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<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 3.2 Final//EN"> <HTML> <HEAD> <META HTTP-EQUIV="Htm-Help" Content="ListPro Help.htm#Main_Contents"> <title>ListPro Help</title> </HEAD> <BODY BGCOLOR=#ffffff TEXT=#000000>  <a name="Main_Contents"></a>ListPro Help <A href="ListPro Help.htm#purchase">ListPro 30 Day Trial</A> <A href="ListPro Help.htm#overview">Overview</A> <menu> <A href="ListPro Help.htm#getting_started">Getting Started with ListPro</A> <A href="ListPro Help.htm#editlist">Creating and Editing Lists</A> <A href="ListPro Help.htm#additem">Adding List Items</A> <A href="ListPro Help.htm#edititem">Editing List Items</A> <A href="ListPro Help.htm#hierarchy">Working with Hierarchies</A> </menu> <A href="ListPro Help.htm#features">ListPro Features</A> <menu> <A href="ListPro Help.htm#working">Working with Lists</A> <A href="ListPro Help.htm#shopping">Two-Step (Shopping) Lists</A> <A href="ListPro Help.htm#fonts">Changing Fonts</A> <A href="ListPro Help.htm#tips">Tips for Using ListPro</A> </menu> Information Exchange <menu> <A href="ListPro Help.htm#clipboard">Using the Clipboard</A> <A href="ListPro Help.htm#import_export">Importing and Exporting</A> <A href="ListPro Help.htm#Infrared">Infrared</A> <A href="ListPro Help.htm#printing">Printing</A> </menu> <A href="ListPro Help.htm#more_help">Additional Help</A> Copyright 1998-1999 Ilium SoftwareÖ. All rights reserved. <hr>  <a name="purchase"></a>ListPro 30 Day Trial This version of ListPro is a 30 Day Trial Version. You may evaluate it free of charge for 30 days, but after that period, the application will stop functioning until you register it. When you purchase a ListPro license, Ilium Software will send you a registration name and key that will remove the 30-Day restriction on the program. When you receive your name and key, start ListPro and select Register Now on the 30 Day Trial Notice (If the 30 Day Trial Notice does not appear, pick About ListPro... from the Help menu and select Register.) Enter your registration name and key into the window that appears and press OK. You can purchase ListPro for only $24.95 (US dollars) by phone, fax, email, mail or the secure order form on the Ilium Software website. Be sure to include your full name, mailing and email addresses and phone number. Credit card orders should also include credit card type, number, and expiration date. <h4>To purchase ListPro:</h4> Use our secure web server at http://www.iliumsoft.com Call: (888) 632-5388 (toll free) or +1 (734) 973-9388 Email: orders@iliumsoft.com Fax: (734) 973-2640 Mail: Ilium Software, 3759 Prospect Rd, Ann Arbor, MI 48105 Copyright 1997-1999 Ilium SoftwareÖ. All rights reserved.  <hr>  <a name="overview"></a>Overview ListPro allows you to create lists and use them over and over again. Use ListPro for tasks you do more than once (for example, steps in releasing a product, or lists of items you frequently need, such as packing for a business trip). After you create your lists, you can check each item as you complete it. When the list is complete, you can reset the list to clear all the checks and use the same list over again. You can choose what kinds of information you keep in any list, optionally using flags, categories, amounts and other fields (see below). If you want to create a shopping list, or create a list of tasks or items from a master list or another list, you can use ListPro's <A href="ListPro Help.htm#shopping">Two-Step, or Shopping List</A> feature. You can combine any of ListPro's fields and features to make exactly the list you want. The following list shows the fields ListPro provides by default. Note that all of the columns are optional and you can add new columns and rename or hide any of the default columns. <UL> <LI> Check Box <LI> Flag Item <LI> Order Number <LI> Amount <LI> Amount Units <LI> Priority <LI> Item <LI> Category <LI> Date <LI> Notes</LI> </UL> More information on these fields is available in <A HREF="ListPro Help.htm#additem">Adding List Items</A> and <A HREF="ListPro Help.htm#editlist">List Columns</A> See <A HREF="ListPro Help.htm#getting_started">Getting Started with ListPro</A> to get started creating your lists!  <hr>  <a name="getting_started"></a>Getting Started with ListPro ListPro lets you create list files, containing as many lists as you want. Each list can contain as many items as you want. Optionally, you can organize your lists within any file into folders too. Each list in any file can have fields appropriate to that list. To <A href="ListPro Help.htm#editlist">create a list</A>, select New List under the Edit menu. You can also create folders of lists so you can group related lists together in a folder. To create a folder, select New Folder under the Edit menu. You can create any number of lists in any ListPro file, and create any number of ListPro files. Use the New File pick to create new ListPro files. Organize your lists into files in ways that make sense to you. Lists in the same file do not have to have the same structure. Give your new list a name and choose which options you want and which columns you want to be displayed. You can change the list's properties at any time by selecting the list and picking Properties from the Edit menu (or use the Properties button or double-tap the list's name). Note that even though you may choose not to display a column, it will still be available for items in a list unless you specifically delete it. For example, you may not display Notes in your list, but you could see a note for an item by double-tapping that item or by displaying the Notes Pane. You can change which columns are displayed in your lists at any time, without losing the information in any fields not displayed. Once you've created a list, select Add Items to List or Insert New Items from the Items menu (or use the Add Items command bar button) to <A href="ListPro Help.htm#additem">add one or more items</A> to the list. You can use Desktop ListPro to create and edit list files on your desktop. You can also create list items and <A href="ListPro Help.htm#import_export">Import</A> them to a ListPro list, or <A href="ListPro Help.htm#import_export">Export</A> your list to another file, for printing or giving to someone else. To sort a list, tap the column header of the column you want to sort by. To reverse the sort order, tap the column header a second time. To change the order of the items on the list without sorting, use the arrow buttons in the command bar or select one of the Move Item picks from the Items menu. Note that these are only available when a list is not sorted, and all items are showing. (See <A href="ListPro Help.htm#edititem">Editing List Items</A> for more information.) You can also move list items with cut and paste or by dragging and dropping selected items. To check an item in a list, tap its Check icon. To flag an item to be included in a <A href="ListPro Help.htm#shopping">Shopping (or Two-Step) list</A>, tap its Flag icon. You can optionally set up your list to prompt you for an amount value when you tap either of these columns. When you've completed a list, clear all the checks by selecting Reset List from the Edit menu. All Checkboxes will be cleared from any items that have been checked. Flagged items which have not been checked will not be cleared. Optionally, you can set up your list to also clear amounts when a list is reset. You can also choose whether Flags and Amounts are cleared on reset as well using List Properties. See <A href="ListPro Help.htm#features">ListPro Features</A> to see how to choose just which columns you want on your list, and <A href="ListPro Help.htm#working">Working with Lists</A> to see how to customize your list views. <hr>  <a name="import_export"></a>Importing and Exporting Lists You can use ListPro's import capability to make lists out of data you currently have in other forms. You can also export your lists to text files for use with other programs. The best way to work with lists on your desktop is to use Ilium Software's desktop companion version of ListPro. You can also use the Import from File and the Export to File picks on the File menu to transfer your lists to and from text files. List items are imported and exported in tab-delimited form. Each field you want to import or export must be separated from the previous field by one tab character. If the field contains a new line (that is, a carriage-return/line-feed or hard line break), the field must be enclosed in quote ( ô ) characters. If a quote character appears in a field, it must be replaced by two quote characters and the entire field must be enclosed in quotes. Only the fields currently selected for display in a list will be imported or exported. The first field exported for each item is always the indent level, whether the list has any indented items or not. The currently displayed fields will follow, in the order they are currently being displayed in the list. You can control which fields are exported (or imported) and the order they appear using the Columns tab of the List Properties window. Notes will only be exported and imported if the Notes columns is selected for display in the list. When items are copied to the clipboard (or are exported to a file), the first field in each item is the indent level, even if no items have been indented. If you need assistance on setting up a list for import, first create a very small (two- or three-item) version of the list you want, and export it to a file. Then edit the file using a text processing or spreadsheet application, and import it back into ListPro. This will help create the tab-delimited format correctly. Checkbox and Flag fields are exported as 1s if selected (checked or flagged) and 0s if not selected. For more information on importing and exporting, download the <A href="ListPro Help.htm#more_help">Desktop help file</A>.  <hr>  <a name="clipboard"></a>Using the Clipboard You can easily use your systemÆs Clipboard with ListPro to: <UL> <LI>move or copy items from one list to another <LI>move or copy lists from one file to another <LI>move or copy lists within a file <LI>paste items from other programs into your ListPro lists</LI></UL> To copy a list, simply select the list name, and copy it to the clipboard. You can then paste it elsewhere within the same list file, or into another list file. You can also move the list directly with your mouse if you only want to put it into another folder in your current list file. You can copy selected items to your clipboard, for pasting into the same list or into another list. If youÆre copying items between lists, the same columns must be displayed in both lists. Pasting items into a list follows the same rules as copying them from a list. However, if you have copied a set of single-line text strings containing no tab characters, you can paste them into an open list, and the information will be pasted into the Item field. Only the fields currently selected for display in a list will be copied and pasted. The first field copied and pasted for each item is always the indent level, whether the list has any indented items or not. The currently displayed fields will follow, in the order they are currently being displayed in the list. You can control which fields are copied and pasted and the order they appear using the Columns tab of the <A href="ListPro Help.htm#editlist">List Properties</A> window. Note that Columns selected for display (in the <A href="ListPro Help.htm#editlist">List Properties</A> window) are usually the same as those currently being displayed in the list area. However, if the Flag column is selected for display, but you have the Show Only Flagged Items option selected, the Flag field will also be copied/pasted. If you want to easily copy or paste fewer columns than are currently being displayed, just hide those columns using the <A href="ListPro Help.htm#editlist">List Properties</A> window, use your clipboard, then show the columns again. If you first move all columns that you want displayed before the ones that are turned off, itÆs even easier to turn the ones you want back on. When items are copied to the clipboard (or are exported to a file), the first field in each item is the indent level, even if no items have been indented. Checkbox, Flag and Yes/No fields are copied to the clipboard as 1s if selected (checked or flagged) and 0s if not selected.  <hr>  <a name="infrared"></a>Infrared ListPro on Windows CE allows you to send an individual list to another CE device via Infrared (IR) using the steps below: Sending CE device: <UL> <LI>Select the individual list you're want to send from ListPro <LI>Select File->Infrared->Send <LI>When the file has been sent you can press the close box on the Send dialog</LI></UL> Receiving CE device: <UL> <LI>Start ListPro and open a list file that you want to receive the incoming list <LI>Point the IR port on the receiving device at the IR port on the sending device (see your hardware manual for instructions on using the IR port) <LI>Select File->Infrared->Receive <LI>When the file has been sent you can press the close box on the Receive dialog </LI></UL> <hr>  <a name="hierarchy"></a>Working with Hierarchies You can increase or decrease the Indent Level of list items with the arrow buttons in the command bar or the Move Right and Move Left picks in the Items menu. As with moving list items up and down, you can move items right or left only when they have not been sorted, and when all items are showing. Increasing the Indent Level of an item gives it a parent/child relationship with the item above it. If an item has indented items below it, itÆs name will be preceded by a minus (-) if the items are showing or a plus (+) if they are not showing. You can tap on the plus or minus to expand or collapse the hierarchy, showing or hiding all indented items below the tapped item. When an the itemÆs hierarchy is collapsed and you move, delete, cut, copy or paste an item, all the hidden subitems that are indented below the item will be moved with it. When an itemÆs hierarchy is not collapsed, all items may be moved, deleted, cut, copied and pasted individually, and the subitems do not automatically follow their original parent. When an individual item with items under it (child items) is deleted or cut, however, all items that were indented below that item will be promoted to the indent level of the item that was deleted. To select an item and all items indented below it, tap on the minus sign in front of the item name and hold the pen or mouse button down. The entire hierarchy may then be moved or deleted since all items in the hierarchy are selected. When you sort a list, an itemÆs subitems will follow their parent item to its new position in the list. Within each hierarchy, subitems at a given level with a common parent will be sorted as well. When you filter a list, a parent item will be displayed if any of its subitems match the filter, even if the parent itself does not match. In addition, if a parent item matches the filter, all of its subitems will be displayed, regardless of whether they match the filter or not.  <UL></UL> <hr>  <a name="printing"></a>Printing You can print your lists using ListProÆs File->Print pick. The list that is currently selected will be printed. If a folder is selected, all lists in that folder will be printed. If you have selected the root item at the top of the list tree, all lists in the file will be printed. See your CE device manual for instructions on connecting your Handheld PC to a printer. Check the box labeled Always Print Notes Field to force the Notes field to be printed, even if it is not selected in the List Properties dialog box. If you check the box labeled Print Notes Field Below Item, the Notes field will be printed in its entirety (word wrapped onto several lines if necessary) on one or more lines below the rest of the itemÆs fields.  <hr>  <a name="features"></a>ListPro Features ListPro provides many options that you can use to have the information you need in your lists. Column Customization ListPro lets you select exactly what columns your lists contain, and the order in which they appear. Use the List Properties window to configure the columns in your list. ListPro starts each new list with the following columns: <UL> <LI>Checkbox <LI>Item</LI></UL> displayed, and the following columns: <UL> <LI>Flag <LI>Priority <LI>Amount <LI>Units <LI>Category <LI>Date <LI>Notes </LI></UL> in the list but not displayed. You cannot delete any of the above columns from your list, but can choose to hide or display them at any time. Hide a column by unchecking its box in the <A href="ListPro Help.htm#editlist">List Properties</A> window. Information in these columns will always be available for display (by re-showing the column) even if the column is hidden. You can also add your own columns, and can delete the columns you add. Information in columns you delete will be deleted; you cannot get it back. However, if you just choose to hide a column you created, its information will become available again when you re-display that column. Ordered Lists ListPro's ordered lists let you list items in order. To turn on the order numbers, open the <A href="ListPro Help.htm#editlist">List Properties</A> window and check Show Item Number on the General tab. This is very useful for tasks that need to be done in a certain order. Categories Categories let you classify your items. Once youÆve entered a value for a Category, that value is easily selectable whenever you want to put another item on that list into that Category. Sorting by categories lets you group items in very useful ways. Categories are saved per list, so each list can have the categories that will be most appropriate for that list. Notes ListPro's Notes let you add additional information to a list item. Use Notes for long instructions, or for details about an item. For example, on an office supply list, the note for a printer cartridge might contain the model number of the printer. Remember that you can see and edit the Note for any item even if you don't have Notes displayed in the list, using either ListProÆs Notes Pane (select Show Notes Pane from the View menu), or the <A href="ListPro Help.htm#edititem">Item Properties</A> window (just double-tap the item). Amounts and Units ListPro's Amounts feature gives you a powerful numeric field. You can use Amounts to include any numeric information on items when you're setting up a list. The Amounts field lets you add up its information. Use Amounts for anything you might want to count: boxes you're shipping, dollars you're spending, bottles you're unpacking, ounces, cups, hours, minutes. At any time, you can display a total of the amounts you've entered. In addition, the sum of the amounts of all items currently being displayed is shown in the Status Bar. Priorities The Priority field lets you assign a priority number to each item. Priorities have an advantage over order numbers because several items can have the same priority number. You can sort the list by Priority to look at them in order of their importance. User Defined Fields In addition to the default fields that you get with every list, ListPro allows you to add your own fields. You can add a field using the Columns tab of the List Properties window. Just press the Add button to see the Add Column window. On the Add Column window, enter a name for the new field and select the new fieldÆs type. You can choose any of the following field types: <UL> <LI>String û a String field simply holds a string of text, allowing you to enter just about anything into it. Strings are limited to 255 characters. <LI>Category û a Category field is like the default Category field. You can enter any text into it. ListPro will maintain a list of all the values currently used in the field. When editing the field you can drop down the list of current values and choose one of the listed values rather than typing in the text. You can also use any category field to get subtotals when using the Totals dialog box. Remember that Categories are not case-sensitive. <LI>Yes/No û a Yes/No field is like ListProÆs Flag or Checkbox fields except that you can choose one of several icons to be displayed in the field. When you select this field type, the Yes/No Icon option becomes enabled to allow you to pick the icon to display. Each icon has a set (yes) and unset (no) appearance and you toggle between them by tapping on the column in the list. You can configure your list to clear user-defined flag columns when the list is reset . <LI>Number û a Number field must contain a number. You can use the Totals dialog to find the total and subtotals for any Number field. <LI>Date û a Date field holds a date, such as the starting date or due date of a task.</LI></UL>  <hr>  <a name="working"></a>Working with Lists You can use the picks on ListProÆs View, Lists and Item menus to customize your listsÆ appearance and functionality. ListPro's View settings allow you to select just how you want to see your list. List on Left puts the list items window on the left side and the list of lists on the right. Show Status Bar shows or hides the status bar on the bottom of your screen, which tells you how many items are on the list and how many have been checked and flagged. Show Notes Pane shows or hides the Notes Pane at the bottom of the screen. This pane shows the Notes field for the currently selected item. Note that the contents of the Notes field is always shown in this pane, even if it is not selected in the Columns tab of the List Properties window. You can also edit the Notes field directly in this pane. Show Only Flagged Items builds a new view of the list containing only those items you've flagged on your list. This is useful for flagging certain items that you need, or that are ready to do, and then displaying only those you need to act on. Don't Show Checked Items will hide all items you've checked on your list. This gives you a clearer picture of which items are still left to be done. Note that you cannot reorder list items when this option is in effect. Sort By opens a submenu that allows you to pick the column to sort by. You can always pick Order Number, even if the order numbers arenÆt showing, to put the list in its unsorted original order. If order numbers are showing, you can pick Item (or whatever name the Item field has, if it has been renamed) to sort alphabetically by the Item field. Filter opens the Filter dialog box. This dialog box allows you to filter your list items by Category, by Notes or by both. You can either select or type in a category string to match in the category field and you can enter a string to match in the Notes field. Only those items which match the entered Category or Notes string will be displayed in the list. Category Autofilter will automatically filter the list using the Category of the currently selected item. Only those items which have the same Category as the selected item will be displayed. Remember that Categories are not case-sensitive: Hardware is the same as HARDWARE or hardware. Remove Sorting will remove any sorting that you've done by tapping any of the list's column headers. If the Show Item Number option is being used, the numbers will be in order when sorting is removed. Note that you need to use this option before you can move (reposition) list items if your list was sorted. Remove Filters will remove any filters that you applied using the Filters dialog box or the Category Autofilter menu pick. Note that you need to use this option before you can move (reposition) list items if any Filters were in effect. The Lists menu provides these functions to help you customize and use your lists: Fonts allows you to <A href="ListPro Help.htm#fonts">change the fonts</A> for each column in your list. Display Total will show the total of the values in the Amounts field or any Number field you have added. You will be able to display subtotals by Units, Category or any Category field you have added. You can total all items, or only flagged or checked items. The Items menu also contains these functions to help you use your list items: Delete Checked Items will delete all the items in the list that currently have the Checkbox field checked. If you are using the list as a To Do list, this is an easy way to get rid of all the items you have checked as complete. Check Selected Items will check the Checkbox field for all items that are currently selected. The Find on the Edit menu will open the Find dialog box, which allows you to enter a string to search for. When you enter a string and push the Find Next button, the next item which contains the search string in any field will be selected. If you check the Search All Lists box, ListPro will search all lists in the file for a match, otherwise it will search only the currently active list. Also, you can use Compact List Fileon the File menu to make your list file smaller, if you've deleted a lot of items or lists.  <hr>  <a name="shopping"></a>Two-Step (Shopping) Lists ListPro allows you to create and use lists in two steps. First, choose some of the items in your list and flag them. Then, select the Flag Tool (or Show Only Flagged Items View setting) to display only those items that have been flagged. You can treat this newly built list just like any list and check items as you complete them. When you've completed all the items and you reset the list, all the checks and flags are cleared from any items which have been checked. Flagged items which have not been checked will not be cleared. The best example of a two-step list is a shopping list. When you first create the shopping list, you enter into the list any of the items you might buy when you do a particular kind of shopping (for example, office supplies, or groceries). Whenever you think of something you need on that list, you flag that item. Then, when you go to the store, you select the Flag tool, and the list you see will contain only those items that you've flagged! You then have a shopping list of just those things you've decided earlier that you need. As you shop, you check each item, and, when you're done, you reset the list. This clears both the checks and the flags so you can again start flagging items to buy as you think of them. Use Two-Step lists any time you only want to do (or pick up, or include) only some of the things on your list. For example, you could make a list of all your the places you might need to stop on the way home. As you realize another stop you need, you can flag that item in your list. Then, when you're leaving work, you can easily show just the stops you need to make that day. Keep in mind that you can add the Flag Item column to an existing check list at any time, or remove the column from a list, using <A href="ListPro Help.htm#editlist">List Properties</A>. Also note that all list items must be displayed (and no sorting in effect) before you can move (reposition) any list items. You can also use the flag column as the second (rather than first) step of a list, by flagging items for inclusion in another list when you check them. For example, if you create a list of people you've invited to a party or conference, you can check their names as they respond to your invitation. Rather than duplicating the list when you need to see who will be attending, you could use the Flag Item column to designate people who will be there. Then, not only can you easily see who has not yet responded to your invitation (with the checks), you can also easily see a list of who will be there with the Flag Tool. Combine Two Step Lists with other ListPro <A href="ListPro Help.htm#features">list features</A> and <A href="ListPro Help.htm#working">program features</A> to create powerful lists that really make your Handheld PC useful!  <hr>  <a name="tips"></a>ListPro Tips Use ListPro for any kind of list: instructions, tasks, shopping. It's especially useful for steps in a process you do frequently, but that doesn't recur at regular intervals, for example, releasing a new product. Special features for <A href="ListPro Help.htm#shopping">shopping lists</A> create another very useful way to use ListPro. Ordered lists combined with Notes give you a way to record detailed instructions. Resetting your list lets you easily use lists over and over. Categories and Notes let you group items in many ways. Amounts lets you add values (any kind: dollars, minutes, cups, boxes, etc.). Use ListPro as a powerful, multi-level Notes organizer . Use list items as your note titles, and put your notes into the Notes field for each item. Then organize the notes into lists, folder and list files, just the way you want them. We've provided some templates in our Intro List file and some sample lists in the optionally installed Sample and Info files. Of course you'll primarily want to make and use your own lists, but might want to use some of the items on these as starting points for a few of your lists. You can edit and customize these lists, as well as making your own. Copy our sample and master list files to other files, so that they don't get overwritten if you reinstall ListPro. You can easily move lists between files using the Windows CE Clipboard. Just select a list in one file, copy it, and paste it into another file. You can have ListPro running more than once to make this even easier. You can also use the clipboard to move items between lists. See <A href="ListPro Help.htm#clipboard">Using the Clipboard</A>. You can sort the items in your lists by any column, just by tapping the column header. When you sort the list by tapping on a column header, items with the same value remain sorted in the previous sort order. For example, if you'd like to look at your items grouped by Category, but you'd like to see them in order by Amount within each Category, simply tap the Amount column header first and then the Category column header. Use the Notes Pane to see and edit longer notes, or add information to items. You donÆt need to have the Note column selected for display in the list û the Notes pane will show this information for the selected list item. See the <A href="ListPro Help.htm#more_help">Desktop help file</A> for many more tips on using ListPro.  <hr>  <a name="additem"></a>Adding List Items You'll see the Add List Items window when you choose the Add Items to List menu pick or button. For a simple list, you can enter your information on the General Tab. These are the most commonly used fields, in a simple layout that you can easily navigate. <ul> <li>Name is the name of the list item. <li>Category can be any text value. To add a Category, just enter the information into the list -- it will then be available for the rest of that list. <li>Priority can be any integral number. <li>Indent Level determines whether the item should be indented and how much. Note that indenting an item gives it a parent/child relationship to the item above it (see Working with Hierarchies ). <li>Checked and Flagged check boxes set the state of the Checkbox and Flag columns. <li>Date can be any date. <li>Notes lets you add any additional information for this item.</li> </ul> Use the Notes Tab to easily enter in larger notes. If youÆve added columns or want to use fields that are not on the General tab, use the Fields Tab. Use the OK button to add a new item and close the window. Use the Add Item button to add multiple items without closing the dialog box after each. Inserting New Items Directly You can insert a new item directly into the list by picking Insert New Item from the Items menu. The first field in the list will be opened for direct editing, so you can immediately start typing the item information into the field. Use the tab key to go to the remaining fields in the item and fill in their data. Positioning List Items Items will be added to your list following the currently selected item unless the list is sorted. You can use the Remove Sorting pick on the View menu to remove any sorting and allow you to manipulate the list items individually. If youÆve sorted the list and would like to make the sorted order permanent, you can pick Reorder List from the Lists menu.  <hr>  <a name="edititem"></a>Editing List Items You'll see the Add List Items window when you choose the Add Items to List menu pick or button. For a simple list, you can enter your information on the General Tab. These are the most commonly used fields, in a simple layout that you can easily navigate. <ul> <li>Name is the name of the list item. <li>Category can be any text value. To add a Category, just enter the information into the list -- it will then be available for the rest of that list. <li>Priority can be any integral number. <li>Indent Level determines whether the item should be indented and how much. Note that indenting an item gives it a parent/child relationship to the item above it (see Working with Hierarchies ). <li>Checked and Flagged check boxes set the state of the Checkbox and Flag columns. <li>Date can be any date. <li>Notes lets you add any additional information for this item.</li> </ul> Use the Notes Tab to easily enter in larger notes. If youÆve added columns or want to use fields that are not on the General tab, use the Fields Tab. Use the OK button to update the item with the new information you entered, and to close the Edit List Items window. Use the Apply button to update the item, but not close the window, so that you can edit more than one item at once. Use the Next and Previous buttons to move between list items. Inserting New Items Directly You can insert a new item directly into the list by picking Insert New Item from the Items menu. The first field in the list will be opened for direct editing, so you can immediately start typing the item information into the field. Use the tab key to go to the remaining fields in the item and fill in their data. Direct Editing You can also edit any of your list items directly without using the Edit List Items window. When you tap in any text, number or date field of a currently selected item, that field will become editable. Category fields will provide a drop down list of values to choose from and date fields will provide a calendar drop down. A Notes field containing multiple lines of text will expand to provide a multiple-line editing area large enough to edit the whole field. While you are Direct Editing a field, you can use the Enter key to close Direct Editing and save your changes or you can use the Escape key to discard your changes. You can also close Direct Editing by tapping outside the field. Direct Editing can also be invoked on the currently selected item by pressing the space bar. If you have selected Show Notes Pane from the View menu, you can also directly edit the Notes field that is currently showing in the Notes Pane. Repositioning List Items List items can only be repositioned when they have not been sorted, and when all items are showing. You can use the Remove Sorting pick on the View menu to remove any sorting and allow you to manipulate the list items individually. If youÆve sorted the list and would like to make the sorted order permanent, you can pick Reorder List from the Lists menu.  <hr>  <a name="editlist"></a>Creating and Editing Lists Create a list with the New List pick on the Lists menu. You can edit your list at any time by double-tapping its name, or choosing the Properties menu pick or button. The List Properties dialog box lets you create and edit your lists. Enter basic information about the list on the General tab: <UL> <li> Enter the name of the list in the List Name field. A name is required for all lists; all the rest of the items on this window are optional. <li> Check Show Dialog on List Completion to display a window when you've completed all items on the list. <li> Check DonÆt Include Subitems in Totals if you donÆt want indented items to be included in the totals that are displayed in the status bar. <li> Check Show Item Number if you want the items in the list to be numbered. <li> Check Enter Amount on Flag Item if you want to be prompted for an amount when you tap a Flag. <li> Check Enter Amount on Check Item if you want to be prompted for an amount when you check an item.</li></UL> Set up the columns you want to use with this list on the Columns Tab: The Columns tab allows you to choose which columns will be displayed on the screen for this list. See <A href="ListPro Help.htm#features">ListPro Features</A> to see how to use these columns. Note that information will remain in a field for any list even if itÆs not displayed, though it will be deleted if you explicitly delete the field. You can hide any columns in a list without losing any information in that field. <UL> <li> Check the check box next to each column you would like to be displayed. Columns that are not checked will not appear in the list. <li> Use the Add button to add a completely new column. <li> Use the Delete button to delete an existing column. Note that the default columns (Checkbox, Flag, Item, Category, Amount, Units, Notes, Priority, Date) canÆt be deleted. <li> Use the Rename button to rename a column. <li> Use the Move Up and Move Down buttons to change a columnÆs position in the list. The order the columns appear in this list determines the order they will appear when the list is displayed. Once you have created the list, you can also rearrange the listÆs columns by dragging a column header to a new position in the Items View pane.</li></UL> Make sure you check the Flag columnÆs check box if you want to use the list as a Two-Step, or Shopping List. You can use the Columns list to control which columns are imported and exported to and from files. See Importing and Exporting Lists for more information. Configure the actions taken when this list is reset using the Reset Tab: <UL> <li> Check Clear Amounts if you want the Amounts of each item to be cleared when you reset the list. <li> Check Clear Yes/No Columns if you want all the Yes/No columns you added using the Columns tab to be cleared when you reset the list. <li> Select Clear All Flags if the Flag column should be cleared in all items when the list is reset. <li> Select Clear Checked Flags if the Flag column should only be cleared in items where the Checkbox column is checked. <li> Select DonÆt Clear Flags if you donÆt want the Flag column to be cleared in any items.</li></UL> Set up special colors for displaying items on the Color tab: <UL> <li> The Color For Checked Items text box shows the color for an item that has been Checked. You can use the Change button to the right to change this color. <li> The Color For Flagged Items text box shows the color for an item that has been Flagged but not Checked. Use the Change button to the right to change this color.</li></UL> If both options are selected, items that are both checked and flagged will be the Checked Item color.  <hr>  <a name="fonts"></a>Fonts For each list, you can select a default list font. For each column, you may choose to use the default list font or select a custom font. When you change the default list font, all columns that do not have a custom font selected will display the new default list font. In addition, the column header names and the Notes Pane will be displayed using the default list font. Select Default List Font from the Field Name list to change the list font for any columns you have not explicitly selected a font for. With this item selected, either choose Default System Font or Custom Font. With Custom Font selected, you can use the Change pushbutton to choose a custom font for the list. Select any field from the Field Name list to change the font for that field. With a field selected, either choose Default List Font or Custom Font. With Custom Font selected, you can use the Change pushbutton to choose a custom font for the field. <hr>  <a name="more_help"></a>Additional Help To save space on your Windows CE device, this help file has been intentionally kept small. If you would like to review the full help file, you can download the full desktop version from our support area and read it on your PC. To get the full help file, go to www.iliumsoft.com, select ListPro from our Support page and you will find the full Windows Desktop documentation.  </BODY> </html>