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<!doctype html public "-//IETF//DTD HTML//EN"> <HTML> <HEAD> <TITLE>Kodak: Tips and Procedures for Mailing Postcards with Different Email Systems </TITLE> <META name="EKlinkText" content="Tips and Procedures for Picture Postcard"> <META name="EKBU" content="5"> <META name="EKdocOwner" content="000002"> <META name="EKdocTech" content="000001"> <META name="EKdocSource" content="000025"> <META name="EKpostDat > <META NAME="GENERATOR" CONTENT="Internet Assistant for Word 1.0Z"> <META NAME="AUTHOR" CONTENT="D Morley"> </HEAD> <BODY> <H2>Tips and Procedures for Mailing Postcards with Different Email Systems</H2> <HR> Below are some tips for using Picture Postcard with the various electronic mailing systems. Mail systems handle sending and receiving files differently. This is especially true if the senders and receivers are using different electronic mail services. Two situations typically occur. In the first case, which is most simple, either the file is stored on the user's hard disk manually or automatically. There is usually a preference for the mail application which specifies where these files are stored.In the second situation, the file is "inside" the text of the message in what appears to be a mixture of scrambled characters. Don't worry. This is unfortunately typical. In the sections below, there are descriptions of how to use the specific systems that we've tested. <HR> Microsoft Windows 95 <A HREF="#Win95AOL">With America On-Line</A> <A HREF="#Win95MSEMSN">With Microsoft Exchange/Microsoft Network</A> <A HREF="#UnsupportedWindows">With other mail systems not listed (unsupported at this time)</A> <A NAME="Win95AOL"></A>Microsoft Windows 95 - America OnLine At present, the design of America Online and its connection to Picture Postcard dictates that programs like Picture Postcard require manual intervention by the user to either send or receive Picture Postcards (also known as "KIZ files"). Briefly, you will use the Picture Postcard application to create and save the Postcard as a KIZ file, and later you will use the mail system within AOL to send the Postcard as an "attachment". Here is a step-by-step procedure for sending and receiving Picture Postcards using America Online Sending Picture Postcards <OL> <LI>The first step in sending a Picture Postcard is to create one using Kodak Digital Science Picture Postcard Software, which you launch from the Start menu. To do so, follow the instructions in the user manual and in the help files which are built into the program. Once you have entered the text of your message and included your digital image, <LI>Save the file as a KIZ file using the Save button or the File, Save menu function. You will be offered a default file name such as CARD1.KIZ. We recommend that you choose an different name that is more descriptive of the Postcard so that you can remember which name is associated with which Postcard. Also, you may want to jot down the name you have assigned to the Postcard. Finally, note the name of the folder in which you store the KIZ file so that you can find it when you go into AOL later to attach it to a note to send it. <LI>You may now exit the Picture Postcard program if you wish, or you may continue working with it to create other Postcards. Whichever you choose, when you are done: <LI>Launch AOL as you normally do. Open a Compose Mail window and address the note as you normally do (such as by using the Address Book). Then attach a copy of the following text (which you may cut and paste from this web page if you'd like): </OL> Dear _________, Attached to it is a postcard you can open using KODAK DIGITAL SCIENCE Picture Postcard. In case you do not have this program, you can download it from: http://www.kodak.com/daiHome/postcard/picturePostcard.shtml Enjoy! Receiving Picture Postcards You will know if you have received a Picture Postcard if a note such the one above is included. Before you can receive a Picture Postcard, you must have downloaded and installed a copy of the Picture Postcard from the web site described in the note. Once you have done that, here's how to receive and view a Picture Postcard. <OL> <LI>Launch AOL and read your mail. When you open the mail and see the note which contains the Picture Postcard, press the Download File button at the bottom of the window. This will open a dialog box which shows you the folder to which the file will be downloaded along with the name of the file that will be downloaded. By default AOL will download to one particular folder (usually C:\AOL25\DOWNLOAD). You may choose that as a default, or you may choose another; whichever you choose, make a note of the name of both the folder and the file, so you will be able to find it later. For the rest of these steps, let's assume you choose the default. <LI>Once you have downloaded the file, you have the Postcard on your system and you can exit AOL whenever you are done with it. <LI>When you are ready to view the Postcard, launch the Picture Postcard program from the Start menu. Once in the program, press the Open button and move to the folder which contains the Postcard you just downloaded. If you have selected the right directory, the file should appear in the window as a KIZ files, such as CARD1.KIZ. When you see the file you want, click on it and press the Open button. This will open the postcard and you should see both the image and its accompanying message.<A NAME="Win95MSEMSN"></A> </OL> Microsoft Windows 95 - Microsoft Exchange / Microsoft Network This procedure assumes that you are using Microsoft Exchange in combination with the Microsoft Network to send your e-mail. <A NAME="DDE_LINK1"></A><A NAME="DDE_LINK2">In the Mail Options menu, select your e-mail service to be Microsoft Exchange. You should also enter your e-mail address. </A>Sending Picture Postcards <OL> <LI>Prepare your Picture Postcard. <LI>Add the e-mail address of the recipient where it says To: on the card. You can add more than one address, just separate each address by a space, semi-colon or a <Return>. <LI>At this point, you should save your Postcard - press the Save button, and choose a suitable file name. <LI>Click on the Put in Outbox icon. <LI>Click on the Process Outbox icon, and you will see the card and the e-mail addresses. At this stage you can take the postcard back from the Outbox, for further editing by double-clicking it. <LI>Click on the Send All icon (the little envelope with wings). <LI>At this stage you may be asked to choose your MS Exchange Profile settings. <LI>Mail processing takes place and the Postcard is added to your MS Exchange Outbox. <LI>If you are logged on to the Microsoft Network, the Postcard will be sent immediately. If not, it will be sent the next time you log on. </OL> Depending on the e-mail system used by the sender, a .KIZ file may appear as an attachment (inserted file) or as coded text. Receiving Picture Postcards <OL> <LI>If the .KIZ file appears as an icon in the message (i.e. an attachment or insertion), double clicking the icon will launch the KODAK DIGITAL SCIENCE Picture Postcard Software and open the Picture Postcard. <LI>If the .KIZ file appears as text, save the file by clicking Save As in the File menu of Microsoft Exchange. <LI>Launch KODAK DIGITAL SCIENCE Picture Postcard Software. <LI>Open the .KIZ file you just saved to see you latest Picture Postcard. </OL> When receiving Picture Postcards from Apple Macintosh systems as attachments, you may see several files with different names because of the difference in the operating systems. One file will begin with a % sign and end with .KIZ, DISCARD this file as it contains the Mac resource fork. Another file will end just in .KIZ, STORE that file on your hard disk. Any other files should be discarded. <A NAME="UnsupportedWindows"></A>Microsoft Windows 95 - Other unsupported mail systems Its difficult to test all possible mail systems at once so we're gradually providing support to other mail systems. However, you're welcome to try using the manual option in File:Preferences and manually try to send your saved postcard but we can't guarantee that it will work. If you're successful, please let us know by sending e-mail to postcard@mts.kodak.com. As we qualify other electronic mail systems and incorporate them into Picture Postcard, we'll expand the list of qualified systems. Your input and comments are welcome ! Sending Picture Postcards The first step in sending a Picture Postcard is to create one using KODAK DIGITAL SCIENCE Picture Postcard Software, which you launch from your desktop. To do so, follow the instructions in the user manual and in the help files which are built into the program. Once you have entered the text of your message and included your digital image, <OL> <LI>Save the file as a KIZ file using the Save button or the File, Save menu function. You will be offered a default file name such as CARD1.KIZ. We recommend that you choose an different name that is more descriptive of the Postcard so that you can remember which name is associated with which Postcard. Also, you may want to jot down the name you have assigned to the Postcard. Finally, note the name of the folder in which you store the KIZ file so that you can find it when you go into COMPUSERVE later to attach it to a note to send it. <LI>You may now exit the Picture Postcard program if you wish, or you may continue working with it to create other Postcards. Whichever you choose, when you are done: <LI>Launch your mail package. Create a mail message as you normally do. If your electronic mail package supports attachments, use that option to select the .KIZ file that you saved. If there are any options for encoding choose uuencoding if available. If your electronic mail package does NOT support attachments, then you will need to open the .KIZ file in a simple text editor, select all the message and copy/paste it into your new mail message. You can then should put the following text at the beginning of the note to tell your friend where to find the Picture Postcard Software. </OL> Dear _________, Attached to it is a postcard you can open using KODAK DIGITAL SCIENCE Picture Postcard. In case you do not have this program, you can download it from: http://www.kodak.com/daiHome/postcard/picturePostcardITT.shtml You can now choose to send the file immediately or place it in your mail system OutBox for mailing later. Enjoy! Receiving Picture Postcards Depending on the intermediate mail systems, you may receive the postcard in a variety of ways. Many system recognize attachments and will either place the postcard in your attachments folder automatically or display the attachment in your mail window with an option to save the file. <OL> <LI>Save your received the file to your hard disk. <LI>Start Picture Postcard and choose Open from the File menu then select the stored .KIZ file. </OL> In the case where your mail system does not recognize attachments, the letter will contain some readable text followed by the postcard in an encoded manner. This message will contain what looks like a random mixture of letters and numbers. Don't worry ! This is a typical way to turn a picture into text for electronic mailing. Some systems process this information automatically, however if you see this at this point, your mailer does not. <OL> <LI>From the File menu in your mailing application, choose an option to save this message as text and name the file such that it ends in .KIZ on your hard disk <LI>Start Picture Postcard and choose Open from the File menu then select the stored .KIZ file <A NAME="MacAOL"></A> </OL> If you haven't found the answer to your question and its a problem with the program or one of our supported mail systems, please visit the Frequently Asked Questions or the help desk. <HR> Last Update: 27 May, 1996 Copyright Eastman Kodak Company, 1996 </BODY> </HTML>