKUNZIP OVER4A *.* PKUNZIP OVER4B *.* PKUNZIP OVER4C *.* PKUNZIP OVER4D *.* Once the files are extracted, you can delete the original OVER4x.* files (make sure you have a copy on a floppy disk for safe keeping). Additional installation instructions for individual application programs, if required, are given below under the usage instructions for each application. 5 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDPERFECT 4.X DOWNLOADING Over_LAZ WordPerfect version 4.x for DOS can only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT or startup batch file for WordPerfect. A typical batch file to start WordPerfect might look like: OVL /D WP OVL /R The first line downloads the pre-selected overlays to the printer. The second line runs WordPerfect, and the last line removes the overlays and resets the printer. Complete instructions for selecting and downloading overlay files are given on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". INSERTING Over_LAZ INTO DOCUMENT With WordPerfect 4.x, all commands to print an overlay must be inserted into the document manually. To insert the commands, press: <Ctrl> <F8> A For (Print Format Menu) Printer Command, then type in the printer command sequence, as shown below. The generic command sequence is: <27>&f###y3X where ### is the macro ID number of the overlay you wish to add to your document. Note that the angle brackets < > (or 'less than' and 'greater than' symbols) around the 27 are typed as part of the command sequence. For example: <27>&f101y3X will activate the AGEN.HP overlay, assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command 6 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- (but your text will still print out as normal). Note that the command string is case sensitive (e.g., you must use f and not F, y not Y, numeral zero not letter o, and X not x). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. Multiple overlay commands can be combined into a single string. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For WordPerfect 4.x, use the command sequence listed under the column marked WORDPERFECT. If you wish to confirm that the printer command is included in your document, press the <Alt>-<F3> (REVEAL CODES) key. You will see a hidden command [Ptr Cmnd: <27>&f###y3X], where '###' is the ID number of the Over_LAZ file you have just included. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. For more details about the mechanics of using printer command files, consult your WordPerfect reference manual 'Printer Commands' section. 7 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDPERFECT 5.X (FOR DOS) INSTALLING Over_LAZ WordPerfect 5.x can download printer command files (such as Over_LAZ .HP files) to the printer as part of a print job. In order to use Over_LAZ, WP 5.x must first be told where to find the Over_LAZ files. Note that this initial setup is normally only done once. However, if you use multiple printer drivers (such as for a Laserjet II and a Laserjet III), then each printer driver must be set up individually. All printer drivers can share the same files in the same directory. If you are using Over_LAZ on a network, each user must be set up individually. In order to conserve disk space, the Over_LAZ files may be placed in a shared directory on the file server. The initial setup is easily done by one of the following procedures: If You Already Use Downloaded Fonts with WordPerfect Copy the Over_LAZ *.HP files to your WordPerfect downloaded fonts sub-directory. In order to conserve disk space, you need only copy the files that you intend to use. The files can then be deleted from the original directory. (You should keep the original ZIPped archive in a safe place in case you ever need one of the files again). For example, if your downloaded fonts were located in the directory C:\WP\FONTS and the Over_LAZ *.HP files were installed to C:\OVER4 (see page 5 for initial installation instructions), you would use the command: COPY C:\OVER4\*.HP C:\WP\FONTS (Alternatively, you can copy your soft font file to the C:\OVER4 subdirectory, then change the WP soft font directory to the C:\OVER4 directory.) If you do not know which directory contains your downloaded fonts, you can check it from within the WordPerfect PRINT function menu: Key Function ------------+------------------------------------------ Press <shift>-<F7> PRINT S Select Printer (Note: ensure that a 8 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- LaserJet compatible printer driver is currently selected.) E Edit The current path will be displayed next to the menu item which reads "Path for Downloadable Fonts and Printer Command Files". Press the <Enter> key several times to return to the main document editing screen. If You Do Not Already Use Downloaded Fonts If you do not already use downloaded fonts with WordPerfect, you must set up a sub-directory, copy the Over_LAZ *.HP files to it, then tell WordPerfect where the Over_LAZ files are located. If you have followed the initial installation instructions on page 5, the *.HP files will be in the directory C:\OVER4. Next, you must tell WordPerfect the full path name of the Over_LAZ sub-directory. This is done from within the WordPerfect PRINT menu with the following sequence of key strokes: Key Function ------------+------------------------------------------ Press <shift>-<F7> PRINT S Select Printer (Note: ensure that a LaserJet compatible printer driver is currently selected.) E Edit D Path for Downloadable Fonts and Printer Command Files At the prompt, type in the path where you have stored the Over_LAZ files, such as C:\OVER4, followed by the <Enter> key. Keep pressing <Enter> until you return to the main document editing screen. If using the pull down menus of WordPerfect 5.1 (with keyboard or mouse), you can edit the above path with: <Alt> F P S E D for (menu) File-Print-Select Printer-Edit-Path for downloadable fonts and printer command files. 9 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- If you do not specify a 'path for downloadable fonts and printer command files', WordPerfect will look for the Over_LAZ files in the same directory as the printer driver files. The printer driver directory can be found or set using the WordPerfect Setup feature (<shift>-<F1> (for SETUP), L (for location of files), then P (for printer files)). If using the WordPerfect 5.1 pulldown menus, <Alt> F T L (for (menu) File, Setup, Location of files). Once the Over_LAZ files have been copied to your WordPerfect downloaded fonts directory, they are ready to be incorporated into your documents. Over_LAZ *.HP files can be used either singly or in combination. This can be done either manually or with the WP 5.x menu macro. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the command must be placed in either a header or footer. To use an overlay on every document (such as a letterhead), the command sequence can be inserted into the 'Initial Codes' section with: Key Function ------------+------------------------------------------ Press <shift>-<F1> SETUP I Initial Settings C Initial Codes or if using the WP 5.1 pull down menus: <Alt> F T I C for (menu) File-Setup-Initial Settings-Initial Codes * * * * NOTE THAT THE PRINTED IMAGES PRODUCED BY THE Over_LAZ PROCESS WILL ONLY APPEAR WHEN THE DOCUMENT IS PRINTED. THEY ARE NOT VISIBLE EITHER WHEN EDITING THE DOCUMENT OR VIEWING IT WITH PRINT PREVIEW. * * * * 10 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- USING THE Over_LAZ WP 5.x MENU MACRO Release 4 of Over_LAZ HP is provided with a WordPerfect 5.x macro which displays a menu to greatly simplify the task of inserting an overlay into a document. The macro file ALTO.WPM automatically inserts the correct WordPerfect codes into the document at the current cursor location and will work with either WP 5.0 or 5.1. ALTO can be activated while editing the body of a document, or while editing the headers or footers. It cannot be accidentally called from other WP non-text editing functions, such as the printer setup screen. Copy the file ALTO.WPM to your WordPerfect Macro Directory. If you already have a macro file named ALTO, be sure to rename either it or the Over_LAZ macro so you do not erase your old macro. If you do not know where your WordPerfect macro files are stored, you can locate them with the WordPerfect Setup feature (<shift>-<F1> (for SETUP), L (for location of files), then K (for keyboard and macro files)). If no location is specified, WordPerfect will look for the macros in the same directory as the main WordPerfect program files. To activate the Over_LAZ macro, press the <Alt>-O key combination. (Note, if you have renamed the ALTO macro to another Alt key combination, you will have to use that different key combination). The first menu lets you select the type of overlay: form, rubber stamp, border, or personal. For this menu and any other Over_LAZ menu, press the highlighted number or letter to select an entry. DO NOT PRESS THE ENTER KEY AFTER SELECTING AN OPTION. (If you do, a blank line will added to your document). You can also press the <Esc> (escape) key to move back one menu level. The various Over_LAZ overlay files available are described in detail in the file OVERLAZ.DOC. If you select 1 or f for Form, the second menu which appears will ask for the form style. Select 'solid' to get the normal black character letterhead forms (such as IOMEMO.HP) or 'outline' to get the outline character letterhead forms (such as IOMEMO2.HP). After selecting the style, the menu will present a list of the available forms. Select the highlighted letter or number to insert in the document. 6 or M is always reserved for MORE to advance to the next page of the list. MORE on the last page will bring you back to the first page. Select 'custom' from the FORM STYLE menu if you wish to enter an Over_LAZ file name directly without choosing it from the menu. You will be prompted to enter an 8 character file name. Do not enter the .HP extension. This will be added automatically by the menu macro. 11 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- Selecting 2 or R from the main Over_LAZ menu will display the list of rubber stamp types: solid gray, outline, filled, top stamp and envelope stamp. The next menus will display the list of rubber stamp overlays. To insert a rubber stamp into the document, press the highlighted letter or number key. Press 6 or M to get the next page of the list, or <Esc> to go back one level. Selecting 3 or B from the main Over_LAZ menu will display the BORDER SIZE submenu. Over_LAZ is supplied with page borders sized for normal letter (8.5" x 11") paper in portrait and landscape modes as well as legal sized (8.5" x 14") paper in both orientations. Select the desired border size to match the current page size and orientation. Select the desired border style. Select 4 or P from the main Over_LAZ menu for the PERSONAL menu. This sub menu lets you choose one of 4 personal overlays, or enter an Over_LAZ file name directly. 'Letter 1' will insert the file LETTER1.HP; Letter 2 - LETTER2.HP; Personal 1 - PER1.HP and Personal 2 - PER2.HP. To make your own personalized list, you can rename any of the standard Over_LAZ files to these names, or you can use it to access the custom overlay or letterhead we create for you when you register your copy of Over_LAZ. If you change your mind or make a mistake while entering a file name or choosing an item from a menu, you need only delete the offending command code from the document. (You can use REVEAL CODES to see it and delete it). MANUALLY INSERTING Over_LAZ INTO DOCUMENT To manually insert one or more Over_LAZ files into a document, the following WordPerfect procedure is used: Key Function ------------+------------------------------------------ Press <shift>-<F8> FORMAT O OTHER (Note: this is the letter 'o' not the number zero). P PRINTER FUNCTIONS P PRINTER COMMAND F FILENAME 12 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- At the prompt, type in the name of the *.HP file that you wish to include, followed by <Enter>. Press <Enter> several more times until you return to the main document editing screen. For example, if you wish to print the 'inter office memo' letterhead on your document, perform the following commands at the very beginning of your document: <shift>-<F8> O P P F IOMEMO.HP <Enter>. If using the WordPerfect 5.1 pulldown menus, you can use the following sequence: <Alt> L O P P F for (menu) Layout-Other-Printer functions-Printer command- Filename. If you wish to confirm that the *.HP file is included in your document, press the F11 (REVEAL CODES) key. You will see a hidden command [Ptr Cmnd: xxxx.HP], where 'xxxx' is the name of the Over_LAZ file you have just included. To remove an Over_LAZ command file from a document, the command can be deleted just like any other WordPerfect hidden command. Press the F11 key for REVEAL CODES, then use the back space or delete key to remove the command. For more details about the mechanics of using printer command files, consult your WordPerfect reference manual 'Printer Commands' section. The WordPerfect 4.x downloaded printer macro method can also be used with WordPerfect 5.x. To insert the printer command to run a macro, use: <Shift>-<F8> O P P C followed by the command codes, such as <027>&f101y3X. 13 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDPERFECT 6.0 (FOR DOS) INSTALLING Over_LAZ WordPerfect 6.x can download printer command files (such as Over_LAZ .HP files) to the printer as part of a print job. In order to use Over_LAZ, WP 6.x must first be told where to find the Over_LAZ files. Note that this initial setup is normally only done once. However, if you use multiple printer drivers (such as for a Laserjet II and a Laserjet III), then each printer driver must be set up individually. All printer drivers can share the same files in the same directory. If you are using Over_LAZ on a network, each user must be set up individually. In order to conserve disk space, the Over_LAZ files may be placed in a shared directory on the file server. The initial setup is easily done by one of the following procedures: If You Already Use Downloaded Fonts with WordPerfect Copy the Over_LAZ *.HP files to your WordPerfect downloaded fonts sub-directory. In order to conserve disk space, you need only copy the files that you intend to use. The files can then be deleted from the original directory. (You should keep the original ZIPped archive in a safe place in case you ever need one of the files again). For example, if your downloaded fonts were located in the directory C:\WP\FONTS and the Over_LAZ *.HP files were installed to C:\OVER4 (see page 5 for initial installation instructions), you would use the command: COPY C:\OVER4\*.HP C:\WP\FONTS (Alternatively, you can copy your soft font file to the C:\OVER4 subdirectory, then change the WP soft font directory to the C:\OVER4 directory.) If you do not know which directory contains your downloaded fonts, you can check it from the WordPerfect PRINT function menu: Key Function ------------+------------------------------------------ Press <shift>-<F7> PRINT/FAX S Select Printer (Note: ensure that a LaserJet compatible printer driver is currently selected.) 14 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- E Edit The current path will be displayed next to the menu item which reads "Directory for soft fonts (and printer command files)". Press the <Enter> key several times to return to the main document editing screen. You can also use the pull down menus: FILE PRINT/FAX SELECT EDIT DIRECTORY FOR SOFT FONTS AND PRINTER COMMAND FILES If You Do Not Already Use Downloaded Fonts If you do not already use downloaded fonts with WP 6.0, you must set up a sub-directory, copy the Over_LAZ *.HP files to it, then tell WP 6.0 where the Over_LAZ files are located. If you have followed the initial installation instructions on page 5, the *.HP files will be in the directory C:\OVER4. Next, you must tell WordPerfect the full path name of the Over_LAZ sub-directory. This is done from within the WordPerfect PRINT menu with the following sequence of key strokes: Key Function ------------+------------------------------------------ Press <shift>-<F7> PRINT/FAX S Select Printer (Note: ensure that a LaserJet compatible printer driver is currently selected.) E Edit o Directory for soft fonts (and printer command files) At the prompt, type in the path where you have stored the Over_LAZ files, such as C:\OVER4, followed by the <Enter> key. Keep pressing <Enter> until you return to the main document editing screen. You can also use the pull down menus: FILE PRINT/FAX SELECT 15 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- EDIT DIRECTORY FOR SOFT FONTS AND PRINTER COMMAND FILES If you do not specify a 'directory for soft fonts and printer command files', WordPerfect will look for the Over_LAZ files in the same directory as the printer driver files. The printer directory can be found or set using the WordPerfect Setup feature (<shift>-<F1> (for SETUP), L (for location of files), then P (for printer files), or if using the pull down menus: FILE-SETUP- LOCATION OF FILES). Once the Over_LAZ files have been copied to your WordPerfect downloaded fonts directory, they are ready to be incorporated into your documents. Over_LAZ *.HP files can be used either singly or in combination. This can be done either manually or with the WP 6 menu macro. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the command must be placed in either a header or footer. To use an overlay on every document (such as a letterhead), the command sequence can be inserted into the 'Initial Codes' section with: Key Function ------------+------------------------------------------ Press <shift>-<F8> LAYOUT D Document T Initial Codes Setup or if using the pull down menus: <Alt> L D T for (menu) Layout-Document-Initial Codes Setup * * * * NOTE THAT THE PRINTED IMAGES PRODUCED BY THE Over_LAZ PROCESS WILL ONLY APPEAR WHEN THE DOCUMENT IS PRINTED. THEY ARE NOT VISIBLE EITHER WHEN EDITING THE DOCUMENT OR VIEWING IT WITH PRINT PREVIEW. * * * * 16 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- USING THE Over_LAZ WP 6.0 MENU MACRO Release 4 of Over_LAZ HP is provided with a WordPerfect 6.0 macro which displays a menu to greatly simplify the task of inserting an overlay into a document. The macro file OVERLAZ.WPM automatically inserts the correct WordPerfect codes into the document at the current cursor location. OVERLAZ can be activated while editing the body of a document, or while editing the headers or footers. It cannot be called from other WP non- text editing functions, such as the printer setup screen. Copy the file OVERLAZ.WPM to your WordPerfect Macro Directory. (If you already have a macro file named OVERLAZ, be sure to rename either it or the Over_LAZ macro so you do not erase your old macro). If you do not know where your WordPerfect macro files are stored, you can locate them with the WordPerfect Setup feature (<shift>-F1 (for SETUP), L (for location of files), then K (for keyboard and macro files)). If no location is specified, WordPerfect will look for the macros in the same directory as the main WordPerfect program files. If you are using the button bar in either text or WYSIWYG display mode, you can assign the OVERLAZ macro to a button, with: VIEW BUTTON BAR SETUP EDIT ADD MACRO To activate the Over_LAZ macro, press the <Alt>-<F10> key combination (or TOOLS-MACRO-PLAY on the menus), then type in OVERLAZ as the name of the macro to execute. If you have assigned OVERLAZ to the button bar, click on the OVERLAZ macro button. The first menu lets you select the type of overlay: form, rubber stamp, border, or personal. For this menu and any other Over_LAZ menu, press the highlighted number or letter to select an entry. DO NOT PRESS THE ENTER KEY AFTER SELECTING AN OPTION. (If you do, a blank line will added to your document). You can also press the <Esc> (escape) key to move back one menu level. Each of the selections on the main menu will display a dialog box with a list of available overlays for the selected category. The various Over_LAZ overlay files available are described in detail in the file OVERLAZ.DOC. If you change your mind or make a mistake while entering a file name or choosing an item from a menu, you need only delete the offending command code from the document. (You can use REVEAL CODES to see it and delete it). 17 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- MANUALLY INSERTING Over_LAZ INTO DOCUMENT To manually insert one or more Over_LAZ files into a document, the following WP 6 procedure is used: Key Function ------------+------------------------------------------ Press <shift>-F8 FORMAT O OTHER (Note: this is the letter 'o' not the number zero). P PRINTER FUNCTIONS P PRINTER COMMAND F FILENAME If using the pull down menus, LAYOUT OTHER PRINTER FUNCTIONS PRINTER COMMANDS FILENAME At the prompt, type in the name of the *.HP file that you wish to include, followed by <Enter>. Press <Enter> several more times until you return to the main document editing screen. For example, if you wish to print the 'inter office memo' letterhead on your document, perform the following commands at the very beginning of your document: <shift>-<F8> O P P F IOMEMO.HP <Enter>. If you wish to confirm that the *.HP file is included in your document, press the F11 (REVEAL CODES) key. You will see a hidden command [Ptr Cmnd: xxxx.HP], where 'xxxx' is the name of the Over_LAZ file you have just included. To remove an Over_LAZ command file from a document, the command can be deleted just like any other WordPerfect hidden command. Press the F11 key for REVEAL CODES, then use the back space or delete key to remove the command. For more details about the mechanics of using printer command files, consult your WordPerfect reference manual 'Printer Commands' section. 18 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDPERFECT 5.X FOR WINDOWS INSTALLING Over_LAZ With one important limitation, Over_LAZ can be used with WordPerfect v5.x for Windows: * * * * IN ORDER TO USE Over_LAZ WITH WORDPERFECT FOR WINDOWS, YOU MUST USE THE WORDPERFECT PRINTER DRIVER. YOU CANNOT USE THE STANDARD WINDOWS PRINTER DRIVERS BECAUSE THEY DO NOT SUPPORT DIRECT PRINTER SETUP COMMANDS FROM WORDPERFECT. * * * * To install Over_LAZ in WordPerfect for Windows, from the main WPWIN editing screen click the mouse pointer on: FILE SELECT PRINTER (See above warning - make sure the WordPerfect printer driver is currently selected.) SETUP PATH FOR DOWNLOADABLE FONTS AND PRINTER COMMANDS A prompt will be displayed in the edit box for "Path for downloadable ...". Type in the path (drive and directory) where you have stored your Over_LAZ files, such as C:\OVER4. (If you use WordPerfect downloadable fonts, do not change the path which is displayed in the edit box. Instead, copy the Over_LAZ files to the same directory). After typing in the path information, click on OK to close each window in sequence (i.e. SETUP, SELECT PRINTER) and return to the main editing screen. The SETUP dialog box is different for the WordPerfect and Windows printer drivers. If you are using a Windows printer driver, the 'Path for Downloadable fonts ...' option will not appear in the SETUP dialog box. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the command must be placed in either a header or footer. To use an overlay on every document (such as a letterhead), the command sequence can be inserted into the 'Initial Codes' section with: 19 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- FILE PREFERENCES INITIAL CODES * * * * NOTE THAT THE PRINTED IMAGES PRODUCED BY THE Over_LAZ PROCESS WILL ONLY APPEAR WHEN THE DOCUMENT IS PRINTED. THEY ARE NOT VISIBLE EITHER WHEN EDITING THE DOCUMENT OR VIEWING IT WITH PRINT PREVIEW. * * * * USING THE Over_LAZ WPWIN MENU MACRO Release 4 of Over_LAZ HP is provided with a WordPerfect for Windows 5.x macro which displays a menu to greatly simplify the task of inserting an overlay into a document. To install the WPWIN menu macro, copy the file OVERLAZ.WCM to your WPWIN macros subdirectory. If you do not know where your macros are stored, use: FILE PREFERENCES LOCATION OF FILES from the main WPWIN menu. If the directory listing is blank, your macros will be located in the main WPWIN directory, such as C:\WPWIN. (The files are usually located in a subdirectory of the WPWIN directory called .\MACROS, such as C:\WPWIN\MACROS.) WPWIN accepts up to nine macros assigned to the MACRO menu. To assign the Over_LAZ WPWIN macro to the menu, choose: MACRO ASSIGN TO MENU from the main WPWIN menu. Select the INSERT button from the ASSIGN MACRO TO MENU dialog box. Enter 'OVERLAZ.WCM' in the MACRO NAME edit field and 'OverLAZ v4' in the MENU TEXT edit field (without the '' marks), then press the OK button. To assign the Over_LAZ WPWIN macro to the button bar, choose: 20 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- VIEW BUTTON BAR SETUP from the main WPWIN menu. Select the 'ASSIGN MACRO TO BUTTON' button from the EDIT BUTTON BAR dialog box. Select 'OVERLAZ.WCM' from the files list, then press the ASSIGN button. To assign the Over_LAZ WPWIN macro to a key combination, choose: FILE PREFERENCES KEYBOARD from the main WPWIN menu. Select the CREATE button from the KEYBOARD dialog box. Select the COMMANDS button, and choose MACROS from the popup list, then press the ADD button. Select 'OVERLAZ.WCM' from the files list, then press the IMPORT button. When you return to the KEYBOARD EDITOR dialog box, press the key combination that you wish to use for the macro, such as <Ctrl>- <Alt>-O. Next save the key definition using the SAVE AS button. To manually run the macro, press <Alt>-<F10>, or with the menus, select: MACRO PLAY then select OVERLAZ.WCM from the displayed list box. When run, the Over_LAZ macro will display a series of menus from which you can choose an overlay. The first menu lets you select the type of overlay: form, rubber stamp, border, or personal. For this menu and any other Over_LAZ menu, press the highlighted number or letter to select an entry, or use the mouse to click on the entry. The various Over_LAZ overlay files available are described in detail in the file OVERLAZ.DOC. If you select 1 or FORM, the second menu which appears will ask for the form style. Select 'solid' to get the normal black character letterhead forms (such as IOMEMO.HP) or 'outline' to get the outline character letterhead forms (such as IOMEMO2.HP). After selecting the style, the menu will present a list of the available forms. Select the highlighted entry or letter to insert an overlay into the document. Select MORE to advance to the next page of the list, or PREVIOUS to go back one page. MORE on the last page will bring you back to the first page. Select 'custom' from the FORM STYLE menu if you wish to enter an Over_LAZ file name directly without choosing it from the menu. 21 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- You will be prompted to enter an 8 character file name. Do not enter the .HP extension. This will be added automatically by the menu macro. Selecting 2 or RUBBER STAMP from the main Over_LAZ menu will display the list of rubber stamp types: solid gray, outline, filled, top stamp and envelope stamp. The next menus will display the list of available items for the chosen stamp style. Select the highlighted entry or letter to insert in the document. Select MORE to advance to the next page of the list, or PREVIOUS to go back one page. MORE on the last page will bring you back to the first page. Selecting 3 or BORDER from the main Over_LAZ menu will display the BORDER SIZE submenu. Over_LAZ is supplied with page borders sized for normal letter (8.5" x 11") paper in portrait and landscape modes as well as legal sized (8.5" x 14") paper in both orientations. Select the desired border size to match the current page size and orientation, then select the desired border style from the next series of menus. Select MORE to advance to the next page of the list, or PREVIOUS to go back one page. MORE on the last page will bring you back to the first page. Select 4 or PERSONAL from the main Over_LAZ menu for the PERSONAL menu. This sub menu lets you choose one of 4 personal overlays, or enter an Over_LAZ file name directly. 'Letter 1' will insert the file LETTER1.HP; Letter 2 - LETTER2.HP; Personal 1 - PER1.HP and Personal 2 - PER2.HP. To make your own personalized list, you can rename any of the standard Over_LAZ files to these names, or you can use it to access the custom overlay or letterhead we create for you when you register your copy of Over_LAZ. If you choose CUSTOM, you will be prompted to enter an 8 character file name. Do not enter the .HP extension. This will be added automatically by the menu macro. Select 5 or EXIT to return to WPWIN without selecting an overlay. If you change your mind or make a mistake while entering a file name or choosing an item from a menu, you need only delete the offending command code from the document. (You can use REVEAL CODES to see it and delete it). MANUALLY INSERTING Over_LAZ INTO DOCUMENT To manually insert an Over_LAZ file into a WordPerfect for Windows document, from the main editing screen, click the mouse on: LAYOUT 22 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- TYPESETTING PRINTER COMMAND FILENAME A prompt will be displayed in the file name edit box. Type in the name of the Over_LAZ file you wish to use, then click on OK to close each window until you return to the main editing screen. A similar procedure can be used to insert an Over_LAZ file into a header or footer statement. If you are using a Windows printer driver instead of a WordPerfect driver, the PRINTER COMMAND option on the TYPESETTING menu will be disabled and you will not be able to select it. 23 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDPERFECT 6.0 FOR WINDOWS INSTALLING Over_LAZ With one important limitation, Over_LAZ can be used with WordPerfect v6.0 for Windows: * * * * IN ORDER TO USE Over_LAZ WITH WORDPERFECT FOR WINDOWS, YOU MUST USE THE WORDPERFECT PRINTER DRIVER. YOU CANNOT USE THE STANDARD WINDOWS PRINTER DRIVERS BECAUSE THEY DO NOT PROPERLY SUPPORT DIRECT PRINTER SETUP COMMANDS FROM WORDPERFECT. (ALTHOUGH THE WP6WIN DOCUMENTATION SAYS IT WILL SUPPORT THIS FEATURE WITH STANDARD WINDOWS PRINTER DRIVERS, MOST USERS REPORT THAT THIS FEATURE DOES NOT WORK PROPERLY IN THE EARLY RELEASES.) * * * * To install Over_LAZ in WordPerfect 6 for Windows, from the main WPWIN editing screen click the mouse pointer on: FILE SELECT PRINTER (See above warning - make sure the WordPerfect printer driver is currently selected.) SETUP PATH FOR DOWNLOADABLE FONTS AND PRINTER COMMANDS A prompt will be displayed in the edit box for "Path for downloadable ...". Type in the path (drive and directory) where you have stored your Over_LAZ files, such as C:\OVER4. (If you use WordPerfect downloadable fonts, do not change the path which is displayed in the edit box. Instead, copy the Over_LAZ files to the same directory). After typing in the path information, click on OK or CLOSE to close each window in sequence (i.e. SETUP, SELECT PRINTER) and return to the main editing screen. The SETUP dialog box is different for the WordPerfect and Windows printer drivers. If you are using a Windows printer driver, the 'Path for Downloadable fonts ...' option will not appear in the SETUP dialog box. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the command must 24 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- be placed in either a header or footer. To use an overlay on every document (such as a letterhead), the command sequence can be inserted into the 'Initial Codes' section with: LAYOUT DOCUMENT INITIAL CODES * * * * NOTE THAT THE PRINTED IMAGES PRODUCED BY THE Over_LAZ PROCESS WILL ONLY APPEAR WHEN THE DOCUMENT IS PRINTED. THEY ARE NOT VISIBLE EITHER WHEN EDITING THE DOCUMENT OR VIEWING IT WITH PRINT PREVIEW. * * * * USING THE Over_LAZ WPWIN MENU MACRO Release 4 of Over_LAZ HP is provided with a WordPerfect 6.0 for Windows macro which displays a menu to greatly simplify the task of inserting an overlay into a document. To install the WPWIN 6.0 menu macro, copy the file OVERLAZ6.WCM to your WPWIN macros subdirectory. If you do not know where your macros are stored, use: FILE PREFERENCES FILES from the main WPWIN menu, then click the "MACROS" radio button. If the directory listing is blank, your macros will be located in the main WPWIN directory, such as C:\WPWIN. (The files are usually located in a subdirectory of the WPWIN directory called .\MACROS, such as C:\WPWIN\MACROS.) WPWIN accepts up to nine macros assigned to the MACRO menu. To assign the Over_LAZ WPWIN macro to the menu, choose: TOOLS MACRO EDIT MENU 25 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- from the main WPWIN menu. Select the INSERT button from the ASSIGN MACRO TO MENU dialog box. Enter 'OVERLAZ6.WCM' in the MACRO NAME edit field (or select it from the file finder list box) then press the OK button. To assign the Over_LAZ WPWIN macro to the button bar, choose: FILE PREFERENCES from the main WPWIN menu, then click the 'BUTTON BAR' icon in the 'PREFERENCES' dialog box, followed by the 'EDIT' button in the button bar dialog box. Select the 'play a macro' radio button, then the 'Add macro' button from the EDIT BUTTON BAR dialog box. Select 'OVERLAZ6.WCM' from the files list, then press the SELECT button. To assign the Over_LAZ WPWIN macro to a key combination, choose: FILE PREFERENCES from the main WPWIN menu, then click the 'KEYBOARD' icon in the 'PREFERENCES' dialog box. Select the CREATE button from the KEYBOARD dialog box, and type in a name for the new keyboard format, such as Over_LAZ, then press OK. Select the key from the list box to assign the macro to, such as O-Alt (<Alt>-O), then select the 'PLAY A MACRO' radio button, and the 'ASSIGN MACRO' button (which will appear after you select the play a macro radio button). Type in OVERLAZ6.WCM in the edit box, or select it from the file list, and press the 'SELECT' button. To manually run the macro, press <Alt>-<F10>, or with the menus, select: TOOLS MACRO PLAY then select OVERLAZ6.WCM from the displayed list box. When run, the Over_LAZ macro will display a series of menus from which you can choose an overlay. The first menu lets you select the type of overlay: form, rubber stamp, border, or personal. For this menu and any other Over_LAZ menu, press the highlighted number or letter to select an entry, or use the mouse to click on the entry. The various Over_LAZ overlay files available are described in detail in the file OVERLAZ.DOC. 26 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- If you select 1 or FORM, the second menu which appears will ask for the form style. Select 'solid' to get the normal black character letterhead forms (such as IOMEMO.HP) or 'outline' to get the outline character letterhead forms (such as IOMEMO2.HP). After selecting the style, the menu will present a list of the available forms. Select the highlighted entry or letter to insert an overlay into the document. Select MORE to advance to the next page of the list, or PREVIOUS to go back one page. MORE on the last page will bring you back to the first page. Select 'custom' from the FORM STYLE menu if you wish to enter an Over_LAZ file name directly without choosing it from the menu. You will be prompted to enter an 8 character file name. Do not enter the .HP extension. This will be added automatically by the menu macro. Selecting 2 or RUBBER STAMP from the main Over_LAZ menu will display the list of rubber stamp types: solid gray, outline, filled, top stamp and envelope stamp. The next menus will display the list of available items for the chosen stamp style. Select the highlighted entry or letter to insert in the document. Select MORE to advance to the next page of the list, or PREVIOUS to go back one page. MORE on the last page will bring you back to the first page. Selecting 3 or BORDER from the main Over_LAZ menu will display the BORDER SIZE submenu. Over_LAZ is supplied with page borders sized for normal letter (8.5" x 11") paper in portrait and landscape modes as well as legal sized (8.5" x 14") paper in both orientations. Select the desired border size to match the current page size and orientation, then select the desired border style from the next series of menus. Select MORE to advance to the next page of the list, or PREVIOUS to go back one page. MORE on the last page will bring you back to the first page. Select 4 or PERSONAL from the main Over_LAZ menu for the PERSONAL menu. This sub menu lets you choose one of 4 personal overlays, or enter an Over_LAZ file name directly. 'Letter 1' will insert the file LETTER1.HP; Letter 2 - LETTER2.HP; Personal 1 - PER1.HP and Personal 2 - PER2.HP. To make your own personalized list, you can rename any of the standard Over_LAZ files to these names, or you can use it to access the custom overlay or letterhead we create for you when you register your copy of Over_LAZ. If you choose CUSTOM, you will be prompted to enter an 8 character file name. Do not enter the .HP extension. This will be added automatically by the menu macro. Select 5 or EXIT to return to WPWIN without selecting an overlay. If you change your mind or make a mistake while entering a file 27 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- name or choosing an item from a menu, you need only delete the offending command code from the document. (You can use REVEAL CODES to see it and delete it). MANUALLY INSERTING Over_LAZ INTO DOCUMENT To manually insert an Over_LAZ file into a WordPerfect for Windows document, from the main editing screen, click the mouse on: LAYOUT TYPESETTING PRINTER COMMAND FILENAME A prompt will be displayed in the file name edit box. Type in the name of the Over_LAZ file you wish to use, then click on OK to close each window until you return to the main editing screen. (Although the 'FILENAME' edit field will allow you to select a full path name, the directory portion is ignored when using a WordPerfect printer driver. Instead, the file must be located in the 'PATH FOR DOWNLOADABLE FONTS AND PRINTER COMMANDS' set with the PRINTER SETUP screen.) A similar procedure can be used to insert an Over_LAZ file into a header or footer statement. 28 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDSTAR (pre version 6), WS PROFESSIONAL DOWNLOADING Over_LAZ Prior to version 6, WordStar could only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT or startup batch file for WordStar. A typical batch file to start WordStar might look like: OVL /D WS OVL /R The first line downloads the pre-selected overlays to the printer. The second line runs WordStar, and the last line removes the overlays and resets the printer. Complete instructions are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". INSERTING Over_LAZ INTO DOCUMENT All commands to use an overlay in a WordStar document must be inserted into the document manually using custom print controls. The generic command sequence to define a custom print control in a dot command is: .X* 1B 26 66 ## ## ## 79 33 58 where * is one of E, Q, R, or W, depending on which custom print control is to be defined, and ## ## ## is the hexadecimal ASCII codes for the macro ID number of the overlay you wish to add to your document. For example: .XQ 1B 26 66 31 30 31 79 33 58 will define the AGEN.HP overlay (macro ID # 101) as custom print control Q, assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you use the print control (but your text will still print out as normal). Note that normally the custom print control must be defined in each document. This gives you the flexibility to define different custom controls for different documents. With some versions of WordStar, you can also define default printer controls by modifying the command strings in the printer driver 29 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- file. (Do not attempt to change the printer driver file unless you are thoroughly familiar with how the printer driver functions!) To insert a custom print control into a document, the command is: <Control> P* where * is the letter of the custom print control to be used (E, Q, R, or W). For example, to insert the AGEN.HP print control defined in the above example as custom control Q, type: <Control> PQ (i.e. hold down the <Control> or <Ctrl> key, then press P followed by Q. In most documentation, this key sequence is also represented by ^PQ). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages, by defining (or re-defining) each of the custom print controls. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For WordStar, use the command sequence listed under the column marked HEX. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. 30 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- WORDSTAR (v6 or later) WordStar v6 or later can download printer command files (such as Over_LAZ .HP files) to the printer as part of a print job. Overlays are added to documents using the WordStar 'custom print control' feature. Overlays can be inserted at any point in the document, and can also be included in headers and footers to allow printing on every page in a multi-page document. Over_LAZ images will not be shown in the on-screen print preview. An HP LaserJet compatible printer driver (.PDF file) must be selected for printing. To access the print control menu, press <Control> P (hold down the <Control> or <Ctrl> key, then press the P key). Over_LAZ files are added as a 'one time custom print control'. Press the ! key to access the custom print control dialog box. The dialog box can be accessed directly by pressing <Control>P! quickly without waiting for the print control menu to appear. (In most documentation, this key sequence is also shown as ^P!). The custom print control dialog box will prompt you to enter three items. The first is labelled "Characters to send to the printer". On this line, enter the character sequence %F followed by the full path name of the Over_LAZ file to be inserted, enclosed in double quotes. (Note that the F must be an uppercase F. It cannot be a lowercase f). If no path or drive is specified with the file name, the current default directory and/or drive are assumed. For example, %F"C:\OVER4\IOMEMO.HP" will insert the file IOMEMO.HP, located in directory \OVER4 on drive C: and %F"DRAFT.HP" will insert the file DRAFT.HP located in the current default drive and directory. The remaining two items in the dialog box (Characters to display and Inches to account for) should be left blank. To keep things simple in the long run, it is a good idea to put all of your Over_LAZ .HP files in a single directory and use the full path name in the %F command. ^P! commands should be inserted on separate blank lines, preferably near the top of a page. More than one ^P! can appear on a single line, if combinations of overlays are used. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the ^P! command must be placed in either a header or footer dot command (.he, .h1, .h2, .h3, .fo, .f1, .f2, or .f3). For example, .h1^P!%F"C:\OVER4\IOMEMO.HP" will place the overlay in the first line of a header. The custom print control method using the .X* dot commands and ^P* custom print control (described on page 29 for older versions of WordStar) will also work with newer releases of WordStar. 31 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- LOTUS AMI PRO DOWNLOADING Over_LAZ Lotus Ami Pro for Windows can only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility (or OVLWIN.EXE in Windows 3.x, or through the Over_LAZ Ami Pro menu macro) and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT. Complete instructions are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". More than one overlay can appear on a single page, and different pages can have different overlays. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the command must be placed in either a header or footer. INSTALLING THE Over_LAZ AMI PRO MENU MACRO Release 4 of Over_LAZ HP is provided with an Ami Pro macro which displays a menu to greatly simplify the task of inserting an overlay into a document. To install the Ami Pro macro, copy the file OVERLAZ.SMM to your Ami Pro macros directory and the file OVERLAZ.BMP to your Ami Pro icon directory. If you do not know what your macro or icon directories are, choose: TOOLS USER SETUP PATHS from the Ami Pro main menu. The directories will be displayed in the 'Default Paths' dialog box. Next choose: TOOLS MACRO PLAYBACK then select OVERLAZ.SMM. The first time the Ami Pro macro is run, it will ask you to enter the directory names for the OVLWIN.EXE and OVL.TAG and *.HP files, and select whether you want to assign the macro to the tool bar, 'Tools' menu, and/or a 32 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- function key combination. (Normally the directories will both be the same, such as C:\OVER4, but they do not have to be if you have the different files stored in in different loactions). These directories are saved in the [OVL] section of your WIN.INI file. The assignment to the tools menu will be automatic (as OVERLAZ...). The function key assignment will open a second dialogbox which lets you choose F1 to F12, with any combination of <Shift>, <Control> and <Alt>. The tool bar assignment option will open the Ami Pro Tool Bar Edit dialog box. You must edit the tool bar manually. If you have copied the OVERLAZ.BMP file to your Ami Pro ICONS directory, the Over_LAZ icon (a 'rubber stamp' on a yellow background) will be the last one in the list of AVAILABLE ICONS on the left. Click on the icon and drag it over to the desired location on the TOOL BAR (on the right). Type in OVERLAZ.SMM for the macro to run, then press OK. Once the installation is complete, the macro will activate the OVLWIN program. If you do not wish to insert an overlay command at this time, press the CANCEL button to return to Ami Pro. USING THE Over_LAZ AMI PRO MENU MACRO The Ami Pro menu macro is a short program which activates the OVLWIN.EXE program, then automatically inserts the proper 'power field' codes for the chosen overlay file into the document. The OVLWIN.EXE program is also used by the menu macro for Microsoft Word for Windows. Complete instructions for using OVLWIN.EXE can be found on page 68. To run the Over_LAZ menu macro, choose the macro from the TOOLS menu, smart icon, or key combination. If you have not installed the Over_LAZ macro as a menu item, key, or smart icon, you can run it from the main Ami Pro menu with: TOOLS MACRO PLAYBACK then select OVERLAZ.SMM from the list box. To insert an Over_LAZ file into an Ami Pro document, run the OVERLAZ macro. Select the desired overlay from either the 'Quick List' (list of overlays that have been downloaded to the printer), or from the individual menus for forms, stamps, borders, or custom overlays. If you change your mind before inserting the command, just press the "CANCEL" button on the 33 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OVLWIN menu. If you change your mind after inserting the command, highlight the entire field command sequence in the Ami Pro document, including the < and > symbols (such as <PrintEscape "[27]&f101y3X"> ), and press the <Delete> key on the keyboard. The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence, if the View Show Power Fields option is turned on). It will only appear on the document when it is printed. If the Show Power Fields option is on, you will see a code similar to: <PrintEscape "[27]&f101y3X"> inserted into the document at the current cursor location. * * * * MAKE SURE THAT THE SHOW POWER FIELDS OPTION IS TURNED OFF PRIOR TO FINAL PRINTING OF THE DOCUMENT. IF IT IS ON, THE LITERAL TEXT OF THE FIELD (I.E. THE PRINTER COMMAND) WILL BE PRINTED IN ADDITION TO THE OVERLAY. * * * * MANUALLY INSERTING Over_LAZ INTO DOCUMENT Over_LAZ printer commands are inserted using the Ami Pro 'PrintEscape' Power Field. To insert the PrintEscape at the current cursor location, select: EDIT POWER FIELDS INSERT to get the 'Insert Power Fields' dialog box. Select 'PrintEscape' from the 'Fields' list box, and type in the printer command in the form of: "[27]&f###y3X" where ### is the macro ID number of the overlay file. Note that the quote marks are a required part of the string and the escape character is entered as [27], complete with the square brackets. 34 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- MICROSOFT WORD (for DOS) DOWNLOADING Over_LAZ Microsoft Word (v4.x or later for DOS) can only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT or startup batch file for Word. A typical batch file to start Word might look like: OVL /D WORD OVL /R The first line downloads the pre-selected overlays to the printer. The second line runs Word, and the last line removes the overlays and resets the printer. Complete instructions for selecting and downloading overlay files are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". INSERTING Over_LAZ INTO DOCUMENT Microsoft Word for DOS has a relatively simple macro language. Thus all commands to print an overlay must be inserted into the document manually. The generic command sequence is: <Esc>&f###y3X where <Esc> is the 'escape' character (ASCII code decimal 27), and ### is the macro ID number of the overlay you wish to add to your document. To input the <Esc> character with Word, hold down the <Alt> key, then press 0 2 7 on the numeric keypad and release the <Alt> key. The character will appear on the screen as a left pointing arrow '<-'. Type in the remainder of the command sequence normally. For example: <Esc>&f101y3X will activate the AGEN.HP overlay, assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Note that the command is case sensitive (e.g., you must use f and not F, y not Y, numeral zero not letter o, and X not x). The 35 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Word, use the command sequence listed under the column marked ASCII. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. 36 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- MICROSOFT WORD (for WINDOWS) DOWNLOADING Over_LAZ Word for Windows can only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility (or OVLWIN in Windows 3.x, or through the Over_LAZ Word for Windows menu macro) and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT. Complete instructions are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". Release 4 of Over_LAZ HP is provided with a Word for Windows macro which displays a menu to greatly simplify the task of inserting an overlay into a document. INSTALLING THE Over_LAZ WORD FOR WINDOWS MENU MACRO Word for Windows stores macros in document 'templates' which it associates with each document. In order for a macro to be usable in all documents it has to be saved as a 'global' macro in the default template file (NORMAL.DOT). The installation procedure for the Over_LAZ macro has been automated through the use of another macro. Two versions of the installation routine are provided: one for Word 1.x and a one for Word v2.x or later. (The Over_LAZ menu macro is the same for all versions of Word. Only the installation procedure is different.) WORD v1.x Unfortunately, earlier versions of Word for Windows (v 1.x) had a fairly cumbersome procedure for transferring a 'template' macro to the NORMAL.DOT file. To install the Over_LAZ macro for Word v1.x, copy the OVERWRD1.DOC file to your normal Word document directory. (Note that this file is in Word for Windows v1.x document format, not straight ASCII text like the rest of the .DOC files on this disk). Run Word for Windows, and open the OVERWRD1.DOC as a document. OVERWRD1.DOC contains an AUTOOPEN macro, which runs automatically when you open the file, and copies the macro to the NORMAL.DOT global template. The installation macro will optionally assign the OVERLAZ macro to a Word menu for easy access (under 'Utilities' for Word 1.x or 'Tools' for Word 2.x. If you have redefined the default Word menus or menu names, you 37 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- may have to assign the OVERLAZ macro manually). You can also assign the macro to a key. For Word 1.x, use: UTILITIES MACRO ASSIGN TO KEY During the installation process, you will be asked to enter the name of the directory where the OVLWIN.EXE program is located, and the directory where the OVL.TAG file (and all of the *.HP files) is located. Normally these will be the same, but they do not have to be. The *.HP files must be located in the same directory as the OVL.TAG file. The directory names are saved in a section of the WIN.INI file called "OVL", along with other data needed by OVLWIN. (The WIN.INI is also used by OVLWIN to return data to Word). Once the OVERLAZ macro has been installed, you can delete the OVERWRD1.DOC file from your Word document directory. * * * * IF YOU ARE USING WORD VERSION 1.X, MAKE SURE ALL OTHER EDITING WINDOWS ARE CLOSED FIRST BEFORE OPENING OVERWRD1.DOC. * * * * WORD 2.x or later To install the Over_LAZ macro for Word v2.x, copy the OVERWRD2.DOC file to your normal Word document directory. (Note that this file is in Word for Windows v2.x document format, not straight ASCII text like the rest of the .DOC files on this disk). Run Word for Windows, and open the OVERWRD2.DOC as a document. OVERWRD2.DOC contains an AUTOOPEN macro, which runs automatically when you open the file, and copies the macro to the NORMAL.DOT global template. The installation macro will optionally assign the OVERLAZ macro to the Word 'Tools' menu for easy access. (If you have redefined the default Word menus or menu names, you may have to assign the OVERLAZ macro manually). You can also assign the macro to a key: TOOLS OPTIONS KEYBOARD With Word 2.x or later, you can also assign the macro to an icon 38 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- on the tool bar (button bar). This is done with: TOOLS OPTIONS TOOLBAR During the installation process, you will be asked to enter the name of the directory where the OVLWIN.EXE program is located, and the directory where the OVL.TAG file (and all of the *.HP files) is located. Normally these will be the same, but they do not have to be. The *.HP files must be located in the same directory as the OVL.TAG file. The directory names are saved in a section of the WIN.INI file called "OVL", along with other data needed by OVLWIN. (The WIN.INI is also used by OVLWIN to return data to Word). Once the OVERLAZ macro has been installed, you can delete the OVERWRD2.DOC file from your Word document directory. USING THE Over_LAZ WORD FOR WINDOWS MENU MACRO The Word for Windows menu macro is a short Word BASIC program which activates the OVLWIN.EXE program, then automatically inserts the proper control codes for the chosen overlay file into the document. The OVLWIN.EXE program is also used by the menu macro for Lotus Ami Pro. Complete instructions for using OVLWIN.EXE can be found on page 68. To insert an Over_LAZ file into a Word for Windows document, run the OVERLAZ macro. Select the desired overlay from either the 'Quick List' (list of overlays that have been downloaded to the printer), or from the individual menus for forms, stamps, borders, or custom overlays. If you change your mind before inserting the command, just press the "CANCEL" button on the OVLWIN menu. If you change your mind after inserting the command, highlight the entire field command sequence in the Word document, including the { and } symbols (such as {Print 27"&f101y3X"} ), and press the <Delete> key on the keyboard. The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence, if the View Fields option is turned on). It will only appear on the document when it is printed. 39 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- * * * * IF YOU ACCIDENTALLY CLICK THE MOUSE OVER THE MAIN WORD DOCUMENT WINDOW, OVLWIN MAY LOSE THE 'INPUT FOCUS'. THE WAIT CURSOR (HOUR GLASS) WILL BE DISPLAYED, AND WORD WILL APPEAR TO BE LOCKED UP. IF THIS HAPPENS, YOU CAN SWITCH BACK TO THE OVLWIN WINDOW BY PRESSING <ALT>- <TAB>. THIS IS A 'NORMAL' PART OF THE WINDOWS TASK SWITCHING ENVIRONMENT. * * * * MANUALLY INSERTING Over_LAZ INTO DOCUMENT The printer command sequence to use an overlay printer macro is added to the document with a "FIELD" command, specifying a printer command field. With Word, this is done with the menu sequence: INSERT FIELD Select "Print" from the 'Insert Field Type' list box, then enter the printer code string in the 'Field Code' edit box: 27"&f###y3X" where ### is the ID number of the overlay, such as 101. Note that the 27 (the ASCII <Escape> code) is outside of the quote marks. If you have 'View Fields' turned on, you will see a code similar to: {Print 27"&f101y3X"} inserted into the text. A list of ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program (or the OVLWIN program when operated in stand alone mode). You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Word for Windows, use the command sequence listed under the column marked ASCII, but don't forget to include the quote marks as shown above. If you change your mind after inserting the command, highlight the entire field command sequence in the Word document, including the { and } symbols (such as {Print 27"&f101y3X"} ), then press the <Delete> key on the keyboard. (Make sure you have View Fields turned on before doing this). 40 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- PFS: FIRST CHOICE WRITE/PROFESSIONAL WRITE DOWNLOADING Over_LAZ PFS First Choice Write and Professional Write (for DOS) can only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT or startup batch file for Write. Complete instructions for selecting and downloading overlay files are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". INSERTING Over_LAZ INTO DOCUMENT All commands to use an overlay in a Write document must be inserted into the document manually. The generic command sequence is: *P 27,38,102,...,121,51,88* where ... is the ASCII codes for the macro ID number of the overlay you wish to add to your document. For example: *P 27,38,102,49,48,49,121,51,88* will activate the AGEN.HP overlay (ID# 101, 49=ASCII code for "1", 48=ASCII code for "0"), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Write, use the command sequence listed under the column marked DECIMAL. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. 41 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- MULTIMATE DOWNLOADING Over_LAZ Multimate can only send simple printer commands. Therefore, the overlay files (*.HP) must be downloaded to the printer as printer macro files prior to being used in a document. Downloading .HP files is done with the OVL.EXE utility and can be done automatically by inserting the appropriate command lines in your AUTOEXEC.BAT or startup batch file for Multimate. Complete instructions for selecting and downloading overlay files are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". INSERTING Over_LAZ INTO DOCUMENT All commands to use an overlay in a Multimate document must be inserted into the document manually. The generic command sequence is: 027 038 102 ### ### ### 121 051 88 where (the Greek mu symbol) is created by holding down the <Alt> key and pressing A, and ### is the zero padded ASCII codes for the macro ID number of the overlay you wish to add to your document. * * * * FOR ASCII CODES LESS THAN 100, THE NUMBER MUST BE PADDED TO THREE DIGITS BY ADDING A 0 AT THE LEFT (I.E. USE 027, NOT 27). * * * * For example: 027 038 102 049 048 049 121 051 088 will activate the AGEN.HP overlay (ID# 101, 49=ASCII code for "1", 48=ASCII code for "0"), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. Note that with some versions of Multimate, you should not put the Alt-A code in the first column of a line. (Put a blank space first, then the Alt-A). 42 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Multimate, use the command sequence listed under the column marked DECIMAL. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. 43 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OTHER WORD PROCESSING SOFTWARE A number of shareware word processing programs also support the use of Over_LAZ to varying degrees. Unless otherwise noted, all require that the Over_LAZ *.HP files first be downloaded to the printer as printer macros. (If your favourite word processing program is not listed here, but you think it can work with Over_LAZ, send us the details and we will include the instructions in later releases.) A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For most of the programs listed below, use the command sequence listed under the column marked ASCII. Note that in all cases, the command strings are case sensitive (e.g., you must use f and not F, y not Y, numeral zero not letter o, and X not x). BREEZE Breeze is a shareware word processing program from Australia. Printer commands can be inserted into Breeze documents with the following sequence: <Control>-Y 27 <Enter> followed by the remainder of the command. The <Control>-Y sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Control>-Y 27 <Enter> &f101y3X will activate the AGEN.HP (ID #101) overlay, assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. 44 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- EZX EZX is a shareware word processing program produced by EZX Publishing. Printer commands can be inserted into EZX documents with the following sequence: <Control>-P <Control>-[ followed by the remainder of the command. The <Control>-P <Control>-[ sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Control>-P <Control>-[ &f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. Galaxy Lite Galaxy Lite is a shareware word processing program produced by Starlite Software. Printer commands can be inserted into Galaxy Lite documents with the following sequence: <Control>-P <Control>-[ followed by the remainder of the command. The <Control>-P <Control>-[ sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Control>-P <Control>-[ &f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different 45 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- pages. PC-Type PC-Type is a shareware word processing program produced by ButtonWare. Printer commands can be inserted into PC-Type documents with the following sequence: <Alt> 027 on the numeric keypad (you cannot use the number keys at the top of the normal alphabetic keys), followed by the remainder of the command. The <Alt> 027 sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Alt> 027 &f101y3X will activate the AGEN.HP overlay (ID # 101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. PC-WRITE PC-Write is a shareware word processing program produced by QuickSoft. No special installation procedure is required to use Over_LAZ with PC-Write. Overlays are added using the 'include unprocessed file' dot command. Overlays can be inserted at any point in the document, but they cannot be included in headers and footers for printing on every page in a multi-page document. To print on every page, a separate command must be included on each page. An HP LaserJet compatible printer driver (.PDF file) must be selected for printing. To insert an Over_LAZ file into a PC-Write document, the .TI command is used. On a blank line, press <Alt>-G (hold down the ALT key, then press the G key. This is the standard prefix for PC-Write dot commands). Type the command .TI: followed by the path and file name of the Over_LAZ file to be included. For example, <Alt>-G.TI:C:\OVER4\IOMEMO.HP will insert the IOMEMO.HP file located in C:\OVER4 into the current document. 46 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- If the drive and/or path are not specified, PC-Write will assume the current default drive/path. For example, <Alt>-G.TI:DRAFT.HP will insert the file DRAFT.HP from the current default drive and directory. To keep things simple in the long run, it is a good idea to put all of your Over_LAZ .HP files in a single directory and use the full path name in the .TI command. .TI commands should be inserted on separate blank lines, preferably near the top of a page. More than one .TI can appear on a single page, if combinations of overlays are used, but each must be on a separate line. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the .TI command must be placed specifically on each page. Always check the locations of the commands after making any changes to the document to ensure that the command has not been pushed to a different page. Q-Edit Q-Edit is a shareware text editing program produced by SemWare. Printer commands can be inserted into Q-Edit documents with the following sequence: <Alt> 027 on the numeric keypad (you cannot use the number keys at the top of the normal alphabetic keys), followed by the remainder of the command. The <Alt> 027 sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Alt> 027 &f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Multiple overlays can be used on a single page or different ones on different pages. 47 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- Ravitz Editor Ravitz Editor is a shareware text editing program produced by Ravitz Software. Printer commands can be inserted into Ravitz documents with the following sequence: <Alt>-A 027 followed by the remainder of the command. The <Alt>-A 027 sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Alt>-A 027 &f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Multiple overlays can be used on a single page or different ones on different pages. RGB Techwriter RGB Techwriter is a shareware text editing program produced by EL Software. Printer commands can be inserted into RGB documents with the following sequence: <Esc> <Esc> followed by the remainder of the command. The <Esc> <Esc> sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Esc> <Esc> &f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Multiple overlays can be used on a single page or different ones on different pages. 48 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- Sage Words Sage Words is a shareware word processing program produced by Cosmic Annex Software. Printer commands can be inserted into Sage Words documents with the following sequence: <Control>-P <Control>-[ followed by the remainder of the command. The <Control>-P <Control>-[ sequence lets you insert the ASCII escape code. For example, a complete printer command sequence would be: <Control>-P <Control>-[ &f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). The command sequence can be inserted on a single page, or in a header or footer for printing on every page. Multiple overlays can be used on a single page or different ones on different pages. WED WED is a shareware text editing program produced by Edtech Associates. WED requires printer setup strings to activate unsupported printer features. To enter a printer setup string, use: The printer setup strings are in Lotus style. For example, \027&f101y3X will activate the AGEN.HP overlay, assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). 49 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- SPREADSHEETS A number of spreadsheet programs also support the use of Over_LAZ to varying degrees. All rely on embedded printer commands or printer setup strings, and require that the Over_LAZ first be downloaded to the printer as printer macros. Complete instructions for selecting and downloading overlay files are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". Many other spreadsheet programs, such as 'As Easy As', follow the Lotus 1-2-3 convention for printer setup strings and embedded printer commands. (If your favourite spreadsheet program is not listed here, but you think it can work with Over_LAZ, send us the details and we will include the instructions in later releases.) * * * * NOTE THAT MOST OF THE Over_LAZ FILES ARE DESIGNED TO BE USED IN PORTRAIT MODE ON NORMAL 8.5" X 11" LETTER PAPER. CENTERING WILL BE AFFECTED WHEN THEY ARE PRINTED ON OTHER PAPER SIZES OR ORIENTATION. * * * * LOTUS 1-2-3 Printer commands can be inserted either as setup strings, or as embedded printer commands. Lotus 1-2-3 has a very simple macro language. Thus all commands to print an overlay must be inserted into the document manually. The generic command sequence is: \027&f###y3X where ### is the macro ID number of the overlay you wish to add to your document. For example: \027&f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Note that the command is case sensitive (e.g., you must use f and not F, y not Y, numeral zero not letter o and X not x). Multiple overlays can be used on a single page or different ones on different pages. 50 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Lotus 1-2-3, use the command sequence listed under the column marked LOTUS. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. A setup string can be associated with a particular spreadsheet, or stored as a default for all spreadsheets. To insert the command as a spreadsheet printer setup string, use: / P P O S for (menu) Print Printer Options Setup. Then type in the command string, using \027 to represent the ASCII escape code. (Be sure to save the spreadsheet file after making any changes.) To insert the command as a default for all spreadsheets, use: / W G D P S for (menu) Worksheet Global Default Printer Setup. For more information, consult your Lotus 1-2-3 manual under the heading "Printer Setup Strings". To insert the command as an embedded printer command, start in the left column of a blank row. Enter two vertical bars || followed by the printer command. For example: ||\027&f101y3X Note that only one vertical bar will appear in the cell on the screen. (On most standard keyboards, the | character is produced by <Shift> \ and is sometimes referred to as the DOS 'pipe' character.) For more information, consult your Lotus 1-2-3 manual under the heading "Embedded Printer Command Strings". 51 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- LOTUS SYMPHONY Printer commands can be inserted either as setup strings, or as embedded printer commands. Lotus Symphony has a very simple macro language. Thus all commands to print an overlay must be inserted into the document manually. The generic command sequence is: \027&f###y3X where ### is the macro ID number of the overlay you wish to add to your document. For example: \027&f101y3X will activate the AGEN.HP overlay (ID #101), assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Note that the command is case sensitive (e.g., you must use f and not F, y not Y, numeral zero not letter o and X not x). Multiple overlays can be used on a single page or different ones on different pages. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Lotus Symphony, use the command sequence listed under the column marked LOTUS. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. To insert a printer setup string, use: <F9> P S I for (services menu) Print Settings Init-string. Then type in the command string, using \027 to represent the ASCII escape code. (Be sure to save the spreadsheet file after making any changes.) To create a default setup string (to be used for all spreadsheets), use: <F9> C P I 52 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- for (services menu) Configuration Printer Init-string, then type in the desired command string, as outlined above. (Be sure to save the new values with the Configuration Update menu option.) For more information, consult your Lotus Symphony manual under the heading "Printer Setup Strings". To insert the command as an embedded printer command, start in the left column of a blank row. Enter two vertical bars || followed by the printer command. For example: ||\027&f101y3X Note that only one vertical bar will appear in the cell on the screen. (On most standard keyboards, the | character is produced by <Shift> \ and is sometimes referred to as the DOS 'pipe' character.) For more information, consult your Lotus Symphony manual under the heading "Embedded Printer Command Strings". 53 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- BORLAND QUATTRO PRO Quattro Pro supports two printing modes: Draft print mode and Graphics mode. (The printing mode is selected from the Print Destination menu selection). Draft mode relies on default built in printer fonts (it will give a simple print out without enhancements such as font changes and graphics, while Graphics print mode uses Quattro Pro soft fonts and can scale a spreadsheet to fit a page ("Print to Fit"). Quattro Pro can send embedded printer commands in either mode (although the Quattro Pro documentation states that the process only works in draft mode). Draft Mode Printer commands can be inserted either as setup strings, or as embedded printer commands. Quattro Pro has a very simple macro language. Thus all commands to print an overlay must be inserted into the document manually. The generic command sequence is: \027&f###y3X where ### is the macro ID number of the overlay you wish to add to your document. For example: \027&f101y3X will activate the AGEN.HP (ID #101) overlay, assuming that it has been downloaded to the printer. If the file AGEN.HP had not been downloaded, nothing will happen when you insert the above command (but your text will still print out as normal). Note that the command is case sensitive (e.g., you must use f and not F, y not Y, numeral zero not letter o and X not x). Multiple overlays can be used on a single page or different ones on different pages. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For Quattro Pro, use the command sequence listed under the column marked LOTUS. Note that the overlay will not appear on the screen (other than a literal printing of the command sequence). It will only appear on the document when it is printed. 54 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- To insert the command as a spreadsheet printer setup string, use: / P L S for (menu) Print Layout Setup. Then type in the command string, using \027 to represent the ASCII escape code. (Be sure to save the spreadsheet file after making any changes.) To insert the command as an embedded printer command, start in the left column of a blank row. Enter two vertical bars || followed by the printer command. For example: ||\027&f101y3X Note that only one vertical bar will appear in the cell on the screen. (On most standard keyboards, the | character is produced by <Shift> \ and is sometimes referred to as the DOS 'pipe' character.) For more information, consult your Quattro Pro manual under the heading "Embedded Printer Command Strings". The second way to embed printer commands in a Quattro Pro spreadsheet is using the @CHAR function, as outlined below. Using the @CHAR function allows commands to be embedded anywhere in the spreadsheet (i.e. you do not need a special blank row) and it also works in graphical output (WYSIWYG) mode. Graphics Printer Mode Setup strings and normal embedded printer commands will not work in graphics printer mode. However, printer commands can be embedded in Quattro Pro spreadsheet files using the @CHAR function. The syntax is: @CHAR(27)&"&f###y3X" where ### is the macro ID number of the overlay you wish to add to your document. Note the & symbol right after the @CHAR(27). This tells Quattro Pro that the remainder of the line belongs to the same command string. Note also that quote marks are required around the remainder of the command string. For example: @CHAR(27)&"&f101y3X". In text display mode, the screen will show a left pointing arrow for the @CHAR(27), followed by the remainder of the string, without the first & or the quote marks: <-&f101y3X 55 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- In WYSIWYG display mode, the @CHAR(27) appears on the screen as a question mark (?). The second part of the embedded command process (required for printing in Quattro Pro graphics printer mode) is to select a built in printer font for the cell containing the command. * * * * THE PROCESS WILL NOT WORK IF YOU DO NOT SELECT A BUILT IN PRINTER FONT FOR THE CELL WHICH CONTAINS THE EMBEDDED COMMAND. * * * * To select a font, use: / S F for (menu) Style Font. Next select Laserjet courier (10 point or 12 point). If this font does not appear in your font list, you will have to add it with the Edit font selection. (Make sure you pick a Laserjet courier font (any character set)! The process does not work properly with the Quattro Pro soft fonts.) Finally, select the range to format (normally just the cell containing the printer command). 56 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- DATABASE PROGRAMS Over_LAZ files can be used with dBase, PC-FOCUS, Fox Pro, Clipper and most other database programs. The overlay will appear only on the printed copy and will not be shown on the screen. For dBase and similar software (referred to below as xBase), the simplest method is to use the RUN (or !) command to copy the file to the printer. This command can be used either from the xBase command prompt, or within a xBase program. For example, RUN COPY C:\OVER4\DRAFT.HP LPT1: will copy the file DRAFT.HP directly to the printer. (The 'TYPE filename TO PRINTER' command cannot be used for this purpose because it will filter and distort the binary data in the Over_LAZ file). Other database programs use similar techniques to execute an external DOS command. For PC-FOCUS, the equivalent command is: DOS COPY C:\OVER4\DRAFT.HP LPT1: When using the Over_LAZ technique with a database printout, the overlay should be printed before printing the data. If the overlay is required on each page of a multi page printout, it must be specifically copied to the printer for each page. More than one overlay may be used on a page, and different overlays can be used on each page of a multi page printout. Over_LAZ can also be added using printer macros, if the files have been previously downloaded. Complete instructions for selecting and downloading overlay files are given starting on page 63 in the section "DOWNLOADING Over_LAZ AS PRINTER MACROS". The procedure for inserting printer macro overlays into xBase type report programs is: SET TALK OFF SET PRINT ON ?? CHR(27)+"&f###y3X" SET PRINT OFF where ### is the macro ID number of the desired overlay. Note that the command is case sensitive (e.g., you must use f and not F, y not Y and X not x). Multiple overlays can be used on a single page or different ones on different pages. A list of macro ID numbers can be printed by choosing the PRINT option from the main menu of the OVL.EXE program. You can print 57 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- out a complete list, or just the list for the downloaded files. The list will contain five sets of values (in different formats) for each overlay. For xBase and similar software, use the command sequence listed under the column marked ASCII, but ignore the initial <- character. For more information on embedding printer commands in your particular xBase software, consult your database software manual. * * * * HERNE DATA SYSTEMS LTD. CAN CREATE CUSTOM PRINTER OVERLAY FORMS TO USE WITH YOUR EXISTING DATABASES. FOR MORE INFORMATION, SEE THE SECTION ON PAGE 81 'CUSTOM Over_LAZ'. * * * * 58 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OTHER APPLICATIONS The Over_LAZ files may be used with other word processing programs and custom applications. If you find Over_LAZ compatible with other commercial or shareware applications, write to us with the details. In order to use Over_LAZ, the word processing program or other application must be able to embed the contents of a disk file, without changing or re-formatting, in the document when printing, or be able to copy a file to the printer before it prints its own output. This can be done either by chained printing (i.e. the ability to retrieve and print a disk file while in the midst of printing the document, but ONLY IF THE PROGRAM DOES NOT RE-FORMAT THE CHAINED FILE BEFORE PRINTING IT), or if the program supports it, direct downloading of the Over_LAZ file to the printer during the printing process. The procedure for chain printing and/or embedding printer commands varies greatly for different word processing programs. We suggest that you consult the appropriate sections of your software manual. Over_LAZ files can be printed from DOS batch files by adding a line similar to: COPY filename.HP LPT1: to the batch file. When using Over_LAZ with your own applications written in a high level language such as C or BASIC, you must read the Over_LAZ file from disk as a BINARY file and print it as a binary file. If you do not treat it as a binary file, some languages, such as BASIC will automatically add line feeds and carriage returns to various parts of the file with disastrous consequences (i.e. the Over_LAZ file will not print correctly). With most versions of Microsoft (and compatible) BASICs, the procedure would be similar to: OPEN "LPT1:BIN" FOR OUTPUT AS #1 ' THE BIN IS VERY IMPORTANT WIDTH #1,255 ' TURNS OFF THE BASIC LINEWRAP OPEN "DRAFT.HP" FOR BINARY AS #2 ' FILE TO READ X$=INPUT$(LOF(2),2) ' READ FILE PRINT #1,X$; ' PRINT FILE CLOSE 1 ' CLOSE FILE AND PRINTER CLOSE 2 Note that for overlay files longer than the maximum BASIC string length (normally 32k bytes), you will have to read and print the file in smaller chunks. In addition, program line numbers may be required with some versions of BASIC. 59 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- If your program does not support embedded files, but will send user defined command codes (or set up strings) to the printer, then you can use the downloaded printer macro method. Consult the DOWNLOADING Over_LAZ AS PRINTER MACROS section on page 63 for appropriate downloading procedure. 60 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- USING Over_LAZ ON A NETWORK General Local Area Networks (or LANs) are quite common in most business environments. Among other things, LANs let users share a few printers amongst many workstations. The network print server normally runs software which spools and queues print jobs, resets the printer and configures it for each print job. A Novell LAN has two basic printer modes: text and bytestream. In bytestream mode, all data received from a user is passed directly to the printer. In TEXT mode, the data is filtered first. The filtering process converts TAB characters (ASCII code 9) to a series of spaces. For straight text, this is normally OK. However, Over_LAZ contain bit-mapped graphic images. If the network printing software is configured for TEXT mode, the graphics may become scrambled by the well meaning print server which will convert any ASCII 9's to spaces. The scrambling effect will only occur if the graphics data happens to contain an ASCII 9. If you find that some of the Over_LAZ files are not printing correctly on your LAN, ask your LAN administrator to convert your default printing configuration from TEXT to BYTESTREAM mode. For example, on a Novell network, this is done by specifying NT (for no tabs) on the CAPTURE options. When using the downloaded printer macro overlay method, LAN administrators should control who has rights to download the macros and/or edit the ID numbers in the .TAG file. Allowing blanket use of downloading can quickly clog the printer memory. Allowing users to assign their own ID numbers may lead to conflicts when several users have assigned the same number to a different macro. (In this case, the previously downloaded macros with a given ID number will be replaced by the new one each time someone downloads a macro with a duplicate ID). A network user station version OVLWIN is included in the LAN/Site license package of Over_LAZ. This version does not allow users to download or edit .HP files (it is used strictly as a menu for the Word for Windows and Ami Pro macros). In order to save disk storage space, the .HP files can located in a shared directory. 61 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- For WordPerfect Users When Using Over_LAZ with WordPerfect 5.0 or later on a network, the *.HP files should be in a shared directory on the file server. In addition, each user must have his/her "Path for downloadable fonts and printer command files" set up individually to point to the shared directory. If individual single user copies are used instead of network copies of WordPerfect, the *.HP files can still be in a shared directory. Again, each user must be set up individually. 62 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- DOWNLOADING Over_LAZ AS PRINTER MACROS OVL for DOS OVL is a stand-alone program for DOS which lets you create and edit lists of overlays (.TAG files), download .HP files to the printer as printer macros, unload printer macros, and print lists of printer command codes required to access the downloaded macros. OVL operates in two modes: command line and menu. * * * * ALL OVL PRINT AND DOWNLOAD ROUTINES ASSUME THAT THE RECEIVING PRINTER IS HP LASERJET COMPATIBLE. DO NOT ATTEMPT TO PRINT ANYTHING FROM OVL TO A NON HP COMPATIBLE PRINTER. PRINTING OR DOWNLOADING TO A NON HP COMPATIBLE PRINTER WILL PRODUCE UNPREDICTABLE RESULTS. * * * * Command Line Mode OVL command line mode allows access to the download and printer reset functions from the DOS command line. This allows these functions to be performed automatically from within a DOS batch file, such as the AUTOEXEC.BAT startup file. The command line syntax is: OVL /D /T:{filename} /R" where, /D = download tagged macros from tag file directly to printer. /T: = specify tag filename to download from or to use with tag editor mode, e.g. /T:LIST2.TAG will use the tag file LIST2.TAG. If no /T: is specified, the default file named in the OVL.CFG file is used. /R = reset printer (unload previously downloaded macros). If /R is used alone, all macros in printer RAM will be unloaded. If /T: is also specified, only the tagged macros will be unloaded. All parameters are optional. For example, 63 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OVL /D will automatically download the tagged files in the default .TAG file (normally OVL.TAG) to the default printer. Both the default .TAG file and printer can be changed using the 'Configure' option from the OVL main menu. To automatically download files to the printer each time you start up your computer, insert the OVL /D command in your AUTOEXEC.BAT file. To download files on an 'as required' basis for a given application, you can create a short batch file such as: OVL /D WORD OVL /R The first line downloads the files, the second line launches your application (Microsoft Word for DOS in this case) and the third line removes the macros from the printer memory. * * * * MAKE SURE THAT YOUR LASERJET PRINTER IS CONNECTED AND TURNED ON BEFORE ATTEMPTING TO DOWNLOAD FILES. * * * * To select files for download, start OVL in menu mode and choose 'Select' from the main menu. Menu Mode OVL without the /D or /R command line options starts OVL menu mode operation. OVL menu mode allows you to select files for download, edit the contents of a .TAG file, download files, print lists of command codes and set a number of program defaults. OVL supports a mouse for most operations and can be used with either a monochrome or color display. Information about .HP overlay files is stored in .TAG files. The name of the default .TAG file is saved in the OVL.CFG file. The 'factory default' is OVL.TAG. The fields include a description, the file name, the macro ID number (a number used to identify the .HP file once it has been downloaded as a printer macro), the overlay type (not used by the DOS version of OVL - an arbitrary distinction used to list the overlays in the FORMS, STAMP, BORDER 64 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- and CUSTOM selection boxes for OVLWIN menu macro mode), and the download tag (a flag to set for auto download with OVL in command line mode, and to put the file in the OVLWIN menu macro mode Quicklist selection box). The same .TAG file can be used by either OVLWIN or OVL for DOS. To SELECT files for download, choose 'Select' from the main OVL menu. OVL will display a list box containing all entries in the current .TAG file. If no .TAG file was specified on the command line, OVL will load the default .TAG file. If a .TAG file was specified on the command line with the /T:filename, OVL will load that .TAG file instead of the default. To select, or 'tag', a file for download, highlight the entry in the list and press the space bar. To de-select or 'un-tag' an entry, press the space bar again on the selected entry. You can tag as many files as you wish. When finished, press <Enter> to return to the main menu. * * * * EVERY FILE THAT HAS BEEN DOWNLOADED TO THE PRINTER WILL CONSUME MEMORY ON THE PRINTER. IN THE INTERESTS OF CONSERVATION, IT IS SUGGESTED THAT YOU MINIMIZE THE NUMBER OF FILES TO BE DOWNLOADED. THIS IS ESPECIALLY IMPORTANT IF YOU HAVE A MINIMALLY EQUIPPED PRINTER (I.E. LESS THAN 1 MEG OF RAM IN THE PRINTER). * * * * To EDIT the contents of the current .TAG file or load a new .TAG file, choose 'Edit' from the main OVL menu. The 'Overlay description' edit field is used to remind you of the contents of the associated .HP file. It is a string of up to 31 characters, and can contain any printable upper case, lower case and numeric characters. The description is used in the OVL selection list boxes. The 'File name' edit field contains the name of the .HP file associated with the description. The file name is a maximum of 12 characters, (8 character name, a period and a 3 character extension (normally .HP)). The file name must contain only DOS legal file name characters (i.e. no spaces, :, |, <, >, etc.). The file name is used for downloading the macros to the printer. The 'ID number' edit field contains the printer macro ID number associated with the .HP file. This is an arbitrary number, which is used internally by the printer to keep track of downloaded 65 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- macro files, and is used by OVLWIN and OVL to activate the downloaded macro. While the printer will accept any integer number from 0 to 32767, OVL (and OVLWIN) use the following ranges as standard: 100 to 199 forms 200 to 299 top of page rubber stamps 300 to 399 gray rubber stamps 400 to 499 outline rubber stamps 500 to 599 filled outline rubber stamps 600 to 699 envelope rubber stamps 700 to 799 page borders 800 to 899 'special' overlays (not normally used) 900 to 999 custom overlays (personalized letterheads, etc.) In most cases, the ID number is the important thing to remember. It forms the basis of the command string inserted into a document to make the overlay print. To select a record for editing, press the <PgUp> key for the next record, <PgDn> for the previous or the 'Select' button (or <F6> key) to choose any record from a list of all available records in the current .TAG file. To load a new .TAG file, press the 'Load' button in the EDIT dialog box (or the <F2> key). Type in the new name and press the <Enter> key (or the 'Load' button). To load a file from a directory list, press the <F2> key when the LOAD dialog box is displayed. To create a new .TAG file, type in the new name. If the file does not exist, a new .TAG file will be created. To save the current .TAG file, press the 'Save' button in the EDIT dialog box (or the <F3> key). Type in the file name, and press the <Enter> key. To add a new record, fill in the new description, filename and ID fields, then press the 'Add' button in the EDIT dialog box (or the <F4> key). The new record will be added to the end of the current .TAG file. (You can over write the data displayed in the edit box. It will not be affected when you press the 'Add' button). To delete the current record, press the 'Delete' button in the EDIT dialog box (or the <F5> key). The record will be tagged for deletion, but not actually removed until either: you exit edit mode by returning to the main menu, or you press the 'Save' button in the EDIT dialog box. 66 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- To DOWNLOAD tagged files to the printer, select 'Download' from the main OVL menu. A status window will keep you informed of the downloading progress. If a .HP file cannot be found, an error message will be displayed. To RESET the printer, select 'Reset' from the main OVL menu. You can choose to unload all macros (this sends a blanket delete macro command to the printer), tagged macros only (i.e. those selected in the 'Select' list box) and/or do a complete printer reset (<Esc>E). To PRINT a list of printer command codes, select 'Print' from the main OVL menu. You can choose to print a listing for all entries in the .TAG file or just the ones tagged for download. (The OVL print routine assumes that a HP LaserJet compatible printer is connected. Do not attempt to print to any other type of printer). The listing will show the file name followed by the required printer codes to activate the overlay in five formats: ASCII, decimal, Hexadecimal, Lotus and WordPerfect. If you are manually inserting printer codes into a document, be sure to use the format most appropriate for your application. To CONFIGURE the program defaults, select 'Configure' from the main OVL menu. The CONFIGURE dialog box lets you change the default overlay file directory (directory where the .HP files are stored), the default .TAG file name, the printer port, color scheme for the displays, sort mode for the various display lists, specify audio beeps for errors, and specify auto save mode. Use the cursor keys or mouse to move around the dialog box. Use the <Space> bar to select an option. Entries in the various selection list boxes appear in the order they occur in the .TAG file. You can sort by ID number (numerical order), .HP file name (alphabetic), or overlay description (alphabetic). The sorting process will physically re-arrange the entries in the .TAG file to suit the new sorting order. Changes will take effect when you return to the main menu. If 'Auto save tag file' is checked, all changes made to the .TAG file through the EDIT screen or SELECT screen are automatically saved. OVL has a built in help facility which will display summary information screens for most of the dialog boxes by clicking on a HELP button or by choosing HELP from the main menu. Once in the help facility, you can page back and forth to any of the help screens before returning to the OVL program. (The help screens are stored in the file OVL.HLP, which must be present in the same 67 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- directory as the OVL.EXE file in order to take advantage of the help screens). OVLWIN for Windows 3.x OVLWIN can be used either as a stand-alone program to download .HP files and edit .TAG files, or as part of the menu macros for Word for Windows and Ami Pro. OVLWIN has a built in help facility which will display summary information screens for most of the dialog boxes by clicking on a HELP button or by choosing HELP from a menu bar. Once in the help facility, you can page back and forth to any of the help screens before returning to the OVLWIN program. (The help screens are built into OVLWIN and do not require the use of the standard Windows 3.x help program or notepad). The OVLWIN menus and dialog boxes are slightly different for stand-alone mode and menu macro mode. The differences are noted in the help screens, where appropriate. All OVLWIN procedures which output to the printer (such as downloading and printing command lists) are performed through the regular Windows printer drivers (and Print Manager, if active). However, * * * * ALL OVLWIN PRINT ROUTINES ASSUME THAT THE RECEIVING PRINTER IS HP LASERJET COMPATIBLE. DO NOT ATTEMPT TO PRINT ANYTHING FROM OVLWIN TO A NON HP COMPATIBLE PRINTER. PRINTING OR DOWNLOADING TO A NON HP COMPATIBLE PRINTER WILL PRODUCE UNPREDICTABLE RESULTS. * * * * Stand-alone Mode Operation OVLWIN can be used as a stand-alone Windows 3.x application to create or edit .TAG files, download or unload printer macros, and change the current Windows printer or printer port. To install OVLWIN as a Windows application, choose: FILE NEW from the Program Manager menu, choose PROGRAM ITEM on the dialog box and press OK. Type in OVL 4 for the Description, and the complete path for the OVLWIN program for the Command Line. (Such as C:\OVER4\OVLWIN.EXE). Press <Enter> or click OK, and the 68 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OVLWIN icon should appear on your desktop. Double click on the OVLWIN icon to start the program. In stand-alone mode, OVLWIN will let you edit a .TAG file, create new .TAG files, download .HP files to the printer, reset the printer (unload .HP files), and select the default printer. (The overlay selection dialog boxes (Quicklist, Forms, Stamps, Borders, and Custom) that form the basis of menu macro mode are not available in stand-alone mode). The main window is an 'EDIT .TAG FILE' dialog box. Data from the current .TAG file will be displayed when the program is started. The top status line will display the name of the .TAG file being edited, as well the record number. Information about .HP overlay files is stored in .TAG files. The name of the default .TAG file is saved in the WIN.INI file. The 'factory default' is OVL.TAG. The fields include a description, the file name, the macro ID number (a number used to identify the .HP file once it has been downloaded as a printer macro), the overlay type (an arbitrary distinction used to list the overlays in the FORMS, STAMP, BORDER and CUSTOM selection boxes for OVLWIN menu macro mode), and the download tag (a flag to set for auto download with the OVL for DOS utility, and to put the file in the OVLWIN menu macro mode Quicklist selection box). The same .TAG file can be used by either OVLWIN or OVL for DOS. The 'Overlay description' edit field is used to remind you of the contents of the associated .HP file. It is a string of up to 31 characters, and can contain any printable upper case, lower case and numeric characters. The description is used in most of the OVLWIN selection list boxes. The 'File name' edit field contains the name of the .HP file associated with the description. The file name is a maximum of 12 characters, (up to 8 character name, a period and up to 3 character extension (normally .HP)). The file name must contain only DOS legal file name characters (i.e. no spaces, :, |, <, >, etc.). The file name is used for downloading the macros to the printer. The 'ID number' edit field contains the printer macro ID number associated with the .HP file. This is an arbitrary number, which is used internally by the printer to keep track of downloaded macro files, and is used by OVLWIN and OVL to activate the downloaded macro. While the printer will accept any integer from 0 to 32767, OVLWIN (and OVL) use the following ranges as standard: 69 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- 100 to 199 forms 200 to 299 top of page rubber stamps 300 to 399 gray rubber stamps 400 to 499 outline rubber stamps 500 to 599 filled outline rubber stamps 600 to 699 envelope rubber stamps 700 to 799 page borders 800 to 899 'special' overlays (not normally used) 900 to 999 custom overlays (personalized letterheads, etc.) In most cases, the ID number is the important thing to remember. It forms the basis of the command string inserted into a document to make the overlay print. The 'Tag for download' check box sets a flag in the .TAG file record to mark the record for automatic download to the printer (when using OVL in the AUTOEXEC.BAT file). Tagged entries will also appear in the 'Quicklist' selection box for menu macro mode. Tagged entries will also appear in most other selection boxes with an asterisk (*) next to the entry. The 'Overlay type' drop down list box identifies the classification of the record, according to: form entry appears in the menu macro mode 'forms' selection box top stamp entry appears in the menu macro mode 'stamps' selection box gray stamp entry appears in the menu macro mode 'stamps' selection box outline stamp entry appears in the menu macro mode 'stamps' selection box filled stamp entry appears in the menu macro mode 'stamps' selection box envelope entry appears in the menu macro mode 'stamps' selection box border entry appears in the menu macro mode 'borders' selection box special entry does not appear in any of the menu macro mode selection boxes, but will appear in the 'Quicklist' selection box if it is tagged for download custom entry appears in the menu macro mode 'custom' selection box The overlay type is not used by the OVL for DOS program. The .TAG file record being edited can be selected by pressing the 70 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- << button (previous record), >> button (next record), FIRST button (first record in file), or LAST button (last record in file). When using the keyboard accelerator keys (<Alt>- <underlined character on button>), make sure you press <Shift>- <Alt> when pressing < and > to access the next and previous records. Note that some of the selection buttons may be de- activated (grayed out) at certain times. (For example, if you are currently at the first record in the file, the << and FIRST buttons will both be de-activated). You can also select a record directly from a list of available records by pressing the SELECT button. A list box containing all the entries in the current .TAG file will be displayed. Highlight the desired entry and click SELECT, or double click on the selected entry. To add a new overlay to the current .TAG file, press the ADD button on the EDIT dialog, type in the desired information in each field, then press the ADD button on the ADD dialog. The new record will be added to the end of the current .TAG file. Entries in the various selection list boxes appear in the order they occur in the .TAG file. If you want to re-sort the .TAG file (such as after adding some new records, or if you want the entries to appear in a different order), press the SORT button to open the 'Sort .TAG File' dialog box. You can sort by ID number (numerical order), .HP file name (alphabetic), overlay description (alphabetic) or overlay type (numeric). Select the desired sorting mode, then press the SORT button. The sorting process will physically re-arrange the entries in the .TAG file to suit the new sorting order. Changes will take effect immediately. Occasionally, you may wish to delete an entry in the .TAG file. Use one of the record selection methods described above to display the record that you wish to erase, then press the DELETE button. You will be asked to confirm the deletion before it happens. Once confirmed, the record is deleted (i.e. physically removed from the .TAG file) and cannot be recovered. You may keep several .TAG files with different overlays in each, or different ones tagged for download (for example if you use certain overlays with a particular application, you can create a .TAG file with just those records in it). To open an existing .TAG file, select: FILE OPEN 71 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- from the main OVLWIN menu. Select the file you wish to open from the list box (only .TAG files will be listed), then press the OPEN button. You can change the directory by clicking on the directory drop down list box. If you want to set the new directory and file name as the default, check the 'save as default' box. (Both the directory and file name will saved be saved in the WIN.INI file if the 'save as default' box is checked). Press CANCEL if you do not wish to open a new file. To create a new .TAG file, select: FILE CREATE from the main OVLWIN menu. Type in the name for the new .TAG file and press the CREATE button. Do not include a drive letter or file extension. The new file will be placed in the current default .TAG file directory and will be automatically assigned an extension of .TAG. The newly created .TAG file will have no records in it. Until you ADD at least one record, the only button which will be active in the 'Edit' dialog box is the ADD button. (However, you can still exit OVLWIN by pressing the CANCEL button on the ADD dialog, then File Exit from the main OVLWIN menu). To download .HP files to the printer as printer macros, press the DOWNLOAD button. The 'Download' dialog box lets you select overlays for download, select the printer and port to download to, and reset the printer (i.e. unload or delete previously downloaded macros from printer memory). * * * * EVERY FILE THAT HAS BEEN DOWNLOADED TO THE PRINTER WILL CONSUME MEMORY ON THE PRINTER. IN THE INTERESTS OF CONSERVATION, IT IS SUGGESTED THAT YOU MINIMIZE THE NUMBER OF FILES TO BE DOWNLOADED. THIS IS ESPECIALLY IMPORTANT IF YOU HAVE A MINIMALLY EQUIPPED PRINTER (I.E. LESS THAN 1 MEG OF RAM IN THE PRINTER). * * * * The currently active printer is shown at the bottom of the window (such as "Laserjet on LPT1:"). If this is not the printer you want to download to, press the PRINTER button. You can then change either the printer (or the port that the printer is connected to) to any device (or port) which is defined in your WIN.INI file. If you check the 'Set as Windows default' check 72 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- box, the new printer and port will set up as the current Windows default printer. If the box is not checked, the change will only affect the operation of OVLWIN, without changing the Windows configuration. A list of all overlay files in the current .TAG file is displayed in the 'Download' dialog box. Click on the entries you wish to download to select them (you can click on more than one). To de- select an entry, click on it again. Entries which have the 'tag for download' flag set will be marked with an asterisk (*). If you want to download these as well, either select them or check the 'Download all tagged' check box. Once you have finished selecting entries, press the DOWNLOAD button. A status window will keep you informed of the downloading progress. If a .HP file cannot be found, an error message will be displayed. After you clear the error message box (by pressing the OK button), the downloading will proceed with the next file. When you are finished working with a group of overlays, you can remove them from the printer (to free up printer memory). Press the RESET button in the 'Download' dialog box. You can choose to unload all macros (this sends a blanket delete macro command to the printer), newly tagged macros only (i.e. those selected in the 'Download' list box), or all tagged macros (i.e. those selected in the 'Download' list box plus those previously marked as tagged with the *). These last two options will send an item by item delete macro command to the printer. If no overlays have been selected in the 'Download' list box, the 'Newly tagged macros only' selection will be de-activated. To print a list of the ID values for the entries in the .TAG file, select: FILE PRINT from the main OVLWIN menu. You can choose to print a listing for all entries in the .TAG file or just the ones tagged for download. If you wish to change the currently selected printer, press the SELECT button. The OVLWIN print routine assumes that a HP LaserJet compatible printer is connected. Do not attempt to print to any other type of printer. The listing will show the file name followed by the required printer codes to activate the overlay in five formats: ASCII, decimal, Hexadecimal, Lotus and WordPerfect. If you are manually inserting printer codes into a document, be sure to use the format most appropriate for your application. 73 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- OVLWIN has a built in help facility. To access the OVLWIN help screens, select: HELP from the main OVLWIN menu. Select the desired help screen from the HELP dropdown sub menu topic list. Once a help screen is displayed, you can page back and forth through all help screens by pressing the PREV and NEXT buttons. Press OK to return to the main OVLWIN screen. To access help from the 'Download' dialog box, press the HELP button. The 'Download' help screen will be displayed. You can then use PREV and NEXT to access other screens. Menu Macro Mode Operation OVLWIN provides a common user interface for selecting Over_LAZ files from within Windows 3.x applications that support Over_LAZ. It is primarily designed to be called from within the Word for Windows and Ami Pro menu macros supplied with release 4 of Over_LAZ. The main OVLWIN window is a list box containing file names and descriptions of overlay files that have been tagged for download to the printer. This is called the 'Quicklist'. (We assume that the files tagged for automatic download are the ones which you use most frequently. If no files are tagged, the Quicklist will be empty). To insert an overlay from the Quicklist, highlight the entry in the list, then press OK, or double click on the entry in the list. Only one overlay can be inserted at a time, but several successive insertions can be made to put more than one overlay on a page or in a document. To exit OVLWIN without selecting an overlay, press the CANCEL button. This action will also cancel the calling macro (e.g. the Word macro). To manually choose an overlay, press any one of the FORMS, STAMPS, BORDERS, or CUSTOM buttons, depending on the type of overlay you wish to choose. To insert an overlay from the overlay list, highlight the entry in the list, then press OK, or double click on the entry in the list. To exit the selection box without selecting an entry, press the CANCEL button. This will return you to the main (Quicklist) dialog box. Note that if the entry is not in the Quicklist, it may not be present in the printer memory. For Word and Ami Pro, the .HP 74 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- file must have been downloaded to the printer as a printer macro before it can be used in a document. If the file has not been downloaded, the overlay command inserted into your document will be ignored by the printer. To download a .HP file as a printer macro, choose: FILE DOWNLOAD from the main OVLWIN menu. The 'Download' dialog box lets you select overlays for download, select the printer and port to download to, and reset the printer (i.e. unload or delete previously downloaded macros from printer memory). * * * * EVERY FILE THAT HAS BEEN DOWNLOADED TO THE PRINTER WILL CONSUME MEMORY ON THE PRINTER. IN THE INTERESTS OF CONSERVATION, IT IS SUGGESTED THAT YOU MINIMIZE THE NUMBER OF FILES TO BE DOWNLOADED. THIS IS ESPECIALLY IMPORTANT IF YOU HAVE A MINIMALLY EQUIPPED PRINTER (I.E. LESS THAN 1 MEG OF RAM IN THE PRINTER). * * * * The currently active printer is shown at the bottom of the window (such as "Laserjet on LPT1:"). If this is not the printer you want to download to, press the PRINTER button. You can then change either the printer (or the port that the printer is connected to) to any device (or port) which is defined in your WIN.INI file. If you check the 'Set as Windows default' check box, the new printer and port will set up as the current Windows default printer. If the box is not checked, the change will only affect the operation of OVLWIN, without changing the Windows configuration or the configuration of the calling application. A list of all overlay files in the current .TAG file is displayed in the 'Download' dialog box. Click on the entries you wish to download to select them (you can click on more than one). To de- select an entry, click on it again. Entries which have the 'tag for download' flag set will be marked with an asterisk (*). If you want to download these as well, either select them or check the 'Download all tagged' check box. Once you have finished selecting entries, press the DOWNLOAD button. A status window will keep you informed of the downloading progress. If a .HP file cannot be found, an error message will be displayed. After you clear the error message box (by pressing the OK button), the downloading will proceed with the next file. 75 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- When you are finished working with a group of overlays, you can remove them from the printer (to free up printer memory). Press the RESET button in the 'Download' dialog box. You can choose to unload all macros (this sends a blanket delete macro command to the printer), newly tagged macros only (i.e. those selected in the 'Download' list box), or all tagged macros (i.e. those selected in the 'Download' list box plus those previously marked as tagged with the *). These last two options will send an item by item delete macro command to the printer. If no overlays have been selected in the 'Download' list box, the 'Newly tagged macros only' selection will be de-activated. Information about .HP overlay files is stored in .TAG files. The name of the default .TAG file is saved in the WIN.INI file. The 'factory default' is OVL.TAG. You may keep several .TAG files with different overlays in each, or different ones tagged for download (for example if you use certain overlays with a particular application, you can create a .TAG file with just those records in it). To open an existing .TAG file, select: FILE OPEN from the main OVLWIN menu. Select the file you wish to open from the list box (only .TAG files will be listed), then press the OPEN button. You can change the directory by clicking on the directory drop down list box. If you want to set the new directory and file name as the default, check the 'save as default' box. (Both the directory and file name will saved be saved in the WIN.INI file if the 'save as default' box is checked). Press CANCEL if you do not wish to open a new file. To create a new .TAG file, or to edit the contents of a .TAG file, start OVLWIN in stand alone mode, as described on page 68. OVLWIN has a built in help facility. To access the OVLWIN help screens, select: HELP from the main OVLWIN menu. Select the desired help screen from the HELP dropdown sub menu topic list. Once a help screen is displayed, you can page back and forth through all help screens by pressing the PREV and NEXT buttons. Press OK to return to the main OVLWIN screen. To access help from the other dialog boxes (like the 'Download' dialog), press the HELP button. The appropriate help screen will be displayed. You can then use PREV and NEXT to access other 76 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- screens. Using OVLWIN In Your Own Windows Applcations OVLWIN can be used in other Windows 3.x applications that support embedded printer commands, provided that the macro language for that application can read and write information in the WIN.INI file and can launch an external Windows program (OVLWIN.EXE). The command line to start OVLWIN in menu macro mode is: OVLWIN * If the * parameter is not included, OVLWIN will start up in stand-alone mode. OVLWIN communicates with the calling application through the WIN.INI file. A section labelled "OVL" will be created in the WIN.INI with the following fields: OVLDir is the directory that contains the .TAG and .HP files. OVLPath is the directory that contains the OVLWIN.EXE file (normally the same as OVLDir). This can be used by the calling application to locate the OVLWIN program. App is the name of the calling application: WW = Word for Windows AP = Ami Pro OVLTag is the name of the current .TAG file. ID is the ID number of the selected overlay, or -1 if none was selected (returned to the calling application by OVLWIN for use by Word and Ami Pro). Fname is the file name of the selected overlay (returned to the calling application by OVLWIN for use by the calling application). When developing your own macro routines for other applications, it is up to your macro to read the returned values from the WIN.INI file and insert the appropriate command codes in your application. The generic command string to activate a downloaded macro in the printer is: 77 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- <Esc>&f###y3X where <Esc> is the ASCII code 27 (decimal) escape character, and ### is the overlay macro ID number in ASCII string format. Note that with many applications, you cannot enter an ASCII 27 <Esc> character directly from the keyboard, because the <Esc> key is often used as a cancel key (especially for Windows applications). 78 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- TIPS AND HINTS For best results in using Over_LAZ, consider the following: o All overlays files are designed to work with standard 8-1/2" x 11" letter sized paper. The letterhead and rubber stamp type overlays will also work acceptably with metric A4 sized paper. The border overlays have been designed to work for letter, or legal in portrait or landscape mode, depending on the file name. o The letterhead (form) overlays are designed to be used in portrait mode only (i.e. like a regular typed letter with the long edge of the paper along the side and the short edge across the top). A top margin of at least 1.25 inches is required in order to provide sufficient room at the top of the page to print the letterhead. o The rubber stamp overlays are designed to be used in portrait mode only. Using them in landscape mode will cause the image to be printed not centred on the page. Some printer drivers (such as the LaserJet III driver for WordPerfect 5.x) will severely distort the image if printed in landscape mode, due to the method used by the driver to rotate a page. Switching to a 'less sophisticated' driver (such as the LaserJet series II) will often solve this problem if you do not need the extra fonts of the LJ III driver. o Separate border overlays are provided to be used in portrait or landscape mode for letter (8.5" x 11"), and legal (8.5" x 14") paper. Please make sure that you use the correct one for your page size and orientation. o If possible, always insert the printer commands at the very beginning of a document or page. The location of where the overlay is printed on a page is predetermined in the printer command file or macro itself and is NOT determined by where you insert the printer command into your document. For example, even if you insert a letterhead overlay in a footer command, the letterhead will still be printed at the top of the page in its correct location. However, if you insert the command in the middle of a paragraph or line, it may disturb the formatting of some wordprocessing programs during printing. o If you must include a printer command file in the middle of a page, always put it on a separate line and include at least one hard return or end of paragraph marker after it. 79 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- Failure to do so may interfere with the formatting of the remainder of the line or paragraph which contains the command. o If you wish an overlay to be repeated on each page of a multi page document, insert the printer command file at the beginning of a header or footer command, if your word processing program supports this. Otherwise, you will have to manually insert the command at the top or bottom of each page. If using a header alters the page layout (some word processing programs will automatically insert several blank lines after a header, whether it contains 'printable' text or not), try putting the overlay command in a footer. o Blank letterheads (and other images) can be printed directly using the DOS copy command, such as: COPY IOMEMO.HP LPT1: Several images can be combined such as: COPY IOMEMO.HP/B+DRAFT.HP LPT1: However, when printing the images manually, you must use a manual page eject when you are done to actually receive the printed page. This is normally done by pressing the 'ONLINE' button of the printer, then the 'FORMFEED' button. Remember to press the 'ONLINE' button again when you have ejected the page so that the printer is once again ready to accept data. (The /B switch tells the COPY command to treat the files as BINARY and not text. This is only required when combining two or more files with the + option of the COPY command). New Additions to the Over_LAZ Collection We are constantly considering new additions to the Over_LAZ collection. If you have any ideas that others might find useful, write to us at: Over_LAZ Herne Data Systems Ltd. PO Box 250 Tiverton, ON CANADA N0G 2T0 If we incorporate your idea in a future release, we will send you 80 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- a free upgrade. Custom Over_LAZ All single user registrations include one FREE personalized letterhead overlay with registration. All LAN/Site Licenses include two free custom overlays. Simply send us a PCX or TIFF file (on a 5.25" or 3.5" MS-DOS format floppy disk) with your corporate logo and we will convert it to an Over_LAZ printer file! If you do not have a logo, send us the text you wish printed (along with details of the preferred font, size, etc) and we will create a letterhead for you. Additional personalized Over_LAZ can be created for only $15 (US), $17 (CDN) plus $2 postage and handling. Use the handy order form included in the REGISTER.DOC file when specifying details. We have more than 250 standard and decorative fonts to choose from. If you do not know the name of a particular font that you like, send us a sample and we will try to match it. We can also import graphics files created by most major graphics applications. We can create custom overlays from scanned images, such as signatures and corporate logos. Prices are the same as for standard overlays and include scanning of the images. We can also create electronic versions of most forms (such as invoices, statements, claim forms, etc) which can be used with most database software. Prices for custom forms depend on complexity and start at $50 (including driver commands for your software). Send us a sample of your forms, along with details of the software used to print on it, for a free quote. 81 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- APPENDIX A: ENHANCEMENTS AND IMPROVEMENTS New Features of release 4: o Addition of support for Microsoft Word, Ami Pro, Quattro Pro, Lotus 123, WP 6.0 for DOS, WP 4.2, and others. o Addition of OVL and OVLWIN printer macro download utilities. o Addition of menu macros for WP 6.0 for DOS, MS-Word for Windows, Ami Pro, WP 5.x for Windows. o Addition of many new overlays and rubber stamps (including two new styles (outline and filled) for rubber stamps and envelope stamps). New Features of release 3: o Addition of menu macro for WP 5.x to simplify using Over_LAZ. o Support added for borders on legal sized paper (both portrait and landscape modes). o Wider range of borders added, including rounded, diagonal and notched corner styles. o Expanded documentation now includes instructions for using Over_LAZ with PC-Write, WordStar, and dBase. New Features of release 2c: o Two new Over_LAZ files added: COPY.HP and CIRC.HP New Features of release 2b: o Six new Over_LAZ files added: FINAL.HP, FINAL2.HP, FNOTE.HP, FNOTE2.HP, OVERD.HP and OVERD2.HP New Features of release 2a: o Six new Over_LAZ files added: FAX.HP, FAX2.HP, MEMO.HP, MEMO2.HP, QUOTE.HP, QUOTE2.HP 82 Over_LAZ HP (v4) Users' Guide ----------------------------------------------------------------- New Features of release 2: o Updated documentation includes instructions for WP for Windows o More than a dozen new Over_LAZ added: SAMPLE, SPEC, PREL, PREL2, SALE, COMM, COMM2, THINGS, THINGS2, TODAY, TODAY2, ITIN, ITIN2, RUSH New Features of version 1.0 release A-1: o With release A, some Over_LAZ would cause the first line of a page to be printed incorrectly when an Over_LAZ file was used in a WordPerfect HEADER to print on every page. FOOTERs were not affected by this problem. This has been corrected in release A-1 New Features of version 1.0 release A: o With the previous version, a page eject was performed after using a page border overlay. This has been corrected so that the page is no longer ejected prematurely and the page borders can be used just like any other overlay. 83